TRANSFORMING THE FUTURE OF BUSINESS
BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER
ASMC PDI 2010John F. Organek, Enterprise Architect, DUSA (BMA)Catherine Y. Santana, VP, BCP International Limited
5/24/2010 2BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
“Project Management is not the worst of two evils, it is the solution to project pitfalls.”
Agenda– Processes, Tools and Techniques– Best Practices– Common Pitfalls and Killer Mistakes
5/24/2010 3BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Project Management - the supervision and control of the work required to complete the project vision
• Project – temporary endeavor undertaken to create a unique product service or result
What is Project Management?
Project Management is the application of knowledge, skills, tools, techniques and procedures to project activities to meet
the project requirements.
5/24/2010 4BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
Initiating Process
Planning Process
Executing Process
Monitoring and Controlling Process
Closing Process
Project Deliverable
Project Lifecycle
* Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK Guide)
5/24/2010 5BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
Triple Constraints Triangle
Project management procedures, tools and techniques are useful for any tasks in which different outcomes are possible -
where risks of problems and failures exist.
Time Cost
Scope
Manage Project
5/24/2010 6BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
are Necessary– Where different outcomes are possible – Where risks of problems and failures exist– Where planning and assessing options, and
organizing activities and resources are required
– Where the goal is to deliver successful results
Tools and Techniques
5/24/2010 7BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Project Assessment • Schedule Management • Risk Management• Opportunity Management• Decision Management• Communication Management
Focus on Execution
5/24/2010 8BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
Political Economical
Social Technological
PEST Analysis
Useful Tool for Strategy or Position, Direction, Proposition or Idea
5/24/2010 9BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
Strengths• Maintain• Build• Leverage
Weaknesses• Remedy• Exit
Opportunities• Prioritize• Optimize
Threats• Counter
SWOT Analysis
Useful Tool for Understanding and Decision-making
5/24/2010 10BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Identify the major milestones and deliverables
• Detail the activities that make up your project
• Create a network diagram to determine the dependencies among the activities
• Identify the resources (people, equipment, facilities, etc.) you need for the project.
• Determine funding requirements
Work Breakdown Structure
5/24/2010 11BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Not an Exact Science– Predict What May Happen– Not Analyze What Did Happen
• Not a One Time Event– Practicing Risk Identification without Risk Management
is a Fatal Flaw– Risk Management Must be Practiced Consistently
Throughout Project Lifecycle
• Risk Tolerance Must be Understood and Managed– Corporate Culture and Values are the Primary Drivers
Behind Tolerance Acceptance Levels– Risk Avoidance to Risk Taking to Taking Chances
Risk Management
5/24/2010 125/24/2010 12BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Assessing, understanding and potentially altering, the organization’s risk tolerance is a first step in managing opportunities related to risk.
• Heavily influenced by organization’s culture and changes over time.
• Should be defined and agreed upon at least annually, and ahead of assessing individual risks and opportunities.
Risk Tolerance
5/24/2010 13BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Notice Opportunities• Make Sure they are Real• Take Advantage of Them• Profit from Them
Opportunity Management Surpass Program Goals
By focusing on the downside of risk, you can overlook opportunities that provide significant possibilities for
organizational innovation
5/24/2010 14BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
Risk Response Opportunity Response
Avoid – Alter Approach and bypass the risk
Capture – Align with and seize the opportunity
Transfer – Assign to a team can address the risk most effectively
Transfer - Assign to a team can address the opportunity most effectively
Mitigate – Reduce the likelihood and consequence
Pursue – Advance the likelihood and consequence
Accept – Accept with no further action
Ignore – Disregard with no further action
Response Strategies
5/24/2010 15BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Ensures real value through project and business alignment
• Controls costs through centralization• Maximizes resource allocation,
particularly of high value resources• Manages portfolio balancing• Promotes application of best practices• Regulates compliance
Governance
5/24/2010 16BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Directive: you make decisions and set the direction for your team.
• Participative: you encourage participation in decision making.
• Task-oriented: you focus on achieving the project’s objectives by organizing people and activities.
Leadership Styles
5/24/2010 17BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Give it a name - bring it to life• Make it clear and concise• Foster collaboration and co-operation• Communicate the facts regularly• Manage Expectations• Rally Support
Communication Management
Communication Management is about Information that You Need to Give and Information that You Need to Receive
5/24/2010 18BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Buy-in• Scope Creep• Not Involving the Right People• Not Getting Organized, Not staying
Organized and Not Organizing Those Around You
• Underestimating• Politics• Competing Priorities
Killer Pitfalls and Common Mistakes
5/24/2010 19BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
• Share the Vision• The Devil is in the Detail• Focus on Decision Makers and Those
Who Directly Impact Your Project• Set Expectations Early and Often• Maintain a Clear Grasp on Reality• Rapid Assessment and Recovery• No Truth, No Trust• Stop the Insanity!
Words of Wisdom
5/24/2010 20BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]
TRANSFORMING THE FUTURE OF BUSINESS
John OrganekEnterprise Architect, DUSA (BMA)[email protected]
Catherine SantanaVice President, BCP International [email protected]