Successful Facility Assessments:

Savings through Facility Manager and A/E

PartnershipsMay 27, 2014

Understand how facility management software and analytics can help to better manage facilities

The data needed to conduct an assessment and the results

The downside of poor planning or planning by reaction

How energy management professionals provide valuable input to the overall process

Learning Objectives

Georgia Gwinnett College

Frank Covington. Assoc. VP for Facilities

Pond & Company

Mark Levine, AIA Associate / Higher Education Practice Leader

Van Lynn, PE, Mechanical Design Director

Today’s Speakers

Frank earned his bachelors degree from Cameron University in 1996 and his post graduate degree from Clemson University in 2001

29+ years of preventative maintenance experience

Frank Covington

Pond & Company Higher Education Practice Leader.

Mark earned his bachelors degree in Architecture from the University of New Mexico in 1984.

28+ years of award winning educational facility design experience

Projects in 5 states: GA, FL, MI, HI and NM

Mark Levine, AIA, LEED AP

Van received his bachelors degree in Mechanical Engineering from the Georgia Institute of Technology in 1999

14+ years of experience in Mechanical Engineering and Commissioning Mechanical Commissioning:

139K Sq Ft of Building Space and $21.5M in Construction Costs

Life Safety Commissioning: 1.1M Sq Ft of Building Space and $150M in Construction Costs

Van Lynn, PE

7000+

Public Buildings Assessed

$1 BillionExisting Structures

and Building Systems Analyzed for

Renovations and Improvements10

MillionSquare Feet of

Renovation Projects

Pond & Company

Fastest Growing Institution in the University System of Georgia

1st 21st Century Campus in the US: The “Campus of Tomorrow”

Opened 2006!

Georgia Gwinnett College

Approx. 9,400 students - 11,000 Projected for the Fall of 2014

Highest Utilization Rate in the University System of Georgia

Georgia Gwinnett College

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Fall

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Enrollment 2007-2015

788

1563

2947

5380

7742

93979500

11000

12000

Enrollment

Campus Master Plan

Renovations to Bldg “D”

– Student Affairs / Faculty Offices

Re-purposing of existing warehouse – 40,000 SF

Multiple Stakeholders

New Front Door

Start to completion in just 7 months!

A Successful Partnership

Building D

Transformational Design

Building D

Building D

Facility operators are faced with maintaining same size or growing campuses with shrinking budgets

Need to find ways to leverage funds available as much as possible

Successful Facility Assessments: A Value Proposition

Outsourced Maintenance for college since college’s inception

Poor feed back from the maintenance contractor of maintenance procedures

Limited manpower for proper oversight of the maintenance contractor

Challenges for GGC

A Brief History…..

As a normal standard of care Architects and Engineers conduct a facility condition assessment before starting design

In the late 70s this became a separate scope which was delivered in a Narrative form

Computers improved and the first computerized maintenance management systems were developed

Currently these have been developed to allow predictive modeling of assessments

Facility Assessments

From narrative format to a calculated facility condition index, what to do next…. Better management of

maintenance funds

Future large capital projects funding

Check of current maintenance strategies

Highlight areas of focus

Facility Assessments - Purpose

A good facility assessment allows for…

Mitigates Risk, by prioritizing problems

Enables proactive identification of deficiencies to extend asset service life

Justifies cost (LCCA)

Takes the guess work out of project planning

Planning NOT Reacting

Database Software that gathers information on all the parts of all the assets in a facility

By summing the condition of the parts and using historical data on asset life and cost, a condition index is created

Aggregating all the condition indexes creates an overall facility condition index

Technology

Can Prioritize projects based on a number of criteria

Remaining service life

Condition Index

Asset Type

Etc.

Many programs can also create costs associated with replacement/ improvement projects

Applying Technology

Buildings are the limit

Each asset can be broken down to the parts or a general assessment of the whole asset.

The further you break down each asset the more objective the results become

What Data is Gathered?

Need to understand the ultimate use of the results

Grading Maintenance

Project planning

Identifying future failures

Etc.

Each report should be tailored to the user

Project Planning

In house Maintenance

Find areas where more time should be spent

Find shortfalls in maintenance procedures

Changes may need to be made as equipment is upgraded

Outsourced Maintenance

Verify Quality of Service

Verify if major equipment replacements are a result of poor maintenance practices

Grading Maintenance

Focused on Exterior Envelope and Mechanical Systems

Concerned about Roof condition and condition of storefront systems Concerned about

condition and level of maintenance of Mechanical Systems

GGC Facility Assessment

Found areas of roof near failure, was able to identify and have repairs made before warranty ran out

Found flaws and neglect in maintenance of HVAC systems Was able to identify

equipment failures as a lack of maintenance and offset equipment replacement costs for GGC

GGC Facility Assessment

Final Point

Extending the life of existing buildings….true practice of sustainability…..