POLICIES AND GUIDELINES 2011 - 2012

ORGANIZATIONAL LEARNING AND

DEVELOPMENT PROGRAMS

SUFFOLK UNIVERSITY

Education and Human Services Department College of Arts and Sciences

TABLE OF CONTENTS

Introduction………………………………………………………………………… 3 Organization Chart………………………………………………………………… 4 Faculty……………………………………………………………………………….. 5 Transfer, Certificate and CAPS Policies. ………………………………………… 6 Application for Graduation……………………………………………………….. 9 Guidelines Regarding Class Attendance…………………………………………. 10 Guidelines Regarding Grading and Academic Standing and Course Loads…. 11 Change of Address and Leave of Absence Notification…………………………. 14 Internship Policies………………………………………………………………….. 15 Academic Dishonesty………………………………………………………………. 16 Citations, Bibliographies, and the Use of the Web for Research………………. 17 Curriculum, Pre-Registration, and Academic Advising………………………... 18 Recommendations and References………………………………………………... 20 Appendices: Transfer Credit Request………………………………………………… Appendix A Contract for Incomplete Grade………………………………………… Appendix B Internship Application and Guidelines………………………………… Appendix C Academic Dishonesty…………………………………………………… Appendix D Research Papers/Citing Sources………………………………………… Appendix E Prerequisite/Required Course Waiver………………………………… Appendix F

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INTRODUCTION

It is our hope that this publication will assist in familiarizing you with the guidelines and policies that are unique to the Organizational Learning and Development Programs. Other publications, which may be of assistance, include the following: • The Suffolk University Student Policies and Procedures Handbook and Calendar • Services for Students with Disabilities • College of Arts and Sciences Graduate Handbook • Suffolk University CAS Catalog and CAS Prospectus You may access these publications on line. For complete information about the Organizational Learning and Development Programs, visit our website at: http://www.suffolk.edu/college/12276.html We welcome your suggestions and comments. Best wishes for success with your academic endeavors. HRLPP Policies and Guidelines Handbook Updated August 2011 Dr. Barbara L. Ash, Professor Education and Human Services Gail Lyons, Instructor Education and Human Services

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FACULTY Full-Time Faculty Dr. Barbara L. Ash, Professor of Education and Human Services. 617-573-8280. 73 Tremont Street, 7th Floor Gail Lyons, Instructor, Education and Human Services 617-573-8089. 73 Tremont Street, 7th Floor Adjunct Faculty Our adjunct faculty are practitioners in the field. Most are employed full time in the corporate environment; others have private consulting practices. Biographical sketches of current adjunct faculty may be found on the Organizational Learning and Development Program website. Dr. Tes Cotter Jay Hargis Tyler Korb Dr. Joan Koss-Cole Anne Marie Messier April J. Morin Sarah O’Neil Jo-Ann Schwartzman

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TRANSFER POLICIES

Courses from Institutions Outside of Suffolk University • For master’s degree candidates, a maximum of two (2) graduate courses, the content of

which corresponds directly to an Organizational Learning and Development Program course, may be transferred at the time of matriculation. Appropriate elective courses will also be considered for transfer at the time of matriculation.

• For summer and fall semester, admits, the deadline for course transfer is November 1 of the entering semester. For spring semester admits, the deadline for course transfer is March 1.

• Courses from outside Suffolk University are not transferable to any of the Organizational Learning and Development certificate programs. Similar courses taken in outside programs may be waived with advisor permission and replaced with an elective course.

• Courses that are part of an awarded or completed degree or certificate will not be considered for transfer.

• Only those courses with a grade of B or better and related to the program may be accepted for transfer credit.

• In order to transfer a course, the following documents are required: (1) an official transcript listing the graduate course or courses to be transferred; (2) a copy of the catalog description of the course(s) to be transferred; (3) a syllabus (if available).

• The academic advisor will process transfer approval forms. See Appendix A. Courses from Within Suffolk University (SSOM and CAS Inter-Program Transfers) • Graduate students initiating a transfer must present a written recommendation from the

Director of his/her program and one other instructor from the graduate program in which the student is enrolled.

• The graduate transfer student must have a cumulative overall graduate GPA of 3.5. • The graduate transfer student must submit a current resume and a written statement of

objectives. • The graduate transfer student must interview the Director of the Organizational Learning

and Development Programs and/or a member of the Program full-time faculty. Transfer to Joint Degree/Certificate Programs • Organizational Learning and Development Master of Science Degree majors who wish to

transfer to the joint degree/certificate programs must complete a Change of Major form. Forms may be obtained on line at “One Source” http://www.suffolk.edu/offices/2024.html or from the Registrar’s Office.

• The form should be signed by one of the Program advisors. • No other paperwork is required.

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TRANSFER POLICIES (Continued) Courses Taken as a CAPS (Continuing and Professional Studies) Non-Degree Student • A maximum of two (2) graduate courses taken as a CAPS (special non-degree student)

may be applied to the MS degrees in Human Resources, Organizational Learning and Development, Joint Degree/Certificate, and the CAGS in Organizational Development.

• A maximum of one (1) graduate course may be applied to the Certificate in Organizational Learning and the Certificate in Organizational Development.

Transfer of Courses from the Organizational Learning and Development Certificate Programs to the M.S. Degree in Organizational Learning and Development or the M.S. Joint Degree/Certificate • Students must execute the transfer from a certificate program to the related degree

program prior to the completion of the certificate program. Five (5) certificate courses may be transferred to the related degree program. Courses from outside the Suffolk University certificate program will not be considered for transfer.

• The MAT or GRE test will be waived for those completing four (4) courses with a cumulative GPA of 3.5.

• For transfer from one of the OLD Certificate Programs to the related MS Degree Program, the Office of Graduate Admissions requires the following:

1. Completion of a new application. No application fee is required. 2. New goal statement. 3. Updated (current) resume. 4. One (1) new letter of reference. 5. If you were admitted to the EHS certificate program within the last 2 years,

Graduate Admission can retrieve your official transcripts. 6. If you were admitted to an EHS certificate more than 2 years ago, you will have to

send official transcripts of your undergraduate/graduate academic work to Graduate Admission.

7. No test score is required if the requirements outlined in bullet No. 2 have been met.

Limitations for Certificate and CAPS Students • Registration for master’s degree courses may take place only following the receipt of a

letter of acceptance to the M.S. degree program or certificate program. Thus, certificate students may register only for required certificate courses until matriculation in the appropriate MS degree program is complete.

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TRANSFER POLICIES (Continued) • CAPS (Continuing and Professional Studies) students may apply only one course to any

certificate program. This course must be a course selected from those listed on the certificate check sheet.

• The certificate course schedule does not always permit students to pursue full-time study,

and certificate courses are generally not offered during the summer session. • One cannot be awarded both the certificate and the master’s degree. Therefore, the

decision to transfer to the appropriate M.S. degree program must be made prior to enrolling in the sixth certificate course. Those individuals matriculated in joint degree/certificate programs are excluded from this regulation.

• Please read FAQ regarding our degree vs. our certificate. This may be found on the

Organizational Learning and Development Program website. Prerequisite and Course Waivers Please refer to Page19 for policies regarding course waivers, prerequisites, and other requirements.

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APPLICATION FOR GRADUATION Degree Candidates Candidates for the following degrees must make an application in order to receive the degree. 1. Master of Science (M.S.) in Organizational Learning and Development 2. Joint Master of Science (M.S.) in Organizational Learning and Development and

Organizational Development Certificate 3. Certificate of Advanced Graduate Study (CAGS) in Organizational Development Degree applications are available in the Office of the Registrar, Donahue Building, 3rd floor and online at “One Source” http://www.suffolk.edu/offices/2024.html. Degree dates and application deadlines are as follows: Degree Date Application Deadline January October 1 May February 1 September July 1

(Petitioning to attend the May Commencement Ceremony)

September February 1

Note: All incomplete grades must be cleared, processed and recorded at the time of application for graduation. Please note the application deadline dates provided by the Registrar’s Office. Certificate Candidates Certificate applications are available in the Office of the Registrar, Donahue Building, 3rd floor and online at “One Source” http://www.suffolk.edu/offices/2024.html. • Certificate in Organizational Learning (18 credits) • Certificate in Organizational Development (18 credits) Applications must be filed by the above dates. The 18-credit graduate ertificates are normally awarded by mail.

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GUIDELINES REGARDING CLASS ATTENDANCE

General Guidelines It is expected that students will attend all classes as outlined in the schedule provided by the individual instructor. If circumstances warrant it, the instructor has the option of requiring a paper or project in lieu of a class that was missed by the student. It is the responsibility of the student to obtain notes and materials from the instructor or from another student. Policy for Intensive Courses and Workshops • Students are expected to attend all sessions for an intensive course or workshop. • Students will not be admitted to an intensive course following the first class meeting. • Any absence from an intensive course will require a paper, project, or assignment as

directed by the instructor. • One- and two-day workshops awarding academic credit require attendance for the full

duration of the program. There will be no exceptions. Exams and Final Examinations Students are expected to be present for all quizzes and examinations as scheduled by the instructor. Final examinations are scheduled during specific examination periods as noted in the College calendar.

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GRADING, ACADEMIC STANDING COURSE LOADS AND ELECTIVES

Definition of Grades A Superior work. The student has exceeded expectations outlined for a graduate-level

course and excelled in both written and oral presentations and examinations. Command of written and oral English language is exceptional.

A- B+ B High quality graduate-level work. All course requirements have been met in a timely

manner. B- C+ C Passing, but less than graduate-quality work. The student has not completed the

course in a satisfactory manner, F W See the Catalog of the College of Arts and Sciences for complete descriptions. I Due Dates for Papers and Projects In fairness to all students, projects and papers are due on the date specified by the instructor. In case of emergency or illness, papers may be faxed or e-mailed to the instructor on or before the due date or delivered by overnight mail. Policies on submission of papers vary by instructor. Downloading of papers by the instructor is not an option for large classes and lengthy papers. At the discretion of the instructor, late papers and projects may be penalized. Off Campus Assignments, Field Visits, and Interviews • Field visits and interviews may be a part of an optional or required assignment in one or

more courses. • Field visits and observations are not to be conducted in classrooms or settings within

Suffolk University. • Field visits should be approved by the Suffolk professor prior to the site visit. • Students conducting field visits should provide the Suffolk professor with the following

information: (1) the name of the organization, (2) the name and title of the individual being observed or interviewed, and (3) the date and number of hours spent at the field site.

• As representatives of Suffolk University, students should be dressed appropriately and conduct themselves in a professional manner.

• Follow-up, thank you letters are always appreciated. The Suffolk University professor assigning a field project may require a handwritten note. A handwritten note or letter is more impressive than sending an e-mail. You will be remembered!

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Academic Standing Policies are in constant change. Consult the official CAS College Catalog for information. Candidates for graduate degrees must complete a program of study approved by their program director and their faculty advisor within five years of commencing graduate course work. A student’s continuance in a program beyond five years is subject to review and future participation in a program may be terminated. A full-time course load for graduate is 12 credit hours per term or four (4) three-credit courses. Any grade less than a B (3.0) must be offset by the appropriate honor grades (3.3 or higher) in order to maintain graduate degree candidacy. A maximum of six semester credits less than a B (3.0) may be offset in this manner. A minimum grade of B (3.0 is required in all field experiences. Should a student earn a third grade less than a B (3.)), he or she will receive a dismissal letter from the Committee on Admissions and Retention. Excessive incomplete grades (I) are also reviewed by the Committee. The faculty reserve the right to require the withdrawal of a student from a graduate program if, in their estimation, the probability of his/her success is doubtful. Such factors as academic performance, interest, effort, and suitability for the field enter in the judgment. Conditional Admittance Policy All conditionally admitted students must achieve a grade of B or better in each course. Conditionally admitted students are admitted for one semester with the following understanding:

1. They may register for no more than two (2) courses) 2. They must achieve a grade of B or better in each course (3.0 GPA or higher) 3. They must wait until their first semester grades are reported before registering for

second semester courses. 4. If they do meet the conditions placed upon them for their first semester, they must

notify the Graduate Admission Office that they would like to be granted full degree status. Their transcript will then be evaluated, and assuming that they are awarded degree candidacy, the graduate courses that they have completed will be applied toward their Master’s degree requirements.

5. If they do not meet the conditions, they will not be allowed to register for the second semester, their conditional admittance status will have ended, and they will no longer be enrolled in the University

Excess Course Policy Students who have earned excess courses (beyond the degree requirements) for the Master’s degree and have been accepted into the Post-Master’s Certificate of Advanced Graduate

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Excess Course Policy (Continued) Study (CAGS) Program directly following completion of the Master’s degree, may, with the approval of the Program Director, designate courses at the time of petitioning for graduation review. Courses must be redirected prior to the receipt of the Master’s degree to be eligible for this reassignment, and it is the responsibility of the student to notify the Program Director of this request. Incomplete Grades Incomplete grades are awarded only under urgent or very extreme circumstances. Exceptions to this are in an Independent Research Project course, which may require a lengthy research and more time than is allocated in a six-week summer course. Students petitioning to receive an incomplete grade must complete and sign an Incomplete Grade Contract. Please reference the College of Arts and Sciences Catalog – Graduate Programs. See Appendix B. Warning: An Incomplete grade (“I”) converts automatically to an “F” grade after one calendar year, unless the instructor submits a final grade or the student officially extends the incomplete. Note: All incomplete grades must be cleared, processed and recorded at the time of application for graduation. Application deadline dates are noted on page 9. Intensive courses may not be added to your schedule after the first class has convened. See the college calendar in the Course Bulletin and the College Catalog for information and specific dates relating to adding and/or withdrawing from a course. Course Loads • The maximum course load for a full-time graduate student is 4 courses per semester or 12

credits. • The recommended maximum number of credits for a part-time student is no more than 6

credits per semester. • It is recommended that a student register for no more than two (back-to-back) intensive

courses per semester and preferably not taking intensive courses concurrently. • Reminder: Intensive courses are very concentrated and require at least double the

classroom hours and effort. Due dates for projects are strictly adhered to for intensive courses, workshops and seminar courses.

Advanced Degree (CAGS) Courses • Students enrolled in the M.S. degree programs may take no more than two (2) electives

from the Advanced Degree in Organizational Development (CAGS) program. • Permission to enroll in OD courses will be granted by the faculty advisor. Those students

matriculated in the joint M.S. in Organizational Learning and Development and Certificate in Organizational Development are excluded from this regulation.

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CHANGE OF ADDRESS AND LEAVE OF ABSENCE NOTIFICATION

Change of Address for Current Students It is essential that demographic data (name, address, telephone, etc.) be kept up to date with the University. Any changes should be reported immediately to the following: 1. Office of the Suffolk University Registrar, 3rd Floor, Donahue Building. 2. Director, Organizational Learning and Development Programs. Forms may be obtained at “One Source” http://www.suffolk.edu/offices/2024.html. Please note: Changing your name or address on the registration form does not suffice. Change of Address for Alumni Suffolk University and the Organizational Learning and Development Programs want to keep in touch with you following your graduation. Include us in your address and job changes. Please report these changes to the following offices: 1. Office of Alumni and Development 2. Director, Organizational Learning and Development Programs, Suffolk University, 8

Ashburton Place, Beacon Hill, Boston, MA 02108. Leave of Absence Notification A leave of absence may be granted for up to one year. A student applying for a leave of absence must give a definite date for re-registration and must register within one year of the date of leaving school. Only one leave of absence can be granted. Students on “official” leave will be required to meet the degree requirements under which they were admitted. A leave of absence may not be used for purposes of taking academic courses at another institution with the intent of transferring the credits to Suffolk University. A leave of absence is granted through the Dean of Students Office. The form is available at “One Source” http://www.suffolk.edu/offices/2024.html or http://wwwsuffolk.edu/office/2702.html Contact the Registrar’s Office prior to re-entry. Individuals who have not secured an “official” leave of absence may return but will be required to meet any new Organizational Learning Development and Program degree or certificate requirements and must complete a re-entry form requesting re-admission through the Office of Graduate Admission. A re-entry form may be obtained at http://www.suffolk.edu/admission/2335.html.

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INTERNSHIP POLICIES

The Internship requirement is fulfilled within a course titled: Professional Career Development Internship. The course includes competencies related to professional career development as well as an internship project. Students with full-time employment may conduct the internship project under the supervision of their current employer. Full-time students or those without employment will seek an internship site appropriate to their specific needs. Program Credit Requirements • M.S. in Organizational Learning and Development 3 - 6 credits • Joint M.S. in Organizational Learning and Development and

Certificate in Organizational Development (optional) 3 - 6 credits Normally, students wishing to complete 6 credits of internship should complete the internship over two consecutive semesters and obtain a placement at two different internship sites. Instructor approval required for 6 academic credits. The student is responsible for obtaining the internship placement. Internships must be obtained by December 15 for the spring semester and May 15 for the fall semester. If appropriate, internships may be conducted at the work site of the intern. Application for the Professional Career Development Internship An application for an internship is required and must be completed on or before October 1 for enrollment in the Spring Semester internship and on or before March 1 for enrollment in the Fall Semester internship. Applications are sent to current students prior to the due date. Application deadlines are firm. Required courses should be completed prior to enrolling. It is recommended that this course be taken in one of the final two semesters. Applications for the Organizational Learning and Development Professional Career Development Internship may be obtained from Dr. Barbara Ash. For internship information, contact Dr. Ash at 617-573-8280. Please see Appendix C for additional information.

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ACADEMIC DISHONESTY

Academic dishonesty may result in dismissal from the program. Please review the Suffolk University Student Handbook and the materials contained in Appendix D.

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CITATIONS, BIBLIOGRAPHIES, AND HELP AND RESEARCH GUIDES

Generally, individual professors will provide specific guidelines for papers and research projects. It is expected that all research projects and papers include complete citations (including web sites) and bibliographies. Please consult a handbook of style for the appropriate format. The following resources are recommended:

• Sawyer Library at http://www.suffolk.edu/sawlib/sawyer.htm.

o Go to: Research Guides and Subject Directories. Select: “Help and Research Guides – General Resources.”

o Citation, Style Manual, and Grammar Review Guide. o Citing Your Sources – MLA Style.

• The Publication Manual of the American Psychological Association (use the latest edition), American Psychological Association or the Concise Rules of APA Style, American Psychological Association, Fourth Edition, 2007. www.apa.org

Please review the guidelines contained in Appendix E.

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CURRICULUM, PRE-REGISTRATION, PRE-REQUISITES,

TRANSFER OF CREDITS, COURSE SEQUENCES, AND ACADEMIC ADVISING

Curriculum and Degree Requirements The program published in the College Catalog at the time of matriculation will be the established guide for curriculum requirements for the appropriate degree. Students are responsible for obtaining transcripts of course work, maintaining appropriate check sheets, and ensuring they have met all the required courses and credits for graduation. Check sheets may be obtained from the faculty advisor. They are also included in the pre-registration packets mailed to each student prior to the pre-registration period. Do not register for courses that are not listed on the check sheet for your program. Consult with a faculty advisor regarding appropriate electives both within and outside the program. Electives in the Sawyer School of Management require permission of the instructor and/or the SSOM Dean of Graduate Programs. Pre-Registration Pre-registration in the fall for the spring semester and in the spring for the summer and fall semesters is strongly recommended. For priority registration, graduate students must register via the web. Specific dates for pre-registration are specified in the calendar and are posted by the Registrar’s Office. Faculty advisors will be available prior to and during the pre-registration period to answer questions and to assist you with your selection of courses. Registration for intensive courses that begin at mid-semester must be completed prior to the official DROP and ADD date. This date occurs several weeks in advance of the start date for second-half semester intensive courses. Please check the official University calendar for this date. Important Note: Any student who plans to take a leave of absence for a semester must make application through the Dean of Student’s Office for a “leave of absence.” Without an approved leave of absence, the returning student will be (1) unable to pre-register on line and (2) subject to any new degree requirements. The Program Director will mail packets of appropriate program information to all students prior to the pre-registration period. Thus, your current contact information for both snail mail and e-mail is critical!

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Transfer Credits, Prerequisites, Waivers, and Course Sequences The Organizational Learning and Development Program has no specific prerequisite requirements other than taking Instructional Design prior to the Advanced Instructional Design course. EHS 652 – Training Methods for Adult Learners and EHS 651 – Adult and Organizational Learning are recommended courses for students in the first semester of the program. Consult with Drs. Ash or Mrs. Lyons for questions regarding the recommended course sequence. EHS 695 – Action Research requires the completion of 30 credits prior to enrolling in the course. Action Research is offered in both the fall and spring semesters and should be reserved for the final semester of the degree program. Following matriculation in the certificate or degree program, students may not elect courses at other institutions for transfer. Exceptions may be made for any student who must move out of State prior to the completion of the degree program. Students seeking prerequisite or required course waivers should contact a faculty advisor and complete the form contained in Appendix F. Advisors and Office Hours The full-time faculty maintains regular office hours. The hours are posted outside each faculty office. Individual appointments are advised, as changes in hours are necessary on some occasions. Part-time faculty members are not required to maintain office hours. Adjuncts may be reached by telephone and/or e-mail. The adjunct faculty will be happy to meet with you by appointment before or after class on issues relating to the course in which you are enrolled. All full-time faculty are familiar with the curriculum for all degrees and certificates and should be consulted for registration and course selection.

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RECOMMENDATIONS AND REFERENCES

The faculty of the Organizational Learning and Development Programs are generally delighted to provide references. References are written at the discretion of the faculty. We ask that you assist us. • Provide the professor or instructor supplying the reference with a copy of your resume. • Generally references must be written on University letterhead, as many employers do not

accept e-mail references. Provide complete information (name, titles, complete address and zip code) of the individual to whom the reference is to be addressed. A self-addressed, stamped envelope is helpful

• A “student” copy of your transcript would also be appreciated and helpful to the reference writer.

• Let the reference writer know exactly when the reference is due. We will try to meet reasonable time lines.

• Let us know about the position or job for which you are seeking a reference. If possible, provide a job description.

• Let us know if you received a job offer and have accepted or rejected the position for which we have written or provided a reference.

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APPENDIX A

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ORGANIZATIONAL LEARNING AND DEVELOPMENT PROGRAMS

GRADUATE TRANSFER CREDIT REQUEST

Student: Please complete this section Name___________________________________________________________________ Last First M.I. Address_________________________________________________________________ No. Street _______________________________________________________________________________ City State Zip Code Home Telephone No.__________________ Office Telephone No. __________________ Date of Entry at Suffolk _______________ Social Security No.____________________ Check Graduate Program: OLD Joint Degree/Certificate OD/CAGS List course(s) for which you seek graduate credit. Attach the following to this application:

Official transcript from the transfer institution Catalog Course Description from the transfer institution Syllabus from the transfer institution. Textbook may be required in some cases.

Note: The limit for graduate transfer credits is six (6) semester hours. Please refer to the transfer policies on page 3, Organizational Learning and Development Programs Policies and Guidelines. Deadline for transfer for summer and fall admits is November 1 of the entering semester. For spring semester admits, the deadline for course transfer in March 1 of the entering semester.

Graduate Course No. and Title College Date Grade

1. _______________________________________________________________________

2. _______________________________________________________________________

================================================================

Advisor: Please complete this section

• Please list the course(s) for which credit is awarded. List the Suffolk equivalent. • Send this form with the transcript attached to the Registrar’s Office. • The student should be provided with a copy and a copy should be kept in your files.

No. and Name of Equivalent HRLPP Semester Transfer Course Course No. and Name Hours

1. _______________________________________________________________________ 2. _______________________________________________________________________ Advisor’s Signature______________________________________Date______________

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APPENDIX B

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CONTRACT FOR INCOMPLETE GRADE

EDUCATION AND HUMAN SERVICES DEPARTMENT

Student________________________________________ I.D. No._________________

Last First M.I.

Course No. __________ No. of Credits______ Semester/Year____________

Course Title______________________________________________________________

TERMS OF INCOMPLETE GRADE CONTRACT

Description of Work to be Completed

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Agreed Date of Completion________________________________________________ Month Day Year Signed: _______________________________________ Date: ___________________

Student Signed: _______________________________________ Date: ___________________ Faculty Member Copies to: Student Faculty Member

Program Director

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APPENDIX C

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APPLICATION FOR PROFESSIONAL CAREER DEVELOPMENT INTERNSHIP

Name __________________________________________________________________ (Last) (First) M.I. Address_________________________________________________________________ (No.) (Street) _______________________________________________________________________ (City) (State) (Zip) Home Telephone ___________________________Office Phone___________________ E-mail: _________________________________Cell No._________________________ No. of Internship Credits Desired: 3 � 6 � Your Status: Part-Time Graduate Student � Full-Time Graduate Student � Your Degree Program: MS Organizational Learning/Development � CAGS - Organizational Development � OL Joint Degree and Certificate �

Application Deadlines

• October 1 for spring semester internships. Internship must be secured by • December 15. • March 1 for fall semester internships. Internship must be secured by May 15. Please attach the following to this application: (1) A copy of your updated resume. (2) A brief statement describing your internship goals, career objectives, and the type of internship you plan to pursue. Please be specific.

*Name of Internship Supervisor or Department Head: Mrs./Mr./Ms. ____________________________________________________________ Title __________________________________________________________________ Name of Company________________________________________________________ Address and Zip Code _____________________________________________________ Telephone No. of Supervisor/Department Head _________________________________ *Complete and accurate contact information is required. If available, please attach a business card.

Internship Approved:___________________________________________________ Dr. Barbara L. Ash Date Credits

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PROFESSIONAL CAREER DEVELOPMENT INTERNSHIP REQUIREMENTS

• Please see the attached Guidelines for Organizations and the Guidelines for Students. • Four weeks of full-time experience or the part-time equivalent of approximately 150 hours

is required for 3 credits, and eight weeks of full-time experience or the part-time equivalent of approximately 300 hours is required for 6 credits. Internship placements, whether paid or unpaid, are not guaranteed, although every effort will be made to place you in a position that will meet your objectives.

• Preparation of professional career development plan. The instructor at the first class

meeting will provide specific details. • Revision and/or preparation of a professional resume and cover letter and Linkedin

Profile. • Each student will be required to join a professional organization and attend and report on

one meeting. A list of appropriate professional organizations will be provided in class. • Attendance and full participation at all seminars and individual conferences as specified at

the outset of the internship. Note: EHS 660 has weekly class meetings. • Preparation of a major project that demonstrates knowledge learned during the internship

and its application to your program goals. This project will be presented during a class meeting. Attendance and participation for full the duration of the class is mandatory.

• A one-page abstract of your project to be submitted at the final class meeting. • An internship employer/supervisor evaluation. This generally utilizes the evaluation

format used by the company for evaluating exempt employees. • Preparation of a self-evaluation, to be submitted at the final class meeting. • Other requirements as may be specified at the beginning of the internship.

Dr. Barbara L. Ash

bash@suffolk.edu or ashworthco@aol.com 617-573-8280 – Office 508-209-0292 – Home 617-835-5202 – Cell

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GUIDELINES FOR ORGANIZATIONS

GRADUATE INTERNSHIPS ORGANIZATIONAL LEARNING AND DEVELOPMENT PROGRAMS

EHS 660

Requirements for Organizational Learning and Development Program Internships • The intern should be treated as a full-time professional employee with a graduate degree. • Suffolk University does not require organizations participating in the internship program

to provide compensation to the intern. However, some organizations have elected to compensate interns. Therefore, it is left to the discretion of the company.

• The internship may be full or part time, depending on the needs of the student and/or the training program. In general, it is expected that the intern will work the equivalent of 150 hours or four full-time weeks for three (3) academic credits and 300 hours or eight full-time weeks for six (6) academic credits. Ideally, the internship should be project oriented rather than administratively oriented, whereby the intern is assigned responsibilities in the form of a tangible project, which should be completed by the conclusion of the internship.

Evaluation of the Internship • The intern should be evaluated as a full-time professional employee. • The organization should use the same performance evaluation form used for full-time

professional employees. Suffolk University requires a copy of the performance evaluation for the intern’s file.

• At the conclusion of the internship the internship supervisor and the Suffolk instructor will jointly review the intern’s performance. Dr. Barbara Ash or the designated instructor will assign the final letter grade for the internship according to the Suffolk grading system. This letter grade will be based on the final project as well as all other aspects of the internship.

OLD and OD Internships Dr. Barbara L. Ash Organizational Learning and Development Programs Suffolk University, 73 Tremont Street, 7th Floor Mail: 8 Ashburton Place, Boston, MA 02108 617-573-8280 - Office 617-305-1743 FAX 508-209-0292 – Home 617-835-5202 - Cell

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GUIDELINES FOR STUDENTS

GRADUATE INTERNSHIPS SUFFOLK UNIVERSITY

ORGANIZATIONAL LEARNING AND DEVELOPMENT PROGRAMS EHS 660

Student Requirements for Organizational Learning and Development Program Internships • Students with full-time employment may meet the Professional Career Development Internship requirement

under the supervision of their current employer. • The student will prepare a professional resume to be reviewed by the internship coordinator (Suffolk

instructor) by October 1 of the fall semester for spring internship placements and by March 1 of the spring semester for summer and fall internship placements.

• The student is responsible for obtaining the internship placement. Placements must be secured by December 15 for the spring semester and May 15 for the fall semester.

• The potential intern must complete an application for the internship to accompany the resume. Applications are available from Doctor Ash.

• Appropriate business attire will be required for both corporate and educational internship placements. In most all cases, interviews will be required prior to commencing the internship.

• All student initiatives for placement must be cleared with the instructor prior to making any initial contact with an individual or organization.

• Suffolk University does not require organizations participating in the internship program to provide compensation to the intern. However, some organizations have elected to compensate interns. Therefore, this is done on an individual basis and is left to the discretion of the company.

• The internship may be full or part time, depending on the needs of the student and/or the internship host. In general, it is expected that the intern will work the equivalent of four full-time weeks or approximately 150 hours for three (3) academic credits and eight full-time weeks or approximately 300 hours for six (6) academic credits.

• Ideally, the internship should be project oriented rather than administratively oriented, whereby the intern is assigned responsibilities in the form of a tangible project, which will be completed by the conclusion of the internship.

Evaluation of the Internship • The intern will be evaluated by the organization providing the internship. • The organization will most likely use the same performance evaluation form used for full-time exempt

employees. Suffolk University requires a copy of the performance evaluation for the intern’s file. • At the conclusion of the internship the internship supervisor and the Suffolk instructor will review the

intern’s performance. Dr. Barbara Ash or a designated instructor will assign a letter grade for the internship according to the Suffolk grading system. The letter grade will be based on the final project and presentation as well as all other aspects of the internship. Note: Students should review internship requirements.

Organizational Learning and Development Program Internships Dr. Barbara L. Ash Organizational Learning and Development Programs Suffolk University, 73 Tremont Street, 7th Floor Beacon Hill, Boston, MA 02108 617-573-8280 - Office 617-305-1743 FAX 508-209-0292 – Home 617-835-5202 - Cell

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APPENDIX D

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SUFFOLK UNIVERSITY

I. HONESTY IS THE BEST POLICY

Academic freedom and academic honesty are fundamental to the university community. To restrict the free exchange of ideas, or to be dishonest by submitting, as one’s own, the product of another’s efforts, or to fabricate research is to undermine the foundation on which the academic community is built. The term “academic dishonesty” covers a variety of prohibited behavior in the academic community. Because Suffolk University holds its students strictly accountable for their adherence to the highest standards of academic honesty, it is important that you know what does and does not constitute acceptable behavior. Since it will assumed that you know what is and is not allowed, it is imperative that you read and understand the University’s policy regarding academic honesty and the consequences of being dishonest. The information that follows in designed to provide a general framework or guideline for acceptable behavior. Individual instructors and specific courses may have other rules, which will be important for you to follow. If, at any time, you are unclear about what constitutes acceptable academic conduct, please ask your instructors for clarification.

II. ACADEMIC DISHONESTY 1. It is dishonest to buy, download, borrow or lend papers.

• Submitting a term paper, research paper or any other type of assignment that you have purchased, rather than written, is not acceptable academic conduct.

• Downloading a research paper or any other type of material from the Internet and submitting it as your own written work is not acceptable academic conduct.

• Borrowing a paper, even from a friend, is no different from buying one, and is dishonest.

• Lending your work to someone else (even a close friend) who intends to submit it as his/her own is dishonest and makes you as guilty as the person who uses your work.

2. Plagiarizing is dishonest.

• Plagiarizing is using the words or ideas of another as if they were your own and/or without giving credit to the author or creator. Plagiarism includes exact "word for word" copying of another's writing without enclosing the copied passage within quotation marks and identifying its source in a footnote. It also includes using nearly exact phrases or paraphrasing another's words or ideas without identifying the source of the words or ideas in a footnote or bibliography. (A more detailed discussion of Suffolk's definition of plagiarism is on page 4.) Instructors vary in the type or style of identification they require. Be certain that you fully understand

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how each of your instructors wishes you to acknowledge the references and sources you use in your work.

3. Cheating on examinations is unacceptable. • The term "cheating" covers a variety of behaviors. Obtaining prior knowledge of test

questions from anyone other than the instructor; asking another student for information during the course of a test; copying an answer from another student's test; giving answers or information to another student during the course of a test; using notes or books (unless allowed by the instructor) and changing answers after an examination has been graded all constitute cheating. Instructors may vary slightly in the test rules and conditions they allow. Make sure you fully understand what each of your instructors does and does not allow.

4. Lab reports, computer projects and group projects.

• Rules regarding the analysis and discussion of jointly obtained data vary from department to department. However, the general rule still applies. Work that you represent as your own should be your own; if not, the source should be properly identified. When in doubt, check with your instructor.

5. Using the same paper twice is generally unacceptable.

• Submitting the same paper, report or work for two different courses without permission of both instructors is unacceptable academic conduct. Even if the work is your own, either or both of the instructors may charge you with academic dishonesty.

6. Research data.

• It is unacceptable to "manufacture", make up or falsify data that are supposed to be collected from survey, experimentation or other means. Be sure you fully understand expectations for research or data collection assignments.

III. WHAT HAPPENS IF YOU ARE CAUGHT BEING DISHONEST? A student who is found to have violated any of the rules of academic conduct after a hearing by the Dean of Students Office, which hearing has been held at the option of the student, is subject to an automatic grade of "F" in the course and to suspension, enforced withdrawal, or expulsion from the University or appropriate lesser penalties if warranted by the circumstances. Students are caught and penalized every year. In some cases, the circumstances warrant the instructor taking action without a formal hearing, requiring that the dishonest work be redone, often with a penalty in the grading, or assigning a failing grade for the dishonest work with no opportunity to redo it. Faculty are encouraged to report all cases of academic dishonesty to their Department Chairperson and the Dean of Students. Records of these cases are maintained and any students found guilty of committing a second act of academic dishonesty risks the most severe penalties. Students who believe they've been falsely accused may appeal to the Dean of Students.

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IV. AVOIDING SUSPICION In order to prevent having to defend yourself against false accusations of academic dishonesty, pay attention to appearances. When taking examinations: a) close your books and notebooks; b) sit facing the front of the room; c) keep your eyes on your own work; d) do not exchange notes or show your work to others; e) do not talk, even if another student asks you a question. Keep the notes or early drafts you use to write your papers. Always keep a copy of the final draft of your work -- papers get lost, ruined or passed in without names. Always submit your own work; never allow another student to turn in work for you. Work can be misplaced, delivered to the wrong place or in the most serious cases, the person carrying your work may choose to copy it as his/her own.

V. AVOIDING DISHONESTY The University has a number of resources available to help you succeed academically -- there is no need to resort to dishonesty. There are tutors to assist you with individual subject areas and workshops on time management and study skills are available through the Ballotti Learning Center. Many courses, such as mathematics and accounting, have study or help groups. There is a Writing Center and, of course, faculty are available to meet individually with you for clarification or help. Also, the Counseling Center, through workshops and individual counseling, can provide assistance with stress management and test anxiety. There are ample opportunities for you to withdraw (see course bulletin for details) or withdraw late (through the Dean of Students Office) from courses you are failing. You may also ask an instructor for an extension of the time allotted to complete an assignment. In special circumstances, usually those beyond your control or unforeseeable, requesting a grade of "incomplete" is the appropriate alternative. Only the instructor may decide whether an "incomplete" is appropriate, but the Dean of Students Office can often be helpful in certifying that your request is defensible. Use your head and understand that there are many alternatives to cheating when you feel behind, overwhelmed by the workload or have allowed other activities to consume your study time. Papers, examinations, homework, labs and other assignments all help you learn or measure what you have learned. Since you came to Suffolk to get an education, not just a credential, use all the resources available to you and do your work in an honest way.

PREPARED BY THE DEAN OF STUDENTS OFFICE

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STATEMENT CONCERNING PLAGIARISM: DEVELOPED BY EDUCATIONAL POLICY

COMMITTEE (EPC) OF THE SUFFOLK FACULTY

Plagiarism is defined by the Random House Dictionary of the English Language as "the appropriation or imitation of the language, ideas, and thought of another author, and representation of them as one's original work." Clearly, then, plagiarism also includes purchasing or borrowing a paper. And while not technically plagiarism, it is also forbidden to submit a paper for credit to more than one instructor without the knowledge and written permission of both. The word plagiarism is related to a Latin one meaning "snare" and plagiarism can indeed be a snare for the student. The University regards it as an extremely serious theft, and shows contempt for the purposes of a university education. Failure in the course and even dismissal from college can result. In order that there be no possibility of misunderstanding, the administration and faculty of Suffolk University wants all students to understand what is and what is not plagiarism. Every college student realizes that in writing a paper he/she must put within quotations anything copied from a source, but it is also necessary to acknowledge in your paper any facts or ideas that you have taken from another source, even when you have entirely changed the wording. If it is a theme or essay, rather than a research paper, your instructor may allow you to make the acknowledgement in the text of your own paper, rather than using a footnote. This is simply a matter of being honest about the source of the idea and it is all that is required in a regular theme or essay. Research papers, often called term papers, present a more complex problem. You are being asked to look-up material in a library and use footnotes or references and a bibliography. When you begin research on your topic probably most of what you read on your subject is new to you. So far as factual information goes, it may seem at first as though you will need a footnote or reference for nearly every sentence. But once you have read extensively in your topic, you will have become familiar with what is common knowledge in the field and that consequently need not be footnoted. (For example, if you are researching St. Patrick, almost all of your sources will state that he was not a native Irishman, so there is no need to footnote this. However, if one of your sources makes a point that the others did not, and you wish to include this, it must be footnoted.) After you have become thoroughly familiar with the material, you will have assimilated it, and when you write your paper it will have been reorganized and filtered through your own thinking processes. For the most part, the results of your research should be in your own words, summarized or paraphrased from the original sources, with direct quotations used sparingly. If your ideas and conclusions are the result of your total reading, they need not be footnoted, but if they are instead the ideas of one of your sources, that source must be credited. When in doubt, the sensible precaution is to use a footnote. Scientific writing may have special requirements. If you have any questions as to what is allowable on a given assignment, ask your instructor.

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Procedure for Managing Academic Dishonesty Department of Education and Human Services

Suffolk University

Step 1 The faculty member holds an informal interview with the student to determine whether or not a violation of academic dishonesty has occurred. Prior to the interview, the faculty member should familiarize him/herself with the Suffolk University policy on academic integrity. Possible outcomes: 1. Case is dismissed 2. Student is in violation Step 2 If the faculty member finds that the student is in violation of academic honesty a sanction is negotiated. Program Director and EHS Departmental Chair are notified of the sanction. Possible outcomes: 1. Student and faculty member are satisfied with sanction 2. No mutual agreement is reached Step 3 If no agreement can be reached the matter is referred to the EHS Committee on Academic Integrity.* The committee schedules a formal hearing in which both the student and the faculty member present evidence in support of their perspectives. This hearing is recorded. Following a decision, a written statement is issued to the student, faculty member, EHS Departmental Chair, and Dean of Students. Normally this occurs within two weeks of the hearing. Possible outcomes: 1. Student and faculty member are satisfied with the decision of the committee 2. Student wishes to appeal Step 4 If the student wished to appeal the decision of the EHS Committee on Academic Integrity a written petition should be sent to the Dean of Students.

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*The committee shall consist of three faculty members appointed by the Department Chair at the beginning of the academic year, along with an alternative who shall serve if one of the committee must be recused as a principal in a dispute brought to the committee.

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APPENDIX E

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FOOTNOTES AND BIBLIOGRAPHY

Footnotes1 There are two major purposes, which footnotes serve: 1. “To afford exact references to the sources of material you have used. In all investigations

and research work such reference is necessary. It accomplishes three things: (a) it establishes the validity of the evidence; (b) it acknowledges indebtedness to the sources; and (c) it directs other investigators to pertinent material…First, without knowing your sources, no one could estimate the value of your material. Secondly, common honesty requires anyone who uses another’s work to acknowledge indebtedness. Plagiarism is an ugly word, and we all recognize that another’s phrases should be as private as his purse. The same situation exists, however, whether you are quoting, citing, or summarizing, and whether you are borrowing facts or opinions. In each instance, give full ascription of indebtedness. To do so will strengthen, not weaken, your conclusions. Thirdly, by means of your references you tell others who are interested in the subject where to go for material which without your assistance they might never learn of. The most valuable parts of many a research paper are the footnotes and the bibliography…

2. “In addition to giving exact reference, footnotes also afford the investigator a chance to

develop certain points or sidelights without interrupting the momentum and the continuity of the text itself. If you have a bit of information which does not concern the main development of your article directly, but which is yet too interesting or significant to throw away, put it in a footnote. Thus, it is available but not obtrusive.”2

Bibliography3 A bibliography contains all the references or sources you have used. This may include the Internet, newspaper articles, books, magazines, interviews, pamphlets, or any other source of information. Generally the references are listed alphabetically (last name of the author) and include the author’s name, the title of the book, the place of publication, the name of the publisher, and the date of publication. Magazine references should include the volume and date of issue of the magazine, the title of the articles, and the pages on which the article appears.4 References to the Internet should include the complete Web address, the date, and any other information, which might be valuable to the reader in locating the Web site. Library and Resources • Sawyer Library: http://www.suffolk.edu/sawlib/sawyer.htm. • Go to: Research Guides and Subject Directories. Select: “Help and Research Guides –

General Resources.” • Citation, Style Manual, and Grammar Review Guide. and citing Your Sources – MLA

Style. • The Publication Manual of the American Psychological Association (latest edition),

American Psychological Association or the Concise Rules of APA Style, American Psychological Association, Fourth Edition, 2007. www.apa.org

1 For the proper footnote style and format, consult and up-to-date manual of style. 2 Smith, Reed. Learning to Write in College. Boston: D.C. Heath and Company, 1949. p. 277. 3 For the correct format for a bibliography, consult any up-to-date manual of style. 4 Smith, op. cit., page 281.

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APPENDIX F

ORGANIZATIONAL LEARNING AND DEVELOPMENT

PROGRAMS PREREQUISITE/COURSE REQUIREMENT WAIVER*

*No course credit is awarded for a prerequisite or required course waiver. In consultation with the advisor, the student must replace the waived course with an approved elective. Name Last First MI Address

No. Street _________

City State Zip Code Home or Cell Telephone No. Office Telephone No. Date of Entry at Suffolk Suffolk ID No. Check Graduate Program: OLD OD/CAGS OL or OD Certificate Joint Degree/Certificate Course Prerequisite Waiver (No Credit to be Awarded): Course No. Name of Course Reason for Prerequisite Waiver: Required Course Waiver (No Credit to be Awarded): Course No. Name of Course Reason for Course Waiver: Advisor’s Signature Date • Copy to student • Copy in student file

• Copy to Registrar • Copy to Program Director

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