SUITED FOR HEALTHCARE,

TELECOM, BANKING, INSURANCE

& HIGH SECURITY INDUSTRIES

Enterprise Document Management (EDM)

Genialcloud Freedoc

www.genialcloud.com

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A paperless officeEstablishes an advanced collaborative platform with minimal administrative overhead.

Have it your way, in the Cloud or on-premiseManage information flow across the organization from capture through archiving.

Sharing is caringDeepens relationships with colleagues, customers, suppliers and partners by sharing information resources and opening business processes.

Active Directory/LDAP integrationNative AD and LDAP integration.

Enterprise-level securityEnsures document integrity and retention required for regulatory compliance and ‘total quality’ best practices.

Content at your fingertipsExtracts the value from your corporate information assets and consolidates key information to improve company-wide decision-making.

Save time & moneyReduces data storage costs/requirements as well as the time and cost of internal and external document distribution.

Enhanced collaboration toolsImproves team and personal productivity while reducing workplace inefficiencies.

KEY BUSINESS BENEFITS

SHARE INFORMATION, STREAMLINE WORKFLOWS, MAXIMIZE PRODUCTIVITY

Genialcloud Freedoc is an enhanced enterprise file sync & share (EFSS) document collaboration solution that enables users both inside and outside the organization to securely store, share and exchange in any format. By combining EFSS capabilities together with traditional document management functionalities, Freedoc can offer the next generation in document collaboration, storage and sharing - either on premise or on public, private or hybrid cloud platforms.

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FEATURES & BENEFITS

Ensures that your critical corporate data is secure • Powerful version control tracks changes and allows rollbacks

when needed• Full text search will change the way users search and locate

information• Filters and tags allow users to refine search criteria• Rich media support lets users manage corporate information

regardless of format

Powerful document scanning, OCR, and conversion features• Automatically identifies and separates scanned documents

through barcodes, patch codes, text detection or document layout

• Indexes documents by extracting key data for further processing, analyzes metadata for classification and routes through sync & share

• Features a rich set of API and connectors for integration with popular applications such as ERP, CRM, HR and other Content and Document Management solutions

Integration with Microsoft® Office • Simplifies information sharing and archiving • ‘One-Click Publishing’ enables users to quickly save and

retrieve workflow documents within Office applications• Users can archive e-mails with attachments – emails are

indexed automatically by importing key properties as metadata

• Saved documents can be converted into PDF format automatically – conversion does not require third party software

DOCUMENT MANAGEMENTManage Business Critical Content

Rapid deployment and site provisioning • Reduces administrative start-up costs • Scales easily and cost-effectively to meet growing business

needs

Familiar, intuitive interface gets users up and working quickly• Web-based application provides all users with easy access

to the document repository • Reduces the requirement for end user training and support,

and ultimately increases ROI

Sophisticated controls secure company information assets • Administrators can set top-down policies for access control,

document integrity and content recovery• Role-based user profiles and user authentication define and

control access to different content• Stakeholders are provided secure access only to the

information that is of interest to them• User profiles establish document ‘privileges’ (e.g. read-only,

read/write, limited distribution)• Granular access control and database encryption ensures

that sensitive information remains confidential• Access can be ‘permissioned’ at the document level (if

required)

Genialcloud Freedoc is a document scanning, OCR, and conversion solution that dramatically boosts knowledge-worker productivity, drives greater business-process efficiency, and enhances information security and compliance within document-based processes.

Genialcloud Freedoc automatically identifies and separates scanned documents through the use of barcodes, patch codes, text detection, or document layout. Once the file type is known, documents can be indexed by extracting key data for further processing, metadata classification and finally routed through Enterprise File Sync & Share to be accessed from any device.

Genialcloud Freedoc features a rich set of API and connectors available for integration with popular applications such as ERP, CRM, HR and other enterprise Content and Document Management solutions.

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FEATURES & BENEFITS

Enterprise-grade alternative to consumer cloud applications• Easy to use for every user level• Access and share files anywhere

Central, shared repository of information assets • Enhances collaboration and productivity • Ensures your valuable information assets are not lost or

forgotten over time

Multi-Folder Sync for Local Access• No need to copy files to a specific folder or change the way you

work• Automatic versioning• Multi-Platform End-Point: includes software agents for both

Windows and Mac

Complete document lifecycle management• Manages all stages of the document lifecycle – creation,

search, inspection, modification, approval, updating, printing, web publishing and distribution

• Partially or completely automates the document management process, adjusting the document ‘path’ and the users that can perform operations on or with the information

ENTERPRISE FILE SYNC & SHARESingle Copy – Always in Sync

Genialcloud Freedoc is a complete enterprise file synchronization and sharing (EFSS) solution that empowers your workforce with timely access to information from their preferred computing or mobile device.

Leading-edge collaboration tools enable users to co-develop, organize and circulate valuable content, making it widely available to a range of business applications and processes. Once information assets are universally accessible, individual and group productivity increases while operating costs decrease.

With Freedoc Sync & Share, user files are automatically synchronized between their PC/laptop or mobile device and their cloud folder, keeping files accessible and maintaining version control.

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BUSINESS PROCESS MANAGEMENTDrive Business Efficiency

FEATURES & BENEFITS

Flexible, custom workflows• Define explicit roles and responsibilities within the workflow, to

address specific business processes and sets of tasks• Decisions are always based on the latest dataset• Supports organizations with rigorous or loosely structured

document management procedures• Manages the document lifecycle in accordance with industry

requirements or business culture

Full traceability of tasks for efficient workflow management • Allows managers to constantly monitor progress, test the

workload of individual users and identify bottlenecks• Reduces wait times, increases operator productivity and lowers

operating costs

Fully compliant processes • Email notifications and approvals keep all parties updated

automatically• Accepts processes initiated within any integrated business

application (including email clients) through API

Broad document support• Stores and manages documents of all kinds:

• Electronic documents in native format (text files, Microsoft Office documents, emails, faxes, images, video files)

• Scanned documents• Documents from a print spooler

• Compatible with a wide variety of scanners, multifunction printers, digital copiers and fax servers

Email event notifications keep information flowing • Alerts users to the availability of new content, document

modifications, completed tasks and required operations (e.g. an approval)

Sophisticated tools to delegate web site updates • Templates enable users to quickly and independently enter

text and graphics – no programming or web development skills required

• Automatically formats content in accordance with predefined standards

• Content ‘Auditors’ approve or reject proposed content prior to publication, and define its period of validity

Web application accessible through a secure network portal• Maximizes accessibility for all users

Access to reports is governed by security policies defined by management

• Ensures confidential information is compartmentalized with limited distribution

BPM helps organizations get work done intelligently and effectively. Through its powerful functionality and model-driven framework, Freedoc BPM offers a strong platform for effective modeling across the enterprise.

Freedoc BPM integrates a 100% embeddable web-based architecture for designing and implementing business processes and internal workflows, enabling a systemic approach to improving processes through the integration of process flow and monitoring. With full audit trails maintained throughout the business process lifecycle - from design and deployment to optimization - Freedoc BPM ensures your processes are in line and fully compliant with organizational objectives and corporate governance.

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FEATURES & BENEFITS

Email event notifications keeps information flowing • Alerts users to the availability of new content, document

modifications, completed tasks and required operations (e.g. an approval)

• Secure access to on-premise and cloud content repositories

• Supports Android and iOS devices• Easy access to content, anywhere - anytime

MOBILE COLLABORATIONWork the way you want and where you want

Freedoc Mobile synchronizes your files across all your devices, applications, and teams - maximizing your productivity in creating, storing, sharing and collaborating on information regardless of mobile device or platform.

Whether you are down the hallway in a boardroom, at home, at the airport or at a customer’s site, Freedoc Mobile lets you access and edit corporate documents or share them with other authorized individuals for feedback and input.

Copyright © 2017 - Avantune S.r.l. - All rights reserved.

1.866.436.3278www.genialcloud.com

AVANTUNE AMERICASToronto, CanadaBoston - San Francisco, USAMexico City, Mexico

Toronto - Head Office8 King Street East, Suite 1905Toronto, ON M5C 1B5CANADA

AVANTUNE EUROPERome - Spoleto - Cagliari - Milan - Turin, Italy

Avantune is a global cloud self service solutions provider. The innovative offering supports private, public, or hybrid cloud models, offering ease of use, independence from platforms, systems and devices in use.

The Company operates two distinct business divisions: Genialcloud, a self service business suite and Powua, a self service cloud enablement platform, which represent a complete and integrated offer that support companies and cloud providers in improving productivity, renew their business model, cut costs and increase efficiency and productivity of its employees and customers.

With central office in Toronto, the company operates in Italy, United States and Mexico.

Genialcloud is a self service cloud Business Productivity Suite that helps you drive real results within your organization.

An industry first solution, and fully available on the cloud, Genialcloud offers business tools that are key drivers for efficiency and productivity.