Summary of DS PMU activities Aug 1 -present

October 21, 2014

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• Letter of 8 August 2014 from the Consortium Board requiring two major changes

• Response from CRP/ICARDA Aug 17th

• Received draft of CRP internal audit Aug 25th

• Meeting with CO in Montpellier Aug 29th • Call for ITF sent out September• Revised CCEE document and call for consultants end of

October• Report to ICARDA Bot Oct 11-14th

• Reduced funding notification for CRPs Oct 16th

List of CRP-DS events

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• The letter of 8 August 2014 from the Consortium Board proposed to ICARDA, as lead Center for the CRP, that

• “ it is prepared to recommend approval of an extension period for the Dryland System CRP to the Fund Council if ICARDA and its partners in the CRP are willing to implement the following two actions”:

• 1. To implement a reform of the CRP governance as agreed in the Consortium Response to the IEA Review of CRP Governance and Management ……..

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• 2. To establish a Task Force of one or more world class institutions with expertise in both systems research and drylands to help remedy the issues faced by the CRP. This Task Force is to be commissioned via an open competitive call, report to the Independent Steering Committee and work with the new CRP Director. Its objective would be to improve performance of the program and to help develop a first rate proposal for the 2nd call.

• The Task Force would be funded out of the W1-2 budget of the CRP.

• ‘We alert you to the fact that this may result in a significant reduction of the Dryland System CRP funding for 2015-16’.

Consortium

Lead Center Board

Independent Steering Committee (ISC) * ISAC

CRP-DS Director +Program Management Unit (PMU)

Research Management Committee (RMC)

Flagship Programs – FPsInterdisciplinary Research

Teams -IRTAction sites

Lead Center (LC): ICARDAISC: CGIAR Center DG’s, rotating Members: NARS leaders, ARI leaders, development partners. LC-DG + CRP Director as ex officio members NB: *merged with ISAC: Independent thematic experts.ITF: External Senior researchersRMC: CRP Director, CGIAR Center Coordinators (CC), FP Coordinators FC).PMU: CRP Director, + 6 for Manager, Finance, Gender, Communication, Capacity Development, and Administration.IRT: FC, Action Site Coordinators (ASC), Center Focal Points (CFP), NARS, NGOs, CSOs, thematic experts.

Lead Center DG

Fund Council

Independent Task Force (ITF)

CPA (Consortium Performance Agreement)

PIA (Program Implementation Agreement)

Governance & Management of CRP-DS 2014-2016

• Integrated sciences through trans-disciplinary teams• Shift from descriptive to systems analysis & modeling• Action transects within development projects• Inclusive partnerships• Identified enabling actions for investments• Fostered innovation platforms• Up- and out-scaling strategy through knowledge synthesis and

dissemination

Findings of S&I meeting and system program ‘must haves’

• Value chain focus• Increasing recognition of enabling institutions &

governance, social equity• Intermediate development outcomes (IDO’s) defined• With targets and indicators• Monitoring & evaluation plan• Capacity development through research• Explicit linkages to other CRP’s

Findings of S&I meeting and system program ‘must haves’

• Greater social equity & gender considerations• Fit for purpose participatory approaches• Options x context approach• More emphasis on SRT 1&4 functioning innovation

systems ,impact measurement and cross regional synthesis

• Emphasis of capacity development

Findings of S&I meeting and system program ‘must haves’

Proposed new structure of Flagship Programs

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Overarching FlagshipMethods, tools, learning alliances, GIS, Data synthesis &

management, Knowledge synthesis & Communications, Gender and Youth, Capacity development, Systems analysis & modeling

PastoralILRI?

AgropastoralICARDA?

Intensive rainfedICRISAT?

Irrigated cropsIWMI?

Tree-basedICRAF?`

1. The Research Program Coordinator started in March 2014 but officially from Aug 3, 2013.

2. The Program Administrator started in May but officially June 1, 2014.

3. The Finance Program Coordinator works part time from Jan 2014 and is still not full time with the CRP.

4. The Program Communication & Knowledge Sharing Coordinator recruitment process is complete and will start November.

Staffing developments with the PMU

5. The Program Capacity Development Coordinator is currently through a consultant until end of 2014. Recruitment process will be pending news of 2015 budget.

6. The Program Gender specialist is under recruitment and interviews will occur in October/November.

7. The CRP-Director took up position Aug 1, 2014.

8. Interviews for a systems modeler are complete and Dr Quang Le will join Jan 1, 2015

Staffing developments with the PMU

• Open call for ITF (completed) • Open call for consultants for CCEE (IEA review – 10th October) • Synthesis of S&I meeting with 33 guiding principles for projects (completed)• Value proposition & what is systems research (completed)• Youth strategy (RMC review – 15th Oct)• Risk management (RMC review – 15th Oct)• Communication strategy (ISC review – 15th Nov)• Capacity development strategy (RMC review – 30th Oct)• Monitoring & evaluation (RMC review – 30th Oct)• Responses to internal audit (completed)• Guide on mapping bilateral projects (RMC review – 15th Oct) • Branding guidelines (RMC review – 15th Oct) • TOR’s for ISC, ITF, FC, ASC, RMC, (ISC review – 15th Nov)• TOR’s for CC and IRT (RMC review – 15th Oct) • Action plan for data management and open access (RMC review – 30th Oct)• Regular newsletter communications established with SC, ISAC and RMC (established)• Guidelines to prepare POWB 2015 (draft)

List of 21 new documents prepared

Documents timeline

Documents17 30 15 30 15 20-21 RMC 24-25 ISC 1 15 30

CCEE ToR and CallITF ToR and CallToR CC and IRTRisk Management PlanYouth StrategyMapping ProcessM&E PlanPOWB2015IP&Conflict RegulationsToR's for RMC, FC, ASC, ISCCommunication Strategy (+branding)CD strategyFinancial GuidelinesFundraising StrategyReview of PC/Partner data and technical reports

RMC ProcessISC ProcessPMO process

September October November December

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• Use the 2015 to phase out the regional approach and enter into the ALS flagship in 2016.

• Assign leadership of flagships to the centers with a clear mandate for those systems and/or establish co-chairs

• Use the 2015 implementation to enable centers to show a global system research leadership in those ALS based on the indicators declared in the POWB2015.

• The POWB2015 can be presented with a n-1 level as regional flagships and an n-2 as ALS within each region. In 2016 we will phase out the regions and work with global ALSs in our Action Sites portfolio

POWB 2015 suggestions

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• Each Center should define their activities by Region and within each Region by ALS.

• Those centers identified to lead an ALS will have majority of activities focus on their ALS but at the same time they should make sure that other centers and partners are complementing the system portfolio (partnerships).

•

POWB 2015 suggestions