Engineering & Construction | Property Development | Infrastructure Concessions
SUPPLIER ONBOARDINGUSER GUIDE
Table ofContents
Supplier Onboarding 4
Sourcing Event Participation 12
Responding to a Request for Proposal (RFP) 13
Getting Support 22
Assistance from Gamuda Group Procurement 23
Assistance from SAP Ariba 24
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Introduction
Gamuda has taken the initiative to adopt SAP Ariba for all tendering events, for greater transparency and accountability.
All vendors are required to submit their responses electronically through SAP Ariba.
There is no subscription fee to get onboard SAP Ariba. There are also no fees to participate in any subsequent sourcing events.
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01 SUPPLIER ONBOARDINGBefore conducting business with Gamuda, we need our valued suppliers to get onboard SAP Ariba.
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Here are the required steps for existing Gamuda suppliers to be part of SAP Ariba.
Supplier Onboarding Overview
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2a. Sign up via link included in onboarding
email invitation
2b. Complete company information to register
an account
1. Receive onboarding email invitation
2. Log in via link included in onboarding
email invitation
CATEGORY 2: ALREADY ON SAP ARIBA
(See page 9)
CATEGORY 1: NEW TO SAP ARIBA (See pages 7-8)
BOTH CATEGORY 1 & 2(See page 6)
3. Complete the supplier registration questionnaire
BOTH CATEGORY 1 & 2(See page 10)
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Existing Gamuda suppliers will receive an email invitation to get onboard SAP Ariba.
Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA1. Receive onboarding email invitation
Click link to SAP Ariba Supplier Portal
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After clicking the link included in the onboarding invitation email, the following screen will be presented:
Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA2a. Sign up via link included in onboarding email invitation
Click Sign Up to register as a new supplier on SAP Ariba
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After clicking Register Now, the following screen will be presented:
Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA3a. Complete company information to register an account
2. Once you have completed entering your company information, click Register
1. Enter your company information
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For existing Gamuda suppliers who are already on SAP Ariba, log in using your existing username and password.
Supplier OnboardingCATEGORY 2: ALREADY ON SAP ARIBA2. Log in via link included in onboarding email invitation
Click to log into the SAP Ariba Supplier Portal
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Under Registration Questionnaires, complete the Supplier Registration Questionnaire to confirm your registration as a supplier with Gamuda.
Supplier OnboardingBOTH CATEGORY 1 & 23. Complete the Supplier Registration Questionnaire
Complete the Supplier Registration Questionnaire
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02 SOURCING EVENT PARTICIPATIONThis section explains how to participate in a Request for Proposal (RFP).
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Below are the required steps for existing Gamuda suppliers to respond to a RFP event once they have been invited to participate.
1a. Receive RFP event email invitation
(See page 15)
Sourcing Event Participation RFP Overview
2a. Log in via link included in email
(See page 16)
ACCESSING THE EVENT
2b. Choose event withStatus: Open
(See page 17)
2c. Click Intend to Participate
(See page 18)
3a. Select line items or lots to participate in
(See page 19)
RESPONDING TO THE EVENT
3b. Populate pricing for each line item/lot
(See page 20)
3c. Click Submit Entire Response
(See pages 21-23)
EVENTINVITATION
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When a supplier is invited to a sourcing event, you will receive an email like below.
Sourcing Event Participation: RFP 1a. Receive RFP event email invitation
Click link to SAP Ariba Supplier Portal
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EVENT TITLE
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Log into the SAP Ariba Supplier Portal using your existing username and password.
Sourcing Event Participation: RFP 2a. Log in via link included in email
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Enter your username and password, then click Login
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Under the Events section, sourcing events that are open for bidding will appear under the Status: Open subsection.
Sourcing Event Participation: RFP 2b. Choose Event with Status: Open
Click on the sourcing event nameto access the event details
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Review the sourcing event details, then click Intend to Participate.
Sourcing Event Participation: RFP 2c. Click Intend to Participate
Click Intend to Participate
A B C D
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The available lots for bidding will appear. Choose either to bid on certain lots or all lots.
Sourcing Event Participation: RFP 3a. Select line items or lots to participate in
1. Select the items or lots to bid on
2. Then click on Submit Selected Lots to proceed
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Enter the proposed price for each line item/lot, ensuring that the proposed price and Extended Price calculated by the system are correct.
Sourcing Event Participation: RFP 3b. Populate pricing for each line item/lot
Enter proposed price for each line item/lot
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Sourcing Event Participation: RFP 3c. Click Submit Entire Response
Click Submit Entire Response
To submit response, click Submit Entire Response
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A pop-up will appear to confirm proposal.
Sourcing Event Participation: RFP 3c. Click Submit Entire Response (Cont’d)
Click OK to confirm proposal
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A confirmation of your proposal submission will appear at the top of the screen in green.
Sourcing Event Participation: RFP 3c. Click Submit Entire Response (Cont’d)
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03 GETTING SUPPORTNeed some help? This section explains how to get support.
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Contact Gamuda Group Procurement for business support and sourcing event related items such as:i. Clarification on lot or line itemsii. Clarification on commercial terms iii. Unable to participate in a sourcing event
Assistance from Gamuda Group Procurement
1300 82 0030(Monday – Friday, 9:00am – 5:00pm)
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Contact SAP ARIBA for technical support such as: i. Unable to loginii. Unable to view a page on the SAP Ariba Supplier Portal iii. Facing difficulty navigating SAP Ariba
Assistance from SAP Ariba
Click on Help Center
Click on Support
supplier.ariba.com
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© 2019 GAMUDA BERHAD Malaysia (29579-T)
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