Office of the Municipal Manager

Supply Chain Management TEL: 045 808 4662 /63 /54 /55 PRIVATE BAG X 7121 FAX: 045 839 2437 QUEENSTOWN, 5320

Email: afeleni@chrishanidm.gov.za Closing Time: 16:00 Enq: Andile Feleni Date: 29 November 2017

REQUEST FOR FORMAL WRITTEN QUOTATION Kindly furnish me with a written quotation for the supply of the goods/services as detailed

in the enclosed schedule.

The quotation must be submitted on the letterhead of your business and can either be

faxed or deliver by hand. The following conditions will apply:

Price(s) quoted must be valid for at least thirty (30) days from date of your offer.

Price(s) quoted must be firm, must be inclusive of VAT and furnish your CSD number.

For all transactions exceeding R15 000, must be accompanied by a valid Original Tax Clearance Certificate or PIN

Certified BEE Certificate

Declaration form (MBD 4.1) and a Confirmation of Banking Details.

First preference will be given to the service provider who is registered in Central Supplier Database.

Supplier must attach the MBD 6.2 declaration form for local content.

The link www.csd.gov.za

Chris Hani District Municipality does not bind itself to accept the lowest, only or any other Bid and reserves the right to accept the whole or part of the Bid

No Quotations will be considered from persons in the service of the state

Quotations are to be submitted at 42 Cathcart Road, Queenstown, 5320, Emailed: chdmquotations@chrishanidm.gov.za and Faxed: 045 839 2355 PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) WILL BE

AWARDED AS FOLLOWS:

Price -80

PPPFA -20

______________________________________

Total -100

Failure to comply with these conditions may invalidate your offer.

CHRIS HANI DISTRICT MUNICIPALITY 2

Please supply us with your bank details in your quotation. Please Fax them to this

number 086 499 0273.

TERMS OF REFERENCES

SUPPLY AND DELIVERY OF MATERIAL FOR ROAD PAVING AT INTSIKA

YETHU LOCAL MUNICIPALITY (QAMATA A/A)

1. PURPOSE

Is to request the potential supplies for the supply and delivery of paving

material. The material is to be delivered at Intsika Yethu Local Municipality;

Technical Services Department; Coner Windus & Belhar Street; Cofimvaba.

Chris Hani District Municipality through partnership with Intsika Yethu LM is

intending to pave the intersection road of Integrated Energy Centre, Qamata

Garage using EPWP. The intersection road is approximately 134m long and

9.5m wide.

2. BACKGROUND

After the government initiated an Integrated Sustainable Rural Development

Programme (ISRDP) to address poverty challenges in the 13 identified nodes,

such as lack of access to basic services and, in this specific case, energy

services, the Department of Minerals and Energy (DME) resolved to contribute

by providing affordable energy services to these areas through the Integrated

Energy Centre (IeC) concept. The Intsika Yethu Local Municipality happened

to fall within the identified poverty nodes as it is mostly rural with high poverty

levels. The DME invited PetroSA to partner with it in implementing this

programme in Intsika Yethu LM. PetroSA agreed to assist and construction of

the IeC began in June 2016 on the designated land at the junction of Qamata

station road and the R61 in Qamata. The Chris Hani District Municipality also

contributed R1, 7m towards the realisation of this noble initiative and has

further committed to assist with paving a portion of the access from R61 to the

IeC.

3. MANDATORY REQUIREMENTS NOT LIMITED TO THE LIST BELOW

3.1 Company Profile

3.2 Certified copy of Municipal Rates account certificate/ lease agreement

3.3 Certified ID of Directors, Shareholders, Partners Or Owners.

3.4 Preference be given to Previously Disadvantaged Individual those residing

within Chris Hani District Municipality.

CHRIS HANI DISTRICT MUNICIPALITY 3

1. SCOPE OF WORK

Supply and Delivery of the following items:

200mm thick G5 hard-core base in 150mm layers compacted to 90% Mod AASHTO

density.

25mm thick clean river sand as bedding.

80mm thick interlocking paving bricks (Grey).

Dimensions: 200mmx100mmx80mm thick

Strength: 30MPa

Pavers per m²: 50

SABS/SANAS APPROVED

Plaster sand for grouting on top of paving bricks

1m long Precast Concrete Kerbs (SABS/SANAS APPROVED)

9.5mm crusher dust for bedding under Concrete Kerbs

50kg Afrisam cement

CHRIS HANI DISTRICT MUNICIPALITY 4

PRICING DATA

SUMMARY OF ACTIVITY SCHEDULE

SPECIFICATION

ITEM DESCRIPTION UNIT QTY RATE AMOUNT

1. 200mm thick G5 hard-core

base in 150mm layers

compacted to 90% Mod

AASHTO density.

m² 255

2. 25mm thick clean river

sand as bedding.

m³ 32

3.

80mm thick interlocking

paving bricks (Grey).

Dimensions:

200mmx100mmx80mm

thick

Strength: 30MPa

Pavers per m²: 50

SABS/SANAS

APPROVED

No.

66

833

4. Plaster sand for grouting on

top of paving bricks

m³ 5

5. 1m long precast concrete

kerbs (SABS/SANAS

APPROVED)

No. 230

6. 9.5mm crusher dust for

bedding under concrete

kerbs

m³ 3

CHRIS HANI DISTRICT MUNICIPALITY 5

7. 50kg cement No. 20

8 Delivery (Intsika Yethu

Local Municipality,

Technical Services

Department as stated in the

Bid Document)

No.

TOTAL PRICE (EXCL. VAT)

VAT (14%)

TOTAL AMOUNT

SPECIAL CONDITIONS

Period required for the delivery is within Seven (7) days after the receipt of a formal order from

the Municipality.

1. Sample of the paving block will be required from the successful bidder

on the stipulated date by the client.

2. An accredited certificate

(SABS/SANAS)

3. A certificate of the laboratory indicating that the laboratory is indeed

accredited.

4. All delivery costs and off-loading costs must be included in the bid

price, for delivery at the prescribed destination.

5. Preference will be given to Previously disadvantaged person who

reside within the Chris Hani District

2. INFORMATION

The CHDM will forward to the contracted Service Provider(s) any information or

documentation that it deemed essential or requested by the Service Provider(s) that

would add value to the Assignment.

CHRIS HANI DISTRICT MUNICIPALITY 6

Service Provider(s) has/have an equal responsibility to utilize their expertise and

networking to solicit relevant information / data that is crucial for the Project.

However, the Service Provider, must make their own arrangements to collect any

other data and information that is required to successfully implement and complete

the project as no claim for additional costs will be entertained.

Necessary precautions are in place to avoid incurring fruitless and unnecessary

expenses.

3. EXPECTED DELIVERABLES

The following documents and items will be expected at the time frames as

listed:

Over and above these, it is expected that the Supplier shall comply with all

duties and responsibilities as prescribed in the tender document and in

accordance with the standard CIDB best practice guidelines and policies.

For any queries please contact Nonelela Gobeni @ 045 807 4800