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BHARAT PETROLEUM CORPORATION LIMITED

KOCHI REFINERY

AMBALAMUGAL, ERNAKULAM – 682 302 (INDIA)

TENDER NO: J13/09177

TENDER DOCUMENT FOR

Supply and Installation of Electrics for

Electrical Distribution System Revamp Phase-III

PART 1

PREQUALIFICAT ION CUM TECHNO COMMERCIAL BID

CONSULTANTS

FACT ENGINEERING AND DESIGN ORGANISATION

UDYOGAMANDAL, 683 501 KERALA

J13/09177

INDEX

Sr. No.

Item Description

No. of pages

1 Issue Letter of Bidding Document 01 2 Tender Notice and Annexure-I to Tender

Notice 03

3 Checklist for Submission of Bid 06 4 Instruction to Bidders 18 5 Pre Qualification Criteria 04 6 General Conditions of Contract 58 7 Special Conditions of Contract 25

8, 9 Technical documents comprising of Schedule of Items of Work, Scope of work, Technical specifications, drawings, cable schedules

3 pages (contents list) + 130 pages (Schedule of Items, FORM A, FORM

SP-4, FORM SP-5, specifications) + 53 sheets of drawings

/cable schedule separately attached

10 Quality Assurance Plan 11 11 Safety Practices 34 12 Annexure (Annexure A, B, C, D, E, F, G, H, I,

J, K) 16

LIST OF ANNEXURES

Sl. No. Item Description No. of pages Annexure - A Undertaking by the Bidder 01 Annexure – B Format for Exemptions and Deviations 01 Annexure - C Concurrent Commitments 01 Annexure - D Details of Proposed Equipment, Tools And

Tackles 01

Annexure - E Details of Proposed Organisation 01 Annexure - F Information about Bidder 01 Annexure - G Proforma for Bidder’s Pre-Bid Queries /

Clarification 01

Annexure - H Compliance to Bid Requirement 01 Annexure - I Schedule of Labour Rates 01 Annexure - J Details of Past Experience for Last 7 Years 01 Annexure - K Integrity Pact 05

ELECTRICAL DISTRIBUTION BPCL (Kochi Refinery) SYSTEM REVAMP- PHASE III Tender No: J13/09177 Dated : 20.01.2010

Supply and Installation of Electrics for Electrical Distribution System Revamp Phase-III

J13/09177

ISSUE LETTER OF BIDDING DOCUMENT

NAME OF THE WORK : SUPPLY AND INSTALLATION OF ELECTRICS FOR ELEECTRICAL DISTRIBUTION SYSTEM REVAMP PHASE -III TENDER NO : J13/09177 One set of Bidding Document along with drawings comprising following Parts is issued to: Name & complete address of Bidder : 1. PART- I : Prequalification cum Techno-commercial Bid 2. PART- II : Price Bid (2 copies) The Bidding document is not transferable in any other name. Senior Manager (P&CS) Dept, (Contract Services), BPCL Kochi Refinery,

Ambalamugal

ELECTRICAL DISTRIBUTION

BPCL (Kochi Refinery) SYSTEM REVAMP- PHASE III Tender No: J13/09177 Dated : 20.01.2010


J13/09177

Annexure- I to Tender Notice

ACKNOWLEGEMENT CUM CONSENT LETTER

Fax No. : 91-484- 2720803 To Senior Manager (P&CS) Dept, (Contract Services), BPCL Kochi Refinery, PB No: 2, Ambalamugal, Kochi, Kerala, India, Pin - 682302.

Attn: Mr. S.R. Visweswaran

NAME OF THE WORK : Supply and Installation of Electrics For Electrical Distribution System Revamp Phase-III

TENDER NO. : J13/09177 Dear Sir , We acknowledge receipt of your Notice Inviting Tender, which was received on ……………………….. and understand that the documents received remain the property of M/S. BPCL( KOCHI REFINERY), AMBALAMUGAL, INDIA. We indicate below our intentions with respect to the Notice Inviting Tender. (A) We intend to bid as requested and furnish the following details: QUOTING OFFICE : (i) POSTAL ADDRESS (ii) TELEPHONE NUMBER: (iii) TELEFAX NUMBER (iv) CONTACT PERSON




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(B) We are unable to bid for the reasons given below and hereby return the Bidding Document. AGENCY'S NAME ; SIGNATURE : NAME : DESIGNATION : DATE :




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3.0 CHECKLIST FOR SUBMISSION OF BID




J13/09177

NAME OF THE WORK: Supply and Installation of Electrics for Electrical Distribution System Revamp Phase-III TENDER NO. : J13/09177

CHECKLIST FOR SUBMISSION OF BID

Bidder is required to fill this checklist. Bidder shall ensure that all details/documents called for in

the tender document have been furnished.

Please Tick ( ) the box and ensure compliance : 1.0 (a) EMD of requisite amount is submitted in the form of DD / BG from any Nationalised /

Scheduled Bank as mentioned in the NIT/ ITB, in separate sealed envelope marked

“ Earnest Money Deposit”.

Submitted in the EMD Value: Rs……………

Form DD / BG

(a)DD No. __________________ Dated ____________ Drawn on ____________ (b) BG No. __________________ Dated ____________ Valid up to ____________

If EMD is submitted in the form of BG, its validity is 6(Six) months from the date of

opening of the tender as per Appendix- B of GCC.

Yes

(b) In case of tender document down loaded from web site, DD towards tender fee as specified in NIT is enclosed. Yes DD No: ______________Dated:_______________________ Drawn On:___________

2.0 Validity of offer is 4 (Four) Months from the Bid due date or extended due date.

Yes




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3.0 Successful Completion Certificate issued by client for Supply and Installation of

Electrics in which the executed work meets the requirement of Pre-qualification criteria.

Submitted 4.0 Details of Past Experience as per proposal enclosed as Annexure to Part - I (FORM-J) i) Copy of work order for major Yes

Jobs submitted

ii) Copies of completion certificates for Yes

Major jobs submitted

5.0 Annual Turnover Details

Audited balance Sheets including Profit and Loss account Statement for the last 3

(Three) financial years:

Submitted Submitted for the years: 1. 2006 – 2007:

2. 2007 – 2008:

3. 2008 – 2009:

6.0 Income Tax PAN details Attested Copy of PAN details

Submitted 7.0 Fresh Solvency Certificate from your Bankers (Date of issue of this certificate should

not be earlier than one year from the date of opening of Techno-commercial part)

Submitted Certificate dated: -----------------------------------------

Name of Bank : -----------------------------------------

8.0 Details of Present Commitments as per Proposal enclosed as Annexure to Part I

(FORM-C)

Submitted




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9.0 List of Equipment proposes to be deployed for the work as per proposal enclosed as

Annexure to Part I (FORM-D)

Submitted Ref. : ------------------------------------------------ 10.0 Proposed Site Organization as per proposal enclosed as Annexure to Part I (FORM -E)

i) Submitted Ref. : ---------------------------------------------- ii) Qualification and Experience of Resident Engineer / Site-in-charge and other

key personnel have been mentioned in the Site Organization chart.

Yes Ref. : ----------------------------------------------

iii) Number of key Personnel under different heads has been mentioned in the

Site Organization chart.

Yes Ref. : ----------------------------------------------

iii) Site Organization chart includes qualified and experienced Quality Control

Engineer, Planning Engineer and Safety Officer.

Yes Ref. : ---------------------------------------------- 11.0 Power of Attorney in favour of person who has signed the offer in stamp paper of

Rs.100/- value.

Submitted 12.0 Attested Copy of Partnership Deed in case of partnership firm, Article of Association

in case of limited company by a notary public is

Submitted




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13.0 An Overall Schedule in the form of Bar Chart, clearly indicating all -important

milestones of the construction activities.

Submitted Ref. : ------------------------------------------------ 14.0 A Tentative Quality assurance Plan, in line with FEDO Standard attached in

the tender document.

Submitted 15.0 Bid Compliance / Exception and Deviation Statement as per proposal enclosed as

Annexure to Part I (FORM- H).

Submitted without Deviation Submitted with Deviation

16.0 All the Documents are submitted in requisite number of copies as mentioned in the

tender/bidding document.

Yes No. of copies submitted : -------------------------- 17.0 Original Tender Document and drawings along with blank ( un-priced) copy of

Price Bid/ Schedule of Item of work and addendum, corrigendum if any

Submitted 18.0 Schedule of labour rates with rates duly filled in as per proposal enclosed as

Annexure to Part I (FORM-I)

Submitted




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19.0 Confirm that you have not been banned or de -listed by any Government or Quasi Government agencies or PSUs.

Confirmed

If you have been banned or de-listed by any Government or Quasi Government agencies or PSUs, then this fact must be clearly stated. If this declaration is not furnished, your bid shall be treated non-responsive and liable for rejection.

20.0 All Pages of tender document are stamped and signed by the authorized signatory

of the Tenderer.

Yes

21.0 Copy of Electrical Contractor’s License from Kerala State Electrical Licensing

Board .

Yes

22.0 Integrity Pact, duly signed by the same signatory who is authorized to sign the bid

documents (Annexure -K).

Yes

SIGNATURE OF BIDDER : __________________________________ NAME OF BIDDER : __________________________________

Supply and Installation of Electrics for Electrical Distribution System Revamp –Phase III

BPCL (KOCHI REFINERY)

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4.0 INSTRUCTIONS TO BIDDERS

(ITB)



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INDEX

INSTRUCTIONS TO BIDDERS

1. GENERAL 2. PROJECT SYNOPSIS 3. COST OF BIDDING 4. SITE LOCATION / SITE VISIT 5. TENDER DOCUMENTS

6. OWNER’S CONSULTANT 7. AMENDMENT TO TENDER DOCUMENTS 8. LANGUAGE OF BIDS 9. SUBMISSION OF TENDER 10. BID PRICES 11. CURRENCIES OF BID 12. EARNEST MONEY DEPOSIT (EMD) 13. PERIOD OF VALIDITY OF BIDS 14. PRE-BID MEETING 15. FORMAT AND SIGNING OF BID 16. DEADLINE FOR SUBMISSION OF BIDS 17. CORRECTIONS AND ERASURES 18. LATE / INCOMPLETE BIDS 19. MODIFICATIONS AND WITHDRAWAL OF BIDS 20. TRANSFER OF BIDDING DOCUMENTS / BIDS 21. WRONG INFORMATION 22. BID OPENING BY OWNER



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23. TIME SCHEDULE

24. CLARIFICATION OF BIDS

25. TECHNO-COMMERCIAL EXAMINATION OF BIDS

26. BID EVALUATION CRITERIA 27. OPENING OF PRICE BIDS 28. PRELIMINARY EXAMINATION OF PRICE BIDS 29. CONTACTING OWNER / CONSULTANT 30. OWNER'S RIGHT TO ACCEPT / REJECT ANY OR ALL BIDS 31. NOTIFICATION OF AWARD 32. CONTRACT AGREEMENT 33. NEGOTIATIONS AND AWARD OF WORK 34. SIGNING OF CONTRACT 35. NEFT PAYMENT 36. SALES TAX ON WORKS CONTRACT 37. ESI/EPF SCHEME 38. CORRESPONDENCE



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INSTRUCTIONS TO BIDDERS

1.0 GENERAL

The Instructions to Bidders have been detailed out in order to facilitate the Bidders to submit their Bids considering various aspects spelt out in the subsequent paras. Instructions are in addition to the General Instructions to Bidders given in Section - III of General Conditions of Contract (GCC) and these instructions will take precedence over the instructions contained in Section - III of General Conditions of Contract to the extent of any contradiction.

2.0 PROJECT SYNOPSIS 2.1.1 Bharat Petroleum Corporation Limited (Kochi Refinery), BPCL (KR) (herein after referred to as OWNER), a Govt. of India Undertaking is on the work to revamp the existing Electrical Distribution system of its Refinery. Electrical Distribution System Revamp – Phase III is basically a revamping project, for streamlining the Distribution System and constituting mainly the replacement of certain obsolete distribution system components in the Electrical System of BPCL Kochi Refinery. 2.1.2 The scope of work of this tender covers supply, transportation of items from purchaser’s store to site, storage, transportation and handling at site, safe custody, erection, testing, commissioning , preparation and submission of documents and handing over the installation as per specifications, data sheets, schedule of items of work, drawings etc. The scope of work of the contractor also includes obtaining statutory approval for the installations. 2.1.3 The electrics includes, but not limited to the following

Streamlining of Distribution System in various substations namely CDU-1 Process Substation, ACTP Substation, ARU Substation, PRU Substation, PIBU Substation and LPG Bottling plant MCC Room of BPCL Kochi Refinery and the work involves

Installation, testing and commissioning of HV and MV switch boards. Supply, Installation, Testing and Commissioning of 415V, 3phase Bus trunking system HV and MV cabling Earthing and lightning protection Lighting including supply and installation of lighting fixtures,. Supply and installation of GRP cable trays and steel structural supports Miscellaneous civil works Supply, Installation and Commissioning of safety items Supply and installation of miscellaneous items Providing service personnel Preparation of detailed drawings and documents as required Vendor drawing approvals for supply items Preparation of "As Built” drawings Site test reports Obtaining statutory approval for all the Electrical installation

The work shall be executed as per the attached specifications, drawings, codes and standards.



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3.0 COST OF BIDDING

The bidder shall bear all costs associated with the collection of tender documents, preparation and delivery of the bid, participating in discussions etc., including costs and expenses related to visits to the site(s). BPCL (KR) / FEDO will in no case be responsible or liable for such costs and expenses regardless of the outcome of the bidding process.

4.0 SITE LOCATION / SITE VISIT 4.1 The work is at various substations and MCC rooms within the BPCL Kochi Refinery plant which

is 12 km away from Ernakulam (Cochin) city in Kerala State. The Refinery is in operation and the works are to be carried out with utmost care and safety and without affecting the Refinery operation as per the instructions of Engineer-In-Charge.

4.2 The bidder is advised to visit and examine the work site and its surroundings and obtain for himself on his own responsibility all information that may be necessary for preparing the bid and entering into the Contract. The cost of visiting the site(s) shall be at bidder’s own expenses. Any consequences of non-acquaintance of site conditions / lack of obtaining clarifications on tender conditions / information as required for quoting etc., shall be the total responsibility of the bidders only.

5.0 TENDER DOCUMENTS

5.1 One complete set of tender documents (consisting of 1 copy of Part - I and 2 copies of Part-II) including drawings will be issued to bidder.

5.2 The bidder is expected to examine the Tender documents, including all instructions, forms, terms, specifications and drawings. Failure to furnish the information required by the tender document or submission of a bid not substantially responsive to the Tender documents in every respect will be liable for rejection of the Bid.

5.3 Bidders are requested to acknowledge receipt of the enquiry documents immediately to the authority inviting tenders indicating whether they would participate in the bid through Acknowledgement cum Consent letter (Annexure 1 to Tender Notice).

6.0 OWNER’S CONSULTANT

6.1 FEDO is the Project Management Consultant of the OWNER involved in the bidding process and will be performi ng various actions in and in relation to the bidding process and in the evaluation of bids and for operations of the subject contract / work after award of work for and on behalf of the Owner. FEDO/ CONSULTANT as referred to in these Instructions to Bidders or other part of the Tender documents, however has no right or obligations vis-à-vis the Contractor and any operations involved in the bidding process, including the evaluation of bids, will be conducted by the OWNER through the agency of FEDO.

7.0 AMENDMENT TO TENDER DOCUMENTS

7.1 At any time prior to the deadline for submission of bids as well as up to price bid opening, the OWNER / CONSULTANT may, for any reason whether at its own initiative or in response to a clarification requested by prospective bidders, modify the Tender document by amendment in the form of addendum.

7.2 The amendment shall be part of the Tender documents, and will be notified in writing or by fax to all prospective bidders who have been issued the Tender documents, and shall be binding on



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them. The bidders will be required to acknowledge receipt of any such amendment to the tender documents. In case of Vendors who have down loaded the tender document from the official web site of BPCL (KR), it shall be the responsibility of the Bidder to look for any addendum/corrigendum in BPCL (KR) web site and to take into consideration of the same while submitting the bid.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing their bids, OWNER / CONSULTANT, at its discretion, may extend the deadline for the submission of bids.

7.4 Such amendment if it relates to deletion of any clause earlier included in the Tender document has only the effect of deleting such clause from the Tender document. In such cases it would be understood that, the Tender document is without such deleted clause abinitio and has no relation to any other clause in the Tender document unless otherwise specified.

7.5 In case Addendum is issued during the bidding period, bidder shall consider its impact in his bid. In case Addendum is issued subsequent to receipts of bids, bidder shall follow the instructions issued along with Addendum with regard to submission of impact on quoted price / revised price, if any.

8.0 LANGUAGE OF BID

The Bid prepared by the bidder, all correspondence and documents relating to the bid exchanged by the bidder and the OWNER / CONSULTANT shall be written in English language only. Any printed literature furnished by the bidder may be written in another language provided that this literature is accompanied by an authenticated English translation in which case for purpose of interpretation of the Bid, the English translation shall govern.

9.0 SUBMISSION OF TENDER 9.1 Bidders shall prepare the proposal in strict accordance with the requirements set forth in

TENDER ENQUIRY. 9.2 Bidders shall prepare and submit following two separate sealed envelopes. Each envelope shall

be clearly marked with Tender Number, Job Name & Tender due date & Part title and as applicable.

A. Part I- “Qualification Documents”, Technical & un-priced commercial bids –

Original and EMD. Part-I (UN-PRICED) shall be submitted in two sections as below:

Section-1 – Pre-qualification Tender This section shall consist of the following documents without fail: i) Details of work carried out by the Bidders to meet the pre-qualification criteria as

specified in the Tender Notice. Bidder shall attach “Certificate of Completion”, issued by the Clients, Work Orders and other documents required to prove pre-qualification criteria specified in the Tender Notice, for as many jobs as possible, without fail. The completion certificate must include the following details:

a) Order No. and value b) Scope of work (as required in Pre-qualification criteria)



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c) Period of completion, contractual date of commencement of work, contractual completion date.

d) Actual date of completion of work. e) Final value of contract on completion.

ii) Audited profit & loss account and balance sheet of the Bidder for the preceding

three years duly certified by a Charted Accountant in practice.

Original/Notary attested copies of the above documents (i & ii) shall be submitted along with the tender.

iii) Complete set of Tender Document as sold including Addendum, if any, duly filled in

and signed by the Bidder as prescribed in different clauses of the Tender Document.

iv) Power of Attorney or a copy thereof duly attested by a Notary, in case an

authorized representative of Bidder has signed the Tender. v) Sales Tax Clearance Certificate obtained by Bidder, in original or attested true

copies. vi) Permanent Account Number (PAN) details of the Bidder. vii) Information regarding Bidder, details of concurrent commitments, details of

construction plant and equipment available with the Bidder, Organisation chart of the Bidder giving details of field management at the work site which the Bidder proposes to have for this work including bio-data of key personnel etc.

viii) Earnest Money Deposit required as per Tender Notice either in the form of Crossed

Demand Draft payable at Kochi or Non-revocable Bank Guarantee in favour of Bharat Petroleum Corporation Limited in the proforma attached in separate cover marked “EARNEST MONEY DEPOSIT”

ix) DD towards tender fee for a value as specified in the Tender Notice in case of

downloading the tender document from web site. x) Latest and valid Solvency Certificate from a Nationalized/Scheduled Bank indicating

amount to which the bidder is solvent to prove the financial capability to carry out the work tendered for. Issue date of the certificate should not be earlier than 1 year from deadline for submission of Bid.

xi) Detailed programme of work in PERT or BAR CHART form. xii) Copy of Electrical Contractors License from Kerala State Electrical Licensing Board Section-2 – Technical & Commercial Tender This section shall consist of the following:

i. Complete technical details and description of the work covered by the Tender as

proposed to be undertaken by the Bidder.



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ii. Schedule of deviations for Technical in the prescribed format in the original Tender Document clearly listing out the exceptions and deviations, if any, with regard to the specifications of individual equipment/materials/items of work forming part of the total system with reference to the relevant document in the Tender Document quoting the Document No., Page No. and Clause No.

iii. All information/documents as called for in the tender document with regard to technical particulars of individual equipment proposed to be supplied and erected by the Bidder.

iv. Schedule of deviations for commercial in the prescribed format (attached) clearly

listing out the deviations desired by the Bidder to the General Conditions of Contract, Special Conditions of Contract, Addendum, if any, or any other document of Un-priced Bid in the Tender Document.

B. Part II- “Priced Bid” - Original

Part –II tender shall contain the Schedule of Prices (in the prescribed Format included in the tender document), duly filled in and signed by the Bidder with the Annexures (Two Copies)

i) Annexure -1, FORM A (Service Tax) duly filled in, signed and stamped

ii) Annexure -2, FORM SP-4 (Input Tax Credit under VAT Act) duly filled in, signed and stamped iii) Annexure -3, FORM SP-5 (Cenvatable Duty) duly filled in, signed and stamped

There shall not be any overwriting in Price Part of the Bid.

It is to be noted that the sealed envelope containing this part shall contain only PRICES and no conditions (ie. Deviation / assumpt ions / clarifications / comments / any other request) whatsoever. Any condition given in this part shall not be taken into account and if insisted by the bidder shall render the tender liable for rejection.

Original documents shall be stamped as “Original”

9.3 Both the envelopes shall be put inside a third common envelope and sealed and this envelope

shall be clearly marked with the Tender Number, Bid due date & time.

9.4 Your quoted rates shall be inclusive of all currently applicable taxes and duties. However, Service Tax, if applicable, shall be quoted separately. The tenderer shall clearly indicate their Service Tax Registration number and Service Tax category in the bid. The Service Tax shall be paid to the Contractor only if a proper invoice addressed to BPCL-Kochi Refinery is given with details such as Contractor's Name & Address, Service Tax Registration Number, Description, and Category, indicating the value of Service and Service Tax amount separately. The bidder has to enclose the copy of the Service Tax registration certificate issued by the concerned authorities to ensure to which category the bidder is registered.

You are requested to stamp and sign the offer on all pages of this tender document. Kindly ensure to state name and designation of the authority signing the offer.

9.5 Bid Address & submission of bid: The above two envelopes containing Part-I & II of the

bids separately complete in all respects shall be placed in a single large sealed envelope superscribed with “QUOTATION FOR BPCL – KR REFERENCE NO:_______, DUE DATE:_______, Time:__________” and addressed to



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SENIOR MANAGER (P&CS) BHARAT PETROLEUM CORPORATION LTD KOCHI REFINERY, AMBALAMUGAL, KOCHI – 682 302 INDIA.

and shall be deposited in the Tender Box provided at the Te nder Hall, on or before the due date and time. Alternatively if the bids are forwarded in person, or by courier or post, the same shall reach the office of the SM (P&CS) before the due date and time.

It is solely the Bidder’s responsibility to ensure that bid reaches the above mentioned authority on or before the due date and time mentioned in the tender.Late quotations shall be rejected and will be returned unopened or lie at the sole discretion of BPCL (KR).

9.6 The bid requirements are explicitly stated in the Tender Document. Bidder is required to study these requirements in detail and make a proposal in an outline as defined above completely meeting these requirements. The offer must be complete in all respects leaving no scope for ambiguity.

9.7 Checklist for submission of offer attached with the tender document shall be duly filled in and

signed on each page and a copy of this checklist should be attached with Techno -Commercial Part for evaluation purpose.

9.8 Bidders are advised to submit quotation strictly based on the Special conditions of Contract, General Conditions of Contract and other schedules contained in this tender document and not stipulate any deviations. All attachments to this tender document as applicable will become part of any resulting contract. Any exception/ deviations the bidder may propose shall accompany the quotation. BPCL (KR) reserves the right to evaluate quotations containing deviations after taking into account impact of such variations in quoted price.

9.9 Tender submitted must be in the form issued with Tender documents. All documents such as

Instructions to Bidders, General Conditions of Contract, Special Conditions of Contract and related Schedules attached shall be signed and resubmitted along with a statement of any deviation that the Bidder may propose. But Bidder shall not submit any other documents by way of his standard conditions of Tender. Tenders submitted in a manner d i f ferent f rom the above are l ikely to be rejected.

9.10 Timely delivery of tenders at BPCL (KR) shall be the responsibility of Bidders and BPCL (KR)

shall not be obliged to receive/accept for consideration such tenders which are received after the prescribed closing date and time.

9.11 No pages of the tender document issued by BPCL (KR)/FEDO shall be removed or altered and

the whole set of Tender Document as issued must be submitted duly filled in and signed by the Bidder. Failure to comply with this requirement may result in summary rejection of the tender. The Bidder shall sign on all pages of the Tender.

9.12 Completeness of Scope of Work: Tenders shall be for the complete scope of work as described

in the Tender Document, without any exclusion. Only those tenders who meet this requirement will be considered for award of the contract.



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9.13 The Bidder is responsible for properly estimating the difficulty and cost of the work. The Bidder may request and obtain from all concerned sources/authorities the clarification of items that require additional definition prior to submitting the proposal. Questions on clarifications required from BPCL (KR)/FEDO shall be submitted in writing.

9.14 Amendments to the tender documents may be issued by BPCL (KR)/FEDO in writing, by E-mail

or Fax, prior to the date of submission of tenders for the purpose of clarification and/ or reflecting modifications in the requirements in the tender, which shall be complied with by the Bidder.

9.15 Prices shall be quoted both in figures and words. All prices shall be quoted in unit rate basis (In

Indian rupees only), except for lump-sum prices that are specifically sought. 9.16 BPCL (KR)/FEDO shall proceed with evaluation of the Pre-qualification tenders and /or

Technical & Commercial tenders based on documents as received with each tender and shall not be obliged to call for any missing documents. Bidders are requested, in their own interest, to ensure that their tenders are complete in all respects containing all requested documents and those who do not comply with this requirement would be doing so at their risk.

10.0 BID PRICES 10.1 Unless stated otherwise in the Tender documents, the Contract shall be for the whole works

based on the schedule of rates submitted by the Bidder. 10.2 All taxes except Service Tax and duties, special duty if any chargeable on the materials to be

procured and used by the Contractor under this contract shall be included in quoted prices. 10.3 Prices quoted by the bidder, shall remain firm and fixed and valid until completion of the

contract performance and will not be subject to variation on any account. 10.4 The price bid shall be submitted exactly as per the Schedule of Rates. 10.5 Sales Tax Registration certificate issued by the Sales Tax/ Commercial Tax officer of the State

(Kerala State) where the work is to be carried out, in favour of the Bidder shall be submitted to the Owner/ Engineer-in- Charge. The certificate shall either state that the Bidder has paid or made satisfactory provision for payment of existing liability or that he has no liability to pay Sales Tax. The above Sales Tax Registartion Certificate shall be produced by the contractor to Engineer -in- Charge before starting the job.

11.0 CURRENCIES OF BID

Bidders shall quote prices only in Indian Rupees (INR).

12.0 EARNEST MONEY DEPOSIT(EMD)

12.1 PART- I of Bid document shall be accompanied by an Earnest Money Deposit for a value as specified in the Tender Notice (NIT). The EMD Shall be either by a crossed DD or Bank Guarantee of Nationalised / Scheduled Bank drawn in favour of Bharat Petroleum Corporation Limited Kochi Refinery), Ambalamugal, Kochi. The Bank Guarantee so furnished shall be in the pro-forma prescribed by OWNER and shall be valid for a period of Six months from the date of opening of the tender. The value of Stamp Paper for Bank Guarantee shall be minimum Rs.100 /-(Rupees One



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Hundred only). Quotations not accompanied by EMD will be rejected. EMD shall be submitted in a separate envelope marked EARNEST MONEY DEPOSIT, with Part-I of the Bid. Bank guarantee shall be revalidated for extended period as required by BPCL (KR)/FEDO in writing.

However EMD is not applicable to the contractors registered with BPCL. A copy of the contractor registration letter shall be submitted along-with the un-priced bid of the tender if EMD is not submitted. Small Scale Units registered with National Small Scale Industries for similar works are also exempted from payment of EMD. Small Scale Units registered with National Small Scale Industries should enclose a photocopy of their registration certificate with their Bid to make their Bid eligible for consideration. The registration certificate should remain valid during the period of the Contract that may be entered into with the successful Bidder. Such Bidders should ensure validity of the registration certificate for this purpose. Registration Certificate should clearly indicate the similar works failing which the Bid shall not be considered eligible for exemption from furnishing the EMD. In such an event, Bidder must submit requisite EMD along with the Bid.

12.2 EMD of unsuccessful bidders will be discharged or returned, as promptly as possible upon award of contract to the successful bidder. The successful bidder’s EMD will be discharged or returned upon the bidder executing the Contract, and furnishing Bank Guarantee towards Security Deposit (SD).

12.3 The EMD may be forfeited

(a) If a bidder withdraws his bid during the period of bid validity specified in the ITB.

(b) In case of successful bidder, if the bidder fails, within the specified period:

(I) To sign the Contract or

(II) To furnish the Security Deposit. 12.4 All other terms and conditions of EMD shall be as given in Clause 6: EARNEST MONEY of

General Conditions of Contract. 13.0 PERIOD OF VALIDITY OF BIDS 13.1 Bids shall remain valid for the acceptance of BPCL (KR)/FEDO for a minimum period of Four

Months from the deadline for bid submission, during which period Bidder shall not revoke or cancel his tender or vary the prices or any terms and conditions of his tender already submitted. BPCL (KR)/ FEDO may reject a bid valid for a shorter period as non-responsive.

13.2 Not withstanding the above, the BPCL (KR)/FEDO may solicit the bidder’s consent to an

extension of the period of validity. The request and responses thereto shall be made in writing (by fax). If the bidder agrees to the extension request, the Validity of Bank Guarantee towards EMD shall also be suitably extended. A bidder granting the request shall not be permitted to modify its bid.

14.0 PRE- BID MEETING



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14.1 The Bidder or his authorized representative(s) (limited to 2 persons only) shall be advised to attend a pre-bid meeting/conference if required after site visit on the time & date as specified in the Tender Notice that will be convened at: SM (P&CS) Dept, (Contract Services) Post Bag No.2 BPCL Kochi Refinery, Ambalamugal Kochi. 682 302 Phone No: 0484 2821629/03 The purpose of the meeting is to clarify issues and to answer questions on any matter relevant to this tender that may be raised at that stage.

14.2 A Bidder requiring any clarification of the Bidding Documents may notify the Owner in writing or

by Email / Fax at the address mentioned in Tender Notice. The Bidder is requested to submit questions (if any), in writing or by Email / Fax to reach the Owner not later than one week before the meeting.

14.3 Record notes of discussions including copies of the question raised and response given will be

furnished to all the agencies. These record notes shall be only clarificatory in nature and shall not modify the Bidding Document. Any modification to the Bidding Document, which may become necessary as a result of pre-bid conference, shall be made available to the Bidders through the issuance of an Addendum (and not through the minutes of the pre-bid conference).

15.0 FORMAT AND SIGNING OF BID 15.1 The original Bid form together with the Appendix and accompanying documents, clearly marked

“Original” must be received by BPCL (KR) by the date, time and place specified. 15.2 The original bid shall be typed or written in indelible ink and shall be signed by the bidder or a

person or persons duly authorised to sign on behalf of the bidder. Such authorisation shall be indicated by written power of attorney accompanying the bid. The bid shall be initialled by the person or persons signing the bid on all pages at lower right hand corner. The name and position held by each person signing must be typed or printed below the Signature with date.

16.0 DEADLINE FOR SUBMISSION OF BIDS

The Original Bid, together with required copies must be submitted at the time and place specified in the Notice Inviting Tender. The Owner may at his discretion, extend the deadline for submission of bids by so notifying the Bidder in writing.

17.0 CORRECTIONS AND ERASURES

All corrections and alterations in the entries of tender papers shall be signed in full by the Bidder with date. No erasures or over writing are permissible. If any discrepancies are found between the values given in words and figures of the rates quoted, the following procedure shall be followed:

a). When there is a difference between the values of rate quoted in figures and words, the

value which corresponds to the amount worked out by the Bidder shall be taken as correct.



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b). When the values of rate quoted by the Bidder in figures and words tally, but the amount

is incorrect, the rate quoted by the Bidder shall be taken as correct. c). When it is not possible to ascertain the correct rate as prescribed above, the rates in

words shall be deemed correct.

18.0 LATE / INCOMPLETE BIDS Any bid received by the Owner after the deadline for submission of bids (due to any reason

whatsoever) will not be considered for opening. Also incomplete bids may not be considered for evaluation.

19.0 MODIFICATION AND WITHDRAWAL OF BIDS 19.1 The bidder may modify or withdraw its bid after bid’s submission, provided that written notice

of the modification or withdrawal is received by BPCL (KR)/ FEDO prior to the deadline prescribed for submission of bids.

19.2 The bidder’s modi fication or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of procedures for submission of bids. A withdrawal notice may also be sent by fax but must be followed by a signed confirmed copy.

19.3 No bid may be withdrawn in the interval between the deadline for submission of bids and

expiration of the period of bid validity specified by the bidder on the bid form. 20.0 TRANSFER OF BIDDING DOCUMENTS / BIDS

Bidder shall submit only one bid in his own name. A bidder, who submit or participate in more than one bid, will be disqualified. Transfer of Bidding Documents "Purchased by / issued to" one Bidder to another Bidder is not permissible. Similarly, transfer of Bid submitted by one Bidder to another is not permissible.

21.0 WRONG INFORMATION

If the Bidder deliberately gives wrong information in his Bid to create circumstances for the acceptance of his Bid, Owner reserves the right to reject such Bids without any reference to the Bidder. Contractor shall confirm that he/she has not been banned or de -listed by any Government or Quasi Government agencies or PSUs. If the contractor has been banned or de -listed by any Government or Quasi Government agencies or PSUs, then this fact must be clearly stated. If this declaration is not furnished, bid shall be treated non-responsive and liable for rejection.

22.0 BID OPENING BY OWNER

22.1 BPCL (KR)/FEDO will open Part-I (un-priced) Bids at 14.30 Hrs on the Bid due date as

specified in Tender Notice or the extended due date in the presence of Bidder’s representative(s) duly authorized by a person competent and having the Power of Attorney to



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bind the Bidder. The Bidder’s representative who choose to attend and are present shall sign a register evidencing their attendance.

22.2 The Bidder’s names, modifications and bid withdrawals, and the presence or absence of the

EMD and such other details as the OWNER/CONSULTANT at its discretion, may consider appropriate, will be announced and recorded at the opening.

23.0 TIME SCHEDULE 23.1 Time is the essence of this contract and the entire work as per this contract shall be completed

within 7 (seven) months from the date of Purchase Order. The time period of completion includes the time required for mobilization, completing all the scope of work to the full satisfaction of FEDO / BPCL (KR) as mentioned elsewhere under the scope of Mechanical completion.

24.0 CLARIFICATIONS ON BIDS 24.1 If the Bidder is in doubt as to the true meaning of any part of the tender document he shall

notify OWNER/CONSULTANT immediately from the date of issue of the tender document in the form of a detailed questionnaire clearly listing out the document, page and clause required. OWNER/CONSULTANT shall endeavour to furnish replies there to as early as possible. No claim shall be entertained subsequently on the grounds of insufficient knowledge at the time of submission of tender.

24.2 To assist in examination, evaluation and comparison of bids, the OWNER / CONSULTANT

may, at its discretion, ask the bidder for clarification of its bids. All responses to request for clarification shall be in writing, and no change in the price or substance of the bid shall be permitted to the bidder after opening of the techno- commercial bid (Part-I) unless specifically sought by OWNER / CONSULTANT.

25.0 TECHNO-COMMERCIAL EXAMINATION OF BIDS

25.1 The OWNER / CONSULTANT will examine the bids to determine whether they are complete, whether required EMD have been furnished, whether the documents have been properly signed, and whether the bids are generally in order.

25.2 The bids without the requisite EMD and/or not in the prescribed pro-forma will not be considered and bids of such bidders shall be rejected. 25.3 The OWNER / CONSULTANT will determi ne to its satisfaction whether the bidder selected as having submitted responsive bid is qualified to perform satisfactorily the Contract. 25.4 The determination will take into consideration the bidder’s financial and technical capabilities,

as well as such other qualifications as the OWNER/ CONSULTANT deems necessary and appropriate.

26.0 BID EVALUATION CRITERIA

26.1 Prior to detailed bid evaluation, the OWNER / CONSULTANT will determine the substantial responsiveness of each bid to the Tender Document. A substantial responsive bid is one, which confirms to the terms, conditions and specification of Tender Document without material deviations. A material deviation is one which affects in any substantial way the



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scope, quality or performance of works, or which limits in any substantial way, inconsistent with the Tender document, the OWNER’s rights or the Bidder’s obligations under the contract, and the rectification of which deviation or reservation would affect unfairly the competitive position of other Bidders presenting substantially responsive bids. Further examination of only such bids shall be taken up and techno-commercial clarifications, if considered necessary, shall be sought from such Bidders to determine techno-commercial accept ability of bids.

26.2 The provisions of the following clauses of Tender Document must be adhered to, failing which

the bids shall be considered non-responsive and shall be rejected.

i) Earnest Money Deposit (EMD) ii) Bid Validity iii) Time Schedule iv) Security Deposit v) Suspension of work vi) Schedule of Rates vii) Scope of work viii) Defect Liability Period ix) Termination of Contract x) Compensation for delay xi) Scope of work / supply xii) Arbitration. xiii) Proforma of All Bank Guarantees

26.3 Bids confirming to technical specifications / requirements as mentioned in the Tender Document shall only be considered for further evaluation. 26.4 Complete Scope of work / supplies:

The complete scope of work / supplies has been defined in the Tender Document. Only those Bidders who take complete responsibility for the work and who bid for complete scope of work as contained in the Tender Document shall be considered for further evaluation.

26.5 Exceptions & Deviations other than one listed in 25.2 above shall be given only in the Pro-

forma given in the tender Document 26.6 Substantially responsive will be short-listed by OWNER / CONSULTANT for opening of the

price part of their bids. Date, time and venue for opening of price bids will be informed to all short listed bidders subsequently.

26.7 Total of ITCV (Input tax credit under VAT Act) amount quoted as per FORM-SP 4, Annexure-II

to Schedule of Prices shall be deducted from the total quoted price for the purpose of evaluation.

26.8 Total of Cenvatable Duty indicated as per FORM SP-5, Annexure III to Schedule of Prices shall be deducted from Total quoted Price for the purpose of evaluation

27.0 OPENING OF PRICE BIDS

The price bids (PART- II) of the technically and commercially acceptable Bidders will be opened in the presence of Bidder’s representatives, who choose to attend, on the date and time to be intimated later.



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28.0 PRELIMINARY EXAMINATION OF PRICE BIDS.

The OWNER / CONSULTANT will examine the bids to determine whether they are complete, whether any computational errors has been made, whether the documents has been properly signed, and whether Bids are generally in order.

29.0 CONTACTING OWNER / CONSULTANT

No Bidder shall contact the OWNER / CONSULTANT on any matter relating to its bid from the time of bid opening to the time, the contract is awarded, unless requested to in writing. Any effort by bidder to influence the OWNER / CONSULTANT in the Owner’s decisions in respect of bid evaluation or Contract award will result in the rejection of that bidder’s bid.

30.0 OWNER’S RIGHT TO AC CEPT / REJECT BIDS

The OWNER reserves the right to accept or reject any bid and to annul the Tender process and reject all bids at any time prior to award of Contract without thereby incurring any liability to the affected bidder or bidders or any obligat ion to inform the affected bidder or bidders of the grounds for the Owner’s action.

31.0 NOTIFICATION OF AWARD

The Owner will notify the successful bidder in writing by letter and/ or by Fax that their bid has been accepted. The Notification for Award will continue the formation of a Contract until the Contract Agreement has been signed.

32.0 CONTRACT AGREEMENT 32.1 Contract documents for agreement shall be prepared after the notification of acceptance of

bids. Until the final contract documents are prepared and executed, Tender document together with the annexed documents, modifications, deletions agreed upon by the OWNER and bidders acceptance thereof shall continue a binding contract between the successful bidder and the OWNER based on terms contained in the aforesaid documents and the finally submitted and accepted prices.

32.2 The Contract Agreement document shall consist of the following: i) Agreement (Form of Contract) signed on non-judicial stamp paper by Owner and Contractor. ii) Letter of Intent/Fax of Intent. iii) Detailed Letter of Award/ Purchase Order along with enclosures. iv) The Bidding Document along with the drawings. v) Amendments to Bidding Document, if any. 32.3 A Statement of Agreed Variations shall be prepared based on the finally agreed deviations if any, by the bidder and all correspondences made as a part of the offer prior to issue of notification of acceptance of bid shall be treated as null and void. Any deviations or stipulations made and accepted by the OWNER after acceptance of the bid shall be treated as amendments to the contract agreement as above. 33.0 NEGOTIATION AND AWARD OF WORK



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33.1 In the opinion of Owner/Consultant, if the total price or certain item rates quoted by the Lowest Bidder are considered high, Owner may invite the Lowest Bidder for price negotiation. Lowest Bidder shall attend such negotiation meetings and if requested by Owner, Bidder shall provide the analysis of rates/break-up of amount quoted by him for any or all items of Schedule of Prices to demonstrate the reasonability. As a result of negotiation, Bidder may offer rebate on his earlier quoted price. 34.0 SIGNING OF CONTRACT The contractor shall execute an agreement with OWNER within 10 days of the receipt of

notification of acceptance of tender on a non-judicial stamp paper of Kerala State and of appropriate value. The cost of stamp paper shall be borne by the contractor.

35.0 NEFT PAYMENT:

Payments to contractors are generally made by BPCL through National Electronic Fund Transfer (NEFT). Payment by cheque will be made only to those vendors whose bank is located in the city where NEFT payment facility is presently not available. In case the contract is awarded, Bidder shall accept payment through NEFT and provide BPCL necessary bank account details etc as required.

36.0 Sales Tax on Works Contract:

The Contractor is requested to submit the clearance certificate from the Sales Tax Authority stating that the tax due on Contract/Running bill has been duly paid, along with every bill submitted for payment. Payments will be released only on receipt of the above clearance certificate. BPCL shall not be responsible for any delay in payment/non-payment of bills due to delay in submission/non-submission of the aforesaid clearance. This will be applicable only if material supply from the bidder’s side is involved.

37.0 ESI/EPF SCHEME The contractor shall enroll his personnel being deployed inside BPCL-Kochi Refinery premises, in the Employees State Insurance (ESI) and Employees Provident Fund (EPF) schemes. The contractor is to furnish a statement on his letter head giving the ESI /PF numbers of the personnel to be deputed at site with a declaration that the contribution on behalf of the contractors personnel for the awarded work will be remitted by him directly. Alternatively if the personnel to be deputed at site are having monthly salary above Rs.10000/-, the contractor may furnish a statement to that effect with specific names of the personnel with their salary details.

While engaging workers/employees by the successful bidder/tenderer/contractor (hereinafter referred to as the "CONTRACTOR") in connection with the execution of the jobs awarded by the Company, the contractor shall give preference to the evictees whose land had been acquired by erstwhile KRL, and who meet the eligibility conditions of the contractor & subject to the law, rules and regulations in force.



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38.0 C O R R E S P O N D E N C E

All correspondence with respect to this tender inquiry must be made to: 1. Bharat Petroleum Corporation Ltd. (Kochi Refinery)

Post Bag No.2, Ambalamugal – 682 302 Kochi, Kerala State, India. Phone No: 0484 2821629/03

Fax No: 91-484- 2720803 Mail ID – [email protected]

- [email protected] Attn. Mr. S.R. Visweswaran, Senior Manager (P&CS)

2. FACT Engineering & Design Organisation, Udyogamandal, Kochi, Kerala, India- 683501 PH No. : 91-484-2545451 Extn: 7868 FAX No.: 91-484-2545215

E-Mail: [email protected] Attn: Mr. K.J.Johny, Dy.Chief Manager (Projects)



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5.0 PRE QUALIFICATION CRITERION FOR BIDDERS



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PRE QUALIFICATION CRITERION FOR BIDDERS

Supply and Installation of Electrics for Electrical Distribution System Revamp Phase-III – J13/09177

DEFINITION OF TERMS

The following expressions hereunder and elsewhere in Contract documents used shall unless repugnant to the subject or context thereof shall have the following meanings hereunder respectively assigned to them, namely:

a. “Owner” means BPCL-Kochi Refinery b. “Owner ware house” means warehouse inside BPCL-Kochi Refinery premises

at Ambalamugal. c. "Year" shall mean the 12 (twelve) months period commencing from the date

of commencement of rendition of services under the Contract. d. "Running Account Bill" shall mean a Bill for on account' payment of amount

due to the Contractor. e. “Tender Documents" shall mean the Tender Documents specified in the

Instruction to Tenderers. f. “PDPR” shall mean Per Day Pro Rata. g. "Agreed Variations" shall mean the statement of Agreed Variations annexed

to the Letter of Acceptance (LOA) or any further Amendment forming part of the Contract and any document signed by Owner and Contractor as an Amendment of Contract.

h. All headings of the clauses in these conditions of Contract or otherwise in any Contract documents are intended solely for the purpose of giving a broad indication of the contents of the clause and not as a summary of the contents thereof.

1.0 The scope of work under this contract involves

Streamlining of Distribution System in various substations namely CDU-1 Process Substation, ACTP Substation, ARU Substation, PRU Substation, PIBU Substation and LPG Bottling plant MCC Room of Kochi Refinery and the work involves Installation, testing and commissioning of HV and MV switch boards. Supply, Installation, Testing and Commissioning of 415V,3phase Bus trunking system HV and MV cabling Earthing and lightning protection Lighting including supply and installation of lighting fixtures,. Supply and installation of GRP cable trays and steel structural supports Miscellaneous civil works Supply , Installation and Commissioning of safety items Supply and installation of miscellaneous items Providing service personnel Preparation of detailed drawings and documents as required Vendor drawing approvals for supply items Preparation of "As Built " drawings Site test reports Obtaining statutory approval for all the Electrical installation



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2. PREQUALIFICATION CRITERIA (PQC)

Bidders who intend to participate shall meet the following minimum requirements and only such bidders shall be pre-qualified for this tender.

A) TECHNICAL CRITERIA The Bidder who seek qualification should have experience of working in an operating hydrocarbon Plant and have executed in the immediate previous 7 ( Seven) years period ( Up to December 2009)at least one Electrical work of similar nature including supply and installation of materials in single contract of value not less than Rs. 54 lakhs .

B) FINANCIAL CRITERIA The Annual financial Turnover of the bidder shall not be lower than Rs.100 lakhs in any one of the preceding three Financial Years (2008-09,2007-08,2006-07) and the Net Worth of the Bidder in the latest financial year, as per the audited financial results should be positive.

In case of consortium, the leader of the consortium will have to meet the technical criteria mentioned at A above and any one of the consortium members may satisfy the financial criteria mentioned at B above.

In the case of offers from Joint Venture Company duly registered under Companies Act, any of the partners of the Joint Venture Company will have to meet the technical criteria mentioned at A above and any one of the partners may satisfy the financial criteria mentioned at B above.

If the bidder proposes to take the job jointly with an Associate (whether Indian or foreign) or he relies up on the experience of such an Associate with whom the bidder has entered in to a tie-up/teaming arrangement/MOU, the bidder shall furnish the details/documents stated below

i) A clear write up indicating the exact relationship along with such relevant documents in proof of such relationship.

ii) Details of the experience of the Associate/sister concern/any concern with same group/holding/subsidiary.

iii) Attested copies of the documents evidencing the joint agreement between the bidder and associate/sister concern/any concern with same group/holding/subsidiary.

iv) Valid undertaking or guarantee from associate/sister concern/any concern with same group/holding/subsidiary making it liable for the due execution and completion of the work/job and

v) Consent letter from the associate/sister concern/any concern with same group/holding/subsidiary entering into a tripartite agreement (on BPCL (KR) format among the associate/sister concern/any concern with same group/holding/subsidiary, bidder and BPCL (KR).



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In the event of an Associate, the bidder shall be the leader of the Associate and as the leader; the bidder shall take the overall responsibility for the successful completion of the job. The bidders meeting the above criteria shall furnish necessary documents in support of required qualification and experience, which shall include but not limited to the following, along with their offer.

a. BIDDER shall furnish necessary documents in support of Technical criteria, financial criteria & experience along with their offer

b. BIDDER submitting their Pre-Qualification details shall not be under liquidation, court receivership or similar proceedings. Audited P&L A/c and Balance sheet, annual turnover for the last three years in proof of financial capability shall be submitted.

d. All other items as specified in Instruction to Bidders. e. If required, OWNER shall hold a Pre-Bid conference with BIDDERS and

BIDDERS would have to make a presentation of their previous experience in similar job.

Non-submission of any of the documents or incomplete submission of the documents may lead to summarily rejection of the bid.

Bids of only those bidders meeting the pre-qualification criteria will be considered for further techno-commercial evaluation. The decision of OWNER in this regard will be final and binding on the bidders. BPCL-KR reserves the right of annulment of tender without assigning any reasons whatsoever.

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GENERAL CONDITIONS OF CONTRACT

( BOOKLET 58 pages attached)


BHARAT PETROLEUM CORPORATION LIMITED Kochi Refinery

AMBALAMUGAL. ERNAKULAM – 682302. INDIA

Issued by : Projects Department

CONTENTS

SECTION DETAILS PAGE NO. I DEFINITION OF TERMS 2 II GENERAL INFORMATION ABOUT SITE 3 III GENERAL INSTRUCTION FOR THE TENDERER 4 IV INTERPRETATION OF CONTRACT DOCUMENTS 7 V PERFORMANCE OF WORK 14 VI BILLS / MEASUREMENT / PAYMENT 22 VII TAXES AND DUTIES 26 VIII LABOUR LAWS AND OTHER REGULATIONS 27 IX SAFETY/ SECURITY REGULATION OF REFINERY 30 X VARIOUS PROFORMA 37

1


SECTION - I

DEFINITION OF TERMS

In the contract documents as herein defined where the context so admits, the following words and expressions will have following meanings :

1) “The Owner” means the Bharat Petroleum Corporation Limited, incorporated in India having its registered office at 4 & 6, Currimbhoy Road, Ballard Estate, Mumbai - 400 038 or their successors or assigns

2) “The Contractor” means the person or the persons, firm or Company whose tender has been accepted by the Owner and includes the Contractor’s legal representative, his successor and permitted assigns.

3) The “Managing Director” shall mean the Chairman and Managing Director of the Bharat Petroleum Corporation Limited or his successor in office designated by the Owner.

4) The project manager (O) shall mean the Project Manager of Bharat Petroleum Corporation Limited, or his successor in office or his authorised Project Nominee.

5) The “Engineer-in-Charge” shall mean the person designated as such by the Owner and shall Include those who are expressly authorised by the Owner to act for and on his behalf for operation of this contract.

6) The “Work” shall mean the works to be executed in accordance with the contract or part thereof as the case may be and shall include extra, additional, altered or substituted works as required for purpose of the contract.

7) The “Permanent Work” means and includes works which will be incorporated in and form a part of the work to be handed over to the Owner by the Contractor on completion of the contract.

8) The “Construction Equipment” means all appliances, Tools/Tackles and equipment of whatsoever nature for the use in or for the execution, completion, operation or maintenance of the work unless intended to form part of the Permanent work.

9) The “Site” means the areas on which the permanent works are to be executed or carried out and any other places provided by the Owner for purpose of the contract.

10) The “Contract Document” means collectively the Tender Document. Designs. Drawings or Specifications, agreed variations, if any, and such other document constituting the tender and acceptance thereof.

11) The “Consultant” means the consulting engineers Nominated/appointed by the Owner for this Project / job.

12) The “Project Manager (C)” shall mean person in charge of this project designated by Consultant or his authorised nominees.

13) The “Sub-Contractor” means any person or firm or Company (other than the Contractor) to whom any part of the work has been entrusted by the Contractor, with the written consent of the Engineer-in-Charge, and the legal personal representatives, successors and permitted assigns of such person, firm or company.

14) The “Contract” shall mean the Agreement between the Owner and the Contractor for the execution of the works including therein all contract documents.

15) The “Specification” shall mean the various technical specifications attached and referred to in the tender documents. It shall also include the latest editions, including all addenda/corrigenda, of relevant Indian Standard Specification, specifications of the other country published before entering into Contract.

16) The “Drawings” shall include maps, plans and tracings or prints thereof with any modifications approved in writing by the Engineer-in-Charge and such other drawings as may, from time to time, furnished or approved in writing by the Engineer-in-Charge.

17) The “Tender” means the tender submitted by the Contractor for acceptance by the Owner.

18) The “Alteration Order” means an order given in writing by the Engineer-in-Charge to effect additions to or deletion from and alterations in the works.

19) The “Completion Certificate” shall mean the certificate to be issued by the Engineer-in-Charge when the works have been completed to his satisfaction.

20) The “Final Certificate” in relation to a work means the certificate issued by the Engineer-in-Charge after the period of liability is over.

21) The “Period of Liability” in relation to a work means the specified period from the date of issue of completion certificate upto the date of issue of final certificate during which the Contractor stands responsible for rectifying all defects that may appear in the works.

22) The “Appointing Authority” for the purpose of arbitration shall be the Chairman and Managing Director or Director (R) or any other person so designated by the Owner.

2

SECTION - II

GENERAL INFORMATION ABOUT SITE

2.1 LOCATION OF SITE & ACCESSIBILITY : 2.1.1 The site is within the premises of existing Refinery (at Ambalamugal, Ernakulam Dist. Kerala State). It is

served by all weather roads. The intending tenderer should inspect the site and make himself familiar with site conditions and available facilities.

2.1.2 A private railway siding exists upto the refinery site, and will be available to transport materials subject to the exigencies of work and availability of siding. However, prior permission will have to be obtained in writing from the Engineer-in-Charge before availing of this facility. Siding charges if any, will have to be borne by the contractor.

2.1.3 Service roads are laid within the Refinery limits. These will be available to the contractor subject to any limitations imposed by the Owner

2.1.4 Entry into the Refinery area is restricted. Only pass holders as also vehicles with special permits only are permitted within the boundary of the Refinery. Inside the premises access to various work spots is also further regulated by permits issued for each area. Based on owners discretion a separate entry gate may be provided for the contractor. However, this gate will be under the control of Owner’s security staff.

2.1.5 Non-availability of access roads or permits for entry of vehicles/equipment to any specific area shall in no case be the cause to condone any delay in execution of works or be the cause for any claims or extra compensations.

2.2 SCOPE OF WORK : The scope of work is defined in the Special Conditions of Contract and specifications. The Contractor shall provide all

necessary materials, equipments / Tools and Tackets / Supervision / labour etc. for the execution and maintenance of the work till completion unless otherwise mentioned in these tender documents. All materials that go with the work shall be approved by Engineer-in-Charge prior to procurement and use.

2.3 WATER SUPPLY : The owner at their discretion may allow the contractor to draw the water within the premises of the refinery, at one

point near site however the contractor shall make his own arrangement for the distribution pipe network from source of supply and such distribution pipe network shall have the prior approval of the Engineer-in-Charge, so as not to interfere with the layout and progress of the other construction work.

However, owner does not guarantee the supply of water and this does not relieve the contractor of his responsibility in making his own arrangement and for the timely completion of the various works as stipulated.

2.4 POWER SUPPLY: No power shall be made available by the owner other than for lighting purpose. The contractor shall make his own

arrangement of DG sets for all welding jobs. 2.5 LAND FOR CONTRACTOR’S FIELD, GODOWN AND WORKSHOP: The owner will, at his discretion and convenience and for the duration of the execution of the work, make available,

land for construction of contractors field office, godowns, workshop and fabrication yard required for the execution of the contract. The contractor shall at his own cost construct all these temporary buildings and provide suitable water supply and sanitary arrangement approved by the Engineer-in-Charge.

The owner, at his discretion may allot the existing shed (if available) for the purpose of storing materials / equipments and executing the work as per the contract. However after completion of the job the shed allotted shall be vacated and hand over the same to the representative of the owner in clean condition.

On completion of the works undertaken by the Contractor, he shall remove all temporary works/ shed erected by him and have the site cleaned as directed by Engineer-in-Charge if the contractor shall fail to comply with these requirements, the Engineer-in-charge may at the expenses of the Contractor remove such surplus and rubbish material, dispose off the same as he deems fit and get the site cleared as aforesaid; and the contractor shall forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus materials disposed off as aforesaid. But the Owner reserves the right to ask the Contractor any time during the pendency of the contract to vacate the land by giving 7 days notice on security reasons or on material interest otherwise.

2.6 SAFETY STANDARDS FOR TEMPORARY BUILDINGS

All temporary buildings, sheds, workshops, field stations etc. shall be constructed in conformation with the safety and security regulations of the refinery as regards location and type of structure. Roofing and cladding with glass or thatch will not be permitted within the refinery premises.

3

SECTION - III

GENERAL INSTRUCTION FOR THE TENDERER

3. SUBMISSION OF TENDER :

3.1 Tenders must be submitted in original and without making any additions, alterations and as per details given in other clauses here under. The requisite details shall be filled in by the Contractor in Tender Document. The rates shall be filled in the Schedule given in the tender document. Reservations, if any, regarding the tender conditions and schedule of rates should be clearly brought out in a separate letter.

3.2 Addenda/Corrigenda to this tender document if issued, must be signed and submitted along with the tender document. The tenderer should write clearly the revised quantities in Schedule of Rates of the Tender Document and should price the work based on revised quantities when amendments for quantities are issued in addenda.

3.3 Covering letter along with its enclosures accompanying the tender document and all further correspondence shall be submitted in duplicate.

3.4 Tenders should always be placed in double sealed covers, superscribing Tender No ............................................. Tender for ............................................................. (name of job) Kochi Refinery, Bharat Petroleum Corporation Limited, due for opening on ....................................

The full name, postal address and telegraphic address of the tenderer shall be written on the bottom left hand corner of the sealed cover.

3.5 Instructions for two part bidding

i) The bid should be submitted in two parts viz.

a. Techno-commercial bid.

b. Price bid.

ii) Techno-commercial bid shall have the following information/details

a. Technical deviation if any.

b. Commercial deviation if any like extra taxes, duties etc.

c. Copy of price bid with prices blanked off.

d. Any other relevant information.

iii) Price Bid shall have only prices as per schedule of Rates.

iv) Techno-commercial bid and price bid shall be enclosed in two separate envelopes with the subject job, type of bid, bidders name superscribed on top. Both these envelopes shall be sealed in a common envelope and submitted as specified above and in covering letter.

4. DOCUMENTS :

4.1 The tenders, as submitted will consist of the following :

i) Complete set of tender documents duly filled in and signed and stamped by the tenderer as prescribed in different clauses of the tender documents.

ii) Earnest money in the manner specified in clause 6 hereof.

iii) Power of Attorney or a true copy thereof, duly attested by Gazetted Officer or in case an authorised representative has signed the tender, as required by clause 4.5 hereof.

iv) Income Tax clearance and sales tax clearance certificates in original or true copies duly attested by Government Gazetted Officer.

v) Information regarding tenderers in the proforma enclosed under the head “information about Tenderer.”

vi) Details of work of similar type and magnitude carried out by Tenderers in the proforma provided in tender document.

vii) Organisation chart giving details of field management at site the tenderer proposes to have for this job.

viii) Details of construction plant and equipments available with the tenderers for use in this work in the proforma provided under the head “information regarding Equipments which the tenderer proposes to use for this work”.

ix) Solvency Certificate from Schedule Bank to prove the financial ability to carry out the work tendered for.

x) Activity Bar Chart for all activities covered in this job. With proposed resource mobilisation so as to complete the job within the stipulated contract period.

xi) Quality Assurance Plan : With detailed bio-data of the concerned “Quality Assurance Supervisor”.

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xii) Manpower estimated for job, deployment chart with bio-data / experience / qualification of all the supervisory staff.

xiii) Safety Assurance Plan: With detailed bio-data / experience of the concerned “Safety Supervisor”.

xiv) Your specific confirmation to adhere to all the safety regulations and requirements of Personal Protective Equipment’s viz., shoes, helmet etc., in-line with BPCL fire / work permit systems.

4.2 All pages to be initialed :

All signatures in tender documents shall be dated, as well as all the pages of all sections of tender documents shall be initialed at the lower right hand corner and signed wherever required in the tender papers by the tenderer or by a person holding power of attorney authorising him to sign on behalf of the tenderer before submission of tender.

4.3 Rates to be in Figures and Words :

The tenderer should quote in English, both, in figures as well as in words, the rates and amounts tendered by him in the schedule of rates for each item and in such a way that insertion is not possible. The amount for each item should be worked out and entered and requisite total given of all items, both in figures and words. The tendered amount for the work shall be entered in the tender and duly signed by the tenderer.

4.4 Corrections and Erasures :

All corrections and alteration in the entries of tender papers will be signed in full by the tenderer with date. No erasures or over-writings are permissible.

4.5 Signature of Tenderer :

4.5.1 The tender shall contain the name, residence and place of business of person or persons making the tender and shall be signed by the tenderer with his usual signature with company stamp. Partnership firms shall furnish the full names of all partners in the tender. It should be signed in the partnership name by all the partners or by duly authorised representative followed by the name and designation of the person signing with company stamp.

Tender by Company or Corporation registered under the relevant companies act, shall be signed by the authorised Representative and a power of attorney in that behalf shall accompany the tender.

4.5.2 When a tenderer signs a tender in a language other than English, the total amount tendered should in addition be written in the same language. The signature should be attested by atleast one witness.

4.6 Witness and sureties shall be persons of status and property and their names, occupation and address shall be stated below their signature.

4.7 Details of Experience :

The tenderer should enclose documents to show that he has previous experience in having successfully completed the recent past works of this nature, together with the names of owners, location of sites and values of contract.

5 TRANSFER OF TENDER DOCUMENTS :

Transfer of tender documents issued to one intending tenderer to another is not permissible.

6 EARNEST MONEY :

The tenderer must submit/ deposit earnest money as given in the notice inviting tender, failing which the tender is liable to be rejected. The earnest money can be deposited in the form of Demand Drafts or Bank Guarantee of any Schedule ‘A’ Bank in favour of Bharat Petroleum Corporation Limited, Kochi Refinery payable at Kochi.

NOTE: The Bank Guarantee so furnished by the tenderer shall be in the proforma prescribed by the owner. No interest shall be paid by the Owner on the earnest money deposit by the tenderer. The earnest money of the unsuccessful tenderer will be refunded within a reasonable period of time.

The earnest money deposited by successful tenderer will be retained towards the security deposit for the fulfillment of the contract but shall be forfeited, if he fails to deposit the requisite initial security deposit as per clause 10 hereof and/ or fails to start work within a period of 15 days or fails to execute the agreement within 10 days of the receipt by him of the notification of the acceptance of tender.

7. VALIDITY:

Tender submitted by tenderers shall remain valid for acceptance for a period of four months from the date of opening of the tender. The tenderers shall not be entitled during the said period of four months, without the consent in writing of the Owner, to revoke, or cancel his tender or vary the tender given or any term thereof. In case of tenderer revoking or canceling his tender, varying any terms in regard thereof without the consent of Owner in writing the tenderer shall forfeit earnest money deposited by him along with the tender.

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8. ADDENDA / CORRIGENDA :

8.1 Addenda/ Corrigenda to the tender documents may be issued prior to the date of opening of the tenders to clarify documents or to effect modification in the design or tender terms.

8.2 Each addenda/ Corrigenda will be issued (in duplicate) to whom a set of tender document has been Issued. Each recipient will retain one copy of each addenda/corrigenda for submission along with his tender and return one signed copy to the issuing authority as acknowledgment of receipt of the same. All addenda/corrigenda issued shall become part of Tender Document.

9. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER :

9.1 The right to accept the tender will rest with the Owner. The Owner, however, does not bind itself to accept the lowest tender, and reserves to itself the authority to reject any or all the tenders received without assigning any reason whatsoever.

9.2 The whole work may be split up between two or more contractors or accepted in part an not entirely if considered expedient.

9.3 Tenders in which any of the particulars and prescribed informations are missing or are incomplete in any respect and/or the prescribed conditions are not fulfilled are liable to b rejected.

9.4 Canvassing in connection with tenders is strictly prohibited and tenders submitted by the Tenderers who resort to canvassing will be liable to rejection.

9.5 Tender containing uncalled for remarks or any additional conditions are liable to be rejected

10. SECURITY DEPOSIT :

The person/ persons whose tender may be accepted (hereafter called the contractor) shall within 10 days of the receipt by him of the notification of the acceptance of the tender, remit the security deposit to the Bharat Petroleum Corporation Limited in the manner stipulated in clause 19 of the General Conditions of contract.

11. TIME SCHEDULE :

The time period allowed for carrying out the job shall be as shown in tender document. This shall be signed and confirmed along with the tender. Request for revision for time schedule after tenders are opened will not be received for consideration.

12. COLLECTION OF DATA TENDERER’S RESPONSIBILITY:

The tenderer shall visit the site and acquaint himself fully of the site and no claims whatsoever will be entertained on the plea of ignorance or difficulties involved in execution of work or carriage of materials.

13. RETIRED GOVERNMENT OR COMPANY OFFICER:

No Engineer of Gazetted rank or other Gazetted Officer, employed in Engineering or Administrative duties in an Engineering Department of the States/Central Government or of the Owner is allowed to work as a Contractor for a period of two years after his retirement from Government service or from the employment of the Owner without the previous permission of the Owner. The contract, if awarded, is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person, who had not obtained the permission of the State/ Central Govt, or of the Owner as aforesaid before submission of tender, or engagement in the Contractor’s service as the case may be.

14. SIGNING OF THE CONTRACT:

The successful tenderer shall be required to execute an agreement in the proforma attached with tender document within 10 days of the receipt by him of the notification of acceptance of tender. In the event of failure on the part of the successful tenderer to sign the agreement within the above stipulated period, the earnest money or his initial deposit will be forfeited and the acceptance of the tender shall be considered as cancelled.

15. FIELD MANAGEMENT :

15.1 The field management will be the responsibility of the Engineer-in-Charge, who will be nominated by the Owner. The Engineer-in-Charge may also authorise his representatives to perform his duties and functions.

15.2 Coordination of Work

The Engineer-in-Charge shall coordinate the work of various agencies engaged at site to ensure minimum disruption of work carried out by different agencies. It shall be the responsibility of the contractor to plan and execute strictly in accordance with the site instructions to avoid hindrance to the works being executed by other agencies.

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SECTION - IV

INTERPRETATION OF CONTRACT DOCUMENTS

16. INTERPRETATION OF CONTRACT DOCUMENT:

16.1 Except if and to the extent otherwise provided by the Contract, the provisions of the General Conditions of Contract and special conditions shall prevail over those of any other documents forming part of the contract. Several documents forming the contract are to be taken as mutually explanatory. Should there be any discrepancy, inconsistency, error or omission in the contract or any of the matter may be referred to Engineer-in-Charge, who shall give his decisions and issue to the Contractor instructions directing in what manner the work is to be carried out. The decision of the Engineer-in-Charge shall be final and conclusive and the contractor shall carry out work in accordance with this decision.

16.2 Works shown upon the drawing but not mentioned in the specifications or described in the specification without being shown on the drawings shall nevertheless be held to be included in the same manner as if they had been specifically shown upon the drawings and described in the specifications.

16.3 Headings and marginal notes to the clauses of these General Conditions of Contract or to specifications or to any other tender document are solely for the purpose of giving a concise indication and not a summary of the content thereof, and they shall never be deemed to be part thereof or be used in the interpretation or construction thereof of the Contract.

16.4 Singular and Plural :

In these contract documents unless otherwise stated specifically, the singular shall include the plural and vice-versa wherever the context so requires. Words indicating persons shall include relevant corporated companies/ registered as associations/ body of individual/ firm or partnership.

17. SPECIAL CONDITIONS OF CONTRACT:

17.1 Special Conditions of contract shall be read in conjunction with the General Conditions of Contracts, specification of work, Drawings and any other documents forming part of this contract wherever the context so requires.

17.2 Notwithstanding the sub-division of the documents into these separate sections and volumes every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the contract so far as it may be practicable to do so.

17.3 Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract then, unless a different intention appears the provisions of the Special Conditions of Contract shall be deemed to over-ride the provision of the General Conditions of Contract and shall to the extent of such repugnance or variations, prevail.

17.4 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide certain facilities, it is understood that the contractor shall do so at his own cost.

17.5 The materials, designs and workmanship shall satisfy the relevant Indian Standards, the Job specifications contained herein and codes referred to. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied.

18. CONTRACTOR TO OBTAIN HIS OWN INFORMATION:

The contractor in fixing rate shall for all purposes whatsoever be deemed to have him self independently obtained all necessary information for the purpose of preparing his tender. The correctness of the details given in the Tender Documents to help the Contractor to make up tender is not guaranteed.

The contractor shall be deemed to have examined the Contract Documents, to have generally obtained his own information in all matters whatsoever that might affect the carrying out the works at the scheduled rates and to have satisfied himself to the sufficiency to his tender. Any error description of quantity or omission there from shall not vitiate the contract or release the Contract from executing the work comprised in the contract according to drawing and specifications at the scheduled rates. He is deemed to have known the scope, nature and magnitude of the works and the requirements of materials and labour involved etc. and as to what all works he has to complete in accordance with the contract documents whatever be the defects, omissions or errors that may be found in the Contract Documents. The Contractor shall be deemed to have visited surrounding to have satisfied himself to the nature of all existing structures, if any, and also as to the nature and the conditions of the Railways, roads, bridges and culverts means of transport and communications, whether by land, water or air, and as to possible interruptions thereto and the access to and regress from the site, to have made enquiries, examined and satisfied himself as to the sites for obtaining sand, stones, bricks and other materials, the sites for disposal of surplus materials the available accommodation as to whatever required, depots and such other building as may be necessary for executing and completing the works, to have made local independent enquiries as to the sub-soil water and variations thereof, storms, prevailing winds, climate conditions and all other similar matters affecting these works. He is deemed to have acquainted himself as to his liability for payment of Government taxes, customs duty and other charges.

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Any neglect or failure on the part of the Contractor in obtaining necessary and reliable information upon the foregoing or any other matters affecting the contract shall not relieve him from any risk or liabilities or the entire responsibility from completion of the works at the scheduled rates and time in strict accordance with the contract documents.

No verbal agreement or inference from conversion with any officer or employee of the owner either before or after the execution of the contract agreement shall in any way affect or modify any of the terms or obligations herein contained.

19. SECURITY DEPOSIT: 19.1 A sum of 10% of the accepted value of the tender shall be deposited by the person/ persons (hereafter called the

Contractor) as security deposit with the Owner. This may be deposited initially at 2.5% of the value of contract (referred as initial Security Deposit) within 10 days of receipt by him of the notifications of acceptance of tender and the balance 7.5% will be recovered in installments through deductions at the rate of 10% of the value of each running account bill till the total security deposit amount is collected, after which no further deductions from bills will be made on his account, subject to CL 19.3 below.

The earnest money deposited with the tender shall be adjusted towards security deposit provided, it is furnished by demand draft only.

Alternatively, the contractor may, at his option, deposit the full amount of 10% of accepted value of the tender forwards the security deposit within 10 days of receipt by him of the notification accepting his tender.

19.2 Contractor can furnish the security deposit amount (a) in the form of demand draft of schedule Bank duly endorsed in favour of BPCL-KR or (b) through Bank Guarantee from schedule Bank in the form prescribed, valid till Defect Liability period as described in Clause No. 72.

19.3 If the contractor/ sub-contractor or their employees shall break, deface or destroy any property belonging to the Owner or other agency during the execution of the contract, the same shall be made good by the Contractor at his own expenses and in default thereof, the Engineer-in-Charge may cause the same to be made good by other agencies and recover expenses from the contractor (for which the certificate of the Engineer-in-Charge shall be final). These expenses can be recovered from the security deposit if recovery from other sources is not possible.

19.4 All compensation or other sums of money payable by the contractor to the Owner under terms of this contract may be deducted from his security deposit or from any sums which may be or may become due to the contractor by the Owner on any account whatsoever and in the event of his security deposit being reduced by reasons of any such deductions. The contractor shall within ten days thereafter make good any sum or sums, which may have been deducted from his security Deposit. No interest shall be payable by the Owner from sum deposited as security deposit.

19.5 The security deposit shall be held by the Owner, as security for the due performance of the Contractor’s obligations under the contract, provided that nothing herein stated shall make it incumbent upon the Owner to utilise the security deposit in preference in any other remedy which the Owner may have, nor shall be constructed as confining the claims of the Owner against the contractor to the quantum of the Security Deposit.

19.6 This security Deposit will be released to the Contractor after Defect Liability period as described in Clause No. 72.

20. TIME OF PERFORMANCE :

20.1 The work covered by this contract shall be commenced within fifteen days after the receipt of the letter of acceptance of tender and be completed in stages on or before the dates as mentioned in the time schedule of completion of work. The contractor should bear in mind that time is the essence of this agreement unless such time be extended pursuant to the provision of clause No. 22. Request for revision of Completion time after tenders are opened will not receive consideration.

20.2 Time Schedule of Completion: The general time schedule of completion is given in the tender document. Contractor should prepare a detailed monthly and weekly execution programme jointly with the Engineer-in-Charge within ten days of receipt of Letter of Intent or acceptance of tender. The work shall be executed strictly as per the time schedule given in this document. The period of completion given includes the time required for testing, rectifications, if any, retesting and completion in all respects to the entire satisfaction of the Engineer-in-Charge.

21. FORCE MAJEURE :

Any delays in or failure of the performance of either part hereto shall not constitute default here under or give rise to any claims for damages, if any, to the extent such delays or failure of performance is caused by occurrences such as Acts of God or the public enemy expropriation or confiscation of facilities by Govt./authorities, compliances with any order or request of any Government authorities, acts of war, rebellion or sabotage or fires, floods, explosions, riots or strikes. The contractor shall keep records of the circumstances referred to above and bring these to the notice of Engineer-in-Charge in writing immediately on such occurrences.

22. EXTENSION OF TIME :

If the contractor shall desire an extension of the time for completion of the work on the grounds of his having been unavoidable hindered in its execution or on any other grounds, he shall apply in writing to the Engineer-in-Charge within ten days of the date of hindrance on account of which he desires such extension as aforesaid, and the Engineer-in-Charge shall if in his opinion (which shall be final), reasonable grounds have been shown thereof, authorise such extension of time as may in his opinion be necessary or proper.

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In the event of extension of Time of the contract, if granted, the contractor shall be require to extend the period of Bank Guarantee if submitted towards Security Deposit or otherwise suitably.

23. COMPENSATION FOR DELAY:

23.1 The time allowed for carrying out the work as entered in the Contract, shall be strictly observed by the Contractor. The work shall through out the stipulated period of the contact be proceeded with all the diligence (time being deemed to be the essence of the Contractor) and the contractor shall pay to the Owner as compensation, an amount equal to 1% (minimum) or such an amount as the Engineer-in-Charge (whose decision in writing shall be final), may decide on the amount of the contract value for every week that the work may remain incomplete as per the time schedule, subject to a maximum compensation of 15% of the contract value after which period action will be taken by the Engineer-in-Charge under the provisions of the Contract.

23.2 To ensure good progress during the execution of the work, the contractor shall be bound in all cases in which the time allowed for any work exceeds one month, to complete one fifth of the work before one fourth of the time allowed under contract has elapsed, three eight of the work before one half of such time has elapsed and three-fourth of the work before three-fourth of such time has elapsed. In the event of the contractors failing to comply with this condition, he shall be liable to pay as compensation an amount as stipulated above. The compensation so paid shall not relieve the contractor from his obligations to complete the work or from any other obligations and liabilities under the contract.

24. SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE COMPENSATION WITHOUT REFERENCE TO ACTUAL LOSS:

All sums payable by way of compensation under any of the conditions shall be considered as reasonable compensation without reference to the actual loss or damage, which shall have been sustained by the Owner.

25. FORFEITURE OF SECURITY DEPOSIT:

Whenever any claim against the Contractor for the payment of a sum of money arises out of or under the contract, the Owner shall be entitled to recover such sum by appropriating in part or whole, security deposit of the contractor, forming whole or part of such security being insufficient or if no security has been taken from the Contractor then the balance or the total sum recoverable, as the case may be, shall be deducted from any sum then due or which at any time thereafter may become due to the Contractor. The contractor shall pay to the owner on demand any balance remaining due.

26. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED:

In any case in which under any clause or clauses of this contract the contractor shall have forfeit the whole of his security deposit (whether paid in one sum or deducted by installment) or have committed a breach of any of the terms contained in this contract the Owner shall have power to adopt any of the following courses as he may deem best suited to his interest.

a) To rescind the contract (of which rescission notice in writing to the contractor under the hand of the Owner shall be conclusive evidence) in which case the security deposit of the contractor shall stand forfeited and be absolutely at the disposal of the Owner.

b) To employ labour paid by the Owner and to supply materials to carry out the work any part of the work, debiting contractor with the labour cost of tools and plants and equipment charges, the cost of the materials for which a certificate of the Engineer-in-Charge shall be final and conclusive against the Contractor and 10% of costs as above to cover all departmental charges and crediting him with the value of the work done in all respects in the manner and at the same rates as if it had been carried out by the Contractor under the term of his contract. The certificate of Engineer-in-Charge as to the value of the work done shall be final and conclusive against the contractor.

c) To measure up the work of the contractor and to take such part thereof as shall be unexecuted out of his hand to give it to another contractor to complete in which case any expenses which may be incurred in excess of the sum which would have been paid to the original contractor, if the whole work had been executed by him (of the amount of which excess, the certificate in writing of the Engineer-in-Charge shall be final and conclusive) shall be borne and paid by the original contractor and may be deducted from any money due to him by the Owner under the contract or otherwise or from his security deposit or from the proceeds of sale thereof, of a sufficient part thereof.

In the event of any of the above course being adopted by the Owner, the contractor shall have no claim to compensation for any loss sustained by him by reason of his having purchased or procured any materials or entered into any agreements or made any advances on account of or with a view to the execution of the work of the performance of the contract. In case the Contractor shall not be entitled to recover or be paid any sum for any work actually performed under this contract unless the Engineer-in-Charge will certify in writing the performance of such work and the value payable in respect thereof and he shall only be entitled to be paid the value so certified.

27. CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION OF ACTION NOT TAKEN UNDER CLAUSE 26:

In any case in which any of the powers conferred upon the Owner by clause 26 thereof shall have become exercisable and the same had not been exercised, the non exercise thereof shall not constitute a waiver of any of the conditions hereof and such powers shall notwithstanding be exercised in the event of any further case of default by the contractor for which any clause of hereof he is declared liable to pay compensation amounting to the whole of his security deposit and the liability of the contractor

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for past and future compensation shall remain unaffected. In the event of the Owner putting in force the power under sub-clause (a), (b) or (c) vested in him under the proceeding clause he may, if he so desires takes possession of all or any tools and plants materials and stores in or upon the works or the site thereof belonging to the contractor or procured by him and intended to be used for the execution of the work or any part thereof paying or allowing for the same in account at the contract rates or in case of these not being applicable at current market rates to be certified by the Engineer-in-Charge whose certificate thereof shall be final otherwise the Engineer-in-Charge may give notice in writing to the contractor or his clerk of the works, supervisor or other authorised agent, requiring him to remove such tools, plant, materials or stores from the premises (within a time to be specified in such notice) and in the event of the contractor failing to comply with any such requisition, the Engineer-in-Charge may remove them at the contractors expense or sell them by auction or private sale on account of the contractor and at his risk in, all respects without any further notice as to the date, time or place of sale and the certificate of the Engineer-in-Charge as to the expense of any such removal and the amount of proceeds and any expenses of any such sale shall be final and conclusive against the contractor.

28. NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK:

If at any time from the commencement of the work the Owner shall for any reasons whatsoever not require the whole or part thereof as specified in the tender to be carried out the Engineer-in-Charge shall give notice in writing of the fact to the contractor, who shall have no claim to any payment or compensation whatsoever on account of any profit or advantage which he might have derived from the execution of the work in full, but which he did not derive in consequence of the full amount of the work not having been carried out, neither shall he have any claim for compensation by reason of any alterations having been made in the original specifications, drawings, designs and instructions which shall involve any curtailment of the work as originally contemplated.

29. CHANGE IN CONSTITUTION:

Where the contractor is a partnership firm, the prior approval, in writing, of the Owner shall be obtained before any change is made in the constitution of the firm, where the contractor is an individual or a Hindu undivided family business concern, such approval as aforesaid shall likewise be obtained before sub-contractor enters into any agreement with other parties where under, the reconstituted firm would have the right to carryout the work hereby undertaken by the contractor. In either case if prior approval as aforesaid is not obtained, the contract shall be deemed to have been allotted in contravention of clauses 35 hereof and the same action may be taken and, the same consequence shall ensure as provided in the said clause.

30. IF THE CONTRACTOR DIES :

Without prejudice to any of the rights or remedies under his contract, if the contractor dies, the Owner shall have the option of terminating the contract without compensation to the contractor.

31. MEMBERS OF THE OWNER OR INDIVIDUALLY:

No director or official or employee of the Owner shall in any way be personally bound or liable for the acts or obligations of the Owner under the contract or answerable for any default or omission in the observance or performance of any of the acts, matters or things which are herein contained.

32. OWNER NOT BOUND BY PERSONAL REPRESENTATIONS:

The contractor shall not be entitled to any increase on the schedule rates or any other right or claim whatsoever by reason of representation, explanation or statement or alleged representation, promise or guarantees given or alleged to have been given to him by any person.

33. CONTRACTOR’S OFFICE AT SITE:

The contractor shall provide and maintain an office at the site for the accommodation of his agent and staff and such office shall be open at all reasonable hours to receive instruction, notices, or other communications.

34. CONTRACTOR’S SUBORDINATE STAFF AND THEIR CONDUCTS:

34.1 The contractor, on or after award of the work shall name and depute a qualified Engineer having sufficient experience in carrying out work of similar nature to whom the equipments materials, if any, shall be issued and instructions for works given. The contractor shall also provide to the satisfaction of the Engineer-in-Charge sufficient and qualified staff to superintend the execution of the-works, competent sub-agents, supervisor and leading hands including those specially qualified by previous experience to supervise the type of works comprised in the contract in such manner as will ensure work of the best quality, expeditious working. Whenever in the opinion of the Engineer-in-Charge, additional properly qualified supervision staff is considered necessary, they shall be employed by the contractor without additional charges on account thereof. The Contractor shall ensure to the satisfaction of the Engineer-in-Charge that sub-contractors, if any shall provide competent and efficient supervision over the work entrusted to them.

34.2 If and whenever any of the Contractor’s or sub-contractor’s agents, sub-agents, assistants supervisor or other employees shall in the opinion of Engineer-in-Charge be guilty of any misconduct or be incompetent or insufficiently qualified or negligent in the performance of their duties or that in the opinion of the owner or Engineer-in-Charge, it is undesirable for administrative or any other reason for such person or persons to be employed in the works, the contractor, if so directed by the Engineer-in-Charge, shall at once remove such person or persons from employment

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thereon. Any person or persons so removed from the works shall not again be employed in connection with the works without the written permission of the Engineer-in-Charge. Any person so removed from the works shall be immediately replaced at the expense of the contractor by a qualified and competent substitute. Should the contractor be requested to repatriate any person removed from the works he shall do so and shall bear all costs in connection herewith.

34.3 The contractor shall be responsible for the proper behaviour of all the staff, supervisor, workmen and others and shall exercise a proper degree of control over them and in particular, and without prejudice to the said generality, the contractor shall be bound to prohibit and prevent any employees from trespassing or acting in any way detrimental or prejudicial to the interest of the community or of the properties or occupiers of land and properties in the neighborhood and in the event of such employee so trespassing, the contractor shall be responsible therefor and relieve the Owner of all consequent claims actions for damages or injury or any other grounds whatsoever. The decision of the Engineer-in-Charge upon any matter arising under this clause shall be final. Contractor shall ensure that none of their employees are ever engaged in any anti-national activities.

34.4 All contractor’s personnel entering upon the Owner’s premises shall be properly identified by badges issued by owner which must be worn all times on Owner’s premises.

35. SUB-LETTING OF WORK :

i) No part of the contract nor any share of interest there shall in any manner or degree be transferred assigned sublet by the contractor directly or indirectly to any firm or corporation whosoever except as provided for in the succeeding sub-clause, without the consent in writing of the Owner.

ii) Sub Contractors For Temporary Works Etc. :

The Owner may give written consent to sub-contractor for execution of any part of the works at the site, being entered into by the contractor provided each individual sub-contract is submitted to the Engineer-in-Charge before entered into and is approved by him.

iii) List of Sub-Contractors to be Supplied :

At the commencement of every month the contractor shall furnish to the Engineer-in-Charge list of all sub-contractors or firms engaged by the contractor and working at the site during the previous month with particulars of the general nature of the sub-contract or works.

iv) Contractor’s Liability Not Limited By Sub-Contractors :

Notwithstanding any sub-letting with such approval as aforesaid and notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contracts, the contractor shall be and shall remain solely responsible for the quality and proper and expeditious execution of the works and the performance of all the conditions of the contract in all respects as if such sub-letting or sub-contracting had not taken place and as if such work had been done directly by the Contractor.

v) Owner may Terminate Sub-Contracts:

If any sub-contractor engaged upon the works at the site executes any work which in the opinion of the Engineer-in-Charge is not in accordance with the Contract documents, the owner may by written notice to the contractor request him to terminate such sub-contract and the contractor upon the receipt of such notice shall terminate such sub contract and the latter shall forthwith leave the works, failing which the owner shall have right to remove such sub- contractors from the Site.

vi) No Remedy For Action Taken Under This Clause:

No action taken by the owner under the clause shall relieve the contractor of any of his liabilities under the contract or give rise to any right to compensation, extension of time or otherwise failing which the owner shall have right to remove such sub-contractors from the Site.

36. POWER OF ENTRY:

If the contractor shall not commence the work in the manner previously described in the contract document or if he shall, at any time in the opinion of the Engineer-in-Charge.

i) Fail to carryout the works in conformity with the contract documents, or

ii) Fail to carryout the works in accordance with the time schedule, or

iii) Substantially suspend work or the works for a period of Fourteen days without authority from the Engineer-in-Charge, or

iv) Fail to carryout and execute the works to the satisfactions of the Engineer-in-Charge, or

v) Fail to supply sufficient or suitable constructional equipments, temporary works, labour materials or things, or

vi) Commit or suffer or permit any other breach of any of the provisions of the contract on his part to be performed or observed or persist in any of the above mentioned breaches of the contract for the fourteen days, after notice in writing shall have been given to the Contractor by the Engineer-in-Charge requiring such breach to be remedied, or

vii) Abandon the works, or

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viii) During the continuance of the contract, become bankrupt, make any arrangement or composition with his creditors, or permit any execution to be levied or go into liquidation whether compulsory or voluntary not being merely a voluntary liquidation for the purpose of amalgamation or reconstruction then in any such case.

The Owner shall have the power to enter upon the works and take possession thereof and of the materials, temporary works, constructional equipment, and stock thereon, and to revoke the contractor’s license to use the same, and to complete the works, by his agents, other contractor or workmen, or to re-let the same upon any terms and to such other person firm or corporation as the Owner in his absolute discretion may think proper to employ and for the purpose aforesaid to use or authorise the use of any materials, temporary works constructional equipment, and stock as aforesaid without making payment or allowances to the contractor for the said materials other than such as may be certified in writing by the Engineer-in-Charge to be reasonable, and without making any payment or allowance to the contractor for the use of the temporary said works, constructional equipments and stock or being liable for any loss of damage thereto, and if the Owner shall by reason o his taking possession of the works or of the works being completed by other contractors (due account being taken of any such extra work or works which may be omitted) then the amount of such excess as certified by the Engineer-in-Charge shall be deducted from any money which may be due for work done by the contractor under the contract and not paid for. Any deficiency shall forthwith be made good and paid to the Owner by the contractor and the Owner shall have power to sell in such manner and for such price as he may think fit all or any of the constructional equipment, materials etc. belonging to and to recoup and retain the said deficiency or any part thereof out of the proceeds of the sale.

37. CONTRACTORS RESPONSIBILITY WITH THE MECHANICAL, ELECTRICAL INTER-COMMUNICATION SYSTEM, AIR CONDITIONING CONTRACTORS AND OTHER AGENCIES:

Without repugnance to any other condition, it shall be the responsibility of the contractor executing the work of civil construction to work in close co-operation and co-ordinate the works with other contractors or their authorised representatives and the contractor will put up a joint scheme, showing the arrangements, with other contractors / agencies for carrying his portion of work to the Engineer-in-Charge, and get the approval. The contractor before finally submitting the schemes to the Engineer-in-Charge, shall have the written agreement of the other agencies. The Engineer-in-Charge before communicating his approval of the scheme, with any required modifications shall get the final agreement of all the agencies, which shall be binding. No claim shall be entertained on account of the above.

The contractor shall conform in all respects with the provisions of any statutory regulations, ordinances or by laws of any local or duly constituted authorities or public bodies which may be applicable from time to time to the works or any temporary works. The contractor shall keep the Owner Indemnified against all penalties and liabilities of every kind arising out of non-adherence to such statutes ordinances, laws, rules, regulations, etc.

38. OTHER AGENTS AT SITE:

The contractor shall have to execute the work in such place and condition where other agencies will also be engaged for other works such as site grading, filling and leveling, electrical and mechanical engineering works etc. No claim shall be entertained to works being executed in the above circumstances.

39 NOTICES:

Any notice hereunder may be served on the contractor or his duly authorised representative at the job site or may be served by registered mail direct to the address furnished by the Contractor. Proof of issue of any such notice could be conclusive of the contractor having been duly informed of all contents therein.

40. RIGHTS OF VARIOUS INTERESTS:

i) The Owner reserves the right to distribute the work between more than one contractor. The contractor shall co-operate and afford other contractors reasonable opportunity for access to the works for the carriage and storage of materials and execution of their works.

ii) Whenever the work being done by any department of the Owner or by other contractors employed by the Owner is contingent upon work covered by the contract, the respective rights of the various interests involved shall be determined by the Engineer-in-Charge to secure the completion of the various portions of the work in general harmony.

41. RIGHT OF OWNER TO DETERMINE / TERMINATE CONTRACT:

i) Owner shall, at any time be entitled to determine and terminate the contract, if in the opinion of the Owner the cessation of the work becomes necessary owing to paucity of funds or for any other cause whatsoever, in which case, the cost of approved materials at the site at current market rates as verified and approved by Engineer-in-Charge and of the value of the work done to date by the contractor shall be paid for in full at the rates specified in the contract. A notice in writing from the Owner to the contractor of such determination and termination and the reason thereof, shall be the conclusive proof of the fact that the contract has been so determined and terminated by the Owner.

ii) Should the contract be determined under sub-clause (i) of this clause and the contractor claims payments to compensate expenditure incurred by him in the expectation of completing the whole of the work, the Owner shall consider and admit such claim as are deemed fair and reasonable and are supported by vouchers to the satisfaction of

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the Engineer-in-Charge. The Owner’s decision on the necessity and propriety of any such expenditure be final and conclusive and binding on the contractor.

42. PATENTS AND ROYALTIES:

42.1 The contractor, if licenced under and patent covering equipment, machinery, materials or compositions of matter to be used or supplied or methods and process to be practiced or employed in the performance of this contract, agrees to pay all royalties and licence which may be due with respect thereto. If any equipment, machinery, materials or composition of matters, to be used or supplied or methods and process to be practise or employed in the performance of this contract is covered by a patent under which contractor is not licenced then the contractor before supplying or using the equipment, machinery, materials, composition method or processes shall obtain such licences and such royalties and licence fees as may be necessary for performances of this contract. In the event of the contractor fails to pay any such royalties or obtain any such licence, any suit for infringement of such patents which is brought against the contractors or the Owner as a result of such failure will be defended by the contractor at his own expenses and the contractor will pay any damages and costs awarded in such suit. The contractor shall promptly notify the owner if the contractor has acquired knowledge of any plant under which a suit for infringement could be reasonably brought because of the use by the Owner any equipment, machinery, materials, process, methods to be supplied hereunder. The contractor agrees to and does hereby grant to Owner, together with the right to extend the same to any of the subsidiaries of the Owner as irrevocable, royalty-free licence to us any country, any invention made by the contractor or his employee in or as a result of the performance of the work under the contract.

The Owner shall indemnify and save harmless the contractor from any loss on account of claims on contractor for the contributory infringement of patent rights arising out and based upon the claim that the use by the Owner of the process included in the design prepared by the Owner and used in the operation of the plant infringes on any patent right with respect to any sub-contract entered into by contractor pursuant to the provisions of sub-contractor an undertaking to provide the Owner with the same patent protection that contractor is required to provide under the provisions of this clause.

42.2 All drawings, blue prints, tracings, reproducibles, models, plans, specification and copies thereof, furnished by the Owner as well as drawings, tracings, reproducibles, plans specifications, design, calculations etc. prepared by the contractor for the purpose of execution of works covered in or connected with this contract shall be the property of Owner and shall not be used for any other work but are to be delivered to the Owner at the completion of the contract.

42.3 Where so desired by Engineer-in-Charge, the contractor agrees to respect the secretary any document, drawings etc. issued to him for the execution of this contract, and restrict access to such documents, drawing etc. to the minimum and further, the contractor agrees to execute an individual SECRECY agreement from each or any person employed by contractor having access to such documents, drawings and to any other agency or individual, without the written approval by Engineer-in-Charge.

43. LIENS:

43.1 If, at any time, there should be evidence or any lien or claim for which the Owner might have become liable and which is chargeable to the contractor, the Owner shall have l right to retain out of any payment then due or thereafter to become due an amount sufficient to completely indemnify the owner against such lien or claim and if such lien or claim valid the Owner may pay and discharge the same and deduct the amount so paid from any money which may be or may become due and payable to the Contractor. If any lien or claim remain unsettled after all payments are made, the contractor shall refund or pay to the Owner all moneys that the latter may be compelled to pay in discharging such lien or claim including all costs and reasonable expenses.

43 2 Contractor will not disclose details of the work to any person or persons except those engaged in its performance, and only to the extent required for the particular portion of the work being done.

Contractor will not give any items concerning details of the work to the press or a news disseminating agency without prior written approval from Engineer-in-Charge. Contractor shall not take any pictures on site without written approval of Engineer-in-Charge

44. OPERATION OF CONTRACT :

44.1 Law Governing :

Regardless of the place of contracting, place of performance or otherwise, this Agreement, and all amendments, modifications, alterations, or supplements, thereto shall be governed by the laws of India and particularly the State of Kerala for the nature, validity and interpretation thereof.

44.2 Non-Waiver of Default:

Any failure by the Owner or Contractor at any time, or from time to time, to enforce or require the strict keeping and performance of any of the terms or conditions of this agreement, or to exercise a right hereunder, shall not constitute a waiver of such terms, conditions or rights, and shall not affect or impair same, or the right of the Owner or the Contractor, as the case may be at any time to avail itself of same.

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SECTION - V

PERFORMANCE OF WORK

45. EXECUTION OF WORKS:

45.1 All the works shall be executed in strict conformity with the provisions of the contract documents and with such explanatory detailed drawings, specifications, and instructions as may be furnished from time to time to the contractor by the Engineer-in-Charge whether mentioned in the contract or not. The contractor shall be responsible for ensuring that works throughout are executed in the most substantial, proper and workman like manner with the quality of material and workmanship in strict accordance with the specifications following all safety requirements of refinery as detailed in section IX and stipulated in work permits, to the entire satisfaction of the Engineer-in-Charge.

45.2 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide certain facilities/materials, it is understood that the contractor shall do, so at his cost.

45.3 The materials, design and workmanship shall satisfy the relevant Indian Standards, the Job specification contained herein and codes referred to. Where the job specification stipulate requirements in addition to those contained in the standards codes and specifications, these additional requirements shall also be satisfied.

46. COORDINATION AND INSPECTION OF WORK :

The coordination and inspection of the day-to-day work under the contract shall be the responsibility of the Engineer-in-Charge. The written instructions regarding any particular job will be normally be passed by the Engineer-in-Charge or his authorised representative. A work order book / logbook will be maintained by the Contractor for each job in which the aforesaid written instructions will be entered. These will be signed by the contractor or his authorised representative by way of acknowledgment within 12 hours.

47. WORK IN MONSOON AND DEWATERING:

47.1 The completion of the work may entail working in the monsoon also. The contractor must maintain a minimum labour force as may be required for the job and plan and execute the construction and erection according to the prescribed schedule. No extra rate will be considered for such work in monsoon.

47.2 During monsoon and other period, it shall be the responsibility of the contractor to keep the construction work site free from water at his own cost.

48. WORK ON SUNDAYS AND HOLIDAYS:

For carrying out work on Sundays and Holidays, the contractor will approach the Engineer-in-Charge or his representative at least two days in advance and obtain permission in writing.

49. GENERAL CONDITIONS FOR CONSTRUCTION AND ERECTION WORK :

49.1 Place of Work:

The work has to be executed within the premises of an operating refinery. Contractor should appraise himself of all the conditions prevailing in such location and the restrictions placed on movement of personnel and equipment, types of equipment and tools permitted, working methods allowed etc. in the light of security and safety regulations operative in the area.

The safety regulations to be complied with, by the contractor are given in this document elsewhere. No idle time wages or compensation for temporary stoppage of work or restrictions would be paid, and the rate quoted for the various items of work should cover the cost of all such contingencies and eventualities. Substantial structures and utilities exist both above ground and underground, adjacent to the work site. (The construction activity gets restrained by the existence of such structures and utilities). Special care is necessary in transportation, storage, working on equipments and other construction activities to protect the existing features and prevent damage to any facility. Necessary protective structures barricades etc. have to be erected at various places as directed by Engineer-in-Charge. No extra payment of such protective works will be made unless specially provided in the schedule or rates.

49.2 The working time or the time of work is 48 hours per week. Overtime work is permitted in cases of need and the Owner will not compensate the same. Shift working at 2 or 3 shifts per day may become necessary and the contractor should take this aspect into consideration for formulating his rates for quotation. No extra claims will be entertained by the Owner on this account.

49.3 The contractor must arrange for the placement of workers in such a way that the delayed completing of the work or any part thereof for any reasons whatsoever will not affect their proper employment. The Owner will not entertain any claim for idle time payment whatsoever.

49.4 The contractor shall submit to the Owner reports at regular intervals regarding the state and progress of work. The details and perform of the report will mutually be agreed after the award of contract.

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50. DRAWINGS TO BE SUPPLIED BY THE OWNER:

50.1 Where drawings are attached with tender, these shall be for the general guidance of the contractor to enable him to visualise the type of work contemplated and scope of work involved. The contractor will be deemed to have studied the drawings and formed an idea about the work involved.

50.2 Detailed working drawings on the basis of which actual execution of the work is to proceed will be furnished from time to time during the progress of the work. The contractor shall be deemed to have gone through the drawings supplied to him thoroughly and carefully and in conjunction with all other connected drawings and bring to the notice of the Engineer-in-Charge, discrepancies, if any, therein before actually carrying out the work.

50.3 Copies of all detailed working drawings relating to the works shall be kept at the contractor’s office of the site and shall be made available to the Engineer-in-Charge at any time during the contract. The drawings and other documents issued by the Owner shall be returned to the Owner on completion of the works. Reference is also invited to clause 42.2 and 42.3 above regarding drawings and other documents.

51. DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR:

51.1 Where drawings/data are to be furnished by the contractor, they shall be as enumerate in the special conditions of contract, and shall be furnished within the specified time.

51.2 Where approval of drawings before manufacture / construction / fabrication has been specified, it shall be contractor’s responsibility to have these drawings prepared as per the directions of Engineer-in-Charge and got approved before proceeding with manufacture construction / fabrication, as the case may be. Any changes that may have become necessary in these drawings during the execution of the work shall have to be carried out by the contractor to the satisfaction of Engineer-in-Charge at no extra cost. All final drawings shall bear the certification stamps as indicated below duly signed by both the contractor and the Engineer-in-Charge.

“Certified true for

........................…………… ...…………… ...……………………………………….........................”

Project

Agreement No………………..............................................………………………………………

Signed

Contractor Engineer-in-Charge

51.3 A period of 3 weeks from the date of receipt shall be required for approval of drawings by the Engineer-in-Charge.

52. SETTING OUT WORKS:

52.1 The Engineer-in-Charge shall furnish the contractor with only the four corners of the work site and a level bench mark and the contractor shall set out the works and shall provide efficient staff for the purpose and shall be solely responsible for the accuracy of such setting out.

52.2 The contractor shall provide, fix and be responsible for the maintenance of all stakes, templates, level marks, profiles and other similar things and shall take all necessary precaution to prevent their removal or disturbance and shall be responsible for the consequence of such removal or disturbance should the same take place and for their efficient and timely reinstatement. The contractor shall also be responsible for the maintenance of all existing survey marks, boundary marks, distance marks and centre line marks, either existing or supplied and fixed by the contractor. The, work shall be set out to the satisfaction of the Engineer-in-Charge. The approval thereof or joining in setting out the work shall not relieve the contractor of any of his responsibilities.

52.3 Before beginning the works, the contractor shall at his own cost, provide all necessary reference and level posts, pegs, bamboos, flags, ranging rods, strings and other materials for proper layout of the work in accordance with the scheme, for bearing marks acceptable to the Engineer-in-Charge. The centre longitudinal or face lines and cross lines shall be marked by means of small masonry pillars. Each pillar shall have distinct marks at the centre to enable the odolite to be set over it. No work shall be started until all these points are checked and approved by the Engineer-in-Charge in writing but such approval shall not relieve the contractor of any of his responsibilities. The contractor shall also provide all labour, material and other facilities, as necessary, for the proper checking of layout and inspection of the points during construction.

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52.4 Pillars bearing geodetic marks located at the sites of units of work under construction should be protected and fenced by the contractor.

52.5 On completion of works, the contractor must submit the geodetic documents according to which the work was carried out.

53. RESPONSIBILITY FOR LEVEL AND ALIGNMENT:

The contractor shall be entirely and exclusively responsible for the horizontal and vertical alignment, the levels and correctness of every part of the work and shall rectify effectually any errors or imperfections therein. Such rectifications shall be carried out by the contractor, at his own cost, when instructions are issued to that effect by the Engineer-in-Charge.

54. MATERIALS TO BE SUPPLIED BY CONTRACTOR:

54.1 The contractor shall procure and provide the whole of the materials required for construction including tools, tackles, construction plant and equipment for the completion and maintenance of the works except the materials which will be issued by Owner and shall make his own arrangement for procuring such materials and for the transport thereof. The Owner may give necessary recommendation to the respective authority if so desired by the contractor but assumes no further responsibility of any nature. The Owner will insist on the procurement of materials which bear ISI stamp and/or which are supplied by reputed suppliers borne on DGS&D list.

54.2 All materials procured should meet the specifications given in the tender document. The Engineer-in-Charge may, at his discretion, ask for samples and test certificates for any batch of any material procured. Before procuring, the contractor should get the approval of Engineer-in-Charge for any material to be used for the works.

54.3 Manufacturer’s certificate shall be submitted for all materials supplied by the contractor. If, however, in the opinion of the Engineer-in-Charge any tests are required to be conducted on the materials supplied by the contractor, these will be arranged by the contractor promptly at his own cost.

55 MATERIALS SUPPLIED BY OWNER:

55.1 If the specifications of the work provides for the use of any materials of special description to be supplied from the Owner’s stores, price for such material to be charged therefor as herein after mentioned being so for as practicable for the convenience of the contractor but not so as in any way to control the meaning or effect of the contract, the contract shall be bound to purchase and shall be supplied such materials as are from time to time required to be used by him for the purpose of the contract only. The sums due from the contractor for the value of the actual materials supplied by the Owner will be recovered from the running account bill on the basis of the actual consumption of materials in the work covered and for which the running account bill has been prepared. After the completion of the works, however, the contractor has to account for the full quantity of materials supplied to him as per relevant clauses in this document.

55.2 The value of the materials as may be supplied to the contractor by the Owner will be debited to the contractor’s account at the rates shown in the schedule of chargeable materials and if they are not entered in the schedule, they will be debited at cost price, which for the purpose of the contract shall include the cost of carriage and all other expenses whatsoever such as normal storage supervision charges which shall have been incurred in obtaining the same at the Owner’s stores. All materials so supplied to the contractor shall remain the absolute property of the Owner and shall not be removed on any account from the site of the work, and shall be at all times open for inspection to the Engineer-in-Charge. Any such materials remaining unused at the time of completion or termination of the contract shall be returned to the Owner’s stores or at a place as directed by the Engineer-in-Charge in perfectly good condition, at contractor’s cost.

56. CONDITIONS FOR ISSUE OF MATERIALS:

i) Materials specified to be issued by the Owner will be supplied to the contractor by the Owner from his stores. It shall be the responsibility of the contractor to take delivery of the materials and arrange for its loading, transport and unloading at the site of work at his own cost. The materials shall be issued between the working hours and as per the rules of the Owner framed from time to time.

ii) The contractor shall bear all incidental charges for the storage and safe custody of materials at site after these have been issued to him.

iii) Materials specified to be issued by the Owner shall be issued in standard sizes as obtained from the manufacturer.

iv) The contractor shall construct suitable godowns at the site of work for storing the materials safe against damage by rain, dampness, fire, theft etc. He shall also employ necessary watch and ward establishment for the purpose.

v) It shall be duty of the contractor to inspect the material supplied to him at the time of taking delivery and satisfy himself that they are in good condition. After the materials have been delivered by the Owner, it shall be the responsibility of the contractor to keep them in good condition and if the materials are damaged or lost, at any time, they shall be repaired and/ or replaced by him at his own cost, according to the directions of the Engineer-in-Charge.

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vi) The Owner shall not be liable for delay in supply or non-supply of any materials which the Owner has undertaken to supply where such failure or delay is due to natural calamities, act of enemies, transport and procurement difficulties and any circumstances beyond the control of the Owner. In no case, the contractor shall be entitled to claim any compensation or loss suffered by him on this account.

vii) It shall be the responsibility of the contractor to arrange in time all materials required for the works other than those to be supplied by the Owner. If, however, in the opinion of the Engineer-in-Charge the execution of the work is likely to be delayed due to the contractor’s inability to make arrangements for supply of materials which normally he has to arrange for, the Engineer-in-Charge shall have the right, at his own discretion, to Issue such materials If available with the Owner or procure the materials from the market or elsewhere and the contractor will be bound to take such materials at the rates decided by the Engineer-in-Charge. This, however, does not in any way absolve the contractor from responsibility of making arrangements for the supply of such materials in part or in full, should such a situation occur, nor shall this, constitute a reason for the delay in the execution of the work.

viii) None of the materials supplied to the contractor will be utilised by the contractor for manufacturing item, which can be obtained from standard manufacturer in finished form.

ix) The contractor shall, if desired by the Engineer-in-Charge be required to execute an indemnity bond in the prescribed form, for safe custody and accounting of all materials issued by the Owner.

x) The contractor shall furnish to the Engineer-in-Charge sufficiently in advance a statement showing his requirements of the quantities of the materials to be supplied by the Owner and the time when the same will be required by him for the works, so as to enable the Engineer-in-Charge to make necessary arrangement for procurement and supply of the material.

xi) A daily account of the materials issued by the Owner shall be maintained by the contractor indicating the daily receipt, consumption and balance in hand. This account shall be maintained in a manner prescribed by the Engineer-in-Charge along with all connected papers viz. requisition, issues etc. and shall be always available for inspection in the contractor’s office at site.

xii) The contractor should see that only the required quantities of materials are got issued. The contractor shall not be entitled to cartage and incidental charges for returning the surplus materials, if any, to the stores from where they were issued to the place as directed by the Engineer-in-Charge.

xiii) Materials/ Equipment supplied by Owner shall not be utilised for any other purpose(s) than issued for.

57. MATERIALS PROCURED WITH ASSISTANCE OF OWNER:

Notwithstanding anything contained to the contrary in any or all the clause of this document where any materials for the execution of the contract are procured with the assistance of Owner either by issue from Owner’s stock or purchase made under orders or permits or licences issued by Government, the contractor shall hold the said materials as trustee for the Owner and use such materials economically and solely for the purpose of the contract and not dispose them off without the permission of the owner and return, if required by the Engineer-in-Charge all surplus or unserviceable materials that may be left with him after the completion of the contract or at its termination for any reason whatsoever on his being paid or credited such prices as the Engineer in-Charge shall determine having due regard to the condition of the materials. The price allowed to the contractor however, shall not exceed the amount charged to him excluding the storage charges if any. The decision of the Engineer-in-Charge shall be final and conclusive in such matters. In the event of breach of the aforesaid condition, the contractor shall in terms of the licences or permits, and/or for criminal breach of trust, be liable to compensate the Owner a double rate or high rate, in the event of those materials at that time having higher rate or not being available in the market, then any other rate to be determined by the Engineer-in-Charge and his decision shall be final and conclusive.

58. MATERIALS OBTAINED FROM DISMANTLING:

If the contractor in the course of execution of the work is called upon to dismantle any part for reasons other than those stipulated in clauses 64 & 68 hereunder, the materials obtained in the work of dismantling etc. will be considered as the Owner’s property and will be disposed off to the best advantage of the Owner.

59. ARTICLES OF VALUE FOUND:

All gold, silver and other materials, of any description and all precious stones, coins, treasure relics, antiquities and other similar things which shall be found in, under or upon the site, shall be property of the Owner and the contractor shall duly preserve the same to the satisfaction of the Engineer-in-Charge and shall from time to time deliver the same to such person or person indicated by the Owner.

60. DISCREPANCIES BETWEEN INSTRUCTIONS:

Should any discrepancy occur between the various instructions furnished to the contractor, his agents or staff or any doubt, arise as to the meaning of any such instructions or should there be any misunderstanding between the contractor’s staff and the Engineer-in-Charge’s staff, the contractor shall refer the matter immediately in writing to the Engineer-in-Charge whose decision thereon shall be final and conclusive and no claim for losses alleged to have been caused by such discrepancies between instructions, or doubts, or misunderstanding shall in any event be admissible.

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61 ALTERATIONS IN SPECIFICATIONS AND DESIGNS AND EXTRA WORK:

A The Engineer-in-Charge shall have power to make any alterations in, omissions from, additions to of substitutions for, the schedule of rates, the original specifications, drawings, designs and instructions that may appear to him to be necessary or advisable during the progress of the work and the contractor shall be bound to carry out such altered / extra / new items of work in accordance with any instructions which may be given to him in writing signed by the Engineer-in-Charge and such alterations, omissions, additions or substitutions shall not invalidate the contract and any altered additional or substituted work which the contractor may be directed to do in the manner above specified as part of the work she be carried out by the contractor on the same conditions in all respect on which he agree to do the main work. The time for completion of work may be extended for the part of the particular job at the discretions of the Engineer-in-Charge, for only such alteration, additions or substitutions of the work, as he may consider as just and reasonable. The rates for such additional, altered or substituted work under this clause shall be worked out in accordance with the following provisions:

a) If the rates for the additional, altered or substituted work are specified in the contract for the work, the contractor is bound to carry out the additional, altered or substituted work at the same rates as are specified in the contract.

b) If the rates for the additional, altered or substituted work are not specifically provided in the contract for the work, the rates will be derived from the rates for similar class of works as specified in the contract for the work. The opinion of the Engineer-in-Charge as to whether the rates can be reasonably so derived from items in the contracts will be final and binding on the contractor.

c) If the rates for the altered, additional or substituted work cannot be determined in the manner specified in sub-clause (a) and (b) above, then the contractor shall, within 7 days of the date of receipt of order to carry out the work, inform the Engineer-in-Charge of the rate which is his intension to charge for such class of work supported by analysis of the rate or rates claimed, and the Engineer-in-Charge shall determine the rates on the basis of the prevailing market rates plus 10% to cover contractor’s supervision, overheads and profit and labour cost at schedule of labour rates and pay the contractor accordingly. The opinion of the Engineer-in-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding on the contractor.

d) Provisions, contained in sub-clause (a) to (c) above shall not, however, apply:

Where the value of alterations / additions / deletions or substitutions exceeds beyond plus or minus 25% of the estimated contract value (i.e. quoted item rates of contractor shall hold good for variations etc. within plus or minus 25% of estimated contract value)

B. In the event and as a result of such alternatives / additions / substitutions / deletion, the scope of contract work exceed the value stipulated in the contract by more than the limits given in clause (d) above, the Contractor shall within 7 days from the receipt of change order, claim revision of the rates supported by the proper analysis in respect of such items for quantities in excess of the above limits, notwithstanding the fact that the rates for such items exist in the tender for the main work or can be derived in accordance with the provision of sub-clause (b) of Clause 61 A, and the Engineer-in-Charge may revise their rates having regard to the prevailing market rates, and the contractor shall be paid in accordance with the rates so fixed. But, under no circumstances the contractor shall suspend / stop / slowdown the work on the plea of non-settlement of rates of items failing under this clause.

62. ACTION WHERE NO SPECIFICATIONS ISSUED:

In case of any class of work for which there is no such specification given by the Owner in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same the work should be carried out as per standard Engineering Practice subject to the approval of the Engineer-in-Charge.

63. ABNORMAL RATES:

The contractor is expected to quote rate for each item after analysis of cost involved for the completion of item/work, considering all specifications and conditions of contract. This will avoid loss of profit or gain, in case of curtailment or change of specification for any item. In case it is noticed that the rates for any item, quoted by the tenderer unusually are high or unusually low it wilt be sufficient cause for the rejection of the tender unless the Owner is convinced about the reasonableness of the rates on scrutiny of the analysis for such rate to be furnished by the tenderer on demand.

64 INSPECTION OF WORK:

64.1 The Engineer-in-Charge will have full power and authority to inspect the works at any time wherever in progress either on the Site or at the contractor’s premises / workshop where situated premises /workshops of any person, firm or corporation where work in connect with the contract may be in hand or where materials are being or are to be supplied, and the contractor shall afford or procure for the Engineer-in-Charge every facility and assistance to carry out such Inspection. The contractor shall at all time during the usual working hours and at all other time for which reasonable notice of the intention of the Engine in-Charge or his representative to visit the works have been given to the contractor, either himself be present to receive order and instructions or post a responsible agent duly accredited in writing for the purpose. Orders given to the contractors agent shall considered to have the same force as if they had

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been given to the contractor himself. The contractor shall give not less than seven days, notice in writing to the Engineer-in-Charge before covering up or placing any work beyond reach of inspection and measurement the event of breach of above the same shall be uncovered at contractor’s expense carrying out such measurement or inspection.

64.2 No materials shall be despatched by the contractor before obtaining the approval of Engineer-in-Charge in writing.

The contractor is to provide at all times during the progress of the work and the maintenance period, proper means of access with ladders, gangways, etc. and the necessary attendance to move and adopt as directed for inspection or measurement of the works by the Engine in-Charge.

65 ASSISTANCE TO THE ENGINEERS:

The contractor shall make available to the Engineer-in-Charge, free of cost necessary instruments and assistance in checking of setting out of works and taking measurement of work.

66. TESTS FOR QUALITY OF WORKS:

66.1 All workmanship shall be of the respective kinds described in the contract documents and in accordance with the instructions of the Engineer-in-Charge and shall be subjected from time to time to such test at contractor’s cost as the Engineer-in-Charge may direct at place of manufacture or fabrication or on the site or at all or any such places. The contractor shall provide assistance, instruments, labour and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required the Engineer-in-Charge.

66.2 All the tests necessary in connection with the execution of the work as decided by Engineer-in-Charge shall be carried out at the field testing laboratory of the Owner by pay the charges as decided by the Owner from time to time. In case of non-availability of test facility with the Owner, the required test shall be carried out at the cost of contractor at government or any other testing laboratory as directed by Engineer-in-Charge.

66.3 If any tests are required to be carried out in connection with the work or materials workmanship not supplied by the contractor, such tests shall be carried out by the contractor as per the instructions of Engineer-in-Charge and cost of such tests shall be reimbursed by the Owner.

67. SAMPLES:

The contractor shall furnish to the Engineer-in-Charge for approval when requested or if required by the specifications, adequate samples of all materials and finishes to be used in the work. Such samples shall be submitted before the work is commenced and in ample time to permit tests and examinations thereof. All materials furnished and finishing applied in actual work shall be fully identical to the approval samples.

68. ACTION AND COMPENSATION IN CASE OF BAD WORK:

If it shall appear to the Engineer-in-Charge that any work has been executed with unsound, imperfect or unskilled workmanship or with materials of any inferior description, or that any materials or articles provided by the contractor for the execution of the work are unsound or of a quality inferior to that contracted for, or otherwise not in accordance with the contract, the contractor shall on demand in writing from the Engineer-in-Charge or his authorised representative, specifying the work, materials or articles complained of, notwithstanding that the same have been inadvertently passed, certified and paid for forthwith shall rectify or remove and reconstruct the works specified and provide other proper and suitable materials or articles at his own charge and cost, and in the event of failure to do so within a period to be specified by the Engineer-in-Charge in his demand aforesaid, the contractor shall be liable to pay compensation at the rate of one percentage of the estimated cost of the whole work, for every week limited to a maximum of 10 per cent of the estimated cost of the whole work, while his failure to do so shall continue and in the case of any such failure the Engineer-in-Charge may on expiry of notice period rectify or remove and re-execute the work or remove and replace with others, the materials or articles complained of as the case may be at the risk and expenses of the contractors in all respects. The decision of the Engineer-in-Charge as to any question arising under this clause shall be final and conclusive.

69. SUSPENSION OF WORKS:

i) Subject to the provisions of sub-para (ii) of this clause, the contractor shall, if ordered in writing by the Engineer-in-Charge or his representative, temporarily suspend the works or any part thereof for such period and such time as so ordered and shall not, after receiving such written order, proceed with the work therein ordered to be suspended, until he shall have received a written order to proceed therewith. The contractor shall not be entitled to claim/ compensation for any loss or damage sustained by him by reason of temporary suspension of the works aforesaid. An extension of time for completion, corresponding with the delay caused by any such suspension of the works as aforesaid will be granted to the contractor, should he applies for the same, provided that suspension was not consequent to any default or failure on the part of the contractor.

ii) In case of suspension of entire work ordered in writing by Engineer-in-Charge for a period of more than two months the contractor shall have the opinion to terminate the contract.

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70. OWNER MAY DO PART OF WORK:

Upon failure of the contractor to comply with any instructions given in accordance with the provisions of the contract, the owner has the alternative right , instead of assuming charge for entire work to place additional labour force, tools, equipments and materials on such parts of the work, as the owner may designate or also engage another contractor to carry out the work. In such cases, the owner shall deduct from the amount which otherwise might become due to the contractor, the cast of such work and materials with ten percent added to cover all departmental charges and should the total amount thereof exceed the amount due to the contractor, the contractor shall pay the difference to the owner.

71. POSSESSION PRIOR TO COMPLETION:

The Engineer-in-Charge shall have the right to take possession of or use any complicated or partially completed work or part of the work. Such possessions or use shall not be deemed to be an acceptance of any work completed in accordance with the contract agreement. If such prior possession or use by the Engineer-in-Charge delays the progress of work, suitable adjustment in the time of completion will made and contract agreement shall be deemed to be modified accordingly.

72. PERIOD OF LIABILITY FROM THE DATE OF COMPLETION OF WORK :

72.1 The contractor shall guarantee the installation work for a period of 12 months from the date of completion of work. Any damage that may lie undiscovered at the time of issue of completion certificate, connected in any way with the equipment or materials supplied by him or in the workmanship shall be rectified or replaced by the contractor at his own expense as deemed necessary by the Engineer-in-Charge or in default, the Engineer-in-Charge may cause the same made good by other workmen and deduct expenses (for which the certificate of Engineer-in-Charge shall be final) from any sums that may be then or at any time thereafter, become due to the contractor or from his security deposit.

72.2 If the contractor feels that any variation in work or quality of materials or proportions would be beneficial or necessary to fulfill the guarantee called for, he shall bring this to the notice of the Engineer-in-Charge in writing. The work will not be considered as complete and taken over by the Owner until all the temporary works etc., constructed by the contractor is removed and work site cleaned to the satisfaction of Engineer-in-Charge.

72.3 Care of Works :

From the commencement to completion of works, the contractor shall lake full responsibility for the care of all works including all temporary works, and in case any damage, loss or injury happens to the works or to any part thereof or to any temporary work, from any cause whatsoever, he shall at own cost repair and make good the same, so that at completion the work shall be in good order and in conformity in every respect with the requirements of the contract and the Engineer-in-Charge’s instructions.

72.4 Effects prior to taking over:

If at any time, before the work is taken over, the Engineer-in-Charge shall

a) Decide that any work done or materials used by the contractor or any sub-contractor is defective or not in accordance with the contract or that the works or any portion thereof are defective or do not fulfill the requirements of contract (all such matters being herein after called ‘Defects’ in this clause) and

b) As soon as reasonably practicable, notice given to the contractor in writing of the said decisions specifying particulars of the defects alleged to exist or to have occurred, then the contractor shall at his own expenses and with all speed make good the defects so specified.

In the case contractor shall fail to do so, the Owner may take, at the cost of the contractor, steps such as may in all circumstances be reasonable to make good such defects. The expenditure, so incurred by the Owner shall be recovered from the amount due to the contractor. The decision of the Engineer-in-Charge with regard to the amount be recovered from the contractor will be final and binding on the contractor. As soon as the works have been completed in accordance with the contract (except in minor respects that do not affect their use for the purpose for which they are intended and except for maintenance thereof provided in clause 72.1) and have passed the tests on completion, the Engineer-in-Charge shall issue a certificate (hereinafter called completion certificate) in which he shall certify the date on which the work have been so completed and have passed the said tests and the Owner shall be deemed to have taken over the works on the date so certified. If the works have been divided into various groups in the contract, the Owner shall be entitled to take over any group or groups before the other or others and thereupon the Engineer-in-Charge shall issue a completion certificate which will however, be for such group or groups as taken over only.

72.5 Defects after taking over:

In order that the contractor could obtain a completion certificate, he shall make good with all possible speed, any defect arising from the defective materials supplied by the Contractor or workmanship or any act of omission of the contract that may have been noticed or developed after the works or group of the works has been taken over. The period allowed for carrying out such work will be normally one month, if any defect is not, remedied within a reasonable time, the Owner may proceed to do the work at the contractor’s risk and expense and deduct from the final

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bill such amount as may be decided by the Owner. If by reason of any default on the part of the contractor a completion certificate has not been issued in respect of every portion of the work within one month after the date fixed by the contract for the completion of the works, the Owner shall be at his liberty to use the works or portion thereof in respect of which a completion certificate has not been issued provided that the works or the portion thereof so used as aforesaid shall be afforded reasonable opportunity for completing these works for the issue of completion certificate.

Performance of contractor shall be evaluated on each job by Engineer-in-Charge and recorded in format (form No. 20104) as given below:

Date... .................

PERFORMANCE OF CONTRACTOR

JOB : ...................................................................................................................................................................

CONTRACTOR : ..................................................................................................................................................

CONTRACT NO. & DATE .....................................................................................................................................

DATE OF START : .................................................... DATE OF COMPLETION: ...................................................

PARAMETERS REMARKS

Resource Mobilisation

Quality consciousness

Safety awareness

Concern for Housekeeping

ENGINEER-IN-CHARGE

NAME

DESIGNATION

Form No. 20104

Review of performance shall be carried out at appropriate intervals by committee for enlistment for contractors.

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SECTION VI

BILLS / MEASUREMENT / PAYMENT

73. SCHEDULE OF RATES AND PAYMENTS:

i) Contractor’s Remuneration

The price to be paid by the Owner to contractor for the whole of the work to be done and the performance of all the obligations undertaken by the contractor under the contract documents shall be ascertained by the application of the respective schedule of rates (the inclusive nature of which is more particularly defined by way of application but not of limitation, with the succeeding sub-clause of this clause) and payment to be made accordingly for the work actually executed and approved by the Engineer-in-Charge. The sum so ascertained shall (excepting only as and to the extent expressly provided herein) constitute the sole and inclusive remuneration of the contractor under the contract and no further payment whatsoever shall be or become due or payable to the contractor under the contract.

ii) Schedule of Rates to be inclusive:

The prices/ rates quoted by the contractor shall remain firm till the issue of final completion certificate and shall not be subject to escalation. Schedule of rates, shall be deemed to include and cover all costs, expense and liabilities of every description and all risk of every kind to be taken in executing, completing and handing over the work to the Owner by the Contractor. The Contractor shall be deemed to have known the nature scope, magnitude and the extent of the works and materials required, though the contract document may not fully and precisely furnish them. He shall make such provision in the schedule of rates as he may consider necessary to cover the cost of such items of work and materials as may be reasonable and necessary to complete the works. The opinion of the Engineer-in-Charge as to the items of work which are necessary and reasonable for completion of work shall be final and binding on the contractor, although the same may not be shown on or described specially in contract documents.

Generally of this present provision shall not be deemed to cut down or limited in any way because in certain cases it may and in other cases it may not be expressly stated that the contractor shall do or perform a work or supply articles or perform services at his own cost or without addition of payment or without extra charges or words to the same effect or that it may be stated or not stated that the same are included in and covered by the schedule of rates.

iii) Schedule of Rates to Cover Constructional Equipments, Materials, Labour etc.

Without in any way limiting the provisions of the proceeding sub-clause the schedule of rates shall be deemed to include and cover the cost of all constructional equipment, temporary work (except as provided for herein), pumps, materials, labour, the insurance, fuel, stores and appliances to be supplied by the contractor and other matters in connection with each item in the schedule of rates and the execution of the works or any portion thereof, finished, complete in every respect and maintained as shown or described in the contract documents or may be ordered in writing during the continuance of this contract.

iv) Schedule of Rates to cover Royalties, Rents and Claims :

The schedule of rates shall be deemed to include and cover the cost of all royalties and fees for the articles and processes, protected by letters, or otherwise incorporated in or used in connection with the works, also all royalties, rents and other payments in connection with obtaining materials of whatsoever kind for the works and shall include an indemnify to the Owner which the contractor hereby gives against all actions, proceedings, claims damages, costs and expenses arising from the incorporation in or use on the works of a such articles, processes or materials, Octroi or other municipal or local Board charges levied on materials, equipment or machineries to be brought to site for use on work shall be borne by the contractor.

v) Schedule of Rates to Cover Taxes and Duties :

No exemption or reduction of customs duties, excise duties, sales tax, quarry or any port dues, transport charges, stamp duties or State Government or local body or Municipal Tax or duties, Taxes or charges shall be deemed to be included in and covered by the schedule of rates. The contractor shall also obtain and pay for all permits or other privileges necessary to complete the work.

vi) Schedule of Rates to cover Risk of Delay:

The Schedule of Rates shall be deemed to include and cover the risk of all possibility of delay and interference with the contractors conduct of work which occur from any cause including orders of owner in the exercises of his powers and on account of extension of time granted due to various reasons and for all other possible or probable cause of delay.

vii) Schedule of Rates cannot be Altered:

For work under unit rate basis, no alteration will be allowed in the schedule of rates or works or any part of them being modified, altered, extended, diminished or omitted. The schedule of rates are fully Inclusive rates which have been fixed by the contractor and agreed to the Owner and cannot be altered.

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For lumpsum contract, the payment will be made according to the work actually carried out for which purpose an item wise, workwise, schedule of rates shall be furnished, suitable for evaluating the value of work done and preparing running account bills. Lumpsum contract shall also allow for any increase or decrease in the total quantity of work upto approximate 10% of the quoted price and the contract value shall be adjusted accordingly.

74. PROCEDURE FOR MEASUREMENT / BILLING OF WORK IN PROGRESS :

i) Measurements:

All measurements shall be in metric system. All the works in progress will be jointly measured by the representative of the Engineer-in-Charge and the Contractor’s authorise agent progressively. Such measurement will be got recorded in the measurement book b the Engineer-in-Charge or his authorised representative and signed in token of accepted by the contractor or his authorised representative.

For the purpose of taking joint measurement the contractor’s representative shall be bound to be present whenever required by the Engineer-in-Charge. If, however, he absents for any reason whatsoever the measurement will be taken by the Engineer-in-Charge or hi representative and this will be deemed to be correct and binding on the contractor.

ii) Billing:

The contractor will submit a bill in approved proforma in triplicate to the Engineer-in-Charge of the work giving abstract and detailed measurements for the various items executed during a month, before the expiry of the 1st week of the succeeding month. The Engineer-in-Charge shall take or cause to be taken the requisite measurements for the purpose of having the same verified and the claim, as far as admissible, adjusted, if possible, before the expiry of 10 days from presentation of the bill.

iii) Secured Advance on Materials.

In case of tenders for completed item of work, contractor may be allowed ‘secured advance’ on the security of materials brought to site for execution of the contracted item of work, to the extent of 75% of the value of materials as assessed by the Engineer-in-Charge provided that the materials are of an imperishable nature and that a formal agreement is drawn up with the contractor under which the Owner secures a lien on the materials and is safeguarded against losses due to the contractor postponing the execution of the work or to the storage or misuse of the materials and against the expenses entitled for their proper watch and safe custody. Recoveries of advances so made, would not be postponed until the whole of work entrusted to the contractor is completed. That should be adjusted from his bill, for work done as the materials are used, the necessary deductions being made whenever the items of work in which they are used are billed for. The decision regarding the imperishable nature of the materials on which the above is applicable, shall be at the discretion of Engineer-in-Charge.

iv) Dispute in Mode of Measurements:

In case of any dispute as to the mode of measurement not covered by the contract to be adopted for any item of work, mode of measurement as per latest Indian Standard Specifications shall be followed.

75. LUMPSUMS IN TENDER :

For the items in tender where it includes lumpsum in respect of parts of work, the contractor shall be entitled to payment in respect of the items at the same rates as are payable under this contract for such items, or if part of the work in question is not In the opinion of the Engineer-in-Charge capable of measurement of determination, the owner may at his discretion pay the lumpsum amount entered In the tender or a percentage thereof and the certificate In writing of the Engineer-in-Charge shall be final and conclusive against the contractor with regards to any sum or sums payable to him under the provisions of the clause.

76. RUNNING ACCOUNT PAYMENTS TO BE REGARDED AS ADVANCES: All running account payments shall be regarded as payment by way of advance against the final payment only and not as

payments for work actually done and completed and shall not preclude the requiring of bad, unsound and imperfect, or unskilled work to be removed and taken away and reconstructed or re-erected or be considered as an admission of the due performance of the contract, or any part thereof in this respect, or of the accruing of any claim by the contractor, nor shall it conclude, determine or affect in any way the powers of the Owner under these conditions or any of them as to the final settlement and the adjustments of the accounts or otherwise, or in any other way vary or affect the contract.

The final bill shall be submitted by the contractor within one month of the date of physical completion of the work, and settled immediately but not later than 60 days otherwise the Engineer-in-Charge’s certificate of the measurement and of total amount payable for the work accordingly shall be final and binding on all parties.

77. NOTICE OF CLAIMS FOR ADDITIONAL PAYMENT:

Should the contractor consider that he is entitled to any extra payment or compensation or to make any claims whatsoever in respect of the works, he shall forthwith give notice in writing to the Engineer-in-Charge that he claims extra payment and / or compensation. Such notice shall be given to the Engineer-in-Charge within two days from the ordering of any work or happening of any event upon which the contractor bases such claims, and such notice shall contain full particulars of the nature of such claim with full details and amount claimed. Failure on part of the contractor to put toward any claim with the necessary particulars as above within the time above shall be an absolute waiver thereof. No omissions by the Owner to reject any such claim and no delay in dealing therewith shall be waiver by the Owner of any rights in respect thereof.

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78. PAYMENT OF CONTRACTOR’S BILL:

No payment shall be made for works estimated to cost less than Rs. 50,000/- till the whole of the work shall have been completed and a certificate of completion given. But in case of works estimate to cost more than Rs. 50,000/- the contractor on submitting the bill thereof be entitled to receive a monthly payment proportion to the part thereof approved and passed by the Engineer-in-Charge, whose certificate of such approval and passing of the sum so payable shall be final and conclusive against the contractor. This payment will be made after making necessary deductions as stipulated elsewhere in the contract document for materials, security deposit or any moneys due to the Owner etc. Payment due to the contractor shall be made by the Owner if so directed, by Crossed Account Payee Cheque forwarding the same to registered office or the notified office of the contractor in no case will Owner be responsible if the cheque is mislaid or misappropriated by unauthorised person/ persons. In all cases, the contractor shall present his bill duly pre-receipted on proper revenue stamp.

All payments shall be made in Indian currency.

79. RECEIPT OF PAYMENT:

Receipt for payment made on account of work when executed by a firm must be signed by a person holding due power of attorney in this respect on behalf of the contractor, except when the contract are described in their tender as a limited company in which case the receipts must be signed in the name of the company by one of its principal officers or by some other person having authority to give effectual receipt for the company.

80. COMPLETION CERTIFICATE:

80.1 Application for Completion Certificate:

When the contractor fulfills his obligation under clause 72.4, he shall be eligible to apply for completion certificate. The contractor may apply for separate completion certificate respect of each such portion of the work by submitting the completion documents along with such application for completion certificate.

The Engineer-in-Charge shall normally issue to the contractor the completion certificate within one month after receiving an application therefor from the contractor after verifying from the completion documents and satisfying himself that the work has been completed in accordance with and as set out in the construction and erection drawings and the contract documents.

The contractor, after obtaining the completion certificate is eligible to present the final for the work executed by him under the terms of contract.

80.2 Completion Certificate:

Within one month of the completion of the work in all respects, the contractor shall be furnished with a certificate by the Engineer-in-Charge of such completion, but no certificate shall be given nor shall the work be deemed to have been executed until all scaffolding surplus materials and rubbish is cleared off the site completely or until the work shall have been measured by the Engineer-in-Charge whose measurement shall be binding and conclusive. The work will not be considered complete and taken over by the Owner, until all the temporary works, labour and staff colonies etc. constructed, are removed and the work site cleaned of all debris etc., as described in clause in 80.3 below and to the satisfaction of the Engineer-in-Charge.

If the contractor shall fail to comply with the requirements of this clause on or before the date fixed for the completion of the work, the Engineer-in-Charge may at the expenses of the contractor remove such scaffolding, surplus materials and rubbish and dispose off the same as he thinks fit and clean off such dirt as aforesaid, and the contractor shall forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such scaffolding or surplus materials as aforesaid except for any sum actually realised by the sale thereof.

80.3 Clearing the site :

Cart away all debris generated from the work outside the refinery and dispose it off without giving rise to any complaints from local, municipal or government authorities. Metal scraps or any other scrap including wooden packing materials shall be disposed as instructed by the Engineer-in-Charge or as follows:

a) All unused scrap steel bar/ structural steel sections/pipe materials etc., (Free issue by owner) shall be the property of the owner and the same shall be returned by the contractor category-wise at their own cost to Owner’s store. The weighment slip issued by the Warehouse (in original) is required to be attached along with the final bill/ material reconciliation statement. In case, the material is supplied by the contractor, as per their scope of work, the scrap material generated out of the same should be taken outside Refinery at their own cost before the settlement of the final bill.

b) Insulation material (either issued by owner to the contractor or supplied by contractor) shall be kept in the area allocated by owner. During the insulation activities, the contractor should keep the work area clean on day-to-day basis. On completion of insulation job, all debris/packing should be taken outside refinery for disposal at their own cost before the settlement of the final bill.

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c) Each debris generated out of excavation/dismantling activity should be taken outside refinery for disposal at their own cost, as directed by Engineer-in-Charge. Certified copy of gate passes shall be attached with the final bill/ material reconciliation statement.

The financial implication of above, if any, should be taken care of in the quoted rates; and no separate claim shall be entertained on this account.

The final bill of the contractor shall be linked with the area cleaning in all respects, including removal of shuttering material, disposal of debris/scrap etc. to the entire satisfaction of Engineer-in-Charge.

80.4 Completion Certificate Documents:

For the purpose of clause 80, the following will be deemed to form the completion documents i) The technical documents according to which the work was carried out. ii) Three sets of construction drawings showing therein the modification and corrections made during the

course of execution signed by the Engineer-in-Charge. iii) Completion Certificate for “embedded” and “covered” up works. iv) Certificate of tests performed for various works.

v) Certificate of final levels as set out for various works. vii) Material appropriation for the materials issued by the owner for the works and of surplus materials returned

to the Owner’s store duly supported by necessary documents. viii) Indemnity Bond, as per the format prescribed by the owner, on a stamp paper value Rs. 100/- (Rs. Hundred

only) to keep indemnified the owner of obligations towards contract labour, viz. Employees Provident Fund, ESIC Minimum Wages etc.

81. FINAL DECISION AND FINAL CERTIFICATE:

Upon Expiry of the period of liability and subject to the Engineer-in-Charge being satisfied that the works have been duly maintained by the contractor during monsoon or such period as herein before provided in clause 72.1 and that the contractor has in all respect duly made up any subsidence a performed all his obligations under the contract, the Engineer-in-Charge shall (without prejudice to the rights of the Owner to retain the provisions of relevant clause hereof) give a certificate herein referred to as the final certificate to that effect. The contractor shall not be considered to have fulfilled the whole of his obligations under the contract until Final Certificate have been given by the Engineer-in-Charge notwithstanding any previous entry upon the work and taking possession working or using of the same or any part thereof by the owner.

82 . CERTIFICATE FOR PAYMENTS AND EVIDENCE OF COMPLETION:

Except the final certificate, no other certificate or payments against a certificate or on general account shall be taken to be an admission by the Owner of the due performance of the contract of any part thereof or of occupancy or validity of any claim by the contractor.

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SECTION VII

TAXES AND DUTIES 83. TAXES, DUTIES, OCTROI ETC. : The contractor agrees to and does hereby accept full and exclusive liability for the payment of any and all taxes, duties, octroi

etc. now or hereafter Imposed, increased, modified, and all the sales taxes, now in force and hereafter increased, imposed, or modified from time to time in respect of work and materials and all contributions and taxes for unemployment compensation, insurance and old age pensions or annuities now or hereafter imposed by any Central or State Government authorities which are imposed with respect to or covered by the wages, salaries, or other compensations paid to the persons employed by the contractor and the contractor shall be responsible for the compliance with all obligations and restrictions imposed by the Labour Law or any other law affecting employer - employee relationship and the contractor further agrees to comply and secure the compliance by all sub-contractors, with all applicable Central, State, Municipal and local laws and regulations and requirements of any Central, State or Local Government agency or authority. Contractor further agrees to defend, indemnify and hold harmless from any liability or penalty which may be Imposed by the Central, State of Local Authority by reason of any violation by contractor or sub-contractor of such Taws, regulations or requirements and also from all claims, suits or proceeding that may be brought against the Owner arising under, growing out of, or by reason of the work provided for by this contract by third parties, or by Central or State Government authority or any administrative sub-division thereof.

84. INSURANCE: Contractor shall at his own expenses carry and maintain, insurance with reputable insurance companies to the satisfaction of the

Owner as follows: i) Employees State Insurance Act: The Contractor agrees to and does hereby accept full and exclusive liability for the compliance with all obligations

imposed by the Employees State Insurance Act, 1948, and the contractor further agrees to defend, indemnify and hold Owner harmless from any liability or penalty which may be imposed by the Central, State or Local Authority by reason of any asserted violation by contractor or sub-contractor, of the Employee State Act, 1948 and also from all claims suits or proceedings that may be brought against the Owner arising under, growing out of or by reason of the work provided for by this contract whether brought by employees of the contractor, by third parties or by Central or State Government authority or any political sub-division thereof.

The contractor agrees to filing, with the Employees State Insurance Corporation, the Declaration Forms and all forms which may be required in respect of the contractor’s or sub-contractor’s employees whose aggregate remuneration is Rs. 3,000/- per month or less and who are employed in the work provided for or those covered by ESI Act under any amendment to the Act from time to time, The contractor shall deduct and secure the agreement of the sub-contractor to deduct the employee’s contribution as per the first schedule of the Employee State Insurance Act from wages and affix the Employee’s contribution Cards at Wages payment intervals. The contractor shall remit and secure the agreement of the sub-contractor to remit to the State Bank of India, Employee’s State Insurance Corporation Account, the Employee’s contribution as required by the Act. The contractor agrees to maintain all Cards and records as required under the Act in respect of employees and the payments and the contractor shall secure the agreement of the sub-contractor to maintain such records. Any expenses incurred for the contribution, making contribution or maintaining records shall be to the contractor’s or sub-contractor’s account.

The Owner shall retain such sum as may necessary, from the total contract value until contractor shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948, have been paid.

ii) Workman’s Compensation and Employee’s Liability Insurance: Insurance shall be effected for all the Contractor’s employees engaged in the performs of this contract, if any of the

work is sublet, the contractor shall require the sub-contractor to provide workman’s compensation and employer’s liability Insurance for the latter’s employees if such employees are not covered under the contractors insurance.

iii) Any other Insurance Required Under Law or Regulations or by Owner : Owner shall cover Project Material and Equipments under and over all Marine-cum-Erection Insurance Policy.

Contractor shall carry and maintain any and all other insurance which be required under any law or regulation from time to time. He shall also carry and main any other insurance which may be required by the Owner.

iv) Automobile Liability Insurance : Contractor shall take out an Automobile Liability Insurance to cover all risks to Owner for each of his vehicles plying on

works of this contract and these insurance shall be valid for the total contract period. No extra payments will be made for this insurance. Owner shall not be liable for any damage or loss not made good by the insurance company, should such damage or toss result from unauthorised use of the vehicle.

85. DAMAGE TO PROPERTY:

i) Contractor shall be responsible for making good, to the satisfaction of the Owner any loss of and any damage to all structures and properties belonging to the Owner or being executed or procured or being procured by the Owner or of other agencies within the premise all the work of the Owner, if such loss or damage to due to fault and/or the negligence willful acts or commission of the contract, his employees, agents, representative or \ sub-contractor.

ii) The contractor shall indemnify and keep the Owner harmless of all claims for damage to property other than Owner’s property arising under or by reason of this agreement if such claims results from the fault and/or negligence or willful acts or commission of contractor his employees, agents, representatives or sub-contractors.

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SECTION VIII

LABOUR LAWS AND OTHER REGULATIONS

86. LABOUR LAWS :

i) No labour below the age of eighteen years shall be employed on the work.

ii) The contractor shall not pay less than what is provided under the Minimum Wages Act for the applicable trade or category of workman to the worker engaged by him on the work and also ensure that any sub-contractors engaged by him also pay not below the applicable minimum wages under the Act and hold the company, indemnified in respect of any claims that may arise in respect or non-compliance with this requirements.

iii) The contractor shall observe all the formalities required under the provisions of the contract labour (Regulation and abolition) Act 1970 and the rules made thereunder and as may be amended from time to time. He shall pay the required deposit under the Act Appropriate to the number of workmen to be employed by him or through sub-contractor and get him self registered under the Act. He shall produce the certificate of registration granted by the Govt. authority under the Act to the company before commencement of work. The company recognises only the contractor and not his sub-contractors under the provisions of the Act. The contractor will have to submit daily a list of his employees, who will be entering the Company’s premises for the work awarded. He will also keep his wage register available at all times as close to the work site as possible and produce the same for inspection whenever required by designated Company officials. If the company so desires, a deposit may be taken from the Contractor to be refunded only after the Company is satisfied that all the workmen employed by the contractor have been fully paid for the period of work in Company’s premises at least at rates equal to or better than wages provided for under the Minimum Wages Act.

iv) The Contractor will comply with the provisions of the employee’s Provident Fund Act and the Family Pension Fund Act as may be applicable and as amended from time to time. Contractor shall obtain their own provident fund account number. Offer of the contractor who does not have provident fund account will be liable for rejection.

v) The Contractor will comply with the provisions of the Payment of Gratuity Act 1972 as may be applicable and as amended from time to time.

87. IMPLEMENTATION OF APPRENTICES ACT 1961 :

The Contractor shall comply with provisions of the Apprentices Act 1961 and the Rules/orders issued thereunder from time to time. If he fails to do so, his failure will be breach of the contract and the Engineer-in-Charge may, at his discretion, cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the act.

88. CONTRACTOR TO INDEMNIFY THE OWNER:

i) The contractor shall indemnity the owner and every member, officer and employee of the Owner, also the Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs, and expenses whatsoever arising out of or in connection with the matters referred to in clause 84 and all actions/ proceedings, claims, demands, costs and expenses which may be made against the Owner for or in respect of or arising out of any failure by the contractor in the performance of his obligations under the contract documents. The Owner shall not be liable for or in respect of any demand or compensation payable by law in respect of or in consequence of any accident or injury to any workmen or other person in the employment of the contractor or his sub-contractor and contractor shall indemnify and keep indemnified the Owner against all such damages and compensations and against all claims, damage, proceedings, costs, charges and expenses whatsoever, thereof or in relation thereto.

ii) Payment of Claims and Damages:

Should the Owner have to pay any money in respect of such claims or demands as aforesaid the amount so paid and the costs incurred by the Owner shall be charged to and paid the Contractor and the contractor shall not be at liberty to dispute or question the rig of the Owner to make such payments notwithstanding the same may have been made without his consent or authority or in law or otherwise to the country.

In every case to which by virtue of the provisions of Section 12, sub-section (I) of workmen’s compensation Act 1923 or other applicable provisions of workmen’s Compensation Act any other Act, the Owner is obliged to pay compensation to a workmen employed by contractor in execution of the works, the Owner will recover from the contractor the amount of compensation so paid and without prejudice to the rights of Owner under Section 12 sub-section (2) of the said Act. Owner shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the contractor whether under the contract or otherwise. The Owner shall not be bound to contest any clime made under Section 12, sub-section (I) of the said Act except on the written request of contractor and upon his giving to the Owner full security for all costs for which the Owner might become liable on consequence of contesting such claims.

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iii) Employment Liability:

a) The contractor shall be solely and exclusively responsible for engaging or employing persons for the execution of work. All employees engaged by the contractor shall be on his/ their payroll and paid by him/ them. All disputes or differences between the contractor and his/ their employees shall be settled by him/ them. Owner has absolutely no liability whatsoever concerning the employees of the contractor. The contractor shall indemnify owner against all loss or damage or liability arising out of or in the course of his/ their employees. The contractor shall make regular and full payment of wages without giving any complaint by any employee of the contractor or his sub-contractor regarding non-payment of wages/ salaries or other dues. Owner reserves the right to make such payments directly, to such employee or sub-contractor of the contractor and recover the amount in full from the bills of Contractor, and the contractor shall not claim any compensation or reimbursement thereof. The Contractor shall comply with the Minimum Wages Act applicable to the area with regard to payment of wages of his employees and also of employees of his sub-contractor.

b) The Contractor shall advise in writing to all of his employees and the employees of his sub-contractor as follows:

It is fully understood that your appointment and/ or deployment is only in connection with the owner and it does not give you any right of claim for employment by owner.

89. HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS:

In respect of all labour directly employed in the works for performance of the contractor’s par this agreement, the contractor shall comply with or cause to be complied with all the rules and regulations of the local sanitary and other authorities or as framed by the Owner from time to time for the protection of health and sanitary arrangements for all workers.

90. SAFETY REGULATIONS:

i) In respect of all labour, directly or indirectly employed In the work for the performance of contractor’s part of this agreement, the contractor shall at his own expenses arrange for all safety provisions as per safety codes of C.P.W.D. Indian Standard Institution, the Electricity Act The Mines Act and any such other acts as applicable.

ii) The Contractor shall ensure that he, his sub-contractor and his, or their personnel or representatives shall comply with all Fire / Safety regulations issued from time to time by the Company or otherwise howsoever and should any injury resulting in death or not or loss / or damage due to Fire to any property or a portion thereof, occurred as a result of failure to comply with such regulations, the contractor shall be held responsible for the consequences thereof and shall keep the company harmless and indemnified.

91. ARBITRATION:

a) Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-claim or set off of the Corporation against the Contractor or regarding any right, liability, act, omission on account of any of the parties hereto arising out of or in relation to his agreement shall be referred to the sole Arbitration of the Director (Refinery) of the corporation or of some officer of the Corporation who may be nominated by the Director (Refinery). The Contractor will not be entitled to raise any objection to any such arbitrator on the ground that the arbitrator is an Officer of the Corporation or that he has dealt with the matters to which the contract relates or that in the course of his duties as an Officer of the Corporation he had expressed views on all or any other matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, the Director (Refinery) as aforesaid at the time of such transfer, vacation of office Or inability to act may in the discretion of the Director (Refinery) designate another person to act as arbitrator in accordance with the terms of the agreement to the end and intent that the original Arbitrator shall be entitled to continue the arbitration proceedings not withstanding his transfer or vacation or office as an Officer of the Corporation if the Director (Refinery) does not designate another person to act as arbitrator on such transfer, vacation of office or inability of original arbitrator. Such persons shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Director (Refinery) or a person nominated by such Director (Refinery) of the Corporation as aforesaid shall act as arbitrator, hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the agreement subject to the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder for the time being in force shall apply to the arbitration proceedings under this clause.

b) The arbitrator shall have power to order and direct either of the parties to abide by, observe and perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and/ or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration and Conciliation Act, 1996 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.

c) The parties against whom the arbitration proceedings have been initiated, that is to say the Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim or set off before the Arbitrator in respect of any matter an issue arising out of or in relation to the Agreement, without seeking a formal reference of arbitration to the

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Director (Refinery) for such counter-claim, cross or set off and the Arbitrator shall be entitled to consider and deal with the same as if the matters arising therefrom has been referred to him originally, and deemed to form part of the reference made by the Director (Refinery).

d) The arbitrator shall be at liberty to appoint, if necessary, any accountant or engineering or other technical person to assist him and to act by the opinion so taken.

e) The arbitrator shall have power to make one or more awards whether interim or otherwise, in respect of the dispute and difference and in particular will be entitled to make separate awards in respect of claims or cross-claims of the parties.

f) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the other party in such manner and to such extent as the arbitrator may in his discretion determine and shall also be entitled to require one or both the parties to deposit funds in such proportion to meet the arbitrators’ expenses whenever called upon to do so.

g) The parties hereby agree that the courts in the city of Ernakulam alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed in the concerned courts in the city of Ernakulam only.

92. JURISDICTION:

The contractor shall be governed by and constructed according to the laws in force in INDIA. The contractor hereby submits to the jurisdiction of the Courts situated at Ernakulam for the purpose of actions and proceedings arising out of the contract and the courts at Ernakulam only will have jurisdiction to hear and decide such actions and proceedings.

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SECTION - IX

SAFETY/ SECURITY REGULATION OF REFINERY

9.1 GENERAL

In respect of all Labour, directly or indirectly employed in WORK for the performance of Contractor’s part of this Agreement, CONTRACTOR shall at. his own expense arrange for all the safety provisions as per safety codes of C.P W.D., Indian Standards Institution, The Electricity Act, The Mine Act and such other Acts as applicable.

9.2 OBSERVANCE AND ADHERENCE TO SAFETY REGULATIONS OF OWNER

Contractor shall also observe and abide by all safety regulations-of Owner as given below:

9.2.1 CARRYING MATCH BOXES AND LIGHTERS/SMOKING

(i) Carrying of match boxes and lighters within the refinery premises is not permitted.

(ii) Smoking is not permitted inside refinery premises.

9.2.2 SAFETY CLEARANCE PROCEDURE

i) Any work carried out within the refinery premises must be covered by a work permit issued by Supervisor of area involved. In addition, a safety permit must be obtained from the concerned Department prior to commencement of the following types of jobs;

a) Any work involving open flames and sparks such as welding, gas cutting, soldering, grinding, use of hurricane lamps, petromax, etc.;

b) Sand blasting;

c) Use of gasoline, diesel or electric power driven engines and tools;

d) Entry of vehicles inside the battery limits of process area, within tank dykes and adjacent to pump houses/API separator and loading gantries;

e) Entry of personnel into any process of storage facility that has been in service, sewers, sumps, etc.

f) Entry into hazardous and potentially hazardous areas like TEL building, floating roofs of storage tanks; and

g) Bringing in explosive and flammable materials within Bharat Petroleum Corporation Limited - Kochi Refinery.

ii) All conditions stipulated in the safety permit must be strictly complied with.

iii) BPCL-KR reserves the right to cancel a work or safety permit without assigning reasons. When called upon to stop the work by any refinery personnel, Contractor shall immediately cease to continue the work. Before commencement, fresh work and safety permits must be obtained.

9.3 USE OF REFINERY FACILITIES

Under no condition shall any CONTRACTOR’S personnel tamper with or use any property belonging to the BPCL-KR without obtaining prior sanction from the Supervisor of area concerned.

9.4. EMERGENCIES

The CONTRACTOR’S personnel shall stop their work and proceed to a safe area in the event an emergency arises in the area they are working like in case of fire, oil spillage, power failure, gas leak, etc. Before recommencement of the WORK they should obtain clearance of Supervisor of the area involved.

9.5 TEMPORARY FIXTURES

i) Before erecting temporary shelter like sheds or tents anywhere within the BPCL-KR premises, written permission of Safety Section must be obtained.

ii) Temporary fixtures like sheds, tents. etc. shall be erected in conformity with normal safety standards. Thatched roof to such fixtures will not be permitted.

iii) Temporary piping, hose connections and electrical wiring must be laid in such a manner that they may not, cause tripping or hitting hazard.

iv) All precautions should be taken to ensure that any temporary electrical wiring used within the refinery premises will not cause sparks.

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9.6 COMPRESSED GAS CYLINDERS

Compressed gas cylinders shall be used in upright position. They must be firmly located on the ground on a sturdy stand and the cylinder should be chained to prevent accidental fall.

9.7 HOUSEKEEPING

Good housekeeping must be practised by the CONTRACTOR’S personnel at all times while within the Plant. During and after completion of the work, they are to ensure that their work area is kept clean and tidy. Materials and equipments should be stored in a safe and orderly manner so that they will not block exits to roads, buildings, aisles, passages and approach to fire fighting equipment such as fire hydrants, fire hoses and fire extinguishers or areas where emergency safety showers, electrical switch panels and switch rooms are located.

9.8 PERSONAL PROTECTIVE EQUIPMENT

For the safe conduction of certain work, personal protective equipment will be stipulated by Safety section or by Supervisor of the area concerned. CONTRACTOR shall provide such equipment to their personnel. However, in certain cases, personal protective equipment maintained by the BPCL-KR will be made available for this purpose in which event, such equipment shall be returned to the authorities in good condition. Personnel working in the process area and those engaged in mechanical work should wear helmets. When working at height, they should use safety belt. They should use proper goggles when engaged in welding or gas cutting.

9.9 CLOTHING

CONTRACTOR’S personnel shall not wear loose clothing while working around moving or rotating machinery and equipment.

9.10 UNSAFE PRACTICES

Any unsafe practices or disregard of normal safe working practices by CONTRACTOR’S personnel, when pointed out by BPCL-KR personnel shall be immediately corrected.

9.11 PERSONAL CONDUCT

i) Working under the influence of alcohol / narcotics:

Entering the refinery premises while under the influence of alcohol/narcotics is strictly forbidden.

ii) Horseplay

The following activities / behaviours on the part of Contractor’s personnel are strictly forbidden:

(a) Fooling on the Work, mock fighting or fighting within the BPCL-KR premises will not be tolerated. (b) Gambling within the BPCL-KR premises. (c) Entering the refinery premises while in possession of weapons such as knives etc. (d) CONTRACTOR’S personnel shall not pick up quarrel or get into arguments with OWNERS’/ CONSULTANTS’

personnel or act in any manner subversive of refinery discipline. In case of any misunderstanding, such problems should be referred to the concerned refinery personnel.

9.12 MOTOR VEHICLE DRIVING

The CONTRACTOR shall ensure that all state traffic rules and regulations are complied with while motor vehicles are driven inside the refinery premises. In addition, the following points are also outlined for compliance:

i) SPEED LIMIT Speed limit within the refinery premises is 32 kmph, except around the process area where the speed limit is 16 kmph.

In any case, vehicle drivers should take cognizance of road, weather and vehicle condition and adjust their driving accordingly.

ii) PARKING Park vehicles only in approved areas. Vehicles must be parked in such a manner that they will not move while

unattended. As a general rule, vehicles should not be parked at road bends, in front of fire equipment sheds and fire fighting equipment thereby blocking access to them.

iii) SAFETY FITTINGS Vehicles driven inside the refinery premises should have effective breaks, horns, lights, mufflers, flame arrestors etc. iv) SAFE LOAD / NUMBER OF PASSENGERS Vehicle shall carry only the number of passengers or weight of load it is authorised to carry as per law. Loads carried in

trucks shall be properly secured so that they will not accidentally fall off while vehicle is in motion. v) TRACTORS / GOODS VEHICLE Tractors and trucks should not be used for transporting personnel. vi) CHECKING OF OVERHEAD AND SIDE CLEARANCE Vehicle drivers shall always check over-head and side clearance while driving vehicles.

vii) The CONTRACTOR shall obtain prior permission to operate vehicles inside the refinery premises. viii) If required by the OWNER, before deployment of the drivers for driving vehicle inside BPCL - KR premises, they shall

undergo and pass the safety driving test conducted by the OWNER.

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9.13 FIRE PROTECTION EQUIPMENT i) OWNER will provide standby fire protection equipment wherever it is required. The CONTRACTOR’S personnel who are

working on such jobs will be instructed by the Safety section, the operation of such standby fire protection equipment. In the Event of an accidental fire, it is expected of such personnel to make efforts to extinguish the fire with the standby equipment made available. If the fire situation cannot be controlled, then the CONTRACTOR’S personnel should immediately get in touch with any OWNER’S personnel available. In all cases, accidental fire shall be reported to the Supervisor of the area concerned.

ii) A Work permit must be obtained prior to CONTRACTOR’S personnel drawing water from the refinery fire water loop. iii) All efforts should be made by the CONTRACTOR’S personnel to prevent occurrence of any unwanted fire. Gasoline,

driven engines, trucks, tractors etc. shall not be filled with fuel while the motor is still running. v) Gasoline or naphtha must not be used as a cleaning agent or solvent.

9.14 REPORT ON ACCIDENTS

i) All personal injuries sustained by the CONTRACTOR’S personnel and damages to vehicles and property, no matter how slight they are, shall be promptly reported to the Safety section during normal working hours and to the Chief Manager (Shift Administration) other than normal working hours.

ii) Medical treatment for injured CONTRACTOR’S personnel will be entirely the responsibility of the CONTRACTOR. However, if required, emergency first-aid treatment may be given by Owner’s OHC.

9.15 WARNING NOTICES

Various sign boards indicating Note, Caution, Warning can be seen at various points inside the Refinery. These Sign boards indicate:-

Note : Highlights on essential element of a procedure to assure corrections.

Caution : Indicates a procedure, practice etc., which if not strictly observed, could result in damage or destruction of equipment

Warning : Indicates a procedure, practice etc., which could result in personal injury or loss of life if not followed correctly.

All are request to follow the guidelines given in the signboards wherever it is installed.

9.16 SPECIAL SAFETY CONDITIONS

The CONTRACTOR shall abide by the Special Safety Conditions given below. 9.16.1 Contractor shall abide by the safety regulations of the refinery as mentioned in the Contractors’ Safety Regulations

(Latest Revision) as well as ensure that safety equipment as stipulated in the Factories Act (Latest Revision) are used by their employees during the execution of work. The Contractor shall also abide by the environmental regulations in the Refinery.

9.16.2 Contractor shall deploy experienced supervisors and other manpower, who are well conversant with the safety and environmental regulations of the refinery. The electricians to be deployed on the job should have Wireman Licence issued by Statutory Authority

9.16.3 All supervisors of the job must be given safety training/ demonstration with the help of our S&F section and should acquire knowledge of fire prevention and should be able to make use of fire extinguishers.

9.16.4 No work shall be carried out in refinery premises without proper valid hot work and/ or work permit. 9.16.5 Contractor shall comply with all the Hot work and Cold work permit conditions issued by the owner for the specific

job. 9.16.6 In the event of any contractor’s employee spotting a fire in Refinery premises, he shall dial 101 from the nearest

telephone, identify himself and report location of fire. He shall wait until the fire message is repeated by the Fire Alarm signaler and location confirmed.

9.16.7 All injuries sustained by the Contractor personnel and damages to vehicles and property shall be promptly reported to the Engineer-in-Charge as well as to the Safety Section during normal working hours and to the Chief Manager (Shift Administration) other than normal working hours. He must furnish within 24 hrs of the incident, a written report to Engineer-in-charge and the Safety section.

9.16..8 Contractor must arrange to immediately investigate, properly document and report any injury, accident or near miss involving any of his employees and take follow up action. Medical treatment for injured contractor’s personnel will be entirely the responsibility of the Contractor. However, if required, emergency first-aid treatment may be given by at refinery’s OHC.

9.16.9 According to Factories act and ESI regulations, any person sustaining any injury in the refinery and absenting himself from work for more than 48 hrs, his accident report has to be sent to the respective Govt authorities. Therefore, the contractor shall inform the owner’s representative such matter immediately, who will direct him to Safety section for necessary action.

9.16.10 Contractor shall deploy adequate number of supervisors including specific safety supervisor during the period of execution of the contracts awarded to him:

9.16.11 The contractors whose safety records are not satisfactory will be viewed seriously and necessary action (viz., cancellation of registration/ contract) shall be taken against the contractor.

9.16.12 All supervisors and workmen employed by the contractor must use, during the work, the following Personal Protective Equipment (PPE) without which permission is liable to be denied.

(a) Hard Hat (b) Safety Shoes and (c) Hand Gloves.

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9.16.13 All the above PPEs and other job specific PPEs of ISI make as may be prescribed are to be provided by the contractor. Special protective equipment like “Breathing Air Apparatus” etc, wherever required shall be provided by refinery to the contractor on loan basis.

9.16.14 Contractor must familiarise himself from Engineer-In-Charge about all known potential explosion or toxic release hazards related to his contract. He in turn will ensure that same information has been passed to his supervisors and workmen. Proper record of such dissemination of information must be made by the contractor and submit to the Engineer-In-Charge failing which further continuation of work may be withheld.

9.I6.15 Contractor must ensure that all his supervisors are properly trained on safety aspects. The Contractor shall maintain proper documentation in respect of all persons regarding the safety training imparted. At the start of each day’s work, the contractor’s supervisors shall guide the workers specifically on the safety requirements of the job and work conditions

9.16.16 Contractor must submit along with his tender the safety, housekeeping, environment control, dust control and quality assurance plans in the prescribed formats which will form part of tender evaluation.

9.16.17 Contractor must provide at least one full time on site safety coordinator when the contractor has engaged manpower in excess of 50 in contract activities in the Refinery. If the manpower is less than 50, on site safety co-ordination responsibilities shall be assumed by anyone of the contractor’s other supervisory staff. In both the cases, the contractor must specify in writing the name of such persons to the Engineer-In-Charge.

9.16.18 Contractor’s safety co-coordinator or his supervisor responsible for safety as the case may be shall conduct at his worksite, and document formal safety inspections and audits at least once in a week. Such documents are to be submitted to Engineer-in-Charge for his review and record.

9.16.19 Contractor must ensure highest standard of housekeeping in his area of work on a day-to-day basis. An unsatisfactory housekeeping will earn negative rating, which will attract penal actions like cancellation of registration/ contract.

9.16.20 Contractors and supervisors must attend all scheduled safety meetings as would be intimated to him by the Engineer-in-Charge.

9.16.21 Before starting work under any contract, the contractor must ensure that a job specific safety procedures/ field practices as required over and above the safety permit conditions are prepared and followed. He should also ensure that all supervisors and workers involved understand and follow these procedures/field practices.

9.16.22 Contractor must ensure that in his work site: (a) Appropriate display boards are put displaying signs for site safety, potential hazards and precautions

required, and (b) Safety performance scoreboards are provided. 9.16.23 Contractor shall put all efforts to deploy minimum manpower to execute the jobs in stipulated time by using modern

techniques & mechanisation. 9.16.24 Quotation must clearly indicate the number of Supervisors and skilled or un-skilled workers, which will be deployed

for the job, from time to time during execution of contract. 9.16.25 Upon award of the contract and prior to commencement of job, the Contractor shall furnish bio-data of all their

Supervisors & skilled or un-skilled workers. All personnel deployed by contractor for the job must have completed safety training in the refinery

9.16.26 ALL PERSONNEL DEPLOYED BY CONTRACTOR FOR THE JOB MUST HAVE COMPLETED SAFETY TRAINING ARRANGED BY BPCL - KR FIRE & SAFETY SECTION

9.16.27 The contractor shall maintain a job-wise register at site in which all safety details like accident report, on-site inspections etc are entered on regular basis. This register shall be offered for inspection on demand by refinery officials.

9.16.28 The contractor shall employ only medically fit personnel for the jobs.

9.17 SPECIAL SAFETY FEATURES FOR THE VEHICLE TO RUN INSIDE REFINERY PREMISES

The contractor shall deploy only Diesel Engine driven vehicles inside refinery premises with the following special safety features :

(i) In the electrical charging system only alternator shall be used and not dynamo (ii) Instead of electrical horns air horn shall be used.

(iii) High voltage headlamps with relays shall not be used, that is only direct connected lamp without booster/ relay shall be used.

(iv) Refinery approved exhaust flame/spark arrestor shall be provided (v) Thermal insulation shall be provided on the exhaust manifold. (vi) At the air intake, wire gauze type air filter shall be used, i.e., paper filter shall not be used.

(vii) It is compulsory to wear safety belts in all light motor vehicles. Hence necessary Safety Belts shall be provided in all Taxi Jeeps, running inside refinery also, at contractor’s cost.

9.18 HEALTH, SAFETY AND ENVIRONMENT TRAINING

9.18.1 GENERAL

The contract safety management system in refinery calls for Health, Safety and Environment (HSE) training to all connected with contract works viz.; Contractors, Contract Supervisors, Contract workers etc., who have to work inside the refinery. The contract safety management envisages HSE training as below:

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A. Contractors The Contractor or in the case of companies, the designated overall Manager In Charge of the job shall attend one day HSE training. A Safety ID card will be issued on completion of the training programme

B. Contract Supervisors / Engineers i) One day HSE training is compulsory for all contract supervisors / engineers.

ii) Two days additional safety training on work permit and safe work practices is compulsory for all contract supervisors / engineers for getting an authorization to sign hot work permits. These personnel only can supervise the jobs at site.

At the end of each of the above two trainings, an examination is conducted and only those qualified will be issued a safety ID card.

C. Contract Workers All contract workers shall attend one day HSE training. A Safety ID card will be issued on completion of the training programme.

9.18.2 The Safety ID cards issued will have a validity of one year from the date of qualifying. The safety ID cards will be different for each category viz., Contractor/ Consultant, Contract supervisor, Contractor supervisor authorized to sign hot work permit and Contract worker. For renewal of the ID cards, the contract personnel will have to go through the same process of training, as described above, once again.

9.18.3 Safety ID cards will be compulsory for applying for security entry pass for all contract personnel working inside the

Refinery.

9.18.4 All contract supervisors/ engineers and workers who will have to attend the HSE training programme have to be sponsored by the BPCL - KR registered /approved contractor.

9.18.5 The contractor shall prepare a consolidated list of those required to be trained and given entry passes for working

within the Refinery in connection with the job awarded to him/ them. The list shall be submitted to the Engineer-In-Charge for necessary recommendation for HSE training as above.

9.19 COMPLIANCE OF BPCL - KR HEALTH, SAFETY AND ENVIRONMENT PLANS

The CONTRACTOR shall comply with the following Health, Safety and Environment Plans and also confirm his/its commitment to the same in the prescribed formats.

(i) Safety Action Plan (ii) Housekeeping Plan

(iii) Environment Control Plan (iv) Dust Control Plan and (v) Quality Assurance Plan The details of the above are available in Section X of the document 9.20 USE OF MOBILE PHONE

Using Mobile Phones in Plant/ Process/ Storage areas inside refinery premises is strictly banned as it is extremely hazardous.

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SECURITY REGULATIONS

1 The CONTRACTOR shall record in a register the name and permanent address of the personnel /labourers detailed by him for the work, and the said register shall be kept at the Refinery Security Office.

2 The CONTRACTOR shall ensure that his personnel/ labourers display the badges/passes issued by the Security Section on their person while entering/ leaving the refinery premises as well as the work spot concerned.

3 The CONTRACTOR shall collect the said security badges/passes daily and reissue them next day morning to his personnel/ labourers, so that any unauthorised person may not impersonate and force illegal entry at any later stage for which act the responsibility will be entirely that of the CONTRACTOR.

4 The CONTRACTOR shall return all the said badges/passes to the Security Section immediately on termination of the contract work.

5 If the contract period/time. is extended, the CONTRACTOR shall get the badges/passes revalidated from the Security Section.

6 The passes are valid at the specified work sites only and the CONTRACTOR shall ensure that his personnel/ labourers will not loiter at other areas.

7 The CONTRACTOR shall ensure that his personnel/ labourers shall enter/leave the refinery premises only through the authorised main gate as indicated.

8 The CONTRACTOR shall ensure that his personnel/ labourers are checked in/ out by his authorised representative for which he shall keep proper records at the Refinery main gate.

9 The CONTRACTOR shall, be liable to pay to BPCL-KR, the cost of the badges/ passes at the rate of Rs.100/- each in case of failure to return the badges/passes. The CONTRACTOR shall also render satisfactory explanation, if any passes are found -missing/lost.

10 The CONTRACTOR shall, before commencement of the work everyday, report to the Operating Shift Supervisor in-Charge of the concerned unit/area the number of personnel/ labourers to be employed by him for the day in the unit/area, and specify the job for which they have been brought into the unit/area. This information will be furnished in the following format:

Date...........................................

From : To : Area/Operating Shift Supervisor Bharat Petroleum Corporation Limited - Kochi Refinery Amabalamugal Dear Sir, Please be advised that I/we will be engaging today................................(No.) of persons for the following work: Details of work Letter of Intent No. Area Thanking you Yours faithfully (to be submitted in duplicate) Sign. of Contractor NOTE: CONTRACTOR’S PERSONNEL SHALL INCLUDE THE CONTRACTOR HIMSELF WHEREVER APPLICABLE

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11 SECURITY FORMALITIES - FOR CONTRACT WORK IN BPCL – KR

The following are the Security formalities / procedures for obtaining security pass.

11.1 Letter of Request- On award of contract and obtaining ‘pass request’ from concerned engineer/dept; the contractor should submit a letter/ request as to how many passes he requires to collect from the Security office. The letter/ request is to be addressed to the Chief Security Officer, BPCL-KR.

11.2 Passes - Required nos. of Blank passes to be collected from the Office of the Chief Security Officer.

11.3 One Passport size photograph to be brought by the contractor/contract workers and the same is to be affixed on the pass.

11.4 Documentation - Two notebooks to be maintained by the contractor for documentation.- one notebook is required for recording all the addresses of contractor/contract workers. All entries of pass and subsequent renewals to be recorded in this book. The other notebook is required for check in/check out of contractor/ contract workers.

11.5 OT List - The contractor will have to submit a list of workers working after 5pm on working days, on Holidays and on Sundays. This permit signed by the Sr. manager of the concerned dept. should reach the CSO office before 4 pm on working days and in case of Saturday, Sundays & Holidays the last working day previous to the Holiday/Saturday/Sunday.

11.6 Loss of pass - In case of loss of pass the contractor has to remit Rs.100/- per pass to the Finance department of BPCL - KR. Unused passes if any may also be returned at the close of the job.

11.7 Leaving the area of job without a reasonable cause is not permitted.

11.8 Contractor/Contractor - Supervisor/ Contract - worker should always carry with the pass and show on demand by authority.

11.9 Check-in/ check-out of the contract workers should be done by the contractor /Supervisor who should accompany the worker to the Security labour gate. In case the worker is not checked out by the Contractor/ Supervisor in time, further entry to the Refinery will be subject to clearance from CSO.

11.10 HSE Training/ Fire & Safety Training :-- HSE Training / Fire & Safety Training is mandatory. All contractors / contract workers should undergo-this training before commencement of their work. The Training is arranged by the refinery.

11.11 Violations of any of the security instructions will entail in cancellation of the pass.

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SECTION - X

VARIOUS PROFORMA

APPENDIX - A

PROFORMA OF AGREEMENT

CONTRACT AGREEMENT FOR THE WORK OF ...................................................................................... .................................................................................... DATED ............................................................. ................................................................................................................................................................ between M/s .................................................................................................................................................................

In the town of ....................................................................................... hereinafter called the “CONTRACTOR” (which term shall unless excluded by or repugnant to the subject or context include its successors and permitted assignees) of the one part and the Bharat Petroleum Corporation Limited hereinafter called the “OWNER” (which term shall, unless excluded by or repugnant to the subject to context include its successors and assignees) of the other part.

WHEREAS

A. The Owner being desirous of having provided and executed works mentioned, enumerated or referred to in the tender documents including Short Tender Notice. General Tender Notice, General Conditions of Contract, Special Conditions of Contracts, Specifications, Drawings, Plans, Time Schedule for Completion of jobs, Agreed Variations, other documents has called for Tender.

B. The contractor has inspected the site and surroundings of the works specified in the tender documents and has satisfied himself by careful examination before submitting his tender as to the nature of the surface strata, soil, sub-soil and ground, the form and nature of site and local conditions, the quantities, nature and magnitude of the work, the availability of labour and material necessary for the execution of work, the means of access to site, the supply of power and water thereto and the accommodation he may require and has made local and independent enquiries and obtained complete information as to the matters and things referred to, or implied in the tender documents or having any connection therewith and has considered the nature and extent of all probable and possible situations, delays, hindrances, or interferences to or with the execution and completion of the work to be carried out under the Contract and has examined and considered all other matters, conditions and things and probable and possible contingencies and generally all matters incidental thereto and ancillary and thereof effecting the execution and completion of the work and which might have influenced him in making his tender.

C. The Notice Inviting Tender, General Conditions of Contract, Special Conditions of Contract, Specification, Drawings, Plans, Time Schedule of Jobs, and other documents, copies of all which are hereto annexed and marked “A”, the letter of submission of tender and Acceptance of Tender and statement of agreed variations with its enclosures, copies of which are also hereto annexed and marked “B” form part of his contract though separately set out herein and or included in the expression “CONTRACT” wherever herein used.

And whereas :

The Owner accepted the Tender of the Contractor for the Provision and the execution of the said work at the rates stated in the Schedule of Quantities of works and finally approved by Owner (hereinafter called the “Schedule of Rates”) upon the terms and subject to the conditions of contract.

Now this Agreement Witnesseth And, it is hereby agreed and declared as follows:

In consideration of the payment to be made to the contractor for the work to be executed by him, the contractor hereby convensants with the owner that the contractor shall and will duly provide, execute and complete the said works and shall do and perform all other acts and things in the contract mentioned or described or which are to the implied therefrom or may be reasonably necessary for the completion of the said works and at the said times and in the manner and subject to the terms and conditions or stipulations mentioned in the contract.

In consideration of the due provision, execution and completion of the said works, the Owner does hereby agree with the contractor that the Owner will pay to the contractor the respective amounts for the works actually done by him and approved by the Owner at the Schedule of Rates and such other sum payable to the contractor under provision of Contract, such payments to be made at such time in such manner as provided for in the contract.

AND

In consideration of the due provision, execution and completion of the said works the contractor does hereby agree to pay such sums as may be due to the Owner for the services rendered by the owner to the contractor, such as power supply, water supply and other as set for in the said contract and such other as may become payable to the Owner towards the

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controlled items of consumables materials or towards loss, damage to the Owner equipments, materials, construction equipments and machinery, such payments to be made at such time and in such manner as is provided in the contract.

It is specifically and distinctly understood and agreed between the Owner and the Contractor that the contractor shall have no right title or interest in the site made available by the Owner for the execution of the work or in the buildings, structures or works executed on the said site by the contractor or in the goods, articles, materials etc. brought on the said site (unless the same specifically belongs to the contractor) and the contractor shall not have or dressed to have any lien whatsoever charge for unpaid bills nor will be entitled to assume or retain possession or control of the site or structures and the Owner shall have an absolute and unfattered right to take full possessions of the site and remove the contractor, their servants, agents and materials belonging to the contractor and lying on the site.

The contractor shall be allowed to enter upon the site for execution of the works only as a licenses simplicater and shall not have any claim, right, titles or interest in the site or the structures erected thereon and the Owner shall be entitled to terminate such licence at any time without assigning reason.

The materials including sand, gravel, stone, loose earth, rock etc., dug up or excavated from the said site shall, unless otherwise expressly agreed under this contract, exclusively belong to the Owner and the contractor shall have no right to claim over the same and such excavations and materials should be disposed off on account of the Owner according to the instructions in writing issued form time by the Engineer-in-Charge.

In witness whereof the parties have executed these presents in the day the year first above written

Signed and Delivered for and Signed and Delivered for and

on behalf of Owner i.e. on behalf of Contractor

Bharat Petroleum Corporation Limited

DATE..................................................................... DATE.........................................................................

PLACE.................................................................. PLACE......................................................................

In Presence of Two Witnesses

1. .......................................................................... 1. ..........................................................................

2. ........................................................................... 2. .........................................................................

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No. ......................


(INCORPORATED IN INDIA)

MEMORANDUM OF AGREEMENT

An agreement made this _______________day ________________ of ____________________________ 20___ between BHARAT PETROLEUM CORPORATION LIMITED a Company Incorporated in India and having its registered office at Ballard Estate, Mumbai (herein after referred to as the ‘OWNER’ which expression shall mean the said BHARAT PETROLEUM CORPORATION LIMITED, its successors and assigns) of the one part and ______________________________ ________________________________________________________________________________________________________________ of ___________________________________________________________________________________________________________________ _______________________________________________________________ (hereinafter referred to as “The Contractor” which expression shall mean the said ________________________________________________________________________________________________ and his (their) heirs, legal representatives (successors and assigns) of the other part, whereby it is agreed:-

1. The Contractor shall carry out and complete the work of _____________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________.

(hereinafter referred to as “the work”) for the company at its refinery site to its complete satisfaction in accordance with the specifications, schedule of rates marked Annexure ‘A’ and plans attached hereto, and with the instructions given from time to time, by owner’s authorised engineer under whose supervision the work shall be-executed.

2. Inspection of site : The Contractor has been given an opportunity before or at the time of the entrusting of the work to him of making an inspection of the site to set at rest any doubt he may have had about the difficulties attending his offer, and any difficulties which may be met with by him in the course of the execution of the work shall neither relieve him from fulfilling the terms of this Agreement, nor entitled him to claim extra payment or an extension of the period stipulated for the completion of the work, except where it will be agreed by the Owner’s authorised Engineer that such difficulties could not have been foreseen.

3. Supply of Labour and Materials : The Contractor shall furnish all labour, materials, equipments or tools necessary for the construction of the work, except such materials, equipments or tools as will be supplied by the Company and are detailed in an annexure attached hereto and marked Annexure ‘B’ The contractor will assume full responsibility for the protection and safety of the work during its construction. The details and dimensions shown on the said plans attached hereto shall be strictly adhered to by the contractor and no alterations shall be made there in unless previous sanction thereto has been given in writing by the Owner.

(a) The Contractor shall prepare detailed and shop drawings and any other data required.

(b) All materials supplied by the Contractor shall be of the best quality. The Contractor shall at his own cost arrange for and/or carry out any test of materials, which the Owner’s authorised Engineer may require.

(c) The Contractor shall at the request of the Owner’s authorised Engineer immediately dismiss from the work any person employed thereon who, in the opinion of the Owner’s authorised Engineer, is unsuitable or incompetent or who, has been guilty of misconduct, and such person shall not again be employed or allowed on the works without the permission of the Owner, in writing.

4. E. & O. E. No advantage is to be taken either by the Owner or the Contractor of any clerical error or mistake, which may occur in the specification, schedule of rates, plans tender or any other papers supplied to or by the contractor in connection with the work.

5. Damage on account of Incomplete work: The Contractor shall commence the work within ................... days/ immediately after the Owner shall have issued written instruction to that effect and shall complete the work within a period of .............................................................................. failing which the Contractor shall pay or allow to the Owner, as liquidated damages, at the rate of min 0.5% per week of delay or part there of up to a maximum of 5% of the total contract value. Such damages may be deducted by the Owner from any amount due to contractor, otherwise they shall be recoverable by lawful means.

6. Determination of the Agreement: In the event of the Contractor failing to complete the work within the time stipulated for completion, the Owner may determine this Agreement forthwith and employ another Contractor or its own workmen to complete the work, but in that event the stipulation of clause 5, regarding payment of damages shall not apply. The determination of this Agreement shall not in other respects prejudice any rights, duties or obligations which may have accrued hereunder to the parties before such determination or which may accrue in respect of anything done or omitted to be done hereunder before such determination, or any remedies in respect of such rights, duties or obligations.

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7. Defective Work / Materials: If the work done by the Contractor or any part there of shall be found defective in workmanship or by reason of bad or inferior materials used then in such case he shall at his own risk and cost, without delay, demolish all such defective work and rebuild or replace the same in a satisfactory manner. The Owner may if necessary, at the cost and risk of the Contractor, temporarily stop all other activities by the Contractor in connection with the work until such time as the defective work has been rebuilt or replaced at the Contractor’s cost. In case of default on the part of the contractor to remove defectives work and rebuild or replace the same without delay and in a manner satisfactory to the owner, the Owner shall be entitled to employ another Contractor or its own workman to carry out the removal and rebuilding or replacing.

8. Substitution of Contractor : If the Owner finds it necessary to employ a person or persons for the purpose or the purposes provided in clauses 6 and 7 above, then the Owner may deduct and retain from out of the sums due to the contractor, all such amounts as they may require to pay or to reimburse themselves therefrom in respect of the costs and expenses which they have incurred in completing the work and or in removing defective work and rebuilding or replacing the same in a manner satisfactory to the owner and, if such amounts be more than the sums due or thereafter becoming due to the Contractor, than the balance shall be a debt recoverable from the Contractor by the Owner. The Contractor shall not in any manner do or cause to be done any act matter or things whatsoever to prevent the person or persons so employed by the Owner from removing defective work and re-building or replacing the same in a manner satisfactory to the Owner and/ or from, completing the work in the manner aforesaid.

9. Removal of Material: On the Determination of the Agreement as referred to in Clause 6, the Contractor shall at his own risk and cost remove from site within Seven days all his materials, equipments and tools. It is agreed that in the case of such determination the owner shall be entitled to purchase from the Contractor such materials as will be approved by the Authorised Engineer of the Owner at the prices then current. If the Contractor, does not remove the other materials, equipments and tools which he has been asked to remove within the time prescribed as aforesaid, the Owner may remove and sell the same holding the proceeds less the cost of storage, removal and sale to the credit of the Contractor. Should Owner incur any loss in respect of the sale it shall be entitled to recover same from the Contractor.

10. Inspection of work: Inspection will be made periodically during the progress of the work by the authorised Engineer of the Owner and all work performed must be of acceptable quality of which the said Engineer-in-Charge will be the sole judge.

11. Supervision: The Contractor shall during the whole time the work is in progress, employ one or more competent and technical English speaking Supervisors acceptable to the Owner’s authorised Engineer, on whom at least shall be in constant attendance at the site while persons are at work there. Any directions, explanations, instructions, or notices in connection with the work given by the Owner’s authorised Engineer to these Supervisors shall be deemed to have been given to the Contractor.

12. PAYMENT: The Owner, in consideration of the contractor carrying out and completing the said work at the Owner’s said Refinery site, to the satisfaction of the Owner, shall pay the contractor as per the said schedule of Rates, subject to deductions, retentions and abatements, if any to be made therefrom in accordance with the provisions of this Agreement. During the progress of the work and provided the work is progressing according to the time table laid down the contractor, shall be entitled once a month to receive advance payment on the above mentioned sum proportionate to such part of the work as shall have been executed during the preceding month but only after such part of the work as has been executed has been inspected and approved by the Owner’s authorised Engineer. From such interim payments each time 10% will be withheld and this 10% will be paid to the Contractor twelve months after the date of the virtual completion of the work provided that any defects appearing during that period are corrected by him in accordance With Clause 13, “Virtual completion” shall mean that the subject matter of the work is in the opinion of the Owner’s authorised Engineer, fit to be used for the purpose for which it was meant.

13. Defects after Completion: Any defects which may appear within the period of Twelve months as mentioned in Clause 12 shall, upon the directions in writing of the Owner and within such reasonable time as shall be specified therein be amended and made good by the contractor at his own cost unless the Owner shall decide that the Contractor will be paid for such amending and making good and in case of default on the Contractor’s part the Owner may amend and make good or have amended and made good such defects and all damages, losses and expenses consequent thereon or incidental there to shall be borne by the Contractor and such damages, losses and expenses shall be recoverable from him by the Owner or may be deducted by the Owner from any moneys due to or thereafter becoming due to the contractor. Alternatively, the Owner may in lieu of such amending and making good by the Contractor elect to deduct from any moneys due or thereafter becoming due to the Contractor a sum to be determined by the Owner sufficient to cover the cost of amending and making good such defects, and in the event of the amount withheld in accordance with Clause 12 being insufficient, recover the balance from the Contractor together with any expenses the owner may have incurred in connection with such recovery. Should any defective work have been done or bad inferior materials supplied by any Sub-Contractor employed on the work has been approved by the Owner as provided in Clause 15 the Contractor shall be liable to amend and make good in the same manner as if such work or materials had been done or supplied by the contractor. The Contractor shall remain liable under this Clause notwithstanding the signing by the Owner’s authorised Engineer of any certificate or the passing of any account.

14. ALTERATIONS: The Owner reserves the right at any time to alter any quantities of any item indicated in the schedule of rates attached to this agreement, in which case the total amount payable to the Contractor shall be less or higher, proportionate with the reduction or increase in quantity of such item, allowance for which will be made at the contractor’s agreed rates.

15. Subletting Agreement: The contractor shall not sublet or assign the work or any part thereof to another party without the written consent of the company first obtained and no such subletting or assignment shall relieve the contractor from the full and entire responsibility of his obligation under this Agreement.

16. Cancellation: The Company shall at any and all times during the period stipulated for the completion of the work have the right forth with to cancel this agreement by giving written notice thereof to the Contractor and in such case the contractor shall be

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paid for such part of the work as has been executed by him upto the date of cancellation, on the basis of schedule of rates attached and shall be reimbursed by the Owner for the cost and expenses incurred by him but which would now be wasted as a direct consequence of the cancellation of the Agreement.

17. Workmen’s Compensation Liability: The Contractor shall hold the Company harmless and indemnified from and against all claims, costs and charges for which the Company shall be liable under the Workmen’s Compensation Act, 1923 and 1933 and any amendments thereof and the expenses to which it shall be put thereunder both in respect of personal injuries (within the meaning of the said Act) to the employees and servants of the Contractor or Sub-Contractors, (if any), arising out of, or occasioned during the currency of this agreement through the acts or omissions, whether due to negligence or not of the Contractor, Sub-Contractor and/or Owner and/or their respective servants and employees and also in respect of the personal injuries (within the meaning of the said Act) to the servants and employees of the Owner arising out of, or occasioned through the acts and omissions whether due to negligence or not of the Contractor, Sub-Contractor and or their servants and employees —to-carrying out any of the provisions of this Agreement. This indemnity shall be in addition to and not in lieu of any indemnity to which the Owner shall be entitled in law. The Contractor shall at his own expense effect and maintain, until the completion of the work, with an approved office a Policy of Insurance in the joint names of the Owner and the Contractor against such risks and deposit such Policy or policies with the Owner from time to time during the currency of this Agreement. The Contractor shall be responsible for anything not included in the Insurance Policies above referred to and also for all other damage to person or property arising out of or incidental to the negligent or defective carrying out of this agreement and shall keep the Owner harmless and indemnified. He shall also indemnify the Owner in respect of any costs, charges or expenses arising out of any claim or proceedings and also in respect of any award of compensation or damages arising therefrom. The Owner shall be entitled to deduct the amount of any damages compensation costs, charges and expenses arising or accruing from or in respect of any such claim or damages from any sum or sums due or thereafter becoming due to the Contractor.

18. Safety Regulation: The Contractor shall ensure that he, his Sub-Contractor and his, or their personnel or representatives shall comply with all safety regulations issued from time to time by the Owner or otherwise howsoever and should any injury resulting in death or not or damage to any property occur as result of failure to comply with such regulations the Contractor shall be held responsible for the consequences thereof shall keep the Owner harmless and indemnified.

19. ARBITRATION

a) Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-claim or set off of the Corporation against the Contractor or regarding any right, liability, act, omission on account of any of the parties hereto arising out of or in relation to his agreement shall be referred to the sole Arbitration of the Director (Refinery) of the corporation or of some officer of the Corporation who may be nominated by the Director (Refinery). The Contractor will not be entitled to raise any objection to any such arbitrator on the ground that the arbitrator is an Officer of the Corporation or that he has dealt with the matters to which the contract relates or that in the course of his duties as an Officer of the Corporation he had expressed views on all or any other matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, the Director (Refinery) as aforesaid at the time of such transfer, vacation of office Or inability to act may in the discretion of the Director (Refinery) designate another person to act as arbitrator in accordance with the terms of the agreement to the end and intent that the original Arbitrator shall be entitled to continue the arbitration proceedings not withstanding his transfer or vacation or office as an Officer of the Corporation if the Director (Refinery) does not designate another person to act as arbitrator on such transfer, vacation of office or inability of original arbitrator. Such persons shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Director (Refinery) or a person nominated by such Director (Refinery) of the Corporation as aforesaid shall act as arbitrator, hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the agreement subject to the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder for the time being in force shall apply to the arbitration proceedings under this clause.

b) The arbitrator shall have power to order and direct either of the parties to abide by, observe and perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and/or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration and Conciliation Act, 1996 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.

c) The parties against whom the arbitration proceedings have been intimated, that is to say the Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim or set off before the Arbitrator in respect of any matter an issue arising out of or in relation to the Agreement without seeking a formal reference of arbitration to the Director (Refinery) for such counter-claim, cross or set off and the Arbitrator shall be entitled to consider and deal with the same as if the matters arising there from has been referred to him origin and deemed to form part of the reference made by the Director (Refinery).

d) The arbitrator shall be at liberty to appoint, if necessary any accountant or engineers other technical person to assist him and to act by the opinion so taken.

e) The arbitrator shall have power to make one or more awards whether interim or otherwise in respect of the dispute and difference and in particular will be entitled to make separate awards in respect of claims or cross-claims of the parties.

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f) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the other party in such manner and to such extent as the arbitrator may in his discretion detent and shall also be entitled to require one or both the parties to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so.

g) The parties hereby agree that the courts in the city of Ernakulam alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under agreement and any award or awards made by the Sole Arbitrator hereunder shall be in the concerned courts in the city of Ernakulam only.

20. Jurisdiction :

The contractor shall be governed by and constructed according to the laws in force in INDIA. contractor hereby submits to the jurisdiction of the Courts situated at Ernakulam for the purpose of actions and proceedings arising out of the contract and the courts at Ernakulam only will have jurisdiction to hear and decide such actions and proceedings.

21. Minimum Wages:

The Contractor, his executors and administrators (and in the case of a Limited Company its successors and assigns) shall hold the Company harmless and indemnified from and against all claims, costs and charges, for which the company shall be liable under the Minimum Wages Act, 1948, the contract Labour (Regulation and Abolition) Act, 1970 and any amendments or modifications thereof, and all expenses it shall be put thereunder through the acts or omissions whether willful or not on the part of the Contractor. This indemnity shall be in addition to and not In lieu of any indemnify to which the Company shall be entitled in law.

22. Employees State Insurance: This Contractor hereby admits that he is fully aware of his responsibilities under the Employees State Insurance Act, 1948, as an immediate employer of the employees engaged by him for the execution of this contract which he agrees to discharge. The Contractor acknowledge the statutory right of the company (as a Principle Employer) to recover the amount of the contributions, paid by it In the first instance in respect of the employees employed by or through him (the Contractor), as well as the employee’s contribution, if any, either by deduction from any amount payable to him by the company under any contract or as debt payable by him to the Company.

23. Schedule of Rate : As per Annexure A.

24. Scope of Supply: As per Annexure B.

In witness where of the said contracting parties have set their hands.

..................................................................................

Witness .................................................................. For BHARAT PETROLEUM CORPORATION LTD.

Witness .................................................................. ............................................................... Contractor’s Signature

Date : .........................................

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APPENDIX - B

PROFQRMA OF BANK GUARANTEE

(On non-judicial paper of appropriate value)

FOR EARNEST MONEY / SECURITY DEPOSIT

To

Bharat Petroleum Corporation Ltd.

Kochi Refinery,

Ambalamugal

Ernakulam - 682 302

Dear Sirs,

M/s. __________________________________________________________________________________

have taken tender for the work ____________________________________________________________

for Bharat Petroleum Corporation Ltd., Kochi.

The tender Conditions of Contract provide that the Contractor shall pay a sum of Rs. ______

(Rupees__________________________________________________________________________________)as earnest money / initial / full security deposit in the form therein mentioned. The form of payment of earnest money / security deposit includes guarantee executed by Schedule ‘A’ Bank, undertaking full responsibility to indemnify Bharat Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their request and in consideration of the premises we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter mentioned.

1. We___________________________________________________________________ hereby undertake and agree with you that if default shall be made by M/s. _____________________________________ in performing any of the terms and conditions of the tender or in payment of any money payable to Bharat Petroleum Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the said amount of Rupees_______________________________only or such portion thereof not exceeding the said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee postpones for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said_____________and to enforce or to for bear from endorsing any power of rights or by reason of time being given to the said which under law relating to the sureties would but for provision have the effect of releasing us.

3. Your right to recover the said sum of Rs.__________________(Rupees__________________ ____________________) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s.__________________ _________________and/or that any dispute or disputes are pending before any officer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up, dissolution or change of constitution or insolvency of the said______________ ____________________but shall in all respects and for all purposes be binding operative units payment of all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to Rupees__________________________________ Our guarantees shall remain in force until_____________________________________________ unless a suit or action to enforce a claim under_________________________________________ Guarantee is filed against us within six months from _____________________________(which is date of expiry of guarantee) all our rights under the said guarantee shall be forfeited and shall be relieved and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the Power of Attorney dated __________________granted to him by the Bank.

Yours faithfully

___________________________________________ Bank by its Constituted Attorney Signature of a person duly authorised to sign on behalf of the bank.

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APPENDIX - C

FORM OF INCOME TAX CLEARANCE CERTIFICATE

1. Name and Style (of the Company, firm, HUS or individual) in which the applicant is assessed or assessable to Income Tax and address for the purpose of assessment __________________________ _______________________________________________________________________________________.

2. Names and addresses of all companies, firms or association of persons in which the applicant is substantially interested in his individual or fiduciary capacity.

Note : For the purpose of clause (2) above, the words “Substantially interested” would have the same meaning as in explanation to Section 40A (2).

3. Income-tax Circle/Ward/District in which the applicant is assessed to Income Tax and the Permanent A/c No.

4. The following particulars are to be furnished concerning the Income-tax assessments for the preceding five years.

Year Total Income Assessed Tax Demanded Tax Paid Balance Due 1 2 3 4 5

5. a) Whether any penalty for concealment has been imposed under the provisions of the Income- tax Act, 1961 or Wealth Tax Act. 1957 on or after 1st April, 1975.

i) If the answer is in affirmative give the date, amount of penalty imposed and section under which imposed.

ii) Whether any appeal has been filed against the penalty order before the Appellate. Assistant Commissioner of Income-Tax or before the Income-tax Appellate Tribunal If so, the result thereof alongwith the date of Appellate order.

b) Whether convicted for an offense within the meaning of Section 277 of the Income-tax Act, 1961 or under Section 336 (2) of the Wealth Tax Act, 1957 or under section 199/200 of the Indian Panel Code. If so, the date of the conviction order.

c) Total contract amount received by the applicant, whose name is mentioned against (1) above, during the preceding accounting years (Give date of the closing day of the previous year) being previous years of.

6. In case there has been no income-tax assessment for any year, whether returns have been submitted under section 139 (1) and 139 (2) and 139 (3) of the Income tax Act, 1961 or tax has been paid in advance under section 210 (3) of Income-tax Act, 1961 and if so, the amount of Income returned for each year and tax for each year and tax for each of the four years mentioned above and the Income-tax Circle/Ward District concerned where such returns have been filed, give reasons for the same.

7. Whether any attached or certificate proceedings pending in respect of arrears.

8. The name and address of branch(es) if any

I declare that the above information is correct and complete to the best of my information and belief.

Signature of contractor:- _____________________

Registration No. _________________

Address ______________________________________________________________________________

Date :

I hereby certify that :

i) The assessee has furnished complete information about all companies in which he is substantially interested and the firms and association of persons in which he is a partner or member respectively.

ii) The return of income due from the assesses have been filled.

iii) The assesses has paid all tax demands due other than those which have been stayed by competent authority.

iv) The assessee has been cooperating with the Department in facilitating the completion of the pending assessments.

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a) The period of three years has expired from the date of Appellate order of the Income-tax Appellate Tribunal confirming or partially conforming the penalty levied on or after 1.4.75 under section 271 (1) (c) of the Income Tax Act, 1961, or u/s 18 (1) of the Wealth Tax, Act 1957.

OR

In cases where no appeal has been filed by the assessee against the penalty imposed on or after 1.4.75 u/s 271 (1)(c) of the Income Tax Act, 1961, or u/s 18 (1) (c) of the Wealth Tax Act, 1957, the period of three years has expired from the date of the imposition of the penalty.

b) The period of three years has expired from the date of the order of conviction on or after 1.4.75 u/s 277 of the Income-tax Act, or under section 36 (2) of the Wealth Tax Act, 1957, or u/s 199/ 200 of the Indian Penal Code.

Delete whichever is inapplicable.

i) There is no information before me that the companies in which the assessee is substantially interest and the firms and associations of persons in which he is partner or member, respectively and deliberately not filing the returns or not paying the tax demands or not cooperating with the Department in facilitating the completion of the pending assessments.

ii) There is no information before me that persons having a substantial interest in the applicant company/being member of the applicant association / being partners of the applicant firm are deliberately not filing their returns of income or not paying their tax demands or not co-operating in facilitating the completion of the pending assessments.

This certificate is valid for a year from the date of issue.

Date : Signature of I.T.O.___________________________

Circle/Ward/District.

Seal :_________________

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SAFETY ACTION PLAN All supervisors and contract workers shall attend safety course and obtain certification. Only safety trained workers will be deployed by me. All Personal Protective Equipment will be provided by me. We will strictly adhere to BPCL - KR safety rules and regulations. We will follow the work permit system of BPCL - KR. While working at height, safety belt will be used. While handling with chemicals proper precaution shall-be taken to avoid spillage or splash on body. Any incident/accident shall be reported to BPCL - KR authorities and documented properly. Any injury to the personnel employed by me for the job will be promptly reported to BPCL - KR medical center. Fire extinguisher will be provided as specified in the permit. Proper enclosures will be prepared for welding. While entering column/vessel proper care will be taken by providing standby personnel outside. Only safe to use scaffolding will be used. Daily safety briefing will be given to the personnel employed by me. Safety supervisor shall be designated who will monitor safe working. I/We will employ only medically fit employees for the execution of the job.

HOUSEKEEPING PLAN All equipment will be properly arranged and placed before start of work. A separate bin shall be provided for collecting waste generated by the personnel employed by me. i.e., canteen waste/gloves/cotton waste. All debris generated from plant will be collected and stored in BPCL - KR allocated space. Metallic debris will be carted away to warehouse and accounted for. Unused material will be deposited back to warehouse. Waste insulation material will be taken out of the site immediately. Spillage of oil, if any, will be cleaned immediately. Work area will be kept clean at all times. Contractor shed and surroundings, if allocated any, will be kept clean and no debris will be deposited on road. We will maintain approach way for movement of cranes etc.

ENVIRONMENT CONTROL PLAN Proper care will be taken at site to avoid any oil leakage/seepage into the ground. In case of leakage while opening flange, the matter will be reported to BPCL - KR authorities. Debris generated like insulation, refractory, concrete etc. will be collected and stored in designated places as directed by BPCL - KR authorities. Welding machines used shall not emit smoke beyond the permissible level. Cleaning of work site will be carried out on a continuous basis. Proper breathing apparatus will be used wherever required.

DUST CONTROL PLAN Work shall be carried out in a manner where generation of dust is minimum. Loose dust/dirt debris will be collected in bags and dumped in designated areas. Work area will be barricaded, if required, to prevent dust inhalation. Dust mask will be used in dust prone areas.

QUALITY ASSURANCE PLAN Welders will be qualified as per BPCL - KR inspection procedure. Only BPCL - KRqualified welders will be engaged for job. Proper electrodes as specified in action report/scope of work by BPCL - KR will only be used. Proper oven arrangement will be made for use of electrodes. All weld fitments will be offered to BPCL - KR. Weld joints wherever required will be offered to radiography. Minimum rejections/rework will be ensured. Condition of welding machine/generator will be excellent. Proper job sequence will be planned and followed. Experienced riggers will be deployed for all rigging jobs. Rigging will be aware of sign codes/ slings, chain blocks to be used. Fitters/fabricators will have relevant experience and able to understand drawings. All activities will be recorded and documented date wise. Grinders will use proper wheels and depending upon the surface conditions. All tools and tackles used will be of reputed make only. Modern and mechanized tools will be used wherever possible. I/We are committed to all the above plans. Job No.: _____________ Job Name: __________________________________________________________ NAME AND STAMP OF AUTHORISED PERSON OF CONTRACTOR

46

BHARAT PETROLEUM CORPORATION LIMITED - (Kochi refinery) COLD WORK PERMIT / CLEARANCE CERTIFICATE FOR HOT WORK

Serial No:…………. Permit issued on (Date):

From: (Time) To: (Time) Continuation of Work Permit No:

Hot. Work Permit No: Earth Work. Permit No

(Valid for the shift unless renewed) Permit Issuing Department/Section

Issued to: Department/ Section:/ Contractor

Exact location of work Area/ Unit/ Equipment No.:

Description of work: ………………………………………………………………………………………………………………………….….……………… ……………………………………………………………………………………………………………………………………….………………………………

THE FOLLOWING ITEMS SHALL BE CHECKED BEFORE ISSUING THE PERMIT Sl. No.

Item Done

Not reqd.

Sl. No.

Item Done Not reqd

. A General points 4 Proper means of exit/ escape provided

1 Equipment/ Work Area inspected 5 Sewers, manholes, CBD etc and hot surface nearby to be covered

2 Surrounding area checked and cleaned up. Items to be complied by the receiver

3 Fire water system available/ checked for readiness

D For Excavation works

4 Considered hazard from other operations and concerned persons alerted

1 Clearance obtained for excavation/ Dyke cutting

from concerned departments.

Reqd

Not reqd.

5 Equipment properly drained and depressurized / blinded/ disconnected/ closed/ isolated/ wedge opened

2

The checklist for excavation as per ROS: 63 prepared and complied with

6 Equipment properly steamed/ purged/ water flushed

E For Vehicle Entry

7 Equipment electrically isolated and tagged vide permit No.: ……….

1 Spark Arrestor on the mobile equipment/ vehicle

provided

8 Iron sulfide removed/ kept wet F For Hot work / confined Space entry / Radiography

9 Gas test: HCs = %LEL Toxic gas = ppm ,O2 =

1 Earthing/return connection to the equipment being welded, done properly.

B Radiography 2 Shield provided against spark 1 Precautions against public traffic taken 3 Portable equipment / nozzles properly grounded C For Hot work/ Entry to confined Space 4 Running water hose/ Fire extinguisher provided

1 Standby persons provided from Owner/Executing dept./ Contractor/Fire & Safety

5 Area cordoned off and Precautionary tags/ Boards provided

2 Checked for oil and Gas trapped behind the lining in Equipment

6

Oxygen/Acetylene cylinders kept outside the confined space.

3 Proper ventilation and Lighting provided 8 NEAREST FIRE ALARM POINT No:

SPECIAL PERMIT CONDITIONS: The activity has the following expected residual hazards (tick the relevant items):

Lack of Oxygen H2S, Toxic Gases Combustibles gases Pyrophoric Iron

Corrosive chemicals Steam-condensate Others (Please specify)

Following PPE to be used in addition to standard PPE (Helmet, Safety shoes, hand gloves, boiler suit):

Face Shield

Apron Goggles Fresh Air Line mask Welding suit Dust Respirator

SCBA

Airline Lifeline Safety belt Film Badges/ dosimeter

Earmuff Others: …………………………………

Additional precautions/ instructions, if any: ………………………………………………………………………………………………… Name Badge/Pass No Signature Issuer Name Receiver Name Contractors supervisor Name Counter-signatory Dept./Section & Names (if countersignature is required

47

In case of FIRE/Emergency break the nearest Fire Alarm Point glass or call 101/1922. Clearance for Renewal

Time Date

From To

Gas Test values for

HCs, Toxic, O2 etc.

Additional precautions, if any; otherwise mention “NIL”

Issuer Badge No. & Signature

Receiver Badge No. &

Signature

Counter-signer Badge

No. (If required)

Signature of Authorised

Supervisor of the Contractor

Closing of the work permit

Remarks : …………………………………………….. Permit No. ………………………………………………………………. issued for continuation. Receiver: Certified that the subject work has been completed/ stopped and area cleared. Name & Badge No.

Signature Date & Time

Issuer: Verified that the job has been completed/ stopped; area cleared Name & Badge No. Signature

Date & Time

General Instructions: 1. The work permit shall be filled up carefully and accurately in clear handwriting ensuring that complete information is provided in

all sections / subsections and none of column is left blank. Sketches should be provided wherever possible to avoid miscommunication.

2. Appropriate safe guards and required PPE shall be determined by a careful analysis of the potential hazards and the operations to be performed prior to starting the work.

3. In case of emergency, all work must be stopped immediately. 4. Welding machines should be located in non-hazardous and ventilated areas. 5. Only permitted type of vehicle / engines/ electrical equipment and tools are allowed in operating areas. 6. For hot tapping ensure continuous /sufficient flow in the line 7. No hot work should be permitted unless the explosive meter reading is Zero. 8. Confined space entry where no hot work is to be carried out, may be permitted if combustible gases are upto 5% of LEL. Entry

with appropriate respiratory equipment may be permitted with LEL upto 50%. The Oxygen level should be at least 19.5% vol and the concentration of toxic gases below the TLV. When a person is entering confined space, the receiver must keep standby-designated persons at the manhole or entry point

9. Before box up of any vessel manhole cover, ensure that no men / materials are inside the vessel. 10. For renewal of work clearance, the issuer shall ensure that the conditions are satisfactory for the work to continue. If the

conditions have changed it may be necessary to issue a new permit or amend the existing permit. 11. This clearance on the same permit can be renewed / extended up to a maximum of seven calendar days. 12. This work permit must be available at site all times. 13. On completion of the work, the permit must be closed and kept as record.

48

14. The items C2 of the checklist is applicable in case of hot work involving the claded/lined surfaces , and item F3 is applicable as a precaution against static electricity generation while using portable equipment and hose nozzles (e.g. nozzle of a shot blasting gun)

BHARAT PETROLEUM CORPORATION LIMITED - Kochi Refinery HOT WORK PERMIT

(In Triplicate) Serial No:……………….. Permit issued on (Date):

From: (Time)

To: ( Time)

Continuation of Work Permit No:.

Token Number from Fire Station:

Earth Work. Permit No

(Valid for the shift unless renewed) Permit Issuing Department/Section

Issued to: Department/ Section:/ Contractor

Exact location of work Area/ Unit/ Equipment No.:

Description of work: ……………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………………………

THE FOLLOWING ITEMS SHALL BE CHECKED BEFORE ISSUING THE PERMIT Sl. No.

Item Done Not reqd.

Sl. No.

Item Done Not reqd.

A General points 4 Proper means of exit/ escape provided

1 Equipment/ Work Area inspected 5 Sewers, manholes, CBD etc and hot surface nearby to be covered

2 Surrounding area checked and cleaned up. Items to be complied by the receiver

3 Fire water system available/ checked for readiness

D For Excavation works

4 Considered hazard from other operations and concerned persons alerted

1

Clearance obtained for excavation/ Dyke cutting from concerned departments.

Reqd

Not reqd.

5 Equipment properly drained and depressurized / blinded/ disconnected/ closed/ isolated/ wedge opened

2

The checklist for excavation as per ROS: 63 prepared and complied with

6 Equipment properly steamed/ purged/ water flushed

E For Vehicle Entry

7 Equipment electrically isolated and tagged vide permit No.: ……….

1 Spark Arrestor on the mobile equipment/ vehicle

provided

8 Iron sulfide removed/ kept wet F For Hot work / confined Space entry / Radiography

9 Gas test: HCs = %LEL Toxic gas = ppm ,O2 =

1 Earthing/return connection to the equipment being welded, done properly.

B Radiography 2 Shield provided against spark 1 Precautions against public traffic taken 3 Portable equipment / nozzles properly grounded C For Hot work/ Entry to confined Space 4 Running water hose/ Fire extinguisher provided

1 Standby persons provided from Owner/Executing dept./ Contractor/Fire & Safety

5

Area cordoned off and Precautionary tags/ Boards provided

2 Checked for oil and Gas trapped behind the lining in Equipment

6

Oxygen/Acetylene cylinders kept outside the confined space.

3 Proper ventilation and Lighting provided 8 NEAREST FIRE ALARM POINT

SPECIAL PERMIT CONDITIONS: The activity has the following expected residual hazards (tick the relevant items):

Lack of Oxygen H2S, Toxic Gases Combustibles gases Pyrophoric Iron

Corrosive chemicals Steam-condensate Others (Please specify)

Following PPE to be used in addition to standard PPE (Helmet, Safety shoes, hand gloves, boiler suit): Face Shield

Apron Goggles Fresh Air Line mask Welding suit Dust Respirator

SCBA

Airline Lifeline Safety belt

Film Badges/ dosimeter

Earmuff Others: …………………………………

Additional precautions/ instructions, if any: ……………………………………………………………………………………………………. Name Badge/Pass No Signature Issuer Name Receiver Name Contractors supervisor Name

49

Counter-signatory Dept./Section & Names (if countersignature is required

In case of FIRE/Emergency break the nearest Fire Alarm Point glass or call 101/1922.

50

Clearance for Renewal Date

From To

Gas Test values for

HCs, Toxic, O2 etc.

Additional precautions, if any; otherwise mention

“NIL”

Issuer Badge No. &

Signature

Receiver Badge No. & Signature

Counter-signer Badge

No. (If required)

Signature of contractors supervisor


Remarks : …………………………………………….. Permit No. ………………………………………………………………. issued for continuation. Receiver: Certified that the subject work has been completed/ stopped and area cleared. Name & Badge No.

Signature Date & Time

Issuer: Verified that the job has been completed/ stopped; area cleared Name & Badge No. Signature

Date & Time

General Instructions:

1. The work permit shall be filled up carefully and accurately in clear handwriting ensuring that complete information is provided in all sections / subsections and none of column is left blank. Sketches should be provided wherever possible to avoid miscommunication.

2. Appropriate safe guards and required PPE shall be determined by a careful analysis of the potential hazards and the operations to be performed prior to starting the work.

3. In case of emergency, all work must be stopped immediately. 4. Welding machines should be located in non-hazardous and ventilated areas. 5. Only permitted type of vehicle / engines/ electrical equipment and tools are allowed in operating areas. 6. For hot tapping ensure continuous /sufficient flow in the line. 7. No hot work should be permitted unless the explosive meter reading is Zero. 8. Confined space entry where no hot work is to be carried out, may be permitted if combustible gases are upto 5% of LEL. Entry

with appropriate respiratory equipment may be permitted with LEL upto 50%. The Oxygen level should be at least 19.5% vol and the concentration of toxic gases below the TLV. When a person is entering confined space, the receiver must keep standby-designated persons at the manhole or entry point.

9. Before box up of any vessel manhole cover, ensure that no men / materials are inside the vessel. 10. For renewal of work clearance, the issuer shall ensure that the conditions are satisfactory for the work to continue. If the

conditions have changed it may be necessary to issue a new permit or amend the existing permit. 11. This clearance on the same permit can be renewed / extended up to a maximum of seven calendar days. 12. This work permit must be available at site all times. 13. On completion of the work, the permit must be closed and kept as record. 14. The items C2 of the checklist is applicable in case of hot work involving the cladded/ lined surfaces, and item F3 is applicable as a

precaution against static electricity generation while using portable equipment and hose nozzles (e.g. nozzle of a shot blasting gun)

51

BHARAT PETROLEUM CORPORATION LIMITED - Kochi Refinery

Electrical Isolation/ Electrical Energisation (In Triplicate)

Section B: Energisation Permit Sl.No………………… Request for energisation:

Issuing Dept/ Section Issue Date: Issue Time

Area/ Unit: Equipment No

Name of the equipment / circuit to be energized

Work on the above mentioned equipment/ circuit has been completed and all the applicable permits closed. This equipment/ circuit may be energized.

Issuer Name Badge No. Issuer Signature Name of Authorized Person Badge No. Signature

Certification of Energisation Date…………………………Time……………………… Certified that Equipment/ circuit No. ………………..………………………………………………………… has been electrically energized and the danger tag removed from the supply panel. This is also recorded in the sub-station log book.

Name of Authorized Person from P&U Electrical Badge No. Signature

Checked at the field and found the equipment is energized.

Name of authorized person from owner department Badge No. Signature

………………………………………………………………..…………………………………………………………………… Section-A: Isolation Permit Sl.No: …………… Request for Isolation:

Issuing Dept/ Section Issue Date: Issue Time

Area/ Unit: Equipment No

Name of the equipment / circuit to be energized

The above mentioned equipment/ circuit shall be de-energised and isolated from all live conductors to carry out the maintenance work by ………………………………………………………………………………………………………………………………… Section / for operational requirement.

Issuer Name Badge No. Issuer Signature Name of Authorized Person Badge No. Signature

Certification of Isolation . Date:…………………………….. Time…………………………… Certified that Equipment / Circuit No. …………………………………………... has been electrically isolated and the danger tag is put on the supply panel. Actions in respect of electrical isolation have been recorded in the sub-station log book.

Name of Authorized Person from P&U Electrical Badge No. Signature

Checked at the field and found the equipment is isolated

Name of authorized person from owner department Badge No. Signature

In case of Fire/Emergency break the glass of nearest fire alarm point or dial 101/1922

52


Kochi Refinery

EARTH WORK PERMIT Sl.No…………………. Issuing Dept/ Section: POWER & UTILITY/ ELECTRICAL

Date: Work clearance from Time:

Issued to: Department/ Section

Contractor

Exact location of work

Area/ Unit:

Equipment No.:

Nature of work to be performed

Type of Excavation Manual/ Mechanical

Special Instructions, if any: Underground Power Cables present: Yes/ No Clearance certificate from Instrument maintenance section and IS dept. attached.

Yes/ No

Signature of the authorized person of Electrical section:

Name: Badge No.:

Date & Time:

Name & Signature of Engineer in charge of sponsoring Department.

Name & Signature of Contractor’s authorized Supervisor:

In case of Fire/Emergency break the glass of nearest fire alarm point or dial 101/1922 Closing of the work permitReceiver: Certified that the subject work has been completed/ stopped and area cleared

Issuer: Verified that the job has been completed and area cleared

Date Date

Time Time

Name Name

Badge No. Badge No.

Signature Signature

Notes: This permit does not relieve the person to whom it is issued of any responsibility Precautions/ Instructions to be observed while digging:

1. Pick axe and similar tools not to be used once excavation has reached the cable bed indicated by bricks/ tiles and sand strata. 2. Once cable spotted and made bare, place shield around cable to prevent accidental damage that can be caused while processing

further. 3. Do not give any load on cable like placing materials, Tools, walking on cables etc. 4. Careful digging is must once this permit is issued for one can expect cable at any depth even without sand, brick and tiles strata. 5. During digging, once cable is spotted stop work and inform Electrical/ IS/ Instrument Maintenance people before proceeding with

work. 6. Mechanical excavations using earth movers shall be started only after excavating up to 1.2 meters by manual methods.

53


Kochi Refinery

ELECTRICAL PERMIT

Serial No.: …………………..

Issuing Department/ Section: POWER & UTILITY (Electrical)

Issued to:

Date: From: (Time) To: (Time)

Department/ Section:

Contractor:

Exact location of work

Nature/ Description of work

Hot work permit required: Yes/ No

PPE to be used:

Special Instructions, if any

Recorded the isolation details for the work in the log book. Accept the responsibility for carrying out the work taking necessary safety precautions.

Issuer Name Badge No. Signature Name of Authorized Person

(Receiver)

Badge No.

Signature

Name & Signature of Authorized Person of Contractor

54

Clearance renewal

Time Date

From To

Additional precautions, if any

Issuer Name, Badge No. & Signature

Receiver Name, Badge No. & Signature

Signature of the Contractor’s authorized

supervisor.


Receiver: Certified that all workmen withdrawn, temporary connections/ earth made by me removed.

Issuer: Verified that the job has been completed and area cleared

Date Date

Time Time

Name Name

Badge No. Badge No.

55

Addendum to Article 9 of GCC

BHARAT PETROLEUM CORPORATION LIMITED - KOCHI REFINERY

FINANCIAL DETERRENT FOR VIOLATION OF HSE NORMS BY CONTRACTORS (APPLICABLE TO ALL WORKS CARRIED OUT FOR BPCL-KR BY CONTRACTORS / TRANSPORTERS)

All contractors working for. BPCL-KR have to strictly follow HSE norms as per BPCL-KR rules and regulations. Contractors who violate HSE

norms while executing the job will be penalized financially. Penalty amount and Reporting Authority for violation / non-adherence of various HSE norms are given below: Penalty Clause

Violation of HSE norms

Penalty Amount Reporting Authority

1 For not using Personal Protective Equipment (Helmet, shoes, goggle, gloves, safety belts, Boiler suit, etc.)

Rs. 250/- per day / item / person

Dept. Head of F&S, Maint., P&U, Projects, E&C, Mfg., OM&S

2 Working without Permit / Clearance (Cold Work) Rs. 5,000/-per occasion

Dept. Head of F&S, Maint., P&U, Projects, E&C, Mfg., OM&S and P&CS

3 Hot work without proper Permit / Clearance Rs. 10,000/-per occasion and de-listing /holiday listing for 3 years


4 Non-use of safe electricity at work site (non installation of ELCB, using poor joints of cables, using naked wire without top plug into socket, laying wire / cables on the roads, electrical jobs by incompetent person)

Rs. 3,000/-per item per day

Dept. Head of F&S, Maint:, P&U, Projects, E&C, Mfg., OM&S and P&CS

5 Working at heights without safety belt, using non-standard scaffolding and not arranging fall protection arrangement as required

Rs. 1,000/-per case per day


6 Unsafe handling of compressed gas cylinders (No trolley, jubilee clips, double gauge regulator, Improper storage / handling

Rs. 100/- per item per day

Dept. Head of F&S, Maint., P&U, Projects, E&C,Mfg., OM&S and P&CS

7 Non fencing / barricading of excavated areas

Rs. 1,000/-per occasion


8 Use of domestic LPG for cutting purpose



9 Non-display of name board, permit, etc. at site

Rs. 500/- per occasion


10 Not providing shoring / strutting / proper slope and not keeping the excavated earth at least 1.5m away from the excavated area

Rs. 5,000/- per occasion


11 Over-speeding of jeeps / buses, rash driving, wrong parking Rs. 1,000/-per occasion

Any BPCL-KR employee through CM(S&F) and Head of the Dept. (F&S)

12 Absence of contractor representative in BPCL-KR’s safety meetings whenever called

Rs. 1,000/-per meeting

Head of the Dept. organizing the Safety Meeting

13 Non-deployment of safety supervisor / supervisor/responsible for safety at work site required as per Special Safety Conditions

Rs. 7,500/-per week Dept. Head of F&S, Maint., P&U, Projects, E&C, Mfg., OM&S and P&CS

14 Failure to maintain safety register and records by Contract Safety Supervisor or the Supervisor/responsible for Safety

Rs. 1,000/-per month Dept. Head of F&S, Maint., P&U, Projects, E&C,Mfg., OM&S and P&CS

15 Failure to have weekly safety site inspection /audits, monthly safety meetings and maintain records (by contractors themselves)

Rs. 1,000/-per week or month as applicable


16 Failure to submit monthly HSE report by the 5th of the next month to the Engineer-in-Charge Working without Permit / Clearance (Cold Work)

Rs. 1,000/-per month and Rs. 100/- per day for further delay

Engineer - in - Charge of the executing department

17 Poor Housekeeping

Rs. 1,000/- per site / per day


18 Failure to follow injury reporting system Rs. 10,000/- per occasion


56

19 No supervision at worksite Rs. 1,000/-per day for each site


20 Working beyond 16 hours continuously by any employee Rs. 1,000/-per employee per day.


21 Violation of any other safety condition as per job safety plan, work permit and safety conditions of contract such as using crowbar on cable trenches improper welding booth, not keeping fire hose /extinguisher ready at hot work site, unsafe rigging etc



Notes : 1. The above penalties will be applicable for all the contract jobs parried out for BPCL-KR and covered by BPCL-KR HSE norms / work

permit system. 2. Engineer-in-charge, Fire& Safety Officers and Officers from the Operating Departments will report such violations through their

Department Head to the respective contracting department (P&CS or Projects) for necessary action. Reporting Authority has been indicated against each violation.

3. On advice from the Reporting Authority, the respecting contracting department (P&CS or Projects) shall make the deductions from the next payment due to the contractor.

4. The above penalties shall be doubled in case of violations more than 3 times during the contract period for a particular contract. For annual and other rate contracts, Purchase Orders awarded as part of the rate contract shall be considered for this.

5. In case of frequent penalties for a particular contractor, necessary action such as holiday listing / delisting will be taken. 6. Whenever specified in the contract, contractors are required to adhere to the following additional safety requirements. Penalties are

applicable as above for violation of these conditions: a. All contractors shall themselves arrange weekly safety site inspection / audit and monthly safety meetings and records should be

maintained. b. All contractors shall submit monthly HSE report to respective Engineers-in-Charge by the 5th of the next month. Report should

carry details of precautions against accident and injury to any of the workers or to any person or persons or of weekly safety site inspection / audit, monthly safety meeting, details about records maintained by Safety Supervisor and any other information felt necessary by the Engineer-in-Charge for the safe execution of the job.

7. Implementation of the above financial penalties for violation of HSE norms does not absolve the contractors from their responsibilities to take at all times, due and proper precautions, to avoid injuries and accidents.

8. Contractors shall own the full responsibility for any accident and injury to any of the workers or to any person or persons or property arising clue to violation of HSE norms by contractors even though financial penalty is not applied for such violation. Imposition of these financial penalties does not absolve contractors from any of the responsibilities as per the General Conditions of Contract, Special Conditions of Contract and Special Safety Conditions.

9. All such financial penalties imposed on contractors shall be displayed / Publicised appropriately by the Contracting Department.

57

BHARAT PETROLEUM CORPORATION LTD

Kochi Refinery AMBALAMUGAL – 682302. Kerala State.

ACKNOWLEDGEMENT

We, M/s.__________________________________________________ having office at _______________________________ received the copy of GENERAL CONDITIONS OF CONTRACT 2006 and confirm our acceptance to all the terms and conditions as mentioned herein in this General Conditions of Contract and we are hereby returning this copy of General Conditions of Contract duly signed.

For & on behalf of M/s.___________________________________________________ Signature : Name : ____________________________________________________

Designation : ____________________________________________________

( Seal / Stamp )

Place :

Date :

58



Bidding Document

J13/09177

7.0 SPECIAL CONDITIONS OF CONTRACT

(SCC)



Bidding Document

J13/09177

INDEX TO SPECIAL CONDITIONS OF CONTRACT

1.0 GENERAL

2.0 SCOPE OF WORK

3.0 SITE PARTICULARS

4.0 APPROACH TO SITE

5.0 CONSTRUCTION WATER

6.0 CONSTRUCTION POWER

7.0 TIME SCHEDULE

8.0 COMPENSATION FOR DELAY

9.0 SUPERVISION OF WORK

10.0 DAILY LABOUR REPORT AND PROGRESS REPORT

11.0 OWNER’S SCOPE OF SUPPLY

12.0 CONTRACTOR’S SCOPE OF SUPPLY

13.0 STORAGE OF MATERIALS AND CONSTRUCTION OF SITE SHED

14.0 INCOME TAX

15.0 STIPULATIONS AND DEVIATIONS TO TENDER CLAUSES

16.0 SETTLEMENT OF DISPUTES BETWEEN TWO PUBLIC SECTORS / GOVT. DEPT.

17.0 CONSTRUCTION EQUIPMENT AND SITE ORGANISATION

18.0 CO-ORDINATION WITH OTHER AGENCIES

19.0 FRONTS FOR WORKS WHERE OTHER AGENCIES ARE INVOLVED

20.0 DAMAGES TO OTHER JOBS

21.0 UNDERGROUND AND OVERHEAD STRUCTURES

22.0 ORDER OF WORKS

23.0 PROTECTION OF EXISTING FACILITIES

24.0 QUALITY ASSURANCE & QUALITY CONTROL

25.0 MOBILISATION ADVANCE

26.0 RESPONSIBILITY OF CONTRACTOR

27.0 CONSTRUCTION

28.0 DRAWINGS

29.0 ALTERATIONS IN SPECIFICATION AND DESIGNS

30.0 FIRM PRICES

31.0 SAFETY, FIRE & SECURITY REGULATIONS

32.0 STATUTORY & OTHER APPROVALS

33.0 ELECTRICAL CONTRACTOR’S LICENSE



Bidding Document

J13/09177

34.0 PROJECT SCHEDULING & MONITORING

35.0 PROJECT REVIEW MEETINGS

36.0 PROGRESS REPORTS

37.0 HINDRANCE TO WORK

38.0 ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY REGULATIONS

39.0 SAFE MOVEMENT OF VEHICLES /CRANES DEPLOYED BY CONTRACTOR

40.0 TAXES AND DUTIES

41.0 CENVAT BENEFITS

42.0 DEFECT LIABILITY PERIOD

43.0 CURRENCIES OF PAYMENT

44.0 WITHHOLDING, ACCOUNTING & TAX REQUIREMENTS

45.0 ESI AND EPF ACTS.

46.0 GENERAL ENVIRONMENT REQUIREMENTS

47.0 RULES AND REGUALTIONS

48.0 ROUNDING OFF

49.0 COMPUTERISED CONTRACTOR’S BILLING SYSTEM

50.0 ADDITIONAL / EXTRA WORK

51.0 AS-BUILT DRAWING

52.0 WORKS CONTRACT

53.0 INSPECTION OF SUPPLY ITEMS

54.0 TESTS AND INSPECTION

55.0 MEASUREMENT, BILLING AND TERMS OF PAYMENT

56.0 TERMS OF PAYMENT

57.0 INTEGRITY PACT



Bidding Document

J13/09177

SPECIAL CONDITIONS OF CONTRACT 1.0 GENERAL 1.1 Special conditions of Contract shall be read in conjunction with the General Conditions of

Contract, specifications of work, drawing and any other document forming part of this contract wherever the context so requires.

1.2 Notwithstanding the sub-divisions of the document into these separate sections and volumes

every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the contract so far as it may be practicable to do so.

1.3 Where any portion of the Special Conditions of Contract is repugnant to or at variance with any

provisions of the General Conditions of Contract then unless a different intention appears, the provision(s) of the Special Conditions of Contract shall be deemed to over ride the provision(s) of the General Conditions of Contract only to the extent that such repugnance or variations cannot and shall be to the extent that such repugnance or variance cannot be reconciled with the General Conditions of Contract.

1.4 Wherever it is stated any where in this tender document that such and such supply is to be

effected or such and such a work is to be carried out, it shall be understood that the same shall be effected/carried out by the Contractor at his own cost, unless a different intention is specifically stated.

1.5 The materials, design and workmanship shall satisfy the applicable relevant Indian Standards,

the job specifications contained herein and codes referred. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied. In the absence of any Standard / Specifications / Codes of practice for detailed specifications covering any part of the work covered in this bidding document, the instructions / directions of BPCL (KR)/FEDO will be binding upon the Contractor.

1.6 The items given in Schedule of Rates shall be read in conjunction with materials and job

specifications and in case of any irreconcilable conflict between them, the provisions in the item under Schedule of Rates will override the corresponding provisions only of the material and job specifications, which cannot be reconciled. In such cases, the decisions of the Consultant shall be final and binding on the Contractor.

1.7 In case of contradiction between Indian Standard, General Conditions of Contract, Special

Conditions of Contract, Technical Specification, Drawings, Schedule of Rates, the following shall prevail in order of precedence:

(i) FAX of Intent, detailed letter of intent along with statement and Agreed Variations and

its enclosures. (ii) Schedule of Price. (iii) Special Conditions of Contracts. (iv) Technical Specifications. (v) Drawings. (vi) FEDO Specifications and Standards.



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(vii) General Conditions of Contracts. (viii) Indian Standards /Technical/Material Specifications.

2.0 SCOPE OF WORK

2.1 The scope of this tender covers supply, transportation of items from purchaser’s store to site, storage, transportation and handling at site, safe custody, erection, testing, commissioning preparation and submission of documents and handing over the installation as per specifications, data sheets, schedule of items of work, drawings etc. The scope of work of the contractor also includes obtaining the statutory approval for the installation.

2.2 The electrics includes, but not limited to the following

Streamlining of Distribution System in various substations namely CDU-1 Process Substation, ACTP Substation, ARU Substation, PRU Substation, PIBU Substation and LPG Bottling plant MCC Room of Kochi Refinery and the work involves

Installation, testing and commissioning of HV and MV switch boards. Supply, Installation, Testing and Commissioning of 415V,3phase Bus trunking system HV and MV cabling Earthing and lightning protection Lighting including supply and installation of lighting fixtures,. Supply and installation of GRP cable trays and steel structural supports Miscellaneous civil works Supply , Installation and Commissioning of safety items Supply and installation of miscellaneous items Providing service personnel Preparation of detailed drawings and documents as required Vendor drawing approvals for supply items Preparation of "As Built " drawings Site test reports Obtaining statutory approval for all the Electrical installation

3.0 SITE PARTICULARS

The site is at various substations and MCC rooms within the BPCL Kochi Refinery plant. It is 12 km away from Ernakulam (Cochin) city in Kerala State. The Refinery is in operation and the works are to be carried out with utmost care and safety and without affecting the Refinery operation as per the instructions of Engineer-In-Charge. The intending bidders shall visit the site and familiarized themselves thoroughly with the state/local rules, regulations, living / working conditions, and site conditions before submitting the bid. Non-familiarity or ignorance of these conditions will not be considered a reason for extra claims or for not carrying out the work as per the drawings, standards & specifications.

4.0 APPROACH TO SITE

Any approach road, temporary access over trenches, ladders or such other means of access required in the area of work shall be made by the Contractor at his own cost and demolition of



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the same as per the satisfaction of the Engineer-in-charge after completion of work without any extra cost on this account.

5.0 CONSTRUCTION WATER

Construction Water shall be provided by Owner to the CONTRACTOR free of cost at one point near the battery limit of the Plant. Contractor shall make his own arrangement for further distribution of the same at his own cost. 6.0 CONSTRUCTION POWER

6.1 Construction Power shall be made available by Owner free of cost at one point near to the site /Substation where the work is to be carried out subject to availability and Contractor shall make his own arrangement for further distribution of power at his own cost. However, in the unlikely event of non availability of power, due to any reasons from the Owner’s network, the same can not be accepted as a reason for not completing the work in time. In such a situation, Contractor shall be obliged to make alternate arrangement to complete the works as per schedule.

6.2 All electrical works shall be carried out under the supervision of a licensed Electrician. The

electrical connections carried out by the Contractor shall meet the statutory requirements. Changes, if any, as incorporated in the statutory rules and regulations from time to time shall be applicable to the electrical connection done by the Contractor. The following conditions shall also be fulfilled.

6.3 All the equipments/distribution boxes should have double earthing from the nearest earth pits or

from the board earth bus. 6.4 All electrical connections have to be done by a competent licensed Electrician with valid license

and to the satisfaction of the Consultant. 6.5 During working hours (including over time) one licensed competent Electrician shall be

available at site to attend to the normal/emergency jobs. 6.6 All switch boards/welding machines shall be kept inside covered sheds to protect them from

rain. No inflammable materials shall be used for constructing the covered sheds. 6.7 The Contractor’s authorized Electrician shall switch off all electrical equipments after the job,

every day. 6.8 Only metallic distribution boxes with double earthing shall be used at the site. Wooden boxes

shall not be allowed. 6.9 Supply for lighting/grinding shall be taken only using 3 pin plug/socket connectors with inter

locking arrangements. Two pin plugs shall not be allowed. 6.10 Contractor shall submit in time the required forms like schemes, completion reports etc. as

specified by Consultant. 6.11 No looping of Electrical supply is allowed.



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6.12 For all three-phase supplies, only armoured aluminium cables of suitable sizes or flexible copper cables of 4 x 6 sq.mm and above shall be allowed.

7.0 TIME SCHEDULE 7.1 Time is the essence of this contract and the entire work as per this contract shall be completed

within 7 (seven) months from the date of Purchase Order. The time period of completion includes the time required for mobilization, completing all the scope of work to the full satisfaction of FEDO / BPCL (KR) as mentioned elsewhere under the scope of Mechanical completion.

7.2 Monthly / weekly construction programme will be drawn up by the Engineer-In-Charge jointly

with the Contractor based on availability of materials, work fronts and the joint programme of execution as referred to above. The Contractor shall scrupulously adhere to the Targets / Programme by deploying adequate personnel, construction equipment, tools and tackles and also by timely supply or required materials coming within his/her scope of supply as per Contract. In all matters concerning the extent of targets set out in the monthly/weekly programme and the degree of achievement, the decision of Engineer-In-Charge will be final and binding on the Contract.

8.0 COMPENSATION FOR DELAY

Time is the essence of this contract. Clause 23 of Section IV of General Conditions of Contract (GCC) “ COMPENSATION FOR DELAY” is modified to the effect that the compensation payable by the contractor to BPCL (KR) on account of delay shall be @ 0.5% of the Total Contract value per week of delay subject to a maximum of 5% of the Total Contract Value . Other terms of the Clause remain the same. The parties agree that this is a genuine pre-estimate of the loss/damage which will be suffered on account of delay on the part of the CONTRACTOR and the said amount will be payable on demand without there being any proof of the actual loss of damages caused by such delay”

9.0 SUPERVISION OF WORK 9.1 The contractor is bound to deploy sufficient number of experienced Engineers and Supervisors

(Technical and General) for the execution of work as stipulated in GCC as per Section IV, Clause 34.. BPCL (KR) will have the right to recover the cost from the contractor as per the discretion of BPCL(KR)/FEDO’s Engineer-in-charge of the work for any non-compliance of the requirements.

9.2 Sufficient number of Graduate Engineers or Diploma holders with experience in the relevant

field of work awarded shall be made available at site from commencement till completion of the job and settlement of final bill. The number of Diploma holders / Graduate Engineers will be decided by the Engineer-in-charge based on the volume and nature of work. The decision of Engineer-in-Charge will be binding and final in this regard.

9.3 Bharat Petroleum Corporation Ltd (Kochi Refinery) reserves the right to appoint on their behalf

from time to time any authorized agency for the supervision of the work.

10.0 DAILY LABOUR REPORT AND PROGRESS REPORT



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The contractor should submit daily labour report indicating the details of the contract labour engaged and Equipment deployed for the day to the Engineer-in-charge. Further, the contractor should submit weekly progress report showing the actual quantum of work done at site against the programmed quantum, after finalisation of the schedule for the work in consultation with the Engineer-in-charge. 11.0 OWNER’S SCOPE OF SUPPLY:

Items specified in the Schedule of Items of Work/Schedule of Rates with supply quantity as zero or NA or as Nil will be supplied by the Owner free of cost to the contractor at their warehouse/storage points at BPCL Kochi Refinery.

12.0 CONTRACTOR’S SCOPE OF SUPPLY

12.1 Except OWNER’S SCOPE OF SUPPLY, all other materials and consumables required for the

execution of the work shall be supplied by the contractor within his quoted rates. 12.2 For all items 6 copies of Manufacturer’s test certificates shall be furnished after inspection and

clearance by BPCL-KR/FEDO. 12.3 All the items shall be procured from the Vendors specified in the Vendor list. Prior approval

from Owner/Consultant shall be obtained for procurement of items for which vendor list is not furnished.

13.0 STORAGE OF MATERIALS AND CONSTRUCTION OF SITE SHED 13.1 Contractor has to find a suitable place with prior approval of Engineer-in-charge for the storage

of all types of materials & consumables, working place and site shed. The same may be got approved. The quoted rate shall include all leads and lift of materials to the site of construction. No claim will be entertained for any extra cost on account of this. BPCL(KR)/FEDO will not be responsible for any theft or damage to the material issued by BPCL(KR) to the contractor. Contractor has to make his own security arrangement to protect the material from theft at own cost.

13.2 Any excess materials/construction equipment, tools etc. owned by the contractor shall be

removed from the premises within a reasonable period of time and the area of work should be left in spic and span condition after the completion of work.

14.0 INCOME-TAX 14.1 Bidders are required to quote their Permanent Account Number (PAN) in their Tenders

or other relevant documents. 14.2 Income Tax / Withholding TAX (for foreign bidder) at the prevailing rate shall be deducted from

the Contractor’s bills as per Indian Income Tax Act.

15.0 STIPULATIONS AND DEVIATIONS TO TENDER CLAUSES 15.1 Bidders are advised to submit quotations strictly based on the terms, conditions and

specifications contained in the Tender documents and not to stipulate any deviations. However, if it becomes unavoidable, deviations should be stipulated with reference to the clause No, para and page No. of the relevant specifications as given in the tender document



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and should be submitted as per FORM B ( Annexure to Part - I ) . Deviations, if any, mentioned anywhere else shall NOT be taken cognizance of.

15.2 OWNER/ CONSULTANT reserves the right to evaluate the offers containing deviations with

financial implications after adding cost for such deviations as determined by OWNER/CONSULTANT.

16.0 SETTLEMENT OF DISPUTES / ARBITRATION

If any dispute(s) arises out of or in connection with this contract, or in respect of any defined legal relationship associated therewith or derived there from, the settlement of such Disputes shall be as per clauses 91 & 92 of Section VIII – General Conditions of contract (GCC).

17.0 CONSTRUCTION EQUIPMENT AND SITE ORGANISATION 17.1 Construction Equipment:

The Contractor shall without prejudice to his/her overall responsibility to execute and complete the work as per specifications and time schedule, progressively deploy adequate equipments and tools and tackles and augment the same as decided by the Consultant depending on the exigencies of the work so as to suit the construction schedule. The Bidder shall submit a list of construction equipments he/she proposes to deploy for the subject work along with the offer. No construction equipment shall be supplied by the OWNER/CONSULTANT.

It shall be entirely the responsibility of the Contractor to provide all types of construction equipment, tools & tackles, steel scaffolding, safety gadgets and precision instruments etc. necessary to perform the work in a workman-like and efficient manner and complete the entire works in all respects as per the time schedule indicated in the Bidding Document. According to availability, Owner may provide certain construction equipments like cranes to the Contractor, though there is no obligation on the part of Owner to do so. Preparing approaches and working areas for the movement and operation of crane shall be the sole responsibility of the Contractor at his own cost. Subject to availability, Owner may provide cranes for erection work with fuel and operator. The prevailing crane hire charges on garage to garage basis is as given below, and if the rates are revised during the execution of works, the new rates shall be applicable.

Crane

Capacity

Rate / Hour

Omega Omega Till Cherry Picker

20 MT

45 MT

20 MT

3 MT

Rs. 1820/-

Rs. 3400/-

Rs. 1670/-

Rs. 770/-



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17.2 Site Organization:

Subject to the provisions in the tender document and without prejudice to Contractor’s liabilities and responsibilities to provide adequate qualified and skilled personnel on the work, Contractor shall deploy site organization and augment the same as decided by the OWNER/CONSULTANT depending on the exigencies of work.

17.3 The Bidder shall submit the details of minimum site organization proposed by him/her, along with the tender document.

18.0 CO-ORDINATION WITH OTHER AGENCIES

Work shall be carried out in such a manner that the work of other agencies operating at the site is not hampered due to any action of the Contractor. Proper co-ordination with other agencies will be Contractor’s responsibility. In case of any dispute, the decision of OWNER/CONSULTANT shall be final and binding on the Contractor.

19.0 FRONTS FOR WORKS WHERE OTHER AGENCIES ARE INVOLVED

The work involved under this contract includes such works as have to be taken up and completed after other agencies on the job have completed their jobs. The Contractor will be required and bound to take up and complete such works as and when the fronts are available for the same and no claim of any sort whatsoever shall be admissible to the Contractor on this account. Only extension of time limit shall be admissible, if the availabilities of work fronts to the Contractor are delayed due to any reasons not attributable to the Contractor.

20.0 DAMAGES TO OTHER JOBS

At the project site, other agencies are also engaged for execution of different contract work during these periods. Any damages caused to the Civil works or to the works carried out by other agencies during the work execution will have to be repaired by the CONTRACTOR concerned at his own cost.

21.0 UNDERGROUND AND OVERHEAD STRUCTURES The CONTRACTOR will familiarise himself with and obtain information and details from OWNER in respect of all existing structures, overhead lines, existing pipelines and utilities existing at the job site before commencing work. The CONTRACTOR shall execute the work in such a manner that the said structures, utilities, pipelines etc. are not disturbed or damaged, and shall indemnify and keep indemnified Owner from and against any destruction thereof or damages thereto.

22.0 ORDER OF WORKS OWNER/CONSULTANT reserves the right to fix up priorities, which will be conveyed by

Consultant, and the Contractor shall plan and execute work accordingly. 23.0 PROTECTION OF EXISTING FACILITIES 23.1 CONTRACTOR shall obtain all safety clearance (viz. Excavation, Hot/ Cold work Permit)



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23.2 CONTRACTOR shall obtain plans and full details of all existing and planned underground services from Engineer- in- Charge and shall follow these plans closely at all times during the performance of work. CONTRACTOR shall be responsible for location and protection of all underground lines and structures at his own cost. 23.3 Despite all precautions, should any damage to any structure / utility etc. occur, the Contractor shall contact the Engineer- in- Charge and CONTRACTOR shall forthwith carry out repair at his expenses under the direction and to the satisfaction of OWNER/CONSULTANT/concerned authority. 23.4 CONTRACTOR shall take all precautions to ensure that no damage is caused to the existing pipelines, cables etc. during construction. Valve cabin of existing pipelines, other existing structures, existing stone pitching and other stabilisation measures along the track route damaged/disturbed during construction shall be repaired and restored to their original condition by CONTRACTOR after completion of construction to the complete satisfaction of OWNER/CONSULTANT. 23.5 CONTRACTOR shall in consultation with OWNER/CONSULTANT and the concerned authorities, take adequate measures for strengthening the existing electric poles, telephone poles etc. in the proximity of the pipeline / cable alignment. CONTRACTOR shall take adequate protective measures to prevent damage to these facilities during construction. CONTRACTOR shall have to adopt such method of construction as will be suitable for working in these areas using the limited space available and without causing any damage to these facilities. Contractor shall be deemed to have taken cognisance of all such constraints, etc. while working in this area and Contractor shall not be entitled to claim any extra at a later stage.

24.0 QUALITY ASSURANCE & QUALITY CONTROL PROGRAMME 24.1 The Contractor has to ensure the deployment of Quality Assurance and Quality Control

Engineer(s) depending upon the quantum of work. This QA/QC group shall be fully responsible to carry out the work as per standards and all code requirements. In case BPCL(KR)/FEDOfeels that Contractor’s QA/QC Engineer(s) are incompetent or irresponsible or insufficient, Contractor has to deploy other experienced Engineer(s) as per Site requirements.

24.2 In case Contractor fails to follow the instruction of OWNER/CONSULTANT, next payment due

to him/her shall not be released unless until he/she complies with the instructions to the full satisfaction of Consultant.

24.3 Quality Assurance System Plans/procedures of the Contractor shall be furnished in the form of

a QA manual. This document should cover details of the personnel responsible for the Quality Assurance plans or procedures to be followed for quality control in respect of Procurement, Supply, Installation and Commissioning including laboratories for testing materials. The quality assurance system should indicate organizational approach for quality control and quality assurance of the construction activities, at all stages of work at site as well as at manufacturer’s works and dispatch of materials.

25.0 MOBILISATION ADVANCE

Mobilisation advance is not payable to the contractor for this work 26.0 RESPONSIBILITY OF CONTRACTOR



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26.1 The Contractor shall be entirely responsible for executing the work covered under this Tender document in a workmanlike and expeditious manner as per the time schedule, specifications, drawings and construction aids such as, arc welding sets, gas cutting sets, cranes, chain pulley blocks, transportation equipments, plate rolling machine, pumps, air compressors, tools and tackles as well as testing appliances such as test pumps, hose, pipes, valves & fittings etc. and the necessary supervisory personnel, skilled, semi-skilled and unskilled labour shall be provided by the Contractor to achieve the monthly/weekly targets and the overall time schedule.

26.2 The Contractor shall ensure that local labor, unskilled as well as skilled to the extent possible

and available from local resources, are preferentially employed on the work with special priority being given to the persons and/or dependents of persons whose lands have been acquired for the project purposes. For any infringement of this provisions, the OWNER/CONSULTANT shall be at liberty to rescind the contract without any liability to pay any compensation whatsoever to the Contractor.

26.3 All expenses towards mobilization at site and demobilization including bringing in equipment,

work force, materials, dismantling the equipment, clearing the site etc. shall be deemed to be included in the prices quoted and no separate payments on account of such expenses shall be entertained.

26.4 It shall be entirely the Contractor’s responsibility to provide, operate and maintain all necessary

construction equipments, scaffoldings and safety gadgets, cranes and other lifting tackles, tools and appliances to perform the work in a workmanlike and efficient manner and complete all the jobs as per time schedules.

26.5 The procurement and supply in sequence and at the appropriate time of all materials and

consumables shall be entirely the Contractor’s responsibility and his/her rates for execution of work will be inclusive of supply of all these items. Contractor shall not use any of the equipment or materials issued to him/her by Owner for installation purposes for laying temporary lines, manufacturing erection aids etc. Misuse of materials will be seriously viewed and deductions at penal rates will be made from the Contractor’s bills for such quantities that are misused.

26.6 It shall be the responsibility of the CONTRACTOR to bring best equipments in good condition at

site for executing the work. If any equipment / machinery is found necessary during the execution of the work, the same shall be arranged by the contractor as per the instruction of site-in-charge.

26.7 The Contractor shall provide toilet and drinking water facilities at site for the contract workmen

as per statutory requirements at his own cost. 26.8 The contractor should ensure safety of his materials, equipments, completed jobs at his risk

and cost. The contractor shall provide his own security arrangement. Rate shall include all leads and lift of materials to the site of construction. No claim will be entertained for any extra cost on account of this. BPCL (KR) will not be held responsible for any theft and damage that takes place during the performance of work at work site to the contractor’s property.

26.9 The Contractor shall be responsible for making good to the satisfaction of the

OWNER/CONSULTANT, any loss or damage to all works being executed, machineries, temporary buildings and materials procured/issued to the Contractor by OWNER, due to wind or natural calamities during execution of the Project.



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The contractor shall at his own expenses carry and maintain sufficient insurance coverage with reputable Insurance Company for the above to the satisfaction of Owner/Consultant. This is addition to any other insurance coverage mentioned else where in tender documents.

26.10 CONTRACTOR shall indemnify and keep the OWNER harmless of all claims or liability for damage to public property or property of any kind, personal injury including the death of any employee, its servants or public, if any, arising under or by reason of this agreement if such claims result from the fault and/or negligence of willful acts or omissions of CONTRACTOR, his employees, agents, representative or Sub-Contractors in consequence of the performance of this CONTRACT.

26.11 The Contractor shall be prepared to arrange work in all three shifts round the clock as per the

instruction of the Engineer-in-Charge at no extra cost, if required to meet the Time schedule. The Engineer-in-Charge shall have the right to take possession of or use any completed or partially completed work or part of the work. Such possession or use shall not be deemed to be an acceptance of any work completed in accordance with the Contract Agreement.

26.12 For the completion of work it will be required to work in monsoon also. The contractor must

maintain the required labor force and execute the construction and erection according to the prescribed schedule. All facilities for working in monsoon period shall be arranged by the contractor and no extra rate will be considered for working in monsoon.

26.13 During monsoon and other period, it is the responsibility of the Contractor to keep the

construction work site free from water at his own cost.

26.14 Responsibility for obtaining all statutory approvals lies with the contractor

27.0 CONSTRUCTION 27.1 CONTRACTOR shall observe in addition to Codes specified in respective specification, all

national and local laws, ordinances, rules and regulations and requirements pertaining to the WORK and shall be responsible for extra costs arising from violations of the same.

27.2 Various procedures and method statements to be adopted by Contractor during the construction

as required in the respective specifications shall be submitted to OWNER/CONSULTANT in due time for approval.

27.3 OWNER/CONSULTANT reserves the right to inspect all phases of CONTRACTOR’S

operations including construction, field and shop fabrication, equipment, assembly, testing, packing and load-out operations to ensure conformity to the SPECIFICATIONS. OWNER/CONSULTANT will have Engineers, inspectors or other duly authorized representatives, made known to the CONTRACTOR, present during progress of the work and such representatives shall have free access to the WORK at all times. The presence or absence of OWNER/CONSULTANT’S representative does not relieve the CONTRACTOR of the responsibility for quality control in all phases of the WORK. In the event that any of the WORK being done by the CONTRACTOR or any SUB-CONTRACTOR is found by OWNER/CONSULTANT’S representatives to be unsatisfactory or not in accordance with the DRAWINGS, procedures and SPECIFICATIONS, the CONTRACTOR shall, upon verbal notice of such discrepancy or deficiency, take immediate steps to revise the work in a manner to conform to the relevant DRAWINGS, procedures and SPECIFICATIONS.



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27.4 The CONTRACTOR shall carry out required supervision and inspection as per Quality

Assurance Plan and furnish all assistance required by the OWNER/CONSULTANT in carrying out inspection work during this phase. The OWNER/CONSULTANT will have Engineers, Inspectors or other authorized representatives present who are to have free access to the WORK at all times. If an OWNER/CONSULTANT’S representative notifies the CONTRACTOR’S authorized representative not lower than a Foreman of any deficiency, or recommends action regarding compliance with the SPECIFICATIONS, the CONTRACTOR shall make every effort to carry out such instructions to complete the WORK conforming to the SPECIFICATIONS and approved DRAWINGS IN THE fullest degree consistent with best industry practice.

28.0 DRAWINGS

Drawings accompanying the tender documents are indicative of the scope of work and issued

for tendering purpose only. Detailed construction drawings shall be prepared by the Contractor and got approved from Engineer –in-Charge.

The design criteria, specifications and other engineering requirements and information required for designing the system are included in the Bidding Document. The CONTRACTOR shall prepare basic and detailed engineering drawings and other ocuments as required for performing or completing the Work. The CONTRACTOR shall also be responsible for generating or acquiring such additional data or information as may be required to perform the engineering, procurements, fabrication, transportation, installation, testing, pre-commissioning or commissioning activities.

29.0 ALTERATION IN SPECIFICATION AND DESIGNS During the execution of the work, the Engineer-in-charge may desire to make changes in

design due to site condition or due any other reason. The contractor shall carry out such changes shown by the Engineer-in-charge in writing, without any extra cost. These changes shall be either for partially or fully for the entire quantities put to tender, for these items.

30.0 FIRM PRICES

Prices / Rates quoted by the bidder, shall remain firm and fixed and valid until completion of the contract performance and will not be subject to escalation / variation on any account. Unless otherwise specified the rates for various items of work shall be for works at all height / depths.

31.0 SAFETY, FIRE & SECURITY REGULATIONS

31.1 Contractor shall observe and abide by all safety regulations of OWNER/CONSULTANT. The

safety practices to be followed generally are enclosed elsewhere in the tender document. 31.2 All the employees of the Contractor, while working at site, must wear hard hats (helmets) and

other protective equipments suggested by OWNER/CONSULTANT as and when required, depending upon the safety standards and practices without any extra cost.



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31.3 First-aid kits must be available at the work spot / site office of each Contractor and the same shall be replenished from time to time. Officers of OWNER/CONSULTANT will be inspecting the availability of First-aid boxes at work site.

31.4 Prime importance has to be given for safety of workmen during the erection activities. Necessary

insurance coverage shall be arranged for all work men and other staff. Designated safety Engineer should ensure that safe work practices, appropriate tools, tackles and appliances are used in the job.

32.0 STATUTORY & OTHER APPROVALS

32.1 It shall be the CONTRACTOR’S sole responsibility to obtain all approvals from any authority (except for environment clearance) required under any statute, rule or regulation of the Central or State Government concerned for the performance of the contract and/or the contractual work. The application on behalf of the OWNER for submission to relevant authorities along with copies of required certificates complete in all respects shall be prepared and submitted by the CONTRACTOR well ahead of time so that the actual construction/commissioning of the works is not delayed for want of the approval/inspection by the concerned authorities. The CONTRACTOR shall arrange for the inspection of the works by the authorities and will undertake necessary coordination and liaison required and shall not be entitled to any extension of time for any delay in obtaining such approvals. 32.2 Statutory fees, if any, paid for all such inspections and approvals shall be reimbursed at actuals to the CONTRACTOR by the OWNER on production of documentary evidence. 32.3 Any deficiency (ies) as pointed out by any such authority shall be rectified by the CONTRACTOR within the scope of relative supply and/or work at no extra cost to the OWNER. The inspection and acceptance of the work by such authorities shall, however, not absolve the CONTRACTOR from any of its responsibilities under this contract. . 33.0 ELECTRICAL CONTRACTOR’S LICENCE 33.1 The CONTRACTOR shall have a valid Class A Electrical Contractor’s license from Kerala State Electrical Licensing Board and the copy of the same shall be submitted along with the Bid. The CONTRACTOR shall furnish a copy of the same to Engineer-in-charge before commencement of any electrical work or work pertaining to Electrical System. 33.2 No electrical work or work pertaining to electrical system(s) shall be permitted to be executed without a valid Electrical Contractor’s License being produced by the CONTRACTOR or Sub-Contractor, as the case may be, intending to execute the work. 34.0 PROJECT SCHEDULING & MONITORING

34.1 The Bidder is required to submit a Project Time Schedule in Bar Chart Form, along with the Bid.

The Schedule shall cover all aspects like sub-ordering, manufacturing and delivery, sub-contracting and construction within the completion time indicated in the Bid Document. The OWNER /CONSULTANT interface activities shall be clearly identified with their latest required dates. OWNER/CONSULTANT reserves the right to disqualify the Bidder if the above Schedule submitted by the Bidder is not in line with the overall project requirement.



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34.2 The Contractor shall submit within 2 weeks of Telex/Fax of Intent, a sufficiently detailed overall Project Schedule in the activity network form, clearly indicating the major milestones, inter-relationship/interdependence between various activities together with analysis of critical path and floats.

34.3 The network will be reviewed and approved by Consultant and the comments if any shall be

incorporated in the network before issuing the same for implementation. The network thus finalized shall form part of the contract document and the same shall not be revised without the prior permission from Consultant during the entire period of contract.

34.4 Bidder is allowed to engage a Sub-Contractor for any part of work, then such Sub-Contractors shall have prior proven experience of similar work and shall require specific approval by OWNER/CONSULTANT after award of work. 34.5 CONTRACTOR shall ensure that very competent and resourceful agencies with proven track record and performance should be proposed for the work to be subcontracted. 35.0 PROJECT REVIEW MEETINGS

The Contractor shall present the programme and status of work at various review meetings as required.

36.0 PROGRESS REPORTS

This report shall be submitted on a weekly basis, covering overall scenario of the work. The report shall include but not be limited to the following:

(a) Brief introduction of the work. (b) Activities programmed and completed during the previous week.

(c) Resource deployed men and machine. (d) Quantity achieved against target in construction. (e) Record of Man-days lost. (f) Construction percentage progress, scheduled and actual.

37.0 HINDRANCE TO WORK

Any obstruction /hindrance to the work from local public, labors, unions, etc., shall be settled by the Contractor for successful completion of job within the contractual completion date, as per scope of Contract.

38.0 ENTRY PASSES, GATE PASSES, WORK PERMITS AND SAFETY REGULATIONS 38.1 Entry Passes The Contractor shall follow regulations of Owner for arranging entry passes for his workers and staff. 38.2 The works under this contract are to be carried out in areas within the Refinery area adjacent/ adjoining to the existing operating units. As such, Contractor is required to abide by safety and security regulations of OWNER/CONSULTANT enforced from time to time. 38.3 Gate Passes and Shipping Memos 38.3.1 To bring materials/ equipments/ tools/ tackles etc. inside the plant for construction work, the Contractor has to produce challans/ proper documents to Owner's personnel at gates. The materials shall be checked thoroughly by Owner's personnel at Gate and recorded in their



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register before allowing any material to be brought inside the Refinery area by Contractor. It shall be Contractor's responsibility to ensure that the recorded entry no., date, signature of Owner's authorised representative with stamp are recorded on challans/ supporting documents signed by Owner's personnel at gate during entry. Shipping Memos issued by Owner shall be preserved by Contractor and enclosed while returning the materials to Owner. 38.4 Work Permits 38.4.1 When work is to be carried out in hazardous areas, hot work permit are to be obtained before start of work for all the jobs which are capable of generating flame, spark, heat etc. namely, Gas cutting, grinding, welding, use of any electrical/ diesel/ petrol/ battery operated prime mover/ machine tools/ equipment/ generator sets/ mixer machine/drilling machine/ pumps/ crane/ forklift/ truck/ trailer/ chipping/ breaking of rocks/concrete/ hacksaw cutting and drilling, etc. 38.4.2 Cold work permits are to be obtained for all the jobs. 38.4.3 According to the nature of work and use of various types of equipment and tools the Contractor has to apply for cold and hot permits in a prescribed format at least two days before the work is planned to start. No work permit shall be issued by Owner unless proper arrangement is made by Contractor to ensure safe performance of work inside the plant. Job wise and area wise permits shall be issued to Contractor and against each permit at least one construction supervisor and one safety supervisor of required level shall always be made available at site by Contractor. 38.5 Vehicle Permits 38.5.1 Permits are to be obtained separately for entry/ use of vehicles/ trailers etc. inside the plant. The following requirements are to be met to obtain vehicle permit: a) Vehicle/ Equipment etc. should be brought to site in good condition. b) Valid Road tax certificate, fitness certificate and insurance policy from competent authority. c) Valid operating/ driving licence of driver/operator. 38.6 Validity of the Permits 38.6.1 Permit is valid for one shift of 08 (Eight) hours. 38.6.2 No permit is valid if it is not renewed by the shift in-charge/ shift representative in shifts (Morning & Evening). 38.6.3 The permit shall be issued for a maximum period of one month and if extension is required, Contractor has to apply for fresh permit. 38.6.4 No permit is valid on holidays unless special permission is obtained from the competent authority. 38.7 Safety Regulations 38.7.1 Regarding Work Permit: The work shall be carried out inside Refinery area as per OWNER/CONSULTANT’s Safety rules and Regulations and instructions of OWNER/CONSULTANT issued from time to time.



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Many times it may happen that the working hours shall be drastically reduced or increased to meet certain safety requirements and Contractor shall meet these requirements without any schedule or financial implications. To obtain work permit and to satisfy all conditions laid down therein, shall be the responsibility of Contractor. No claim for idling of machinery, plant, manpower etc. for safety reasons or non-issuance of work permit shall be admissible. The Contractor shall abide by all safety regulations and ensure that safety equipment for specific job as stipulated in the factory act/ safety handbook is issued to workers during execution of work, failing which all the works at site shall be suspended. 38.7.2 Regarding Hot work: When doing hot work Contractor must ensure that the fire hose is hooked up with the fire water system and extended to the work spot. Fire extinguisher must be kept near the working spot. Area around and below the hot working place must be adequately protected from falling/ coming out of sparks/ hot metals from the booth made of asbestos cloth/ sheet and wetting them with water. Contractor must arrange sufficient number of fire hoses and fire fighting equipment of approved quality at his own cost to carry out hot job inside the plant. Welding and electrical cables should be of approved quality, and no jointing and loose connection shall be permitted. At the end of the working day Contractor must inform the Electrical section to switch off power at sub-station end. Contractor must provide cotton dress, safety shoe, safety helmet, safety belt, hand gloves of approved quality to his workers to meet the safety requirement of various jobs to be carried out inside the Refinery area. 38.7.3 Regarding use of Vehicles: Vehicles shall be allowed to run at site after taking all safety measures with the permission of concerned authority of site. Vehicle must not ply on any road within the plant at speed exceeding 20 KM/hr. Mobile crane/ loaded trucks/ trailers must not exceed speed limit of 15 KM/hr inside the plant. No crane is allowed to move inside the plant with load. No vehicle is allowed to park inside the plant. 38.7.4 Work Permit System: During execution Contractor is required to obtain work permit from the operation department of Owner. For issuance of work permit, Owner’s instructions shall be followed. 39.0 SAFE MOVEMENT OF VEHICLES / CRANES DEPLOYED BY CONTRACTOR Contractor should take extra care for movement of vehicles / Cranes / Forklift to avoid any sort

of accidents to workmen / persons inside the project site. OWNER/CONSUTANT will not be responsible for any sort of accidents.

40.0 TAXES AND DUTIES 40.1 Taxes, Duties, Octroi, Levies etc. 40.1.1 The quoted prices shall be deemed to be inclusive of all types of taxes, duties, cess, levies etc.

such as sales tax, Value Added Tax, custom duty, excise duty, VAT on works contract / works contract tax, octroi, entry tax, cess, educational cess etc. but excluding Cenvatable Service Tax. Service Tax, if any, shall be quoted separately with rate and category of service. The



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variation in any of the taxes, duties and levies shall be to the CONTRACTOR’s account. If after the due date of submission of PRICE – BID, any new taxes/duties on Services are levied, the same shall be reimbursed by OWNER to the CONTRACTOR at actual upon submission of documentary evidence to the satisfaction of OWNER. Income tax at the prevailing rate will be deducted from CONTRACTOR’s bills as per Income Tax Act.

40.1.2 The CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of any and all taxes, duties, cesses and levies howsoever designated, as are payable to any government, local or statutory authority in any country other than India as are now in force or as are hereafter imposed, increased or modified and as are payable by CONTRACTOR, his agents, Sub-CONTRACTORs and its/their respective employees for or in relation to the performance of this Contract. The CONTRACTOR shall be deemed to have been fully informed with respect to all such liabilities and considered and included the same in its bid and the Contract Price shall not be varied in any way on this account. 40.2 Service Tax Unit rates/ prices in the Schedule of Rates shall be exclusive of Cenvatable Service Tax.

To enable OWNER to claim Cenvat benefit, CONTRACTOR shall furnish the following information in invoice, Bill / challan issued by him:

a) Name and address of the Contractor b) Service Tax Registration No. / STC No. c) Sl No. of the Invoice/bill / challan d) Date of Issue e) Category of Service (as per Service Tax definition) e) Description and value of input service f) Service Tax paid/payable. 40.3. Value Added Tax (VAT) In case of Kerala VAT, the VAT Credit is available to Owner for 25% against Kerala VAT rate only. Contractor shall submit proper tax invoices for local purchase as per Kerala VAT Act to enable Owner to avail input tax credit for the amount quoted in FORM SP-4 under Kerala VAT Act. In the absence of which, payment shall not be released. TIN No. of BPCL, Kochi Refinery is 32000398984. The amount as indicated in Schedule of Rates shall be considered as mandatory discount since the same have been taken in to consideration for the purpose of evaluation and shall be deducted from all RA Bills on pro- rata basis. The input tax credit amount shall be reimbursed to the Contractor upon production of all relevant documents to the satisfaction of Owner and Owner is able to take VAT Credit in accordance with the provisions of VAT Act and Bidding Document subject to the ceiling indicated in Schedule of Rates. 40.4 Notwithstanding the foregoing, OWNER shall not bear any liability in respect of: a) Personal taxes on the personnel deployed by the CONTRACTOR, his SUBCONTRACTOR and Agent, etc. b) The Corporate Taxes in respect of CONTRACTOR and his Sub-Contractor and other Agents, Indian or foreign based. c) Any other taxes/ duties/ levies.



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40.5 C-FORM C-FORM shall be issued by OWNER to the CONTRACTOR. 41.0 CENVAT BENEFITS 41.1 The CONTRACTOR shall be required to submit documentary evidence of Excise duty /Custom Duty paid to the concerned authorities on materials supplied to the OWNER for the OWNER to claim CENVAT benefit in respect thereof. 41.2 Further, the CONTRACTOR shall be required to provide the OWNER with all documents

necessary for the OWNER to claim CENVAT benefit on the countervailing duty and / or excise duty paid on the materials covered by the supplies, including (but not limited to) Transporter’s Copy of invoices issued under Rule 11 Central Excise Rules 2002. All documents of materials brought to the site of Work by CONTRACTOR shall be prepared with the notation “Consignee – Bharat Petroleum Corporation Limited, Kochi Refinery A/c CONTRACTOR” to enable Owner to claim CENVAT benefits. Payment shall only be made as per the payment terms indicated in the Contract against the CONTRACTOR’s relevant Running Account bills against receipt of requisite Documents in this regard from the CONTRACTOR.

41.3 The classification of goods as per Central Excise/Customs Tariff should be correctly done to

ensure that CENVAT benefit is not lost by the OWNER on account of any error on the part of the CONTRACTOR.

41.4 The OWNER shall withhold payments to the extent that the OWNER is not provided with the full

documents necessary to claim CENVAT benefits on supplies upto the aggregate value of CENVAT benefits on excise duty and countervailing duty as indicated in the Schedule of Price, with a view that the total Contract Price shall stand reduced to the extent to which CENVAT benefit on the aggregate of the excise duty and countervailing duty indicated in the Schedule of Price can not be availed of by the OWNER

41.5 CONTRACTOR shall be liable for and shall defend, indemnify and hold

OWNER/CONSULTANT harmless from any claim or liability resulting from CONTRACTOR’s failure to make timely payment for taxes levied by the Government of India or by the Government of any other country or failure to pay the above item or similar items or failure to comply with the reporting, return or other appropriate procedural requirements with respect to their payment. Any interest, penalty or other liabilities arising from such failure shall be borne by CONTRACTOR.

42.0 DEFECT LIABILITY PERIOD:

The CONTRACTOR shall guarantee the Supplied items/Materials and the installation work

for a period of 12 (Twelve) months from the date of completion of work/ from the date of

Issue of Completion Certificate. The Security Deposit will be released to the Contractor after

Defect liability period . The security deposit will be forfeited if the contractor does not fulfill his

contractual obligations with respect to defect liability.

43.0 CURRENCIES OF PAYMENT



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Payment to the contractor shall be made in Indian Rupees. 44.0 WITHHOLDING, ACCOUNTING & TAX REQUIREMENTS

CONTRACTOR agrees for withholding from wages and salaries of its agents, servants or employees all sums, required to be withheld by the laws of Republic of India or any other agency having jurisdiction over the area where CONTRACTOR is conducting operation, and to pay the same promptly and directly when due to the proper authority. CONTRACTOR further agrees to comply with all accounting and reporting requirements of any Nation having jurisdiction over the subject matter hereof and to confirm to such laws and regulations and to pay the cost of such compliance, if requested by OWNER/CONSULTANT. CONTRACTOR will furnish OWNER the evidence of payment of applicable taxes, in the country (ies) of the CONTRACTOR’s and his SUB-CONTRACTOR and expatriate employees.

45.0 ESI AND EPF ACTS

The contractor shall comply with the provisions of EPF Act and ESI Act 1948 as may be applicable and amended from time to time.

45.1 The Contractor shall cover all employees engaged by him or through sub-contractors under ESI as well as EPF Acts as per provisions of Acts and shall submit necessary records and returns in proof of compliance of these statutory enactments. Contractor shall defend, indemnify and hold the OWNER/CONSULTANT harmless from any liability or penalty which may be imposed by the Central, State, Local or other statutory authority or any violation of labour enactments or any other enactments, by the Contractor or his sub-contractor. 45.2 The Contractor shall furnish additional Security Deposit of 1% (One Percent) of the total

contract value (in addition to the Security Deposit of 10% as per Clause 19 of GCC) towards Security for the compliance of the terms and conditions of this Contract and the provisions of the ESI and EPF Acts & Rules. The Security Deposit against ESI/EPF shall be released upon successful completion of job on production of ESI /EPF Clearance Certificate from ESI section of BPCL KR.

45.3 The Security Deposit of 1% (One Percent) shall be furnished either by Demand Draft or by Bank Guarantee from any Schedule Bank in the format acceptable to OWNER/CONSULTANT in favour of Bharat Petroleum Corporation Ltd. and can be executed separately or it may be clubbed with the normal Security Deposit of 10% provided under Clause 19 of GCC. 45.4 The Owner shall pay, in advance, the contributions of all the Contractors to the concerned authorities, on a month to month basis. Upon such payment, the Owner shall have right to recover such amounts paid to the concerned authorities from the running account bills/any amount payable by the Owner to the Contractor. In case the Contractor commits any delay or default in complying with any of the terms and conditions of this Contract and/or the provisions of the said ESI and EPF Acts and Rules, or if the amount so paid by the Owner to the concerned authorities could not be recovered by deduction from the running account bills/any amount payable by the Owner to the Contractor, due to whatever reasons, the Owner shall be at liberty to enforce the Bank Guarantee or to encash the Demand Draft, as the case may be, and adjust the amount so realized against its dues. 45.5 Where the Contractor has furnished a single Bank Guarantee/Demand Draft against is entire obligations as per Clause 19 of GCC and Clause 19.2 above [i.e., Security Deposit of 11% (Eleven Percent)], the Owner shall be at liberty to enforce /encash the combined Bank



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Guarantee/Demand Draft in full or in part, and adjust the required amount out of such amount realized.

46.0 GENERAL ENVIRONMENT REQUIREMENTS

The Contactor has to ensure efficient use of natural resources like water, fuel oil and lubricants. The Contractor should ensure proper awareness to workers to maintain a green and clean environment inside/outside the plant. The Contractor must collect and dispose of all the waste and scrap materials at the designated place only as directed by OWNER /CONSULTANT.

Contractor shall take necessary license for storing Petroleum products at site office. Contractor shall also provide required fittings on equipments/ engines to control sound pollution

within the approved limits. 47.0 RULES AND REGUALTIONS

Contractor shall observe in addition to codes specified in respective specification, all national and local laws, ordinances, rules and regulations and requirements pertaining to the work and shall be responsible for extra costs arising from violations of the same.

48.0 ROUNDING OFF

All payments to and recoveries from the Contractor shall be rounded off to the nearest rupee. Whenever the amount to be paid / recovered consists of a fraction of a rupee, if the fraction consists of 50(fifty) paise or more, the amount shall be rounded off to the next higher Rupee and if the fraction of a Rupee is less than 50(fifty) paise, the same shall be ignored.

49.0 COMPUTERISED CONTRACTOR’S BILLING SYSTEM

49.1 Without prejudice to stipulation in General Conditions of Contract, Contractor should follow following billing system.

49.2 The bills will be prepared by the Contractor on their own PC’s as per the standard formats and codification scheme proposed by OWNER/CONSULTANT. The Contractor shall provide with data entry software to capture relevant billing data for subsequent processing. Contractor will submit these data to OWNER/ CONSULTANT in an electronic media along with the hard copy of the bill, necessary enclosures and documents. The Contractor will also ensure the correctness and consistency of data so entered with the hard copy of the bill submitted for payment. OWNER/ CONSULTANT will utilise these data for processing and verification of the Contractor’s bill.

50.0 ADDITIONAL / EXTRA WORK OWNER/CONSULTANT reserves the right to execute any additional works/extra works during

the execution of work, either by themselves or by appointing any other agency, even though such works are incidental to and necessary for the completion of works awarded to the Contractor.

51.0 AS-BUILT DRAWING As-built drawing of the entire work executed by the Contractor, after certification and approval

of the Engineer-in-charge, shall be prepared in Auto-CAD (release as instructed by BPCL(KR))



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and submitted after completion of the work at no extra cost in prescribed format in computer Compact Disc with three hard copies of all the drawings.

52.0 WORKS CONTRACT The entire work as per Scope of Work covered under this Contract shall be treated as indivisible Works Contract. 53.0 INSPECTION OF SUPPLY ITEMS 53.1 All inspection and tests on bought out items shall be made as required by specifications

forming part of this contract. Various stages of inspection and testing shall be identified after receipt of quality assurance programme from the contractor/manufacturer.

53.2 Inspection calls shall be given for association of BPCL (KR) / FEDO as per mutually agreed

programme in prescribed proforma with 15 days margin, giving details of equipment and attaching relevant test certificates and internal inspection report of the contractor. All drawings, general arrangement and other contract drawings, specifications, catalogues etc. pertaining to equipment offered for inspection shall be got approved by BPCL (KR) / FEDO and copies shall be made available to BPCL(KR) / FEDO before hand for undertaking inspection.

53.3 The contractor shall ensure full and free access to the Inspection Engineer of BPCL (KR) /

FEDO at the contractor’s or their sub-contractor’s premises at any time during contract period to facilitate him to carry out inspection and testing assignments.

53.4 The Contractor / Sub-Contractor shall provide all instruments, tools, necessary testing and

other inspection facilities to inspection engineer of BPCL (KR) / FEDO free of cost for carrying out inspection.

53.5 The contractor shall comply with the instructions of the Inspection Engineer fully and with

promptitude. 53.6 All inspections and tests shall be made as required by the specifications forming part of this

contract. Contractor shall advise FEDO in writing at least fifteen days in advance of the date of final inspection / tests. Manufacturers inspection or testing certificates for equipment and materials supplied may be considered for acceptance, at the discretion of FEDO all costs towards testing etc. shall be borne by the contractor within their quoted rates.

54.0 TESTS AND INSPECTION

54.1 The contractor shall carry out the various tests as enumerated in the technical specifications of this bidding document and technical documents that will be furnished to him during the performance of the work at no extra cost to BPCL (KR).

54.2 All the tests either on the field or at outside laboratories concerning the execution of the work

and supply of materials by the contractor shall be carried out by contractor at his cost. 54.3 The work is subject to inspection at all times by BPCL (KR)/FEDO. The contractor shall carry

out all instructions given during inspection and shall ensure that the work is being carried out according to the technical specifications of this bidding document, the technical documents that will be furnished to him during performance of work and the relevant codes of practice.



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54.4 All results of inspection and tests will be recorded in the inspection reports, proforma of which will be approved by BPCL(KR)/FEDO. These reports shall form part of the completion documents. Any work not conforming to execution drawings, specifications or codes shall be rejected and the contractor shall carry out the rectifications at his own cost.

55.0 MEASUREMENT, BILLING AND TERMS OF PAYMENTS

The mode of measurement, billing and terms of payment shall be as detailed below;

55.1 Measurement of works:

1. The contractor shall enter all the measurements in Excel format and to submit all the

bills running as well as final bills in Microsoft Excel format in computer CD’s and also hard copies as required by the Engineer-in-Charge. Work in general is to be executed as per drawings issued for construction. For all payment purposes, measurements will be based on the actual work executed at site.

2. Measurement will be taken by the contractor in the presence of Engineer-in-Charge or

his representative. Payment will be based on these measurements.

i. Measurement of weights will be in metric tones corrected to nearest kilogram and will be made based on the execution drawings (where weights are not indicated on the working drawings, lists as received from the suppliers will be converted to the weights). All other measurements will be as per executed works at site. The weights of weld metal will not be considered.

ii. Linear measurement will be in metres corrected to centimeters. If physical

measurement is not practicable, measurements given in the execution drawings shall be adopted.

iii. Payment will be made monthly against the work done during the preceding

month on pro-rata basis of item rates as accepted in the contract in the terms and manner as described below. However, the decision of the Engineer-in-Charge shall be final in respect of completion of work and percentage release of payment thereof.

56.0 TERMS OF PAYMENT

56.1 FOR SUPPLY i) 75% pro rata upon physical delivery of equipment, materials and spare parts at WORK SITE of the respective items of equipment / systems – Contractor to provide complete equipment, materials and spare parts lists and shipment schedule for each individual items. This payment shall be made as per approved billing schedule after inspection, acceptance and certification by Engineer –In Charge .



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ii) 15% upon completion of erection of Equipments and Systems etc. and as certified by Engineer-in–Charge in the running account bills. iii) Balance 10% shall be paid upon satisfactory completion of Commissioning and Performance

Guarantee test run and on certification by FEDO and Engineer –in-Charge.

56.2 FOR INSTALLATION/ERECTION

i) 90% pro rata against Invoice/bill as per approved billing schedule and certification by Engineer –In-Charge.

ii) Balance 10% shall be paid upon satisfactory completion of Commissioning and Performance Guarantee test run and on certification by FEDO and Engineer –in-Charge.

The final 10% payment in both 56.1 (iii) & 56.2 (ii) above shall be released after revalidating the Bank Guarantee submitted for security to cover the warranty period/Defect liability period.

NOTE : 1) Payments shall be made after necessary deductions on account of income tax, and other deductions if any as per the provisions of the Contract and as required under the law. 2) Running Account Bills shall be paid after due verification / certification within 30 days of receipt of bill. 3) Other terms of payment, if any, may be mutually discussed and agreed upon in consultation with OWNER/ FEDO after Award of Work. 4) The above progressive payments are subject to deductions towards chargeable materials issued, Security Deposit, rent charges, ESI/PF contribution, Income Tax, etc., and any other deductions as applicable as per terms of the contract.

5) Contractor is advised to submit one bill per month 57.0 INTEGRITY PACT

1. Proforma of Integrity Pact (attached as Annexure-K) shall be returned by the Bidder/s along with the bid documents (technical bid), duly signed by the same signatory who is authorized to sign the bid documents. All the pages of the Integrity Pact shall be duly signed. Bidder’s failure to return the IP duly signed along with the bid documents shall result in the bid not being considered for further evaluation.

2. If the bidder has been disqualified from the tender process prior to the award of the contract

in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD/Bid Security as per the provisions of the Integrity Pact.

3. If the contract has been terminated according to the provisions of the integrity Pact, or if

BPCL is entitled to terminate the contract according to the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Contractor Liquidated Damages amount by forfeiting the Security Deposit/ Performance Bank Guarantee as per the provisions of the Integrity Pact.



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4. Bidders may raise disputes/complaints, if any, with the nominated Independent External

Monitor whose address is given below.

T S KRISHNAMURTHY

Flat No. 9, Gokul Tower Next to Mookambika Complex, No. 7 CP Ramaswamy Road, Alwarpet, Chennai 600 018. Ph. 044-24993077/24993079 Mb. 09444999555



Bidding Document

8.0 TECHNICAL SPECIFICATION FOR ELECTRICAL INSTALLATION

8116 - 13 -TS - 001

TECHNICAL SPECIFICATION FOR ELECTRICAL INSTALLATION

PAGE 1 OF 1 R1

TPS NO. 8116 - 13 - TS - 001

STATUS ENQUIRY COMMITMENT

ORIGINATING DEPT. ELECTRICAL

P.O / W.O NO.

PROJECT ELECTRICAL DISTRIBUTION SYSTEM REVAMP PHASE III

LOCATION AMBALAMUGAL, COCHIN

CLIENT M/S. BPCL-KOCHI REFINERY

PURCHASER M/S. BPCL-KOCHI REFINERY

VENDOR

ITEM: SUPPLY AND INSTALLATION OF ELECTRICS

1 7-9-2009 Revised and issued for Enquiry IK SG SG 0 1-4-2009 Original issue IK SG SG

REV. DATE DESCRIPTION PREPARED CHECKED APPROVED

00F

T00

4 / 9

4

8116-13-TS-001

ELECTRICAL DEPARTMENT

CONTENTS TECHNICAL SPECIFICATION FOR ELECTRICAL

INSTALLATION PAGE 1 OF 3

Rev. No. with Issue

S.No. Doc. No. Description No. of Pages

1 2 3 4

1 7-9-‘09 Revised and issued for Enquiry IK SG SG 0 1-4-‘09 Original Issue IK SG SG


00F

T01

1 / 9

4


1.0 TECHNICAL DOCUMENTS

1.1 8116-13-TS-001 SIW SCHEDULE OF ITEMS OF WORK 27 0 1

1.2 8116-13-TS-001 SW SCOPE OF WORK & SPECIAL REQUIREMENTS 7 0 1

1.3 8116-13-TS-001 SP SPECIFICATION FOR ERECTION, TESTING & COMMISSIONING

11 0 0

1.4 ES 001/03 VENDOR DATA SUBMISSION PROCEDURE 3 - -

1.5 8116-13-TS-001 VDR VENDOR DATA REQUIREMENTS 1 0 0

1.6 8116-13-TS-001 VDI VENDOR DATA INDEX 1 - -

1.7 8116-13-TS-001 INS SCOPE OF INSPECTION AND TEST 1 0 0

1.8 13ES 900/94 ENGINEERING SPECIFICATIONS – GENERAL REQUIREMENTS OF ELECTRICS.

4 - -

1.9 8116-13-DA-90001 DATA SHEET - GENERALREQUIREMENTS OF ELECTRICS

1 0 0

1.10 13ES905/94 ENGINEERING SPECIFICATION - BUS TRUNKING 4 - -

1.11 8116-13-DA-90501 DATA SHEET - BUS TRUNKING FOR ARU PMCC

2 0 0

1.12 8116-13-DA-90502 DATA SHEET - BUS TRUNKING FOR PIBU PMCC

2 0 0

1.13 8116-13-TP-90501 TECHNICAL PARTICULARS - BUS TRUNKING FOR ARU PMCC

2 - -

1.14 8116-13-TP-90502 TECHNICAL PARTICULARS - BUS TRUNKING FOR PRU PMCC

2 - -

1.15 13ES 911/94 ENGINEERING SPECIFICATIONS - PUSH BUTTON STATION .

2 - -

1.16 13ES 915/94 ENGINEERING SPECIFICATION - CABLING INSTALLATION

4 - -

1.17 8116-13-DA-91501 CABLING INSTALLATION - DATA SHEET 2 0 0

1.18 13ES 914/94

ENGINEERING SPECIFICATIONS - FABRICATION AND INSTALLATION OF CABLE TRAYS AND OTHER STRUCTURALS

2 - -

1.19 8116-13-DA-914 01 DATA SHEET – CABLE TRAYS 2 - 0

1.20 13ES 916/94 ENGINEERING SPECIFICATION -

EARTHING 3 - -

1.21 8116-13-DA-916 01 DATA SHEET - EARTHING 1 0 0

1.22 13ES 927/94 ENGINEERING SPECIFICATION - LIGHTING INSTALLATION .

5 - -

1.23 8116-13-DA-927 01 DATA SHEET - LIGHTING INSTALLATION 1 0 0

1.24 8116-13-TS-001SV SUBVENDOR LIST 2 0 1

1.25 8116-13-TS-001CS COMPLIANCE STATEMENT 1 - -

8116-13-TS-001




Rev. No. with Issue


1 2 3 4


2.0 DRAWINGS

2.1 8116-13-GE-00251 LIGHTING LEGENDS AND NOTES 2 0 0

2.2 8116-13-GE-00252 TYPICAL FIXING DETAILS OF LIGHTING FIXTURES

2 0 0

2.3 8116-13-GE-00253 TYPICAL ARRANGEMENT OF GI PIPE ELECTRODE EARTH PIT

1 0 0

2.4 8116-13-GE-00254 TYPICAL ARRANGEMENT OF CAST IRON PLATE ELECTRODE EARTH PIT 1 0 0

2.5 8116-13-GE-00255 TYPICAL ARRANGEMENT OF EARTHING JUNCTION PLATE

1 0 0

2.6 8116-13-GE-00256 TYPICAL DETAILS OF CABLE LAYING 1 0 0

2.7 8116-13-GE-00257 TYPICAL ARRANGEMENT OF CABLE RISER 1 0 0

2.8 8116-13-GE-00258 TYPICAL ARRANGEMENT OF OVERHEAD CABLE TRAYS 2 0 0

2.9 8116-13-GE-00260 TYPICAL DETAILS OF PUSH BUTTON

STATION SUPPORTS 1 0 0

2.10 8116-13-SC-00161

SCHEMATIC DIAGRAM OF NEW LIGHTING DISTRIBUTION BOARD - (IN EXTENDED PORTION OF S/S)

1 0 0

2.11 8116-13-CS-00601 CABLE SCHEDULE - ACTP 11KV SB 4 0 0

2.12 8116-13-CS-00602 CABLE SCHEDULE - CDU- 11KV SB 3 0 0

2.13 8116-13-CS-00603 CABLE SCHEDULE - ARU- 11KV SB 1 0 0

2.14 8116-13-CS-00604 CABLE SCHEDULE - PRU- 6.6KV SB 1 0 0

2.15 8116-13-CS-00605 CABLE SCHEDULE - ACTP 3.3KV SB 3 0 0

2.16 8116-13-CS-00606

CABLE SCHEDULE - PMCC for ARU SUBSTATION

3 1 1

2.17 8116-13-CS-00607

CABLE SCHEDULE – PMCC FOR PIBU LOCATED IN PRU SUBSTATION

2 0 0

2.18 8116-13-CS-00608

CABLE SCHEDULE - PMCC in LPG BOTTLING PLANT

1 1 1

2.19 8116-13-SD-00101 SINGLE LINE DIAGRAM OF 11KV SWITCH BOARD IN CDU – 1 S/S

1 0 0

2.20 8116-13-SD-00102 SINGLE LINE DIAGRAM OF 11KV SWITCH BOARD IN ACTP S/S

1 0 0

2.21 8116-13-SD-00103 SINGLE LINE DIAGRAM OF 3.3KV SWITCH BOARD IN ACTP S/S 1 0 0

2.22 8116-13-SD-00104 SINGLE LINE DIAGRAM OF PMCC-354 IN ARU SUBSTATION

1 0 0

2.23 8116-13-SD-00105 SINGLE LINE DIAGRAM OF PMCC FOR PIBU 1 0 0

2.24 8116-13-SD-00106 SINGLE LINE DIAGRAM OF PCC FOR LPG BOTTLING PLANT

1 0 0

2.25 8116-13-PL-501 POWER LAYOUT OF ACTP SUBSTATION 1 0 0

2.26 8116-13-PL-502

POWER LAYOUT OF ARU SUBSTATION & LIGHTING LAYOUT OF ARU TRANSFORMER BAY

1 0 0

2.27 8116-13-PL-503 POWER LAYOUT OF PRU SUBSTATION 1 0 0

8116-13-TS-001




Rev. No. with Issue


1 2 3 4


2.28 8116-13-PL-504 POWER & EARTHING LAYOUT OF CDU-1 (PROCESS ) SUBSTATION

1 0 0

2.29 8116-13-PL-505 POWER LAYOUT OF PIBU SUBSTATION 1 0 0

2.30 8116-13-PL-506 POWER & EARTHING LAYOUT OF LPG BOTTLING SUBSTATION

1 0 0

2.31 8116-13-PL-507 CABLE ROUTING LAYOUT FROM MRS TO CDU-1 PROCESS SUBSTATION

1 0 0

2.32 8116-13-PL-508

CABLE ROUTING LAYOUT OF PRU S/S, PIBU S/S AND LPG BOTTLING PLANT MCC ROOM

1 0 0

2.33 8116-13-EL-301 EARTHING LAYOUT OF ACTP SUBSTATION 1 0 0

2.34 8116-13-EL-302 EARTHING LAYOUT OF ARU SUBSTATION 1 0 0

2.35 8116-13-EL-303 EARTHING LAYOUT OF PRU SUBSTATION 1 0 0

2.36 8116-13-EL-304 LIGHTNING PROTECTION ACTP SUBSTATION (EXTENDED PORTION) 1 0 0

2.37 8116-13-LL-00401 LIGHTING LAYOUT OF ACTP SUBSTATION 1 0 0

2.38 8116-13-GE-00250 FIRE ALARM SYSTEM LAYOUT OF ACTP (EXTENDED PORTION)

1 0 0

8116-13-TS-001 SIW ELECTRICAL

DEPARTMENT SCHEDULE OF ITEMS OF WORK

TECHNICAL SPECIFICATION FOR ELECTRICAL INSTALLATION Page 1 of 27 R1 RATE (Rs) SL No. DESCRIPTION OF ITEM QUANTITY UNIT

IN FIG. IN WORDS AMOUNT (Rs)

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REV DATE PRPD CHKD APPRD REV DATE PRPD CHKD APPRD FACT ENGINEERING AND DESIGN ORGANISATION

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1.0.0

EQUIPMENT Supply, Installation / Erection, Testing, Commissioning and Handing over of following electrical equipment as per scope of work detailed below. (a) The entire work shall be carried out as per details given in various specifications, data sheets, drawings, documents, etc enclosed, relevant Indianstandards, regulations, code of practices, requirements of various statutory bodies, manufacturer's instruction manuals of individual equipment and as directed by owner’s representatives. All equipment included in the supply scope of the owner shall be made available in the site stores.

(b) The supply scope shall include design, manufacture, shop testing, inspection, packing, forwarding, delivering at site, submission of documents like drawings, catalogues, manuals, manufacturer's test certificates, guaranteeing performance, etc as applicable and supply of commissioning spares, cable glands, cable lugs, cable terminal/adapter box to terminate higher size cables, as required for the equipment supplied.The equipment /item shall be supplied by contractor after obtaining necessary approval from purchaser/FEDO on make, quantity ,type etc .For all items the right to witness shop testing by FEDO/Owner representative is reserved. (c) The installation/ erection scope shall include transportation from site stores, handling at site, storage, inspection, safe custody, unpacking, checking of components of supply equipment/items, listing and handing over of short supplied items to site-in- charge, assembly of sections and loose parts supplied along with the equipment, fixing and grouting of foundation channels supplied by the equipment manufacturer, inter panel wiring, checking of wiring as per manufacturer's drawing, rewiring and interlock wiring if any required, minor civil works, touch up painting, painting feeder details, making bolt holes for supporting/fixing, etc as directed by site-in- charge. All concealed /flush mounting work shall be done in coordination with civil work. No separate charges shall be applicable for chipping walls and other surfaces for concealing or flush mounting electrical items and restoring the surface to original finish.





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The scope shall also include supply of erection materials such as bolts, nuts, washers, paint, sand, etc wherever required. The erection charges indicated below shall include Testing, Commissioning and Handing over including submission of site test certificates. The contractor shall carry out all pre commissioning tests at site in all equipments covered under the scope of this contract as per relevant standards and as directed by Engineer in charge .Primary and secondary injection tests on relays and meters shall be carried out by the contractor.The erection rate indicated below shall be applicable also for equipment /item if any issued by FEDO/Owner.

(d) Unless otherwise specified, spares for operation, associated cabling, earthing, cable terminations, structural works not mentioned above are excluded from the scope of following items.

1.1.0 11KV,1250A,40KA VCB Switch board for CDU-1 substation complete with all

accessories. The switch board shall be supplied by the purchaser. Switch board shall be installed over the existing cable trench of width 1600mm.The rate quoted shall include all the necessary civil works like chipping,grouting,fixing of required numbers of ISMC 100 channels across cable trench,removing existing ISMC channels ,if required for cable entry to panels etc. as required for the installation of panels. Exclusion: supply of ISMC100 channels and structural steel items ,as the same is included elsewhere. Other details are as follows

Make : ABB Approximate overall Dimensions: 10500mm(L) X 1600mm(D) X 2700mm(H) No. of panels – 13 of length 804mm and total length of 10.5M Weight- 10500Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No





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1.2.0 11KV,1250A,40KA VCB Switch board for ACTP substation complete with all accessories. The switch board shall be supplied by the purchaser. The above switch board shall be installed after dismantling existing 3.3KV switch board(rate for dismantling of switch board is included elsewhere in this document).Civil works including providing floor cut outs wherever required ,providing,ISMC channels across existing floor cutouts as required etc are included in the scope of contractor. Exclusion: supply of ISMC100 channels and structural steel items ,as the same is included elsewhere Other details are as follows.

Approximate overall Dimensions: 12000mm(L) X 2100mm(D) X 2700mm(H) No. of panels - 15 of length 804mm and total length of 12M Weight- 12000Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No 1.3.0 3.3KV,1250A,25KA VCB Switch board for ACTP substation complete with all

accessories.The switch board shall be supplied by the purchaser. Other details are as follows

Approximate overall Dimensions: 17000mm(L) X 1600mm(D) X 2700mm(H) No. of panels - 21 of length 804mm and total length of 17M Weight- 17000Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No





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1.4.0 6.6/ 0.433KV, 2500KVA ,DYN11 ,oil type transformers complete with all accessories.The transformers will be supplied by purchaser.Other details are as follows:- Make : VOLTAMP Approximate overall dimensions and weight. Length : 3600mm Breadth : 3150mm Height : 3100mm Total Weight : 7825 Kg The scope shall also include oil filtation,fixing of loose neutral CTs supplied by purchaser for each transformer

a) Supply NA NA b) Erection testing and commissioning 2 Nos. 1.5.0 Dismantling and shifting the transformers (11kV/433V, 1600kVA, DYN11 ,oil type

transformer )from existing transformer bay to another transformer bay in the same substation(ARU), installation, testing and commissioning of the same . The scope shall include dismantling, removing of oil and radiators if necessary, and modifications if any required to the bus duct flange and the cable entry box. The rate shall include dismantling from the installed transformer bay, loading/ unloading charges and all other expenses. Other details are as follows:- Make : NGEF Approximate overall dimensions and weight. Length : 3450mm Breadth : 2200mm Height : 2150mm Total Weight : 5500Kg The scope shall also include fixing of loose neutral CTs supplied by purchaser for each transformer

a) Supply NA NA b) Erection testing and commissioning 2 Nos





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1.6.0 Oil filtration of above 11KV/415V ,1600KVA transformers (2Nos.)as per IS1886 to improve dielectric strength of oil. Each transformer contains approximately 900 Litres of oil. Filtration shall be done by using contractors own machine.The scope shall include oil filling in transformers to make up the level. Oil required for filling will be issued by the client as free issue

1 Lumpsum

1.7.0 Bus trunking ( bus duct) complete with all accessories such as main run including

bends, flexible connections, wall frame assembly, phase transposition inside the enclosure to match with the phase sequence at both ends of the relevant equipments, adaptor chamber terminating flange connections, supports etc. as per the specifications, data sheet, vendor data requirements and scope of inspection and tests enclosed . Scope shall include supply of all materials required for termination at both ends. The scope of work shall also include modification required if any on the bus trunking to suit site conditions. The supports required for the bus trunking is excluded from this item as the same is covered else where. The measurement shall be taken along the centre of the bus duct. The length furnished is approximate and the contractor shall measure actual length/root at site prior to the manufacture. Per unit length shall cover cost of bends ,end boxes, etc.

1.7.1 415V,4000A.TPN Bus trunking A(between 2500KVA transformer-1 and PMCC for

PIBU incomer –1) Refer GA drawing of PRU substation attached with this document

a) Supply 9 M b) Erection 9 M 1.7.2 415V,4000A.TPN Bus trunking B(between 2500KVA transformer-2 and PMCC for

PIBU incomer -2). Refer GA drawing of PRU substation attached with this document.

a) Supply 9 M b) Erection 9 M 1.7.3 415V,2500A.TPN Bus trunking A(between 1600KVA transformer-1 and PMCC for

ARU incomer –1) Refer GA drawing of ARU substation attached with this document





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a) Supply 12 M b) Erection 12 M 1.7.4 415V,2500A.TPN Bus trunking B(between 1600KVA transformer-2 to PMCC for

ARU incomer -2). Refer GA drawing of ARU substation attached with this document.

a) Supply 12 M b) Erection 12 M 1.8.0 433V,4000A,3phase and neutral,50kA, double front,drawout type Power and

Motor Control Centre (PMCC) for PIBU located in PRU substation complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels:13 Nos. Approximate over all dimension Length : 10200mm Depth : 1300mm Height : 2400mm Weight: approximately 1000Kg/panel

a) Supply NA NA b) Erection testing and commissioning 1 No. c) Per panel rate for erection,testing and

commissioning,applicable for any addition/deletion of panels to the above 1 panel

1.9.0 433V,2500A,3phase and neutral,50kA, single front,drawout type Power and Motor

Control Centre (PMCC) for ARU substation complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels:15 Nos. Approximate over all dimension Length : 11000mm Depth : 1300mm Height : 2400mm Weight: approximately 1000Kg/panel





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1.10.0 433V,630A,3phase and neutral,50kA, single front,drawout type Switch Board-PCC

for LPG Bottling plant complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels: 4 Nos. Approximate over all dimension and weight Length : 3250mm Depth : 500mm Height : 2400mm Weight : approximately 700Kg/panel

a) Supply NA No. b) Erection testing and commissioning 1 No. c) Per panel rate for erection,testing and


1.11.0 NonFlame proof Local Control Stations for emergency stop by the side of

transformers, with IP55,weather proof cast Aluminium enclosure.Cable entry shall be suitable for 3 x 2.5 sq.mm YFY/YWY cable as per specifications for push button stations attached with this document

a) Supply 4 Nos. b) Erection testing and commissioning 4 Nos.





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1.12.0 Supply of control cable junction boxes/marshalling boxes for inter connecting incoming and outgoing 650/1100Vgrade PVC A PVC copper cables in substation building.The box shall be of 2mm thick MS plate and suitable structures for adequate mechanical strength.The junction box shall be provided with WAGO make front entry with fixing lever type terminal stripconnectors suitable for 2.5 sq.mm conductors to facilitate cable interconnection.The junction box shall be suitable for wall mounting with removable gland plates and duplicate external earth terminals.A clearance of 100mm minimum shall be available around the terminal strips to properly dress and fix the conductors.The terminal strip shall be numbered serially for terminal identification.The gland plate shall have provision for glanding adequate number of control cables ranging from 3 x 2.5 sq.mm to 24 x 2.5 sq.mm .Scope excludes cable glands.Sealing plug for unused cable entry shall be provided

1.12.1 16A,JB-1(for ACTP S/S) suitable for 3Nos 19C x 2.5sq.mm incoming cable and 3

Nos 19C x 2.5 sq.mm outgoing cables

a) Supply 1 No. b) Erection testing and commissioning 1 No 1.12.2 16A,JB –2(for ARU S/S)suitable for 1No 7C x 2.5sq.mm incoming cable and

1No. 7C x 2.5 sq.mm outgoing cables

a) Supply 1 No. b) Erection testing and commissioning 1 No 1.13.0 Addressable Photo electric type Smoke Sensors , ALG-E type of Hochki make.

for the ACTP substation building extended portion. The scope include fixing,cabling and connection to existing loop. The erection charges shall also include supply and erection of cable termination (including cable gland etc )on smoke detectors .Supply and installation of fire alarm cables covered separately under item No.2.1.14

a) Supply 16 Nos. b) Erection testing and commissioning 16 Nos. `





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2.0.0 CABLING 2.1.0 Erection/installation Testing, Commissioning and Handing over of following

sizes of cables.The cable shall be supplied by the purchaser. The scope of work shall be as noted below.

(a) See 1.0.0(a) for above for general requirements

(b) The erection /installation scope shall also include laying, dressing, fixing on cable trays /racks /risers /walls /columns /cable trenches /pipes, clamping, tagging, tying, drilling holes, minor civil work, testing, commissioning, etc. The rates quoted shall include supply of all accessories required such as cable clamps, bolts, nuts, washers, cable tags, nylon ropes,etc.. For other requirements see 1.0.0© above.

(c) The scope as per this item shall exclude supply of cable glands, , cable termination, pipes, cable trays, structural items, straight through joints termination kit, excavation, supply of sand etc. which are included elsewhere

2.1.1 11KV/11KV grade single core 630sq.mm Aluminium conductor,XLPE

insulated,Aluminium wire armoured ,PVC sheathed (FR) cable .Cable shall be laid on cable trays in trenches /cable gallery inside substation. Cables shall be laid in trefoil formation and Aluminium trefoil clamps of 25x3mm size shall be used. The cable will be supplied by the Purchaser

7200 M

2.1.2 11/11kV,XLPE insulated, PVC sheathed (FR),round wire armoured Aluminium cable of size 3C x 400sq.mm

300 M

2.1.3 ‘-Do- 3c X 300 sq.mm 130 M 2.1.4 ‘-Do- 3c X 185 sq.mm 300 M 2.1.5 ‘-Do- 3c X 150 sq.mm 175 M

2.1.6 3.3/3.3kV, XLPE insulated, PVC sheathed (FR), round wire armoured Aluminium cable -3CX 300 sq.mm sizes .

450 M

2.1.7 -Do-3C x 150 sq.mm 225 M





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2.1.8 -Do-3C x 95 sq.mm 120 M

2.1.9 650/1100V, Aluminium conductor PVC insulated, extruded PVC sheathed, armoured, FR PVC outer sheathed cable with Cables with >70mm OD </= 80mm

1000 M

2.1.10 -Do- >60mm OD </= 70mm 7100 M 2.1.11 -Do->50mm OD </= 60mm 900 M 2.1.12 -Do->35mm OD </= 50mm 175 M 2.1.13 650/1100V, copper conductor PVC insulated, multi core, extruded PVC sheathed,

armoured, FR PVC outer sheathed cable with OD up to 20mm 2900 M

2.1.14 -Do->20mm OD </= 25mm 1200 M 2.1.15 -Do->25mm OD </= 35mm 700 M

2.1.16 Supply, Erection, Testing, Commissioning and Handing over of fire alarm cables. The scope of work shall be as noted below.

(a) See 1.1.0(a) for above for general requirements (b) See requirements as applicable of 1.1.0(b) above for supply scope

(c) The erection scope include laying and clamping of cables on ceiling/wall. Quantity of cables indicated below is approximate only. Contractor shall supply cables as per actual requirement.

2core x 1.5 sq.mm shielded twisted pair armoured copper cable a) Supply 200 M b) Erection 200 M





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2.2.0 Supply of High Voltage End termination kits(heat shrinkable type)complete with all accessories and materials suitable for Aluminium conductor XLPE insulated,armoured PVC sheathed (FR), power cables,required for termination at HV board,transformers,motors etc and of the following voltage grade and sizes.

2.2.1 11KV/11KV grade single core 630sq.mm 24 Nos 2.2.2 11/11kV grade, 3C x 400sq.mm 14 Nos 2.2.3 11/11kV grade, 3C x 300sq.mm 4 Nos 2.2.4 11/11kV grade - 3c X 185 sq.mm 10 Nos 2.2.5 ‘-Do- 3c X 150 sq.mm 4 Nos 2.2.6 3.3/3.3kV, XLPE insulated, PVC sheathed (FR), round wire armoured Aluminium

cable -3CX 300 sq.mm sizes 12 Nos

2.2.7 -Do-3C x 150 sq.mm 3 Nos 2.2.8 -Do-3C x 95 sq.mm 4 Nos 2.3.0 Cable termination on panels, transformes,testing ,commissioning and handing over

of XLPE insulated,armoured PVC sheathed (FR)Aluminium conductor power cables with suitable termination kits,conforming to specifications ,data sheets,drawings ,relevant Indian Standards,code of practices etc to the entire satisfaction of the ownerand of the following sizes.The scope shall include making cable entries on gland plates on equipment,wherever required,preparation of the termination,fixing lugs ,electrical connections,cable glanding (where applicable)and gland earthing.The scope shall also included supply and installation of all required accessories such as necessary crimping type tinned copper cable lugs,bolts ,nuts ,washers,ferrules,gland earth clamps,strips etc(The cable termination rate shall include gland earthing cable termination also.) Exclusion:Supply of cable glands(where required),termination kits and gland earthing cables are excluded from the scope,for which separate rates quoted shall be applicable





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2.3.7 -Do-3C x 150 sq.mm 3 Nos 2.3.8 -Do-3C x 95 sq.mm 4 Nos 2.4.0 Cable termination on panels, Junction boxes, etc.,testing ,commissioning and

handing over of 650/1100Vgrade ,PVCAPVC(FR),Aluminium/copper conductor power cables/control cables,conforming to specifications ,data sheets,drawings ,relevant Indian Standards,code of practices etc to the entire satisfaction of the owner and of the following sizes.The scope shall include making cable entries on gland plates on equipment,wherever required ,fixing lugs ,electrical connections,cable glanding (wherever applicable)and gland earthing.The scope shall also included supply and installation of all required accessories such as necessary crimping type tinned copper cable lugs,bolts ,nuts ,washers,ferrules,gland earth clamps,strips etc(The cable termination rate shall include gland earthing cable termination also.) Exclusion:Supply of cable glands(where required), and gland earthing cables are excluded from the scope,for which separate rates quoted shall be applicable

2.4.1 650/1100V, Aluminium conductor PVC insulated, extruded PVC sheathed, armoured, FR PVC outer sheathed cable 3½ c x 400 sq.mm.

29 Nos

2.4.2 -Do-3½ c x 300 sq.mm 58 Nos





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2.4.3 -Do-3½ c x 185 sq.mm 10 Nos 2.4.4 -Do-3 c x 120 sq.mm 2 Nos 2.4.5 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured,

FR PVC outer sheathed cable of size 3c x 2.5sq.mm 85 Nos

2.4.6 -Do-3c x 4 sq.mm 9 Nos 2.4.7 -Do-5c x 2.5 sq.mm 26 Nos 2.4.8 -Do-7c x 2.5 sq.mm 20 Nos 2.4.9 -Do-19c x 2.5 sq.mm 33 Nos

2.5.0 Supply, installation, testing and commissioning of 11kV straight through cable joints using Heat shrinkable type jointing kits for following cables with Al.conductor,XLPE insulated ,armoured ,FR PVC sheath

2.5.1 1C x 630sq.mm Supply 18 Nos. Installation, testing and commissioning of cable joint 18 Nos. 2.5.2 3C x 400sq.mm Supply 10 Nos. Installation, testing and commissioning of cable joint 10 Nos. 2.6.0 Supply,Installation,testing and commissioning of straight throught through joints on

main run of AYFY/AYWY (FR)Aluminium cables and YFY/YWY(FR) power & control cables conforming to specifications,data sheets drawing,relevant standards etc to the entire satisfaction of the owner.The scope shall include supply of required accessories and preparation of joints as per manufacturer's recommendation.





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1 Nos

2.6.2 -Do-3½ c x 300 sq.mm 12 Nos 2.6.3 -Do-3 c x 120 sq.mm 2 Nos

2.6.4 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured, FRLS PVC outer sheathed cable of size 3c x 2.5sq.mm

4 Nos.

2.7.0 Supply of weather proof single compression Nickel plated brass cable

glands suitable for 650/1100V grade cables of following size and type for use in switch board/panels and non flame proof type equipment.


29 Nos

2.7.2 -Do-3½ c x 300 sq.mm 58 Nos 2.7.3 -Do-3½ c x 185 sq.mm 10 Nos 2.7.4 -Do-3 c x 120 sq.mm 2 Nos 2.7.5 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured,







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3.0.0. EARTHING

3.1.0 Supply,Installation/Erection, Testing, Commissioning and Handing over of following earth conductors. The scope of work shall be as noted below.

(a) See 1.0.0 (a)above for general requirements (b) See 1.0.0 (b)above for supply scope

(c) The erection scope as applicable shall include transportation from site stores as applicable, handling at site, storage, inspection, safe custody, unpacking, termination, jointing, supply of hardware materials required for erection/ termination / jointing/ connection such as brass bolts, nuts, washers, lugs, etc as required. The scope shall also include laying, dressing, fixing on cable trays /racks /risers /structures /columns /walls, trenches, pipes, etc, making terminal extension strip(copper) for end connection, making bolt holes, jointing, welding, riveting, bracing, termination, fixing lugs, anticorrosive coating, etc as required.

The jointing of bare earth conductors shall be by bolting/welding/bracing, etc as indicated in attached drawings. The welded portion shall be covered with bitumen compound. The erection charges indicated below shall include Testing, Commissioning and Handing over including submission of site test certificates. The erection rate indicated below shall be applicable for earth conductors if any issued by purchaser.

(d) The scope shall also include supply of fixing clamps, binding wires, lugs, anticorrosive paint, bitumen, etc as required. Separate rates shall be applicable for structural supports, excavation and refilling if any are required for laying the earth conductors. Termination of bare GI strips are covered under laying /installation. However for termination of PVC covered earth conductors using lugs ,separate rates shall be applicable as per item 3.1.4 & 3.1.5

(e) The conductor sizes indicated are the minimum requirement. The rates quoted shall be valid for the next standard size available with no extra cost. The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly.





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3.1.1 1000 sqmm (100 x 10 mm)bare GI strip for,earthing of HT switch boards in ACTP substation and CDU-1 Process substation.etc.

a) Supply 220 M b) Erection 220 M

3.1.2 25 mm x3mm bare GI strip for Lightning protection of ACTP substation extended portion( for roof conductor and down conductor up to test joint


3.1.3 32 mm x 6mm bare GI strip for Lightning protection(from test joint to earth pits and inter connection of earth pits.


3.1.4 PVC covered(green colour) Aluminium conductors of size 300 sq.mm,(for earth pit interconnection, earthing of transformers and PMCC in ARU & PRU Substations,)

a) Supply 275 M b) Erection 275 M 3.1.5 -Do- 25 sq.mm (emergency stop PBs,JBs, LDB, and gland earthing etc.) a) Supply 1400 M b) Erection 1400 M 3.2.0 Supply, Erection, Testing, Commissioning and Handing over of plate

electrode earth pits as per drg No.8116-13-GE-00255. The scope shall include excavation with shuttering if required, dewatering the excavated pit if required, refilling with charcoal & sand, construction of inspection chamber with cover slab, etc

The supply scope shall include supply of cast iron plate electrodes, GI pipes, earth conductors and funnel and all other accessories required.





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The scope shall also include supply of all accessories such as sand, reinforcement steel, brick, rubble, PVC pipes, clamps, bolts, nuts, washers, bitumen compound, etc. For general requirements see (a) & (c) of 1.0.0 above.

a) Supply 8 Nos. b) Erection 8 Nos. 3.3.0 G.I. Pipe Electrode earth pit as per Drg. No. 8116-13-GE-00254 for Lightning

protection

a) Supply 4 Nos. b) Erection 4 Nos. 3.4.0 Supply, installation of 100 mm wide, 6mm thick aluminium junction plate of various

lengths suitable for connecting required number of earth conductors. The scope includes cutting to required sizes and fixing the junction plate on walls/racks/supports, etc. as well as punching of bolt holes. For general requirements see (a), (b) & (c) of 1.0.0 above

a) Supply 4 M b) Erection 4 M 4.0 LIGHTING 4.1.0 Lighting fixtures, plug socket outlets, etc listed below with cable wiring from

the distribution board to the light, or plug point as detailed below.

The supply scope shall include supply of lighting fixtures, plug socket outlets, etc as specified below with all required accessories such as lamps, control gears, cable glands, etc as required.

The Installation shall include fixing of all required accessories including lamps, fixtures, junction/inspection/mounting boxes, ceiling ross, conduits and accessories, chipping, grouting, replastering, bolting, clamping, laying and end terminations of unarmoured cables & conductors, making steel and pipe supports, etc. as required





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The scope shall include supply and installation of necessary clamps, spacers, hardwares etc for terminations of cables on lighting fixtures, control gears, plugs, isolators, junction boxes, distribution board etc. 3x4 sq mm YFY/YWY cable shall be used for circuit mains from DB and also for the wiring of 15A plug socket and 2.5 sq mm YFY/YWY cable shall be used for distribution from fitting to fitting. The scope in this item shall exclude the supply and installation of cables, which is covered elsewhere. However termination of cables as required at fixtures/switch box/DB etc. are included in this item.

4.1.1 Mounting rail type, 2 x 36/40 W, Fluorescent lamp fixture prewired upto terminal

block with all accessories such as chokes, starters, capacitors, rotor lock type lamp holders, etc. including 36/40 watt lamps. Philips type No. TMS 021/236 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells .

a) Supply 18 Nos b) Erection 20 Nos

4.1.2 - do- 1 x 36/40 W . Philips type No. TMS 021/136 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells

a) Supply 21 Nos b) Erection 21 Nos 4.1.3 Street light type fluorescent lamp fixture prewired upto terminal block for use with

2 Nos 36/40W fluorescent lamps complete with all accessories including lamp . Philips type No. TRC 33/236 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/

a) Supply 3 Nos b) Erection

3 Nos

4.1.4 Street light type fluorescent lamp fixture prewired upto terminal block for use with 2 Nos 18W fluorescent lamps complete with all accessories including lamp . Philips type No. TRC 33/218 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells. The above lighting fixtures are envisaged for transformer bays in ARU substation


4 Nos





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4.1.5 240 V, 15 A,3pin flush type plug socket outlet with separate control switch,plug

top,in MS enclosure with hylum front plate

a) Supply 5 Nos b) Erection 5 Nos 4.1.6 240 V, 1 Phase, 380 mm impeller dia, copper wound exhaust fans with all

accessories such as shutters, frame, nut, bolt, etc.

a) Supply

6 Nos.

b) Erection 6 Nos.

4.2.0 Lighting Distribution boards as described below as per enclosed specifications/data sheets/drawings. The installation shall be on column, wall, etc. as per the drawings. The scope shall include fixing, bolting, chipping, grouting, replastering, welding, clamping, etc as required.

The scope shall include supply of all necessary accessories such as cable glands, sealing plugs, clamps, bolts, nuts, screws, washers, sealing compounds, wall/ceiling plugs, etc as required. All external hardwares shall be stainless steel

Terminations of cables are included in the erection scope. The scope shall but exclude supply and laying of armoured cables, earthing cables, structural items & pipes. (All MCBs shall be of C series and 10 kA short circuit capacity.

4.2.1 415 V, 3 phase and neutral, 4 way distribution board in sheet steel enclosure (2

mm thick) with 32 A, 4 pole ELCB + MCB as incomer and 12 Nos., 15 A DP MCB as outgoing. The DB shall have separate phase, neutral and earth buses. The MCB shall be suitable for general lighting application. The DB shall be suitable for mounting on MS brackets grouted to the wall. Suitable cable entries shall be provided

a) Supply 1 Nos. b) Erection 1 Nos.





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5.0.0 STRUCTURAL WORKS AND CABLE TRAY

5.1.0 Supply, fabrication, erection, fixing, epoxy painting and handing over of structural steel items as per drawings enclosed for racks, risers and tray supports, pedestals, lighting fixture supports, DB supports, supports for other equipment, etc as required. The painting shall be with two coats of epoxy paint over 2 coats of suitable epoxy primer. The scope of work shall be as noted below

(a) See (a) of 1.0.0 above

(b) The supply scope shall include supply of MS steel sections of various sizes as required For other requirements see 1.0.0 (b) above

(c) The erection scope shall include transportation, handling at site, storage, inspection, safe custody, welding, cutting, making bolt holes, painting with two coats of epoxy paint over 2 coats of suitable epoxy primer after cleaning with wire brush including supply of paint, etc. Chipping, cement grouting, replastering of walls, floors, ceilings, columns etc. of concrete or brick work for supporting the structural items, supply of structural items, bolts, nuts, washers, cement, sand, etc. are also included in the scope of the work. The bolts, nut, washers shall be of GI. The rate indicated below shall be applicable also for structural if any issued by PUCHASER.

(d) The concrete footing for supports shall be extra under separate item as indicated elsewhere. Payment shall be made on the basis of measurement of dimensions of structural steel items actually installed multiplied by the unit weight applicable for various sections.

e) The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly

a) Supply 8 Tons b) Erection 8 Tons 5.2.0 Supply, and installation of following size Pultruded ladder type GRP cable trays,

3000 mm long, with side runner height of 100mm minimum & 4mm thickness(minimum),complete with bends, GRP tray couplers and SS hardware viz nuts/bolts/washers, etc as per 8116-13-DA-914 01 attached with this document. The scope of work shall be as noted below. The cable tray shall be suitable for a support span of 3M





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(a) The scope shall include supply of bends, tees, jointing plates, bolts, nuts, washers, etc as required. However for measurement , See (a) & (b) of 1.0.0 above.no separate charges shall be applicable for required bends,Tees,jointing plate etc. The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly

(b) The erection scope shall include transportation, handling at site, storage, inspection, safe custody, fixing to structural supports, jointing wherever required, etc. The scope shall also include , supply of bolts, nuts, clamps, washers, etc. The bolts, nut, washers shall be of SS. MS Cable tray stoppers shall also be provided by the contractor

5.2.1 750 wide tray a) Supply 1100 M b) Erection 1100 M 5.2.2 600 wide tray a) Supply 1100 M b) Erection 1100 M 5.2.3 450 wide tray a) Supply 200 M b) Erection 200 M 5.2.4 300 wide tray a) Supply 50 M b) Erection 50 M 5.2.5 150 wide tray a) Supply 75 M b) Erection 75 M 6.0.0 MISCELLANEOUS 6.1.0 Supply and installation of the following safety items at appropriate places in the

sub-station as per enclosed specifications. Structural supports are excluded from the scope of this item. For other requirements see 1.0.0 above.





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6.1.1 Danger Notice plates, for 11000 V system as per relevant IS. a) Supply 8 Nos. b) Erection 8 Nos. 6.1.2 Danger Notice plates, for 3300 V system as per relevant IS. a) Supply 4 Nos. b) Erection 4 Nos. 6.1.3 Danger Notice plates, for 415 V system as per relevant IS. a) Supply 10 Nos. b) Erection 10 Nos. 6.1.4 Resuscitation charts with glass covers a) Supply 1 No. b) Erection 1 No. 6.1.5 4.5Kg CO2 fire extinguishers, wall mounting type. a) Supply 2 Nos b) Erection 2 Nos. 6.1.6 11kV grade rubber mat of width not less than 910 mm and thickness not less than

12 mm

a) Supply 40 M b) Erection 40 M 6.1.7 1.1kV grade Rubber mat of width not less than 910mm and thickness not less

than 6 mm

a) Supply 25 M b) Erection 25 M 6.1.8 Hand gloves suitable for 11KV 1 Pair 6.2.0 Cable trench





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6.2.1 Excavation and back filling of cable trenches for burying cables, pipes,foundations,earth conductor etc in all type of soil except rock.The scope include shoring,strutting,dewatering if required,consolidating and disposing of surplus earth ,all labour materials,tools etc. complete as per the directions of Engineer in Charge. Scope exclude supply and laying of sand, which are covered elsewhere

118 M≥

6.2.2 Supply and spreading /filling of approved fine river sand or manufactured sand as per IS383 in cable trenches including all labour and materials,complete as per the direction of Engineer-in-charge..

47 M≥

6.2.3 Supply and installation of well burnt bricks of 50mm thickness for cable protection

inside cable trenches 10 M≥

6.3.0 Supply and installation of cable route marker with 100mmx100mmx5mm CI plate

with inscription thereon. The plate shall be bolted to a 35x35x6mm angle iron, 400mm (minimum) long and the angle ends shall be flared and fixed on the ground above buried cables as required.

5 Nos

6.4.0 Reinstallation and sealing of RCC cover slab over built up cable trench(with

suitable sealing compound)after laying of cables and filling trench with sand.(Removal of cable trench cover slab laid over trench if any shall be generally covered under cable laying work)

14 M²

6.5.0 Chipping of concreted area/ concrete slab, etc for, laying cables ,embedding

ISMC channels, pipe sleeves for cables etc and rebuilding the chipped area to original condition. The scope shall include supply of all materials necessary for rebuilding. The charges furnished here shall cover all items applicable including supply of materials.. For other requirements see 1.1.0 above.

5 M≥





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6.6.0 Supply and installation of following grades of PCC, for cable tray supports,pedestals etc. The scope shall include supply of all materials like cement,sand, stone, etc. The charges furnished shall cover supply of all materials as required. For other requirements see 1.1.0 above.

6.6.1 1:4:8 PCC 5 M³ 6.6.2 1:2:4 PCC 5 M³ 6.7.0 Making wall openings in brick wall of depth 300mm or below for the purpose of

laying cables, mounting exhaust fans, etc and replastering. The charges furnished shall cover supply of all required materials except cement For other requirements see 1.0.0 above.

1 M³

6.8.0 Supply and installation of 8 mm thick checkered plates over floor cutouts, cable

trenches, etc. The scope shall include cutting the plates into required size. For other requirements see 1.0.0 above.

a) Supply 28 M² b) Erection 28 M² 6.9.0 Supply and installation, laying and fixing of following sizes of GI pipes / Hume

pipes. The scope shall also include fabrication, bending, welding, etc wherever applicable. The erection rate indicated below shall be applicable also for pipes if any issued by Owner. For other requirements see of 1.0.0 above.

6.9.1 200 mm. NB(GI-Class B) for laying cables at road crossings near LPG Bottling plant area


6.9.2 19 mm. NB(GI-Class C) (for installing well glass light fittings/ as platform lighting pole)






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6.9.3 Supply and installation of Reinforced Hume pipes(NP2 class) with 150mm dia.Installation scope shall include filling the joints with mortar(1:1) and sealing both ends with jute ,yarn etc

a) Supply 25 M b) Erection 25 M 6.10.0 Supply and installation of MS insert plates of size 100 x 100 x 6 mm with anchor

fasteners on concrete slabs, floors, walls, etc. The erection scope shall include supply of materials including steel plates and restoring the chipped area into original finish including plastering and painting as required.

a) Supply 25 Nos. b) Erection 25 Nos. 6.11.0 Construction of brick work and cement plastering for cable protection chamber,

etc. The scope shall include supply of all required materials like brick, cement, sand, etc. The charges furnished shall include supply of materials. For other requirements see 1.1.0 above

10 M³

7.0.0

Dismantling of unused panels HV switch board (11KV &3.3KV with SF6 circuit breakers) in ACTP Substations and shifting of panels as per the instructions of Engineer-in –charge Approximate weight of each panel -1000Kg

27 Nos

8.0.0 Dismantling of unused panels MV switch board(415V with circuit brekers and

motor feeders) in ARUSubstations and shifting of panels as per the instructions of Engineer-in –charge Approximate weight of each panel -800 Kg

17 Nos

9.0.0 Dismantling of unused 415V bus trunking system 28 M 10.0.0 Dismantling of unused cables from cable trays. The scope includes disconnecting

cables from unused panels wherever required and shifting of cables as per the instructions of Engineer-in -charge

10.1.0 Cables with OD up to and including 20mm 50 M





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10.2.0 -Do- but with OD >20mm </= 30mm 50 M 10.3.0 -Do- but with OD >30mm </= 50mm 50 M 10.4.0 -Do- but with OD >50mm </= 70mm 50 M 10.5.0 -Do- but with OD >70mm </= 80mm 50 M 11.0.0 Cutting of RCC floor/slab using concrete cutting machine for facilitating cable entry

to HV/MV switch boards 0.5 M≥

12.0.0 Labour rates for the following categories of workers with tools on 8hour (normal

day time) shift basis for attending any work as directed by site in charge/owner during execution of the contract.The charges shall include supervision and supply of consumables such as insulation tapes ferrule etc

12.1.0 Unskilled worker 20 Nos(shift

of 8 hour 12.2.0 Skilled worker 20 Nos.(shift

of 8 hour)

12.3.0 Electrician 20

Nos(shift of 8 hour)

13.0.0 Labour rates for following services at site on a 24 hour coverage 13.1.0 Electrical supervisor

10 Nos(day of 24 hour)

13.2.0 Electrician


13.3.0 Helper






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14.0.0 Labour rates for following services at site on over time basis(after normal shift time of 8 hour)

14.1.0 Electrical supervisor 25 Hours 14.2.0 Electrician 25 Hours 14.3.0 Helper 25 Hours

TOTAL

Service Tax*

GRAND TOTAL (Amount in words and figures)

* NB: The service tax element shall be quoted separately and shall be paid by Owner subject to the condition that as per Cenvat Credit Rules 2004,Owner can avail credit on payment of Service tax to the Contractor

JI3/09177

ANNEXURE -I FORM – A NAME OF WORK: TENDER NO: NAME OF CONTRACTOR: COMPONENT OF SERVICE TAX: SL.NO. DESCRIPTION PERCENTAGE RATE AMOUNT IN RUPEES 1 SERVICE TAX SERVICE TAX REG. NO: EXCISE TAX CATEGORY: NOTE: Please note that the above Document has to be submitted along with the Bid. (Copy of the Service Tax Registration Certificate shall be attached)

JI3/09177

ANNEXURE - II FORM SP-4 INPUT TAX CREDIT UNDER VAT ACT

AMOUNT OF INPUT TAX CREDIT AVAILABLE TO OWNER UNDER VAT ACT(ITCV)

SL.NO.

SOR NO.

ITEM NO. OF SOR

NAME OF MATERIAL

TOTAL VAT AMOUNT(RS)

IN FIG (RS)

IN WORDS (Rupees)

1

2

3

4

Note :

1. Bidder to note that INPUT TAX CREDIT under VAT act (ITCV) is available to Owner for 25% of Kerala VAT rate only.

2. Total of ITCV amount quoted above shall be deducted from the total quoted price

for the purpose of evaluation. 3 ITCV Component mentioned in this form shall be considered as mandatory

Discount and shall be adjusted from all R.A. Bills on Pro-rata basis. Subsequently the ITCV amount shall be reimbursed to the Contractor upon production of documentary evidence enabling Owner to claim ITCV, subject to the ceiling mentioned in this form. The amount of input tax credit indicated shall not be payable in case the Owner is not able to avail the credit based on the documentation provided.

4. In case of change in the quantity of any of the above items during execution, the

ITCV amount for such items shall be adjusted proportionately.

NAME OF SIGNATORY, STAMP & SIGNATURE OF THE BIDDER

JI3/09177

FORM SP- 5 ANNEXURE - III DETAILS OF CENVATABLE DUTY

CENVATABLE DUTY ( IN RUPEES)

SL.NO.

S.O.R NO.

ITEM NO. OF S.O.R

NAME OF MATERIAL

IN FIG. IN WORDS

TOTAL

NOTE :

1. Total of Cenvatable Duty indicated above shall be deducted from Total quoted Price for the purpose of evaluation.

2. Cenvatable Duty component mentioned in this form shall be considered as

mandatory Discount and sha ll be adjusted from all R.A. Bills on Pro-rata basis. The Cenvatable Duty shall be reimbursed to the Contractor upon production of documentary evidence enabling Owner to claim Cenvat Benefit, subject to the ceiling mentioned in this form. Further, such Cenvatable Duty shall be reimbursed only for the items which are eligible for Cenvat Benefit as per Excise rules and provisions of Bidding Document.

3. In case of change in quantity for the above items during execution above items

during execution, the Cenvatable amount for such items shall be adjusted proportionately

NAME OF SIGNATORY, STAMP & SIGNATURE

OF THE BIDDER

8116-13-TS-001SW ELECTRICAL

DEPARTMENTSCOPE OF WORK & SPECIAL REQUIREMENTS

Page 1 of 8

2 1 0 1-4-2009 ORIGINAL ISSUE IK SG MZ

REV DATE DESCRIPTION PRPD CHKD APPRD FACT ENGINEERING AND DESIGN ORGANISATION

1.0 INTRODUCTION

1.1 Project Management Consultancy Services for Electrical Distribution System Revamp – Phase III is basically a revamping project, constituting mainly of replacement of certain obsolete distribution system components in the Electrical System of BPCL Kochi Refinery.

2.0 SCOPE OF WORK

2.1

The scope of this requisition covers supply (as the case may be), transportation of items from purchaser's store to site, storage, transportation and handling at site, safe custody, erection, testing, commissioning, preparation and submission of documents and handing over of the installation as per enclosed details, specifications, data sheets, schedule of items of work, drawings, etc. Electrics include the following Installation,testing and commissioning of HV and MV switch boards. Supply and installation of 415V,3phase Bus trunking system HV and MV cabling Earthing and lightning protection Lighting including supply and installation of lighting fixtures,. Supply and installation of GRP cable trays and steel structural supports Miscellaneous civil works Supply and installation of safety items Supply and installation of miscellaneous items Providing service personnel Preparation of detailed drawings and documents as required Vendor drawing approvals for supply items Preparation of "As Built " drawings Site test reports Rendering necessary assistance and preparation of documents for statutory approval covering all Electrical installation.

2.2 The Scope of work involved in different substations are given below

a. CDU-1 Process Substation 1) Installation ,testing and commissioning of new 11KV switchboard(ABB make).The switch board shall be installed on the opposite side of existing 11KV switch board. 2) The 11KV switch board shall be installed over 1600mm wide existing cable trench . ISMC channels are provided across the existing cable trench.The scope of work include providing additional ISMC channels as required for installing the panels, removing existing ISMC channels if the same is obstructing cable entry to panels,all other civil works like chipping ,grouting etc as required for the installation of the HV switch board 3) Incoming cabling from MRS to CDU-1 substation (approximately 1KM)shall be included in contractor’s scope of work. Cables shall be laid through overhead

8116-13-TS-001SWELECTRICAL


Page 2 of 8


cable trays in existing cable stockades and existing Electrical Road Crossings. Hume pipe as required for laying cables through ERC shall be provided by the contractor.Cable tray supports from MRS to CDU-1 Process substation shall be provided by the contractor on the existing cable stockades Cables shall be laid through GRP cable trays (by contractor). 4) Out going cabling to 2Nos. 6.3MVA transformers and 2Nos.1.6MVA transformers are included in contractor’s scope(at present above transformers are fed from the existing Siemens make 11KV switch board. Outgoing cables to above transformers shall be dismantled from the existing switch board and connected to the new ABB make switch board). 5) Earthing of switch board using 100mm x 10mm GI strip and connecting the same to existing earthing system 6) Cabling inside substation shall be through the existing cable trenches. Dismantling of unused cables in the above cable trench is also included in the scope of contractor b. ACTP Substation 1) Installation ,testing and commissioning of 1No.11KV switch board(ABB make) and 1No.3.3KV switch board(ABB make).The switch boards shall be installed as per the following sequence. 2) Installation .testing and commissioning of 3.3KV switch board. The 3.3KV switchboard shall be installed on the first floor of the extended portion of ACTP substation. Refer GA drawing of ACTP substation enclosed with the tender document. 3) Dismantling of existing voltas make 3.3KV switch board and installation of 11KV switch board in that place and testing and commissioning of the same.Civil work as required for the installation like providing floor cutouts ,chipping ,grouting, etc are included in the scope of contractor. ISMC channels if required shall be provided across the existing floor cutouts for installing the panels. 4) Dismantling of existing Voltas make 11KV switch board 5) Cabling including cable joints as required for the incoming and outgoing feeders of 11KV & 3.3KV switch boards. Power and control cables will be supplied by the purchaser. Cables shall be laid through over head GRP cable trays(to be provided by the contractor) in cable gallery. Cable tray supports as required on the floor of cable cellar at 1.5M interval shall be provided by the contractor. Cables in transformer room shall be laid through built in RCC trenches provided by the purchaser. Cables will be supplied by the purchaser. Refer cable schedule for more details 6) Earthing of switch boards using 100mm x 10mm GI strip and connecting the same to 2numbers of plate electrode earth pits and connecting the same to existing earthing system



Page 3 of 8


7) Supply and installation of lighting fixtures on the extended portion of substation 8) Supply and installation of junction box for control cables. The above junction box is envisaged for avoiding joint for the existing LCS cables of motor feeders (YP1D/E/F motors ) 9) Installation of existing lighting fixtures which are dismantled by the civil contractor for construction purpose. 10) Lightning protection of extended portion of substation. 11)Providing smoke detectors in the extended portion of substation building(in cable cellar and first floor) and connecting the same to existing system c. ARU Substation 1) Dismantling of unused 4panel switch board(415V,NGEF make) and connected bus trunking system. 2) Installation, of new 415V ,2500A,50KA,TPN PMCC in that location . The switch board shall be tack welded to the ISMC channels embedded on floor. The scope of work include providing ISMC channels as required for the installation of switchboard,and all the civil works as required for the installation of switch board 3) Supply and installation of bus trunking between two incomers of above PMCC and 2Nos. of 1.6MVA ,11/0.433KV transformers 4) Dismantling and relocating the existing 2Nos.1.6MVA,11/0.433KV transformers feeding existing NGEF make PMCC. The transformers shall be dismantled and installed one after other without disturbing the power distribution of the other bus section of existing switch board and as per the instructions of Engineer –in –charge.Transformer oil filtration shall also be included in the scope of contractor 5)11KV and control cabling to transformers, and cabling for outgoing feeders of PMCC .Cables shall be laid through over head GRP cable trays(to be provided by the contractor) in cable gallery. Cables in transformer room shall be laid through built in RCC trenches provided by the purchaser. Cables will be supplied by the purchaser. 6) Cable joints as required for the outgoing feeders like feeder for fresh water MCC,UP 14A motor etc.Refer cable schedule for more details 7) Dismantling of existing 13 panel NGEF make PMCCs and 2sets of bus trunking system 8) Earthing of transformers and PMCC and connecting the same to existing earthing system. 9) Supply and installation of junction box for control cables. The above junction box is envisaged for avoiding joint for the existing LCS cables of motor feeder .The contractor shall ensure the requirement of the above junction box after



Page 4 of 8


.The contractor shall ensure the requirement of the above junction box after checking the length of existing cable 10) Providing lighting fixtures in transformer bays 11) Dismantling of unused cables from cable trays. Dismantled items shall be transported and handed over to BPCL-KR as per the instructions of BPCL-KR/Engineer –in-Charge d. PRU Substation 1) Installation ,testing and commissioning of 2Nos.of Voltamp make 2.5MVA ,6.6/0.433KV transformers supplied by others. 2) Installation ,testing and commissioning of 1No.415V, 4000A,TPN ,50kA,PMCC supplied by others. The switch board shall be tack welded to the ISMC channels embedded on floor. The scope of work include providing ISMC channels as required for the installation of switchboard, and all the civil works as required for the installation of switch board 3) Supply and installation of bus trunking between two incomers of above PMCC and 2Nos. of 2.5MVA , 6.6/0.433KV transformers 4) 11KV and control cabling to transformers 5) outgoing cabling from PMCC to MCCs located in PIBU substation and LPG bottling plant MCC room. 6) Cabling including cable joints as required for the outgoing feeders of switch board.Power and control cables will be supplied by the purchaser. Cables shall be laid through existing over head GRP cable trays in cable gallery. Cables in transformer room shall be laid through built in RCC trenches provided by the purchaser. Cabling in outdoor area ie. from PRU substation to PIBU substation shall be through over head GRP trays (to be provided by the contractor) and ERC.Cable tray supports on cable racks shall be provided by the purchaser. Cables will be supplied by the purchaser. 7) Earthing of transformers,bus trunking system, PMCC etc and connecting the same to existing earthing system e. PIBU Substation 1) Dismantling of existing incoming cables of 4Nos. of MCCs,1No. PDB,1No. lighting transformer,1No. Heater panel and 1No. PDB(at present above MCCs are fed from PMCC located in PIBU substation. Now new PMCC for PIBU will be provided at PRU substation .Hence all MCCs ,PDB etc in PIBU substation shall be fed from the new PMCC) 2)Incoming cabling to above switch boards from PMCC as above .Cables inside substation shall be laid through existing overhead cable trays in cable gallery. f. LPG Bottling plant MCC room 1) Installation, testing and commissioning of new PCC .The new PCC shall be installed on the opposite side of main LT panel as per the instructions of Engineer-in-charge.The switch board shall be tack welded to the ISMC channels embedded on floor.The scope of work include providing ISMC channels as



Page 5 of 8


embedded on floor.The scope of work include providing ISMC channels as required for the installation of switchboard,and all the civil works as required for the installation of switch board 2) At present Main LT panel in LPG Bottling plant MCC room is fed from PIBU substation (with only one incomer).New PCC envisaged for LPG Bottling plant have two incoming feeders (ie. from PMCC located in PRU substation.)Incoming cabling to PCC shall be included in the scope of contractor.. Cables from PRU substation to PIBU area shall be laid through over head cable trays(GRP). Cable tray supports are available in the existing cable rack.Contractor shall provid GRP cable trays .Cables from PIBU area to LPG Bottling plant MCC room shall be buried under ground/ existing built in RCC. Cables shall be taken through over head cable trays(to be provided by contractor) on existing cable bridges in road crossing near MCC room. 3) Outgoing cabling to MCC and LSB through existing built in cable trenches 4) Earthng of above switch board and connecting the same to existing earthing system.

2.3 Installation work is inclusive of supply of erection materials, hardware,

consumables and sundry items required for the installation. It is the responsibility of the bidder to supply and install all items, that are

incidental and necessary for the completion of the installation, whether specifically mentioned or not, so that the installation complies with the standards and regulations specified.

2.4 Associated civil and structural works such as chipping, plastering, grouting, minor brick and concrete works, excavations, fabrication, painting and any other work necessary for completion of the installation shall be included in the scope of work. Separate charges shall not be applicable for the above unless otherwise indicated in Schedule of items of Work.

2.5 The bidder shall furnish all labour (supervisory, skilled, unskilled and administrative), transport vehicles, generator sets, welding machines, gas cutters, erection tools and tackles, cleaners, crimping devices, blow lamp, handling equipment, testing equipment, etc, and any other such equipment necessary for installation, testing and commissioning, at no extra cost to the purchaser.

2.6 It is the responsibility of the bidder to pay wages and salaries to the persons employed and ensure that all labour rules and acts are complied with. Contributions, fees, etc. necessary in this regard shall be paid and the bidder shall maintain all necessary records.

2.7 All consumable materials such as insulation tape, cleaning and paint brushes, welding electrodes, rust preventive materials, jute, cotton waste, hacksaw blades, bolts, nuts, corrosion inhibitive grease, fuel, lubricants, etc and any other material required for carrying out the work shall be included in the scope of the bidder.

2.8 Work shall be started and carried out in accordance with the terms and conditions, approved drawings, specifications and requirements as set forth in this document and instructions of the purchaser or his authorised representative from time to time.

2.9 Where supply of materials are involved, the scope shall include design,



Page 6 of 8


manufacture, assembly, testing, and inspection at works, packing and delivery at site.

2.10 Testing and commissioning works include calibration, all pre-commissioning tests, checking of all wiring and connections for power, control, metering, protection, alarm, annunciation, lighting, and earthing. Testing and commissioning of all the equipment covered in this contract shall be carried out as per relevant standards or as directed by the purchaser.

2.11 Bidder shall carry out clearing of all construction waste materials and loose earth, which might have collected in and near the work site consequent to execution of the work under this contract. Also all temporary structures erected by the bidder shall be removed.

3.0 STATUTORY APPROVAL

3.1 It shall be the responsibility of the bidder to ensure that complete installation supplied and/or erected by him fully meets with the relevant standards, Acts, Rules, Regulations, etc applicable. Also it shall be the responsibility of the bidder to obtain approval of statutory authorities like Electrical Inspectorate.

3.2 Preparation of any additional drawings/documents required for obtaining statutory approvals including those of Electrical Inspectorate, Central Electrical Authorities(CEA,Chennai), State Electricity board etc other than what is supplied along with this specification shall be included in the scope of the bidder. Any major deviation in the power distribution scheme envisaged for the project, which may not be acceptable for the statutory bodies, shall be pointed out in the offer submitted.

3.3 Any modification/rectification required by the Purchaser/ Electrical Inspectorate resulting from the improper installation by the bidder or to make the same in full conformity with the relevant standards, Acts, Rules, Regulations, etc applicable for the installation shall be carried out by the bidder, without any extra cost to the Purchaser.

4.0 DRAWINGS AND DETAILS ENCLOSED WITH THE TENDER

4.1 The drawings enclosed are only typical for the guidance of the bidder to formulate the bid and to furnish his rates and prices. Complete set of `Good for Construction Drawings' shall be issued to the successful bidder.

4.2 Preparation, completion and handing over the documents and updating the drawings to "AS BUILT" status as per requirement and direction of purchaser/Engineer-In-Charge shall be included in the scope of bidder

4.3 All the available data have been furnished in this requisition. If any other data is additionally required, the bidder shall obtain the same from purchaser

5.0 QUANTITIES

5.1 Quantities wherever indicated against individual items in the "Schedule of Items of Work" are only approximate and may vary at the time of order or during execution of the contract to suit final requirements. Payment shall be applicable only for actual quantities based on final certified quantities at site.

5.2 Optional items if any included in the "Schedule of Items of Work” is to enable the purchaser to avail the same, if required, during execution of order.

5.3 The bidder shall verify the actual requirement of items included in supply scope as per site condition before procurement. Discrepancy if any found shall be brought to



Page 7 of 8


the attention of the Site in Charge to avoid surplus / shortage of materials.

6.0 PRICES

6.1 Prices/rates shall be quoted as per the "Schedule of Items of Work" giving the complete break up details asked for.

6.2 The rates offered shall be for the finished work and shall cover that for supply of labour, supervisory staff, consumables, erection materials, inspection, testing, delivery charges, taxes, duties, maintenance till handing over, meeting statutory requirements, documentation, all incidental charges, etc as applicable.

6.3 The unit rates quoted shall be applicable for any variation in the quantities. 6.4 The rates indicated for erection in the Schedule of Items of Work enclosed shall

include charges for fabrication, installation, testing, commissioning as per enclosed specifications/data sheets/drawings,

6.5 The erection charges indicated in Schedule of Items of work shall be valid both for items supplied by the bidder and that supplied by purchaser

6.6 In case of unit rate being different in figures and words, the unit rates in words shall be taken as final.

7.0 CONSTRUCTION POWER

7.1 The construction power shall be provided by the client at the nearest available point.

8.0 CONTRACTOR'S LICENSE

8.1 The bidder shall possess a valid and competent Electrical Contractor License issued by the State Electricity Licensing Board for carrying out electrical installation works in the State where project site is situated.

8.2 True copies of the relevant pages of the Electrical Contractor License possessed by the Bidder shall be furnished along with the technical offer for substantiating the validity and scope of the license.

8.3 The license shall be produced for verification on request by the purchaser. 8.4 All wiremen, electricians, and supervisors engaged by the bidder for the above

work shall possess necessary valid license issued by State Electricity Licensing Board. These shall be made available for scrutiny of the Purchaser.

9.0 SPECIAL NOTES 9.1 All exposed MS parts included in the supply scope of the bidder shall be painted

with two coats of epoxy based paint over suitable primer at no extra cost to the purchaser.

9.2 The scope of work shall include painting feeder names, equipment numbers, circuit numbers, etc., with suitable sized characters as directed by the Site-In-Charge on equipment, devices associated with this work at no extra cost. All materials required for the above shall be supplied free of cost by the bidder.

9.3 CMRS certificate shall be provided for flame proof items /hazardous area equipments supplied by contractor.

9.4 All mounting hardware and external hardware of electrical item shall be of stainless steel considering installation in corrosive/saline atmosphere near sea shore.



Page 8 of 8


10.0 PREPARATION OF THE QUOTATION

10.1 Quotation shall essentially include the following: "Schedule of items of work" duly filled in with rates called for.

10.2 Item wise deviations, if any, on the clauses of specifications/ data sheets for individual equipment. In the absence of any clearly indicated deviations, it shall be deemed that the offer is in full conformity with the specifications.

10.3 The intending bidder shall visit the site and familiarise themselves thoroughly with the site conditions, before submitting their offer. Non familiarity with the job and site conditions will not be considered as reason for extra claim.

00FT

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SPECIFICATION FOR ERECTION TESTING AND COMMISSIONING

8116-13-TS-001-SP Page 1 of 11

3 2 1 0 1-4-2009 ORIGINAL ISSUE IK SG SG

REV. NO. DATE DESCRIPTION PRPD CHKD APPRD


1.0 SCOPE

1.1 This specification covers the engineering requirements for erection/installation, testing and commissioning of electrical equipments/items and its associated works.

2.0 STANDARDS Erection, testing and commissioning of the equipment covered shall be done as per standard codes of practice and shall comply with requirements of following Indian standards and other relevant standards. Indian Electricity Rules and acts and also to the regulations that are in force at the place of installation. IS:335 : Specification of new insulating oil IS :900 : Code of practice for installation and maintenance of induction motors IS: 1255: Code of practice for installation and maintenance of power cables up to and including 33KV rating IS: 1866: Code of practice for maintenance and supervision of mineral insulating oil In equipment. IS: 5216 : Guide for safety procedures and practices in Electrical work IS: 6792: Method for determination of electric strength of insulating oil. IS: 9124: Code for maintenance and field testing of electrical relays. IS:10028: Code of practice for selection ,installation and maintenance of Transformers-part-2 installation IS:10118:Code of practice for selection ,installation and maintenance for switch gear And control gear-part-3 installation. IS: 13408: Code of practice for the selection, installation and maintenance of Electrical apparatus for use in potentially explosive atmospheres (other than mining application of explosives Processing and manufacture).

3.0 REFERENCES

3.1 Following documents shall be read in conjunction with this specification:

- Scope of work and special requirements

- Engineering specification and Data Sheets of General Requirements

of Electrics.

- Engineering specification and Data Sheets of Cabling and earthing installation,

installation of outdoor switchyard equipments.

- Engineering specification and Data Sheets of Lighting Installation

- Drawing and other documents enclosed with the specification.

4.0

4.1

GENERAL The erection/installation testing and commissioning shall be carried out in accordance with specifications ,data sheets, drawings, manufacturer’s recommendations, relevant

8116-13-TS-001 SP ELECTRICAL DEPARTMENT

SPECIFICATION FOR ERECTION TESTING AND COMMISSIONING Page 2 of 11 R0


with specifications ,data sheets, drawings, manufacturer’s recommendations, relevant standards or as directed by Owner/Engineer-in-Charge. Requirements regarding erection/installation, testing and commissioning of switch boards, transformers, motors, push button stations, battery and battery charger etc. are generally explained herein. It is the responsibility of the contractor to supply all equipments, items, accessories, materials, tools, tackles, transporting and lifting vehicles, consumables etc. required for unpacking, checking, transportation, storage, safe custody, installation, erection, testing, commissioning, return of unused equipment/items which are supplied from owner’s stores and handing over of the electrics to the entire satisfaction of the owner.

4.2 The erection scope shall include supply of all hardwares and accessories such as bolts, nuts, washers, gaskets, cable termination accessories, lugs, paint, primer, sand etc. required for completeness of the work. All consumable materials such as insulation tape, cleaning and paint brushes, welding electrodes, rust preventive materials, jute, cotton waste, hack saw blades, bolts, nuts, inhibitive grease, fuel, lubricants, etc. and any other material required in carrying out the work but not for incorporation in to the permanent work, shall also be included in the scope of contractor.

4.3 The equipment/items erected shall be handled with care by experienced riggers under the guidance of a competent supervisor. Proper handling and transporting equipments are to be used and dragging is to be avoided.

4.4 The equipment/items supplied by the Owner shall normally be kept at their stores. The contractor shall inspect these items at the stores by unpacking the containers, if necessary. Damages and short supplied items, if any found shall be reported to the Owners representative in writing prior to taking delivery. The responsibility of safe custody of these items after taking delivery and till handing over shall rest with the contractor. Unused materials and containers shall be returned to the stores.

4.5 The items supplied by the Owner shall be transported from the point of storage to the point of erection/installation using proper capacity transporting vehicles. The scope shall include unpacking the containers, assembling parts, fixing loose items, components, etc.

4.6 Materials supplied by the contractor or issued by the Owner shall be given suitable protection against weather, dust and vermin. In storage places, equipments shall be placed over wooden sleepers to keep them above ground.

4.7 Before carrying out erection/installation works of any item, proper care regarding levelling, alignment, access to working parts, facilities for removing the items for repair, statutory clearance, etc. shall be taken.

4.8 Foundation bolts, nuts, lock nuts, washers, etc. will normally be supplied by the equipment supplier. Any further requirement of these items shall be under the scope of contractor. The equipment shall be installed on the foundation bolts firmly such that there will not be any vibration during operations.

4.9 The push button stations, power junction boxes, switches, isolators, etc. if any, shall be mounted at convenient places like walls, columns, pedestals, cable rack supports, etc. Pedestals where ever required shall be fabricated from the steel sections used for




Pedestals where ever required shall be fabricated from the steel sections used for fabrication of cable supports, racks, etc. and installed.

4.10 For mounting of equipment/items on the walls/columns/ supports, suitable MS/GI brackets shall be fixed/ grouted.

4.11 Electrical connections shall be done with great care using spring washers, bimetallic strips, conducting grease , etc. wherever required to ensure good contact without creating undue stresses. Copper busbar joints shall be made after tinning the contact area. Supply of all required accessories or electrical connections shall be included in the contractor’s scope.

4.12 Discrepancies if any found between drawings/statutory requirements and actual conditions at the site, shall be immediately brought to the attention of owners representative.

4.13 If any modification is found required in the wiring or to suit site condition the same shall be carried out as per the instruction of the Engineer-in-Charge without any extra cost.

4.14 All equipments under erection shall be kept properly cleaned and free of dust, vermin, moisture, etc.

4.15 After erection it shall be ensured that no foreign materials, tools or tackles are left in the equipment. All unused cable entries, cutouts, etc. shall be sealed properly. For hazardous area blanking plugs suitable for the area classification applicable shall be used.

4.16 All tests shall be carried out in the presence of Owner’s representative and test shall be recorded on an approved proforma duly certified. The records of all tests shall be submitted to the purchaser’s representatives.

4.17 All interconnected wiring shall be checked thoroughly for correct connection with the wiring, and schematic drawings of the manufacturer and the drawings supplied by owner before energising.

4.18 All power and busbar connection shall also be thoroughly inspected and checked for connections, foreign materials, tightness, etc. before energising the equipments.

4.19 All components within the main equipment shall be tested for proper performance and correct operation before commissioning the equipment.

4.20 All labelling shall be checked for correctness.

4.21 All nuts, bolts, clamps, joints, connections, etc. shall be checked for tightness and tightened wherever required.

4.22 All moving parts shall be checked for its correct movement and proper lubrication. Apply lubrication wherever required.

4.23 All equipment containing liquid shall be checked for correct quantity filling and all gaskets, walls, etc. shall be checked for leak proofness. Oil filling, if found required, shall be done dry and clean oil. Gaskets shall be replaced if found required. The condition of the oil shall be tested in accordance with I.S. 335.




4.24 It shall be ensured that all CT leads are loaded or shorted prior to testing and commissioning.

4.25 Insulation tests shall be carried on all electrical devices, whether specifically mentioned or not, as per this work after properly cleaning these devices.

4.26 All the relays and its settings after commissioning shall be furnished to owner detailing relay type no., panel no. etc.

4.27 In case of any component of an equipment supplied by the owner is found to faulty/unsuitable, the same shall be replaced by the new one issued by owner.

4.28 Parts of relays blocked for transportation should be released according to manufacturer’s instruction.

4.29 All relays, before installation, the rating, range and auxiliary supply voltages for the relay should be checked against drawings/schematic/schedule.

4.30 Relays shall be checked and tested for insulation, pickup value, dropout value, timing, polarity, directional unit sensitivity, stray torque check, slop characteristic, etc.

4.31 Local control stations, Distribution Boards (DBs), welding receptacles, etc. shall be mounted at a height of 1.5M from operational floor, on pedestals/walls/structures etc. by grouting/fixing suitable frames.

4.32 Polarisation test shall be conducted, wherever specified. The polarisation index is the ratio of the 10 minutes resistance value to the 1 minute resistance value.

5.0 CIVIL AND STRUCTURAL WORKS

5.1 Miscellaneous civil works associated with the erection/ installation work such as excavation, dewatering and refilling of earth work for earth pits and cable trench, chipping, grouting, small cutting, etc on floors/walls/columns/structures and bringing back the same to original finish, grouting of supports, providing suitable fixing arrangements for cables, push button stations, DBs etc shall be included in the rates quoted for erection of the respective items, unless specifically excluded in the ‘Schedule of Items of Work’.

5.2 All structural works associated with cabling, earthing, lighting, equipment erection and supporting arrangements shall be included in the scope of the contractor. All the welding and cutting works shall be carried out by certified welders.

5.3 Painting shall be done on all MS materials provided by the contractor such as base channels, frames, supports, pedestals, cable trays/racks/risers, enclosures, boxes, conduits, chequered plates, etc. Before painting the surface should be thoroughly scrapped and cleaned to remove dust, grease, plaster or any other foreign materials. It is the responsibility of the contractor to supply and install all the required materials for painting including paint.

5.4 Cement concrete footing shall be provided for push button stations, cable trays/racks/risers, pedestals, supports, etc. Footing shall be provided using 1:2:4 PCC with 20mm broken stone. It is the responsibility of the contractor to supply and install all materials such as cement, river sand, reinforcement rods, 20 mm broken stone, etc without any extra cost to owner.




without any extra cost to owner.

5.5 All concrete works and grouting shall be cured for a minimum period of 48 hours.

5.6 Necessary MS plate inserts will generally be provided by the purchaser on walls, concrete slabs, beams columns, etc. Any additional requirement of MS plate inserts, as required by Owner, on walls, concrete slabs, beams, columns, etc shall be under the scope of the contractor. The inserts shall be provided by using MS plates properly hooking using MS rods of sufficient diameter and welding this to the reinforcement rods of concrete slabs, beams, columns, etc., as the case may be.

5.7 Chipping, grouting, etc., as recommended shall be done for completion and installation work on the finished floor, wall, roof, etc. It is the responsibility of the contractor to supply all necessary materials and to bring the disturbed surface to the original finish.

5.8 Touch up painting of scratches found on equipment, other painted metallic surfaces, galvanised structures, etc associated with this work is also included in the scope of the contractor without any extra charge for same. Base steel structures shall be painted with 2 coats of epoxy primer and 2 coats of epoxy paint.

6.0 TRANSFORMERS

6.1 While taking delivery, transformers shall be examined for any sign of damage in transit. Also ensure that all nuts/clamps are tightened properly. Transformers shall be handled carefully. Transportation shall be done either by truck or trailer of sufficient capacity.

6.2 The transformers installation shall be carried out in accordance with IS:10028. Transformer foundation/plinths will be constructed by purchaser/owner. Loose items supplied along with the transformer shall be fixed in position as per manufacturer’s drawings/documents/instruction manuals.

6.3 The transformer shall be transported or erected only with suitable capacity vehicles/equipments. While lifting a transformer, ensure proper balance and that lifting change does not interfere with any part of the transformers.

6.4 The transformer shall never be placed directly on the ground nor left without putting in wheel stoppers.

6.5 The transformer shall be installed on the channels/plates/racks grouted to the floor.

6.6 The transformer shall be levelled, aligned and checked for free movement on the wheels and stoppers shall be fixed to stop further free movement.

6.7 Verify whether all accessories supplied loosely are fitted up as per manufacturer’s recommendations. Fix up loosely supplied CTs, if any as part of REF protection, Earth leakage, etc. while fixing the cooling tubes, ensure that these tubes are flushed with hot oil.

6.8 Whenever blanking plates are removed to fix detached parts such as bushing, components, etc. a new gasket shall be used while fixing the same.

6.9 When the oil is despatched to site separately, it is usually in sealed drums. At the time of filling the oil, it shall be ensured that the oil is filtered, clean and dry. The oil used




of filling the oil, it shall be ensured that the oil is filtered, clean and dry. The oil used for filling or topping up shall comply with IS:335.

6.10 The condition of oil should be checked before use. Samples of oil from the transformers should be taken from the bottom of the tank. When samples are taken from drum, they should be taken from the bottom after the oil has been allowed to settle at least for 24 hours.

6.11 Test the oil contained in the transformer and extra oil supplied for topping up for dielectric strength and acidity as described in IS:335 and IS:6792.

6.12 Top of the transformer without the oil getting contaminated with dust and moisture. Oil filling shall be done through the bottom drain valve with all air vents opened to prevent formation of air pockets. The oil shall be filled through a stream line oil filter using flexible metallic hoses. Flow of oil shall be reduced towards the final stage to prevent internal pressure build up. After completion of oil filling, sufficient time shall be allowed for the oil to spread all over and air bubbles to escape.

6.13 Ensure the electrical and earth connection are proper, Whenever gasketted flanges are provided earth connection between flanges shall be provided to by pass fault current flow.

6.14 Ensure that the valves in the oil path are open and drain valves are closed.

6.15 Ensure that Buchholz, temperature and level protections are operative and settings are proper.

6.16 Measure IR values of Transformer windings and control circuits using suitable Megger.

6.17 Identify the vector group of transformer, if necessary.

6.18 Conduct polarity test, insulations test, dielectric test, volume resistivity, acidity and water content test, ratio tests on all tap positions, load tests, magnetic balance test, etc.

6.19 Measure polarisation index for transformers.

6.20 Conduct simulation test on Buchholz, temperature, oil level trip/alarm circuits.

6.21 Verify calibration of temperature and oil level indicators.

6.22 Complete details regarding the preparation of the transformer before initial charging shall be supplied by the transformer manufacturer and design has to be strictly followed by contractor. Transformer rated above 1MVA, when energised for the first time the voltage should be built up gradually.

6.23 After energisation of the transformer, the following observation shall be made/recorded for 24 hours on hour basis at no extra cost. 1. Current and voltage for each phase. 2. Over heating of any part of transformer 3. Abnormal noise or humming 4. Events of alarm and trip 5. No load and magnetising in rush current




6.24 If the transformer oil is found to have poor dielectric strength, the oil shall be dried out as described in IS 10028. Normally the streamline filter shall be used for drying up. The curve, Insulation Resistance and Temperature vs Time shall be furnished. Before drying out check any oil leakage through bushings and radiators, transformer tank is connected to earth temperature indicators are suitably calibrated, capillary tube connection made to respective temperature indicators, etc. The dielectric strength of oil should be tested using a standard oil test kit. The oil should withstand at least 40 KV for one minute with the spear gap of 4mm as per IS:335. If the dielectric strength is less than that specified above, oil should be cleaned, heated, filtered and reconditioned properly till the above result is archived. Charges for filtering specified “schedule of items of work” shall included charges for filtering unit provided by contractor at site.

7.0 SWITCHBOARDS

7.1 The details of switch boards such as, appropriate overall dimension and weight etc. are specified in the “Schedule of items of work”.

7.2 For convenience of packing and transportation, switch boards are sent from manufacturer’s works in convenient shipping sections. Breakable items like meters, relays etc. are sent separately. The contractor shall list out the items received and listing out any damaged or short supplied items and furnish the same to owner/Engineer-in-charge.

7.3 Grouting pockets are generally provided on the respective floors by owner. The channels/bolts shall be rigidly grouted on the pockets of floor by contractor. Necessary chipping, grouting, filling, painting etc. shall also be done by the contractor. Where grouting pockets are not provided by the owner required pockets shall be made by contractor by chipping the floor at no extra cost.

7.4 The switch boards shall be installed on the foundation firmly such that there is no vibration during tripping or closing of breaker/isolating devices. Interconnect the terminals of cubicles/shipping section. Cable glands holes shall be drilled if required. Blocking of moving parts provided for transportation shall be removed.

7.5 Great care shall be taken to ensure that the equipment has been installed correctly and levelled properly before the holding down bolts are grouted to, thereby ensuring correct operation of isolation mechanisms and jointing together the bus bars of the various shipping sections.

7.6 The base channel required for mounting the panels shall be levelled and grouted to the floor by chipping the floor to make a proper bonding surface, if required.

7.7 The switch boards shall be placed on the base channel, assembled, aligned and levelled, so that bus bar jointing, breaker operation, inter-panel bolting, etc., can be carried out freely. The fixing /grouting of the bolt shall be carried out only after alignment and levelling. The foundation bolts shall be either grouted in the pocket holes or tightened to the groove provided on the base channels as per manufactuer’s recommendations.

7.8 Fix all loosely supplied components. Plug cut outs/opening in panels and seal off all gaps by way of vermin proofing. All joints and connections shall be tightened.




gaps by way of vermin proofing. All joints and connections shall be tightened.

7.9 All moving parts where required shall be lubricated. Petroleum jelly shall be applied to all electrical contact surface at connection.

7.10 On no account should a power operated mechanism be operated by power until operation by hand has proved it completely satisfactory.

7.11 While making connection to terminals, care should be taken to avoid undue strain on insulators, bushings, etc. Joints and connections shall be checked for tightness and tightening, if required. During connection, check should be made to ensure that the ratings of current transformers and ratings of meters and relays should match. If required necessary multiplying factor shall be stenciled on meters and adjustment of setting made on the core of instrument transformers.

7.12 Verify name plates, wiring and components with drawings/bill of materials. Discrepancies if any noticed shall be brought to the attention of the Engineer-In-Charge.

7.13 Check breaker operation mechanism for proper operation. Circuit breaker mechanism should be checked against manufactures drawing to ensure that the setting at works have not been distorted during transportation.

7.14 Internal cleaning of all panels and chambers of switch board thoroughly with the help of vacuum cleaners and blowers.

7.15 Continuity of wiring, phase sequence and polarity of CTs and PTs shall be checked and verified.

7.16 Wiring shall be checked thoroughly and done, if required, for correct connection with wiring/schematic drawings of manufacturer/purchaser. Minor modifications, if any, required in feeder wiring, providing shorting wires for unused remote stop/interlock terminals etc. as per individual feeder interconnection wiring diagrams shall be done, at no extra cost.

7.17 All components including relays shall be tested for proper performance and correct operation.

7.18 Test continuity, insulation, primary and secondary injection test on metering instruments, protective relays, auxiliary contacts, etc. and calibrate meters according to the instruction of the Engineer-in-Charge. Services of Testing Engineers, if required by owner, shall be made available by contractor without any extra

7.19 Conduct primary injection test on Over current, Earth fault, REF, Differential Protection, etc.

7.20 Conduct simulation tests on all protection, alarm, annunciation, interlock, breaker and motor control circuits.

7.21 Megger test bus bars, breakers, insulators, PTs, control wiring, etc. using suitable meggers.

7.22 High voltage tests on HV breakers and switchboards as per relevant IS.




7.23 If the insulation resistance value of switchboards are found to be lower than acceptable limits dry out the switchboards in accordance with IS 10118 till the IR value improves to safe value.

7.24 Set all the relays properly as per setting furnished by the Engineer-in-Charge.

7.25 Ensure that all the equipment has checked for assembly of circuit breaker and mechanism, alignment of the complete unit, grouting of foundation, fixing of loose instruments, adjustment of circuit breaker, contact travel, connection of interlocks, main circuit and earth connection, wiring, etc. and its insulation thoroughly dried before commissioning and energising.

8.0 MOTORS

8.1 Unless otherwise specified elsewhere, motors will be erected by other agencies.

8.2 Ensure that all accessories supplied along with the motors such as Temperature sensors, Temperature indicators, Speed sensors, limit switches, pressure switches, etc. are properly fixed and Ventilation and Cooling System of the motor are working smoothly.

8.3 Conduct Mechanical and Electrical checks as per IS:900

8.4 As the motors are idle for a long period, the bearing covers should be removed and grease in the housing pressed with thumbs between the racers of the bearing. If the deterioration of greases is found, old grease should be removed and new grease pressed in the bearing housings.

8.5 The contractor shall test the insulation resistance of the motor winding and direction of rotation in the presence of Engineer-in-charge and ensure they are as per requirements. Insulation resistance, currents on coupled and decoupled runs shall be measured and recorded.

8.6 If motors are found to have low insulation value, the following methods shall be adopted as instructed by Engineer-in-Charge, for improving the resistance value.

a) By applying low voltage with rotor locked

b) By blasting hot air from external source

8.7 Set right the motor protection relay correctly.

8.8 Run motors on no load for a period of 4 hours or as instructed by the Engineer-In-Charge. During no load run record voltage, current, bearing temperatures at one-hour intervals. The starting current shall be also be recorded.

8.9 If the no load runs are found satisfactory, run the motor on load and record observations as mentioned above for 8 hours or as instructed by the Engineer- In-Charge. In case of variable speed motors, variation of speed shall be checked and regulation of speed noted. In case of motor operated valves (MOV’s), control panel and all checking, testing, etc. shall be for the total unit as per manufacturer’s instruction manual.

8.10 On completion of installation, the contractor has to submit a completion report as per proforma given in Annexure-E of IS:900.




proforma given in Annexure-E of IS:900.

8.11 Any other test recommended by the manufacturers for special type of equipment like variable speed motors, etc. shall be done.

8.12 All HV motors and MV motors rating 37 KW and above are provided with space heaters, unless otherwise specified. HV motors are provided with main and star terminal boxes. Motors rating 55KW and above are provided with star delta starting/auto transformer starting.

8.13 For special type of equipment like variable speed motors, motor operated valves, etc. any other special test and commissioning by the manufacturers shall be done without extra cost to the owner.

8.14 Polarisation index test shall be conducted on HV motors.

9.0 BUS TRUNKING

9.1 The details of Bus Trunking such as rating, numbers off, etc. are specified in the ‘Schedule of items of work’. The details such as accessories, weight, etc. also specified unless the supply of same is covered in contractor’s scope.. Bus trunking shall be erected, tested and commissioned as per manufactures instruction manual or as directed by their service engineers, as the case may be without any extra cost to owner.

9.2 Bus trunking shall be supported from walls/roof slabs using hanger supports, tie rods, wall brackets etc. Ensure proper supporting and levelling by checking with spirit level and pendulum weight.

9.3 The bus duct shall properly meggered before starting installation.

9.4 Necessary cutout on walls, if required, shall be under the scope of the contractor. After installation bus duct entry shall be completely sealed off.

9.5 Earth loops/earth coupler plates shall be provided between flanges/matting surfaces to allow fault current to freely flow.

10.0 BATTERY SET & BATTERY CHARGERS/UPS SYSTEM

10.1 The battery erection scope shall include assembling the mounting frame, fixing batteries, battery interconnections, etc.

10.2 Each shell shall be inspected for any damage of its positive plates, negative plates, containers, etc. Cell shall be cleaned, properly reused with distilled water.

10.3 All the inter cell/inter tier connections, contact surfaces shall be applied with petroleum jelly.

10.4 The testing and commissioning of the battery set shall include filling of electrolyte, charging discharging, etc. as per manufacture’s recommendations.

10.5 Erection, testing and commissioning of UPS panels, battery charger panels, distribution panels, etc. shall be carried out generally as per the requirements furnished for switch boards.

10.6 Necessary distilled water required during charging to be supplied by the contractor.




10.7 All necessary safety precautions shall be taken while preparing electrolyte, ie. Goggle, rubber, apron, gloves, etc.

10.8 Battery should discharged at specific rate after initial charging and recharge the battery there after. Lamp load/resistance bridge required for discharge shall be under contractor’s scope. Record all battery voltage of each cell, specific gravity, temperature, current during charging/discharging, after final charging the battery shall be put on float charge. All the batteries shall numbered serially on the surface of container with suitable red colour paint./acrylic sheet with black numbers engraved.

10.9 During the period of charging, unit shall not be overloaded and cells must be topped up as often as necessary to prevent the electrolyte falling below.

10.10 The manufacturer will supervise testing and commissioning if so mentioned elsewhere as desired by owner.

11.0 OTHER EQUIPMENTS

11.1 Other equipment such as capacitors, reactors, control panels, push button stations, NGR, EHV switchyard equipments, circuit breakers, Isolators, Current Transformers, Potential Transformers, Lightning Arresters .etc. shall be installed listed and commissioning as per manufacturer’s instructions

00ES001 / 03 TECHNICAL PROCUREMENT SPECIFICATION

VENDOR DATA SUBMISSION PROCEDURE

PAGE 1 OF 3.

1.0.0. SCOPE

1.1.0. This document together with “VENDOR DATA REQUIREMENTS (VDR)” defines FEDO’s requirements for vendor drawing and data for any enquiry, work order or purchase order.

1.2.0. Bidders unable to comply with these requirements must detail all exceptions in their proposal.

The timely delivery of quality drawings and data is as crucial as delivery of the equipment itself and hence the same shall be strictly adhered to after commitment.

1.3.0. Failure to provide adequate preliminary data / drawing may render a proposal non-responsive

and hence may be rejected. After commitment failure to provide documents as per purchase order may delay progressive payments and adversely affect future invitation to bids.

2.0.0. VENDOR DATA REQUIREMENTS (VDR) 2.1.0. FEDO will provide a partially completed VDR form along with each enquiry. This form explains

group code of the document, quantity of each document required and lead time for submission. Columns are available for the vendor to fill in his deviations, if any, from FEDO’s requirements.

2.2.0. The vendor shall forward a filled-in VDR form along with his offer, if he has got any deviation

from FEDO’s requirements. In the absence of a filled-in VDR form along with the offer, it will be presumed that the vendor is accepting FEDO’s requirements specified in the VDR.

3.0.0. CLASSIFICATION OF DOUCMENTS 3.1.0. Documents are classified based on their status and nature of content. 3.1.1. Status of documents:

1. Preliminary documents required along with the offer. 2. Documents to be submitted after commitment. 3. Final documents.

3.2.0. The documents are further classified into Groups A,B and C, depending on the nature of the

documents as explained below. 3.2.1. Group A requirements

These documents are urgent in nature and contains information that are required for proceeding with the detailed engineering of surrounding/down stream equipments in the plant and hence are to be submitted on priority basis.

3.2.2. Group B requirements

These documents are to be reviewed by FEDO for compliance with the purchase order / work order specifications but are not essential for other engineering activities of FEDO.

3.2.3. Group C requirements

Documents in this group contains data / information / records which are final in nature and that are required for the equipment user and need not be reviewed by FEDO.

PRPD.BY:

CHKD BY:

APPRD BY:

ISSUED ON : SEPT 03


00ES001 / 03 TECHNICAL

PROCUREMENT SPECIFICATION

VENDOR DATA SUBMISSION

PROCEDURE PAGE 2 OF 3.

4.0.0. VENDOR DATA INDEX (VDI) 4.1.0. Vendor shall forward a filled up and updated VDI along with each vendor data transmittal. VDI

shall list out all documents that are being prepared for the particular order, their current revision status and indicate the documents included in the present transmittal. A blank VDI is attached along with this document which shall be used for this purpose.

5.0.0. QUALITY OF VENDOR DRAWINGS 5.1.0. vendor drawing and data shall be supplied in full size drawings, reproducibles and CDs as

specified in the VDR. 5.2.0. All drawings / documents shall be clear, legible, right reading and made out of originals

prepared in black ink. English language and metric units shall be used for the preparation of all documents.

5.3.0. The documents shall be prepared n any of the following standard sizes. 5.3.1. A1: 594 mm x 840 mm 5.3.2. A2: 420 mm x 594 mm 5.3.3. A3: 297 mm x 420 mm 5.3.4. A4; 210 mm x 297 mm 5.4.0. All documents submitted to FEDO shall be folded into A4 size (210 x 297 mm) except originals/

reproducibles which may be rolled. All reproducibles shall be in high quality polyester films. Soft copies shall be furnished in CD for final drawings/documents.

5.5.0. Each drawing / document shall have a title block at the right hand bottom corner with the following information.

5.5.1. Name of Vendor. 5.5.2. Name of Project, Owner and location. 5.5.3. Name of Consultant: FEDO 5.5.4. FEDO Purchase Order Number. 5.5.5. Equipment name and number. 5.5.6. Drawing title. 5.5.7. Drawing number, revision and page number. 5.6.0. All drawings shall be drawn to some standard scales only and the same shall be indicated in the

drawing. 5.7.0. The status of the document like “PRELIMINARY, FINAL, FOR REVIEW” etc. shall be stamped on all

copies forwarded to FEDO. 5.8.0. All documents shall have a block of 100 mm x 100 mm space left vacant for FEDO to put their

stamp after review. 5.9.0. All drawing/document shall have a revision block explaining revision number, revision

description, data of revision, revision authorization etc. When the revised drawings are submitted all currently revised area shall be clearly demarcated by clouding. Any revisions made on other parts of the documenting will not be reviewed by FEDO.

5.10.0. When drawings are received back from FEDO with comments, vendor shall incorporate all the comments and resubmit the same. If the vendor is not in a position to incorporate certain comment made by FEDO, then the reason for such deviation shall be highlighted in the forwarding letter to FEDO.


00ES001 / 03 TECHNICAL PROCUREMENT SPECIFICATION

VENDOR DATA SUBMISSION PROCEDURE PAGE 3 OF 3.

5.11.0 The respective engineering specification and other purchase order spec. will explain the minimum data / details required in various drawings. In the absence of any such

information in the purchase order documents, vendor shall follow the standard good engineering practices in detailing the drawing. 6.0.0. CONDITIONS OF FEDO REVIEW 6.1.0. FEDO and / or its client reserve the right to review the vendor documents. FEDO’s REVIEW WITH

OR WITHOUT COMMENTS OF THE VENDOR DOCUMENTS SHALL NOT RELIEVE THE VENDOR OF RESPONSIBILITY TO COMPLY WITH ALL PURCHASE ORDER TERMS AND CONDITIONS, including all implied requirements relating to fitness for service and good engineering practices. Approval or acceptance does not imply or infer any determination relating to compliance by the vendor with its full responsibilities under the purchase order.

6.2.0. FEDO’s comments are limited to identifying requirements within the scope of the purchase order or failure by the vendor to comply with the requirements of purchase order, as revealed by the limited review. Oversights in the above limited review cannot be taken as approval for the vendor to deviate from the purchase order conditions. FEDO reserve the right to point out any such deviations at any stage of the order execution. The vendor shall comply with all such requirements without any price / delivery implications.

6.3.0. FEDO review will be authorized by an official stamp as given below, properly filled and signed by the concerned. Comments if any will be indicated in red ink or clouded in the case of copies of commented drawings.

Appropriate comment in the ‘comments’ column and ‘status of review’ column will be marked. Comment Status of Review As noted Revise and resubmit for review No comments Proceed as noted and submit revised docs. For records Not reviewed No further review required Forward final docs. as per P.O.

6.4.0. All documents received in FEDO shall be dispatched after review within 15 days from the date

of receipt. Vendor shall notify FEDO of non receipt of reviewed documents in time immediately, to take corrective actions.

6.5.0. The delivery of the equipment shall in no case be linked with the review of the vendor drawings and data by FEDO. It is the sole responsibility of the vendor to execute the job as per the purchase order conditions. If required the vendor shall depute his technical personnel to FEDO after submission of documents for timely finalisation of documents.


8116-13-TS-001-VDR

VENDOR DATA REQUIREMENTS

Page 1 of 1 R0

PROJECT:Electrical Distribution System Revamp Phase III ITEM: BUS TRUNKING

CLIENT : BPCL-KR TPS. NO: 8116-13-TS-001

STATUS : ENQUIRY COMMITMENT P.O. NO.:

Offer After commitment @@ Final

Lead time in weeks

Sl. No.

Grp. code Description

Qty. Qty. Reqd.

@ Propd Agrd.

Qty.

Legend: Notes: @ @@

Group code: A - For review and detailed Engineering, B - For review, C - For information and record Document type: R - Reproducible, P - Print, M - Microfilm Vendor shall fill in proposed lead time if different from the required lead time. Each set of final documents shall be submitted in a folder. Two such folders shall be packed and despatched with the equipment.Soft copy of drawings as applicable shall be furnished.

0 1-4-2009 Original Issue IK SG SG


13FT

905C

/94

1.0 B Duly filled in Technical particulars of Bus trunking

4P 4P 4 6P

2.0 A G.A. drawing of bus trunking 4P 4 6P

3.0 A Arrangement of busbar supports and details 4P 4 6P

4.0 A

Detailed dimensional drgs., showing flanges , end terminations bend , phase crossover box w ith spacing and supports , full flour opening and cut out requirements

4P 4 6P

5.0 A Detailed cross-sectional view of bus duct 4P 4 6P

6.0 A

Terminal marking and location of all devices or circuits which requires connection to remote devices

4P 4 6P

7.0 A

Complete dimensions of terminals, including face to face dimensions of terminals, bolt hole locations and sizes

4P 4 6P

8.0 B Bill of materials 4P 4 6P

9.0 C Test report 6P

10.0 B Design calculations 4P 4 6P

11.0 C Catalogs and technical literature 4P 6P

12.0 B Compliance statement with item wise deviation, if any

4P

8116- 13 - TS - 001 VDI TECHNICAL PROCUREMENT SPECIFICATION

VENDOR DATA INDEX PAGE 1 OF 1 R

PROJECT: PMC SERVISES FOR ELECTRICAL DISTRIBUTION SYSTEM REVAMP PHASE III FOR BPCL-KRL AMBALAMUGAL

PROJECT NO. : 8116 VENDOR:

ITEM: P.O NO.: DATE: Sl. No. Doc. / Drawing No. Description

Rev. 0

Date Rev. 1

Date

Rev. 2

Date

Rev. 3

Date

Rev. 4

Date

Rev. 5

Date

Relevant to This issue

ISSUE NO.

DATE

SIGNATURE


00FT

020/

94

8116-13-TS-001-INS

TECHNICAL PROCUREMENT SPECIFICATION

SCOPE OF INSPECTION AND TESTS Page 1 of 1 R0



13FT

905D

/94

TPS NO. 8116-13-TS-001

ITEM : BUS TRUNKING

EQPT. NOS.:

The following inspection and test shall be conducted and records submitted

Sl. No.

Description Ins./test Reqd.

Witness Reqd.

Remarks

1.0 Routine tests Reqd Reqd

2.0 Short circuit test Type test certificates to be furnished

3.0 Temperature rise test -do-

4.0 Impulse voltage withstand test -do-

5.0 Pow er frequency voltage withstand test Reqd Reqd

6.0 Milli volt drop routine test Reqd Reqd

7.0 Physical verification for compliance with P.O. specifications and approved drawings

Reqd Reqd

13ES900/94

ENGINEERING SPECIFICATION

GENERAL REQUIREMENTS FOR ELECTRICS Page 1 of 4

PRPD. BY: CHKD. BY: APPRD. BY: ISSUED ON: MAY ‘04

00FT

006 FACT ENGINEERING AND DESIGN ORGANISATION

CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 COMPLETENESS OF CONTRACT 4.0.0 COMPONENTS AND CONSTRUCTION 5.0.0 STANDARDS & REGULATIONS 6.0.0 SERVICE CONDITIONS 7.0.0 EARTHING 8.0.0 POWER SUPPLY DETAILS 9.0.0 NAME PLATES 10.0.0 PAI NTI NG 11.0.0 INTER CHANGEABILITY 12.0.0 DANGER NOTICE PLATES 13.0.0 TOOLS AND APPLIANCES 14.0.0 SERVICES OF MANUFACTURER’S TECHNICAL EXPERTS 15.0.0 TRAINING 16.0.0 PERFORMANCE FIGURES 17.0.0 TESTS 18.0.0 DOCUMENTS 19.0.0 INSTRUCTIONS TO THE TENDERER 1.0.0 SCOPE 1.1.0 This specification covers the general requirements for supply and installation of all electrical

items as applicable. 2.0.0 REFERENCES 2.1.0 The following documents shall be read in con junction with this specification. 2.1.1 Data sheet of General requirements for electrics. 2.1.2 Engineering specifications, data sheets and Technical particulars of individual equipment / items. 2.1.3 Scope of work, Scope of Inspection and Tests, Special requirements of the project, Vendor data

requirements, etc attached with the Technical procurement specifications 3.0.0 COMPLETENESS OF CONTRACT 3.1.0 The electrics supplied / installed shall be com plete with all accessories for the safe, smooth and

efficient operation of the system. Such parts shall be deemed to be within the scope of this specification whether specifically mentioned or not.

4.0.0 COMPONENTS AND CONSTRUCTION 4.1.0 Each and every component shall be of reputed make and be of proven design for reliability and

durability. They shall be brand new. Workman ship shall be of the highest grade and the entire construction shall be in accordance with the best modern engineering practice.

13ES900/94



00FT


5.0.0 STANDARDS & REGULATIONS 5.1.0 All electrical equipment / installations shall fully comply with the requirements laid down in the

following rules / regulations / acts / standards / codes as amended up to date. 5.1.1 Indian Electricity Rules. 5.1.2 Indian Electricity Act. 5.1.3 Indian Electricity Supply Act. 5.1.4 Indian Factories Act. 5.1.5 Fire Insurance Act. 5.1.6 Petroleum Rules 5.1.7 Standards / regulations of statutory bodies applicable for the place of installation. 5.1.8 Relevant Indian / International standards and in their absence, the standards of the country of

manufacture. 5.2.0 Vendor shall furnish all necessary assistance & documents for obtaining approval from statutory

bodies. Making whatever additions/ modifications considered necessary by the Electrical Inspectorate and other authorities to bring the equipment / installation in conformity with the above rules, Regulations, acts and standards shall be in the scope of the vendor.

5.3.0 All equipment shall be of tropical design according to relevant Indian / International Standards. 5.4.0 All electrics shall be suitable for the hazardous / non hazardous area involved and /or specified.

Electrics suitable for the hazardous area involved shall be selected as per the relevant Indian Standards and shall be of proven design approved by CMRS / relevant statutory bodies. In such cases copies of relevant certificates shall be furnished for Purchaser’s approval.

6.0.0 SERVICE CONDITIONS 6.1.0 All equipment shall be suitable for the service conditions specified in the Data sheet of General

requirements for electrics attached. 7.0.0 EARTHING 7.1.0 Duplicate earthing terminals, suitable for terminating earthing conductors of sizes indicated in the

data sheets of individual equipment, shall be provided on the body of the equipment apart from those, if any, provided inside the terminal boxes.

8.0.0 POWER SUPPLY DETAILS 8.1.0 The equipments shall be suitable for the power system details furnished in the Data sheet of

General requirements for Electrics unless otherwise specified in the data sheets of individual equipment.

13ES900/94



00FT


8.2.0 The equipment shall perform satisfactorily even with variation in supply voltage and frequency as

detailed in the data sheets. The equipment shall operate at the specified rating without exceeding the permissible temperature rise as per the relevant I.S. in spite of the variation in supply voltage and frequency.

9.0.0 NAME PLATES 9.1.0 Necessary name plates, conforming to standards, giving relevant details of the equipment, shall

be provided on individual equipment. Any additional details shall also be indicated in the name plate, if so specified in the specifications / data sheets of individual equipment.

10.0.0 PAINTING 10.1.0 Unless otherwise specified in the specifications / data sheets of individual equipment / items,

painting procedure described in this clause shall be adopted. 10.2.0 All exposed metal parts shall be subjected to at least the following pretreatment before painting to

suit the material and environment involved. 10.2.1 De-greasing. 10.2.2 Rust removing. 10.2.3 Phosphating/ equivalent chemical treatment. 10.2.4 Giving two coats of corrosion resistant primer suitable for final coating. 10.3.0 Two coats of anticorrosive painting shall be given after the above process so as to render the

materials suitable for the highly corrosive environment specified. 10.4.0 Final colour and finish of the equipment shall be Dark Admirality Grey (shade no.632 ) as per IS:5

unless otherwise specified elsewhere. 10.5.0 Vendor shall furnish detailed painting procedure proposed, along with the bid. 11.0.0 INTER-CHANGEABILITY 11.1.0 All similar parts, shall be inter-changeable with each other. 12.0.0 DANGER NOTICE PLATES 12.1.0 Danger Notice plates conforming to IS: 2551 and other statutory requirements shall be affixed on

equipment wherever required. 13.0.0 TOOLS AND APPLIANCES 13.1.0 The vendor shall supply without any extra cost one set of special tools and appliances that may

be required for carrying out the maintenance, special inspection etc. of the equipment offered. 13.2.0 Vendor shall also furnish list of tools and appliances required for different equipment.

13ES900/94



00FT


14.0.0 SERVICES OF MANUFACTURERS’ TECHNICAL EXPERTS 14.1.0 Services of the manufacturer’s technical experts shall be made available to the Purchaser, if

found necessary, during erection, testing, and commissioning and also during the guarantee period.

15.0.0 TRAINING 15.1.0 The vendor shall render all facilities free of cost for imparting training to purchaser’s technical

personnel at manufacturer’s works, if required, for the proper assembly, installation, testing, commissioning, operation and maintenance of the equipment supplied. The travel and living expenses of the personnel deputed for training will be borne by the Purchaser.

16.0.0 PERFORMANCE FIGURES 16.1.0 Duly filled in Technical Particulars of individual equipment / item shall be furnished as per for-

mats attached. Performance figures of the equipment as per Technical particulars furnished along with the offer shall be guaranteed.

17.0.0 TESTS 17.1.0 All the tests specified in Scope of inspection & tests attached separately with the Technical

procurement specification shall be performed. 18.0.0 DOCUMENTS 18.1.0 Drawings and documents shall be furnished as per Vendor Data Requirements (VDR) at-tached

with Technical Procurement Specification. 19.0.0 INSTRUCTIONS TO THE TENDERER 19.1.0 Drawings and documents as per VDR shall be furnished along with the quotation. Offers without

these details will be treated as incomplete and are liable for rejection. 19.2.0 In the absence of clearly spelt - out item wise deviations from purchaser’s specification, it will be

presumed that the equipment offered are in conformity with the specification. 19.3.0 Vendor shall obtain Purchaser’s approval for makes of different electrical items / components

wherever makes are not specified in the respective data sheets. 19.4.0 In case of conflicting requirements, stipulations in the respective Data Sheets shall prevail.

8116-13-DA-90001

TECHNICAL

PROCUREMENT SPECIFICATION

GENERAL REQUIREMENT FOR ELECTRICS – DATA SHEET Page 1 of 1 R0

PROJECT Electrical Distribution system

Revamp-Phase-III

CLIENT BPCL-KRL

P.O. NO.

1 23-5-2008 IK SG SG

0 21-11-‘07 IK SG MZ VENDOR

13FT

900A

/94


1.0 Project Electrical Distribution System Revamp-Phase-III

2.0 Owner BPCL-KR 3.0 Location Ambalamugal

4.0 Service conditions

4.1 Altitude < 1000m above mean sea level

4.2 Humidity Min 64% 4.3 Humidity max. 93% 4.4 Humidity design 100% at 200C

4.5 Ambient temperature 0 C-Min. 19.2 4.6 Ambient temperature 0 C-Max. 40 4.7 Ambient temperature 0 C-Design 40 4.8 Rain fall – Max . Record in an hour

4.9 Rain –fall Max record in 24 Hours *

5.0 Environment Tropical atmosphere+ corrosive gases normally present in refinery atmosphere.

6.0 Wind velocity for structural design *

7.0 Seismic factor for design *

8.0 Soil data * 8.1 Soil resistivity * 8.2 Type of soil (hard / loose) * 9.0 Power system 9.1 Voltage (V) & Variation (± %) 11KV ± 10% 3.3 KV± 10% 415±10% 9.2 Frequency (Hz) & Variation (± %) 50HZ± 5 % 50HZ± 5 % 50 Hz±5%

9.3 No of phases 3 3 3 9.4 No. of wires 3 3 4 9.5 Fault level (MVA) 750MVA 150MVA 35 MVA

9.6 Method of neutral earthing Resistance Resistance Solidly earthed *If required these data to be collected from the purchaser

13ES905/94


BUS TRUNKING Page 1 of 4


00FT


CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 STANDARDS 4.0.0 SERVICE CONDITIONS AND SUPPLY CONDITIONS 5.0.0 CONSTRUCTIONAL REQUIREMENTS OF BUSBARS AND BUSBAR SUPPORTS 6.0.0 BUSBAR JOINTS 7.0.0 ENCLOSURE 8.0.0 TRUNKING ENDS 9.0.0 BENDS 10.0.0 EARTHING 1.0.0 SCOPE 1.1.0 This specification covers the requirements for design, manufacture, testing and supply of over

head busbar trunking system (Bus trunking) for industrial applications, comprising of busbars, metallic enclosure, insulating supports, bimetallic connections, flexible connections, adapter chambers, bus trunking termination flanges etc. to give reliable and continuous operation at the load ratings specified.

2.0.0 REFERENCES 2.1.0 The following documents shall be read in con junction with this specification 2.1.1 Engineering specification of General requirements for Electrics 2.1.2 Data sheet of Bus trunking 2.1.3 Technical particulars of Bus trunking 3.0.0 STANDARDS 3.1.0 Requirements laid down in the latest revision of the following standards and other relevant

standards shall be strictly adhered to:

IS:8623 Part(II) Factory built assemblies of switchgear and control gear for voltage up to and including 1000 V AC & 1200 V DC Particular requirements for Busbar trunking system

IS:8084 Interconnecting busbars for AC voltage above 1 KV up to and including 36 KV IS:11353 Guide for uniform system of marking and identification of conductors and

apparatus terminals. IS:5578 Guide for marking of insulated conductors. IS:1271 Thermal evaluation and classification of electrical insulation IS:10026 Insulating varnishes containing solvents IS:3043 Code of practice for Earthing

4.0.0 SERVICE CONDITIONS AND SUPPLY CONDITIONS

13ES905/94



00FT


4.1.0 The equipment shall be designed to operate satisfactorily under service and supply conditions

specified in the Data sheet of Bus trunking. 5.0.0 CONSTRUCTIONAL REQUIREMENTS OF BUSBARS AND BUSBAR SUPPORTS 5.1.0 Bus bars shall be of uniform cross section, high conductivity, high quality extruded aluminum /

copper ,continuously rated for the rated current and service conditions specified in the data sheet.

5.2.0 The busbars and busbar supports shall withstand the maximum of dynamic, thermal and

magnetic stresses and strains due to the maximum short circuit current corresponding to the fault level indicated in the data sheet, without any deformation, deterioration or damage.

5.3.0 Suitable provisions shall be made for the expansion of the busbars caused by temperature

variation. Due consideration shall be given to proximity and skin effects and reactance while choosing the sizes of the busbars and spacing.

5.4.0 Bus trunking shall be designed in such a way that mechanical forces of the conductors shall not

be transmitted on to the terminals of the equipment connected at either ends. 5.5.0 Appropriate identification markings/labels shall be provided on the busbars and tapings for

distinguishing the various phases and neutral. 5.6.0 Suitable busbar supports shall be mounted on to the enclosure at specific intervals, allowing

sufficient tolerance to prevent strain on to the busbars and supports. 5.7.0 Additional busbar supports for the bus bars shall be provided at all bends. 5.8.0 Busbar supports provided shall be guaranteed to withstand the stresses due to short circuits. 5.9.0 Busbar supports and insulators shall be non hygroscopic type glass reinforced plastic material

with anti tracking features to prevent flashovers. Hylam shall not be used for this purpose. 6.0.0 BUSBAR JOINTS 6.1.0 All joints of busbars shall have effective treatment for maintaining the conductivity of the joints as

per relevant standards. 6.2.0 Bimetallic joints shall be made between copper and aluminum conductors for the prevention of

any electrolytic action. 6.3.0 Sufficient clearances shall be ensured at all joints. Also facilities for inspection of joints, bends,

busbars etc.. shall be provided in the bus trunking by providing removable covers. 7.0.0 ENCLOSURE 7.1.0 Material of enclosure shall be mild steel (MS) sheet.

13ES905/94



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7.2.0 Composition of material of enclosure shall be chosen to avoid any possible hysteresis effect on the bus trunking. Sheathing should not be electrically continuous to prevent heating by eddy currents.

7.3.0 Bus trunking enclosure and its terminations on the equipment shall be designed in such a way

that vibrations of the transformer/ DG set / Alternator shall not be transmitted to them. 7.4.0 The entire bus trunking shall be made dust and vermin proof. Trunking installed outdoors shall be

weather proof. 7.5.0 In the case of weather proof bus trunking, due consideration shall be given to the severe

monsoon and high humidity of the location, while designing the enclosure. Special type of hood (canopy) shall be provided on all exposed portions of the bus trunking for preventing any moisture getting inside.

7.6.0 Special care shall be taken while designing the joints of bus trunking unit to prevent any mois ture

getting inside through joints. 7.7.0 The enclosure shall be coated with two coats of suitable anti corrosive paint over two coats of

primer suitable for anti corrosive paint to give protection against attack of chemical fumes present in the environment.

7.8.0 Power supply to anti condensation heaters (as required in the data sheet) shall be provided

through a marshaling box. 7.9.0 Breather with silica gel shall be provided for each closed section of bus trunking. 8.0.0 TRUNKING ENDS 8.1.0 The bus trunking termination ends shall be suitable for proper and easy connection to the

transformer, alternator or switchgear, as the case may be. 8.2.0 Suitable flexible connections shall be provided for all termination ends of the busbars. These

shall be of bimetallic type wherever necessary. They shall be designed to carry the rated current and withstand short circuit condition.

9.0.0 BENDS 9.1.0 Bends shall be designed to provide not less than 1.829M head room below bus duct for passage. 9.2.0 Provision shall be made for additional supports at bends. 10.0.0 EARTHING 10.1.0 Earthing arrangement shall be in accordance with IS: 732 and IS: 3043. 10.2.0 Duplicate continuous earthing strips of material and size specified in the data sheet shall be

provided on the entire length of the trunking. Strips shall be connected to the body of trunking by means of integral bolts, spring washers and nuts. The hardware used shall not cause any corrosion due to bimetallic action.

13ES905/94



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10.3.0 The size of the strip shall be adequate in accordance with voltage leve l, fault level and the jointing conditions adopted.

10.4.0 A minimum of two terminals shall be provided on the strip for external connections to earth grid. 10.5.0 If the size of strip is indicated in the data sheet each earth strip (duplicate) shall have the size as

specified.

8116-13-DA-90501

DATA SHEET BUS TRUNKING

Page 1 of 2 R0

PROJECT Electrical Distribution System

Revamp Phase III

CLIENT BPCL-KR

P.O. NO.

0 1-4-2009 IK SG SG

REV. DATE PRPD. CHKD. APPRD. VENDOR

13FT

905A

/94


1.0 Rating particulars

1.1 Voltage 433V

1.2 Frequency 50HZ

1.3 No.of Phase 3

1.4 No. of wires 4

1.5 System fault level 35MVA/50KA

1.6 Normal current rating 2500A (correction factor to be incorporated for heating due to direct radiation)

2.0 Service

To connect the secondary terminals of 2Nos 11kV/433V, 1.6MVA Power transformers to the three phase and neutral Incoming terminals of the 415V switch board(PMCC).

3.0 Installations

3.1 Indoor/outdoor Indoor

3.2 Electrically exposed/non exposed Non exposed

4.0 Construction

4.1 Type of enclosure Weather proof, folded sheet steel enclosure

4.2 Degree of protection IP 55 as per IS 2147

4.3 Thickness of sheet steel 2mm (minimum)

4.4 Painting(deviations, if any,on those specified in 13ES 900)

Epoxy painting

5.0 Bus bars

5.1 Material E91E Aluminium

5.2 Type of insulation Air insulated

5.3 Maximum allowable current density 0.78 A / mm

5.4 Type of phase segregation Non segregated

6.0 Hardware High tensile steel material

7.0 Gaskets for joints and covers Neoprene

8.0 The scope of supply shall include but not limited to the following

8.1 Three phase and neutral busbars Required

8.2 Bus bar supports and insulators Required (SMC / DMC)

8116-13-DA-90501


Page 2 of 2 R0

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8.3 Sheet steel enclosure Required

8.4 Duplicate earth bus Required

8.5 Terminating flanges with adapter chambers at both ends, with necessary bolts and nuts

Required ( see note below)

8.6 Flexible joints at both transformer and switch gear ends (bimetallic wherever required)

Required

8.7

Flexible joints in the horizontal run of busbars for lengths greater than 5 meters( with maximum spacing of 5 meters)

Required

8.8 Horizontal to horizontal bends As required

8.9 Horizontal to vertical bends As required

8.10 Phase transposition if any required to match the phase sequence at both ends

Required (this shall be made within the enclosure itself if possible without additional chamber)

8.11 Bus trunking supports Required, Adequate supporting arrangement for bus trunking shall be provided

8.12

Wall frame assembly with seal off bushing/FRP sealing plate at wall crossing & switch gear end

As required

8.13 Anti condensation heaters Required rated for 240V AC

8.14 Rubber bellow assembly -

Note:- Bus trunking/ Bus duct shall be suitable for terminating to 2Nos. 1.6MVA transformers and PMCC (with top entry) Refer GA drawing of substation for details.The dimensions of PMCC indicated is approximate only Actual dimensions of PMCC shall be furnished at the time of order and suitable adaptor box with terminal flange shall be provided. Also according to bus bar arrangement of switchboard and phase sequence at transformer end, phase transposition if any required in bus trunking adaptor chamber shall be provided .Bus trunking shall be supplied as per actual installation requirement at site.

8116-13-DA-90502


Page 1 of 2 R0


Revamp Phase III

CLIENT BPCL-KR

P.O. NO.

0 1-4-2009 IK SG SG


13FT

905A

/94

1.0 Rating particulars

1.1 Voltage 433V

1.2 Frequency 50HZ

1.3 No.of Phase 3

1.4 No. of wires 4

1.5 System fault level 35MVA/50KA

1.6 Normal current rating 4000A

2.0 Service

To connect the secondary terminals of 2Nos 6.6kV/433V,2.5MVA Power transformers to the three phase and neutral Incoming terminals of the 415V switch board(PMCC).

3.0 Installations

3.1 Indoor/outdoor Indoor

3.2 Electrically exposed/non exposed Non exposed

4.0 Construction

4.1 Type of enclosure Weather proof, folded sheet steel enclosure

4.2 Degree of protection IP 55 as per IS 2147

4.3 Thickness of sheet steel 2mm (minimum)

4.4 Painting(deviations, if any,on those specified in 13ES 900)

Epoxy painting

5.0 Bus bars

5.1 Material E91E Aluminium

5.2 Type of insulation Air insulated

5.3 Maximum allowable current density 0.78 A / mm

5.4 Type of phase segregation Non segregated

6.0 Hardware High tensile steel material

7.0 Gaskets for joints and covers Neoprene

8.0 The scope of supply shall include but not limited to the following

8.1 Three phase and neutral busbars Required

8.2 Bus bar supports and insulators Required (SMC / DMC)

8116-13-DA-90502


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8.3 Sheet steel enclosure Required

8.4 Duplicate earth bus Required

8.5 Terminating flanges with adapter chambers at both ends, with necessary bolts and nuts

Required ( see note below)

8.6 Flexible joints at both transformer and switch gear ends (bimetallic wherever required)

Required

8.7

Flexible joints in the horizontal run of busbars for lengths greater than 5 meters( with maximum spacing of 5 meters)

Required

8.8 Horizontal to horizontal bends As required

8.9 Horizontal to vertical bends As required

8.10 Phase transposition if any required to match the phase sequence at both ends

Required (this shall be made within the enclosure itself if possible without additional chamber)

8.11 Bus trunking supports Required, Adequate supporting arrangement for bus trunking shall be provided

8.12

Wall frame assembly with seal off bushing/FRP sealing plate at wall crossing & switch gear end

As required

8.13 Anti condensation heaters Required rated for 240V AC

8.14 Rubber bellow assembly -

Note:- Bus trunking/ Bus duct shall be suitable for terminating to 2Nos. 2.5MVA transformers and PMCC (with bottom entry) Refer GA drawing of substation for details.The dimensions of PMCC indicated is approximate only Actual dimensions of PMCC shall be furnished at the time of order and suitable adaptor box with terminal flange shall be provided. Also according to bus bar arrangement of switchboard and phase sequence at transformer end, phase transposition if any required in bus trunking adaptor chamber shall be provided .Bus trunking shall be supplied as per actual installation requirement at site.

8116-13-TP-90501

TECHNICAL PARTICULARS

BUS TRUNKING Page 1 of 2 R


Revamp Phase III

CLIENT BPCL-KR

P.O. NO.


13FT

905B

/94


1.0 Manufacturer

1.1 Maker’s Name

1.2 Works at which Bus -trunking is fabricated

2.0 Type of busbars

2.1 Material

2.2 Size

2.3 Type of principal insulation

2.4 Type of busbar supports

2.5 Open or enclosed type

2.6 Type of phase segregation

3.0 Rating of busbars

3.1 No. of Buses

3.2 Rated Voltage

3.3 Max. permissible operating voltage

3.4 Normal current of busbars and connections

3.5 Frequency

3.6 Short time current – 1 sec.


3.8 Max. temperature rise over ambient

4.0 Earth bar (duplicate entire length)

4.1 Material

4.2 Size of each earth bar

5.0 Bus enclosure

5.1 Size of bus enclosure

5.2 Thickness of sheet steel enclosure

6.0 Painting

6.1 Bus conductor

6.2 Interior of bus enclosure

6.3 Exterior of bus enclosure

7.0 Anti-condensation heater details

7.1 Voltage

7.2 Wattage

8116-13-TP-90501



13FT

905/

94


7.3 No. of elements

7.4 Thermostat details

8.0 Flexible connection details

8.1 Material

8.2 Size

9.0 Silica gel breather details

10.0 Standards applicable

11.0 Details of wall frame assembly

8116-13-TP-90501




Revamp Phase III

CLIENT BPCL-KR

P.O. NO.


13FT

905B

/94


1.0 Manufacturer

1.1 Maker’s Name


2.0 Type of busbars

2.1 Material

2.2 Size






3.1 No. of Buses

3.2 Rated Voltage



3.5 Frequency





4.1 Material


5.0 Bus enclosure



6.0 Painting

6.1 Bus conductor




7.1 Voltage

7.2 Wattage

8116-13-TP-90501



13FT

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94


7.3 No. of elements



8.1 Material

8.2 Size




8116-13-TP-90502




Revamp Phase III

CLIENT BPCL-KR

P.O. NO.


13FT

905B

/94


1.0 Manufacturer

1.1 Maker’s Name


2.0 Type of busbars

2.1 Material

2.2 Size






3.1 No. of Buses

3.2 Rated Voltage



3.5 Frequency





4.1 Material


5.0 Bus enclosure



6.0 Painting

6.1 Bus conductor




7.1 Voltage

7.2 Wattage

8116-13-TP-90502



13FT

905/

94


7.3 No. of elements



8.1 Material

8.2 Size




13ES911 / 94 ENGINEERING SPECIFICATION

PUSH BUTTON STATIONS

PAGE 1 of 2

PRPD. BY CHKD. BY APPRD. BY ISSUED ON JUNE ‘94


00FT

002

CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 STANDARDS 4.0.0 GENERAL DESCRIPTION 5.0.0 CONSTRUCTION 6.0.0 WEATHER PROOFING 7.0.0 PUSH BUTTONS 8.0.0 INDICATING LAMPS 9.0.0 AMMETERS 10.0.0 NAME PLATE

1.0.0 SCOPE 1.1.0 This specification covers the requirements for design, manufacture, testing and supply of push button

stations. 2.0.0 REFERENCES

2.1.0 The following documents shall be read in conjunction with this specification. 2.1.1 Engineering specification of General requirements for electrics - 13ES900 2.1.2 Data sheet of Push button stations 2.1.3 Technical particulars of Push button stations 3.0.0 STANDARDS 3.1.0 All push button stations shall comply, wherever applicable, with the latest issues of the following

standards and other relevant standards. IS:2419 Indicating instruments IS:1248 Direct acting electrical instruments IS:2148 Flame-proof enclosures for electrical apparatus IS:1901 Indicating Lamps IS:6875 Push buttons and related control switches IS:7118 Direction of movement of control devices IS:2147 Degree of protection provided for enclosure for low voltage switchgear and control gear

4.0.0 GENERAL DESCRIPTION 4.1.0 Push button stations shall be designed in such a way that the same unit is suitable for mounting

screws with cadmium / nickel plating shall be supplied with each unit. 4.2.0 Push button stations for hazardous area shall be of a design for which approval has been obtained

from the Central Mining and Research Station, Dhanbad, for use in the division of area specified. The details of such approval shall be given on the name plate. The approval / certification shall be currently valid.

4.3.0 All materials shall be selected and finished to withstand / resist the conditions specified ii Data sheet of General requirements for electrics.

5.0.0 CONSTRUCTION 5.1.0 Material of construction of enclosure shall be as specified in the data sheet such as cast iron / cast

aluminum alloy / higher impact strength glass polyester material. If aluminum is used it shall be copper free. The glass polyester if used shall not get affected due to ultra violet rays over its life span.

5.2.0 The enclosure shall be as specified in the data sheet, like IP55 / IP55 weather proof(IP55WP) / flame proof (FP) / flame proof weather proof(FPWP) .

5.3.0 Compression type cable glands suitable for the cable sizes given in the data sheet shall be provided. 5.4.0 Cable glands provided for flame proof push button stations shall be flame proof double compression

type, approved by C.M.R.S., Dhanbad. 5.5.0 All necessary terminals shall be wired up to a terminal block for easy connection of external cables.

The terminals shall be suitable for connection of 2.5 sq. mm copper conductor unless otherwise specified in the data sheet.

5.6.0 The cable entry shall be from the bottom unless otherwise specified in the data sheet. 5.7.0 The pushbutton station shall have four legs for mounting. The lugs shall be offset, so that the rear

surface of the unit stays at least 5mm away from the surface. On lugs two holes shall be circular and two oblong, to facilitate correct positioning of the unit.

13ES911 / 94 ENGINEERING SPECIFICATION PUSH BUTTON STATIONS

PAGE 1 of 2

FACT ENGINEERING AND DESIGN ORGANISATION 00

FT00

2

5.8.0 20% of the terminals with a minimum number of two shall be provided as spare. 5.9.0 All components shall be base mounted unless otherwise specified in the data sheet. 5.10.0 All hardware such as nuts, bolts, washers etc. shall be nickel / cadmium plated. 5.11.0 Two Nos. external earth terminals shall be provided on the body of the push button station. 5.12.0 The push button station shall be wired as per requirement specified in the data sheet / typical

drawings attached therewith. 5.13.0 The internal wiring shall be carried out using PVC insulated multi strand copper wires of 1.5 mm2

unless otherwise specified in the data sheet. 5.14.0 Warning inscriptions “Isolate elsewhere before opening” shall be prominently marked on the top of

the push button station. 6.0.0 WEATHER PROOFING 6.1.0 Push button stations specified with weatherproof enclosures shall be suitable for outdoor operation

subject to direct sun and rain without further protection (like canopy, hood etc.) from the weather. 7.0.0 PUSH BUTTONS 7.1.0 Number of push buttons like ‘ON’, ‘OFF, ‘REVERSE’ etc. required are specified in the data sheet. 7.2.0 Number of N/O contacts and N/C contacts to be actuated by each push button are indicated in the

data sheet. Push buttons shall be momentary actuated type unless otherwise indicated in data sheet.

7.3.0 Push buttons shall have padlocking facility for the ‘OFF’ position (lockable in the pressed ‘OFF’ position). The locking links shall be of simple but robust and rigid construction. It shall not be possible to lock in the normal position of ‘OFF’ button.

7.4.0 Push button unit shall be rated for 10 A, 500 V unless otherwise specified in the data sheet. 7.5.0 Auto - manual / local- remote selector switches shall be knob type having stay put type contacts of

same rating as that of push buttons and shall have distinct off position unless otherwise specified in the data sheet.

8.0.0 INDICATING LAMPS 8.1.0 Indicating lamps shall be provided if specified in the data sheet. 8.2.0 Indicating lamps shall be of filament type with series resistor and rated for 7 Watts maximum and

suitable for the voltage rating specified in the data sheet. 8.3.0 Indicating lamps for “SPACE HEATER ON INDICATION” shall be 240V, single phase AC unless

otherwise specified in the data sheet. 8.4.0 Appropriate coloured lenses shall be used. The material of lenses shall be such that it neither gets

distorted nor changes colour due to heat from the bulb. 8.5.0 Lamps must have the clarity of colour. Lamps shall be so designed to prevent glare from the bulb

and shall permit visibility from all directions. 9.0.0 AMMETERS 9.1.0 The ammeters in the push button stations, wherever specified, shall be moving iron type with Class-

1.5 accuracy conforming to IS: 1248, suitable for 1 ampere secondary current of C.T. The burden shall not exceed 3 VA. The

normal range shall be suitable for full load current of motors as indicated in the data sheet. The exact ranges/scales will be furnished along with the order. The ammeter shall have compressed end scale (suppressed overload range) for at least 6-7 times the values of normal range. Cushioned stoppers shall be provided at the end of scale to stop the pointer during starting kicks. Full load shall be indicated on the scale with a red mark.

9.2.0 The size of the ammeter shall be 72 x 72 mm2 unless otherwise specified in the data sheet. 10.0.0 NAME PLATE 10.1.0 Name plates in white Perspex acrylic sheet engraved in black / stainless steel plate with 5 mm

letters as specified in the data sheet, shall be provided, indicating the service. 10.2.0 The function of each push button /lamp /switch etc. shall be clearly marked below the respective

components in anodized aluminum plate having letters of a minimum 3 mm height unless otherwise specified in the data sheet.

10.3.0 Name plates shall be fastened by screws only.

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CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 STANDARDS AND REGULATIONS 4.0.0 STANDARD REQUIREMENTS 5.0.0 TESTING OF CABLES

1.0.0 SCOPE 1.1.0 This specification covers the standard requirements for erection, testing and commissioning of

cabling installation as per the drawings, specification, data sheets and other details enclosed. 1.2.0 Supply of required cables shall also be included under the scope, only if specifically indicated in

the data sheet for cabling. 1.3.0 The term cable shall mean power / control / lighting cable for this specification. 2.0.0 REFERENCES 2.1.0 The following documents shall be read in conjunction with this specification. 2.1.1 Engineering specification of General requirements for electrics 2.1.2 Data sheet of Cabling installation. 3.0.0 STANDARDS AND REGULATIONS 3.1.0 Cabling installation shall be carried out in accordance with the latest editions of relevant Indian

Standards and the installation shall fully comply with the requirements of the Indian Electricity Rules & Acts and other Statutory Regulations that are in force at the place of installation.

4.0.0 STANDARD REQUIREMENTS 4.1.0 HANDLING & LAYING OF CABLES 4.1.1 When unloading cable drums, they shall be carefully lifted and placed on the ground. The drums

should be carefully rolled down a suitably arranged ramp or rails in the direction of arrow marked on the drum. Under no circumstances should a drum be dropped to the ground as the shock may cause heavy damages to the inner layers of cable. On transporting over a long distance from stores to work spots, the drums should be placed on cable drum wheels strong enough to carry the weight of the drums which are pulled by means of ropes, or alternatively they may be placed on a trailer or a vehicle with a low loading platform for transport to the destination.

4.1.2 For removing the cable from the drums, the drum should be properly mounted on jacks on a

cable wheel, making sure that the spindle is strong enough to carry the weight without bending and that it is lying horizontally in the bearings so as to prevent the drum creeping to the one side or the other while it is rotating.

13ES915/94



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4.1.3 Cable rollers shall be used for laying of cables and cables shall be properly handled while laying

to avoid any damages. 4.1.4 Cables shall be cut to required lengths only after assessment of correct lengths required

by actual measurement at site. The contractor shall ensure that wastage of cables is minimised by resorting to most economical cable cutting schedules to be prepared by the contractor.

4.1.5 The cables shall be arranged on trays, racks, arms, risers, walls, structures, etc. and in trenches

as per the Power (cable) layout drawings. 4.2.0 CLAMPING 4.2.1 Power and control cables shall be properly segregated. 4.2.2 MV power cables of 400 sq.mm and above and H.V. cables shall be laid with a clearance of

70mm in between and shall be clamped individually. Other cables can be laid touching and clamped in groups.

4.2.3 Cables shall be clamped at every 1500mm interval on the horizontal trays / racks and at 750mm

interval on the vertical trays/ risers, bends, at take off points, and at 400mm interval for cables laid on walls, columns and other structural works.

4.2.4 Cables leading to cable box of an equipment shall be supported at a distance of 450mm from

cable gland / cable box. 4.2.5 Cables shall be clamped only after the cables are neatly arranged, dressed, tailored and kept in

position. 4.2.6 Types of cable clamps, fixing bolts / nuts / washers and materials of cable clamps shall be as

specified in the data sheet for cabling. 4.3.0 CABLES IN PIPES 4.3.1 Wherever cables are taken through GI pipes, suitable bushes shall be provided at both the ends

to avoid sharp edges of the pipes damaging the cables. 4.3.2 Wherever cables pass through masonry or concrete work, they shall be taken through suitable

PVC / GI pipes. For road crossings suitable GI/ hume pipes shall be provided. 4.3.3 After drawing the cables in the GI / PVC pipes, the ends shall be sealed with cable compound. 4.4.0 CABLE LAYING DIRECT IN GROUND 4.4.1 For cable laying direct in ground, if any specified, suitable trenches shall be excavated in the

ground to the required sizes and at location shown in drawings enclosed / applicable. Cables shall be laid directly in the excavated trench on the sand bed. After laying cables as per cable/ power layout drawings, the excavated trenches shall be back filled with layers of sand, well burnt bricks and riddled soil respectively as shown in the cross sectional details given in the drawings enclosed.

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4.4.2 A clearance equal to one diameter of the bigger cable shall be maintained between two adjacent power cables buried underground and no such clearance need be provided for control and lighting cables, unless otherwise specified in the data sheet / drawings.

4.4.3 There shall not be any cross over of cables when laid in the ground. 4.4.4 Inspection chambers constructed from brick and masonry complete with suitable RCC slab cover

shall be provided for all power and control cable joints in the through run of the cables. Jointed cable shall be looped in the inspection chamber to provide extra length of cable for purpose of rejointing in future in case original joint fails. Cable identification tags shall be provided inside cable chamber.

4.4.5 Wherever buried cable enters the building the same shall be taken through PVC / GI pipes

embedded at the entry portion. After taking cables through the above pipes, the same shall be sealed by using suitable compound so as to avoid ingress of water.

4.4.6 Wherever formed cable trenches are not envisaged below the equipment like MCCs and

switchgears for the incoming cables, buried cable trench shall be formed below such equipment so as to loop the incoming cables for providing extra length of cable for purpose of re termination in case earlier one fails.

4.4.7 Necessary cable marker plates made out of Cast iron shall be fixed at every 15Metres interval

and at all bends along the route of buried cable trench at central line of the trench. Voltage rating of the cables shall be engraved on the marker plates.

4.5.0 CABLE JOINTING 4.5.1 During the preliminary stage of laying the cable, consideration should be given to proper location

of the joint position so that when the cable is actually laid, the joints if any, are made in the most suitable places. Joints shall not be made at passageways and at road crossings.

4.5.2 In cable trenches or in any other cable route where there are two or more cables laid together,

the joints, if any shall be arranged to be staggered by two or more metres so as to reduce the possibility of one joint failure affecting the other.

4.5.3 Before jointing is commenced the insulation resistance of both section of the cable to be jointed

shall be checked using suitable megger. 4.5.4 In jointing of armoured PVC cables, hot pouring compound shall not be used. Only cold sealing

compound shall be used. 4.5.5 Individual conductors in cables shall always be jointed number to number or colour to colour of

the insulation over the conductors. 4.5.6 All materials required for cable jointing such as jointing kit, compounds, insulation tapes, cable

lugs, glands, fittings etc. and other consumable materials shall be arranged by the contractor wherever necessary.

4.6.0 CABLE TERMINATION

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4.6.1 Cable glands necessary for cable termination on the equipment will be supplied along with

equipment. However, the contractor shall supply suitable glands for all other requirements.

4.6.2 Wherever necessary holes are not drilled on the gland plate of the switch boards or on the cable

boxes of the equipment for fixing of cable gland, suitable holes shall be drilled at convenient locations by the contractor for fixing the cable glands.

4.7.0 GENERAL 4.7.1 Lighting cables shall be installed in compliance also with engineering specification for lighting

installation if enclosed / applicable. 4.7.2 The armour of the PVC A PVC cables shall be effectively earthed at both end te rminations

through separate earthing of cable glands. 4.7.3 As far as possible, joints at intermediate points in the through run of the cable should be avoided. 4.7.4 The power, control and lighting cables shall be provided with identification tags fixed to them at

every 10 m interval. The tags shall be made from full hard aluminum discs not less than 3mm, thick and of size 50mm x 75mm for all cables of size 400mm2. and above and proportionately smaller sizes of tags ( but 3mm thick ) for all other sizes of cables. Tags shall have 4 holes, 2 holes on either side for tying around the cable by using suitable binding wire. The cable Nos. assigned in the cable schedule and circuit numbers for lighting distribution cables shall be punched on these tags.

5.0.0 TESTING OF CABLES 5.1.0 All cables shall be tested before and after jointing/ termination as per relevant Indian Standards.

Jointing/termination shall be redone, if found unsatisfactory without any extra cost to the owner. 5.2.0 All cables shall be megger tested, and H.V. cables shall be pressure tested (HV dielectric test ) in

addition to megger test, before commissioning. 5.3.0 The cable cores should be tested for continuity, absence of cross phasing, insulation resistance

to earth and insulation resistance between conductors. 5.4.0 All tests shall be carried out in presence of owner’s representatives and tabulations of

observations shall be furnished. 5.5.0 The contractor shall make his own arrangement.

8116-13-DA-91501

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1.0 Scope of work See "Scope of work and Special requirements of Project" and "Schedule of items of work"

2.O Whether cables are to be supplied by the contractor?

Yes

3.0 Specification of cables to be supplied by the purchaser

See "Scope of work and Special requirements of Project" and "Schedule of items of work"

4.0 Specification of cables to be supplied by the contractor

See "Schedule of items of work"

5.0 Special requirement if any on clearance between cables while laid on trays / racks, etc. (clause 4.2.2 of 13ES 915)

MV cables of 400sqmm and above and HT cables shall be laid with a clearance of 70 mm in between and shall be clamped individually. Other cables can be laid touching and clamped in groups

6.0 Special requirements if any for cable laid directly buried

See "Schedule of items of work" and typical drawing No.

7.0 Special requirements if any for clamping intervals

At every 1500mm interval in the horizontal trays and 750mm interval on the vertical trays

8.0

Special requirements if any for cable marker plates

100mmx100mm x5mm CI plate w ith inscription thereon. The plate shall be bolted to a 35x35x6mm angle, 400mm (minimum) long and the angle ends shall be flared and embedded in RCC blocks of size not less than 200x200x200mm

9.0 Special requirements if any on inspection chamber for cable joints.

See "Scope of work and Special requirements of Project" and "Schedule of items of work"

10.0 Special requirements if any on cable joints -Do-

11.0 Special requirements if any for cable terminations -Do-

12.0 Special requirements if any on cable glands As per standard

13.0 Special requirements if any on gland earthing As per relevant standard

14.0 Special requirements if any on pipes for cable through masonry, concrete and road -

15.0 Clamping materials, bolts nuts washers Clamps – Aluminium ,10 - 25mm wide, 3mm thick Bolts/ Nots/ Washers - GI

16.0 Special requirements if any on tagging materials

Nylon, Teflon tapes shall be used.

17.0 Special requirements if any testing -

18.0 Other requirement

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18.1

CDU-1 Substation- a)Cables from MRS to CDU-1S/S shall be laid through over head GRP cable trays(to be provided by the contractor)on existing cable stockades and Electrical Road Crossings. Cable tray supports on cable stockades shall be provided by the contractor at a span of 3M. b) Cables inside substation shall be laid though existing built in RCC cable trenches

18.2

ACTP Substation ,ARU Substation ,PRU substation & PIBU substation a) Cables inside substation building shall be laid through overhead GRP trays .Cable tray supports as required shall be provided by the contractor. b)Cables in transformer rooms shall be laid through existing built in RCC cable trenches c) Cable inspection chambers as required shall be provided for cable joints outside substation building of ARU and ACTP substation d) Outgoing cables from PIBU PMCC located in PRU substation to PIBU area shall be laid through overhead GRP Cable trays on existing cable racks/ERC.

18.3

LPG Bottling plant MCC room a)Incoming cables from PRU substation shall be laid through overhead GRP trays up to PIBU substation area. Then cables shall be buried under ground / through existing built in RCC cable trenches /over head cable trays (on road crossing) b) Cables inside MCC room shall be laid through existing RCC cable trenches.

13ES914/94


FABRICATION AND INSTALLATION OF CABLE TRAYS AND OTHER

STRUCTURALS FOR ELECTRICS Page 1 of 2


00FT

006 FACT ENGINEERING AND DESIGN ORGANISATIONJ

CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 STANDARDS AND REGULATIONS 4.0.0 STANDARD REQUIREMENTS 5.0.0 GENERAL

1.0.0 SCOPE 1.1.0 This specification covers the standard requirements for fabrication and installation of cable trays/

racks /risers, frames, supports etc. as per drawings / data sheet enclosed for supporting the electrical items like cables, push button stations, distribution boards, switch boards, lighting fixtures, etc.

1.2.0 Supply of required steel sections for fabrication of the above shall also be included in the scope,

only if specifically indicated in the data sheet / price data sheet. 1.3.0 The scope shall also include painting of all mild steel structurals installed as per this specification. 2.0.0 REFERENCES 2.1.0 The following documents shall be read in conjunction with this specification. 2.1.1 Engineering specification of General requirements for electrics 2.1.2 Data sheet of Fabrication and installation of cable trays and other structurals for electrics 3.0.0 STANDARDS AND REGULATIONS 3.1.0 Fabrication, installation and painting of cable trays/racks / risers, supports, frames, etc. shall be

as per standard codes of practice and shall fully comply with the requirements of the Indian Electricity Rules & Acts and also to the Regulations / Standards that are in force at the place of installation.

3.2.0 The steel sections supplied if any, shall conform to relevant Indian standards. 4.0.0 STANDARD REQUIREMENTS 4.1.0 CABLE TRAYS 4.1.1 Cable trays shall be ladder type, fabricated using mild steel sections as per typical drawings

applicable, unless otherwise specified in the data sheet. 4.1. 2 The cable trays are to be connected at joints & bends and fixed to the tray supports by welding/

bolting as specified in the data sheet / drawings. 4.2.0 CABLE TRAY SUPPORTS / RISERS/ CABLE RACKS

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4.2.1 The cable trays shall be supported at proper intervals by tray supports / risers as per typical drawings applicable. The cable tray supports / risers with necessary cross arms shall be fabricated using MS sections as per the drawings applicable.

4.2.2 Wherever cable racks (direct cable supports without cable trays) are envisaged the same shall be

fabricated using suitable MS sections as indicted in the drawings / data sheet. These cable racks shall be made continuous by running a suitable MS section welded to all the racks.

4.3.0 PEDESTALS / FRAMES / SUPPORTS 4.3.1 Pedestals, frames, supports, etc. required for mounting of push button stations, panels, switch

boards, fire buckets, distribution boards, light fixtures etc. shall be fabricated, if required, using suitable mild steel sections and fixed at relevant places indicated in the drawings.

4.4.0 PAINTING 4.4.1 All fabricated mild steel sections shall be treated properly for removal of rust, dirt, dust, grease

etc. before application of primer. After completion of surface cleaning, all MS surfaces shall be applied with a coat of primer suitable for anti corrosive paint specified in the data sheet. Two coats of anticorrosive paint shall be applied over the primer coat. The required quantity of primer and paint shall be supplied by the contractor.

4.4.2 The two coats of paint shall preferably be of two different shades. 5.0.0 GENERAL 5.1.0 The cable trays/racks / supports/ risers have to be fabricated considering the sizes of cable

trenches, number and size of cables proposed in the route, etc, wherever detailed drawings are not furnished.

5.2.0 The owner will provide necessary embedded M.S. plate inserts for welding cable racks /

supports, etc. at fixed intervals on the walls of the cable trenches, below the roofs, on the walls, columns, beams, etc. wherever cable route has been finalised by him or if the contractor informs such requirements in advance/before commencement of civil works, to the owner. However, wherever M.S. plate inserts are not available, the contractor shall provide the same for fixing of cable racks / supports, etc. with necessary chipping and replastering the surface concerned.

5.3.0 Where more than one layer of cable trays/ racks are used the spacing between them shall be 150

mm or more depending on the cable sizes. 5.4.0 Necessary holes (with threads wherever necessary) on the steel sections required for fixing of

bolts, nuts etc. for cable clamping and mounting of equipment shall be provided before welding and fixing the same.

5.5.0 The welding shall be carried out as per standard codes of practice. All joints shall be full welded. 5.6.0 The contractor shall supply all the necessary consumables including welding rods, gas, etc. and

make his own arrangement for welding equipment.

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1.0 Whether supply of steel sections included in the scope of the contractor?

Yes

2.0 Cable Tray 2.1 Scope Supply Fabrication Installation 2.2 Type GRP Ladder Type 2.3 Material Antistatic & ultraviolet resistant FRP Glass content in cable trays >55% Manufacturing process Pultrusion using automated pultrusion machines Resin to be used Ultra violet resistant polyester resin Side runner for the cable trays Pultruded FRP Channel of minimum100mm height with minimum

4m thickness Support span 3 meters

Rungs and spacing of rungs

Pultruded section free of any sharp projections to avoid damage to cable and joined to the side runner channel and rigid mechanical locking and suitable to withstand specified loading rung spacing shall be 300mm and shall be provided with slots for clamping the cables

Loading on the cable trays(in addition to point

load of 80Kg to be put at midspan)

750 wide - 120Kg/m 600 wide - 90Kg/m 450 wide - 75Kg/m 150 wide- 30Kg/m

Standard length of cable tray 3000mm ±4mm Oxygen index test Oxygen index should be minimum 30 as per ASTM-D-2863

Hardware for fixing cable tray to support structure /two successive lengths of cable trays(splicer/coupler plates) Shall be same as that of tray material

Permissible deflection under test(for cantilever loading at mid point) shall not exceed L/200mms of 10mm whichever is less

Mechanical properties of FRP Pultruded sections

Ultimate tensile strength 4000-8000Kg/cm² Tensile modulus 2.5-4.8 x 100000 Kg/ cm² Flexural strength 2500-10000 Kg/ cm² Flexural modulus 3-5 x 100000Kg/ cm² Izod impact 130Kg/cm/cm of notch Compressive strength 2500-5000Kg/ cm²

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Compressive modulus 2.5-4.5Kg / cm²

Bar col thickness 50-65

Electrical properties of FRP pultruded sections

a) Dielectric strength Axial 30-45 Kv/25mm

b)Dielectric strength Radial 10-15 Kv/mm

c) Arc resistance >120 seconds

Water absorption </=0.1 – 0.25%

13ES916/94


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CONTENTS

1.0.0 SCOPE 2.0.0 STANDARDS AND REGULATIONS 3.0.0 REFERENCES 4.0.0 STANDARD REQUIREMENTS 5.0.0 EARTH PITS 6.0.0 JOINTS / TERMINATIONS 7.0.0 TESTING OF EARTH CONDUCTORS/ ELECTRODES.

1.0.0 SCOPE 1.1.0 This specification covers the standard requirements for supply of earthing materials and

accessories and erection, testing and commissioning of Earthing system, as per the drawings / documents / data sheet for earthing.

1.2.0 If design of earthing system is also included in the scope of vendor, the same shall be as per

details in the Data sheet of Earthing and relevant design calculations shall be furnished by vendor for purchaser’s approval.

2.0.0 REFERENCES 2.1.0 The following documents shall be read in conjunction with this specification. 2.1.1 Engineering specification of General requirements for electrics 2.1.2 Data sheet of Earthing 2.1.3 Technical particulars of Earthing 3.0.0 STANDARDS AND REGULATIONS. 3.1.0 Earthing shall be carried out in accordance with the latest edition of IS:3043, IS:7689, IS:2309,

IS:732 and shall fully comply with the requirements of the Indian Electricity Rules & Acts, Petroleum rules (where applicable), and also to the Regulations / Standards that are in force at the place of installation.

4.0.0 STANDARD REQUIREMENTS 4.1.0 Duplicate earthing ( two separate and distinct connection with the earth ) shall be employed for all

equipment. All earthing shall be done on the body of the equipment and not on the detachable part.

4.2.0 Earthing cables / strips shall be taken along with the power cables on the cable trays / racks /

risers. 4.3.0 Earthing cables shall be clamped at every 1500mm. interval on the horizontal trays / racks,

750mm interval on vertical trays / risers, 400mm interval on walls / columns / on structural using spacers, and at bends / take off points. Bare earthing strips shall be clamped at 3000mm interval on horizontal trays / racks, 1500mm interval on vertical trays / risers, 800mm interval on walls / columns, and at bends / take off points.

13ES916/94



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4.4.0 Metallic cable trays / risers shall be earthed in duplicate. Continuity of earthing throughout the

tray shall be ensured. GI strips, if used for cable tray earthing, shall not be welded to trays, to prevent corrosion.

4.5.0 Wherever earth conductors are taken out from the cable trenches, walls / through floor, etc. they

shall be taken through non metallic or GI pipes. In the case of bare earth conductors, non metallic pipes shall be used.

4.6.0 Wherever earth conductor crosses the road, it shall be taken through GI pipes / non metallic

pipes / formed cable trenches. In the case of bare earth conductors metallic pipes shall not be used.

4.7.0 At all terminations of earth conductors on equipment, sufficient length shall be left for easy

movement of the equipment from its position for alignment purposes. 4.8.0 Wherever not detailed, the route of the conductor and location of the earth pit shall be arranged,

so as to avoid obstructions, crossing, etc. according to convenience at site and shall be got approved by the owner’s representative in charge of the work.

4.9.0 Wherever required, earthing cables / strips shall be buried along with power cables. 4.10.0 Earthing cables / bare earth strips used for interconnection of earth pits, run as ring main shall be

buried in ground at a depth of 500 mm. 4.11.0 Wherever looping earth connections are envisaged between motor and local push button

stations, the same shall be done using common lug at motor end as shown in IS:3043. 5.0.0 EARTH PITS 5.1.0 The arrangement of earth pit shall be as shown in the IS:3043 unless otherwise specified in the

data sheet. Necessary provisions for terminating main earth conductors on to the earth electrodes shall be ensured.

5.2.0 All accessories required for the earth pits such as electrodes, clamps, clips, bolts, nuts, washers,

GI pipes, funnel, valve and also the masonry works of the pits including supply of necessary materials, cement and excavation and refilling of earth for providing earth pits shall come under the scope of the contractor.

5.3.0 Water supply for watering of earth pits will be given by purchaser at one point. Common valve for

isolating and 1" distribution pipe to earth pits shall be provided by the vendor. Individual taps shall be provided for each pit , if specified in the data sheet.

6.0.0 JOINTS / TERMINATIONS 6.1.0 The joints of bare earth strip shall be bolted/ riveted / brazed / welded as stipulated in IS:3043. All

such joints shall be given necessary coatings of suitable compound to prevent corrosion. 6.2.0 In the case of PVC insulated earth conductors proper joints shall be made and the entire joint

shall be fully sealed by suitable compound so that no metallic part is exposed.

13ES916/94



00FT


6.3.0 Crimping type of lugs shall be used for termination of earth conductors. However in the case of bigger size of earth conductors where crimping type of terminations are not feasible, soldering type of lugs may be used.

6.4.0 The contractor shall make his own arrangement for the necessary equipment, drilling / welding

machines and all other tools and tackles which are necessary for completing the installation. 7.0.0 TESTING OF EARTH CONDUCTORS / ELECTRODES. 7.1.0 All earth conductors shall be tested before and after jointing / termination as per relevant Indian

Standards. Jointing / termination shall be redone, if found unsatisfactory without any extra cost to the owner.

7.2.0 Earth pits shall be checked & tested for proper connections / terminations. 7.3.0 Each Earth electrode shall be tested as per relevant Standards and results tabulated. 7.4.0 Effective resistance of the earthing system shall be tested and tabulated. 7.5.0 All tests shall be carried out in the presence of owner’s representative and tabulati ons furnished. 7.6.0 The contractor shall make his own arrangement for the necessary testing meters and equipment.

8116-13-DA-91601

DATA SHEET EARTHING

Page 1 of 1 R0

PROJECT ELECTRICAL DISTRIBUTION

SYSTEM REVAMP-PHASE-III

CLIENT BPCL-KR

P.O. NO.

0 1-4-2009 IK SG SG


13FT

916A

/94


1.0 Scope of work Designing of earthing system

Supply Installation

2.0 Earth electrode material Cast iron plate GI pipe

3.0 Arrangement of earth pit As per IS: 3043 As per drg. No 8116-13-GE-00253 & 8116-13-GE-00254

4.0 Individual tap for watering of earth pit Required for plate electrodes

Not required

5.0 Earth conductors – type / materials

5.1 Interconnection of earth pit As per Earthing Layout drawing/ Schedule of Items of Work

5.2 Main earth bus -do-

5.3 H.V. equipment -do-

5.4 M.V. Switch gear with circuit breaker incomers -do-

5.5 M.V. Switch gear with HRC fuse incomers -

5.6 Static earthing -do-

5.7 Lightning protection -do-

6.0 Size of earth conductors & no. of earth pits See Schedule of Items of Work attached

7.0 Additional details (specify) if design of earthing system is included in vender’s scope – Not applicable

7.1 Soil resistivity ………………………………. Ω - metre (to be measured by vendor at site)

7.2 Max. earth fault current for designing earth pit, earth grid, main earth bus associated

Symmetrical short circuit current……………… kA

7.3 Max. earth fault current for………kV Symmetrical short circuit current……………… kA

7.4 Max. earth fault current for…….KV Symmetrical short circuit current……………… kA

7.5 Duration for earth fault for which earthing system to be designed

……………….. seconds

7.6 Combined resistance of earthing system 1 Ω (max)

7.7 Combined resistance of earthing system for lightning protection

As per IS

7.8 Method of neutral earthing Solid

7.9 Electrical Inspectorate / Regulations to be followed

Yes

8116-13-DA-91601

DATA SHEET EARTHING

Page 1 of 1 R0


SYSTEM REVAMP-PHASE-III

CLIENT BPCL-KR

P.O. NO.

0 1-4-2009 IK SG SG


13FT

916A

/94


1.0 Scope of work Designing of earthing system

Supply Installation

2.0 Earth electrode material Cast iron plate GI pipe

3.0 Arrangement of earth pit As per IS: 3043 As per drg. No 8116-13-GE-00253 & 8116-13-GE-00254

4.0 Individual tap for watering of earth pit Required for plate electrodes

Not required

5.0 Earth conductors – type / materials

5.1 Interconnection of earth pit As per Earthing Layout drawing/ Schedule of Items of Work

5.2 Main earth bus -do-

5.3 H.V. equipment -do-

5.4 M.V. Switch gear with circuit breaker incomers -do-

5.5 M.V. Switch gear with HRC fuse incomers -

5.6 Static earthing -do-

5.7 Lightning protection -do-

6.0 Size of earth conductors & no. of earth pits See Schedule of Items of Work attached

7.0 Additional details (specify) if design of earthing system is included in vender’s scope – Not applicable

7.1 Soil resistivity ………………………………. Ω - metre (to be measured by vendor at site)

7.2 Max. earth fault current for designing earth pit, earth grid, main earth bus associated

Symmetrical short circuit current……………… kA

7.3 Max. earth fault current for………kV Symmetrical short circuit current……………… kA

7.4 Max. earth fault current for…….KV Symmetrical short circuit current……………… kA

7.5 Duration for earth fault for which earthing system to be designed

……………….. seconds

7.6 Combined resistance of earthing system 1 Ω (max)

7.7 Combined resistance of earthing system for lightning protection

As per IS

7.8 Method of neutral earthing Solid

7.9 Electrical Inspectorate / Regulations to be followed

Yes

13ES927/94


LIGHTING INSTALLATION Page 1 of 5


00FT


CONTENTS

1.0.0 SCOPE 2.0.0 REFERENCES 3.0.0 STANDARDS & REGULATIONS 4.0.0 GENERAL REQUIREMENTS 5.0.0 WIRING 6.0.0 EARTHING 7.0.0 TESTING 1.0.0 SCOPE 1.1.0 This specification covers the general requirements for erection, testing and commissioning of

lighting system as per the Schedule of items of work/ drawings/ documents/ data sheets and general conditions of contract, including supply of required materials/ accessories.

2.0.0 REFERENCES 2.1.0 The following documents shall be read in con junction with this specification. 2.1.1 Engineering specification of General requirements for electrics - 13ES900. 2.1.2 Data sheet of Lighting Installation 2.1.3 Technical particulars of Lighting Installation 3.0.0 STANDARDS 3.1.0 Lighting installation shall fully comply with the requirements of the Indian Elecrtricity Rules,

Regulations, Acts and other statutory regulations that are in force in the place of installation and also carried out in accordance with the latest editions of relevant Indian standards, particularly the following.

IS:732 Code of practice for electrical wiring installations IS:6665 Code of practice for industrial lighting IS:3043 Code of practice for earthing IS:1554(Part I) PVC insulated (Heavy duty) electric cable. IS:694 PVC insulated cables IS:1293 Plugs & socket outlets IS:3854 Switches for domestic and similar purposes IS:371 Ceiling roses IS:2412 Link clips for electrical wiring IS:2667 Fittings for rigid steel conduits for electrical wiring IS:3837 Accessories for rigid steel conduits for electrical wiring IS:3480 Flexible steel conduits for electrical wiring IS:3419 Fittings for rigid non metallic conduits IS:6946 Pliable conduits and flexible conduits (non metallic conduits) for electrical

installations IS:9537(Pt II &III)Conduits for electrical installations IS:1332 Precast reinforced concrete street lighting poles IS:2193 Precast prestressed concrete street lighting poles

13ES927/94



00FT


IS:2713 Tubular steel poles IS:2551 Danger notice plates

4.0.0 GENERAL REQUIREMENTS 4.1.0 Scope of work shall include installation of lighting fixtures, fans, plug socket outlets, distribution

boards (DB), switchboards, etc. with their accessories and supply of all associated accessories and materials required to make the installation complete in all respects even in cases when such items are specifically not mentioned. Cost of all such miscellaneous items shall be included in the price of installation quoted, unless specifically excluded from the scope.

4.2.0 All items shall be of makes specified in the data sheet. Wherever makes are not specified, the

items offered shall be of reputed make and got approved by purchaser/ engineer in charge at site.

4.3.0 Wherever cables/ wires are to be passed through masonry works, road crossings, cement floors

etc. they shall be protected by taking through GI pipes/ conduits (metallic/ PVC). After wiring up, the walls, floorings etc. shall be restored to the original condition.

4.4.0 All exposed metal parts are to be coated with primer and paint as specified in the data sheet. 4.5.0 Utmost care shall be taken to avoid scratches, kinks and cuts on the conductor while transporting

the wires/ cables to site during installation. A suitable inhibiting grease shall be liberally applied to bare Aluminium conductors, before connecting them up.

4.6.0 The junction boxes, cable end boxes etc. wherever provided shall have sufficient wiring space in

relation to the size of cable/ wire specified. Items supplied shall be complete with cable glands, cable boxes, conduit entries, terminals etc. and other accessories, which are necessary for the satisfactory installation/ operation of the lighting system.

4.7.0 Cables to and from lighting switchgear/ distribution board shall be laid in trenches/ racks/ trays

available along with power cables. In other areas cables shall be clamped properly on steel surface (MS spacers shall be welded to the surface). On concrete surface cable shall be directly clamped. Cables leaving or entering cable trenches other than buried shall be taken through GI pipes to 1.2m above ground/ floor level. The cables taken over walls/ columns/ racks shall be properly clamped using Aluminium clamps of 16SWG sheet, with width varying from 12.5 to 25mm.

4.8.0 The contractor should possess a contractor’s licence (valid upto date) issued by the State

Electricity Licensing Board. The work should be got carried out only by licensed wireman under the supervision of licensed supervisors.

4.9.0 Wooden materials shall be coated with good quality varnish. 4.10.0 Sufficient number of earth pits shall be provided if found necessary or if specified in the drawing

and interconnected so as to have the resistance of the earthing installation within the limits as per relevant IS.

4.11.0 All distribution boards shall be marked LIGHTING or POWER as the case may be and also

marked with the voltage and number of phases of the supply. Each DB shall be provided with the

13ES927/94



00FT


drawing giving details of each circuit with its control, the current rating of the circuit, the rating of the fuse elements/ MCBs and all important details given in the circuit diagram. The drawing shall be made on durable material like PVC and pasted inside the over of the DB.

4.12.0 Locations of lighting fixtures, ceiling fans, plug sockets etc. shown in the drawing are indicative.

They shall be located to suit the site conditions subject to the approval of purchaser’s engineer in charge.

4.13.0 All switches and plug socket outlets shall be mounted at a height of 1.5m above floor level unless

otherwise specified in the drawing. 4.14.0 All emergency DBs shall have the words “ Emergency AC/ DC” (as the case may be) painted on

it in large letters in red paint. Emergency lighting fixtures shall be marked “E” in red.

4.15.0 Serial numbers if any allotted to each DB in the drawing shall be painted on it in red for emergency DBs and in white for other DBs.

4.16.0 Respective circuit numbers shall be painted on the lighting fixture at a conspicuous place if so

specified in the data sheet.

4.17.0 All fuses shall be of HRC type unless otherwise specified in the drawing.

4.18.0 The scheme followed for circuit numbering is as given below unless otherwise specified.

4.18.1 First two digits indicate the serial number of the DB 4.18.2 Third digit indicates the serial number of the circuit (way) in each phase. 4.18.3 The letter after the digit indicates the phase of the circuit.

4.19.0 DBs, main switches etc. shall be mounted on painted MS angle frames or MS boxes. 4.20.0 Where ceiling fans are provided, lighting fixtures shall be suspended by means of conduits such

that the fan blades and lighting fixtures are at the same level.

4.21.0 On walls/ columns/ handrails, lighting fixtures shall be mounted on suitable GI pipes/ MS angle frames.On ceilings the fixtures shall be mounted on suitable MS brackets ,wooden blocks etc.

4.22.0 Fan hooks shall be provided on RCC slabs/beams by chipping the concrete and hooking to the

reinforcing rod if indicated in the drawing. The slab /beam surface shall be restored to the original condition after providing the hook.

5.0.0 WIRING 5.1.0 GENERAL 5.1.1 Looping back system of wiring shall be adopted. Looping of cables shall be carried out only from

control gears / junction boxes / ceiling roses and not from lighting fixtures. 5.1.2 Control switches and plug socket outlets shall be mounted on painted MS box/ teakwood box/

PVC box as indicated in the data sheet. Front plate of these boxes shall be of the material specified in the data sheet.

13ES927/94



00FT


5.1.3 Junction boxes shall be of PVC/ painted MS box/ teak wood/ cast aluminium as specified in the data sheet.

5.1.4 Flush type ceiling roses shall be provided if indicated in the drawings. Ceiling roses shall have

terminals for connecting 3 core cable. 5.1.5 More than two wires shall not be connected to a terminal of ceiling rose/ switch/ plug socket

outlet etc. 5.2.0 CABLE WIRING 5.2.1 Use 1.1kV grade heavy duty PVC -A-PVC Aluminium/ Copper cable of size and number of cores

indicated in the drawing for circuit mains (ie. from DB to control gear/ junction box of the first point in the circuit) and distribution (ie from control gear/ junction box of the first point to the control gear/ junction box of the adjacent point in the circuit and so on). 3 core 1.5 sq mm PVC insulated and sheathed unarmoured stranded copper cable shall be used for connecting fans / non flameproof lighting fixtures to the control gear/ junction box. In the case of flameproof lighting fixtures 1.5 sq mm PVC-A-PVC copper cable shall be used.

5.2.2 In the case of street light fixtures mounted on concrete/ steel poles, wiring from DB to the junction

box provided at the bottom of the pole and looping back to the junction box of the adjacent pole in the circuit shall be done using 1.1kV grade PVC-A-PVC Aluminium/ Copper cable of size indicated in the drawing. The incoming cable shall be connected to a terminal block to be provided in the junction box by the contractor. Wiring from the terminal block to the lamp shall be done through a 2A HRC fuse using 3core 1.5 sq mm PVC insulated and sheathed stranded copper cable. (The third core is for earthing the fixtures)

5.2.3 240V, 15/5A, 3 pin plug socket outlets shall be wired using 1.1kV grade 3 core PVC -A-PVC

Aluminium/ Copper cable of size indicated in the drawing. 5.2.4 Armoured cables shall be terminated using flameproof cadmium plated brass cable glands in the

case of flameproof equipment and ordinary cable glands in the case of non flameproof equipment. Crimping type tinned copper lugs shall be used for conductors of 6 mm2 and above.

5.2.5 Lighting cables shall be identified by providing tags (Aluminium discs 3mm thick) at 10m

intervals. Circuit numbers indicated in the circuit diagram shall be punched on these tags.

5.3.0 CONDUIT WIRING

5.3.1 Rigid/ flexible PVC conduits or rigid steel conduits or rigid flo-coat metal conduits of suitable sizes shall be used as specified in the data sheet.

5.3.2 Use PVC insulated single core Aluminium/ Copper cable of size and number of cores indicated in

the drawing for circuit mains (ie. from DB to control gear/ junction box/ ceiling rose of the first point in the circuit) and distribution (ie from control gear/ junction box of the first point to the control gear/ junction box/ ceiling rose of the adjacent point in the circuit and so on). Use 3 core PVC insulated and sheathed unarmoured 24 strand (each strand having 0.2mm dia. minimum) copper cable for connecting lighting fixture/fan to ceiling rose.

5.3.3 240V, 15/5A, 3 pin plug socket outlets shall be wired using single core PVC insulated Aluminium/

Copper wires of sizes specified in the drawing.

13ES927/94



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5.3.4 Circuits of different phases shall not be drawn in the same conduit. However balanced 3 phase

circuit and neutral can be drawn in the same circuit. 5.4.0 CTS WIRING 5.4.1 Same as 5.3.2 except that PVC insulated and sheathed single core Aluminium/ Copper wires

shall be used. 5.4.2 Teak wood battens, round blocks, boxes, etc. shall be fixed to the wall/ ceiling using fibre plug

and brass screws and should be fully varnished before fixing. 5.4.3 Wires shall be clipped on to the battens using brass clips and brass nails. 5.4.4 Same as 5.3.3 except that single core PVC insulated and sheathed wires shall be used. 6.0.0 EARTHING 6.1.0 All DBs shall be provided with an earth bus of the same size in addition to three buses fro the

phases and one for the neutral, which shall be connected in duplicate to the main earthing system using PVC insulated/ bare Aluminium/ Copper conductor of size indicated in the data sheet.

6.2.0 All DBs and main switches shall be earthed in duplicate using PVC insulated/ bare Aluminium/

Copper conductor of size indicated in the data sheet. 6.3.0 Lighting fixtures, E point of plug socket outlets, control switches junction boxes etc. shall be

earthed using conductors specified in data sheet. 6.4.0 Where 3 core cables are specified for wiring, the third core shall be used for earthing. 6.5.0 All earth wires shall be connected to the main earthing system. If earth pits are provided

specifically for the lighting installation in the drawings, they shall be interconnected using conductors specified in the data sheet and also linked to the main earth system.

6.6.0 Conduit shall carry continuous earth wire inside.

7.0.0 TESTING 7.1.0 The following tests shall be conducted satisfactorily, by the contractor at his own cost, in the

presence of the purchaser’s representative; test results shall be submitted and results got approved.

7.1.1 Insulation test 7.1.2 Earth resistance test 7.1.3 Continuity test. .

8116-13-DA-92701

DATA SHEET LIGHTING INSTALLATION –

Page 1 of 1 R0


SYSTEM REVAMP

CLIENT BPCL-KR

P.O. NO.

0 1-4-2009 IK SG SG


13FT

927A

/94

1.0 Makes of items

1.1 Control switches Refer Sub Vendor List attached

1.2 Plug socket outlets Refer Sub Vendor List attached

1.3 Ceiling roses Reputed makes with ISI marks, subject to Purchaser’s approval

1.4 MCCB Refer Sub Vendor List attached

1.5 Conduits Refer Sub Vendor List attached

1.6 Junction Boxes Refer Sub Vendor List attached

1.7 Cables Refer Sub Vendor List attached

2.0 Painting Epoxy painting

3.0 Painting of circuit numbers on fittings Required Not required

4.0 Type of wiring Cable wiring in substation

Concealed wiring/casing & capping in gate house/security cabin

5.0 Boxes for mounting switches etc. – See Schedule of items of work

5.1 Box PVC Painted MS Teak wood

Cast aluminium

5.2 Front plate of mounting box Painted MS PVC Hylam

6.0 Junction box - See Schedule of items of work PVC Painted MS Teak wood

7.0 Type of conduit – do - Flexible PVC Rigid PVC Rigid steel

Rigid flow-coat metal

8.0 Earth conductor size and material for

8.1 Interconnection of earth pits See data sheet for Earthing

8.2 DBs and main switches PVC covered Aluminium of size 25 sqmm

8.3

‘E’ point of plug socket outlets / body of metal clad plug socket outlets / control switches / junction boxes, etc

Third core of cable

8.4 Lighting fixtures / fans Third core of cable

8116-13-TS-001-SV


SUB VENDOR LIST Page 1 of 2 R1

1 7-9-2009 Revised and issued for enquiry

IK SG SG



00ft0

24/94


1.0 LT BUS DUCT 3.0 CONTROL STATIONS(WEATHER PROOF)

CONTROL & SWITCHGEAR BALIGA LIGHTING EQUIPMENTS(P) LTD UNITED ELECTRIC CO(DELHI)PVT LTD BHARTIA INDUSTRIES LTD

POWER GEAR LTD. BANGALORE ELECTRICAL EQUIPMENT CORPORATION EMFORM POWER PROJECTS PVT LTD FLEXPRO ELECTRICALS PVT LTD

ENPRO ENGINEERING SUDHEER SWITCH GEARS PVT LTD STAR DRIVE BUS DUCT PVT LTD

SIEMENS 4.0 LIGHTING FIXTURES(NON HAZARDOUS AREA)

BEST&CROMPTON

GLOBE ELECTRICAL INDUSTRIES BAJAJ

PEEP INDUSTRIES PVT LTD CHENNAI CROMPTON

M.K.ENGINEERS& CONTROLS PVT LTD PHILIPS

NARMADA SWITCHGEAR PVT LTD HAVELLS

GE LIGHTING INDIA BANGALORE

2.0 CABLES(FIRE ALARM)

CMI LTD 5.0 CABLE TERMINATION AND JOINTING KITS

CORDS CABLE INDUSTRIES LTD MAHINDRA ENGINEERING AND CHEMICAL PRODUCTS

DELTON CABLES LTD REPL ENGINEERING

ELKAY TELELINKS LTD RAYCHEM RPG

KEI INDUSTRIED LTD YAMUNA GASES & CHEMICALS

RELIANCE ENGINEERS LTD BIRLA 3M LTD

VINDHYA TELELINKS LTD CABLE CORPORATION OF INDIA LTD

8116-13-TS-001-SV


SUB VENDOR LIST Page 2 of 2 R1

00ft0

24/94


6.0 RUBBER MATS 10.0 GRP / FRP CABLE TRAYS

NATRAJ RUBBER & PLASTIC WORKS,HYDERABAD

ASSOCIATED ENGINEERING CORPORATION

SRIDHAR ENGINEERING AND RUBBER SINTEX INDUSTRIES LTD

THE RUBBER PRODUCTS LTD INDIANA CABLE TRAYS CORPORATION

INDIAN RUBBER PRODUCTS SUMIP COMPOSITES PVT LTD

GENERAL COMPOSITES PVT LTD

7.0 CABLE LUGS AND CRIMPING TOOLS ERCON COMPOSITES

DOWELLS ELEKTRO WERKE MUMBAI IDS COMPOSITES

POWER ENGINEERING CORPORATION

ELECTROMAC INDUSTRIES 11.0 FLEXIBLE WIRE FOR LIGHTING

JAINSONS INDUSTRIES THERMOPADS PVT LTD

RADIANT CABLES PVT LTD

8.0 MCB TECHNO CABLES PVT LTD

DATAR SWITCHGEAR FINOLEX CABLES PVT LTD

HAVELLS INDIA CRYSTAL CABLE INDUSTRIES LTD

INDO ASIAN FUSE GEAR UNIVERSAL CABLES LTD

INDIANA CURRENT CONTROL NICCO

LEGRAND INDIA

STANDARD ELECTRICALS 12.0 ELCB

DATAR SWITCH GEAR

INDO ASIAN FUSE GEAR

9.0 CONTROL SWITCHES / SELECTOR SWITCHES LEGRAND INDIA

AREVA T&D INDIA LTD

HAVELL’S INDIA

L&T

SIEMENS

SWITRON DEVICES

HOTLINE SWITCH GEAR & CONTROLS

KAYCEE

RELIABLE ELECTRONIC COMPONENTS

Items which are not listed shall be procured after mutual discussion between BPCL-KR/FEDO and vendor

8116-13-TS-001CS


COMPLIANCE STATEMENT PAGE 1 OF 1 R0

00FT

014/

94


TPS No. 8116-13-TS-001

We state that our Quotation No……….……………….………….. is in full compliance with the documents issued against the Enquiry No. …………….………………..….. except for the deviations listed below.

LIST OF DEVIATIONS

S. No. Description Reasons for Deviation

Name of Vendor:

Date: Name & Designation Seal & Signature

13FT

012/

01

8116-13-CS-00601 ELECTRICAL DEPARTMENT

CABLE SCHEDULE (ACTP SUBSTATION - 11KV SB) Page 1 of 4 R0

POWER CABLE CONTROL CABLE VOLTAGE GRADE 11/11KV 650/1100 V 650/1100 V TYPE XLPE YFY/YWY YFY/YWY CONDUCTOR ALUMINIUM COPPER COPPER CABLE No. PREFIX R P C

TO LENGTH CABLE No. FROM

EQUIPMENT NAME EQUIPMENT No. No. OF

CORES/PAIRS SECTION

(mm2) ESTIM-ATED ACTUAL

REMARKS

3 2

PROJECT Electrical Distribution System Revamp- Phase-III

0 31-10-,08 Original issue CRW IK SG REV DATE DESCRIPTION PRPD CHKD APPRD

CLIENT BPCL-KRL


R 001 - 1 ACTP-11KVSB Panel No. 7

Existing 11KV SB in captive power plant

1 630 25

Joint for incomer-1

R 001 - 2 - Do- -Do- 1 630 25 -Do-

R 001 - 3 - Do- -Do- 1 630 25 -Do-

R 001 - 4 - Do- -Do- 1 630 25 -Do-

R 001 - 5 - Do- -Do- 1 630 25 -Do-

R 001 - 6 - Do- -Do- 1 630 25 -Do-

R 006 - 1 ACTP-11KVSB Panel No. 11

Existing 11KV SB in captive power plant

1 630 25

Joint for incomer-2

R 006 - 2 - Do- -Do- 1 630 25 -Do-

R 006 - 3 - Do- -Do- 1 630 25 -Do-

R 006 - 4 - Do- -Do- 1 630 25 -Do-

R 006 - 5 - Do- -Do- 1 630 25 -Do-

R 006 - 6 - Do- -Do- 1 630 25 -Do-

R 016 ACTP-11KVSB Panel No. 2

1.6MVA TRFER-1 3 400 40

Existing cable

C 016A - Do-

1.6MVA TRFER-1(Marshalling box) 19 2.5 40

Oil &wndg temp,oil level,buchholz,alarm&trip(Existing cable)

C 016B - Do- PMCC 5 2.5 25

Inter trip-Existing cable

13FT

012/

01






CORES/PAIRS SECTION


REMARKS

3 2



CLIENT BPCL-KRL


C 016 C - Do- 1.6MVA TRFER-1 3 2.5 40

Emergency stop P.B near 1.6 MVA TRFR 1

R 017 ACTP-11KVSB

Panel No. 4

4MVA TRFER-1 3 400 30

Existing cable

C 017A - Do-

4MVA TRFER-1 (marshalling box of above transformer)

19 2.5 30

Oil & wndg temp,oil level,buchholz, alarm & trip-Existing cable

C 017B - Do- 3.3KV SB-I/C-1 5 2.5 60 Inter trip

C 017 C - Do- 3.3KV SB-I/C-1 5 2.5 60

Differential protection CT

C 017 D - Do- NGR-TRFR-1 3 2.5 30

NGR inter trip-existing cable

C 017 E - Do- 4MVA TRFER-1 3 2.5 30

NCT ,REF

C 017 F - Do- 4MVA TRFER-1 3 2.5 60

Emergency stop P.B near 4MVA trfr-1 (existing cable)

R 018 ACTP-11KVSB

Panel No. 12

4MVA TRFER-2 3 400 35

Existing cable

13FT

012/

01






CORES/PAIRS SECTION


REMARKS

3 2



CLIENT BPCL-KRL


C 018A - Do-

4MVA TRFER-2 (mashalling box) 19 2.5 30

Oil &wndg temp,oil level,buchholz,alarm&trip(Existing cable)

C 018 B - Do- 3.3KV SB-I/C-2 5 2.5 60 Inter trip

C 018 C - Do- 3.3KV SB-I/C-2 5 2.5 60


C 018 D - Do- NGR-TRFR-2 3 2.5 30


C 018 E - Do- 4MVA TRFER-2 3 2.5 30 NCT ,REF

C 018F - Do- 4MVA TRFER-2 3 2.5 60

Emergency stop P.B near 4MVA trfr-2 (existing cable)

R 019 ACTP-11KVSB

Panel No. 13

1.6MVA TRFER-2 3 400 45

Existing cable

C 019A - Do-

1.6MVA TRFER-2(Marshalling box)

19 2.5 45

Oil &wndg temp,oil level,buchholz,alarm& trip(Existing cable)

C 019 B - Do- PMCC 5 2.5 30

Inter trip-Existing cable

C 019 C -Do- 1.6MVA TRFER-2 3 2.5 45

Emergency stop P.B near TRFR 2 (existing cable)

R 020 - 1 ACTP-11KVSB Panel No. 1 DHDS feeder -1 3 400 25

For Cable Joint

R 020 - 2 - Do- -Do- 3 400 25 -Do-

13FT

012/

01






CORES/PAIRS SECTION


REMARKS

3 2



CLIENT BPCL-KRL


R 020 - 3 - Do- -Do- 3 400 25 -Do-

R 020 - 4 - Do- -Do- 3 400 25 -Do-

R 020 - 5 - Do- -Do- 3 400 25 -Do-

R 021- 1 ACTP-11KVSB

Panel No. 14 DHDS feeder-2 3 400

Existing cable

R 021- 2 - Do- -Do- 3 400 Existing cable




D177 ACTP-11KVSB DCDB in ACTP S/S

3 4 40 110VDC supply

P 201 ACTP-11KVSB PDB in ACTP 3 2.5 26 240V AC Supply

13FT

012/

01


CABLE SCHEDULE (CDU-1 SUBSTATION- 11 KV SB for utility) Page 1 of 3 R0



EQUIPMENT NAME EQUIPMENT No. No. OF CORES/PAIRS SECTION


REMARKS

3 2 1


0 31-10-08 Original issue CRW IK

SG

REV DATE DESCRIPTION PRPD CHKD APPRD

CLIENT BPCL-KRL


R 051- 1 CPP 11KVSB for utility- I/C-1 Panel No. 4

1 630 1150

11KV UE

R0 51 -2 - Do- -Do - 1 630 1150 11KV UE

R 051- 3 - Do- -Do - 1 630 1150 11KV UE

R 052- 1 CPP 11KVSB for utility- I/C-2 Panel No. 9

1 630 1150

11KV UE

R 052- 2 -Do- - Do - 1 630 1150 11KV UE

R 052 -3 -Do- - Do - 1 630 1150 11KV UE

R 055 - 1 11 KV SB 6.3 MVA TRFR -116 3 300 30

Existing cable

R 055 - 2 -Do- 6.3 MVA TRFR -116

3 300 30 Existing cable

C 055- A -Do- Marshalling box TRFR116 - 19 2.5 30

Oil & wndg temp,oil level, buchholz, alarm&trip (Existing cable)

C 055- B -Do- 3.3KV SB-I/C-1 5 2.5 60 Inter trip

C 055-C -Do- 3.3KV SB-I/C-1 5 2.5 60


C 055- D - Do- NGR-TRFR-2 3 2.5 30


13FT

012/

01







REMARKS

3 2 1



SG


CLIENT BPCL-KRL


C 055 E 11 KV SB 6.3 MVA TRFR -116 3 2.5

Emergency stop P.B (existing cable)

R 056 - 1 11 KV SB Panel No. 12

6.3 MVA TRFR -118 3 300 35

Existing cable

R 056 - 2 11 KV SB 6.3 MVA TRFR -118

3 300 35

Existing cable

C 056 A 11 KV SB 6.3MVA TRFR TR-118 19 2.5 30

Oil &wndg temp,oil level,buchholz,alarm&trip-Existing cable

C 056 B 11 KV SB 3.3 KV SB –I/C-II 5 2.5 60

for inter trip

. C 056 C 11 KV SB 3.3 KV SB –I/C-II 5 2.5 60


C 056- D - Do- NGR-TRFR-118 3 2.5 30


C 056 E 11 KV SB 6.3 MVA TRFR -118 3 2.5 60

Emergency stop P.B. (existing cable)

R 057 11 KV SB

Panel No. 3 1.6 MVA TRFR -41 3 185 65

Existing cable

C 057 A 11 KV SB 1.6 MVA TRFR TR-41 19 2.5 30


C 057 B 11 KV SB PMCC 5 2.5 65 Inter trip

C 057 C 11 KV SB 1.6 MVA TRFR -41 3 2.5 65

Emergency stop P.B

13FT

012/

01







REMARKS

3 2 1



SG


CLIENT BPCL-KRL


R 058 11 KV SB

Panel No. 11 1.6 MVA TRFR TR- 42 3 185 70

Existing cable

C 058 A 11 KV SB 1.6 MVA TRFR TR-42 19 2.5 30


C 058 B 11 KV SB PMCC 5 2.5 70 Inter trip

C 058 C 11 KV SB 1.6 MVA TRFR -42 3 2.5 70

Emergency stop P.B.

D 053 Battery charger-

DCDB 11KVSB for utility- 3 4 40

DC supply

P 054 PDB 11KVSB for utility

3 2.5 40

240V AC Supply

13FT

012/

01


CABLE SCHEDULE (ARU SUBSTATION –11 KV SB) Page 1 of 1 R0

POWER CABLE CONTROL CABLE VOLTAGE GRADE 11/11KV 3.3/3.3KV 650/1100 V

TYPE XLPE XLPE YFY/YWY

CONDUCTOR ALUMINIUM ALUMINIUM COPPER CABLE No. PREFIX R Q C

TO LENGTH CABLE No. FROM EQUIPMENT NAME EQUIPMENT No. No. OF CORES/PAIRS SECTION

(mm2) ESTIM-ATED

ACTUAL

REMARKS

3 2 1


0 31-10-08 Original issue CRW IK SG REV DATE DESCRIPTION PRPD CHKD APPRD

CLIENT BPCL-KRL


R 301 ARU 11kVSB 1.6MVA TRFR-121 3 150 80 11KV UE

C 301 A 11kV SB -Do- 19 2.5 85

Wdg temp, oil level etc

C 301 B 11kV SB -Do- 3 2.5 80

Em.stop PB.

R 302 - Do- 1.6MVA TRFR-122 3 150 85 11KV UE

C 302 A 11kV SB -Do- 19 2.5 85

Wdg temp,oil, level etc

C 302 B 11kV SB -Do- 3 2.5 80 Emergency stop PB

13FT

012/

01


CABLE SCHEDULE (PRU SUBSTATION- HT- 203 SB) Page 1 of 1 R0

POWER CABLE CONTROL CABLE VOLTAGE GRADE 11/11KV 3.3/3.3KV 650/1100 V TYPE XLPE XLPE YFY/YWY CONDUCTOR ALUMINIUM ALUMINIUM COPPER CABLE No. PREFIX R Q C


EQUIPMENT NAME EQUIPMENT No.

No. OF CORES/PAIRS SECTION (mm2) ESTIM-

ATED ACTUAL REMARKS

3 2 1


0 31-10-08 Original issue CRW IK SG REV DATE DESCRIPTION PRPD CHKD APPRD

CLIENT BPCL-KRL


R 401 - 1 PRU HT-203 SB(6.6KV)

2.5 MVA TRFR - 023 3 185 60 11KV UE

R 401 - 2 - Do- 2.5 MVA TRFR - 023 3 185 60 11KV UE

C 401- A - Do- 2.5 MVA TRFR - 023 19 2.5 60

Transformer auxillary relay

C 401- B

- Do- 2.5 MVA TRFR - 023 3 2.5 60

Emergency stop P.B near transformer 023

R 402 - 1 - Do- 2.5MVA TRFR - 024 3 185 65 11KV UE

R 402 - 2 - Do- 2.5MVA TRFR - 024 3 185 65 11KV UE

C 402- A - Do- 2.5 MVA TRFR - 024 19 2.5 60

Transformer auxillary relay

C 402- B

- Do- 2.5 MVA TRFR - 024 3 2.5 60

Emergency stop P.B near transformer 024

13FT

012/

01


CABLE SCHEDULE (ACTP SUBSTATION - 3.3KV SB) Page 1 of 3 R0





REMARKS

3 2

1 PROJECT

Electrical Distribution System Revamp- Phase-III

0 9-1-‘09 Original issue CRW IK

SG


CLIENT BPCL-KRL


Q 048 - 1 ACTP-3.3KVSB

Panel No. 10 4MVA TRFR-1 3 300 70

Q 048 - 2 -Do- - Do - 3 300 70

Q 048 - 3 -Do- - Do - 3 300 70

C 048 A -Do- -Do- 3 2.5 70

Stand by E/F CT

Q 049 - 1 ACTP-3.3KVSB Panel No. 14 4MVA TRFR-2 3 300 75

Q 049 - 2 -Do- -Do- 3 300 75

Q 049 - 3 -Do- -Do- 3 300 75

C 049 A -Do- -Do- 3 2.5 75

Stand by E/F CT

Q 046 ACTP-3.3KVSB Panel No. 4 Motor for YP-1D YP1-

D(680KW) 3 150 55

For Joint outside

C 046 A -Do- JB in cable gallery for PB Stn

19 2.5 32

C 046 B JB in cable gallery for PB Stn

PB station near above motor 19 2.5

Existing cable

C 046 C ACTP-3.3KVSB

Existing Junction box in cable gallery for control room

7 2.5 55

H 046 -Do- Anti condensation heater

3 2.5 55 For Joint outside

Q 047 ACTP-3.3KVSB Panel No. 5 Motor for YP-1E

YP1-E (680KW)

3 150 75

For Joint outside

C 047 A -Do- JB in cable gallery for PB Stn 19 2.5 32


PB station near above motor 19 2.5

Existing cable

13FT

012/

01







REMARKS

3 2

1 PROJECT



SG


CLIENT BPCL-KRL




7 2.5 55


3 2.5 55

For Joint outside

Q 050 ACTP-3.3KVSB

Panel No. 15 Motor for YP 1-F

YP1-F (680KW)

3 150 75

For Joint outside

C 050 A -Do- JB in cable gallery for PB Stn

19 2.5 32


PB station near above motor

19 2.5

Existing cable



7 2.5 55


3 2.5 55 For Joint outside

Q 051 ACTP-3.3KVSB

Panel No. 2 Charging pump

YP 503A(210kW 3 95

Existing cable

C 051 A -Do- PB station near above motor 19 2.5

Existing cable

C 051 B -Do-


7 2.5 65

H 051 -Do- Motor anti condensation Heater

3 2.5

Existing cable

Q 052 ACTP-3.3KVSB


YP 503B(210kW 3 95

Existing cable

C 052A -Do- PB station near above motor 19 2.5

Existing cable

13FT

012/

01







REMARKS

3 2

1 PROJECT



SG


CLIENT BPCL-KRL


C 052B -Do-


7 2.5 65


3 2.5

Existing cable

Q 053 ACTP-3.3KVSB Panel No. 3

Charging pump

YP 504A(260Kw) 3 95

Existing cable

C 053A -Do- PB station near above motor

19 2.5

Existing cable

C 053B -Do-


7 2.5 65


3 2.5

Existing cable

Q 054 ACTP-3.3KVSB


YP 504B(260kW) 3 95

Existing cable

C 054 A -Do- PB station near above motor 19 2.5

Existing cable

C 054 B -Do-


7 2.5 65


3 2.5

Existing cable

D 178 ACTP-3.3KVSB Battery Charger 3 4 35

110VDC supply

P 202 -Do- PDB in ACTP existing substation

3 2.5 50

240V AC Supply

13FT

012/

01


CABLE SCHEDULE ( PMCC in ARU SUBSTATION)-MV Cables Page 1 of 3 R1

POWER CABLE CONTROL CABLE VOLTAGE GRADE 650/1100V 650/1100 V TYPE AYFY/AYWY YFY/YWY CONDUCTOR ALUMINIUM COPPER CABLE No. PREFIX P C




REMARKS

3 2 1 13-3-‘09 Revised& issued for enquiry CRW IK SG

PROJECT 8116-Electrical Distribution System Revamp- Phase-III

0 8-1-‘09 Original issue CRW IK MZ REV DATE DESCRIPTION PRPD CHKD APPRD CLIENT BPCL-KRL


P501-1

New PMCC New Asphalt filling office(800A)

3.5 300 80 For Joint outside

P501-2 -Do- -Do- 3.5 300 80 For Joint outside

P501-3 -Do- -Do- 3.5 300 80 For Joint outside

P501-4 -Do- -Do- 3.5 300 80

For Joint outside

P502-1 New PMCC I/C-1 for MCC-328(800A)

3.5 400 40

P502-2 -Do- -Do- 3.5 400 40

P502-3 -Do- -Do- 3.5 400 40

P502-4 -Do- -Do- 3.5 400 40

P503-1 New PMCC I/C-1 for MCC-329(800A) 3.5 400 35

P503-2 -Do- -Do- 3.5 400 35

P503-3 -Do- -Do- 3.5 400 35

P503-4 -Do- -Do- 3.5 400 35

P504-1 New PMCC I/C-1 for ASB-332(800A)

3.5 400 40

P504-2 -Do- -Do- 3.5 400 40

P504-3 -Do- -Do- 3.5 400 40

P504-4 -Do- -Do- 3.5 400

40

P505-1 New PMCC Feeder-1 for ARU C/R- A/C(800A)

3.5 300 80

For Joint outside

P505-2 -Do- -Do- 3.5 300 80

For Joint outside

13FT

012/

01







REMARKS





P506-1 New PMCC I/C-2 for ASB-332(800A)

3.5 400 35

P506-2 -Do- -Do- 3.5 400 35

P506-3 -Do- -Do- 3.5 400 35

P506-4 -Do- -Do- 3.5 400 35

P507-1 New PMCC I/C-2 for MCC-329 3.5 400 35

P507-2 -Do- -Do- 3.5 400 35

P507-3 -Do- -Do- 3.5 400 35

P507-4 -Do- -Do- 3.5 400 35

P508-1 New PMCC I/C-2 for MCC-328 3.5 400 40

P508-2 -Do- -Do- 3.5 400 40

P508-3 -Do- -Do- 3.5 400 40

P508-4 -Do- -Do- 3.5 400 40

C509A New PMCC I/C -1 Transformer-121 3 2.5 25 Stand by E/F-NCT

C509B -Do- -Do- 3 2.5 25 REF-NCT

C509C 11kV SB New PMCC-I/C-1 5 2.5 60 Inter trip

C510A New PMCC I/C -2 Transformer-122 3 2.5 25

Stand by E/F-NCT

C510B -Do- -Do- 3 2.5 25

REF-NCT

C510C 11kV SB New PMCC-I/C-2 5 2.5 60 Inter trip

13FT

012/

01







REMARKS





P511-1 New PMCC

Motor – UP14 A moto r (160kW)

3 120 80

For Joint outside

P 511-2 -Do- -Do- 3 120 80

For Joint outside

C 511-A -Do- New junction box-1 in cable gallery

7 2.5 35

C 511-B Junction box in cable gallery

Local Control station near motor

7 2.5

Existing cable

H 511 New PMCC Anti condensation heater

3 2.5 80

For Joint outside

P 512 - 1 New PMCC LPG Sphere 3.5 400 Existing cable

P 512 - 2 -Do- -Do- 3.5 400 Existing cable

P 512 - 3 -Do- -Do- 3.5 400 Existing Cable

P 512 - 4 -Do- -Do- 3.5 400 Existing Cable

D 513 New PMCC

Battery Charger -DCDB

3 4 25

110V supply

P 514 PDB in ARU S/S New PMCC 3 2.5 54 240 V supply

P515 New PMCC Fresh water MCC 3.5 400 Existing Cable

13FT

012/

01


CABLE SCHEDULE (PMCC for PIBU located in PRU SUBSTATION)-MV Cables Page 1 of 2 R0





REMARKS

3 2 1



SG


CLIENT BPCL-KRL


P 701-1 PMCC-PIBU PDB 3.5 300 200

P701-2 -Do- -Do- 3.5 300 200

P701-3 -Do- -Do- 3.5 300 200

P 702-1 PMCC-PIBU MCC-1 3.5 300 200

P 702-2 -Do- -Do- 3.5 300 200

P 702-3 -Do- -Do- 3.5 300 200

P 703-1 PMCC-PIBU MCC-2 3.5 300 200

P 703-2 -Do- -Do- 3.5 300 200

P 703-3 -Do- -Do- 3.5 300 200

P 704-1 PMCC-PIBU I/C-1 for PCC –LPG bottling

3.5 300 250

for joint

P 704-2 -Do- -Do- 3.5 300 250 -Do-

P 704-3 -Do- -Do- 3.5 300 250 -Do-

P 705-1 PMCC-PIBU Lighting transformer

3.5 185 200

P 705-2 -Do- -Do- 3.5 185 200

P 706-1 PMCC-PIBU Heater panel 3.5 185 200

P 706-2 -Do- -Do- 3.5 185 200

P 707-1 PMCC-PIBU MCC-3 3.5 300 200

P 707-2 -Do- -Do- 3.5 300 200

13FT

012/

01


CABLE SCHEDULE (PMCC for PIBU located in PRU SUBSTATION)-MV Cables Page 2 of 2 R0





REMARKS

3 2 1



SG


CLIENT BPCL-KRL


P 707-3 -Do- -Do- 3.5 300 200

P 708-1 PMCC-PIBU MCC-4 3.5 300 200

P 708-2 -Do- -Do- 3.5 300 200

P708-3 -Do- -Do- 3.5 300 200

P 710-1 PMCC-PIBU I/C-2 for PCC –LPG bottling

3.5 300 600

P 710-2 -Do- -Do- 3.5 300 600

P 710-3 -Do- -Do- 3.5 300 600

P 711 PDB in PRU S/S TRFR - 023 marshalling box 3 2.5 60

240V,AC power supply

C 711-A PMCC-PIBU-I/C-1

TRFR-023 3 2.5 30

Stand by E/F

C 711-B -Do- TRFR-023 3 2.5 30 REF

C 711-C HT-203 SB(6.6KV) PMCC-PIBU 5 2.5 50 Inter trip

P 712 PDB in PRU S/S TRFR – 024 marshalling box 3 2.5 60

240V,AC power supply

C 712-A PMCC-PIBU-I/C-2

TRFR-024 3 2.5 30 Stand by E/F

C 712-B -Do- TRFR-024 3 2.5 30 REF

C 712-C HT-203 SB(6.6KV) PMCC-PIBU 5 2.5 50 Inter trip

P 713 PMCC-PIBU PDB in existing substation

3 2.5 50

240V AC Supply

D 714 -Do- Battery Charger 3 4 35

110VDC supply

13FT

012/

01


CABLE SCHEDULE (LPG Bottling plant PMCC)-MV Cables Page 1 of 1 R1





REMARKS

3 2

1 13-3-‘09 Revised and issued for enquiry

CRW IK SG PROJECT Electrical Distribution

System Revamp - Phase-III

0 8-1-‘09 Original issue CRW IK MZ REV DATE DESCRIPTION PRPD CHKD APPRD

CLIENT BPCL-KR


P301-1 New incomer panel

Main LT Panel 3.5 300 30

P301-2 -Do- -Do- 3.5 300 30

P302 New incomer panel

ELDB 3.5 185 30

TOILET

TOILET

TOILET

TOILET


BPCL (KOCHI REFINERY) Bidder’s Quality Assurance System

J13/09177

10.0 SPECIFICATION FOR BIDDER’S QUALITY ASSURANCE SYSTEM



J13/09177

CONTENTS

1. INTRODUCTION 2. SCOPE OF WORK

3. QUALITY ASSURANCE SYSTEM REQUIREMENT

APPENDICES

I. GUIDELINES TO BIDDERS FOR COVERAGE OF DOCUMENTS

II. GLOSSARY OF TERMS USED IN THE

SPECIFICATION



J13/09177

1.0 INTRODUCTION

This specification establishes the Quality Assurance requirement to be met by the Bidder during

the execution of Contracted Services

In case of any conflict between the requirements of this specification and other documents such

as technical specification, contract conditions etc. the latter shall generally take precedence. The

contractor shall notify OWNER/CONSULTANT of all such conflicts for final resolution.

Requirements stipulated in the specification conform to ISO 9001:2000.

2.0 SCOPE OF WORK 2.1 Prior to the award of contract:

The following documents shall be submitted by the bidder along with the bid for evaluation:

2.1.1 Quality Assurance Manual and /or Departmental Activity Control Manual.

2.1.2 Quality Plans (Tentative)

Guidelines to bidder for coverage of above documents are given in Appendix-I. 2.2 After the award of contract (prior to start of job)

The Contractor shall obtain approval on his Quality Assurance manual and/or Department activity

control manual and Quality Plans. The Contractor shall participate in the pre-start meeting with

OWNER/CONSULTANT to finalise “Quality Plans” as regards to the following:

- Standard practices specified by the Contractor

- Hold, Witness and Verification point

- OWNER/CONSULTANT’s review/audit requirements

2.3 During job execution 2.3.1 Implement approved Quality Assurance Programme including but not limited to :

- Performance of internal quality audits, preparation of audit reports and submission for

OWNER/CONSULTANT’S review.



J13/09177

- Generation of Q.A. records (mostly inspection and test plans) as per Quality Plan and

submission for OWNER/CONSULTANT’s review.

2.3.2 Facilitate OWNER/CONSULTANT in the quality audit at his works. 2.3.3 Certify “Q.A. Programme” documents of sub-contractor and submission to

OWNER/CONSULTANT for review. Carry out audit inspection at subcontractors works as

per approved QA programme, submit report for OWNER/CONSULTANT’S review.

3.0 QUALITY ASSURANCE SYSTEM REQUIREMENTS 3.1 Requirements stipulated in this specification shall be fulfilled by the Contractor/Sub-

contractor. All other features of Q.A. system (not specified herein) shall be in-line-with ISO

9001.

3.2 The Contractor shall ensure that the quality system is clearly understood and faithfully

implemented at all levels in his organization.

3.3 The Contractor shall develop quality consciousness among all personnel working for the

contract.

3.4 Non-conformance Handling (Internal sources)

Non-conformance brought out by Contractor’s/Sub-contractors’ own review/audit shall be

resolved by contractors/sub-contractors themselves. One level higher than those

responsible to carry out the activity shall resolve the non-conformance. Such resolution

shall be in full knowledge of Departmental Manager. Corrective action shall be initiated at

the earliest. Report of such resolution shall be submitted to OWNER/CONSULTANT for

information.

3.5 Non-conformance Handling (External sources)

Non-conformance brought out by OWNER/CONSULTANT through any of the following: - Technical Reviews

- Q.A. Reviews & Surveillance

- Inspection and



J13/09177

- External Audit (OWNER/CONSULTANT)

Shall be resolved by the contractor/sub-contractor. Such corrective actions shall be

submitted to OWNER/CONSULTANT for review. However, corrective action shall be

initiated at the earliest.

3.6 The contractor shall evolve a comprehensive system of planned and documented audit to

verify whether various performed activities comply with detailed procedures, specifications,

guidelines etc. and to determine the effectiveness of QUALITY SYSTEM. Scope of such

internal audits shall be furnished to OWNER/CONSULTANT for review. Verifiable

documents shall be generated during audit and submitted periodically to

OWNER/CONSULTANT for review. Audits shall be carried out by independent engineers

not responsible for execution of the activity to be audited.

3.7 Throughout all stages of the scope of contract, the Contractor’s procedure, documents,

activities, products & services and those of his Sub-contractor’s shall be subjected to Quality

surveillance and audit by OWNER/CONSULTANT. Such surveillance and audit are optional

and shall not relieve the Contractor of his contractual obligations and liabilities.

3.8 The Contractor shall submit all quality records (generated during activity execution) and

audit results on well-laid formats/proforma for OWNER/CONSULTANT’S review. The rights

of such review are reserved by OW NER/CONSULTANT. OWNER/CONSULTANT may

review it in full parts or selectively. However, complete correctness of the Q.A. records shall

be the sole responsibility of the Contractor irrespective of its review by

OWNER/CONSULTANT.

3.9 The Contractor shall get similar Q.A. system implemented at his Sub-contractor’s

works/office. Q.A. records from the Sub-contractor shall be reviewed and certified for

compliance by the Contractor before submitting to OWNER/CONSULTANT for information.

3.10 Contractor shall carryout audits at Sub-contractors’ office/works and shall submit the report

to OWNER/CONSULTANT for information.



J13/09177

3.11 All personnel shall be assigned tasks commensurate with their qualification. Specialized

operators shall be qualified and certified. The contractor shall have a system for identifying

personal training needs in line with ISO – 9001.

3.12 For all NDT works, the contractor shall have inspectors having ASNT Level II & III or

equivalent qualification in applicable NDI technique (s).



J13/09177

APPENDIX-I

GUIDELINES TO BIDDER FOR COVERAGE OF DOCUMENTS 1.0 QUALITY ASSURANCE/DEPARTMENTAL ACTIVITY CONTROL MANUAL

This document is applicable to all the contracted activities performed at Contractor’s/Sub-

contractor’s works/office. The document shall cover the following:

- Policy statement of the organization on Quality Assurance

- Company Organisational Structure, including Q.A. organization structure

- Personnel responsibilities (as regards Q.A.)

- Periodic Q.A. system review programme by higher management

- System and basis of Quality cost estimation

- Various operational procedures* (Departmental and activity wise)

* These procedures are not required to be submitted along with the bid. The Contractor

shall implement these procedures and maintain them in auditable formats such that these

are available for OWNER/CONSULTANT’S review any time during the job execution. Given

below is the list of some important procedures. The list is not exhaustive/complete and does

not mean to limit all the procedures required for the job execution.

GENERAL

- Document control

- Co-ordination

- Non-conformance resolution

- Change of scope

- Feedback processing

- QA system review

- Quality cost estimation

- Internal audit

DESIGN Design review



J13/09177

Technical audit

Design changes

PROCUREMENT

- Vendor short listing

- Incoming material control

- Welding qualification and repair

- Manufacturing/fabrication process control

- Applicable non-destructive examination

- Coating/lining

- Preservation

- Post-weld heat treatment

- Packing and dispatch control

- Transportation

- Inspection/Test Plans** for all specific and mandatory tests (as per drawings and

codes) with clear indication of witness, verification and hold points.

Construction

- Pre-construction activities viz. incoming material control, receipt control etc.

- Job construction

- Welding qualification and repair

- Inspection/Test plans** for all specified and mandatory tests (as per drawings &

codes) with clear indication of witness, verification and hold points.

** All Inspection and Test Plans are required to be submitted for finalisation and approval by

OWNER/CONSULTANT immediately after award of contract (before pre-start meeting)

2.0 QUALITY PLAN

These documents, mostly in tabular formats define the specific quality practices and flow of

every identifiable activity of a department. All departments concerned with the bid package

must be covered. These plans tentatively indicate;

- Activity description



J13/09177

- Procedure number/Inspection and Test Plan number

- Conformance code

- Testing and inspection code

- Type of surveillance

- Internal audit scope



J13/09177

APPENDIX-II

GLOSSARY OF TERMS USED IN THE SPECIFICATION 1.0 HOLD POINT

A point designated by OWNER/CONSULTANT in the approved Quality Plan submitted by

the Contractor in pre-start meeting which requires inspection/verification and acceptance by

OWNER/CONSULTANT before any further processing is permitted.

The contractor shall not process the activity/item beyond a hold point, without written

approval by OWNER/CONSULTANT except where prior written permission for further

processing is available.

2.0 WITNESS POINT

An activity designated by OWNER/CONSULTANT which requires witnessing by

OWNER/CONSULTANT as the activity is performed.

After proper notification has been provided (notification modalities and period shall be

finalized in pre-start meeting) the contractor is not obliged to hold further processing if

OWNER/CONSULTANT is not available to witness the activity or does not provide

comments before the date notified. Basis of acceptance shall be as per relevant technical

specification.

3.0 VERIFICATION POINT

Point wise OWNER/CONSULTANT Plans to audit, monitor or witness an in-process activity.

The contractor is not obliged to provide any advance written notification of these points.

Basis of acceptance shall be as per relevant technical specification.

4.0 QUALITY SURVEILLANCE

Monitoring or making observations to verify whether or not material items or services

conform to specified requirements. Surveillance activities may include audit, inspections,

personnel qualifications etc.



J13/09177

5.0 Q.A. RECORDS

Documents which demonstrate achievement of required quality and verify effective

operation of Quality System, viz.

- Inspection reports

- Test data inspection & Test Plans

- Qualification reports

- Validation reports

- Audit reports

- Material review reports

- Calibration data

- Quality test report

6.0 QUALITY REPORT

Systematic examination of the acts and decisions by people with respect to quality in order

to independently verify or evaluate and report degree of compliance to the operational

requirements of the quality programme, or the specifications or contract requirements of the

product or service.

_______________

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___________________________________________________________ FACT ENGINEERING AND DESIGN ORGANISATION

SAFETY PRACTICES

1. The contractor shall observe all statutory and legal requirements by Central and State

Governments applying to the work as well as any local regulations applying to the site issued by OWNER/CONSULTANT or any other authority.

2. Particular attention is drawn to the following:

a) In case of accident, OWNER’S/CONSULTANT’S Safety Engineer/Engineer –in –Charge shall be informed in writing within 24 hours of occurrence of the accident. The Contractor shall strictly follow regulations laid by Factory Inspector and Government Authorities in this regard.

b) Fencing all Contractors plant, platforms, excavations c) Compliance with all electricity regulations d) Compliance with statutory requirements for inspection and test of all lifting appliances and

auxiliary lifting gear. e) Operation of concrete mixer machine, vibrator, poclain/JCB, Generator etc

3. Staircases, doors or gangways must not be obstructed in any way that will interfere with means

of access or escape. 4. The Contractor shall notify OWNER/CONSULTANT of his intention to bring on site any

equipment or container holding liquid or gaseous fuel or other substances, which might create a hazard. The OWNER/CONSULTANT will have the right to prohibit the use of such equipments or to prescribe the conditions under which such equipment may be used.

5. Where it is necessary to provide and/or store petroleum products or petroleum mixtures and

explosives, the Contractor shall be responsible for carrying out such provisions and/or storage in accordance with the rules and regulations laid down in Petroleum and Carbide of Calcium Manual published by the Chief Inspector of Explosives of India. All such storage shall have the prior approval of OWNER/CONSULTANT. In case approvals are required from Chief Inspector of Explosives or any statutory authorities, the Contractor shall be responsible for obtaining the same.

6. The Contractor shall be responsible for the safe storage and use of any radiographic

sources or those of his sub-contractor. 7. “Work Permit’ in the prescribed pro-forma shall be obtained from OWNER’SCONSULTANT’S

Safety Engineer/Engineer-in-Charge before carrying out any work within the project premises in the following situations:

a) Any work involving open flames and sparks such as welding, gas cutting, soldering, grinding etc.

b) Sand blasting c) entry into hazardous and potentially hazardous areas

8. Good house-keeping must be practiced by Contractor’s personnel at all times within the project

area. 9. For the safe execution of certain works, personal protective Safety devices as stipulated by

Safety Codes/Safety Engineer shall be provided and maintained by the Contractor. 10. Any unsafe work practice/working conditions during execution of work shall be corrected

immediately on brining the same to the attention of Contractor by OWNER’S/CONSULTANT’S Safety Engineer.

11. Contractor shall strictly adhere to safe traffic practices within project area with respect to

speed limit, parking of vehicles etc.

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12. Electrical Safety Regulations

12.1 In no circumstances will the Contractor interfere with fuses and electrical

equipments belonging to the OWNER or other Contractor.

12.2 Before the Contractor connects any electrical appliances to any plug or sockets belonging to the other Contractors or OWNER he will

a) Satisfy OWNER/Engineer-in-Charge that the appliances in good working condition. b) Inform the OWNER/Engineer-in-Charge of the maximum current rating, voltage and phase

of the appliance. c) Obtain permission from OWNER/Engineer-in-Charge for taking power connection from

specified point. 12.3 Permission for power connection will not be granted until OWNER/Engineer-in-Charge is

satisfied that the appliance is in good working condition and proper earthing connection provided.

12.4 No electric cable in use by other Contractor/OWNER will be disturbed without prior

permission. No weight of any description will be imposed on any such cable and no ladder or similar equipment will rest against or be attached to it.

12.5 No work must be carried out on any live equipment. The equipment must be made safe and a

“WORK PERMIT” issued by Engineer-in-Charge before any work is carried out. 12.6 Contractor shall employ a full time Electrician to maintain the temporary electrical installation

of the contractor. 12.7 Contractor shall follow detailed Safety Procedure issued by OWNER/CONSULTANT at the

time of commencement of work and updated from time to time. The procedure for “ SAFETY ASSURANCE IN CONSTRUCTION SITES” is attached as Annexure 1. The procedure for “HEALTH SAFETY & ENVIRONMENT ACTION PLAN“ is attached as Annexure 2.

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ANNEXURE - 1

PROCEDURE

FOR

SAFETY ASSURANCE

IN

CONSTRUCTION SITES

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CONTENTS PAGE No.

PART - A PROCEDURE 5

PART - B QUALITY ASSURANCE 21

PART - C WORK INSTRUCTIONS 21

PART - D WORK INSTRUCTION SHEETS 22

1. SAFETY WORK PERMIT - HOT WORK 2. SAFETY WORK PERMIT - FORMAT TO BE FILLED IN

BY THE SAFETY ENGINEER

3. SAFETY WORK PERMIT FOR COLD WORK - FORMAT TO BE FILLED IN BY CONTRACTOR

4. SAFETY WORK PERMIT FOR EXCAVATION

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PROCEDURE FOR SAFETY ASSURANCE IN CONSTRUCTION SITES

PART A - PROCEDURE 1.0 Scope

This document explains the safety procedures to be followed in construction sites; directly managed by FEDO.

2.0 Responsibility

Safety activities in each construction site shall be under the control of a Resident Chief Construction Manage or Resident Construction Manager or Resident Engineer or a Safety Engineers as the case may be depending upon the magnitude of the work, as decided by GM (FEDO).

3.0 Safety Field Organisation

In all the sites, which are large in magnitude, a safety engineer will be nominated, who will be responsible for the adherence of all safety aspects in the construction site and co-ordinate with each sub-contractors who are responsible for construction activities. For other project FEDO’s RCCM/RCM/RE will be responsible for the safety activities at site.

4.0 Contractor’s Obligations

As the site activities are carried out through work contracts/packages, the contractors/vendors are totally responsible for the safety aspects of their individual sites and have to comply with all safety provisions as stipulated by FEDO/Bureau of Indian Standards/the Electricity Act/OISD and other acts as applicable, in respect of all personnel directly or indirectly employed by the Contractors for the concerned works.

The following practices shall be followed at construction sites by the Contractors so as to ensure safety, health of people working at construction sites and prevention of fire; which shall be strictly implemented in co-ordination with the FEDO Site-in-charge.

4.1 Safety Policy

Each construction firm shall have a safety policy approved by FEDO, which shall deal with the following matters.

- Arrangements for training at all levels with particular attention to key workers such as

scaffolders, crane operators, welders etc. whose mistakes can be especially dangerous to other workers.

- Safe methods or systems of work for hazardous operations: the workers carrying out

these operations shall be involved in their preparations.

- The duties and responsibilities of Supervisors and key workers.

- Arrangements by which information on safety and health is to be made known.

- Arrangements for setting up safety committees.

- The selection and control of sub-contractors.

4.2 Safety-in-Charge

FEDO site-in-charge shall ensure that the contractors at all times shall designate a supervisor possessing required experience and skill for safety and health duties. Some example of duties which shall be assigned are : -

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- Provision, construction and maintenance of safety facilities like access roadways,

pedestrian routes, barricades and overhead protection.

- Construction and Installation of safety signs. - Safety provisions peculiar to each trade.

- Modification of lifting machineries such as cranes and goods hoists and lifting gears

such as ropes and shackles.

- Inspection and maintenance of access facilities such as scaffolds and ladders.

- Inspection and cleaning of welfare facilities such as toilets, clothing, accommodation and canteens.

- Transmission of the relevant parts of the safety plans to each work group.

- Emergency and evacuation plans.

- Information to management, quickly about unsafe practice and defective equipments.

- Dissemination of information on health and safety.

- Attend safety meetings and provide all information about safety and health and also

implement at work spot resolutions taken during the meetings.

- Assist FEDO Engineers/Client in conducting the mock drill.

- Maintain vigil on use of personal protective equipment by the workers. 4.3 Site Planning and Layout

Contractor shall make work plan, access to work spot, material storage and handling, vehicle movement (preferably one way), edge protection wherever there is drop of 2 M or more, placement of construction machineries, location of trade workshop / fabrication yard/laboratory, electrical installations (switchboard etc), medical and welfare facilities, lighting etc. in consultation with FEDO Engineers/Clients prior to commencement of the work and ensure implementation of the same.

Site tidiness must be maintained during construction by cleaning up rubbish/scarp/spilled oil and grease, keeping gangway, working platforms and stairways clear of equipment and material not in immediate use, removing or hammering down any nails projecting from timber etc.

4.4 Conduct

No one shall enter any part of FEDO/Client premises including the worksite other than for the purpose of carrying out the work. All contractors, personnel needing access will be required to obtain a pass issued by FEDO/Client and produce it if asked for. Contractor’s personnel shall abide by all rules and regulations stipulated.

4.4.1 Smoking inside the premises of a working location is strictly prohibited except in the designate

areas. 4.4.2 No source of ignition shall be taken to the licensed premises or job site unless covered by a

Hot Work Permit/Clearance.

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4.4.3 Personnel must also strictly adhere to the approved protective clothing and equipment

requirements. 4.4.4. It is essential that good house keeping is practiced at all times to keep the work area neat and

clean. No material on any of the site of work shall be so stacked or placed as to cause danger and inconvenience to any person or public.

4.4.5 At no time during working house or at any time on site should any of the contractor’s

personnel be under the influence of nor consume liquor, drugs or other intoxicating substances.

4.4.6 No children shall be present at work spot. 4.5 Occupational Health and Hygiene

The contractor shall be responsible for the medical welfare of its own personnel and shall provide for

First Aid Box – The contractors shall establish their own First Aid facilities at the site and arrange for emergency transports, when required. The contractor shall provide First Aid Boxes, contents of which shall be adequate for first aid treatment to basic emergencies which occur most frequently like burns, bleeding, insect bites, bone fracture etc. The boxes and containers shall be clearly identified as First Aid boxes and kept in easily accessible places, which shall be made known to every employee of that location. Contents shall be regularly checked for expiry dates. More serious injuries involving head injuries, fractures and severe wounds etc. shall be treated by a qualified and experienced medical personal.

- Contractor, at site on a part time basis, all major project sites, shall make the services

of a Doctor available. - Arrangement for professional medical treatment/ Hospitalization.

The contractor shall ensure that his personnel are medically fit to perform their work and they shall maintain highest standards of hygiene.

4.5.1 All contractors who employ more than 50 workers or where the Contract Value exceeds Rs.50

corers the following facilities are to be provided by the Contractor at site at his own cost.

- Arrangement for clean drinking water. - Toilet facilities - Canteen where tea and snacks are available - A creche where 10 or more women workers are having children below the age of 6

years. 4.6 Sub-contractors

FEDO Engineer responsible for work on site must approve the choice of sub-contractors if employed. Sub-contractor must comply fully with all safety rules and conditions applicable to the main Contractor.

4.7 Safety Equipment / Personal Protective Equipment

Safety equipments personal protective equipments shall be of approved make and are essential for avoiding injuries to workers on the job. A register showing stock and issue of PPE shall be maintained by the Contractor at site and must be available for inspection. The most common requirements of protective equipments are summarized below.

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4.7.1 Boots & Shoes

Suitable safety footwear conforming to IS: 10667/1989 shall be worn by personnel, considering the nature of works as hazards such as :

- Risk of crushing by heavy objects - Penetration by sharp objects - Penetration by chemicals or harmful liquids - Weld spatter Leather safety shoes/boots with steel toe caps shall be used for all heavy manual work and general construction. Shoes shall be abrasion resistant and suitable for wet and muddy conditions. Slip resistant shoes are also required for most of the works.

4.7.2 Gloves

Gloves conforming to IS: 6994 shall be used to protect the hands from the following hazards.

- Risk of abrasion - Risk of cutting - Risk of tearing - Risk of burn - Risk of infection

Leather, plastic or cotton gloves coated with an impervious substance are recommended for most applications.

4.7.3 Helmets / Hard hats

All personnel shall be issued with safety helmets/hard hats conforming to IS: 2925/1984, which shall be used at all times while the personnel are on site. Safety helmets shall be checked periodically for signs of wear/cracks and damage in which case these shall be rejected and replacements issued. Sufficient number of safety helmets shall be kept at site for visitors.

4.7.4 Protective Clothing during Welding and Handling Toxic / Hazardous materials

For handling hazardous materials and welding, additional body protection is recommended. Welders must wear aprons or overalls and gloves made of flame retarding materials. Full face shields with respiratory fitters where required shall be used. Personnel handling toxic or hazardous materials must be fully protected to avoid any skin contact with these substances. This may include the wearing of impervious overalls, rubber boots, gloves, fade mask and respiratory equipment like canister masks.

4.7.5 Goggles

All personnel shall be provided with suitable eye protection wherever there is a risk from :

- Flying particles/dust ingress - Chemical splash - Radiation glare - Hot sparks or metal splatter - Harmful vapours - Sand/grit blasting

Goggles shall be single piece constructed of clear impact resistant plastic and fitted with adjustable elastic straps, Goggles used for welding shall be fitted with recommended optical filters to reduce the intensity of radiation to safe level.

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4.7.6 Hearing protection

Hearing protection shall be worn by personnel involved with works in areas where noise level exceed 85 db (A noise level beyond which normal conversation becomes difficult) on a continuous or regular intermittent basis.

Protection is available in two basic types: 1) an external cup type defender which fits over the outside ear and 2) internal disposable type of earplugs usually made of compressible foam, which fits inside ear.

Whenever practicable, equipment generating high noise levels shall be located at maximum distance from any works being performed, and sound mufflers fitted.

4.7.7 Warning signs and Barriers

Care shall be taken to ensure that the Contractor has the necessary material to secure the work site and to warn the general public or other workers of dangers created by works. This shall include

- Construction warning signs - Warning lights and signs in traffic control zone - Barricades - The Contractor shall make necessary arrangements for illumination of the warning

signs and barricades wherever the same is required for safety reasons. 4.7.8 Respiratory protection

Respiratory equipment, whether static or bottled type, or self-contained breathing apparatus shall only be worn by trained personnel. Self contained breathing apparatus shall be used in emergency situations, whilst scheduled works shall utilize the static bottled-type. All equipments shall be thoroughly checked prior to use to ensure:

- Cylinders are full and gauges function correctly - All connections are tight - Face masks show no sign of possible leakage - Equipment to be used for tank entry must be as detailed in the Tank cleaning Manual

4.7.9 Safety Belt / Harnesses

Safety belts/harnesses conforming to IS: 3521-1989 shall be worn by all people working at a height greater than 3 mts above ground level, where safe working platforms with suitable railing, toe board etc. are neither available, nor practical.

4.8 Earth Excavation

All safety precautions as per IS: 3764 – 1992 shall be followed while carrying out excavation. In case of excavation by blasting or drilling operations Safety precautions stipulated in IS: 4081-1985 shall be adhered to.

i. Shoring shall be provided to protect the sides of excavation against collapse. Proper slopes

& shuttering shall be provided where excavation is deeper than 1.5 M

ii. Barrier/fence shall be provided for preventing people from slipping into the pit. If the pit is in vehicular driveway additionally a prominent board shall be put up showing “Excavation in Progress”

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iii. Pumping out of accumulated water from pit is to be done at regular intervals. Run-away water

shall be prevented from entering the excavated areas as such water can cause erosion of soil and sudden collapse of earth.

iv. If the excavation is carried out of without shoring necessary angle of repose to be maintained

at all times. v. No labour shall be allowed to sleep or take rest inside the pit. vi. Excavated earth shall be stacked away from cutting edge to avoid collapse of trench and

sliding of heaped earth in to trench. vii. Contractor shall ensure that the excavation does not damage any existing underground

cables, pipelines, foundation of adjoining buildings or structures etc. Wherever possible excavation shall not be so close and deep as to undermine safety of any adjoining building or structure.

viii. Before working/ entering inside an existing excavated pit it has to be ensured that no toxic

gases are present which can cause disaster. The contractor also has to ensure that the underground water present in the pit is not acidic in nature due to industrial affluents.

ix. Adequate access to and escape from the trench or pit must be provided at all times. This may

be by installing and securing ladders at regular intervals or by stepping the edge of excavation. The contractor shall provide crossover over excavated trench at suitable interval for movement of workers.

4.9 Piling and other Deep foundations

Safety precautions as stipulated in IS: 5121-1961 (Safety Code for Piling and Deep foundations) shall be adhered to while carrying our piling and other deep foundations. There are certain hazards which are common to all types of piling and the following precautions are necessary.

- Piling Machine Operators shall be over 18 years of age and properly trained. - Prior to piling all underground services shall be located and made safe. - There shall be a firm level base for the crane or crane mats shall be provided. - Protective equipments like safety helmets, ear and eye protection shall be used by the

workers. - All cranes, lifting appliances and lifting gear must have appropriate certificates of

testing and thoroughly examined. - Particular attention shall be provided to the risk of damage to lifting gear from sharp

edges. - Cranes used for lifting or lowering workers must be fitted with a dead man’s handle

and lowering shall be done under power. - Piling contractors shall submit a written statement to FEDO’s Site-in-charge, setting

out the precautions relevant to the type of piling they are to employ. - The Contractor shall arrange induction training and informations.

4.10 Working in basement / underground tank

i. Man entry into the underground areas is allowed only after specific approval from FEDO’s Engineer in charge also, proper exist shall be provided for emergency escape by way if easily accessible ladders etc.

ii. Air circulation must be there inside underground basement etc. Hot work in such places shall

be taken up only after ensuring that ample supply of fresh air is available using additional blowers etc.

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iii. People shall be allowed entry in the underground spaces only after ensuring that no toxic

gases are present inside. Purging of gases may be done by filling the U/G tank with water. No hot work is permitted unless the explosimeter reading is within acceptable limit and specific approval from FEDO’s Engineer-in-charge obtained.

iv. Whenever workmen are allowed to enter a vessel or U/G tank or confined space, it is

necessary to keep minimum two persons (alert and trained) at the manhole or entry point holding the other end of the rope fitted with safety belt of the person working inside so as to enable pulling out the person working inside in case of emergency.

v. Proper communication system and watch between people shall be kept.

4.11 Demolition

All safety precautions as per IS: 4130-1991 (Safety code for demolition of buildings) shall be followed while undertaking demolition jobs. Demolition must be supervised by persons with thorough knowledge not only of demolition process but also of the principles of building construction. First, a survey of the physical characteristics and design of the building to be demolished must be carried out in order to choose a safe method of work. Then a demolition action plan shall be submitted by the Contractor for approval before execution. Demolition is an inherently dangerous process and every one at site must wear protective equipments including helmet, gloves, safety footwear etc. as necessary and decided by FEDO’s Site-in-charge.

Before demolition begins, all services to the structure or building must be disconnected. Arrangements must be made to keep the unwanted persons as far away as possible from the site and wherever possible a fence not less than 2 M height shall be erected around it.

4.12 Working at Height 4.12.1 Safety Harness

All people working at heights more than 3 mts. must use safety harness. People working at lesser heights but exposed to greater risk (by way of material etc. lying one ground) must also use it.

4.12.2 Using ladder

Ladder used shall be of standard material like wooden/steel and be sufficiently strong conforming to IS: 3696-1991 (Part 2). It shall be secured at top and bottom and in addition one person should be present at the ground to hold the ladder as a second check. If the ladder is used for carrying material as well, suitable foot holds and handholds shall be provided on the ladder. The slope of the ladder shall not be too steep or flat (the ladder shall be given an inclination not steeper than 1 to 4 ie. 1 horizontal to 4 vertical) to cause slipping or falling off and it shall rest on firm surface. No portable single ladder shall be over 10 M in lengths, while the width between the side rails in ring ladder shall in no case be less than 30 cms for ladder up to and including 3 mts. in length. For longer ladders this width should be increased by at least by 6 mm for each additional 30 cms of length, Uniform step spacing shall not exceed 15 cms. Rung of the ladder shall not be used for support or to tie, stiles or side members are meant for this.

4.12.3 Scaffolding

Suitable scaffolding conforming to IS: 3896 (PART-1) shall be provided for workmen for all works that cannot be safety done from the ground or from solid construction except such short period of work, as can be done safety from ladders. The height above which scaffolding is

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mandatory is 2 mts. Scaffolding shall be of good quality Bamboo or steel tubular structure conforming to IS: 4014 (Part-I and II). Scaffolds shall be designed for their maximum load and with safety factor of at least 4 or as prescribed by the Site-in-charge. Scaffolds shall be provided with safe means or access, such as stairs, ladders or ramps. Joints in the scaffolds shall be tied up and clamped properly to avoid any slippage. Scaffolding or staging more than 30cm above ground or suspended from an overhead support shall have guard rails properly attached, bolted and braced at least 1 M high above platform and extending along the entire length of the outside with only such openings as may be necessary for delivery of materials. Scaffolding shall be supported at different heights. Safety belt must be used while working on the scaffolding. Scaffolding shall be physically checked for load carrying capacity occasionally.

4.12.4 Working Platform

Wherever possible, all works to be done at a height greater than 2 mts. above ground level, must be performed from a properly constructed and maintained working platform. Safe means of access shall be provided to all working platforms. Working platforms, gangways and stairways shall be so constructed that they shall not sag unduly or unequally. Every opening in a working platform shall be provided with suitable beams to prevent the fall of persons or materials. The working platform shall be :

- Closely boarded. - At least 70 cm wide if used only as a footing only: at least 80 cm wide if used also for

stacking material; and at least 1.1 mts, if used for the support of a trestie platform. - Provided with foe-boards of minimum 0.15 mts. in height. - Provided with handrails not greater than 0.85 mts. above toe-board. - Constructed as close to the structure or building as possible.

4.12.5 Working on roof

People working on roof shall be properly protected by providing temporary railing / hand rails/safety harness. Workers working underneath shall use helmets. Care shall be taken to prevent falling of material from top to adjoining area. In slant roofs more than 10° safety belt shall be used and belt end fastened properly to a fixed object. Workmen shall be not allowed to work on slippery roofs.

Fragile materials such as wired glass, corrugated plastic sheeting and un reinforced insulating slabs etc. shall be identified and necessary precautions taken while working on them. People working on fragile roof shall be properly protected by providing two Crawling Boards or Roof ladders so that one is available to stand on while the other is being moved. Crawling Boards shall have cross batons at least 32 MM thick and not more than 380 MM apart and shall be secured in position.

Prominent working notices shall be displayed at the approaches to fragile roofs.

4.12.6 Working on A/G Tanks

In addition to safety harness, which is a common precaution for working at heights, no workmen shall be allowed to work with loose cloths, chappal or loose shoes. The temporary work platform/trolley with railing generally used for shell plates welding at a height shall be checked for its strength to hold and carry welder and fitter. People working below must wear helmet. Safety shoes shall be used by the workmen to protect against welding splatter, metal pieces etc. Earthing of work piece must be provided through an earthing cable. Only tested chain blocks, ropes and chains shall be allowed to be used for lifting steel plates, appurtenances, other equipments on top of tank.

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4.13 Access to site

Free access to site shall be provided with clear roads, passage, gangways, staircase and scaffolding etc. Access to work-site shall be leveled, open and free from any obstructions like construction material or scrap/waste. Any pit or ditch shall be covered. Sufficient lighting at night shall be provided. Scrap and debris generated out of construction work shall be removed/disposed off at a regular interval as directed. Emergency exist shall be provided in case of blockade of primary exit.

4.14 Hot works

All fire precautions as stipulated in IS: 3016 (code of practice for fire precautions in welding and cutting operations) shall be followed while welding/gas cutting. Fire extinguishers, sand buckets, water and gunny bags shall be provided when hot work is in progress. Gas cylinders used for gas cutting and welding shall - Be of approved make - Be stored upright and be kept away from hot work and care shall be taken to prevent

heating of gas cylinders.

- Gas cylinder valves shall always be checked and shall be closed when not in use. - Be stored in a well ventilated area - Be fitted with safety caps when not in use - Not be lifted by nozzle and rolled

All gas and oxygen regulators shall be fitted with Flashback arrestors, being non-return

valves designed to prevent an explosive mix developing in cylinder.

Checking for leaks shall be by means of soapy liquid applied to each joint and under no circumstances shall a naked flame be applied to any part of the cylinder. When working at a height, do not place cylinders directly beneath the working area, as molten metal may fall on to the hoses, causing leaks and possible igniting the gases. During electric arc welding process, very high ultra violet radiation is generated. The welder and any person working in close proximity, in order to prevent permanent damage to the eyes, must wear suitable eye protection. When not in use, electricity to the holder and electrode shall be turned of. Hose shall be in good condition, properly clamped as per specifications. Welding cable shall have proper insulation with minimum number of joints. All equipments shall be properly earthed, and cables properly insulated and connected.

4.15 General safety precautions in electricity

Safety precautions as stipulated in IS: 5216:1982 shall be adhered to, while carrying out electrical works. Contractor shall ensure the following :

1. Only authorized persons shall carry out operation and maintenance of electrical systems. 2. Work permit and isolation of the electrical system before taking up the work must be

ensured. 3. Proper protective equipments shall be used. 4. Check for defective cables, loose joints in conduits, damaged fuse boxes, loose pins, faulty

sockets, and defective earth wire. 5. Do not overload electrical equipment. Do not fit make shift fuse wire.

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6. Use right type of tools for the jobs. 7. After maintenance of flameproof fittings, ensure that the fittings meet requirements of

flameproof standards. 8. Power supply cable shall be laid normally underground from source to the work place

whether permanent or temporary. 9. Jointing of cable shall always be made using proper junction box and flameproof junction

box when in hazardous areas even in case of temporary connections. 10. All equipments LT or HT, which are likely to cause hazard, shall be turned off and

segregated. All base terminals etc, shall be insulated. Rubber mats shall be used for LT/HT switch room, where applicable.

11. All electrical equipments like wires, switchboard etc. shall be protected against rains or leaking water lines etc. In wet condition switches shall not be operated until it is dried up properly. Switches, starters shall be placed well above ground level.

12. Proper earthing shall be provided for all electrical items and effectiveness of earthing shall be checked from time to time]

13. Electrical items shall be handled after isolation and care shall be taken to identify and replace damaged electrical items. Guard wire shall be provided for A/G HT wires.

14. Ensure all fuses are of good quality and conform to correct ratings. Use MCB’s as far as possible.

15. Electrical maintenance workmen working around a wet area near a fuse box must use wooden platform with rubber mat, insulated tools and rubber boots.

16. All electrical installation including incomer line, temporary distribution board, electric motor and machine must be installed as per IE Rules with proper earthing and must be inspected and certified by a licensed electrician/authority at periodic intervals.

4.1.6 House keeping

I) Arrange all machinery such as welding machine, generators, cutting machine, etc. in such a way that fire risk equipments are segregated and protected.

II) Check the machines at periodic intervals. III) Do not accumulate unwanted material near the machines, which may cause fire

hazards. IV) Storage place shall have proper ventilation.

4.17 Safety In Radiography Works

Planning and procedure for radiography initially shall be formulated by Contractors and submitted to proper authority. Procedure shall be thoroughly discussed by all related persons for familiarization. All radiation equipment and radioactive materials shall be stored, handled, transported or disposed off so that no person receives unnecessary dose of radiation. Shield ability of the radioactive materials container shall be inspected every 6 months. Warning signs and posters used internationally shall be displayed. Radiography shall be performed under the direction of radioactive Supervisors / Officer responsible for this work. All workers shall have extensive experience/knowledge of the work such as radiation procedure, operation of radiation apparatus and effects of radiation on the body. The following spaces or areas shall be classified as restricted areas.

a) Storage place of radioactive materials

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b) Any area where the radiation exists at levels such that large portion of the body could receive a dose in excess of 30 milligram per week.

c) Emergency storage area for radiation apparatus or radioactive material capsules.

Warning signs, labels and fence shall be provided for restricted area to prevent trespassing.

The area covered within a radius of 5 Mts. from the radiation working spot or location and subject to a dose of radiation in any one hour in excess of 50 milligrams shall be called the radiation area and trespassing in the area shall be strictly prohibited. All workers entering a restricted area shall wear film badges sensitive to radiation. All workers who could receive a dose of radiation in excess of 100 milligrams per day shall wear a pocket dosimeter and the dose of radiation received shall be recorded everyday. The dose of radiation shall be checked by the supervisor for each radiation exposure when the dose of radiation exceeds 100 milligrams. A Supervisor shall stand-by and suitable alternative such as shortening the radiation time, reinforcing the shield plate etc. shall be arranged. During radiation work dose of radiation at the boundary shall be measured and recorded. The radiography Supervisor shall measure and record the surface dose rate of restricted area every day as under.

a) Date of measurement b) Measuring method c) Description and capacity of apparatus d) Measured condition e) Results of measurement f) Name of measurement g) Any action taken

Radioactive materials shall be stored separately from other material or equipments. The storage place shall be 10 cm or more above the ground and locked to prevent accidents. Radioactive materials shall be stored in a case made of lead of ample thickness with a lock on the exterior surface of the case. The description of materials, quantity and danger sign shall be distinctly visible.

4.18 Hazardous Zones

Hazardous (flammable atmosphere) zones are classified as zone-0, zone-1 and zone-11. All other areas are unclassified but not necessarily non-hazardous. In these areas, safety precautions must be observed in order to eliminate risk of explosion. Zone-0 is defined as the vapour space in and directly around product storage tanks. Zone-1 is defined as an area where vapours may be expected at all times. For zone-11, flammable vapours may be expected to be present only when a failure to equipment or plant has occurred. Unclassified area cannot be assumed to be always non-hazardous, therefore must still be checked prior to issue of work permits. Following precautions shall be taken while working in hazardous areas.

4.18.1 Non-sparking equipment

Sparks can be produced from electrical tools / devices, and where two surfaces collide. In order to avoid risk of sparking, only tools approved for use in hazardous zone-1 shall be used. FEDO’S Site Engineer shall check the condition of all equipments used within hazardous zones.

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Where chipping or scraping is necessary in a hazardous area, several precautions shall be taken such as

- The surface being chipped or scraped shall be kept moist with water at all times. - Air driven jack hammers may be used where atmosphere has been certified to be safe and

the impacting surfaces must be submerged in water. 4.18.2 Workers

Workers are to be checked for matchboxes, lighters and other spark producing items. This shall be taken into storage with security at the gate or office.

4.18.3 Safety checks

In all cases where work is to be carried out within hazardous zones FEDO’S engineer/Client Safety Engineer must check the area using an explosimeter for the presence of flammable vapour. The explosimeter shall be verified before each use, for its smooth functioning. Should there be any indication of flammable vapours, the work permit must not be issued. Further steps will then be taken to reduce the vapour content of the surrounding atmosphere and the flammability check repeated and only then work permit issued. Authority to commence works in hazardous zones shall be continuously supervised by FEDO’S Engineer/Clients Engineer.

4.18.4 Fire Screen Wall

Fire screen provided to segregate hot works in a hazardous area shall be erected foolproof and following precautions shall be taken in construction.

i) Members shall be made of standard size MS pipes, MS structures, strong enough to withstand the wind/dead loads. The bottom of uprights shall be properly grouted.

ii) Good quality G.I. Sheets free of damage and holes shall be used as screening wall. G.I. Sheets shall be properly tied up with the structure.

iii) The height of fire screen wall shall be decided based on the level at which hot work is carried out. Like, in case of above ground tanks fabrication by jacking up method, in operating location, a fire screen of 6 M height is sufficient whereas in the other case it is required to have a height equal to height of structure to be fabricated.

4.19 Working with machineries / Material handling equipments

Safe practices as stipulated in IS:7293-1974 shall be adhered to while working with construction machinery. Safe working space for all these equipments must be provided. Mixers, winches, cranes, bending machines etc. used shall be overhauled regularly as per manufacture’s advice / maintenance schedule. Proper warning boards / signs shall be provided when machineries like cranes, hoists are being operated. Brakes, clutches etc. of winches shall be checked on regular basis. Chains, ropes, belts shall be inspected and repaired / changed as necessary.

4.19.1 Cranes

All works involving the use of crane shall be properly planned in advance and the following shall be ensured.

- The crane is capable of lifting the intended load - The condition of the ground at the crane location is satisfactory to support the crane and load - The rotation of the cab and, therefore the boom is not restricted-suitable matting or plates are

available to protect underground services and paving - All slings shackles, hooks etc. are of correct rating and in good condition

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- Cranes and lifting equipments must be inspected and ensured that they carry valid test certificate issued by an accredited testing agency

- Crane hooks are to be fitted with properly functioning safety clips to prevent displacement of the sling from the hook during the lift

- Driver of the crane must be watchful and must ensure before driving the vehicle either forward or reverse that no one is near the wheel of the vehicle and no one is trying to climb the vehicle while moving. Crane operators and signalers must be over the age of 18, trained and sufficiently experienced. Hand signal shall be clear and distinct and shall follow recognized code or system.

- Safety practices as stipulated in IS: 7293-1974 (Code of Practice for Working with Construction Machinery) shall be adhered to while working with cranes.

- All vehicles used by the contractor shall be in worthy conditions and in conformance to the land transport requirements.

- All drivers shall hold a valid driving licence for the class of vehicle to be driven. 4.19.2 Vehicles

All vehicles used for carrying workers and construction materials must undergo predictive/preventive maintenance and daily checks. Contractor shall maintain a register for this purpose for each vehicle. All documents related to the vehicle must be submitted to for checking. Driver with proper valid licence shall only be allowed to drive the vehicle. Routes shall be leveled, marked and planned. Speed limit must be specified. Wherever possible one-way system shall be followed. Head clearance must be ensured on the route of the vehicle and no vehicle shall be allowed to deviate from its route. Overloading, carrying unauthorized passengers etc. must not be allowed by the contractor.

4.19.3 Plant, Tools and Equipments

The following four basic principles apply to and govern the safe use of hand and power tools - To choose right tool for the job - To use only tools in good condition - To use tools correctly and only to the purpose they were intended - To maintain and store tools properly

Electrical tools shall be checked to ensure that the supplied voltage is comparable to the machine’s design. Where required, electrical tools shall be properly earthed. High speed rotating equipments such as grinders shall be fitted with protective guards. Power tools shall never be left operating unattended. Spark arrestors shall be fitted to all equipment exhausts where a risk of combustible gases in the atmosphere exists.

The contractor shall carry out periodical inspection of plant, tools and equipment.

4.20 Health / Fire Protection against hazardous materials

Harmfulness of materials shall be identified and proper care shall be taken against fire/health hazardous e.g. against asbestos fibre / rope, sand / shot blasting, paints handling leaded container and tank, furfural liquid etc. Waste materials and consumables like woods, papers, plastic pieces etc. shall be cleared on regular basis. Petroleum products / solvents used for cleaning etc. shall be kept away from working site especially when hot work is in progress. No smoking board/signs etc. shall be used in sites where such materials are stocked. Paints- Paints shall be stored in separated areas. The quantity of paint stored in actual working areas shall be as minimum as practicable. The ingestion of paint shall always be avoided. Food and drink shall not be brought, stored, prepared or consumed in areas where paints are stored, handled or used. Smoking in such areas shall be prohibited. The inhalation of paints, dusts or fumes shall always be avoided by the use of local ventilation or extraction. Where fumes or dusts are unavoidable, then suitable approved respirators or face masks shall be worn. All personnel who handle and use paints shall wear appropriate protective clothing

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(as a minimum gloves, eye protection and overalls). Splashes of paint on skin shall be treated promptly by copious washing with water or an approved cleaning agent. (Solvent shall not be used for personal cleaning).

5 Work Permit System

If work is to be performed in an operating location by any person other than the operating personnel of that area, a duly authorized written work permit shall be obtained by the person / agency executing the work. This is a document authorizing persons to carry out the work concerned, warning them of the possible hazards and spelling out precautions needed for the job to be done safely. The contractor shall be fully aware of the details of the work permit system and shall obtain the same signed by FEDO’s authorized representative / Client’s representative before starting the job. Based on the nature, the work shall be undertaken either under Hot work permit or Cold Work Permit. Hot work is an activity, which may produce enough heat to ignite a flammable air-carbon mixture or a flammable substance. Cold work is an activity, which does not produce sufficient heat to ignite a flammable air-hydrocarbon mixture or a flammable substance. The two types of permits are minimum requirement, which must be fulfilled before commencing the work. Permits and certificates are to be issued by the person with overall responsibility for the area, usually the Engineer-in-Charge of FEDO / Customer. Permits are to be kept with the site supervisor at all times. Formats for these permits are given in Appendix-A. For jobs like excavation, road/dyke cutting, electrical etc. where the work permit issuing authority may have to take clearances from other sections / personnel, the work permit must be accompanied by associated permits like, Excavation Permit, Electrical Certificate etc. Excavation Permit When excavation work is to be undertaken, persons with thorough knowledge of underground service systems must check the site. Cables scanning using instruments will be required in areas around high voltage cables. Hazardous situations arising from sparking during excavations and stone breaking must also be considered. Format for this certificate is given in Appendix - B. Electrical Work Permit This is issued to ensure that an authorized representative of the Project Engineer has electrically isolated the equipment to be worked on, and has taken suitable steps to prevent inadvertent reconnection. Some points of consideration are:

- Has the electrical supply been cut off and have precautions been taken to ensure that it

cannot be reconnected eg. fuses removed, notices displayed and pad locks used. A model Format for this permit as per IS: 5216 (part 1) is given in Appendix – C.

6 Accident Reporting And Classification Of Accidents 6.1 Accident Reporting

All employees must be encouraged to report any incident, which has or could have caused injury, illness, damage to property, or interruption of work. The reporting of such accidents help in analyzing what went wrong and enables steps to be taken to prevent a recurrence. The accident report, forms the basis for objective investigation of the accident and will bring out essential and contributory factors leading to it. The necessary decisions then can be taken to prevent recurrence in future.

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6.2 Classification of Accidents

Accidents are classified as follows and provide data for future accident investigation. The analysis of such classified accidents highlights typical locations / operations in need of immediate attention for preventing accidents.

a) Near Miss

It is a `narrow escape’ where accident, major loss or injury did not occur. Such incidents must be reported locally and the working conditions leading to it must be investigated.

b) Fatality

A death resulting from work injury is covered under this category irrespective of the intervening time between injury and death.

c) Permanent total Disability

Personal injury, which incapacitate a person completely, and results in termination of employment.

d) Permanent partial Disability

Any injury, which results in complete loss or permanent loss of use of any part of body or any permanent impairment of the function of the body.

e) Lost Work – Day case

Any injury excepting permanent partial disability which renders the injured person unable to perform any regular job or restricted work, on any day after the day of receiving the injury.

f) Restricted work case

The injured person gives up work on following the accident, which does not include all his normal duties or regular job as a result of the injury.

g) Lost workdays

The number of calendar days on which the injured person was temporarily unable to work. h) Restricted workdays

The total number of calendar days from the start of restricted work, by the injured person, till he returns to his regular job.

i) Medical treatment cases

The injury requiring medical treatment under order from a physician but does not involve lost work days or restricted workdays.

6.3 Reporting

Contractors are required to notify by the FEDO’S Site-in-Charge, of accidents as follows:- Lost time injuries – immediately First Aid injuries – within a day Damage to plant or equipment – within a day Fires and Misc. Events – immediately

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7.0 Meetings on safety

7.1 Prior to job

All new contractors must be given an induction training by FEDO’s / Customer’s Engineer, before start of work. A minimum requirement for induction training will be familiarization with existing rules and regulations and the hazardous of work environment, including.

- Smoking restrictions - Work permit procedures - General hygiene and sanitation codes to be followed at site - Traffic and parking regulations - Restrictions on used of drugs and alcohol - Allocation of place for eating/drinking - Restriction on movement within Company premises - House keeping standards - Danger and safe handling procedures for hazardous substances - Use of safety equipments - Hazards of excavation operation eg. damage to underground cabling/piping - Required action in case of fire and medical alarms - Safety boards/notices to be provided.

7.2 Site meetings

For large or complex jobs, regular site meetings shall be held to review safety on the job as part of site meetings.

7.3 Extraordinary events

After any extraordinary events or accidents it is recommended that FEDO’s Engineer hold a site meeting to review the incident and formulate a safety policy to prevent its recurrence.

7.4 Contractor shall have arrangement to transport his workmen, for medical attention in the event of an accident at work site.

7.5 Documentation

All accidents or incidents must be immediately reported and recorded in the safety book of FEDO.

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PART – B QUALITY ASSURANCE

8.0. Quality assurance plan 8.01. The quality of this activity is ensured by the usage of work instructions covering in

detail the aspects given in the following table.

----------------------------------------------------------------------------------------------- S.No. Item Activities ----------------------------------------------------------------------------------------------- 1. Identification of types of safety standards to be followed considering the

nature of work -----------------------------------------------------------------------------------------------

2. Ensure nomination of qualified Safety Engineer by each contractor ----------------------------------------------------------------------------------------------- 3. Approval of work plan for each contract job ----------------------------------------------------------------------------------------------- 4. Ensure availability of safety equipments at site and safety practices are followed ---------------------------------------------------------------------------------------------- 5. Ensure reporting of accidents ----------------------------------------------------------------------------------------------- 6. Ensure proper training imparted to all concerned -----------------------------------------------------------------------------------------------

8.02. The responsibility for quality assurance of this activity rests with RCM (FEDO).

L1 - Safety Engineer - 100% L2 - Engineer-in-charge - 100% L3 - RCM (FEDO)

PART – C WORK INSTRUCTIONS Work Instruction sheets : Check lists shall be maintained by site in charge for issuing work permits to contractors.

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PART-D – WORK INSTRUCTIONS

D-1 SAFETY WORK PERMIT HOT WORK

PART-A

To be filled by the contractor a. Permit issued to : …………………………………………………………

b. Details of work : ………………………………………………………..

c. Equipment and Area ………………………. Plant d. Approx. duration of work : …………………….. e. Preparation made The following items shall be checked before issuing the permit :-

Item Done Not reqd.

1. Equipment/work inspected

2. Surrounding area checked/cleaned up, Oil/rags/grass etc. removed

3. Sewers, manhole CBD etc. & hot surfaces nearby covered

4. Considered hazard from other routine/non-routine operation

and concerned persons altered

5. Equipment electrically isolated and tagged, Tag No………

6. Fire water hose/Portable Extinguisher provided

7. Fire water system checked for readiness

8. Equipment blinded/disconnected/ closed/isolated/wedged open

9. Equipment properly drained/ depressurised

10. Equipment properly steamed/purged

11. Equipment water flushed

12. Gas/Oxygen deficiency test done and found OK

13. Shield against sparks provided

14. Proper ventilation and lighting provided

15. Proper means of exist provided

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16. Precautionary tag / boards provided

17. Portable equipment/nozzles properly grounded

18. Standby personnel provided for vessel entry

19. Standby personnel provided for watch from process /

safety / maint. / contractor / fire department

20. Iron Sulphide removed / kept wet

21. Area cordoned off

22. Precaution against public traffic taken

23. * Clearance obtained for excavation

24. * Clearance obtained for road cutting

25. * Clearance obtained for dike cutting

26. Checked flame arrester on mobile equipment

27. Checked for oil/gas trapped behind lining in equipment

28. Can work be done other than by use of flame? YES NO

(By Contractor)

Name :

Signature :

Agency :

Date:

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D-2 SAFETY WORK PERMIT HOT WORK

(To be filled by the Safety Engineer)

1. Are the surrounding safe……………………………………………………… 2. Is the equipment safe for work……………………………………………..

Gas test (Hydrocarbon/Toxic Gas Oxygen deficiency, explosive test)

Permit extended upto

Taken by Date

Time

Name Sign

%HE

H2S.CO,O2

Date

Time

Additional Precaution,

if any

3. Protective equipment suggested. (Check all items required). Safety Helmets/ Gloves/ Goggles/ Safety

Shoes/ Boiler Suit/ Face Shield/ Apron/ Dust respirator/ Fresh Air mask / Life Line/ Safety Belt/ Scott air pack/ Canister Gas Mask (Type …………………….

4. Fire fighting equipments need a) Water Hose …………………… b) Chemical Extinguisher …………………………. Type c) Any other precautions d) Fire men presence required or not 5. After test and personal inspection of all requirement this permit is approved at .…………………………. AM /

PM ………………………… on ……………….. This permit is valid upto ……………………… AM / PM …………… on ………………. *To be filled by the contractor and counter checked by safety (By Safety Engineer) Name : Agency : Date : Signature : 6. Permit received & work taken over at ………. AM / PM …………..on…………… (Contractor) Name : Agency : Date : Signature : 7. a. Validity extended after check till…………………. AM / PM ……….. on ………….. Contractor : Name & Signature : Safety Engineer : Name & Designation : Signature b. Validity further extended after check till ……… AM / PM …..on ………………….

Originator : Safety :

8. Work completed & handed over at ……………………. AM / PM on …………………………………………... (By contractor) Name : Agency : Signature :

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THIS PERMIT IS TO BE RAISED FOR THE FOLLOWING JOBS

1. Any work involving open flame in high hazardous areas or equipments carrying high

hazardous materials. 2. Entering closed vessels, tanks, pits or confined areas. 3. Possible abnormal exposure to corrosives, toxic materials or extreme temperatures. 4. Work at high elevations. NB This permits is valid only for the shift in which it was originated. If the work is incomplete, the

permit has to be extended in every shift for a maximum of 2 more shifts only.

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D-3 SAFETY WORK PERMIT FOR COLD WORK COLD WORK PERMIT

(To be filled by Contractor) a. Permit issued to : ……………………………………………………….. (Agency)

b. Details of work : ……………………

c. Equipment & Area : ……………………

d. Approximate duration of work :

e. Preparations made :

The following items shall be checked before issuing the permit: Item Done Not reqd.

1.

2.

Environment work area inspected

Surrounding area checked and covered

3. Equipment Elec.isolated and tagged Tg. No.

4. Running water hose / portable extinguisher provided

5. Equipment blinded / disconnected / closed / isolated wedged open

6. Equipment properly drained / depressurised

7. Equipment water flushed

8. Equipment properly steamed / purged

9. Iron Sulphide removed / kept wet.

10. Proper ventilation and lighting provided

11. Gas test done, found gas free

12. Area cordoned off

13. Stand by personnel provided from process / Maint. Contractor, Fire

Department

14. Is it safe to do this job now? YES NO

15. Remark on toxic / hazardous chemicals if any

Special instructions.

16. This permit is valid up to ………………AM/PM on …………….

Permit originated by

Name :

Agency: Time & Date :

Signature :

17. Permit extended after check up to ……..AM/PM on ……………..

Name : Designation: Time & Date: Signature : Permit received & work taken over at ………..AM/PM on ………….. (Contractor) Name : Designation : Department : Signature : Work completed & handed over at …………..AM/PM on …………… Name : Designation : Signature :

(FEDO)

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D- 4 SAFETY WORK PERMIT FOR EXCAVATION

Serial No………………

Date: ……………..

From: To: FEDO

Permission is requested to excavate in the following area (sketch to be drawn on reverse side of form). If a road is involved, state time road will be totally or partially closed.

From: FEDO / CLIENT Date : ………………….

Permission is granted to excavate in the area described with the following provision (if any).

Permit is valid from ………………. to ………………….

ENGINEER-IN-CHARGE

Renewed on …………………… to ……………………..

ENGINEER-IN-CHARGE

Renewed on ……………………. To ……………………..

ENGINEER-IN-CHARGE

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ANNEXURE - 2

SAFETY ACTION PLAN

All supervisors and contract workers shall attend safety course and obtain certification. Only safety trained

workers will be deployed by me / us.

All personal protective equipment will be provided by me. We will strictly adhere to OWNER / CONSULTANT safety rules and regulations. We will follow the work permit system of OWNER / CONSULTANT. While working at height, safety belt will be used. While handling with chemicals proper precaution shall be taken to avoid spillage or splash on body. Any incident / accident shall be reported to OWNER / CONSULTANT and documented properly. Any injury to the personnel employed by me for the job will be promptly reported to OWNER / CONSULTANT.

Fire extinguisher will be provided as specified in the permit. Proper enclosures will be prepared for welding. While entering column / vessel proper care will be taken by providing standby personnel outside. Only safe to use scaffolding will be used. Daily safety briefing will be given to the personnel employed by me. Safety supervisor shall be designated who will monitor safe working. I / We will employ only medically fit employees for the execution of the job.

I / We are committed to above safety action plan and reassure the jobs undertaken will be carried out

safely without any injury to property or personnel.

Job No:

Job Name :

NAME AND STAMP OF AUTHORISED PERSON OR CONTRACTOR.

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HOUSEKEEPING PLAN

All equipment will be properly arranged and placed before start of work. A separate bin shall be provided for collecting waste generated by the personnel employed by me. i.e.. canteen

waste / gloves / cotton waste.

All debris generated from plant will be collected and stored in OWNER / CONSULTANT allocated space.

Metallic debris will be carted away to warehouse and accounted for. Unused material will be deposited back to warehouse. Waste insulation material will be taken out of the site immediately. Spillage of oil, if any, will be cleaned immediately. Work area will be kept clean at all times. Contractor shed and surroundings, if allocated any, will be kept clean and no debris will be deposited on road.

We will maintain approach way for movement of cranes etc. I / We are committed to above housekeeping plan and assure to abide by OWNER / CONSULTANT

requirement.

Job No:

Job Name :


ENVIRONMENT CONTROL PLAN

Proper care will be taken at site to avoid any oil leakage / seepage into the ground. In case of leakage while opening flange, the matter will be reported to OWNER / CONSULTANT. Debris generated like insulation, refractory, concrete etc will be collected and stored in designated places as

directed by OWNER / CONSULTANT.

Welding machines used shall not emit smoke beyond the permissible level. Cleaning of work site will be carried out on a continuous basis. Proper breathing apparatus will be used wherever required.

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DUST CONTROL PLAN

Work shall be carried out in a manner where generation of dust is minimum. Loose dust / dirt debris will be collected in bags and dumped in designated areas. Work area will be barricaded, if required, to prevent dust inhalation. Dust mask will be used in dust prone areas.

I / We are committed to above environment plan and dust control plan and assure to abide by

OWNER/CONSULTANT requirement.

Job No:

Job Name :


QUALITY ASSURANCE PLAN

Welders will be qualified as per OWNER / CONSULTANT inspection procedure. Only OWNER / CONSULTANT

qualified welders will be engaged for job.

Proper electrodes as specified in action report / scope of work by OWNER / CONSULTANT will only be used.

Proper oven arrangement will be made for use of electrodes. All weld fitments will be offered to OWNER / CONSULTANT. Weld joints wherever required will be offered to radiography. Minimum rejections / rework will be ensured. Condition of welding machine / generator will be excellent. Proper job sequence will be planned and followed. Experienced riggers will be deployed for all rigging jobs. Rigging will be aware of sign codes / slings, chain

blocks to be used.

Fitters / fabricators will have relevant experience and able to understand drawings. All activities will be recorded and documented date wise. Grinders will use proper wheels and depending upon the surface conditions. All tools and tackles used will be of reputed make only. Modern and mechanised tools will be used wherever possible. I / We are committed to above quality assurance plan and reassure the quality jobs to the satisfaction of

OWNER / CONSULTANT will only be carried out.

Job No: Job Name : NAME AND STAMP OF AUTHORISED PERSON OR CONTRACTOR.

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SPECIAL SAFETY CONDITONS

1. Contractor shall abide by the safety regulations of the refinery as mentioned in the

Contractor’s Safety Regulations ( Latest Revision ) as well as ensue that safety equipment as stipulated in the Factories Act ( Latest Revision ) are used by their employees during the execution of work. The Contractor shall also abide by the environmental regulations in the refinery.

2. Contractor shall deploy experienced supervisors and other manpower who are well

conversant with the safety and environmental regulations of the refinery. The electricians to be deployed on the job should have Wireman License issued by Statutory Authority.

3. All supervisors of the job must be given safety training / demonstration with the help of

OWNER / CONSULTANT Fire & Safety Section and should acquire knowledge of fire prevention and should be able to make use of fire extinguishers.

4. No work shall be carried out at site without proper valid hot work and / or work permit.

The contractor has to designate his supervisor to sign and receive the hot work permits on his behalf.

5. Contractor shall comply with all the Hot work and Cold work permit conditions issued

by the owner for the specific job.

6. a) All injuries sustained by the Contractor personnel and damages to vehicles and property, shall be promptly reported to the Engineer-in-Charge as well as to the Safety Section during normal working hours and to the Senior Manager ( Shift Administration ) other than normal working hours. He must furnish within 24 hrs of the incident, a written report to OWNER / CONSULTANT and to Safety section.

b) Contractor must arrange to immediately investigate, properly document and report

any injury, accident or near miss involving any of his employees and take follow up action. Medical treatment for injured contractor’s personnel will be entirely the responsibility of the Contractor.

7. According to Factories Act and ESI regulations, any person sustaining any injury in

the refinery and absenting himself from work for more than 48 hrs, his accident report has to be sent to the respective Govt. authorities. Therefore, the contractor shall inform the owner’s representative such matter immediately, who will direct him to Safety section for necessary action.

8. Contractor shall deploy adequate number of supervisors including specific safety

supervisor during the period of execution of the contracts awarded to him.

9. The contractors whose safety records are not satisfactory will be viewed seriously and necessary action (viz., cancellation of registration / contract) shall be taken against the contractor.

10. All supervisors and workmen employed by the contractor must use, during the work, the following Personal Protective Equipment (PPE) without which permission is liable to be denied.

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a) Hard Hat b) Safety Shoes c) Hand Gloves

11. All the above PPEs and other job specific PPEs of ISI make as may be prescribed

are to be provided by the contractor.

12. Contractor must familiarise himself from OWNER / CONSULTANT about all known potential explosion or toxic release hazards related to his contract. He in turn will ensure that same information has been passed to his supervisors and workmen. Proper record of such dissemination of information must be made by the contractor and submit to the Engineer-in-Charge failing which further continuation of work may be withheld.

13. Contractor must ensure that all his supervisors are properly trained on safety

aspects. The Contractor shall maintain proper documentation in respect of all persons regarding the safety training imparted. At the start of each day’s work the contractor’s supervisors shall guide the workers specifically on the safety requirements of the job and work conditions.

14. Contractor must submit along with his tender the safety, housekeeping, environment

control, dust control and quality assurance plans in the prescribed formats, which will form part of tender evaluation.

15. Contractor must provide at least one full time on site safety coordinator when the

contractor has engaged manpower in excess of 50 in contract activities at site. If the manpower is less than 50, on site safety co-ordination responsibilities shall be assumed by anyone of the contractor’s other supervisory staff. In both the cases, the contractor must specify in writing the name of such persons to the OWNER / CONSULTANT.

16. Contractor’s safety co-ordinator or his supervisor responsible for safety as the case

may be shall conduct at his work site, and document formal safety inspections and audits at least once in a week. Such documents are to be submitted to OWNER / CONSULTANT for his review and record.

17. Contractor must ensure highest standard of housekeeping in his area of work on a

day-to-day basis. An unsatisfactory housekeeping will earn negative rating, which will attract penal actions like cancellation of registration / contract.

18. Contractors and supervisors must attend all scheduled safety meetings as would be

intimated to him by the OWNER / CONSULTANT. 19. Before starting work under any contract, the contractor must ensure that a job specific

safety procedures / field practices as required over and above the safety permit conditions are prepared and followed. He should also ensure that all supervisors and workers involved understand and follow these procedures / field practices.

20. Contractor must ensure that in his work site:

a) Appropriate display boards are put displaying signs for site safety, potential hazards and

precautions required, and

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b) Safety performance scoreboards are provided.

21. Contractor shall put all efforts to deploy minimum manpower to execute the jobs in

stipulated time by using modern techniques & mechanization. 22. Quotation must clearly indicate the number of Supervisors and skilled or un-skilled

workers, which will be deployed for the job, from time to time during execution of contract.

23. Upon award of the contract and prior to commencement of job, the Contractor shall

furnish CV’s of all their supervisors & skilled or un-skilled workers.

24. All personnel deployed by the Contractor for the job must have completed Safety Training in OWNER’s / CONSULTANT’s Safety Department. Details on the Health, Safety and Environment (HSE) training, that is mandatory for the contractor, workers and supervisors are attached separately.

25, The contractor shall maintain a job-wise register at site in which all safety details like

accident report, on-site inspections etc are entered on regular basis. This register shall be offered for inspection on demand by OWNER / CONSULTANT.

26. The contractor shall employ only medically fit personnel for the jobs.

______________

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HEALTH, SAFETY AND ENVIRONMENT TRAINING

The contract safety management system of OWNER / CONSULTANT calls for Health, Safety and Environment (HSE) training to all connected with contract works viz., Contractors, Contract supervisors, Contract workers etc. who have to work inside the refinery. The contract safety management envisages HSE training as below :

A. Contractors:

The contractor or in the case of companies the designated overall Manager in charge of the job shall attend one day HSE training. A Safety ID cared will be issued on completion of the training programme.

B. Contract Supervisors / Engineers:

i. One day HSE training is compulsory for all contract supervisors / engineers.

ii. Two days additional safety training on work permit and safe work practices is

compulsory for all contract supervisors / engineers for getting an authorization to sign hot work permits. These personnel only can supervise the jobs at site.

At the end of each of the above two trainings, an examination is conducted and only those

qualified will be issued with a safety ID card.

C. Contract Workers:

All contract workers shall attend one day HSE training. A Safety ID card will be issued on completion of the training programme.

The Safety ID cards issued will have a validity of one year from the date of qualifying. The Safety ID cards will be different for each category viz., Contractor / Consultant, Contract Supervisor, Contractor Supervisor authorized to sign hot work permit and Contract worker. For renewal of the ID cares, the contract personnel will have to go through the same process of training, as described above, once again.

Safety ID cards will be compulsory for applying for security entry pass for all contract

personnel working inside the refinery.

All contract supervisors / engineers and workers who will have to attend the HSE training programme have to be sponsored by LSTK contractor.

The contractor shall prepare a consolidate list of those required to be trained and given entry passes for working within the refinery in connection with the job awarded to him / them. The list shall be submitted to the OWNER / CONSULTANT for necessary recommendation for HSE training as above.



Bidding Document

J13/09177

12.0 ANNEXURES



Bidding Document

J13/09177

FORM- A

NAME OF THE WORK : : Supply and Installation of Electrics for Electrical Distribution System Revamp –Phase III

TENDER NO. : J13/09177

UNDERTAKING BY THE BIDDER

We--------------------------------------------------------(Name of the bidder) hereby represent that

we have read and understood the bidding document and that our bid has been prepared

accordingly in compliance with the requirement stipulated in the said document.

We are submitting bidding document Part-I “Pre qualification cum techno-commercial bid”

as part of our bid duly signed and stamped on each page in token of our acceptance. We

also undertake that in the event of our bid being considered for award of work, we shall

sign and stamp on each page of these documents as part of the contract.

SIGNED FOR AND ON BEHALF OF

(NAME OF BIDDER) Place : ____________________ Date : _____________________ NOTE: This undertaking should be signed by the Bidder's representative who is signing the bid.



Bidding Document

J13/09177

FORM- B

NAME OF THE WORK : Supply and Installation of Electrics for Electrical Distribution System Revamp –Phase III


FORMAT FOR EXEMPTIONS AND DEVIATIONS

BID DOCUMENT REFERENCE SL. NO. PAGE

NO. CLAUSE

NO. DESCRIPTION

DEVIATION

NOTE

1. Bidder is required to comply with the requirements of the Bid Document, and not to

stipulate any exceptions or deviations. In case it is unavoidable, Bidder may stipulate

exceptions and deviations to bid requirements only as per the above format.

2. Any exceptions/deviations in the above format shall be attached separately with the Part -I,

Pre qualification cum techno-commercial bid (and not with price bid).

3. Bidder shall furnish Technical and Commercial deviations, if any, separately.

4. Any deviations stated elsewhere in the bid shall not be taken into account and may render

the bid non-responsive and liable to be rejected.

Signature of Bidder : ____________________________

Name of Bidder : ____________________________



Bidding Document

J13/09177

FORM-C NAME OF THE WORK : Supply and Installation of Electrics for Electrical Distribution System Revamp –Phase III


CONCURRENT COMMITMENTS

SL. NO.

FULL POASTAL ADDRESS OF

CLIENT AND NAME OF OFFICER-IN-CHARGE/ CONTACT PERSON

WITH FAX/ TELEPHONE NOS.

DESCRIPTION OF THE WORK

VALUE OF CONTRACT

DATE OF COMMENCEMENT

OF WORK

SCHEDULED COMPLETION

PERIOD

% COMPLETION AS ON DATE

EXPECTED DATE OF COMPLETION

REMARKS

SIGNATURE OF BIDDER : ------------------------------------- NAME OF BIDDER : -------------------------------------



Bidding Document

J13/09177

FORM-D NAME OF THE WORK : Supply and Installation of Electrics for Electrical Distribution System Revamp –Phase III


DETAILS OF PROPOSED EQUIPMENT, TOOLS AND TACKLES The bidder shall submit herein details of construction equipment, tools, tackles proposed to be deployed for this work and shall indicate each case whether

the same

(A) – Already owned by bidder and available for this contract. (B) – Anticipated to be hired. ( C ) - Anticipated to be purchased.

Incase (A) present location shall be stated. Incase (B)&(C) name and location of lending agency or supplier shall be stated along with MOU / Consent letter

SL. NO.

ITEM TO BE DEPLOYED

DESCRIPTION, MAKE,

MODEL AND CAPACITY NUMBERS

CATEGORY (A) OR (B) OR (C) ABOVE LOCATION REMARKS

Bidder agrees to augment the above list with additional number / categories of equipment, tools and tackles, if required and directed by the

Engineer-In-charge, to complete the work within the time schedule and quoted price.




Bidding Document

J13/09177

FORM- E



DETAILS OF PROPOSED ORGANISATION The Bidder shall submit herein details of Head Office and Project / Site Organization proposed to

be deployed for execution of work in chart form. Bidder shall also furnish the CV’s of Site-in-

Charge and key personnel to be deployed.

Bidder agreed to augment the chart with additional number/ categories, if required and directed by

the Engineer-in-Charge to complete the work within the completion time schedule and quoted

price.

SIGNATURE OF BIDDER : ____________________ NAME OF BIDDER : _____________________



Bidding Document

J13/09177

FORM- F



INFORMATION ABOUT BIDDER

(To be furnished with Tender)

1. In case of Individuals 1.1 Name of business :

1.2 Whether his business is registered :

1.3 Date of commencement of business :

1.4 Whether he pays Income Tax over

Rs. 1,00,000/- per year :

1.5 Copies of the Balance Sheet of the Company

Of the last three years :

2. In case of Partnership 2.1 Name of Partners :

2.2 Whether the partnership is registered :

2.3 Date of establishment of firm :

2.4 If any of the partners of the firm pays Income Tax

Over Rs. 1,00,000/- per year, state who is paying

the same :



3. In case of limited liability Company or Company Limited by Guarantee

3.1 Amount of paid up capital :

3.2 Name of Directors :

3.3 Date of Registration of Company :



Signature of bidder : ____________________________ Name and Address of the Bidder: ____________________________

____________________________



Bidding Document

J13/09177

FORM- G



PROFORMA FOR BIDDER’S PRE-BID QUERIES / CLARIFICATION

BIDDING DOCUMENT SL.

NO PAGE NO.

CLAUSE NO.

BIDDER’S QUERIES / CLARIFICATION OWNER / FEDO’S REMARKS

NOTE : Bidder to note that Pre-Bid Queries must be furnished in the format prescribed

above. Queries/ Clarifications sought in any other form shall not be entertained.

SIGNATURE OF BIDDER : -------------------------------------

NAME OF BIDDER : -------------------------------------



Bidding Document

J13/09177

FORM- H



COMPLIANCE TO BID REQUIREMENT We confi rm that our bid complies with the total Part-I, Pre qualification cum Techno-Commercial

bidding document with out any deviation / with deviation as per FORM -B ( strike out whichever

is not applicable)




Bidding Document

J13/09177

FORM- I



SCHEDULE OF LABOUR RATES NOTE : The rates are inclusive of Pay roll cost and allowance, taxes, fringe benefits including contractor’s

supervision overheads and profits for categories listed below on daily / hourly basis to be

employed for execution of work. These rates may be utilized at the entire discretion of the

Engineer-in-Charge for computing rates for extra items in accordance with the provisions of the

contract.

Payment for part of the day shall be made on pro rata basis. PART- A The following rates shall be inclusive of hand tools, Contractor’s supervision, overheads and

profits.

RATE (RUPEES) SL.NO. CATEGORY NORMAL

(PER DAY) OVER TIME / SUNDAYS & HOLIDAYS (PER HOUR)

PART- B The following rates shall be inclusive of machineries, hand tools, consumables and all other

required tools, Contractor’s supervision, overheads and profits.

RATE (RUPEES) SL.NO. CATEGORY NORMAL

(PER DAY) OVER TIME / SUNDAYS & HOLIDAYS (PER HOUR)

NOTE 1. “Normal” shall mean working on normal days for 8 hours (Excluding lunch time) 2. Relevant categories of labourers likely to be engaged for the job shall be filled up and

Rate quoted accordingly by the bidder.

--------------------------------- (Signature of the Bidder wit date)

Name & Address of the Bidder: ------------------------------------------

------------------------------------------ ------------------------------------------



Bidding Document

J13/09177

FORM- J



DETAILS OF PAST EXPERIENCE FOR LAST 7 YEARS

SL. NO.

DESCRIPTION OF WORK

FULL POSTAL ADDRESS OF CLIENT AND NAME OF OFFICER-IN-CHARGE

WITH TELEPHONE NOS

CONTRACT VALUE

STARTING DATE

SCHEDULED COMPLETION

DATE

ACTUAL COMPLETION

DATE

REASONS FOR DELAY, IF ANY




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J13/09177 Page 1

ANNEXURE -K

(To be executed on plain paper)

INTEGRITY PACT

Between

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

And

…………………………………..hereinafter referred to as "The Bidder/Contractor/Supplier"

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for ………………..The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organisation "Transparency International" (TI). Following TI's national and international experience, the Principal will appoint an Independent External Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above.

Section 1 – Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/herself or third person, any material or immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.



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(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.

Section 2 – Commitments of the Bidder / Contractor/Supplier

(1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution.

a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the execution of the contract or to any third person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-Corruption Laws of India; further the Bidder / Contractor/Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.

d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.

(2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined above or be an accessory to such offences.

Section 3 – Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason.

(1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor/Supplier from future contract award processes. The imposition and duration of the



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J13/09177 Page 3

exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years. (2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences, concludes that no reasonable doubt is possible. (3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice. (4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

Section 4 – Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security. (2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier liquidated damages equivalent to Security Deposit / Performance Bank Guarantee. (3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder / Contractor/Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder / Contractor/Supplier shall compensate the Principal only to the extent of the damage in the amount proved.

Section 5 – Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process. (2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.

Section 6 – Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing. (2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors/Suppliers and Subcontractors. (3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions.



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J13/09177 Page 4

Section 7 – Punitive Action against violating Bidders / Contractors / Suppliers/Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 – Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal. (3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/Contractor/Supplier/ Subcontractor with confidentially. (4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties offer to the Monitor the option to participate in such meetings. (5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to present its case before making its recommendations to the Principal. (6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations. (7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India. (8) The word 'Monitor' would include both singular and plural.



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Section 9 – Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded.

If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged / determined by Chairperson of the Principal.

Section 10 – Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity Pact. (2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made. (3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions. ……………..………… ...…………………………… For the Principal For the Bidder/Contractor/ Supplier Place …………………..… Witness 1: ..…….………… (Signature/Name/Address) Date …………….………. Witness 2: ………..…………

(Signature/Name/Address)


KOCHI REFINERY

AMBALAMUGAL, ERNAKULAM – 682 302 (INDIA)

TENDER NO: J13/09177

TENDER DOCUMENT FOR

Supply and Installation of Electrics for

Electrical Distribution System Revamp Phase-III

PART-2

PRICE BID

CONSULTANTS


UDYOGAMANDAL, 683 501 KERALA

J13/09177

INDEX

Sr.No. Item Description

No. of pages

1 Schedule of Items of Work / Schedule of Rates

27

Annexure - 1 Form A

01

Annexure - 2 Form SP-4

01

Annexure -3 Form SP-5

01





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1.0.0

EQUIPMENT Supply, Installation / Erection, Testing, Commissioning and Handing over of following electrical equipment as per scope of work detailed below. (a) The entire work shall be carried out as per details given in various specifications, data sheets, drawings, documents, etc enclosed, relevant Indianstandards, regulations, code of practices, requirements of various statutory bodies, manufacturer's instruction manuals of individual equipment and as directed by owner’s representatives. All equipment included in the supply scope of the owner shall be made available in the site stores.

(b) The supply scope shall include design, manufacture, shop testing, inspection, packing, forwarding, delivering at site, submission of documents like drawings, catalogues, manuals, manufacturer's test certificates, guaranteeing performance, etc as applicable and supply of commissioning spares, cable glands, cable lugs, cable terminal/adapter box to terminate higher size cables, as required for the equipment supplied.The equipment /item shall be supplied by contractor after obtaining necessary approval from purchaser/FEDO on make, quantity ,type etc .For all items the right to witness shop testing by FEDO/Owner representative is reserved. (c) The installation/ erection scope shall include transportation from site stores, handling at site, storage, inspection, safe custody, unpacking, checking of components of supply equipment/items, listing and handing over of short supplied items to site-in- charge, assembly of sections and loose parts supplied along with the equipment, fixing and grouting of foundation channels supplied by the equipment manufacturer, inter panel wiring, checking of wiring as per manufacturer's drawing, rewiring and interlock wiring if any required, minor civil works, touch up painting, painting feeder details, making bolt holes for supporting/fixing, etc as directed by site-in- charge. All concealed /flush mounting work shall be done in coordination with civil work. No separate charges shall be applicable for chipping walls and other surfaces for concealing or flush mounting electrical items and restoring the surface to original finish.





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The scope shall also include supply of erection materials such as bolts, nuts, washers, paint, sand, etc wherever required. The erection charges indicated below shall include Testing, Commissioning and Handing over including submission of site test certificates. The contractor shall carry out all pre commissioning tests at site in all equipments covered under the scope of this contract as per relevant standards and as directed by Engineer in charge .Primary and secondary injection tests on relays and meters shall be carried out by the contractor.The erection rate indicated below shall be applicable also for equipment /item if any issued by FEDO/Owner.

(d) Unless otherwise specified, spares for operation, associated cabling, earthing, cable terminations, structural works not mentioned above are excluded from the scope of following items.

1.1.0 11KV,1250A,40KA VCB Switch board for CDU-1 substation complete with all

accessories. The switch board shall be supplied by the purchaser. Switch board shall be installed over the existing cable trench of width 1600mm.The rate quoted shall include all the necessary civil works like chipping,grouting,fixing of required numbers of ISMC 100 channels across cable trench,removing existing ISMC channels ,if required for cable entry to panels etc. as required for the installation of panels. Exclusion: supply of ISMC100 channels and structural steel items ,as the same is included elsewhere. Other details are as follows

Make : ABB Approximate overall Dimensions: 10500mm(L) X 1600mm(D) X 2700mm(H) No. of panels – 13 of length 804mm and total length of 10.5M Weight- 10500Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No





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1.2.0 11KV,1250A,40KA VCB Switch board for ACTP substation complete with all accessories. The switch board shall be supplied by the purchaser. The above switch board shall be installed after dismantling existing 3.3KV switch board(rate for dismantling of switch board is included elsewhere in this document).Civil works including providing floor cut outs wherever required ,providing,ISMC channels across existing floor cutouts as required etc are included in the scope of contractor. Exclusion: supply of ISMC100 channels and structural steel items ,as the same is included elsewhere Other details are as follows.

Approximate overall Dimensions: 12000mm(L) X 2100mm(D) X 2700mm(H) No. of panels - 15 of length 804mm and total length of 12M Weight- 12000Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No 1.3.0 3.3KV,1250A,25KA VCB Switch board for ACTP substation complete with all

accessories.The switch board shall be supplied by the purchaser. Other details are as follows

Approximate overall Dimensions: 17000mm(L) X 1600mm(D) X 2700mm(H) No. of panels - 21 of length 804mm and total length of 17M Weight- 17000Kg(approx.) a) Supply NA NA b) Erection testing and commissioning 1 No





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1.4.0 6.6/ 0.433KV, 2500KVA ,DYN11 ,oil type transformers complete with all accessories.The transformers will be supplied by purchaser.Other details are as follows:- Make : VOLTAMP Approximate overall dimensions and weight. Length : 3600mm Breadth : 3150mm Height : 3100mm Total Weight : 7825 Kg The scope shall also include oil filtation,fixing of loose neutral CTs supplied by purchaser for each transformer

a) Supply NA NA b) Erection testing and commissioning 2 Nos. 1.5.0 Dismantling and shifting the transformers (11kV/433V, 1600kVA, DYN11 ,oil type

transformer )from existing transformer bay to another transformer bay in the same substation(ARU), installation, testing and commissioning of the same . The scope shall include dismantling, removing of oil and radiators if necessary, and modifications if any required to the bus duct flange and the cable entry box. The rate shall include dismantling from the installed transformer bay, loading/ unloading charges and all other expenses. Other details are as follows:- Make : NGEF Approximate overall dimensions and weight. Length : 3450mm Breadth : 2200mm Height : 2150mm Total Weight : 5500Kg The scope shall also include fixing of loose neutral CTs supplied by purchaser for each transformer

a) Supply NA NA b) Erection testing and commissioning 2 Nos





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1.6.0 Oil filtration of above 11KV/415V ,1600KVA transformers (2Nos.)as per IS1886 to improve dielectric strength of oil. Each transformer contains approximately 900 Litres of oil. Filtration shall be done by using contractors own machine.The scope shall include oil filling in transformers to make up the level. Oil required for filling will be issued by the client as free issue

1 Lumpsum

1.7.0 Bus trunking ( bus duct) complete with all accessories such as main run including

bends, flexible connections, wall frame assembly, phase transposition inside the enclosure to match with the phase sequence at both ends of the relevant equipments, adaptor chamber terminating flange connections, supports etc. as per the specifications, data sheet, vendor data requirements and scope of inspection and tests enclosed . Scope shall include supply of all materials required for termination at both ends. The scope of work shall also include modification required if any on the bus trunking to suit site conditions. The supports required for the bus trunking is excluded from this item as the same is covered else where. The measurement shall be taken along the centre of the bus duct. The length furnished is approximate and the contractor shall measure actual length/root at site prior to the manufacture. Per unit length shall cover cost of bends ,end boxes, etc.

1.7.1 415V,4000A.TPN Bus trunking A(between 2500KVA transformer-1 and PMCC for

PIBU incomer –1) Refer GA drawing of PRU substation attached with this document

a) Supply 9 M b) Erection 9 M 1.7.2 415V,4000A.TPN Bus trunking B(between 2500KVA transformer-2 and PMCC for

PIBU incomer -2). Refer GA drawing of PRU substation attached with this document.

a) Supply 9 M b) Erection 9 M 1.7.3 415V,2500A.TPN Bus trunking A(between 1600KVA transformer-1 and PMCC for

ARU incomer –1) Refer GA drawing of ARU substation attached with this document





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a) Supply 12 M b) Erection 12 M 1.7.4 415V,2500A.TPN Bus trunking B(between 1600KVA transformer-2 to PMCC for

ARU incomer -2). Refer GA drawing of ARU substation attached with this document.

a) Supply 12 M b) Erection 12 M 1.8.0 433V,4000A,3phase and neutral,50kA, double front,drawout type Power and

Motor Control Centre (PMCC) for PIBU located in PRU substation complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels:13 Nos. Approximate over all dimension Length : 10200mm Depth : 1300mm Height : 2400mm Weight: approximately 1000Kg/panel



1.9.0 433V,2500A,3phase and neutral,50kA, single front,drawout type Power and Motor

Control Centre (PMCC) for ARU substation complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels:15 Nos. Approximate over all dimension Length : 11000mm Depth : 1300mm Height : 2400mm Weight: approximately 1000Kg/panel





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1.10.0 433V,630A,3phase and neutral,50kA, single front,drawout type Switch Board-PCC

for LPG Bottling plant complete with all accessories.The switch board will be supplied by the purchaser.Other details are given below No.of panels: 4 Nos. Approximate over all dimension and weight Length : 3250mm Depth : 500mm Height : 2400mm Weight : approximately 700Kg/panel

a) Supply NA No. b) Erection testing and commissioning 1 No. c) Per panel rate for erection,testing and


1.11.0 NonFlame proof Local Control Stations for emergency stop by the side of

transformers, with IP55,weather proof cast Aluminium enclosure.Cable entry shall be suitable for 3 x 2.5 sq.mm YFY/YWY cable as per specifications for push button stations attached with this document

a) Supply 4 Nos. b) Erection testing and commissioning 4 Nos.





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1.12.0 Supply of control cable junction boxes/marshalling boxes for inter connecting incoming and outgoing 650/1100Vgrade PVC A PVC copper cables in substation building.The box shall be of 2mm thick MS plate and suitable structures for adequate mechanical strength.The junction box shall be provided with WAGO make front entry with fixing lever type terminal stripconnectors suitable for 2.5 sq.mm conductors to facilitate cable interconnection.The junction box shall be suitable for wall mounting with removable gland plates and duplicate external earth terminals.A clearance of 100mm minimum shall be available around the terminal strips to properly dress and fix the conductors.The terminal strip shall be numbered serially for terminal identification.The gland plate shall have provision for glanding adequate number of control cables ranging from 3 x 2.5 sq.mm to 24 x 2.5 sq.mm .Scope excludes cable glands.Sealing plug for unused cable entry shall be provided

1.12.1 16A,JB-1(for ACTP S/S) suitable for 3Nos 19C x 2.5sq.mm incoming cable and 3

Nos 19C x 2.5 sq.mm outgoing cables

a) Supply 1 No. b) Erection testing and commissioning 1 No 1.12.2 16A,JB –2(for ARU S/S)suitable for 1No 7C x 2.5sq.mm incoming cable and

1No. 7C x 2.5 sq.mm outgoing cables

a) Supply 1 No. b) Erection testing and commissioning 1 No 1.13.0 Addressable Photo electric type Smoke Sensors , ALG-E type of Hochki make.

for the ACTP substation building extended portion. The scope include fixing,cabling and connection to existing loop. The erection charges shall also include supply and erection of cable termination (including cable gland etc )on smoke detectors .Supply and installation of fire alarm cables covered separately under item No.2.1.14

a) Supply 16 Nos. b) Erection testing and commissioning 16 Nos. `





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2.0.0 CABLING 2.1.0 Erection/installation Testing, Commissioning and Handing over of following

sizes of cables.The cable shall be supplied by the purchaser. The scope of work shall be as noted below.

(a) See 1.0.0(a) for above for general requirements

(b) The erection /installation scope shall also include laying, dressing, fixing on cable trays /racks /risers /walls /columns /cable trenches /pipes, clamping, tagging, tying, drilling holes, minor civil work, testing, commissioning, etc. The rates quoted shall include supply of all accessories required such as cable clamps, bolts, nuts, washers, cable tags, nylon ropes,etc.. For other requirements see 1.0.0© above.

(c) The scope as per this item shall exclude supply of cable glands, , cable termination, pipes, cable trays, structural items, straight through joints termination kit, excavation, supply of sand etc. which are included elsewhere

2.1.1 11KV/11KV grade single core 630sq.mm Aluminium conductor,XLPE

insulated,Aluminium wire armoured ,PVC sheathed (FR) cable .Cable shall be laid on cable trays in trenches /cable gallery inside substation. Cables shall be laid in trefoil formation and Aluminium trefoil clamps of 25x3mm size shall be used. The cable will be supplied by the Purchaser

7200 M

2.1.2 11/11kV,XLPE insulated, PVC sheathed (FR),round wire armoured Aluminium cable of size 3C x 400sq.mm

300 M

2.1.3 ‘-Do- 3c X 300 sq.mm 130 M 2.1.4 ‘-Do- 3c X 185 sq.mm 300 M 2.1.5 ‘-Do- 3c X 150 sq.mm 175 M

2.1.6 3.3/3.3kV, XLPE insulated, PVC sheathed (FR), round wire armoured Aluminium cable -3CX 300 sq.mm sizes .

450 M

2.1.7 -Do-3C x 150 sq.mm 225 M





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2.1.8 -Do-3C x 95 sq.mm 120 M

2.1.9 650/1100V, Aluminium conductor PVC insulated, extruded PVC sheathed, armoured, FR PVC outer sheathed cable with Cables with >70mm OD </= 80mm

1000 M

2.1.10 -Do- >60mm OD </= 70mm 7100 M 2.1.11 -Do->50mm OD </= 60mm 900 M 2.1.12 -Do->35mm OD </= 50mm 175 M 2.1.13 650/1100V, copper conductor PVC insulated, multi core, extruded PVC sheathed,

armoured, FR PVC outer sheathed cable with OD up to 20mm 2900 M

2.1.14 -Do->20mm OD </= 25mm 1200 M 2.1.15 -Do->25mm OD </= 35mm 700 M

2.1.16 Supply, Erection, Testing, Commissioning and Handing over of fire alarm cables. The scope of work shall be as noted below.

(a) See 1.1.0(a) for above for general requirements (b) See requirements as applicable of 1.1.0(b) above for supply scope

(c) The erection scope include laying and clamping of cables on ceiling/wall. Quantity of cables indicated below is approximate only. Contractor shall supply cables as per actual requirement.

2core x 1.5 sq.mm shielded twisted pair armoured copper cable a) Supply 200 M b) Erection 200 M





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2.2.0 Supply of High Voltage End termination kits(heat shrinkable type)complete with all accessories and materials suitable for Aluminium conductor XLPE insulated,armoured PVC sheathed (FR), power cables,required for termination at HV board,transformers,motors etc and of the following voltage grade and sizes.



2.2.7 -Do-3C x 150 sq.mm 3 Nos 2.2.8 -Do-3C x 95 sq.mm 4 Nos 2.3.0 Cable termination on panels, transformes,testing ,commissioning and handing over

of XLPE insulated,armoured PVC sheathed (FR)Aluminium conductor power cables with suitable termination kits,conforming to specifications ,data sheets,drawings ,relevant Indian Standards,code of practices etc to the entire satisfaction of the ownerand of the following sizes.The scope shall include making cable entries on gland plates on equipment,wherever required,preparation of the termination,fixing lugs ,electrical connections,cable glanding (where applicable)and gland earthing.The scope shall also included supply and installation of all required accessories such as necessary crimping type tinned copper cable lugs,bolts ,nuts ,washers,ferrules,gland earth clamps,strips etc(The cable termination rate shall include gland earthing cable termination also.) Exclusion:Supply of cable glands(where required),termination kits and gland earthing cables are excluded from the scope,for which separate rates quoted shall be applicable





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2.3.7 -Do-3C x 150 sq.mm 3 Nos 2.3.8 -Do-3C x 95 sq.mm 4 Nos 2.4.0 Cable termination on panels, Junction boxes, etc.,testing ,commissioning and

handing over of 650/1100Vgrade ,PVCAPVC(FR),Aluminium/copper conductor power cables/control cables,conforming to specifications ,data sheets,drawings ,relevant Indian Standards,code of practices etc to the entire satisfaction of the owner and of the following sizes.The scope shall include making cable entries on gland plates on equipment,wherever required ,fixing lugs ,electrical connections,cable glanding (wherever applicable)and gland earthing.The scope shall also included supply and installation of all required accessories such as necessary crimping type tinned copper cable lugs,bolts ,nuts ,washers,ferrules,gland earth clamps,strips etc(The cable termination rate shall include gland earthing cable termination also.) Exclusion:Supply of cable glands(where required), and gland earthing cables are excluded from the scope,for which separate rates quoted shall be applicable


29 Nos

2.4.2 -Do-3½ c x 300 sq.mm 58 Nos





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2.4.3 -Do-3½ c x 185 sq.mm 10 Nos 2.4.4 -Do-3 c x 120 sq.mm 2 Nos 2.4.5 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured,



2.5.0 Supply, installation, testing and commissioning of 11kV straight through cable joints using Heat shrinkable type jointing kits for following cables with Al.conductor,XLPE insulated ,armoured ,FR PVC sheath

2.5.1 1C x 630sq.mm Supply 18 Nos. Installation, testing and commissioning of cable joint 18 Nos. 2.5.2 3C x 400sq.mm Supply 10 Nos. Installation, testing and commissioning of cable joint 10 Nos. 2.6.0 Supply,Installation,testing and commissioning of straight throught through joints on

main run of AYFY/AYWY (FR)Aluminium cables and YFY/YWY(FR) power & control cables conforming to specifications,data sheets drawing,relevant standards etc to the entire satisfaction of the owner.The scope shall include supply of required accessories and preparation of joints as per manufacturer's recommendation.





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1 Nos

2.6.2 -Do-3½ c x 300 sq.mm 12 Nos 2.6.3 -Do-3 c x 120 sq.mm 2 Nos

2.6.4 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured, FRLS PVC outer sheathed cable of size 3c x 2.5sq.mm

4 Nos.

2.7.0 Supply of weather proof single compression Nickel plated brass cable

glands suitable for 650/1100V grade cables of following size and type for use in switch board/panels and non flame proof type equipment.


29 Nos

2.7.2 -Do-3½ c x 300 sq.mm 58 Nos 2.7.3 -Do-3½ c x 185 sq.mm 10 Nos 2.7.4 -Do-3 c x 120 sq.mm 2 Nos 2.7.5 650/1100V, copper conductor PVC insulated, extruded PVC sheathed, armoured,







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3.0.0. EARTHING

3.1.0 Supply,Installation/Erection, Testing, Commissioning and Handing over of following earth conductors. The scope of work shall be as noted below.

(a) See 1.0.0 (a)above for general requirements (b) See 1.0.0 (b)above for supply scope

(c) The erection scope as applicable shall include transportation from site stores as applicable, handling at site, storage, inspection, safe custody, unpacking, termination, jointing, supply of hardware materials required for erection/ termination / jointing/ connection such as brass bolts, nuts, washers, lugs, etc as required. The scope shall also include laying, dressing, fixing on cable trays /racks /risers /structures /columns /walls, trenches, pipes, etc, making terminal extension strip(copper) for end connection, making bolt holes, jointing, welding, riveting, bracing, termination, fixing lugs, anticorrosive coating, etc as required.

The jointing of bare earth conductors shall be by bolting/welding/bracing, etc as indicated in attached drawings. The welded portion shall be covered with bitumen compound. The erection charges indicated below shall include Testing, Commissioning and Handing over including submission of site test certificates. The erection rate indicated below shall be applicable for earth conductors if any issued by purchaser.

(d) The scope shall also include supply of fixing clamps, binding wires, lugs, anticorrosive paint, bitumen, etc as required. Separate rates shall be applicable for structural supports, excavation and refilling if any are required for laying the earth conductors. Termination of bare GI strips are covered under laying /installation. However for termination of PVC covered earth conductors using lugs ,separate rates shall be applicable as per item 3.1.4 & 3.1.5

(e) The conductor sizes indicated are the minimum requirement. The rates quoted shall be valid for the next standard size available with no extra cost. The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly.





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3.1.1 1000 sqmm (100 x 10 mm)bare GI strip for,earthing of HT switch boards in ACTP substation and CDU-1 Process substation.etc.


3.1.2 25 mm x3mm bare GI strip for Lightning protection of ACTP substation extended portion( for roof conductor and down conductor up to test joint


3.1.3 32 mm x 6mm bare GI strip for Lightning protection(from test joint to earth pits and inter connection of earth pits.


3.1.4 PVC covered(green colour) Aluminium conductors of size 300 sq.mm,(for earth pit interconnection, earthing of transformers and PMCC in ARU & PRU Substations,)

a) Supply 275 M b) Erection 275 M 3.1.5 -Do- 25 sq.mm (emergency stop PBs,JBs, LDB, and gland earthing etc.) a) Supply 1400 M b) Erection 1400 M 3.2.0 Supply, Erection, Testing, Commissioning and Handing over of plate

electrode earth pits as per drg No.8116-13-GE-00255. The scope shall include excavation with shuttering if required, dewatering the excavated pit if required, refilling with charcoal & sand, construction of inspection chamber with cover slab, etc

The supply scope shall include supply of cast iron plate electrodes, GI pipes, earth conductors and funnel and all other accessories required.





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The scope shall also include supply of all accessories such as sand, reinforcement steel, brick, rubble, PVC pipes, clamps, bolts, nuts, washers, bitumen compound, etc. For general requirements see (a) & (c) of 1.0.0 above.

a) Supply 8 Nos. b) Erection 8 Nos. 3.3.0 G.I. Pipe Electrode earth pit as per Drg. No. 8116-13-GE-00254 for Lightning

protection

a) Supply 4 Nos. b) Erection 4 Nos. 3.4.0 Supply, installation of 100 mm wide, 6mm thick aluminium junction plate of various

lengths suitable for connecting required number of earth conductors. The scope includes cutting to required sizes and fixing the junction plate on walls/racks/supports, etc. as well as punching of bolt holes. For general requirements see (a), (b) & (c) of 1.0.0 above

a) Supply 4 M b) Erection 4 M 4.0 LIGHTING 4.1.0 Lighting fixtures, plug socket outlets, etc listed below with cable wiring from

the distribution board to the light, or plug point as detailed below.

The supply scope shall include supply of lighting fixtures, plug socket outlets, etc as specified below with all required accessories such as lamps, control gears, cable glands, etc as required.

The Installation shall include fixing of all required accessories including lamps, fixtures, junction/inspection/mounting boxes, ceiling ross, conduits and accessories, chipping, grouting, replastering, bolting, clamping, laying and end terminations of unarmoured cables & conductors, making steel and pipe supports, etc. as required





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The scope shall include supply and installation of necessary clamps, spacers, hardwares etc for terminations of cables on lighting fixtures, control gears, plugs, isolators, junction boxes, distribution board etc. 3x4 sq mm YFY/YWY cable shall be used for circuit mains from DB and also for the wiring of 15A plug socket and 2.5 sq mm YFY/YWY cable shall be used for distribution from fitting to fitting. The scope in this item shall exclude the supply and installation of cables, which is covered elsewhere. However termination of cables as required at fixtures/switch box/DB etc. are included in this item.

4.1.1 Mounting rail type, 2 x 36/40 W, Fluorescent lamp fixture prewired upto terminal

block with all accessories such as chokes, starters, capacitors, rotor lock type lamp holders, etc. including 36/40 watt lamps. Philips type No. TMS 021/236 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells .

a) Supply 18 Nos b) Erection 20 Nos

4.1.2 - do- 1 x 36/40 W . Philips type No. TMS 021/136 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells

a) Supply 21 Nos b) Erection 21 Nos 4.1.3 Street light type fluorescent lamp fixture prewired upto terminal block for use with

2 Nos 36/40W fluorescent lamps complete with all accessories including lamp . Philips type No. TRC 33/236 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/


3 Nos

4.1.4 Street light type fluorescent lamp fixture prewired upto terminal block for use with 2 Nos 18W fluorescent lamps complete with all accessories including lamp . Philips type No. TRC 33/218 HPF or equivalent type of Crompton Greaves/Bajaj/GE Lighting Ltd / WIPRO/Havells. The above lighting fixtures are envisaged for transformer bays in ARU substation


4 Nos





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4.1.5 240 V, 15 A,3pin flush type plug socket outlet with separate control switch,plug

top,in MS enclosure with hylum front plate

a) Supply 5 Nos b) Erection 5 Nos 4.1.6 240 V, 1 Phase, 380 mm impeller dia, copper wound exhaust fans with all

accessories such as shutters, frame, nut, bolt, etc.

a) Supply

6 Nos.

b) Erection 6 Nos.

4.2.0 Lighting Distribution boards as described below as per enclosed specifications/data sheets/drawings. The installation shall be on column, wall, etc. as per the drawings. The scope shall include fixing, bolting, chipping, grouting, replastering, welding, clamping, etc as required.

The scope shall include supply of all necessary accessories such as cable glands, sealing plugs, clamps, bolts, nuts, screws, washers, sealing compounds, wall/ceiling plugs, etc as required. All external hardwares shall be stainless steel

Terminations of cables are included in the erection scope. The scope shall but exclude supply and laying of armoured cables, earthing cables, structural items & pipes. (All MCBs shall be of C series and 10 kA short circuit capacity.

4.2.1 415 V, 3 phase and neutral, 4 way distribution board in sheet steel enclosure (2

mm thick) with 32 A, 4 pole ELCB + MCB as incomer and 12 Nos., 15 A DP MCB as outgoing. The DB shall have separate phase, neutral and earth buses. The MCB shall be suitable for general lighting application. The DB shall be suitable for mounting on MS brackets grouted to the wall. Suitable cable entries shall be provided

a) Supply 1 Nos. b) Erection 1 Nos.





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5.0.0 STRUCTURAL WORKS AND CABLE TRAY

5.1.0 Supply, fabrication, erection, fixing, epoxy painting and handing over of structural steel items as per drawings enclosed for racks, risers and tray supports, pedestals, lighting fixture supports, DB supports, supports for other equipment, etc as required. The painting shall be with two coats of epoxy paint over 2 coats of suitable epoxy primer. The scope of work shall be as noted below

(a) See (a) of 1.0.0 above

(b) The supply scope shall include supply of MS steel sections of various sizes as required For other requirements see 1.0.0 (b) above

(c) The erection scope shall include transportation, handling at site, storage, inspection, safe custody, welding, cutting, making bolt holes, painting with two coats of epoxy paint over 2 coats of suitable epoxy primer after cleaning with wire brush including supply of paint, etc. Chipping, cement grouting, replastering of walls, floors, ceilings, columns etc. of concrete or brick work for supporting the structural items, supply of structural items, bolts, nuts, washers, cement, sand, etc. are also included in the scope of the work. The bolts, nut, washers shall be of GI. The rate indicated below shall be applicable also for structural if any issued by PUCHASER.

(d) The concrete footing for supports shall be extra under separate item as indicated elsewhere. Payment shall be made on the basis of measurement of dimensions of structural steel items actually installed multiplied by the unit weight applicable for various sections.

e) The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly

a) Supply 8 Tons b) Erection 8 Tons 5.2.0 Supply, and installation of following size Pultruded ladder type GRP cable trays,

3000 mm long, with side runner height of 100mm minimum & 4mm thickness(minimum),complete with bends, GRP tray couplers and SS hardware viz nuts/bolts/washers, etc as per 8116-13-DA-914 01 attached with this document. The scope of work shall be as noted below. The cable tray shall be suitable for a support span of 3M





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(a) The scope shall include supply of bends, tees, jointing plates, bolts, nuts, washers, etc as required. However for measurement , See (a) & (b) of 1.0.0 above.no separate charges shall be applicable for required bends,Tees,jointing plate etc. The quantities indicated being of preliminary nature, contractor shall assess the actual site requirement and supply accordingly

(b) The erection scope shall include transportation, handling at site, storage, inspection, safe custody, fixing to structural supports, jointing wherever required, etc. The scope shall also include , supply of bolts, nuts, clamps, washers, etc. The bolts, nut, washers shall be of SS. MS Cable tray stoppers shall also be provided by the contractor

5.2.1 750 wide tray a) Supply 1100 M b) Erection 1100 M 5.2.2 600 wide tray a) Supply 1100 M b) Erection 1100 M 5.2.3 450 wide tray a) Supply 200 M b) Erection 200 M 5.2.4 300 wide tray a) Supply 50 M b) Erection 50 M 5.2.5 150 wide tray a) Supply 75 M b) Erection 75 M 6.0.0 MISCELLANEOUS 6.1.0 Supply and installation of the following safety items at appropriate places in the

sub-station as per enclosed specifications. Structural supports are excluded from the scope of this item. For other requirements see 1.0.0 above.





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6.1.1 Danger Notice plates, for 11000 V system as per relevant IS. a) Supply 8 Nos. b) Erection 8 Nos. 6.1.2 Danger Notice plates, for 3300 V system as per relevant IS. a) Supply 4 Nos. b) Erection 4 Nos. 6.1.3 Danger Notice plates, for 415 V system as per relevant IS. a) Supply 10 Nos. b) Erection 10 Nos. 6.1.4 Resuscitation charts with glass covers a) Supply 1 No. b) Erection 1 No. 6.1.5 4.5Kg CO2 fire extinguishers, wall mounting type. a) Supply 2 Nos b) Erection 2 Nos. 6.1.6 11kV grade rubber mat of width not less than 910 mm and thickness not less than

12 mm

a) Supply 40 M b) Erection 40 M 6.1.7 1.1kV grade Rubber mat of width not less than 910mm and thickness not less

than 6 mm

a) Supply 25 M b) Erection 25 M 6.1.8 Hand gloves suitable for 11KV 1 Pair 6.2.0 Cable trench





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6.2.1 Excavation and back filling of cable trenches for burying cables, pipes,foundations,earth conductor etc in all type of soil except rock.The scope include shoring,strutting,dewatering if required,consolidating and disposing of surplus earth ,all labour materials,tools etc. complete as per the directions of Engineer in Charge. Scope exclude supply and laying of sand, which are covered elsewhere

118 M≥

6.2.2 Supply and spreading /filling of approved fine river sand or manufactured sand as per IS383 in cable trenches including all labour and materials,complete as per the direction of Engineer-in-charge..

47 M≥

6.2.3 Supply and installation of well burnt bricks of 50mm thickness for cable protection

inside cable trenches 10 M≥

6.3.0 Supply and installation of cable route marker with 100mmx100mmx5mm CI plate

with inscription thereon. The plate shall be bolted to a 35x35x6mm angle iron, 400mm (minimum) long and the angle ends shall be flared and fixed on the ground above buried cables as required.

5 Nos

6.4.0 Reinstallation and sealing of RCC cover slab over built up cable trench(with

suitable sealing compound)after laying of cables and filling trench with sand.(Removal of cable trench cover slab laid over trench if any shall be generally covered under cable laying work)

14 M²

6.5.0 Chipping of concreted area/ concrete slab, etc for, laying cables ,embedding

ISMC channels, pipe sleeves for cables etc and rebuilding the chipped area to original condition. The scope shall include supply of all materials necessary for rebuilding. The charges furnished here shall cover all items applicable including supply of materials.. For other requirements see 1.1.0 above.

5 M≥





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6.6.0 Supply and installation of following grades of PCC, for cable tray supports,pedestals etc. The scope shall include supply of all materials like cement,sand, stone, etc. The charges furnished shall cover supply of all materials as required. For other requirements see 1.1.0 above.

6.6.1 1:4:8 PCC 5 M³ 6.6.2 1:2:4 PCC 5 M³ 6.7.0 Making wall openings in brick wall of depth 300mm or below for the purpose of

laying cables, mounting exhaust fans, etc and replastering. The charges furnished shall cover supply of all required materials except cement For other requirements see 1.0.0 above.

1 M³

6.8.0 Supply and installation of 8 mm thick checkered plates over floor cutouts, cable

trenches, etc. The scope shall include cutting the plates into required size. For other requirements see 1.0.0 above.

a) Supply 28 M² b) Erection 28 M² 6.9.0 Supply and installation, laying and fixing of following sizes of GI pipes / Hume

pipes. The scope shall also include fabrication, bending, welding, etc wherever applicable. The erection rate indicated below shall be applicable also for pipes if any issued by Owner. For other requirements see of 1.0.0 above.

6.9.1 200 mm. NB(GI-Class B) for laying cables at road crossings near LPG Bottling plant area


6.9.2 19 mm. NB(GI-Class C) (for installing well glass light fittings/ as platform lighting pole)






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6.9.3 Supply and installation of Reinforced Hume pipes(NP2 class) with 150mm dia.Installation scope shall include filling the joints with mortar(1:1) and sealing both ends with jute ,yarn etc

a) Supply 25 M b) Erection 25 M 6.10.0 Supply and installation of MS insert plates of size 100 x 100 x 6 mm with anchor

fasteners on concrete slabs, floors, walls, etc. The erection scope shall include supply of materials including steel plates and restoring the chipped area into original finish including plastering and painting as required.

a) Supply 25 Nos. b) Erection 25 Nos. 6.11.0 Construction of brick work and cement plastering for cable protection chamber,

etc. The scope shall include supply of all required materials like brick, cement, sand, etc. The charges furnished shall include supply of materials. For other requirements see 1.1.0 above

10 M³

7.0.0

Dismantling of unused panels HV switch board (11KV &3.3KV with SF6 circuit breakers) in ACTP Substations and shifting of panels as per the instructions of Engineer-in –charge Approximate weight of each panel -1000Kg

27 Nos

8.0.0 Dismantling of unused panels MV switch board(415V with circuit brekers and

motor feeders) in ARUSubstations and shifting of panels as per the instructions of Engineer-in –charge Approximate weight of each panel -800 Kg

17 Nos

9.0.0 Dismantling of unused 415V bus trunking system 28 M 10.0.0 Dismantling of unused cables from cable trays. The scope includes disconnecting

cables from unused panels wherever required and shifting of cables as per the instructions of Engineer-in -charge

10.1.0 Cables with OD up to and including 20mm 50 M





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10.2.0 -Do- but with OD >20mm </= 30mm 50 M 10.3.0 -Do- but with OD >30mm </= 50mm 50 M 10.4.0 -Do- but with OD >50mm </= 70mm 50 M 10.5.0 -Do- but with OD >70mm </= 80mm 50 M 11.0.0 Cutting of RCC floor/slab using concrete cutting machine for facilitating cable entry

to HV/MV switch boards 0.5 M≥

12.0.0 Labour rates for the following categories of workers with tools on 8hour (normal

day time) shift basis for attending any work as directed by site in charge/owner during execution of the contract.The charges shall include supervision and supply of consumables such as insulation tapes ferrule etc

12.1.0 Unskilled worker 20 Nos(shift

of 8 hour 12.2.0 Skilled worker 20 Nos.(shift

of 8 hour) 12.3.0 Electrician

20 Nos(shift of 8 hour)

13.0.0 Labour rates for following services at site on a 24 hour coverage 13.1.0 Electrical supervisor


13.2.0 Electrician


13.3.0 Helper






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14.0.0 Labour rates for following services at site on over time basis(after normal shift time of 8 hour)

14.1.0 Electrical supervisor 25 Hours 14.2.0 Electrician 25 Hours 14.3.0 Helper 25 Hours

TOTAL

Service Tax*

GRAND TOTAL (Amount in figures and words)

* NB: The service tax element shall be quoted separately and shall be paid by Owner subject to the condition that as per Cenvat Credit Rules 2004,Owner can avail credit on payment of Service tax to the Contractor

JI3/09177

ANNEXURE -I FORM – A NAME OF WORK: TENDER NO: NAME OF CONTRACTOR: COMPONENT OF SERVICE TAX: SL.NO. DESCRIPTION PERCENTAGE RATE AMOUNT IN RUPEES 1 SERVICE TAX SERVICE TAX REG. NO: EXCISE TAX CATEGORY: NOTE: Please note that the above Document has to be submitted along with the Bid. (Copy of the Service Tax Registration Certificate shall be attached)

JI3/09177

ANNEXURE - II FORM SP-4 INPUT TAX CREDIT UNDER VAT ACT

AMOUNT OF INPUT TAX CREDIT AVAILABLE TO OWNER UNDER VAT ACT(ITCV)

SL.NO.

SOR NO.

ITEM NO. OF SOR

NAME OF MATERIAL

TOTAL VAT AMOUNT(RS)

IN FIG (RS)

IN WORDS (Rupees)

1

2

3

4

Note :

1. Bidder to note that INPUT TAX CREDIT under VAT act (ITCV) is available to Owner for 25% of Kerala VAT rate only.

2. Total of ITCV amount quoted above shall be deducted from the total quoted price

for the purpose of evaluation. 3 ITCV Component mentioned in this form shall be considered as mandatory

Discount and shall be adjusted from all R.A. Bills on Pro-rata basis. Subsequently the ITCV amount shall be reimbursed to the Contractor upon production of documentary evidence enabling Owner to claim ITCV, subject to the ceiling mentioned in this form. The amount of input tax credit indicated shall not be payable in case the Owner is not able to avail the credit based on the documentation provided.

4. In case of change in the quantity of any of the above items during execution, the

ITCV amount for such items shall be adjusted proportionately.

NAME OF SIGNATORY, STAMP & SIGNATURE OF THE BIDDER

JI3/09177

FORM SP- 5 ANNEXURE - III DETAILS OF CENVATABLE DUTY

CENVATABLE DUTY ( IN RUPEES)

SL.NO.

S.O.R NO.

ITEM NO. OF S.O.R

NAME OF MATERIAL

IN FIG. IN WORDS

TOTAL

NOTE :

1. Total of Cenvatable Duty indicated above shall be deducted from Total quoted Price for the purpose of evaluation.

2. Cenvatable Duty component mentioned in this form shall be considered as

mandatory Discount and shall be adjusted from all R.A. Bills on Pro-rata basis. The Cenvatable Duty shall be reimbursed to the Contractor upon production of documentary evidence enabling Owner to claim Cenvat Benefit, subject to the ceiling mentioned in this form. Further, such Cenvatable Duty shall be reimbursed only for the items which are eligible for Cenvat Benefit as per Excise rules and provisions of Bidding Document.

3. In case of change in quantity for the above items during execution above items

during execution, the Cenvatable amount for such items shall be adjusted proportionately

NAME OF SIGNATORY, STAMP & SIGNATURE

OF THE BIDDER

Date post:	29-Jul-2018
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