By: Arnold G. GuyguyonMunicipal Planning & Development Coordinator

Sustaining Community Driven DevelopmentInsights thru the Asipulo “Kapantutubtubi Program”

Using the CBMS

Implementation and Uses of the Community Based Monitoring System forImproving the Local Planning and Program Implementation

Presented during the 6Th Community Based Monitoring System (CBMS)National Conference at the Manila Diamond Hotel, December 8 -10, 2009

HOW THE COMMUNITY BASED MONITORINGSYSTEM CAME TO BE IMPLEMENTED IN THEMUNICIPALITY OF ASIPULO• Sometime in November of 2006, the MLGOO gave a copy ofthe Community Based Monitoring System (CBMS) ProjectProposal of the Province of Benguet to the MPDO as a basis forthe drafting and submission of a CBMS proposal for themunicipality to the DILG.• 2007 was an election year so the CBMS proposal probablywas forgotten or got lost along the way to the DILG.•The change in LGU leadership in 2007 brought about changesand the need to update existing LGU development plans to fitthe development thrusts of the new administration.• The LCE believed in preparing a development plan based ondata that reflects the true situation of the LGU and its people.• The existing LGU data were outdated , thus planning couldonly be made with an updated primary and secondary data.• Heads of offices of the LGU supported the idea of gatheringdata for planning purposes thus, a “task force” was createdcomposed of service provider offices and led by the planningand development office to discuss and come up with a tool fordata gathering.• All offices were requested to submit a list of the data neededby their respective offices while others offices were tasked tolook for old survey questionnaires used by other past programslike the CECAP BDP RRA Survey, MBN Survey, IRAP Survey,LAPP II Survey, Health Survey and other surveys as a basis forthe LGU Survey tool.•A final draft consisting of 14 pages was finally approved butthe LGU being a UNFPA pilot area, the project implementorsthought it best to include a questionnaire on the program thus,another page was included making the LGU HH SurveyQuestionnaire into 15 pages.

How the LGU Household Survey wasImplemented Since data gathering is part of the work of the

Planning & Development Office, the “Task Force”gave the operationalization of the project to theMPDC as lead implementor and Team leader.

To implement the project since it was already the3rd quarter of the year, the following questionshad to be answered first: 1) Where to get fundsfor the printing of the questionnaire, 2) How tofinance the orientation and training ofenumerators on the survey questionnaire and thehonoraria for the actual enumeration, and 3) Howto finance the consolidation of barangay data andthe conduct of barangay data validation.

Upon review of the 2007 LGU budget, only theprinting of the HH questionnaire could becharged from excess MOOE of the different LGUoffices the bulk of which to come from the MPDO.

Due to the limited funds available for the conductof the LGU HH Survey project and to ensure theproper implementation of the survey and qualityof data gathered, a plan of action to implementthe project was proposed to the municipal Mayor.

The PlanMobilize all LGU Employees with minimum of 2 Yearscollege education including all department heads asenumerators and to be grouped into teams with 2 heads ofoffice to lead each team.All female employees and heads of offices shall begrouped into a team with 6-9 members to conduct survey inthe six accessible barangays.A special mobile group of 15 selected male employeesled by the MPDO shall conduct the survey in the far flungareas composed of 3 barangays and 4 special economiczones which could only be reached by hiking 8 – 12 hours.All enumerators assigned to accessible barangays aregiven the option to conduct the survey during working daysor to offset a maximum of 5 work days if they prefer toconduct the survey during the week ends.Meal allowance of P 100.00 for accessible barangaysand P 120.00 for the mobile group per day may be claimedsubject to availability of funds and use LGU vehicles fortransportation when ever possible to support theenumerators.All household questionnaires to be completed, checkedfor data entry errors and submitted by the team leaders tothe MPDO by the end of October 2007.Expenses for the conduct of orientation and training ofenumerators and the collation and preparation ofquestionnaires charged to the lead implementing office.

II

I

X

IV

VI

V

IX

III

XI

XIII

XII

VII

VIII

CAR

ARMM

NCR

N

EW

S

6°30'

6°30'

9°00'

9°00'

11°30' 1

1°30'

14°00' 1

4°00'

16°30' 1

6°30'

19°00' 1

9°00'

118°30'

118°30'

121°00'

121°00'

123°30'

123°30'

126°00'

126°00'

SCALE 1:7000000

50 0 50 100

Kilometers

MAP OF THE PHILIPPINESMAP OF CORDILLERA ADMINISTRATIVE REGION

ABRA

APAYAO

IFUGAO

KALINGA

BENGUET

MOUNTAIN PROVINCE

16°30'

16°3

0'

17°00'

17°0

0'

17°30'

17°3

0'

18°00'

18°0

0'

18°30'

18°3

0'

120°30'

120°30'

121°00'

121°00'

121°30'

121°30'

N

EW

S

SCALE 1:1,000,000

Kilometers10 0 10 20

Implementation of LGU Household Survey – Phase

ALFONSO LISTAAGUINALDO

MAYOYAO

BANAUE

HINGYON

HUNGDUAN

KIANGAN

ASIPULOTINOC

LAMUT

16°20' 1

6°20'

16°25' 1

6°25'

16°30' 1

6°30'

16°35' 1

6°35'

16°40' 1

6°40'

16°45' 1

6°45'

16°50' 1

6°50'

16°55' 1

6°55'

17°00' 1

7°00'

17°5' 1

7°5'

17°10' 1

7°10'

17°15' 1

7°15'

17°20' 1

7°20'

120°55'

120°55'

121°00'

121°00'

121°5'

121°5'

121°10'

121°10'

121°15'

121°15'

121°20'

121°20'

121°25'

121°25'

121°30'

121°30'

MAP OF IFUGAO PROVINCE

4 0 4 8 12 Kilometers

N

EW

S

SCALE 1:500,000

BASE MAP

DULI

PULA

NATCAK

NAMAL

CAMANDAG

CAWAYAN

LIWON

NUMPALINGPANUBTUBAN

ANTIPOLO

HALIAP

AMDUNTOG

NUNGAWA

16°35' 1

6°35'

16°40'

16°4

0'

16°45'

16°4

5'

121°00'

121°00'

121°5'

121°5'

Municipality of ASIPULOProvince of Ifugao

A JOINT PROJECT OF THE LGU OF ASIPULO DURING THE TERM OF HON. MAYOR JOSE JORDAN GULLITIW and CENTRAL ORDILLERA AGRICULTURAL PROGRAMME PHASE II

MAP REFERENCE: NAMRIA

Prepared by: TECHNICAL WORKING GROUP

LEGEND:

1 0 1 2 Kilometers

1:110000

SCALE

N

EW

S

AMDUNTOG 806

ANTIPOLO 833

CAMANDAG 4461

CAWAYAN 3274

DULI 3899

HALIAP 536

LIWON 1838

NAMAL 2714

NATCAK 3980

NUMPALING 1264

NUNGAWA 349

PANUBTUBAN 1201

PULA 3509

Barangay Area (ha)

Cordillera Administrative Region

The project started with the canvassingof printing services in September 2007Upon delivery of printed questionnaire,the Enumerators orientation and trainingwas conducted in the last week ofSeptember including the field testing andfinal briefing for all enumerators.Actual survey started on October 3,2007by the mobile group and ran through theend of November 2007.While the household survey was ongoing, the MLGOO updated the Prov’l andRegional DILG Offices of the LGUs activityand requested assistance for theconsolidation of data.A copy of the LGU survey questionnairewas sent to DILG-CAR but we werereferred instead to the BLGD CentralOffice.In the 3rd week of November the LGUreceived an invitation from BLGD to attendthe CBMS Module II Training at the BLGDConference Hall in the first week ofDecember to help the LGU on how to goabout the consolidation of the householddata.

Introduction to the Community Based Monitoring SystemThere was no update from the DILG regarding the LGU CBMS proposal in 2006 thus, wenever knew about the joint program of the CBMS Network and DILG, but never the less,unknowingly our efforts to gather data was parallel with the CBMS Program.During the CBMS Module II Training we joined other LGUs from South Cotabato andQuezon Province. On the first day of training, the BLGD- CBMS Team found out that wehad a different questionnaire from that of the other LGUs.The BLGD CBMS Team were surprised to find out that our questionnaire was similar tothe latest version of the CBMS Survey questionnaire, the Minalin Version. We wererelieved that at least, even if not all the questions in our household survey could not beconsolidated using the CBMS software, consolidation of most of the data could be doneeasier and faster.The LGU “CBMS Team” successfully completed the three day training and were readyto share the knowledge gained using the CBMS soft ware but with it , another problempropped up. Since Module II entailed the encoding of the data and the digitizing of mapsfor the presentation of the 13 + 1 Core Indicators, computers and encoders were needed.To remedy the problem, computer sets submitted to the Treasury Office as wastematerials were retrieved and repaired and the “LGU CBMS Team Leader” requested theLCE to issue an Administrative Order for all offices to send 1 staff each to be trained inencoding and help in the encoding of the LGU-CBMS Household Survey Questionnaires.Training for the encoders was done by the team who attended the Module II Trainingwith out any funds except for free snacks provided by the MPDO.Additional funds for the wages of encoders working on week ends was requested fromthe UNFPA and was granted which fastracked the encoding of the survey questionnaires.

The Community Based Monitoring System Implementation

January – April, 2008 – Field editing, data encoding and digitization of mapsApril 28 - 30, Module 3 Training for Asipulo CBMS Team was conducted at Asipulo asthere were no trained personnel at the DILG Prov’l and Regional Offices to providetechnical assistance.May - completion and submission of Barangay core poverty indicators and mapsJune 17-20 – LGU CBMS Team together with the BLGD CBMS Team attend the trainingon Module 4 – Barangay Development Planning conducted by the CBMS Network Staff atthe BLGD office. Last week of June – 1st week of July, presentation , validation of CBMS data by thecommunity during a Barangay General Assembly meeting.July 7-24- cluster barangay writeshop to prepare their BDPs was conducted by the LGUCBMS Team at the barangays. Attended by the expanded barangay devlopment counciland funded by the BLGUs.September 17, Request letter for the conduct of CDP Training was submitted to DILGCARDecember 2-4 – LGU Training and workshop to prepare the LGU ComprehensiveDevelopment Plan at Teng-ab Bontoc, Mt. Province conducted by DILG CAR CBMS Team.CDP was to be completed during the first quarter of 2009 but with the entry of specialprograms and projects for implementation in the LGU funded by Government and Non-Government Agencies through the use of the CBMS Data, LGU offices were overwhelmedwith work such that completion of the CDP was set aside for the moment.The priority needs of the community people based on the results of the CBMShousehold survey which are embodied in their Barangay Development Plans are beingaddressed through the “Kapantutubtubi Program” of the LGU.

CBMS Statistics Simulator Province:IFUGAO, CAR - CORDILLERAADMINISTRATIVE REGION

CBMS Core Indicators, Barangay City/Municipality: ASIPULO

The 13+1 dimensions of poverty Barangay: Amduntog

Indicator

Households Population

Magnitude Proportion

Magnitude Proportion

Total Male Female Total Male Female

DEMOGRAPHY

Population 252 1431 690 741 100 48.2 51.8

Average household size 6

Children 0-5 years old 121 48 187 93 94 13.1 13.5 12.7

Children 6-12 years old 129 51.2 239 110 129 16.7 15.9 17.4

Members 13-16 years old 103 40.9 151 72 79 10.6 10.4 10.7

Members 6-16 years old 160 63.5 390 182 208 27.3 26.4 28.1

Members 10 years old and above 252 100 1107 533 574 77.4 77.2 77.5

Members of the labor force 240 95.2 553 309 244 38.6 44.8 32.9

HEALTH AND NUTRITION

children 0-5 year old who died 3 2.5 3 2 1 1.6 2.1 1.1

women who died due to pregnancy related-causes 0 0 0 0

malnourished children 0-5 year old 0 0 0 0 0 0 0 0

HOUSING

households living in makeshift housing 3 1.2 12 7 5 0.8 1 0.7

households who are squatters 7 2.8 39 20 19 2.7 2.9 2.6

WATER AND SANITATION

households without access to safe water 39 15.5 195 99 96 13.6 14.3 13

households without access to sanitary toiletfacility 60 23.8 291 162 129 20.3 23.5 17.4

BASIC EDUCATION

children 6-12 years old not attendingelementary 30 23.3 32 16 16 13.4 14.5 12.4

children 13-16 years old not attending highschool 43 41.7 50 35 15 33.1 48.6 19

children 6-16 years old not attending school 14 8.8 16 11 5 4.1 6 2.4

INCOME AND LIVELIHOOD

households with income below povertythreshold 118 46.8 720 343 377 50.3 49.7 50.9

households with income below foodthreshold 89 35.3 557 263 294 38.9 38.1 39.7

households experienced food shortage 0 0 0 0 0 0 0 0

Unemployed members of the labor force 1 0.4 1 0 1 0.2 0 0.4

PEACE AND ORDER

Victims of crime 3 1.2 3 1 2 0.2 0.1 0.3

Source: CBMS Survey ____

Uses of the CBMS Programs

CBMS Encoded Data:Household data could be readily retrieved orlocatedHouse hold data is manipulated to rankhouseholds based on the number of unmet needsas a basis for the lgu to provide services( ie,enrollment to the PhilHEALTH Program).

Statistics Simulator:Data on the 14 core indicators of poverty areeasily prepared and transferred to Excel fileformat for presentation and backup of data.Disaggregated data by sex, age could bepresented by purok, barangay or municipality.Data under question could be easily traced outto the household level.

CS PRO:Tables consisting of numerical data couldbe generated faster and transferred to excelfile format for presentation and backup ofdata.

NRDB PRO:Household data are matched with the digitized maps topresent data in color coded map format for presentation of the14 Core Poverty Indicators which is easily understood by alayman.

Households with out access to potable water

USE OF THE CBMS DATAIdentification of unmet needs of thecommunity based on the 14 Core Indicatorsof PovertyCommunity people are able to analyze,identify and prioritize their needsCommunities are able tosuggest/contribute and participate indecision makingCommunities are able to identify andprioritize programs/project s in a collectivemanner to overcome their problemsCommunity people are able to decide thedirection of their development and decidewhat priority programs and projects shouldbe funded out of the Barangay andMunicipal Dev’t. FundsCommunity people are able to lobby forthe funding of their priority projects withLGU Officials and to source out funds fromother funding sourcesPeople are able to implement, monitor,maintain projects and be accountable fortheir project fundsPeople empowerment is achieved throughthe institutionalization of the “KapantutubtubiProgram”.

Republic of the PhilippinesProvince of Ifugao

Municipality of Asipulo

EXECUTIVE ORDER NO. 28

TO INSTITUTIONALIZE THE IMPLEMENTATION OF PRO-POOR PROGRAMS/PROJECTS AND CREATING THE

MUNICIPAL POVERTY ALLEVIATION OFFICE