Sword Policy Manager

Helping companies roll out policies globally

Policy management is the approach that is used by organisations to establish policies to deal with operating rules, general guidance, compliance or legal requirements, that can be referred to as a way of maintaining order, security and consistency - rather than having to make decisions on a case by case basis.

Policy Management Software benefits small teams and localised policies, to global workforces of thousands that require policies to be published, communicated, acknowledged and tested.

Policy Management Software is used as an administrative tool throughout an enterprise or network, enabling you to control and monitor the entire lifecycle of your Policies and Procedures. Regularly review, communicate, test and manage your written policies and procedures to ensure good governance and compliance.

Demonstrating compliance and best practice to auditors and regulators is one of the biggest challenges facing organisations, along with managing the significant number of policies and procedures and communicating these to staff.

Traditional, manual methods of managing policies and procedures are simply not adequate in today’s heavily regulated environment. Proactive management of the processes around policies, procedures, guidelines or other critical documents is essential in order to demonstrate good governance and mitigate liability against your organisation and/or employees.

Sword GRC revolutionises the way organisations manage policies and procedures. Sword Policy Manager simplifies and automates the tasks of writing, sharing, updating and attesting to policies, ensuring your organisation is meeting legal and regulatory requirements.

How does Sword Policy Manager help?

Key Features• Create and manage policy content using

a robust, standards-compliant workflow – Maintain complete control over policy content with a comprehensive document workflow featuring: collaborative document authoring, configurable approval and review cycles, automatic periodic review and retention scheduling, revision tracking and a dedicated Document Change Request (DCR) workflow.

• Centralised storage for all types of document – AchieverPlus provides a single, centralised repository for all documents (policies, procedures, work instructions and more), eliminating out-of-date, incomplete and redundant policy content stored in multiple disparate locations. A powerful search function helps users find specific documents by searching keywords as well as content in attached Microsoft® Office Word/Excel attachments.

• Simple intuitive access for everyone, from everywhere – Using an entirely web-based UI, staff, suppliers and other third parties can access all their important documents from anywhere using a desktop, tablet or mobile device.

• Intelligent targeting of policy content – Integrated linking of policy content to specific department, location and role-based competencies allow policy owners to assign new and updated content to all impacted users automatically; policy owners no longer have to identify affected individuals using spreadsheet-based training records or other disparate systems.

• Flexible user attestation and policy comprehension tests – Policy owners can define interactive questionnaires and tests to help establish user understanding of policy content with support for minimum acceptable score, random question selection and more.

• Easily-accessible user feedback and change request tools – Intuitive forms for raising and responding to policy-specific questions and requesting changes help to improve user understanding of policy content and ensure content remains relevant.

• Dedicated support for a multi-lingual workforce – Integrated linking between master and local policy content and “one-click” access to alternative language versions of a document ensure that users can easily discover content created in their native or preferred language.

• Powerful reporting and analytics – Out-of-the-box and configurable report dashboards help content owners and other power users establish key performance trends including compliance against specific standards/regulations, bottlenecks in policy authoring and distribution, department/site-specific gaps in policy and more.

• Automatic escalations and integrated e-mail notifications – Ensure users are aware of policy obligations and associated tasks through intelligent, rule-based notifications, configurable escalation paths and a user-focussed home page highlighting pending work and actions.

• Fully integrated, “at-a-glance” competency and training information – Reduce human risk with automatic linking of policies and competencies to ensure that individuals are qualified to carry out specific tasks and operate in specific areas.

• Compliance analysis dashboard view – Stay focussed on compliance with intuitive tools to link policies with any number of legal, corporate and customer-mandated standards and guidelines.

© Sword GRC 2019SGRC | v3.0 | 28.02.19

EMEA – London

1 Grenfell Road, Maidenhead, Berks SL6 1HN, UNITED KINGDOM

Tel: +44 (0)1628 582500

Americas – Washington

13221 Woodland Park Road

Suite 440

Herndon, VA 20171

UNITED STATES

+1 (703) 673 9580

APAC – Melbourne

40/140 William Street Melbourne VIC 3000 AUSTRALIA

Tel: +61 3 9229 3852

Malaysia

Level 33, Ilham Tower, No. 8, Jalan Binjai, 50450 Kuala Lumpur, MALAYSIA

Tel: +60 3 2117 5302

www.sword-grc.com info@sword-achiever.com