Sypnio ACA Reporting Using Microsoft Dynamics GP to process payroll?
Adopt this solution to comply headache-‐free – from within your ERP system – with the IRS reporting requirements mandated by the Affordable Care Act
www.sypnio.com
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“Tax provisions included in the Affordable Care Act represent the largest set of tax law changes the IRS has had to implement in more than 20 years.” Michael E. McKenney, the Internal Revenue Service’s Acting Deputy Inspector General for Audit, in a report on the impact of the Affordable Care Act dated March 29, 2013
The official name of the federal statute heralding these requirements is The Patient Protection and Affordable Care Act (PPACA). For the purpose of focusing on the legislation specific to employer responsibility, we will refer to it here simply as the Affordable Care Act, or ACA.
If you’re using Microsoft Dynamics GP for payroll, you’re collecting the information needed to be compliant with IRS reporting under the Affordable Care Act. The employee data required by the reporting requirements of the ACA is stored in your payroll tables. The challenge in working toward ACA compliance lies in understanding multitudes of directives for handling and generating the reports sought from that data. From the redefinition of payroll terms to the precise new calculations mandated for those terms, we’re in a complicated period of transformation for our information systems and our human capital management processes. At Sypnio Software, we’ve pored over the fine points that employers must understand in order to fulfill their obligations under the new federal law. We’ve taken that knowledge and translated it into a program – Sypnio ACA Reporting – that tracks and generates your data for the reports the IRS now needs from employers. “Sypnio” means “smart” in Greek.
So you can understand new ACA terms, find examples of calculations mandated by these new terms, and review analyses of critical decision-making based on the new calculations, we provide a 30-page white paper distilling employer directives in the Affordable Care Act. This white paper is a complimentary download at www.sypnio.com.
It’s time to transform your payroll reporting processes for the new IRS rules in the Affordable Care Act
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“Real-world testing of reporting systems and plan designs through voluntary compliance in 2014 will contribute to a smoother transition to full implementation.” IRS, in Notice 2013-45
The Internal Revenue Service has twice delayed the start of the review period to assess penalties for noncompliance with the Information Reporting and Employer Shared Responsibility Provisions of the Affordable Care Act. The penalty-‐assessment period was supposed to begin January 1, 2014. Budget standoffs and the resulting sequestration, combined with a slowdown in publication of the respective reporting guidelines, led the IRS in July 2013 to delay the beginning of the penalty-‐assessment period to January 1, 2015. For companies with 50 to 99 full-‐time employees, a second delay came on February 10, 2014, when it was announced that the period for which their payroll reporting would be reviewed for noncompliance penalties wouldn’t begin until January 1, 2016. In the same announcement, which was prompted by the hassle-‐ridden ACA rollout, another break was given to companies with 100 or more full-‐time employees. These companies previously had to provide health insurance for 95% of their full-‐time employees in 2015 or face a penalty. Now, they need to show they’re covering 70% of their eligible employees in 2015 to avoid a penalty. The IRS concluded its first notice of transition relief by encouraging voluntary compliance. In the second notice of transition relief, the nudge for businesses to begin preparing echoed: “To ensure a gradual phase-‐in and assist the employers to whom the policy does apply ...,” “To provide a gradual phase-‐in of the employer responsibility provisions ...” With our software, you’re not only getting compliance today, you’re getting an integrated system that will evolve as federal requirements dictate. Observers of this landmark legislation know that further change is coming. Public comment, political discourse, and loopholes in the current legislation all foretell tweaks in what will be required of employers. Whenever the IRS issues new guidance, Sypnio will enhance this software with respective modifications and features. Now and in the future, our software will make your compliance effortless.
Why trust Sypnio to provide this software for the Payroll module of Microsoft Dynamics GP? Sypnio Software acquired this ACA-compliance and business intelligence software from InterDyn LANAC Technology, a tenured Microsoft ERP partner whose in-house development team has worked with every generation of Dynamics GP. Starting with the initial release of the Payroll module for Microsoft Dynamics GP, InterDyn LANAC Technology has supported many clients using its functionality. These clients represent some of the largest Dynamics GP Payroll users in the world today, processing data for tens of thousands of employees. Developers at InterDyn LANAC – with whom Sypnio continues to work for modifications – have acute insights into the data structure of Microsoft Dynamics GP Payroll and the inner workings of GP (Great Plains) software as a whole. In the early 1990s, almost a decade before Microsoft acquired Great Plains Software, LANAC Technology was on the advisory board of the North Dakota company that developed the pioneering accounting application which has evolved into the Enterprise Resource Planning solution known today as Microsoft Dynamics GP.
Make sure your payroll reporting and tracking work – precisely – for the new IRS requirements
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“It is unprecedented in recent history, the amount of responsibility the IRS is
being given in an area that most people don’t think of
as an IRS function.”
J. Russell George, Treasury Department’s Inspector General for Tax Administration, testifying before
the House Appropriations Committee on March 5, 2013
Details of the Information Reporting and Employer Shared Responsibility Provisions aren’t simple. “Standard measurement period” and “initial measurement period” are new concepts for employers to digest. Viewing 30 hours as the threshold for full-time status challenges our long-established definition of a full-time employee. These new requirements are realigning the structures of how we categorize our human asset capital. The penalty delays from the IRS gave employers more time to weigh their options.
Be prepared – don’t wait to comply
But to weigh those options in the new realities of reporting to the IRS under the Affordable Care Act, a company needs data framed accordingly – now. Sypnio ACA Reporting provides the necessary formatting and business intelligence to make these choices confidently.
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To your staff, our program for ACA reporting will have the look and feel of any other screen they’re used to working with in the Payroll module of Microsoft Dynamics GP. We created it in the same language.
With this program, data processed about your employees – such as Social Security numbers – will remain in your Microsoft Dynamics GP system. Our software doesn’t involve any export in order for the required processing to be done.
Sypnio ACA Reporting works with all supported versions of Microsoft Dynamics GP – V10 through Microsoft Dynamics GP 2013.
With such intelligence as what-if analyses, this program allows companies with many variable-hour employees to optimally structure look-back timeframes. You won’t find out after the fact that you’re subject to an Employer Shared Responsibility Payment.
Sypnio ACA Reporting gives you the surest running start toward compliance with the complex directives of the Affordable Care Act. With our software, any company using Microsoft Dynamics GP for payroll processing can meet ACA reporting requirements right away – and headache-free. With our program, you can:
As federal requirements for this new legislation get fine-tuned, Sypnio Software will accordingly update the functions of Sypnio ACA Reporting.
To order this software, contact Helen Karakoudas at Sypnio Software: [email protected] direct: 815-656-4000 mobile: 708-420-0800
! define and calculate full-time employees and full-time employee equivalents
! calculate and determine
employee eligibility for health care benefits
! analyze your eligibility for the Small Business Health Care Tax Credit
! generate files for all the new reporting mandates required by the IRS.
The resource you now need
Sypnio Software is an independent software vendor whose reason for being is to sort through the complexities of the Affordable Care Act for employers, and empower organizations operating on Microsoft Dynamics GP with tools for ongoing compliance with ACA-‐mandated IRS reporting requirements. Sypnio draws on resources with tenured know-‐how in developing, installing, training for, and supporting customizations for Microsoft Dynamics GP – and couples that expertise with an immersion into the employer mandate of the Affordable Care Act – to provide a solid, effortless solution to the confusing federal legislation transforming the information systems of U.S. companies.
Sypnio Software LLC P.O. Box 2724 Joliet, IL 60434
(815) 656-4000
www.sypnio.com
© Copyright, Sypnio Software LLC, 2014. All rights reserved.