Log BookHours of Service

Driver’s Log/Log Book

Driver’s Daily Log & Driver’s Vehicle Inspection Report

Increase the odds of driving away from an inspection without being fined, ticketed or shut down.

Must know how to fill out a log book properly, neatly, and legibly.

Maintain an accurate and up to date log book at all times.

The form used (Either Paper or Xata) will include a graph grid and the following information: › Driver Id: SYSCO Badge Number

› Date

› Total miles driven today

› Truck and trailer #

› Carrier’s name

› 24 hour period starting time

› Drivers signature/certification

› Main office address

› Remarks

› Co-driver’s name (if applicable)

› Total hours in each duty status (at end of grid)

› Shipping document number(s), or shipper name and commodity

Time when a driver is relieved of all duties and responsibilities and is not “on duty.”

Free to pursue activities of his/her own choosing.

Free to leave the place where vehicle is parked.

All the time spent at the driving controls of a

commercial motor vehicle in operation.

All time from the time a driver begins to work

or is required to be in readiness to work until

the time he/she is relieved from work and all

responsibility for performing work.

All time at a plant, terminal, facility, or other property of a motor carrier or shipper, or any public property, waiting to be dispatched, unless the driver has been relieved from duty by the motor carrier.

All time inspecting, servicing, or conditioning any commercial motor vehicle (CMV) at any time.

All driving time (all time spent at the controls of a of a CMV in operation).

All time, other than driving time, in or upon any CMV except time spent resting in a sleeper berth.

All time loading or unloading a CMV, supervising or assisting in the loading or unloading, attending a CMV being loaded or unloaded, remaining in readiness to operate the CMV, or in giving or receiving receipts for shipments loaded or unloaded.

All time repairing, obtaining assistance, or remaining in attendance upon disabled CMV.

Performing any other work in the capacity , employ or service of a motor carrier.

US Department of Transportation (DOT)

regulations require all motor carriers and

drivers to follow the hours-of-service

requirements.

Compliance will help avoid DOT penalties

and avoid or reduce fatigue.

Must take a 30 minute break/off duty time before

the 7th 1/2 HOUR of driving – MANDATORY

The break cannot be taken in 15 minutes

increments, it must be 30 consecutive minutes off

duty, in a sleeper berth, or a combination of the

two.

You must not

perform any

work during

the break

By law, you must have 10 consecutive hours

off duty before driving.

You cannot have any on-duty time during

your 10 hour off.

Getting enough

rest is critical for

your safety and

the safety of others

You can’t drive 11 hours without taking 10

consecutive hours off duty/break.

You are limited to 11 hours of driving per day. At

SYSCO - You can’t drive more than 11 hours in

one 24 hour day.

You can declare one big day

of 14th hours – though you cannot

Drive more than 11 hours, you

cannot drive again until

you’ve had 10 consecutive

hours of rest.

14 hours include: all driving, on duty, sleeper-

berth, and off-duty time that you accrue after

coming on duty following a 10-hour break.

› Lunch breaks, fuel stops, warehouse work, rest

breaks, waiting time, and other time all must be

added in when checking compliance.

You can’t pass the 70 hour limit in 8 days.

› If this rule is not followed, you can get multiple

tickets and be put out of service.

Pick up hours:

1. Doing a reset/restart

2. Not going over the hour limit

You must not go over your 70 hour limit, Never

drive more than 11 hours - given that you have

10 hours off duty on sleeper- continuous break.

If you have 34 consecutive hours off duty, you

get 70 hours back.

Restrictions, starting July 1st, 2013

› It can only be used once per 168 consecutive hours

(7 x 24=168). You cannot start your next restart break

until 168 hours since the start of your last restart break.

› Your restart break must include two back-to-back

nighttime rest periods from 1:00 am - 5:00 am.

COMPLETE YOUR LOG

Enter your Information as

Prompted on the

XATA System

If your Vehicle is not Equipped with a

Xata System

Accurately

complete your Paper log

The Xata System will Prompt you to

Conduct a Pre- Trip

Inspection

SYSCO Requires you to Turn In a POST TRIP

Inspection also with

the Truck.

PRE / POST TRIP INSPECTION

All Drivers Are Required

to Conduct a Pre-Trip

Inspection

All drivers Are Required

to Conduct a Post-Trip

Inspection when

Returning the Truck.

(Make sure there is No

Damage on the Trailer ,

Pre/Post)

MAKE SURE YOU WRITE

TRAILER NUMBER

Hours worked today –

(total of lines 3 & 4 on

graph)

Total hours on-duty

last 7 days or total

hours on-duty since

restart

Hours available

tomorrow. 70 hours

minus col. A

Total hours on-duty

last 8 days or total

hours on duty since

restart

2

C

Day of the Month

2

Sign log book before the 24 hour period ends

Remember to write VI, PTI, fuel, load/unload with the location in the remarks section

Enter the B # or L #, or the manifest #, and the shipper and commodity

Add your hours correctly and keep your log book and summary sheet current

Make sure that you & a certified mechanic signs & dates the Inspection Report

If you stay in a Hotel, make

sure the time and date match

the hotel’s receipt

Do not pass the 70 hour limit in

8 days

HOURS

Monitor Your Hours – Do Not Take on

Extra Work if you Don’t have Hours or

Reset

If Requested by Dispatch to do

Additional Runs – Make Sure they are

aware of the Hours you Have Left.

TIME SHEET

All Drivers that Are Assigned to SYSCO

must Contact Best Driver Resources Daily

instead of weekly on the Hours worked

for that DAY !!!

If Requested to do additional Runs

directly must Notify Dispatch at Best

Driver Resources prior to the Run.

Smile your on Drive Cam !!!

YOU ARE BEING MONITORED ON YOUR

DRIVING

› Seat Belt

› No Phone

› No Speeding

› Distance Between Cars

› Hard Beaks are Reported

MUST TAKE 30 MINUTE BREAK

You MUST DECLARE BREAK ON THE XATA.

TAKE A BREAK AROUND the 7th Hour of

driving

You can also take your break while

Waiting on a load.

While on Break there is No scanning

allowed –

Declaring 30 Minute Delay on

XRS (XATA)

Step 1: on the menu highlight “STOP”

.Then pres “ENTER

Step 2: ON the Next Menu Highlight

“DELAY” Then press “ENTER”

Step 3: On the next Menu Highlight

“BREAK” Then press “ENTER”

Step 4: On the next screen highlight

“OFF”. Then press “ENTER”

Declaring 30 Minute Delay on

XRS (XATA)

The next screen should show you “LOG

STATUS” or “DUTY STATUS” as “OFF”. It will

also show you the “DELAY TIME”. This will

count down your time for your break.

When the “DELAY TIME” reaches the 30

minutes or more. You may now go back

on duty and continue the route.

Declaring 30 Minute Delay on

XRS (XATA)

Step 5: From the screen you are on. Be

sure that “DELAY-END or BREAK-END” is

highlighted and then press “ENTER”.

Step 6: On the Screen highlight “DUTY.

Then press “ENTER”.

Step 7: On the Next Screen highlight

“MOVE”. Then continue with your route.

While on Break

THE VEHICLE CAN NOT MOVE !

Make Sure you Take the Full 30 Minutes

› (A minute less could cause a violation)

Idle Time ….

When ever you are waiting or on break

turn off vehicle so you don’t continue to

Idle and waste less gas.

Idle time is also being monitored on your

vehicle’s performance.

XATA

LOG into XATA with your Sysco ID Badge

Number.

LOG out of XATA at the end of your shift

First Before Handheld.

RESPECT ALL YOUR SYSCO

CO-WORKERS

You are required to treat all your Co-

Workers with Respect.

BEST DRIVER RESOURCES and SYSCO

work together in a Team Environment

where every one plays a critical role

towards success.

You might have the president of the

company at your side helping you with-

out knowing who they are.

Quiz

A pre-trip inspection is important because:

a. It helps prevent over the road break-downs

b. It can help prevent accidents

c. It helps maintain high levels of customer service

d. All of the above

Answer: d. All of the above

Which of the following may not be recorded as

off-duty time?

a. On duty

b. Sleeper berth

c. Off-duty time

d. Driving

Answer: b. Sleeper berth

Post-trip inspections and completing Driver Vehicle Inspection Report (DVIRs) are important because:

a. They provide the driver with the opportunity to complain about the vehicle

b. They prevent little defects from becoming major safety-related problems

c. They help keep vehicles safe and well-maintained and make the next trip easier on the next driver

d. Both b and c

Answer: d. Both b and c

Whose responsibility is it to see that a vehicle is in

good working order before going on the road?

a. The driver’s

b. The company’s

c. Law enforcement agency’s

d. None of the above

Answer: a. The driver’s

The restart break must include two back-to-back

rest periods from ____________________ .

a. 12:00 am – 5:00 am

b. 2:00 am – 6:00 am

c. 1:00 am – 5:00 am

d. 1:30 am – 5:30 am

Answer: c. 1:00 am - 5:00 am

Which of the following is not a violation?

a. Having a certified mechanic check the truck

b. Passing the 70 hour limit in 8 days

c. Signing log book after the 24 hour period ends

d. Logging on California more than 55 miles per

hour

Answer: a. Having a certified mechanic check

the truck

After the 14th hour, a driver cannot drive again until

he/she has had ____________________ .

a. 8 consecutive hours of rest

b. 10 consecutive hours of rest

c. 11 consecutive hours of rest

d. None of the above

Answer: b. 10 consecutive hours of rest

How many hours does a driver get back, when he

or she has 34 consecutive hours off duty?

a. 40 hours

b. 65 hours

c. 70 hours

d. 50 hours

Answer: C. 70 hours

Drivers do not have to take a 30 minute break/off

duty time before the 8 hours of driving.

a. True

b. False

Answer: b. False

Drivers cannot drive 11 hours without taking 10

consecutive hours off duty/break.

a. True

b. False

Answer: a. True

By filling out your log book correctly, you greatly increase the odds of driving away from an inspection without being fined, ticketed or shut down.

A motor carrier must require every driver to record his/her duty status for each 24 hour period.

Off Duty time is when a driver is relieved of all duties and responsibilities and is not “on duty.”

Sleeper berth time may not be recorded as off-duty time.

Driving is all the time spent at the driving controls of a CMV in operation.

On-duty time is all time from the time a driver begins to work until the time he/she is relieved from work.

DOT regulations require all motor carriers and drivers to follow the hours-of-service requirements.

It is mandatory to take a 30 minute break/off duty time before the 7 1/2 hours of driving.

You must have 10 consecutive hours off duty before driving.

You can’t drive 11 hours without taking 10 hours off duty/ break.

You cannot drive after the 14th consecutive hour after coming on duty.

You must stop driving a CMV once you accumulate 70 on duty hours over the course of a 8 day period.

If you have 34 consecutive hours off duty, you get 70 hours back.

To avoid violations and resulting tickets, follow the rules and fill out your log book correctly.

Summary Wear Steal Toe Slip Resistant Shoes To Work

Respect Co Workers

DRIVE CAM –› SEAT BELT, NO PHONES, NO SPEEDING, DISTANCE AND

HARD BREAKS

MUST TAKE 30 Minute Break –

Turn off vehicle to reduce IDLE TIME

Monitor Your Hours – Do Not Take on Extra Work if you Don’t have Hours or Total Reset time.

Must Contact BEST DRIVER RESOURCES ON THE AMOUNT OF HOURS WORKED WITH SYSCO on a DAILY basis at the end of every shift.