Table of Contents … booklet 2009.pdf · Their employees are Scout volunteers in their local Boy...

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Table of Contents

• Letter from Council Chair

• Thank you Weaver Popcorn

• Introduction…………………………………………………...... 5 • 2009 Program Fact Sheet

• 2009 Commitment Form

• 2009 Popcorn Campaign Calendar

• The Responsibilities of the Unit Popcorn Kernel

• Kick off Meeting Agenda & Tips……………………………….10 • Unit Sales Kickoff Meeting Agenda

• Prize and Incentives……………………………………………. 13 • Trails End Program

• Council Incentives / District

• Unit Incentive Program

• Sales Tools………………………………………………………. 17 • Safety Tips

• Unit Chair Responsibilities

• Receipts

• Sales Tips

• Business Cards

• Ordering………………………………………………………… 27 • Settlement Form

• Prize Order Form

• Commissions……………………………………………………. 33 • Commission by Product Listing

• Unit Budget

• Information...…………………………………………………… 38

This guide is also available on the Greater Alabama Council, BSA web-site at www.1bsa.org

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Dear Scouting Volunteers: Thank you for your leadership in the forthcoming 2009 Popcorn Sale. We want to thank Weaver Popcorn for sponsoring our 2009 District Banquets to recognize our volunteers. After listening to our volunteers and forming a task force to review ideas we are pleased to present our new plans for 2009. Positive changes for 2009 include: • Meetings on a Program Area basis to save volunteers time and resources. • Sale extended for 60 days-September 3 to November 6. • Have show and sell available for units to use. • Free events for all Scouts who fill up one order form. • 35% Commission without prizes, 30% with prizes. • All Scouts have a goal to fill up one order form or more. See special incentive for the

Scouts. Scout Day events and Bow and Mallow and Marshmallow Blaster items. • Military option to send popcorn to military overseas. This sale can fund your entire year of Scouting with proper planning, motivation and en-gagement of your Scouts. The plan is simple… • Set a unit goal and be committed to that goal. • Set a goal for each Scout based on the unit goal. • Ask every Scout and family to participate. • Conduct a fun unit kickoff. • Schedule “blitz days” to focus your sale on specific coordinated dates. • Pay attention to deadlines. It’s not about money...it’s about program. Support values that last a lifetime through the 2008 annual popcorn sale. Sincerely,

Allen Mathis 2009 Council Popcorn Chairman

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Thank You

Weaver Popcorn

for Sponsoring the

2009 Greater Alabama Council District Banquets

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Introduction

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Fact Sheet on the 2009 Popcorn / Trail Mix Product Sale

For Scouting Units What? The only council-level unit fund raiser for the Greater Alabama Council. The campaign has popcorn and trail mix as products to sell. Who with? Trail’s End Popcorn Company—-Trail’s End is sponsoring all of the

2009 District Banquets at no charge to our Scout volunteers. This is a Scout-friendly vendor who invests locally in our Scouting program. Their employees are Scout volunteers in their local Boy Scout council. They are Scout-friendly and supportive.

When? Scouting units will be able to sell the products from September 3rd and

have all orders in by November 6th—-this includes 60 days of selling. Why? This effort is set up for the Scouting units to benefit financially without

the liability of other fund raisers. The GAC assumes all risks with Trail’s End Popcorn. Scouting units set a goal, give their Scouts a goal and benefit from the sale. The GAC organizes the effort, provides the coun cil-level prizes, incentives, etc. for units and Scouts to enjoy. Scouting units in the past have netted as much as $10,000+ by asking all Scouts and their families to do their part in financing the local Scouting program costs. A little effort gives our Scout units a great return in financial sup port.

Benefits to the unit: -Ready made fund raiser that is fun and effective -No risks, liability or contacts with vendors to sign -Two sets of commission rates——35% without prizes / 30% with prizes -Special “Scout Days” for fun activities extended to all Scouts who fill

out one or more order forms. Fill out second page earn either a bow and Mallow or a Marshmallow Blaster -Recognition for the Scouts -Promotes the ideals of Scouting——the youth pay their own way

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2009 Fall Popcorn/Trail Mix Unit Commitment Form

District: _____________________ Pack/Troop/Crew/Post # ______ (Circle one) We commit to enhance our local Scouting program by selling Popcorn/Trail Mix during the fall of 2009. We make this commitment in the spirit of Scouting knowing that this effort will help fund Scouting at a higher level for our local Scouts. We will attend the kickoff meeting in September and set a unit kickoff involving our Scouts, parents and leaders immediately following the district kickoff. With this commitment, we will ask all our Scouts to participate and set goals for themselves along with having a unit goal. We want the following incentive plan: _____30% commissions with prizes _____35% commissions without prizes We also commit to have our unit account balanced and paid by or before December 7, 2009. Signed: ____________________________ _________ Name Date Please print name: Position in the unit: Unit Kernel Name: Mailing Address: City: State: Zip: Phone: Cell: Fax: E-mail address:

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2009 Greater Alabama Council Popcorn Campaign Calendar

Event / Priority Date Promotion of the Popcorn Sale at the August Program Preview Meeting in each local district Thursday, August 6, 2009 -Target to have 60% of your units committed to sell popcorn Popcorn Kickoff across the council South Program Area & Northeast Thursday, August 13, 2009 Central & North Program Area Different Dates -Target to have 65% - 70% + of your units committed to sell popcorn Popcorn Sale Thursday, September 3— Thursday, November 5 -November turn in at the roundtable Deadline for all Popcorn and Prizes orders into the GAC Friday, November 6, 2009 Order to Trails End Monday, November 9, 2009 Popcorn delivery to the drop-off sites Tuesday, November 17, 2009 Unit popcorn pick up locally Wednesday, November 18, 2009 Unit Accounts settled into the District Kernels and staff Monday, December 7, 2009 All accounts 100% completed and collected in Council office Monday, December 14, 2009 Evaluation of the 2009 effort and start on 2010 Wednesday, December 16, 2009

Scouting---Values That Last A Lifetime!

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The Responsibilities of The Unit Popcorn Kernel

Unit Popcorn Chairman Job Description 1. Attend district popcorn sales training session. Pick up forms and information.

2. Work with committee to develop a unit sales goal. Divide that goal into a “per boy” goal.

3. Develop a unit incentive plan for your Scouts or choose PLAN B for Council prizes.

4. Decide when take order, money and prize forms will be due to you.

5. Prepare handouts for Unit kick-off meeting for both leaders and Scouts. Handouts include: a) Timeline showing sale dates, date orders due, time and place for pick-up b) Unit goal and per boy sales goal c) Unit Master Record form(s) to record Scouts’ sales for den/patrol totals d) One order form for popcorn and one prize flyer (money envelope given with popcorn).

6. Hold unit kick-off meeting near date popcorn sale begins. Discuss sales techniques money collection, and safety suggestions. A “Kickoff Kit” of materials is provided free of charge.

7. Collect and total orders from den/patrol leaders on designated unit order due date. Fill out header information and all left-hand side of unit order and settlement form.

8. Give white copy of unit popcorn order and prize order form and statistics to the Council or the district popcorn chairman.

9. Pick up popcorn at the designated site on the district popcorn pick-up day. Make sure to bring vehicles large enough to accommodate your order. You will be expected to verify counts and sign the unit packing slip form acknowledging receipt.

10. Units pick up popcorn on November 18. Scouts distribute popcorn to customers.

11. Remind Scouts of money due dates. Make sure checks are payable to the unit.

12. Collect and tally money by unit money due date.

13. Be an EARLY BIRD UNIT; collect the money for the product at the time of the sale. This cuts your steps from SELL – DELIVER- COLLECT to SELL / DELIVER. Issue one

check payable to Council for “Total Amount Due Council” by December 14, 2009 or turn in the “Money Due The Council” early to receive your unit’s prizes faster. Prizes shipped when unit is paid in full.

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Kick-off Meeting Agenda and Tips

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Unit Sales Kickoff Meeting Agenda Kickoff Kit Provided

1. Opening

a. Pledge of Allegiance b. Welcome to the parents and Scouts

2. a. Explain why Popcorn is a good deal - explain the unit’s budget and

how we pay for Scouting b. Go over the year’s program and the cost of the activities. c. This year has a lot of positive changes with many incentives and prize

opportunities. d. Go over the goals for the unit

I. Unit goal II. Scout goal III.Every Scout to fill up at least one sheet.

e. Go over the commissions, prizes and incentives. 3. Door prizes given out 4. Go over the campaign schedule--hit on when to start and when to have your

forms turned in with goals attained. Set your unit deadline ahead of council dead-lines.

5. Explain that we take the orders, submit the orders to your District Popcorn Chair, pick up the product, deliver the product and pick up the money -- you keep your commission and send the council its portion -- prize order deadline, etc.

6. Special incentives are awarded after your unit account is balanced. 7. Discuss safety while selling 8. Discuss Corporate Sales -- you can hit a company for holiday gifts and hit it big

on commissions 9. Sales speech from a parent or volunteer -- how to sell and be successful -- see the

example sheet for Scout business cards and receipts to give your customers. 10.Reinforce your unit and Scout goals - competition among the Dens and Patrols,

etc. - unit might have their own incentives and prize opportunities. 11.Thank everyone and remind them of the deadlines. 12.Give out additional door prizes and adjourn. Note: Remember to make the meeting fun, energetic and moving -- no one likes slow and dull meetings.

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TIPS FOR A SUCCESSFUL KICKOFF MEETING 1. Be Outrageous Set the tone upfront that this is going to be a fun meeting! Have music playing, door prizes etc. This is about the “boys”. Have some of the adult leaders dress up in costumes, wear a corn hat if you can etc. Have Fun—It will be Contagious. Try to dedicate it all to the popcorn kickoff without any boring an‐nouncements etc. 2. Make it Educational Show the product and have samples for them to try. Teach them something simple to remember about one or more of the choices. For example—” I recommend the 3‐way tin since it has a little of everything” Suggestive selling works! Have on of their peers who has had success in the past talk to them about his secrets of selling. This goes a long way. 3. Incentivize Them! Roll our and be excited about the council and district level prizes. Focus on your individual unit incen‐tives! This needs to be planned in advance by your leadership committee. For example—it might be a unit sponsored trip to the USS Alabama if the unit reaches their goal. In addition, you need to have some individual prizes for the top sellers—1st, 2nd, and 3rd place. Have these at the meeting so they can touch and feel them! Probably one of the best incentives is a “Pie in your face contest” for every Scout that fill sup their sheet—they get to throw a pie in the face of one of the leaders. Kids love this and this will go a long way! 4. Make it GoalOriented Roll out your unit goal but focus on the individual goals! If every Scout fills up one sheet—you will hit your unit goal! The top selling Scouts will fill up more sheets. They will remember the goal you set and will work toward it. 5. HAVE FUN! Keep your meeting exciting! Stop at a few points throughout to give away door prizes—most of these can be very small but have one big one that will really hit home with them. At the end of the meeting –save 5—10 minutes to talk to the parents and review some of the pertinent information. Bring in some ice cream cups or something for the boys while you do this. The last thing that you should do to close is to give away the big door prize—this can be a remote control car or something. They will remember that. If you make a small investment in this program and roll it out with excitement and enthusiasm—you will have a very successful event and be able to fund much of your annual program. The boys also learn valuable communication and selling skills for the future. Good Luck!

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Prizes and Incentives

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Items

$1,500 Level Popcorn Sellers - Sell minimum of $1,500. Earn $50 gift card from Weaver Popcorn. Trail’s End Order Form on Page 16. *

$2,500 Popcorn Sellers - 6% of gross sale credited to Scout’s Scholarship account for post High School Education, Missionary Fund, or Argo Fund from Weaver Popcorn Page 16. *

Top Seller in the Council - Disney World Vacation for four people for two days at the park and three nights.

Top Seller in each district - $250 Gift Card

*Weaver Popcorn Incentive

Fill It Up Council Incentive - For first completed order turned in, your choice of attending Scout Day at the Space and Rocket Center in Huntsville or Alabama Adventure in Birmingham. Scout Day includes admission, meal, and a patch. For second completed order form turned in you earn either a Bow and Mallow or a Marshmallow Blaster Earn Trail’s End patch.

2009 Greater Alabama Council Popcorn Campaign

Volunteer and Unit Incentives (In conjunction with our commission and prize program)

Bow and Mallow OR Marshmallow Blaster

Council Unit Sales Incentives Popcorn

Unit Commission Plan

PLAN A Commission Only. Base commission is 30%. Units can earn up to 5% additional commission by completing the follow-ing requirements: No prizes are available with PLAN A.

Turn in your unit commitment forms by September 3 or September Roundtable. Turn in your unit order by November 6. Payment paid in full with one check by December 14. Commission reduced by 1% if payment is not made by one check. Unit holds training for youth and adults.

PLAN B Commission + Prizes. Unit earns 25% commission on all sales, plus youth members can earn valuable incentive prizes

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2009 Popcorn Campaign Greater Alabama Council Boy Scouts of America, Learning for Life, Inc.

Scout Incentives COUNCIL Top Seller Disney World Vacation for Four (4) people for DISTRICT Top Seller two days and three nights. $250 Gift Card

Fill-It-Up...ONE TIME

Scouts!!! Hurry and turn in your first filled up order form and you get your choice of attending Scout Day at the Space & Rocket Center in Huntsville or go to Scout Day at Alabama Adventure is Birmingham.

DATES TO BE ANNOUNCED Scout Days includes admission, a meal and a patch.

Fill It Up...AGAIN and earn your choice of a

Marshmallow Blaster or a Bow & Mallow By filling up at least two order forms.

DON’T FORGET THE NATIONAL INCENTIVES FROM TRAIL’S END

$1,500 Level Popcorn Seller Sell minimum of $1,500. Earn $50 gift card

$2,500 Popcorn Sellers 6% of gross sale credited to Scout’s Scholarship account for post

High School Education, Missionary Fund, or Argo Fund

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Trail's End Popcorn Incentives and Scholarships

National Prizes

$1,500 Level Popcorn Sellers Choice of $50 gift card from a. Wal-Mart b. Coleman c. BSA Card To Qualify for Gift Card: a. Must be a registered member of the Boy Scouts of America b. Must have sold a minimum of $1,500 during the Fall 2009 sale c. Limit one (1) prize per winning Scout d. Absolutely no combining of order forms will be allowed. Verification of sales through individual take order forms may be required. To receive gift card, fill out the entry form at the bottom of this page or go to the www.trails-end.com and send to ad-dress on the form. The gift will be mailed from Trail’s End to the Scout’s home. Trail’s End Scholarship Program Each Scout who sells $2,500 or more in popcorn can earn 6% of their sales toward the Trail’s End Scholarship program. Scouts who qualified in previous sales may apply for the Scholarship program with sales from the 2009 sale. For a complete description and forms for the Trail’s End Scholarship program go to www.trails-end.com

Deadline To Turn In Entry Form December 14, 2009

Trail’s End Order Form for $1,500 Sales Prize Scouts who sell $1,500 or more in popcorn in the 2009 sales period qualify for a gift card from Trail’s End Popcorn.

Fill out order form and send to:

Greater Alabama Council, 2009 Popcorn Sales, P. O. Box 43307, Birmingham, Alabama 35243

Scout’s Name:

Address:

City, State and Zip:

Phone: Age:

Total 2009 Sales:

District: Unit #

Leader’s Signature:

Council Popcorn Advisor’s Signature:

$50 Walmart Gift Card

$50 BSA Gift Card

$50 Coleman Gift Card

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Sales Tools

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Military Sales

Instead of buying popcorn, a customer may choose to make a $25 or $40 contribution towards the Military Product Donation Program. The money donated is used to send popcorn to military troops directly from Trail's End. The Scout receives the exact same commission as if actual popcorn product were sold, and the sale is eligible towards prizes and incentive programs.

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Family Fact Sheet

Remember these 5 items for a Successful Popcorn Sale!

1) List 5 things in your Scouting Program to be funded with Trail’s End Popcorn this year: 1_______________________________________________ 2_______________________________________________ 3_______________________________________________ 4_______________________________________________ 5_______________________________________________ 2) Write in the Scout Popcorn Sales Goal: Scout Popcorn Sales Goal $______________ Have your son write his goal on the Take Order Form. 3) Have your son look at the Prize Program and decide what prize level he wants to shoot for. Pick a prize level that exceeds his Scout Popcorn Sales Goal listed in #2

Don’t forget to ask your leader about the Trail’s End National Prize Program

and Scholarship Program 4) Sell in the neighborhoods using Take Order Form Practice role-playing with your son on the sales script he will use at the door. For example: “Hi, my name is John Smith and I’m selling popcorn to go to Scout camp this year. How much would you like to order?” “I suggest the 3-way tin. There’s something for everyone.” 5) List the Key Dates for this year’s Popcorn Sale: a. Blitz Day(s) ________________ b. Order Turn in Date ________________ c. Popcorn Pickup Date ________________ d. Money Collections Date ________________

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Selling Tips for Scouts Start by making a list of everyone you know you could sell to. Start with relatives. Ask all the neighbors on your street. Ask them to buy a year’s worth of popcorn or about eight, 15 packs. Statistics show 4 out of 5 houses buy Trail’s End Popcorn when asked. Always be courteous and smile, be neat and clean, and wear your uniform when selling. Introduce yourself by name and unit number when calling on your friends and neighbors. Popcorn is a great gift for Christmas, relatives, and teachers. It makes a great Halloween gift too! When you have made your sale, thank your customer. Keep a list of those who promise to buy later. Call back and don’t get discouraged. Evenings and Saturday mornings are good times to make sales calls. Ask your parents to take an order form and pass it around the office. See if your unit can take orders at your local church after ser-vices. Be careful with your order flier, it is your only sales record.

How To Sell 25 Items In One Week Daily Activity Plan Number of Items To Sell Monday Sell to mom and dad at home after your Scout meeting 1 Tuesday Sell to neighbors on both sides 4 of your house and two neighbors across the street Wednesday See if mom can take you in uniform 6 to her lunchroom at work, club, etc. Thursday See if dad can take you in uniform 4 to his work place Friday Call both of your grandmothers and two 4 favorite aunts Saturday Suggest your unit have a blitz day 6 or have your dad drive you around to homes of family and friends in other neighborhoods. Total Sales………………………………………25 Containers This plan works very successfully for the individual and for the whole unit to quickly reach goal. Don’t short cut daily activity just because you reach 25 before Saturday.

Potential Popcorn Customer List

Scout’s Name ________________________ My Sales Goal is $ ______________

My prize level goal is level # ____ The prize (s) ______________________

Date our Unit’s Sale Begins ________ Date Scout Delivers Popcorn & Collects Money_______

Potential Customer Relationship to Customer Phone # Response

Sales Tips For Salesmen Reaching Your Personal Goal Will Be Easy If You Do The Following Things

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Safety Tips For Scouts Always Practice Safety When Selling

Always sell with another Scout and ask a parent or adult to go with you Always walk on the sidewalk and driveway Always wear your uniform Always smile and introduce yourself Always say Thank You! Always make a copy of your order form Always tell your customers why you are selling popcorn Know the different types of popcorn you are selling Never go in anyone’s house or apartment Never sell after dark unless you’re with an adult Never carry large amounts of cash Don’t cut across lawns, use the sidewalks Be careful crossing streets Tell Customer, popcorn deliveries will be in November.

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Sample - Pack 1 2009 Popcorn Sales Each year, a successful sale begins with accurate records. If you or a parent in your unit is skilled with the computer program Micro-soft Excel, then you might want to develop your own method of keeping up with the den sales in a form similar to the one below. Transfer data from the Cub Take Order Form to this form and then to the Unit Order Settlement Form.

Leader’s Name & Den Choc Lovers

3-Way Tin

21 oz Cheese

$40 Military

$25 Military

18oz Trail Mix

18oz Choc Triple Delight

23oz Caramel Crunch

18oz Caramel

Light

15 pk Butter

15 pk Butter Light

8oz Caramel

Corn Totals

TOTAL $

TOTAL $ $ $ $ $ $ $ $ $ $ $ $ $

TOTAL DUE COUNCIL $ $ $ $ $ $ $ $ $ $ $ $

TOTAL PROFIT $ $ $ $ $ $ $ $ $ $ $ $

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Unit Tips for a Successful Popcorn Sale Set a unit goal to attain during this effort--this will help you in planning your unit program budget and how much your families might save from their per-sonal budgets.

Set a date (sale start date is September 3rd) for your unit’s Popcorn kickoff to get everyone excited and go over the campaign goals, dates, details, how to be successful and turn in dates and deadlines. Have a “sales-oriented” parent speak at the unit kickoff on how to sell and be more successful. This might be the key to more sales and money for your scouting unit.

Educate your parents on the importance of this effort to help keep the cost of Scouting as low as possible.

Ask (expect) each Scout and his family to participate and fill out at least one full sheet. Everyone should share in the cost of paying for Scouting. If half of your Scouts participate, then they are paying for those in your unit who do not participate. This would not appear fair or follow the Scout Oath and Law.

Promote our prize and incentive plan. Remember, Scouts can earn prizes along with your unit earning commissions.

Add to the incentive/prize plan from your local unit. You can add incentives from your Scouting committee. Be creative and remember that the more we motivate our Scouts, the better they will do.

Keep good records of all activity and meet the deadlines of the campaign. Re-member that all incentives are provided after clearing your account with the Greater Alabama Council

Contact local companies or offices to ask them to use our product for holiday gifts to their employees or customers. Landing a corporate sale might mean hundreds or thousands of dollars to your unit.

Remember to contact your District Popcorn Chair or staff professional for an-swers or help during this process. They are here to help you be more successful.

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Your Unit's Plan To A Successful Sale Our unit will kick off its sale on: Date Time Place Our unit popcorn chairman is: Phone Our unit has chosen: Plan A - Commission Only or Plan B - Commission - Prizes Den Coordinators for our unit will be: Den 1 Den Goal $ Boy Goal $ Phone Den 2 Den Goal $ Boy Goal $ Phone Den 3 Den Goal $ Boy Goal $ Phone Den 4 Den Goal $ Boy Goal $ Phone Den 5 Den Goal $ Boy Goal $ Phone

$

We will have a “BLITZ SALE DAY” on: Date: Time: Place: All orders are due to the unit on: Date: Time: Person: Boys can pick up their popcorn for delivery to customers at: Date: Time: Place: All money is due to the unit on: Date: Time: Person:

Our Unit's Goal Is

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Field Receipt for Scouts to use (Please reproduce and use with your customers)

Boy Scout 2009 Popcorn Receipt

Name: Date:

Address:

City, State, Zip:

Phone # home: cell:

Total Amount popcorn sold $ Approximate delivery date:

Person selling popcorn: Pack/Troop/Crew #


Name: Date:

Address:

City, State, Zip:

Phone # home: cell:




Name: Date:

Address:

City, State, Zip:

Phone # home: cell:




Name: Date:

Address:

City, State, Zip:

Phone # home: cell:



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Greater Alabama Council 2009 Boy Scout Popcorn Sale

Scout’s Name Scout Rank

Unit Type Unit # Address City, State, Zip Phone Email




























Sample Boy Scout Business Cards Download from www.1bsa.org

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Ordering

You are encouraged to use the on-line order form at www.trails-end.com Please call Carol Ashworth at 205-969-4250 or email [email protected]

to get your username and password for the popcorn system.

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Total Amount due Council Unit Profit

Total Choc Lovers Tin Ordered Cost Per Tin *make check payable to Council

$50 = $ $

Total 3-Way Tin Ordered Cost Per Tin

$40 = $ $

Total Cheese Tin Ordered Cost Per Tin

$30 = $ $

$40 Military Donation Cost Per Donation

$40 = $ $

$25 Military Donation Cost Per Donation

$25 = $ $

Total 18oz Trails End Mix Ordered Cost Per Tin

$20 = $ $

Total 18 oz Choc Triple Delight Cost Per Tin

$20 = $ $

Total 23oz Caramel Corn Cost Per Tin

$20 = $ $

Total 18 oz Caramel Light Cost Per Tin

$20 = $ $

Total 15 pk Butter Cost Per 15 pk

$15 = $ $

Total 15 pk Butter Light Cost Per 15 pk

$15 = $ $

TOTALS $ $

X

X

X

X

X

X

X

X

X

X

X

X $10 = $ $

Total 8oz Caramel Corn Cost Per Tin

Unit Popcorn Order Settlement Form by Container

District Pack # Troop # Team # Crew #

Unit Popcorn Chair Address City Zip

Phone (W) (H) Fax Email

Compile all Unit Master Record Form orders onto this form after the Take Order Period Fill out after delivery/collection are complete

Greater Alabama Council, Boy Scouts of America 516 Liberty Parkway, Birmingham, AL 35242 205-970-0251 Fax 205-970-0349 www.1bsa.org

Signature Date ( Plan A or Plan B # of Patches) Sales Report __ # of registered Scouts

# of Scouts who sold

__ # Avg Dollars per Scout Selling

After completion, please make a copy for unit records.

Name Top Unit Salesman Dollars Sold 1. $ 2. $ 3. $

Choc Lovers Tin = 1 case 3-Way Tin = 1 case 21 oz Cheese = 1 case 18 oz Trail Mix = 6/case 18 oz Choc Triple = 6/case 23 oz Caramel Corn= 6/case 18 oz Caramel Light = 6/case 15 pk Butter = 6/case 15 pk Butter Light = 6/case 8 oz Caramel Corn = 12/case

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Fall 2009 Trail’s End Unit Prize Order Form 700400—Greater Alabama Council—Birmingham, Alabama

Person Placing Order / Unit Leader Unit Leaders: Please return this form with your popcorn order by: November 6, 2009 __________________ _____________________ ________________ ______ ______ ______ ______ First Name Last Name District Pack # Troop# Crew # Post # _______________________________________________________________________ ______________ _________ Street Address—FedEx WILL NOT deliver to PB Box—must be physical street address City Zip ___________________________________ ____________________________ ___________________________ E-Mail Address Phone Number (Mandatory) Day Phone Number Evening Instruction for Prize Fulfillment: Please print all information clearly , spelling out complete city names including zip codes Leave blank if “zero” Do not use tally marks Be sure to include (area codes) with your phone numbers Forward the completed form to your Council leader by the date indicated above

KEEP A COPY OF THIS FORM FOR YOUR RECORDS!

Questions about your Prize Program Level—call your Council at 205-970-0251 Questions about Prizes or Status of your Prize Order E-Mail Trails End Prize Program at [email protected] or call 800-401-4015

Level 1 Sell 1 Item Level 7 $825

______ 99071 Patch ______ 09-7A Coleman 7 x 5 Sundome Tent

______ 99081 Pin ______ 09-7B Meade Adventure Pack

Level 2 $125 ______ 09-7C GPX 2GB MP3 Player / Video Player

______ 09-2A Master Jack Knife ______ BSA30 Scout Stuff Gift Card

______ 09-2B Hand Crank/Eco Friendly Flashlight ______ WM30 Wal-Mart Gift Card

______ 09-2C FM Scanner Radio ______ C30 Coleman Web Gift Certificate

______ 09-2D 75 piece Balloons Sling Shot with Pump Level 8 $1,100

Level 3 $225 ______ 09-8A Meade 100 x 50 Telescope

______ 09-3A Lego Racer Set ______ 09-8B Cobra 22 Mile GMRS Rechargeable Radio Set

______ 09-3B 11 in 1 Multi Tool with LED Light ______ 09-8C RCA 2GB MP3 Player

______ 09-3C Eva Glider Set ______ BSA45 Scout Stuff Gift Card

______ 09-3D Regulation Football ______ WM45 Wal-Mart Gift Card

Level 4 $325 ______ C45 Coleman Web Gift Certificate

______ 09-4A Lego Power Miners Set Level 9 $1,300

______ 09-4B 11 in 1 Multi Tool, Compass & Torch ______ 09-9A Coleman 1 Person Kayak with Paddles

______ 09-4C 4 Piece Outdoor Kit Set ______ 09-9B RCA 4GB MP3 Player

______ 09-4D Trailworthy All Purpose Backpack ______ 09-9C Coleman Montana 9 x 7 Tent

Level 5 $425 ______ BSA65 Scout Stuff Gift Card

______ 09-5A 6 in 1 Outdoor Set ______ WM65 Wal-Mart Gift Card

______ 09-5B Bear Archery 1st Shot Bow Set ______ C65 Coleman Web Gift Certificate

______ 09-5C Remote Control Off Road Racer Level 10 $1,800

______ BSA13 Scout Stuff Gift Card ______ 09-10A RCA Small Wonder HD Digital Camcorder

______ WM13 Wal-Mart Gift Card ______ 09-10B Bushnell Imageview Binocular / Digital Camcorder

______ C13 Coleman Web Gift Certificate ______ 09-10C Apple iPod 2GB Shuffle

Level 6 $625 ______ BSA100 Scout Stuff Gift Card

______ 09-6A Leatherman Multi Tool ______ WM100 Wal-Mart Gift Card

______ 09-6B GPX Clock Radio with iPod Dock ______ C100 Coleman Web Gift Certificate

______ 09-6C Mitchell Travel Fishing Pack Level 11 $2,300

______ BSA22 Scout Stuff Gift Card ______ 09-11A Razor Electric Scooter

______ WM22 Wal-Mart Gift Card ______ 09-11B Audiovox 8” DVD Player Package

______ C22 Coleman Web Gift Card ______ 09-11C Garmin eTrex Legend GPS Unit

______ BSA140 Scout Stuff Gift Card

______ WM140 Wal-Mart Gift Card

______ C140 Coleman Web Gift Certificate

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ONLINE ORDERING We strongly encourage you to submit your popcorn and prize orders online. If you must submit

a paper order, all forms needed are available in your unit packet and on the Council website 1. At the end of the sale, collect all the Scouts’ order forms. Add them together. You now have a total for your “Take Order” sale.

2. Go to www.trails-end.com. Click on the “leaders” tab, and then on “Popcorn System.” Enter your username and password and follow the instructions for logging in.

3. Click on “Orders” at the top of the page, then click on “Place Orders.” 4. Submit your order.

Online Help Having problems finding your way around the Trail’s End website? There are now comprehensive help docu-ments available for your support. Once you are logged in on www.trails-end.com, click on the down arrow next to the word “Help” in the horizontal menu at the top of your screen. Then choose the topic with which you need help. There are sample screen shots as well as directions to guide you through.

Orderpopcorn.com Your customers can continue to support your unit’s popcorn sales with year-round sales through the internet. When popcorn is delivered, each Scout should leave behind a thank you card. In addition to say-ing thank you to his customers, this card can have information about Scouting and information about how more popcorn can be ordered on the internet. Instructions to setup this program are in the leader’s section of trails-end.com. Your unit will be assigned a unit code when you sign up. Put this unit code on your thank you cards. Trail’s End will process and ship the order directly to the customer. Customers can order by the case or by individual items. Sales from orderpopcorn.com do not apply to the youth’s fall sale totals, but the unit does receive it's commission. Sales from online can help pay for many things at the unit level

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Trail's End Popcorn Ordering System

POPCORN SYSTEM BASICS

-LOGIN -UNIT POPCORN ORDERING

-UNIT PRIZE ORDERING

*NOTE: The following pages are basic instructions for logging in to the Popcorn System and placing Unit popcorn and prize orders. There are many other functions available other than those on the following pages that can be

helpful in organizing and facilitating your Unit’s popcorn sale. You are encouraged to utilize all of these options.

If you have any questions or need assistance getting started please contact Carol Ashworth at 205-969-4250

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Trail's End Popcorn Ordering System LOGIN / System Setup GETTING STARTED To log in for the first time, open your Web browser and display the Trail’s End page at http://www.trails-end.com / If you need assistance please call Carol Ashworth at 205-969-4250 1. Click on the L E A D E R S Tab

2. Click on the Popcorn System link.

The resulting screen will offer you a space for the username and password provided you by a Popcorn System Ad-ministrator:

1. Type your user ID in the Username box.

2. Press the Tab key.

3. Type your password in the Password box. The system displays your password as a string of asterisks.

4. Click LOGIN. The system displays an Email Verification Page

5. Enter your email address TWICE: In the Enter Email box, type your email address. In the Please Re-enter box, re-type your email address.

6. Change your password – Enter your NEW password TWICE: Think of a new password for your account. In the Enter Password box, type your new password. In the Please Re-enter box, re-type your new password.

7. Click SAVE AND CONTINUE. The system displays a Confirmation Page. Completing Setup of Your Account. After you enter your email address and your new password, the system will send you an email with a confirmation code and a link for you to click to confirm your email address. You need this email information to finish setting up your account and continue into the Popcorn Sales System further. To finish setting up your account 1. Start your email program.

2. Retrieve the confirmation email from Trail’s End. If you do not receive the confirmation email, keep in mind it is system generated by Trail’s End and may be caught by SPAM or Junk Mail filters. You can check these folders in your email program to find the confirmation email, or turn off the filters to finish the process.

3. From the confirmation email, get your account confirmation code or click on the link provided within the message body of the email.

4. The system prompts you to log in, or prompts you to enter your confirmation code. If the system prompts you to enter your confirmation code: From the confirmation email, get your account confirmation code In the Enter Code box, type your confirmation code. Click ENTER. The system prompts you to log in.

5. Log into the system: In the Username box, type your user name (the email address you confirmed in the previous steps). In the Password box, type your password (your new one you created through the confirmation). Click LOGIN to display the Verify Information page:

6. Verify your information by making any corrections necessary and filling required fields (required fields marked with *). Click SUBMIT.

The system logs you in and your account is now activated.

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Trail's End Popcorn Ordering System / PLACING ORDER

How to Order Your Unit’s Popcorn To Place a Unit Popcorn Order 1. Click on the ORDERS dropdown from the menu bar 2. Choose the Order from the list you are ready to place. The system displays the Unit Popcorn Order page for the Unit. To increase or place the order for quantities of an item Locate the line for the item to be or-dered. In the Cont box, type the number of containers you want to add to the order. Repeat this process for each item to be ordered. To decrease the order quantities of an item 1. Locate the line for the item. 2. In the Cont box, type a hyphen (-) and then type the number of cases and/or containers you want to subtract from the order. 3. Click SAVE CHANGES. Tip: To view details of adjustments previously made, click View Order Adjustment Details at the far right side of the Order page. Adjustments can be made to Unit orders until the Council places all Unit orders with Trail’s End. Order adjustments may require Council re-approval and the system may display a message stating the order will become “unapproved” as changes are saved. Reviewing ALL Unit Orders and Adjustments This option allows you to review all orders placed on the Popcorn Sales System by the Unit, by Sales Cycle. To review your Unit’s orders: 1. On the Orders menu, click All Unit Orders and Adjustments. The system displays the Consolidated Unit Popcorn Orders page: Click on the REPORTS dropdown for a menu of various reports you can run.

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Trail's End Popcorn Ordering System / PRIZE ORDERS for Plan B Units

How to Order Your Unit’s Prizes Step 1: Submit your Unit Prize Order to Council 1. On the ORDERS Menu, click Unit Prize Order. The system displays the Edit Delivery Address for Prize Order page. From the drop down box, you can enter the Unit’s default address, the primary contact or enter a Custom Location to which the prizes will be delivered. 2. Click SAVE AND GO TO ORDER The system displays the Unit Prize Order page. Tip: The delivery address can be edited from the Edit link at the top of the Actual Current Order column. 3. In the Actual Current Order column, enter the number of each prize to order. 4. When satisfied with your Unit’s prize order, click SUBMIT TO COUNCIL. The system displays your order. IMPORTANT Once you submit the Unit Prize order to the Council, Changes to the order on the Popcorn System are no longer possible. Any changes following the Unit prize order sub-mission must be made at the Council level. Click on the REPORTS dropdown for a menu of various reports you can run.

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Commissions

Sell More

Popcorn

36

Unit Commission Structure

For units selecting commission plan A or plan B, Commission of 35% and 30% can only be earned by completing the following:

Submit Commitment Form by September 3 - Turn in unit order by November 6 - Turn in money due Council by December 14.

Product Description Item Price Containers per Case Cost Per Case Plan A 35% Commission Only

Per Case

Plan B 30% Commission + Prizes

Per Case

Chocolate Lovers Tin $50 1 $50 $17.50 $15.00

3-Way Tin $40 1 $40 $14.00 $12.00

21 oz. Cheese $30 1 $30 $10.50 $ 9.00

18 oz Trail’s Mix $20 6 $120 $ 42.00 $ 6.00

18 oz. Chocolate Triple Delight

$20 6 $120 $ 42.00 $ 5.40

23 oz. Caramel Crunch $20 6 $120 $ 42.00 $ 5.40

18 oz. Caramel Light $20 6 $120 $ 42.00 $ 5.40

15 pack Butter $15 6 $90 $ 31.50 $ 4.50

15 pack Butter Light $15 6 $90 $ 31.50 $ 4.50

8 oz. Caramel Corn $10 12 $120 $ 42.00 $ 3.00

$25 Military Donation $25 N/A $25 $ 8.75 $ 7.50

$40 Military Donation $40 N/A $40 $14.00 $12.00

Be an Early Bird Unit turn in amount due Council before December 14

Product Description

Plan A Amount Owed Council

Per Container

Plan B Amount Owed Council

Per Container

Chocolate Lovers $32.50 $35.00

3-Way Tin $26.00 $28.00

21 oz. Cheese $19.50 $21.00

18 oz Trail’s Mix $13.00 $14.00

18 oz. Chocolate Triple Delight $13.00 $14.00

23 oz. Caramel Crunch $13.00 $14.00

18 oz. Caramel Light $13.00 $14.00

15 pack Butter $ 9.75 $10.50

15 pack Butter Light $ 9.75 $10.50

8 oz. Caramel Corn $ 6.50 $ 7.00

Military $16.25 $17.50

Military $26.00 28.00

2009 Popcorn & Council Commission Information

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Unit Budget Generic Budget, Design It To Work For You Unit # __________ Budget for 2009-2010

INCOME Dues $__________ Youth registration fees _____ @ $10 each = $__________ Adult registration fees _____ @ $10 each = $__________ Boy’s Life fees _____ @ $12 each = $__________ Other Income $__________ Other fund-raiser #1 $__________ Popcorn Sale Income $__________ Total Income $__________ EXPENSES Youth registration fees _____ @ $10 each = $__________ Adult registration fees _____ @ $10 each = $__________ Boy’s Life fees _____ @ $12 each = $__________ Badges & rank advancements ______________ Badge _____ @ $______ each = $__________ ______________ Badge _____ @ $______ each = $__________ ______________ Badge _____ @ $______ each = $__________ ______________ Badge _____ @ $______ each = $__________ Total for insignia $__________ Tiger Cub Graduation Recognition $__________ Webelos Crossover Recognition $__________ Unit supplies – literature, recognition items $__________ Program supplies $__________ Mailings and Postage $__________ Activities – Day camp, Camporee, training, unit trips $__________ Annual unit charter fee $20 Reserve fund $__________ Total Expenses $__________ Income vs. Expenses {plus or minus} $__________ Plan the program that you want. If the expenses are more than your income and you’re doing multiple fund-raisers then consider planning popcorn as your ONE fund-raiser to eliminate other fund-raisers. Wouldn’t it be nice to participate in all the activities you wanted and still pay for uniforms, advancements, and registration without any money coming out of your pocket? Imagine doing only one fund-raiser and being able to fund your entire year of Scouting. It’s possible. Commissions from the Trail’s End Popcorn Sale enables adult leaders to focus on program, not fund-raising. With planning, building a budget, and setting youth sales goals, your unit will be on its way to building up the unit treasury. Per Scout Goals: Total Pack Expenses $__________ Divided by # of Scouts $__________ Equals Expense Per Scout $__________ Divided by $15 (avg. sale per boy) $__________ Equal the Container Goal Per Scout __________ Containers

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FOR INFORMATION PLEASE USE THE FOLLOWING RESOURCES

Greater Alabama Council Boy Scouts of America, Learning for Life, Inc.

www.1bsa.org - Greater Alabama Council Website follow the popcorn link for the

Popcorn Leaders Guide Or

Contact Carol Ashworth at 205-969-4250 or email [email protected]

Trails—End www.trails-end.com - Trails-End Website

Use this website to get: Sales Planning DVD

Prize Information Set up Log In

Set up Scout Information (Key Codes) Incentive information offered by Trails-End

Games and more

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