Table of Contents - Jason Industrial · tax reporting is immediately updated. The general ledger is...

BILLING MANAGEMENT

Table of Contents

BILLING MANAGEMENT ................................................................................. 1

BILLING MANAGEMENT - INTRODUCTION AND OVERVIEW .............................................. 4

COMMON FUNCTIONS ..................................................................................................... 5 USING COMMENTS ....................................................................................................... 5 USING NOTES ......(INOTE, CNOTE, PNOTE, VNOTE) ......................................................... 6 USING SPECIAL MENUS SPECIAL QUERY MENUS (QMENU) ............................................ 9

VALIDATION TABLES AND MODULE SETUP ......................................................................10 CRCM- ..................CREDIT REASON CODE MAINTENANCE ...............................................10

BILLING PROCESSING PROGRAMS ....................................................................................11 BILL- .....................TRANSACTION TYPES .......................................................................11

REGULAR INVOICES (IN) ............................................................................................11 REGULAR INVOICE CREDITS (CM) ..............................................................................11 DEBIT ADJUSTMENTS (DA) .......................................................................................12 CREDIT ADJUSTMENTS (CA) .....................................................................................12 DROP SHIP INVOICES (DS) ........................................................................................13 DROP SHIP CREDITS (CS) ..........................................................................................13 TRANSFER INVOICES (TI) ..........................................................................................14 TRANSFER CREDITS (TC) ..........................................................................................14

BILL- .....................BILLING ENTRY .................................................................................16 ADD TRANSACTIONS ...............................................................................................18 HEADER SECTION .....................................................................................................18 DETAIL SECTION ......................................................................................................40 SUMMARY SECTION .................................................................................................58 QUERY TRANSACTIONS ............................................................................................59 VIEW TRANSACTIONS ..............................................................................................60 BILL ORDERS (AUTO BILL) .........................................................................................61 STANDING INVOICE RELEASE: ...................................................................................62 SALES TAX CREDIT: .................................................................................................63 DUPLICATE A TRANSACTION: ...................................................................................65 CANCEL INVOICE: ....................................................................................................66

BILLING FORMS PROGRAMS ............................................................................................67 INVP- ....................INVOICE PRINTING ............................................................................67 ILAB- ....................INVOICE LABEL PRINTING ..................................................................69

BILLING QUERY PROGRAMS ............................................................................................70 SQ- .......................SHIPPED ORDERS INQUIRY/VIEW ........................................................70

BILLING REPORT PROGRAMS ...........................................................................................82 CRCA- ..................CREDIT REASON CODE ANALYSIS ......................................................82 INVR- ....................INVOICE REGISTER ............................................................................90 IRSR- ....................INVOICE REGISTER SUMMARY RECAP .................................................91 MINVR- .................MONTHLY INVOICE REGISTER ............................................................92

Next Generat ion® Billing Management

Release NGS-6.30 BM-2

MINVS- .................MONTHLY INVOICE SUMMARY REGISTER ............................................93



Proprietary Notice This manual contains information w hich is proprietary to Munics Information Systems, Inc. and all rights are reserved. No part of this manual or its contents may be used or reproduced by any means w ithout the express w rit ten permission of Munics Information Systems, Inc. Disclaimer of Warranty The material contained herein is subject to change w ithout not ice. Munics Information Systems, Inc. makes no w arranty, express, implied or by descript ion, regarding the information set forth herein. Munics Information Systems, Inc. does not guarantee, w arrant or make any representat ion regarding the use of, or the results of the use of, the programs in terms of correctness, accuracy, reliability, currency or otherw ise, and the purchaser relies on the programs and the results solely at his/her ow n risk. NEXT GENERATION® is a registered trademark of Munics Information Systems, Inc. Copyright 1987-2006 Munics Information Systems, Inc.



BILLING MANAGEMENT - INTRODUCTION AND OVERVIEW Once orders have been picked, the user may proceed direct ly to billing. Orders may be shipped complete or part ially, w ith the user controlling w hether items are backordered or not. Any item requiring lot or serial control w ill require an entry at this t ime. Optionally, a customer may ut ilize the Shipping Module, w hich is an addit ional step in betw een order entry and billing. The Ship program is typically used w hen a packing list or bill of lading is required. This being the case, the user w ould indicate quant it ies shipped, lot numbers and serial numbers (if required), in the SHIP program rather than the BILL program. The same entries w ould not have to be repeated in the BILL program. The billing funct ion w ould execute the " autobill" command to " Bill Shipped Orders" . Optionally clients w ho w ish to use a part icular CARRIER' s system (such as UPS, DHL, FedEx, etc.) for a majority of their shipments may set up the Freight Interface Management System (see documentat ion). Information is passed betw een the CARRIER' s system and the Next Generat ion™ system on an order by order basis. The order information sent to the Carrier' s system includes customer name and address, order number, etc. The information received from the CARRIER' s system includes the tracking number, shipment w eights, f reight costs, etc. All manifest report ing is done under the CARRIER' s system. As orders are shipped by using the Shipping Module or billed using the BILL program, invoices w ill be created w ith a reference number (invoice number) sequentially assigned by the system and dif ferent than the order number. Items not shipped due to out of stock condit ions may be back ordered, if desired. Back order numbers w ill ref lect the number of shipments against that order. For example, 11111-02 means tw o (2) shipments have occurred on order number 11111. In the " billing process" , on-hand f igures are reduced and all sales analysis, commission and sales tax report ing is immediately updated. The general ledger is updated by running the invoice register w hich is run after the invoices are printed. This may be run daily or as the user feels appropriate.



COMMON FUNCTIONS USING COMMENTS HEADER/DETAIL COMMENTS Comments a user w ishes to print on forms can be entered in a variety of w ays. Users can enter comments from several programs such as ORDER, BILL, SHIP, POE, etc. on either the Header level, or Detail level. If entering comments on the detail level, then each line w ould have its ow n individual comments. To enter comments, select the Comment button on either the Header or Detail w indow s of the program you are using. When the Comment Maintenance screen appears, you may enter your addit ional free form information that is associated w ith the record. You determine in this program w hether or not to print the comments on the various forms and w hether or not to transfer them to the history f iles. The user has the ability to use a total of up to 9,999 lines per record. Each comment line may contain a total of 50 characters. Once comments have been established, the user may (U)pdate, (R)emove, and (V)iew the comments pertaining to that record. This Comment capability exists in many programs. STANDARD COMMENTS You can maintain standard comments in the system by using the program SCOM. These standard comments can then be transferred to various other programs that allow the user to enter Header and Detail comments. When the user is in a program, such as ORDER, BILL, POE, etc., and is entering or maintaining comments in the Comment Maintenance screen, they may select the Standard Transfer button at w hich point, a drop dow n list w ill appear. By select ing one of the standard comments from the list and select ing the OK button, the standard comment w ill be automatically brought back to w hat ever program the user is current ly using. MEMOA COMMENTS By using the MEMOA program, the user has the capability of adding comments that w ill print on ALL the forms selected for a part icular funct ion. For example, if you w ish to display a message on all orders such as HAPPY HOLIDAYS, you could go to the MEMOA program, add a record for the part icular form you desire. Make sure you use the proper ID, in this case you w ould use SOP. Type in the message or comments for this Memo A record. The information you entered w ill appear on ALL the Orders, in this case, HAPPY HOLIDAYS. When the SOP print program is executed, it searches for this record and w ill print your comments on ALL of the orders selected for print ing. THIS REMAINS IN – EFFECT UNTIL YOU DELETE OR CHANGE THE COMMENT IN MEMOA. You can also use this feature to display your Terms and Condit ions. There are certain special MEMOA ID' s that are signif icant to the system. They are: MEMOA -ID FUNCTION INVP For adding a free form message on the Invoice. SOP For adding a free form message on the Standing Orders. QOP For adding a free form message on the Quotes. POP For adding a free form message on the Purchase Orders. PLP For adding a free form message on the Packing Lists. PTP For adding a free form message on the Picking Tickets. ARS For adding a free form message on the Statements. RAP For adding a free form message on the Return Authorizat ion forms. INVPTC For adding Terms and Condit ions on the Invoice. SOPTC For adding a Terms and Condit ions on the Standing Orders. QOPTC For adding a Terms and Condit ions on the Quotes. POPTC For adding a Terms and Condit ions on the Purchase Orders.



PLPTC For adding a Terms and Condit ions on the Packing Lists. PTPTC For adding a Terms and Condit ions on the Picking Tickets. ARSTC For adding a Terms and Condit ions on the Statements. RAPTC For adding a Terms and Condit ions on the Return Authorizat ion forms. USING NOTES (INOTE, CNOTE, PNOTE, VNOTE) INOTE: The Item Notes Maintenance program (INOTE) allow s the user to enter and maintain special notes about items and have those notes displayed to other users w hen the users are accessing those items in certain programs. The programs that w ill display these item notes are: ORDER Order Entry Program IM Item Maintenance Program ILP Item List Price Maintenance Program ICM Item Cost Maintenance Program QUOTE Quote Entry Program BILL Bill Program IQQ Inventory Quantity Inquiry Program IPAI Item Price/Availability Inquiry Program POE Purchase Order Entry Program IPMB Item Branch Planning Detail Maintenance Program ITPA Item Time-Phased Availability Query Program ICUT Branch Inventory Controls Query Program REQM Requisit ion Maintenance Program ALL All Programs listed above There is a special ALL opt ion that w ill allow the notes to be displayed on all the programs listed above. If there are mult iple notes for an item, the user sett ing up the notes can determine w hat sequence the notes w ill be displayed. The user also can determine for w hat funct ion these notes w ill be displayed (i.e. – display only w hen the user is in the ADD mode, or UPDATE mode or ALL modes). A valid date for beginning and ending the displaying of the note can also be entered. NOTE: The default value for the ending date f ield is maintained in ACF opt ion " sys004" . CNOTE: The Customer Notes Maintenance program (CNOTE), allow s the user to enter and maintain special notes about customers and have those notes displayed to other users w hen the users are accessing those customers in certain programs. The programs that w ill display these customer notes are: ORDER Order Entry Program CM Customer Maintenance Program CCM Customer Credit Maintenance Program BILL Bill Program QUOTE Quote Entry Program SHIP Shipping Confirmation Program CCMS Customer Credit Management Program CCQ Customer Credit Inquiry Program IPAI Item Price/Availability Inquiry Program CHM Customer History Maintenance Program ARQ Accounts Receivable Inquiry Program CASH Cash Receipts Entry Program ALL All Programs listed above





There is a special ALL opt ion that w ill allow the notes to be displayed on all the programs listed above. If there are mult iple notes for a customer, the user sett ing up the notes, can determine w hat sequence the notes w ill be displayed. The user also can determine for w hat funct ion these notes w ill be displayed (i.e. – display only w hen the user is in the ADD mode, or UPDATE mode or ALL modes). A valid date for beginning and ending the displaying of the note can also be entered. NOTE: The default value for the ending date f ield is maintained in ACF opt ion " sys004" . PNOTE: The Prospect Notes Maintenance program (PNOTE), allow s the user to enter and maintain special notes about prospects and have those notes displayed to other users w hen the users are accessing those prospects in certain programs. The programs that w ill display these prospect notes are: QUOTE Quote Entry Program PM Prospect Maintenance Program ALL All Programs listed above There is a special ALL opt ion that w ill allow the notes to be displayed on all the programs listed above. If there are mult iple notes for a prospect, the user sett ing up the notes, can determine w hat sequence the notes w ill be displayed. The user also can determine for w hat funct ion these notes w ill be displayed (i.e. – display only w hen the user is in the ADD mode, or UPDATE mode or ALL modes). A valid date for beginning and ending the displaying of the note can also be entered. NOTE: The default value for the ending date f ield is maintained in ACF opt ion " sys004" . VNOTE: The Vendor Notes Maintenance program (VNOTE), allow s the user to enter and maintain special notes about prospects and have those notes displayed to other users w hen the users are accessing those prospects in certain programs. The programs that w ill display these item notes are: VM Vendor Maintenance Program POE Purchase Order Entry Program APVE Accounts Payable Voucher Entry Program APQ Accounts Payable Inquiry Program ALL All Programs listed above There is a special ALL opt ion that w ill allow the notes to be displayed on all the programs listed above. If there are mult iple notes for a vendor, the user sett ing up the notes, can determine w hat sequence the notes w ill be displayed. The user also can determine for w hat funct ion these notes w ill be displayed (i.e. – display only w hen the user is in the ADD mode, or UPDATE mode or ALL modes). A valid date for beginning and ending the displaying of the note can also be entered. NOTE: The default value for the ending date f ield is maintained in ACF opt ion " sys004" .



USING SPECIAL MENUS SPECIAL QUERY MENUS (QMENU) The purpose of the Menu Maintenance program is to maintain and design the layout of various menus. Menus may be added or tailored to meet end users needs (for more information on this program, see documentat ion on the MENUS program). There are how ever, Special Query Menus that are accessible internally in the ORDER, BILL, SHIP and QUOTE programs, w hich w ere created and can be maintained through the MENUS program by using the QMENU menu opt ion. This QMENU opt ion controls ALL the Special Query Menus, ut ilized in the ORDER, SHIP, BILL and QUOTE programs. There are specif ic Menu names for specif ic funct ions w hich are: For the SETUP Query menu, the calling menu name is " ordersu" For the order header Query menu, the calling menu name is " orderh" For the order detail Query menu, the calling menu name is " orderd" For the order summary Query menu the calling menu name is " orders" QMENU To maintain the Query Menus w hich are ut ilized in the ORDER and BILL programs call up the program MENUS and select the QMENU button: then select the menu name for the Special Query you w ish to maintain.



VALIDATION TABLES AND MODULE SETUP SEE THE VALIDATION TABLES MANUAL FOR DOCUMENTATION OF THE MAINTENANCE PROGRAMS FOR ADDITIONAL COMMON TABLES THAT SPAN MULTIPLE MODULES. THESE TABLES, WHICH ARE USED THROUGHOUT THE SYSTEM, NEED TO BE SET UP AND MAINTAINED. CRCM- CREDIT REASON CODE MAINTENANCE Introduction The purpose of the Credit Reason Code Program is to establish and maintain codes to indicate w hy a credit is being issued to a customer. The user may opt ionally place this code in the Order and Bill programs in f ield 175. A credit reason code analysis report is available to analyze credits issued. Procedure From the menu, enter " CRCM" :

The follow ing f ields may be entered CODE

The code assigned to the credit reason may contain up to 2 characters. We do not recommend using the ' * ' , as this is a system-w ide search key.



DESCRIPTION

The descript ion of the reason code may contain up to 25 characters. We do not recommend using the ' * ' , as this is a system-w ide search key.

BILLING PROCESSING PROGRAMS BILL- TRANSACTION TYPES

REGULAR INVOICES (IN) Regular invoices w ill update on-hand inventory quant it ies and sales. No last, standard or average material cost updates w ill occur for " IN" transact ions. When a user w ants to enter a regular invoice, the user may ut ilize the follow ing procedure to process these types of transact ions. Regular Invoices may be entered through the bill program w ith a transact ion type of " IN" . The user may search for an exist ing order number to be billed, w hich w ould bring back the order record into the bill program. The user may also enter the detail lines direct ly on the bill. This is a direct bill t ransact ion (an invoice w here no order record existed). If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Regular Invoice (IN) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for an " IN" transact ion:

Debit - Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0) Credit - Sales (or the post ing account in glpar/program-INVR/seq-1) Debit - Cost of Goods Sold (or the post ing account in glpar/program-INVR/seq-19) Credit - Inventory (or the post ing account in glpar/program-INVR/seq-34)

REGULAR INVOICE CREDITS (CM) Regular credits w ill update on-hand inventory quant it ies and sales. Whether or not an update to average material cost w ill occur for " CM" transact ions depends on the sett ing in ACF opt ion inv072. Last or standard costs are not updated by credit memos. When a user w ants to enter a regular credit , the user may ut ilize the follow ing procedure to process these types of transact ions. Regular Credits may be entered through the bill program w ith a transact ion type of " CM" . The user may search for an exist ing return merchandise order number to be credited, w hich w ould bring back the order record into the bill program. The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill



return the detail lines back to the Regular Credit Memo (CM) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " Y" transact ion:

Debit – Sales (or the post ing account in glpar/program-INVR/seq-1) Credit – Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0) Debit – Inventory (or the post ing account in glpar/program-INVR/seq-34) Credit – Cost of Goods Sold (or the post ing account in glpar/program-INVR/seq-19)

DEBIT ADJUSTMENTS (DA) Debit adjustments w ill af fect sales only. No on-hand inventory quant it ies w ill be changed. No last, standard or average material cost updates w ill occur for " DA" transact ions. When a user w ants to enter a debit adjustment, the user may ut ilize the follow ing procedure to process these types of transact ions. Debit Adjustments may be entered through the bill program w ith a transact ion type of " DA" . The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Debit Adjustment (DA) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " DA" transact ion:

Debit - Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0) Credit - Sales (or the post ing account in glpar/program-INVR/seq-1)

CREDIT ADJUSTMENTS (CA) Credit adjustments w ill af fect sales only. No on-hand inventory quant it ies w ill be changed. No last, standard or average material cost updates w ill occur for " CA" transact ions. When a user w ants to enter a credit adjustment, the user may ut ilize the follow ing procedure to process these types of transact ions. Credit Adjustments may be entered through the bill program w ith a transact ion type of " CA" . The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Credit



Adjustment (CA) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " CA" transact ion:

Debit – Sales (or the post ing account in glpar/program-INVR/seq-1) Credit – Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0)

DROP SHIP INVOICES (DS) Drop ship invoices w ill af fect sales only. No on-hand inventory quant it ies w ill be changed. No last, standard or average material cost updates w ill occur for " DS" transact ions. When a user w ants to enter a drop ship invoice, the user may ut ilize the follow ing procedure to process these types of transact ions. Drop Ship Invoices may be entered through the bill program w ith a transact ion type of " DS" . The user may search for an exist ing drop ship order number to be billed, w hich w ould bring back the order record into the bill program. The user may also enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Drop Ship Invoice (DS) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " DS" transact ion:

Debit – Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0) Credit – Sales (or the post ing account in glpar/program-INVR/seq-1) Debit – Cost of Goods Sold (or the post ing account in glpar/program-INVR/seq-19) Credit – Inventory (or the post ing account in glpar/program-INVR/seq-34)

DROP SHIP CREDITS (CS) Drop ship credits w ill af fect sales only. No on-hand inventory quant it ies w ill be changed. No last, standard or average material cost updates w ill occur for " CS" transact ions. When a user w ants to enter a drop ship credit , the user may ut ilize the follow ing procedure to process these types of transact ions. Drop Ship Credits may be entered through the bill program w ith a transact ion type of " CS" . The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Drop Ship Credit (CS) transact ion you are w orking on. A unique number w ill be assigned to the transact ion.



If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " CS" transact ion:


TRANSFER INVOICES (TI) Branch transfer invoices w ill update on-hand inventory quant it ies and sales. No last, standard or average material cost updates w ill occur for " TI" t ransact ions. When a user w ants to enter a branch transfer invoice, the user may ut ilize the follow ing procedure to process these types of transact ions. Branch Transfer Invoices may be entered through the bill program w ith a transact ion type of " TI" . The user may search for an exist ing branch transfer order number to be billed, w hich w ould bring back the order record into the bill program. The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Branch Transfer Invoice (TI) t ransact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " TI" transact ion:

Debit – Accounts Receivable (or the post ing account in glpar/program-INVR/seq-0) Credit – Sales (or the post ing account in glpar/program-INVR/seq-1) Debit – Inventory In-Transit (or the post ing account in glpar/program-INVR/seq-19) Credit – Inventory (or the post ing account in glpar/program-INVR/seq-34)

TRANSFER CREDITS (TC) Branch transfer credits w ill update on-hand inventory quant it ies and sales. Whether or not an update to average material cost w ill occur for " TC" transact ions depends on the sett ing in ACF opt ion inv072. Last or standard costs are not updated by branch transfer credits. When a user w ants to enter a branch transfer credit , the user may ut ilize the follow ing procedure to process these types of transact ions. Branch Transfer Credits may be entered through the bill program w ith a transact ion type of " TC" . The user may enter the detail lines direct ly on the bill. If desired, you can use the ODLM program in bill detail to locate an invoice history record and select the items to be returned w ith prices, quant it ies, costs, etc. f rom an original invoice. To access ODLM, select the RUN button, then enter ODLM or select the QMENU button and then select ODLM. When you are f inished w ith ODLM, select the ACCEPT button and the system w ill return the detail lines back to the Branch



Transfer Credit (TC) transact ion you are w orking on. A unique number w ill be assigned to the transact ion. If ACF opt ion ar001 is set to a value of " Y" , and the ' act ivate this program to interface to G/L' f ield is set to a value of " Y" in GLPAR, the follow ing general ledger post ings w ill occur for a " TC" transact ion:




BILL- BILLING ENTRY Introduction The purpose of the Billing Entry program is to accept information for producing invoices, credit memos or debit /credit adjustments w hich w ill be sent to the customer. The valid transact ions for this program are: REGULAR INVOICES (IN), CREDIT MEMOS (CM), DEBIT ADJUSTMENTS (DA), CREDIT ADJUSTMENTS (CA), DIRECT SHIPS INVOICE (DS), CREDIT FOR DIRECT SHIPS (CS), BRANCH TRANSFER INVOICES (TI), and BRANCH TRANSFER CREDIT MEMOS (TC). The user may enter these transact ions direct ly or retrieve information from exist ing sales orders or shipping conf irmation records from w hich invoices may be generated. There are various opt ions available for the user in the Bill Entry program. Most important ly a user can Add, Bill Orders, Release Orders, issue Tax Credits, Duplicate Invoices or Cancel Invoices. They may also use the Query funct ions to display information to the screen or the View funct ion to view transact ions in a report format. There are three main sect ions in the bill entry program, entering the Header information, entering the Detail information and entering the Summary information. Use the MENU OPTIONS buttons to perform one of the follow ing funct ions: ADD

To ADD new Invoice/Credit related transact ions.

QUERY

To QUERY exist ing transact ions in the invoice tables.

VIEW

To VIEW exist ing transact ions in the invoice tables.

BILL ORDERS

Type " B" to select only records from shipping conf irmation f iles. A " shipped orders to be billed" list w ill display upon w hich user can select or deselect orders to be automatically billed. No user intervent ion is required and bill w ill be generated based on data entered in shipping conf irmation. NOTE: User may opt to set up sub w indow security w hen select ing opt ion (A) to accept ALL orders as follow s: Use program SSM to input security on the opt ion. Select Ring Menu security opt ion. Program Name w ill be " bill" . Sub Window w ill be " autobill" . Type of Security w ill be " P" . Ring Menu Option w ill be " A" . User should select a Passw ord to perform this opt ion. Input passw ord in the " value" f ield.

INVOICE RELEASE

In the ORDER program, the user has the ability to create and store " SI" transact ion types to indicate Standing Invoice or also referred to as repet it ive invoices. This opt ion allow s the user the ability to release those " SI" orders to Invoices.

TAX CREDIT

This opt ion can ONLY be used for credit ing sales tax previously billed. By entering the original reference number, the system w ill select the customer and create a ' CA' transact ion. All header information on the transact ion w ill be the same as the original invoice. The taxable merchandise amounts and tax amounts w ill be brought in from the original invoice. NOTE: Addit ional screen type select ions have been added to prompt program for bill. These screen types w ill allow you to set up prompts for



both header and summary screens w hen you are in Bill and have selected sales (T) ax credit opt ion.

DUPLICATE INVOICE

This opt ion w ill allow a user to Duplicate an exist ing reference number. User w ill be able to select transact ion type and w ill have access to all f ields in the new transact ion. Through ACF opt ions ar120, ar122, ar124, ar126 and ar128 an administrator may set the default values for the prompts. Through ACF opt ions ar121, ar123, ar125, ar127 and ar129 an administrator may set up w hether or not to prompt user for an entry at any quest ion in the duplicate reference w indow .

CANCEL INVOICE

This opt ion w ill allow a user to Cancel an exist ing reference number. User w ill be able to select a " credit" t ransact ion type. User w ill have NO access to any f ields in the new transact ion. User can choose to apply the " new " reference to the original reference. All Lot/Serial information w ill be duplicated. All Sell Price/Cost amounts w ill be duplicated.

HELP The Help opt ion gives the user on-line help for the bill program.

SET UP

To open SET UP opt ions w indow . The SET UP button is a convenient w ay for the user, w ithout leaving the order entry program, to have access to a Special Menu w hich contains the prompt program (PROMPT) and to the Program/Printer Maintenance program (PPM). The set up menu is a Special Query Menu w hich w as created and can be maintained through the MENUS program by using the QMENU menu opt ion. This QMENU opt ion controls ALL the Special Query Menus, ut ilized in the ORDER, SHIP, BILL and QUOTE programs. The Menu name for this specif ic setup menu is " billsu" . If desired, the system administrator has the capability of adding addit ional programs to be displayed w hen the SET UP opt ions is selected. See documentat ion on MENUS program, QMENU opt ion. The PROMPT program is used to control w hat f ields the user w ill be prompted for w hen adding new records and in w hat sequence these f ields w ill appear. The PPM - Program/Printer Maintenance program is ut ilized in selected programs for the purpose of def ining w hat programs or printers to execute upon exit ing the program the user is in. For example, if the user is in the ORDER program and w ants to trigger the print ing of a Sales Order immediately after the order is entered, they could set up a PPM record that tells the ORDER program to init iate the SOP program after the transact ion is complete. Or if the user is in the BILL program and w ants to trigger the print ing of an Invoice, they could set up a PPM record that tells the BILL program to init iate the program INVP immediately after the transact ion is completed. In the PPM record, the user w ould def ine w hich printer the Invoices or Sales Orders w ould print on. The user w ill have the opt ion to manually prompt for program to run or have program automatically triggered. NOTE: If the company policy is to have the System Administrator maintain and control all prompting or PPM records or any combinat ion of these tasks, then security can be established. Security can be created



on this SET UP menu opt ion or security can be put on the PROMPT program or the PPM program or both or any combinat ion of these tasks.

ADD TRANSACTIONS To add a transact ion (i.e. " IN" - Regular Invoice, " CM" - Credit Memo, " DA" - Debit Adjustment, " CA" - Credit Adjustment, " DS" - Direct Ship Invoice, " CS" - Credit for Direct Ship, " TI" - Branch Transfer Invoice or " TC" - Branch Transfer Credit Memo), simply click the ADD Button on the Options Menu. Enter the date, the transact ion type, the customer and other Header f ields. When you are f inished entering the Header information, click on the OK button. (Check acf opt ion ar025 for customer credit information w indow ). The Detail w indow w ill appear in w hich you may enter stock or non-stock items. When f inished entering the items, click on the SHIP-ALL or PARTIAL SHIP buttons, depending on w hat w as shipped and w hat you w ant to bill. The f inal Summary w indow w ill appear in w hich you may enter summary charges such as trade discounts, handling, insurance, etc. and click on the OK button. To complete and bill the transact ion, click on the ACCEPT INVOICE button. (The f ields that the users are allow ed to change are determined by the PROMPT program.)

HEADER SECTION This screen is the start ing point of the Bill Entry Program. Procedure From the menu, enter " BILL" :



If the ADD opt ion is selected:

Enter the follow ing f ields: TRANSACTION DATE

This is the transact ion date and is automatically f illed in from the session date that w as set w hen the user logged onto the system (normally todays date). To override the date, type in the appropriate date or use the calendar button. TIP: if you are typing in a batch of invoices and w ant to back date all of them, change the session date on the main page by clicking on the session date button. Be careful to set the date back w hen you are f inished or all t ransact ions w ill be defaulted to the date you typed in for the session date.

TRANSACTION TYPE

Enter the transact ion type. Allow able codes are: " IN" - Regular Invoice " CM" - Credit Memo " DA" - Debit Adjustment " CA" - Credit Adjustment " DS" - Direct Ship Invoice " CS" - Credit for Direct Ship " TI" - Branch Transfer Invoice " TC" - Branch Transfer Credit Memo

CODE LITERAL DESCRIPTION UPDATE

SALES UPDATE

COST UPDATE

INVENTORY " IN" Invoice YES NO YES " CM" Credit Memo YES YES YES " DA" Debit Adjustment YES NO NO " CA" Credit Adjustment YES NO NO " DS" Direct Ship Invoice YES NO NO " CS" Direct Ship Credit Memo YES NO NO " TI" Branch Transfer Invoice YES NO YES " TC" Branch Transfer Credit Memo YES YES YES



CUSTOMER ID

Enter a valid Customer ID, or Phone Number, or 5 digit zip code (must enter all 5 digits, no asterisks). You may also click on the drop dow n w indow to have the search w indow appear. You may also leave it blank and hit the enter key for the search w indow to appear. Program w ill check for a valid customer ID, if not found then program w ill check for a valid customer phone number, if not found then program w ill check for a valid Ship-To phone number. Program w ill check for a valid customer zip code. Inact ive Customer Check acf opt ion oe110 controls w hether or not to allow an entry to be made for a Customer that has been f lagged as inact ive. CUSTOMER ID ASSIGNED ON THE FLY This opt ion w orks in conjunct ion w ith acf opt ions ar093/ar093a/ar093b and oe039/oe039a. If you are using this opt ion input a NON-EXISTENT Customer ID at the Cust ID f ield and you w ill be asked if you w ant to create a new customer.

If user tabs through Cust ID a w indow w ill open for customer/ship-to information:

CUSTOMER ID ASSIGNED ON THE FLY:

This opt ion w orks in conjunct ion w ith acf opt ions ar093/ar093a/ar093b and oe039/oe039a. If you are using this opt ion input a NON-EXISTENT Customer ID at the Cust ID f ield.

User w ill be prompted as follow s:

User may select ' No' to search for a dif ferent Customer.

User may select ' Yes' to go to Customer Master (CM) entry screen.



If user opts to Add Customer, the follow ing screen w ill come up tab the cursor to Fld 1- ' NAME'

User must enter all prompted f ields in ' CM' . When record is added, user w ill see the follow ing:



Enter Customer ID:

Customer ID w ill be assigned by the set-up def ined in acf opt ions ar093a/ar093b. User may press < ENTER> or OK to accept this Customer or < CANCEL> to exit /abort CM.

If user accepts the CM record, system w ill input the Cust ID in the bill as follow s:

Enter the customer information. If ACF opt ions for credit checking are act ive and customer fails credit checking the follow ing w indow w ill open: ACF AR025

Note: If a customer is on a Hard Hold (CCM Field 1 is set to a value of " Y" ) and the Hold Reason (CCM Field 2) is set to a value found in ACF opt ion ar025a, the system w ill display the follow ing w indow and prevent user: - f rom entering a new sales order for this customer. - f rom shipping an exist ing sales order for this customer,even though that sales order is NOT on hold. - f rom entering a direct bill t ransact ion for this customer. - f rom billing an exist ing sales order for this customer, even though that sales order is NOT on hold.





The ACF opt ion AR025 w orks w ith the Customer Credit Maintenance program (CCM).

Enter the invoice information:



PROMPT: Header (O)pt ions:

1. To see screens containing the Order header f ields, simply press the Order header button and then use the tabs to access each screen.

2. To Update, click on the Order Header button, then select the Update opt ion. Click the f iled you w ish to update.

3. To proceed to post ing " New Detail" lines for this transact ion, simply press the " NEW LINE" opt ion add new detail lines.

4. User may enter " I" to insert a detail line w here desired. This opt ion is commonly used to insert new detail lines betw een exist ing lines. In order for a new detail to be inserted, that line number may not have been used previously. User w ill be prompted to enter " NEW LINE NUMBER" to be inserted. Upon entering a valid new line number, user w ill be permit ted to insert a new line.

5. To exit t ransact ion use Exit button. 6. To override Shipto information, select the Order Header button

and select the Update opt ion. 7. To enter comments pertaining to the ent ire transact ion, use the

comments button. The user can enter up to 9,999 lines of comments pertaining to this transact ion. Comment capability is also available for each detail line.

8. To proceed to Summary screen, use the Ship All or Part ial Ship buttons. From the summary screen user may then ACCEPT INVOICE transact ions.

9. Enter the Query Menu to display a header query menu (' billh' ). Query View s are maintainable in the MENUS program. The menus name for this specif ic query menu is " billh" . Upon entering MENUS program select the MORE opt ion to maintain query menus.

If user w ants to over-ride the Ship-to details, click on the Order Header button on the main menu and use the Update opt ion.

Enter a Valid Ship-to ID for the Customer. Use the Lookup icon to search for the Ship-to details.



Enter " SAME" if the Ship-to address is the same as the customer address. Use the Order header, Update feature to override the Ship-to address. Header screen 2:

Header screen 3:



Header screen 4:

Header screen 5:



Header screen 6:

The follow ing f ields may be entered: CUSTOMER NAME

Enter the customer name.

CUSTOMER ADDRESS 1, 2, 3

Enter customer address 1, 2 or 3.

CUSTOMER CITY

Enter the customer city.

CUSTOMER STATE

This f ield may contain up to 4 characters. Use Lookup icon to lookup valid state codes. State codes may be maintained in program STATEM. If user selects a state code from the table, the state descript ion w ill be displayed on the screen.

CUSTOMER POSTAL

This f ield may contain up to 10 characters. Use lookup icon to lookup valid postal codes. If acf opt ion sys003b is set to 1 the system w ill automatically populate the city / state / country f ields.

CUSTOMER COUNTRY

This f ield may contain up to 10 characters. Use lookup icon to lookup valid country codes. Country codes may be maintained in program CNTRYM. If user selects a country code from the table, the country descript ion w ill be displayed on the screen.

CUSTOMER ATTN

Enter the name of the person to w hom the delivery should be made.

XREF

Enter customer cross reference.

FUTURE USE

PHONE NO.

Enter customer phone number.

FAX NO.

Enter customer fax number.

PO NO. Enter customer P.O. number. This f ield may be a required f ield for



certain customers. The " PO REQUIRED" f ield in customer maintenance determines this.

RESALE #

Enter customer resale cert if icate number.

SHIP TO ID

Enter a valid Ship to ID. Use Lookup icon to open a w indow to search/display available ship- to' s.

SHIP TO NAME

Enter ship-to name.

SHIP TO ADDRESS 1, 2, 3

Enter ship-to address 1, 2 or 3.

SHIP TO CITY

Enter ship-to city.

SHIP TO STATE

This f ield may contain up to 4 characters. Use Lookup icon to lookup valid state codes. State codes may be maintained in program STATEM. If user selects a state code from the table, the state descript ion w ill be displayed on the screen.

SHIP TO POSTAL

This f ield may contain up to 10 characters. Use Lookup icon to lookup valid postal codes. If acf opt ion sys003b is set to 1 the system w ill automatically populate the city / state / country f ields.

SHIP TO COUNTRY

This f ield may contain up to 10 characters. Use Lookup icon to lookup valid country codes. Country codes may be maintained in program CNTRYM. If user selects a country code from the table, the country descript ion w ill be displayed on the screen.

SHIP TO ATTN

Enter ship-to attent ion.

FUTURE USE

FUTURE USE

REMARKS

Enter remarks.

MARK FOR

Enter the ' mark for' information.

PO DATE

Enter customer purchase order date.

REQUIRED DATE

Enter the requested delivery date for this transact ion. Open Order Reports sort by this date f ield.

CANCEL DATE

Enter the customer cancel date.

PROMISED

Enter promised deliver date.

ENTERED

This is a system maintained f ield.

SHIP DATE

Enter the shipping date.

PICKER Enter the name of the person picking this order.



ORDERED


# OF SHIPMENTS

This is a system maintained f ield. The system w ill automatically increment this f ield by one for each shipment or backorder generated.

DIVISION

Enter a valid Division ID. These codes are maintained through the DVM program.

SALES AGENT 1

Enter sales agent 1. The system allow s the user to maintain w ho the agent is for this transact ion. Sales agents are maintained through the SM program. Use lookup icon to search

TERRITORY

Enter a valid territory code. These codes are maintained through the TRM program. Use lookup icon to search

VIA

Enter a valid ship via code. A ship via table is provided so that the user may def ine the various methods of shipment. These codes are maintained through the SVC program. Use lookup icon to search

FOB

Enter the FOB code. A freight on board table is provided so that the user may def ine the various freight on board codes. These codes are maintained through the FOB program. Use lookup icon to search

FREIGHT PAYMENT

Enter the freight payment method code. A freight payment table is provided so that the user may def ine various freight payment method codes. These codes are maintained through the FPM program.

LOCK BOX

Enter the lock box code. These codes are maintained through the LBR program. Use lookup icon to search

TERMS CODE

Various terms codes may be assigned to a customer in order to properly calculate terms and due dates. These codes are maintained through the TCM program. Use lookup icon to search

BRANCH

Enter a valid shipping branch. These codes are maintained through the BRM program. Inventory balances are maintained at the branch level. Use lookup icon to search

SELL BRANCH

Enter the sell branch. These codes are maintained through the BRM program. Use lookup icon to search

CUSTOMER TYPE

Enter a valid customer type code. These codes are maintained through the CTC program. Use lookup icon to search

DEPARTMENT

Enter a valid department code. These codes are maintained through the DM program. Use lookup icon to search

ROUTE CODE

Enter the route code. Use lookup icon to search

STOP CODE

Enter the stop code.

SALES ANALYSIS CATEGORY

Categories may be established to ident ify or classify part icular customers. Four levels are allow ed: A, B, C, D. These codes are



A, B, C, D

maintained through the CSAC program. Use lookup icon to search

SIC CODE

Enter the SIC code.

TO BRANCH

This is a system maintained f ield. Use lookup icon to search

ACCOUNT GROUP

Enter a valid Customer G/L Account Group Code. Customer G/L Account Group Codes can be maintained in program CAGM. Use the Lookup icon for Account Group search. This f ield can be opt ionally used in conjunct ion w ith GLPAR sett ings to control how program w ill update G/L distribut ions on those programs that feed data up to the General Ledger f iles. Data for CAGM records are stored in a table called " cuactgrp" . Use lookup icon to search

CUSTOMER BACKORDER FLAG

Enter Y if the customer accepts backorders or N if the customer does not accept backorders.

COMMENTS

Enter Y if there are comments on this transact ion, or N if no comments have been added to this transact ion. User has the ability to transfer " CI" customer comments over to the invoice, even if the transact ion is generated from an order or ship conf irm record. See acf opt ion ar103 for more information.

CONFIRM

This f ield indicates w hether or not this is a conf irming order.

ON HOLD FLAG

This f ield allow s an order to be placed on hold. Y indicates the order is on hold, N indicates the order is not on hold. Orders placed on hold may be released through the ORDER_RELEASE ring menu opt ion in program CCM.

HOLD REASON CODE

This f ield allow s the user to def ine a reason code as to w hy an order has been placed on hold. User may establish any reason codes as they require. The follow ing reason codes w ill be generated automatically by the program for the described credit check except ions: DL - Days Limit Except ion CL - Credit Limit Except ion BL - Bookings Limit Except ion IC - Inact ive Customer Except ion

IS A B/O


PRIORITY CODE

Enter the Priority Rule code. This header f ield may be set based on customer information or can be used in conjunct ion w ith the item priority rules code present on each detail line of an order or invoice. This f ield assists in controlling w hether or not orders or line items can be shipped w hen running the ORDERS AVAILABLE TO SHIP output (OATS). The OATS program ut ilizes the follow ing order header and order detail codes to determine if a line can be reported for shipping. The follow ing is a graph of how these codes w ork w ithin the OATS



program:

CUSTOMER RULES CODE

ITEM DETAIL RULES CODE

SHIPMENT RULES

NULL, 0 NULL, 0, 1 Ship w hatever can be shipped on any line.

1 NULL, 0, 1 Ship ONLY if ALL lines can ship completely.

2 NULL, 0, 1 Ship any lines that can completely ship.

3 NULL, 0 Ship w hatever can be shipped. (Part ial ship)

3 1 Ship any lines can completely ship.

NULL, 0, 1, 2,3 2 Ship ONLY line items that can completely ship.

ORDER RULE Enter the order rule code.

FREE FREIGHT Enter free freight code. Valid entries are:

0 - Normal freight calculat ions w ill be performed. 1 - Free freight customer. No freight calculat ions w ill be performed.

ORDER TYPE Enter the order type. These codes may be maintained through the SOTYPE program.

POS CUSTOMER Enter POS (Point of Sale) customer code. Valid entries are: 0 - This is NOT a POS customer. 1 - This IS a POS customer. This type of POS customer

may have an Accounts Receivable open balance on a transact ion.

The system w ill calculate the total due based on the total invoice

amount. 2 - This IS a POS customer. This type of POS customer

may not have an Accounts Receivable open balance on a transact ion.

The system w ill calculate the total due based on the total invoice amount. 3 - This IS a POS customer. This type of POS customer

may have an Accounts Receivable open balance on a transact ion.

The system w ill calculate Total Due based on Committed Amount. The committed value calculat ion w ill include the follow ing: Line Discounts Sales Tax



Handling (if set up for per item handling charge) Freight (if set up for per item freight charge) Insurance (if set up for per item insurance charge) System w ill include the freight amount in the total due if ACF opt ion (pos026) is set to " 1" . 4 - This IS a POS customer. This type of POS customer

may not have an Accounts Receivable open balance on a transact ion.

Must pay full Committed Amount in BILL. Must pay full Committed Amount in ORDER if the Terms Code in Customer record is def ined in ACF (pos003).

The system w ill calculate Total Due based on Committed Amount. The committed value calculat ion w ill include the follow ing: Line Discounts Sales Tax Handling (if set up for per item handling charge) Freight (if set up for per item freight charge) Insurance (if set up for per item insurance charge) System w ill include the freight amount in the total due if ACF opt ion (pos026) is set to " 1" .

REPRICE CODE Enter customer reprice code. Valid entries are: NULL - No repricing of transact ion 1 - Reprice the transact ion - in ORDER and BILL 2 - Reprice the transact ion - except in BILL. Programs ORDER and BILL ut ilize this code to determine if the transact ion should be repriced. Certain transact ions w ill allow for repricing based on this code in conjunct ion w ith the item reprice code on each line item. Both the customer reprice code and the line item reprice code must be set in order for the transact ion to be repriced. FO - Future Order Releasing may reprice the order

SO - Standing Order Releasing may reprice the order OR - Normal Order may be repriced w hen billed SI - Standing Invoice Release Option in BILL program may

reprice

SUBSTITUTION CODE

Enter the subst itut ion codes. Refer to the Subst itut ion Codes table in the Appendix in the Validat ion manual.

BILL METHOD Enter the bill method. 0 - Accounts Receivable w ill be updated 1 - Cash Sale, No Accounts Receivable

PO REQUIRED Enter the P. O. Required f lag. Y indicates that this transact ion requires a customer P. O. number, and N indicates that the transact ion does not.

DISCOUNT CODE The order entry/invoice system calculates discounts based on a combinat ion



of ' discount codes' stored in the customer master as w ell as codes stored in the item master. Refer to the Discount Codes table in the Appendix in the Validat ion manual.

DISCOUNT RATE Enter the customer discount rate.

DISCOUNT TABLE

Enter the discount table. (Program DTM) Use Lookup icon for Discount table search.

COMMISSION CODE

Enter the commission code. Refer to the Commission Codes table in the Appendix in the Validat ion manual.

COMMISSION RATE

Enter the customer commission rate.

INSURANCE CODE

Enter the customer insurance code. Refer to the Insurance Codes table in the Appendix in the Validat ion manual.

INSURANCE RATE

Enter the customer insurance rate.

ADVERTISING ALLOWANCE CODE

The ORDER and BILL programs allow the user to calculate an ' advert ising allow ance' amount. Refer to the Advert ising Allow ance Codes table in the Appendix in the Validat ion manual.

ADVERTISING ALLOWANCE RATE

Enter the customer advert ising allow ance rate.

HANDLING CHARGE CODE

The ORDER and Bill programs have several methods of automatically calculat ing a ' handling charge.' Customer and Item f ields control the usage of this feature. Refer to the Handling Charge Codes table in the Appendix in the Validat ion manual.

HANDLING CHARGE RATE

Enter the handling charge rate.

HANDLING CHARGE TABLE

Enter the handling charge table.

REBATE CODE

Rebate codes are required in order to properly calculate rebate amounts on the transact ion. Refer to the Rebate Codes table in the Appendix in the Validat ion manual.

REBATE RATE Enter the customer rebate rate.

MISC 1, 2, 3

Enter miscellaneous information here.

TERMS DATE This is a system maintained f ield.

TERMS %

Enter the terms percent associated w ith this terms code.

DUE DATE This is a system maintained f ield.

TAXABLE

This f ield determines if the transact ion is taxable. Enter Y if taxable, or N if no tax is to be applied. Enter a valid tax table w hich def ines how much tax is to be calculated.

TAX TABLE Enter a valid tax table ID. The tax tables are maintained through the TAX



program.

TAX CLASS Enter customer tax class. (Program TAX) Use Lookup icon for tax class search. This f ield can be used in conjunct ion w ith the Tax Table f ield to ut ilize specialized tax tables, w hich can vary by customer and by item. For header calculat ions, the program w ill search for tax table records f irst by Tax Table and Customer Tax Class, and if no match is found, then by Tax Table only. For detail line calculat ions, the program w ill search for tax table records as follow s: f irst , by Tax Table, Customer Tax Class, and Item Tax Class; then, by Tax Table and Item Tax Class; then, by Tax Table and Customer Tax Class; and f inally, by Tax Table only. The f irst matching tax table record w ill be used. See program TAX for more details.

MATRIX Enter the customer price matrix code. There are numerous pricing techniques allow ed by use of the price matrix. The matrix is maintained by a program called PMT. The matrix is act ivated by placing data in the Customer Price Matrix Code f ield as w ell as in the Item Price Matrix Code f ield. The user w ould then build a matrix for each combinat ion of these f ields and def ine in the matrix how pricing w ill be used. Refer to the matrix program (PMT) and review the online help for the price usage code f ield used to ascertain the various methods of pricing allow ed by the matrix rout ines.

A/R TO Enter A/R To ID. Each transact ion requires a valid customer ID in this f ield for w here to direct the A/R for this transact ion. Use Lookup icon for customer search.

CONFIRM BY Enter the name of the person w ho conf irmed the order.

FUTURE USE

FUTURE USE

SHIPPING DOCUMENT #

Enter the shipping document number.

BILL LADING Enter the bill of lading number.

FUTURE USE

TAKEN BY Enter the name of the person w ho took the order.

MEMO 1, 2, 3 The user may enter 10 characters per memo here.

MEMO 4, 5, 6 The user may enter numeric data per memo here.



FAMILY CODE Enter the family pricing code. Leave this f ield blank if there is no family

matrix pricing for this customer. Enter 1 if family pricing is applicable for this customer. See help for " CUSTOMER FAMILY" for assistance in ut ilizing family pricing algorithms.

FAMILY CLASS Enter the customer family class. The user may maintain Family Matrix Pricing Tables via program FMT. This f ield is used in conjunct ion w ith " Family Code" from the header and " Item Family Code" from the detail lines. The feature allow s the user to arrive at prices for an item based on a family of items, rather than a single item. Family pricing is act ive in either ADD mode of the ORDER program or in the BILL program w hen a user is doing a direct one step invoice w here no sales order w as involved. As the user builds line items, normal line item pricing w ill be act ive. Family pricing w ill take place at the t ime the user goes to the SUMMARY screen. All lines w here family pricing is applicable w ill be repriced. If a line detail price is derived from " CONTRACT" pricing, then that line w ill be totally ignored for family pricing rout ines. If a line detail price w as " MANUALLY" entered, then that lines price w ill not be changed by family pricing. How ever, that lines quantity w ill be included w ith other lines of the same family w hen determining if family pricing is applicable.

FUTURE USE

FUTURE USE

FUTURE USE

TOTAL WEIGHT Enter the total w eight of the order.

TOTAL VOLUME Enter the total volume of the order.

TOTAL CARTON Enter the total number of cartons in the order.

NO. LABELS Enter the number of labels.

CANCEL CODE The user may assign a reason for the cancellat ion of this order.

CREDIT REASON The user may assign a reason for issuance of credit . Use Lookup icon for table lookup. Credit Reason codes may be maintained in program CRCM.

PTP PRINT This f ield is automatically updated by the system. Y indicates the

transact ion is to be printed, N indicates the transact ion is not to be printed. PLP PRINT This f ield is automatically updated by the system. Y indicates the

transact ion is to be printed, N indicates the transact ion is not to be printed.

INV PRINT This f ield is automatically updated by the system. Y indicates the



transact ion is to be printed, N indicates the transact ion is not to be printed.

JOB NO. Enter the job number.

CONTRACT Enter the contract number.

TELEX Enter the customer' s telex number.

FUTURE USE

FACTOR A Enter Factor A. User may use this f ield as required. The factor is entered a follow s: 10 % = 10.00000

U/M A Enter a unit of measure descript ion for factor A.

FACTOR B Enter Factor B. User may use this f ield as required. The factor is entered a follow s: 10 % = 10.00000

U/M B Enter a unit of measure descript ion for factor B.

SPECIAL INSTRUCTIONS 1 or 2

Enter special instruct ions 1 or 2.

CREDIT CARD TYPE

Enter credit card type. System security may be set up to prevent user from changing the value in this f ield. Use program SSM to input security on this f ield. Select Main menu security opt ion. Program Name w ill be " bill" . Sub w indow w ill be " hdrccard" . Main Menu Option w ill be " C" . All other f ields are user def ined.

CREDIT CARD NO.

Enter credit card number. System security may be set up to prevent user from changing the value in this f ield. Use program SSM to input security on this f ield. Select Main menu security opt ion. Program Name w ill be " bill" . Sub w indow w ill be " hdrccard" . Main Menu Option w ill be " C" . All other f ields are user def ined.

CREDIT CARD NAME

Enter name on credit card. System security may be set up to prevent user from changing the value in this f ield. Use program SSM to input security on this f ield. Select Main menu security opt ion. Program Name w ill be " bill" . Sub w indow w ill be " hdrccard" . Main Menu Option w ill be " C" . All other f ields are user def ined.



CREDITCARD EXPIRATION DATE

Enter credit card expirat ion date. System security may be set up to prevent user from changing the value in this f ield. Use program SSM to input security on this f ield. Select Main menu security opt ion. Program Name w ill be " bill" . Sub w indow w ill be " hdrccard" . Main Menu Option w ill be " C" . All other f ields are user def ined.

CREDITCARD AUTHORIZATION

Enter credit card authorizat ion number. System security may be set up to prevent user from changing the value in this f ield. Use program SSM to input security on this f ield. Select Main menu security opt ion. Program Name w ill be " bill" . Sub w indow w ill be " hdrccard" . Main Menu Option w ill be " C" . All other f ields are user def ined.

STANDING ORDER FREQUENCY

Enter standing order release frequency. The user may assign a frequency code to the standing order. The " Order Release/Standing Order" opt ion allow s the user to release standing orders based on a user def ined frequency code.

STANDING ORDER STOP

Enter standing order stop date. The user may enter a stop date to indicate w hen to stop releasing a part icular standing order.

STANDING ORDER REFERENCE #

Enter the standing order number. The standing order number from w hich this order w as generated.

STANDING ORDER REFERENCE DATE

Enter the Standing Order Date. The standing order date from w hich this order w as generated.

SPLIT SALES ID 1 Enter Sales Agent 1. (Program SM) Use Lookup icon for Sales Agent Lookup.

SPLIT SALES ID 1 RATE

Enter the sales agent 1 split percentage, if split sale. Split 1 % and split 2 % must = 100 %.

SPLIT SALES ID 2 Enter sales agent 2, if split sale.

SPLIT SALES ID 2 RATE

Enter the sales agent 2 split percentage, if split sale. Split 1 % and split 2 % must = 100 %.

FUTURE USE

FUTURE USE

QUOTE NUMBER

The quote number for this transact ion.

QUOTE DATE The date quoted.



QUOTE EXP DATE

Date quote expires.

QUOTE EXP DAYS

Number of days to add to quote date to calculate expirat ion date.

QUOTEPRINT FLAG

The Quote Print Flag indicates if quote is to be printed or not. Y indicates the quote is to be printed. N indicates the quote is not to be printed.

INVOICE FORMS Enter the number of invoice forms to be printed.

FUTURE USE

ORDER FORMS Enter the number of order forms to be printed.

CUST. MISC. 1 Enter the Customer Miscellaneous 1.



DETAIL SECTION At this point you have created the header information for a transact ion. The system is w ait ing for you to select ion one of the follow ing opt ions. Procedure Detail sect ion of the BILL program.

THE USER MAY SELECT FROM THE MISCELLANEOUS SCREEN OPTION LOCATED ON THE TOP OF THE SCREEN ONE OF THE FOLLOWIN FUNCTIONS. NEW LINE This is used to enter items that exist in the Item Master File. The user may select

items by entering an ITEM ID, or ITEM XREF, DESCRIPTION, or a KEYWORD. (NOTE: Keyw ords can be generated automatically or maintained manually by using the program IKWM.) You may also use the drop dow n box to search the Item Master table using other select ion criteria. Once the data is entered, press the OK key, or press the RETURN key and the system w ill begin searching for the appropriate records. The program w ill search for items in the follow ing sequence: - Customer Item Cross-Reference Table (CICR). - Item Interchange Table (IIM). - Item Master Table (IM). - Character - Exact Match. - Wings - Exact Match or Items beginning w ith entry based on ACF opt ion sys028. - Vendor Item Cross-Reference Table (VNSIM). Based on ACF oe107. See “ Processing Vendor non-stock items in order, quote and bill” in the Inventory Control Manual. Press the CANCEL key if user desires to exit this prompt and the system w ill place the user back to the order entry screen.

NON STOCK The user may enter non-stock items (items not in the Item Master File) by



select ing the Non-Stock tab. A pre def ined non-stock template list w ill appear from w hich the user can choose. (These templates are set-up using the NSIM program.) To enter a non-stock simply enter a " ." as the f irst character of the ITEM ID and append an item ID for ident if icat ion of the non stock item. Press TAB, the system w ill then prompt for a descript ion of this non-stock item. Proceed as usual from this point. The user is reminded to enter any line item f ields that w ould normally come in from the item f ile for normal stock items such as Product Groups, Category Codes, TAX code, etc., in order for this non stock item to be properly handled for sales report ing, tax report ing, commission report ing, etc.

REMOVE LINE To remove the highlighted line. This opens a w indow request ing a reason code

for removing the line. DETAIL To view information about the details of the highlighted line. The user has access

to all six detailed screens. PURCHASE REQ

PURCHASE REQ - allow s the user to create a purchase order requisit ion for the highlighted line.

QUERY MENU This is a Special Query Menu w hich w as created and can be maintained through

the MENUS program by using the QMENU menu opt ion. This QMENU opt ion controls ALL the Special Query Menus, ut ilized in the ORDER, SHIP, BILL and QUOTE programs. The Menu name for this specif ic setup menu is " orderd" . If desired, the system administrator has the capability of adding addit ional programs to be displayed w hen the SET UP opt ions is selected. See documentat ion on MENUS program, QMENU opt ion.

LOT/SER Lot and Serial Number w indow . COMMENTS To enter and maintain line detail comment records. Up to 9,999 lines of

comments pertaining to this item can be entered. Comment capability is also available at the header level pertaining to the ent ire transact ion.

THE USER MAY ALSO SELECT FROM THE MENU OPTIONS LOCATED ON THE RIGHT SIDE OF THE SCREEN ONE OF THE FOLLOWIN FUNCTIONS. ORDER HEADER To display or update any header information. SHIP ALL To ship all the line items on this order. PARTIAL SHIP To ship some of the line items or a quant ity less than the quantity ordered for

a part icular line item. COMMENTS To enter or maintain detail comments. QUERY MENU This is a Special Query Menu w hich w as created and can be maintained

through the MENUS program by using the QMENU menu opt ion. This QMENU opt ion controls ALL the Special Query Menus, ut ilized in the ORDER, SHIP, BILL and QUOTE programs. The Menu name for this specif ic setup menu is " orderh" . If desired, the system administrator has the capability of adding



addit ional programs to be displayed w hen the SET UP opt ions is selected. See documentat ion on MENUS program, QMENU opt ion.

MARGIN To enter transact ion margin view and opt ional margin manipulat ion. Use

program SSM to input security on this opt ion. To set up security in the SSM program, select menu security opt ion. Program Name w ill be " order" . Sub w indow w ill be " costview " . Menu Option w ill be " M" . All other f ields are user def ined.

RUN To call up other programs outside of order entry w ithout affect ing the current

order. HELP To display this help screen. EXIT To abort this transact ion. If NEW LINE is selected, the system w ill opt ionally advise of the quantity availability.



When you select the Non-Stock tab the Non-Stock Template List screen w ill appear.

Then you enter the Item ID (use " ." as the f irst character).



Enter the quantity ordered. For items ordered in split units of measure such as LB and OZ, or FT and IN, etc. the dif ferent quant it ies may be entered by separat ing them w ith a colon, as follow s: Example: 10:6 If the unit of measure w as set up to represent (LB) for pounds and (OZ) for ounces, then this entry indicates 10 LB and 6 OZ. If it w ere set up in Feet (FT) and Inches (IN), then the entry w ould indicate 10 FT and 6 IN. Detail Opt ions: 1 To see screens containing the details f ields, use the Detail button and then use the tabs

screen1 thru 6. Use Exit button to return to the detail screen. Use the Update button to update a detail f ield. 1a Next Line / Previous Line opt ions (w ithin the Detail opt ion)

This feature allow s the user to go to the next / previous line on the order w ithout exit ing out of the detail mode and returning to the order header. If the sort opt ion w as changed on the header screen by clicking on one of the descript ion f ields the Next / Previous Buttons w ill be grayed out. to enable this feature to w ork after re-sort ing the details right click on one of the blank areas on the detail f ield descript ion area and select " Reset Sort Order.

2 Enter " New Line" button to add new detail lines 3 Use " Margin" button to enter transact ion margin view and opt ional margin. Use program SSM to input security on this opt ion. The program name w ill be " bill" . The sub w indow w ill be " costview " . The ring menu opt ion w ill be " M" . 4 Enter Detail to view quantity. This opt ion w ill display quantity ordered, committed and

backordered. 5 Enter Comments button to enter detail line comments. 6 Enter Ship All button to proceed to SHIP ALL lines and proceed to summary. 7 Enter Part ial Ship button to proceed to PARTIAL SHIP only lines w ith quant ity shipped. 8 Enter Remove Line button to cancel or remove this line. 9 Enter the Query menu button to open an opt ional Query menu, (billd). This query menu is user

maintainable. Use program MENUS to maintain query menus. This menus key is " billd" .



Detail screen 1:

Detail Screen 2:



Detail screen 3:

Detail screen 4:



Detail screen 5:

Detail screen 6:

The follow ing f ields may be entered: ORDERED

Enter the quantity ordered. For items ordered in split units of measure such as LB and OZ, or FT and IN, etc. the user may enter the quantity as follow s: Example: 10:6 This entry indicates either 10 LB and 6 OZ or 10 FT and 6 IN, etc. depending on the item being ordered.



COMMITTED

Enter the quantity committed. This f ield stores the inventory on hand committed to this detail.

SHIPPED

Enter the quantity shipped. For items ordered in split units of measure such as LB and OZ, or FT and IN, etc. enter the quantity as follow s: Example: 10:6 This entry indicates either 10 LB and 6 OZ or 10 FT and 6 IN, etc. depending on the item being ordered.

BACKORDER

Enter the quantity backordered. This f ield stores the quantity backordered for this detail.

SELL PRICE

Enter the selling price for the primary unit of measure for the item.

ALTERNATE SELL PRICE

Enter the alternate selling price for the alternate unit of measure for the item, or program may calculate it .

ALTERNATE SELL SURCHARGE

Enter the surcharge to be added to the alternate selling price, if applicable.

U/M

Enter the primary stocking unit of measure.

ALTERNATE U/M

Enter the alternate unit of measure.

ALTERNATE CONVERSION FACTOR

This f ield stores the factor that allow s an item to be split into tw o units of measure. Example: If the Primary Unit of Measure = Feet and the Alternate Unit of Measure = Inches, the Alternate Conversion Factor = 12.00000.

LINE


SUB LINE


ORIGINAL QUANTITY

The program w ill assign the original quant ity ordered.

COMMITTED 1

Enter the quant ity committed level 1. Level 1 commits are considered off the shelf .

COMMITTED 2

Enter the quantity committed level 2. Level 2 commits are st ill considered on the shelf .

DESCRIPTION

Enter the primary item descript ion.

DESCRIPTION 2

Enter the secondary item descript ion.

XREF

Enter item cross reference assigned to the item.

ITEM MEMO 1, 2, 3, 4

Enter item memo information related to the item.



MATERIAL COST

Enter the material unit cost.

LABOR COST

Enter the labor unit cost.

OVERHEAD COST

Enter the overhead unit cost.

OUT COST

Enter the outside processing unit cost.

TOTAL COST

The system w ill calculate the total unit cost.

BRANCH

Enter the shipping branch. (Program BRM) Use Lookup icon for branch lookup.

SELL BRANCH

Enter the sell branch. (Program BRM) Use Lookup icon for sell branch lookup.

TO BRANCH


PRODUCT GROUP

Enter the product group associated w ith the item. (Program PGM) Use Lookup icon for product group lookup.

S/A CATEGORY 1, 2, 3, 4

Enter item S/A category 1-4. (Program ISAC) Use Lookup icon for item S/A category 1-4 lookup.

LIST PRICE

Enter the list price for the item.

ALTERNATE LIST PRICE

Enter the alternate list price for the item.

ALTERNATE LIST SURCHARGE

Enter the alternate list surcharge for the item.

FUTURE USE

SUGGESTED RETAIL

Enter the suggested retail price for the item.

PRICE MEMO 1

This f ield stores the price memo 1 information.

FUTURE USE

UNIT WEIGHT

Enter the unit w eight for this item.

UNIT VOLUME

Enter the volume per unit .

PRICE U/M

Enter a 2 character pricing unit of measure descript ion. If the user has a ' LOT' price for the item, enter a price unit of measure of L to indicate LOT pricing. In this example, the selling price is the total lot price for this sale regardless of the quantity entered or price conversion factors.

PRICE CONVERSION

The price conversion factor is used w hen the user w ishes to price an item in a dif ferent unit of measure than w hich it is stocked. Example: An item may be stocked by the ' EA' , but



priced per hundred. The Stock U/M w ould be ' EA' and the Price U/M could be ' C' . pricing conversion factor set to .01000.

AUTO SUBSTITUTION

Enter the item subst itut ion code. Refer to the Subst itut ion Codes table in the Appendix in the Validat ion manual.

B/O CODE

Enter the item backorder code. Y indicates that this item may be backordered, N indicates that no backorders are allow ed for this item.

ITEM TYPE

Enter the item type associated w ith the item master.

ITEM REPRICE

Enter the item reprice code w hich controls w hether or not a line item is required. Valid entries are:

NULL No repricing for this line. 1-Reprice this line w hen invoicing.

KIT PRICE CODE

Field stores kit price code.

KIT TYPE

Field stores the kit type.

RULE CODE

This header f ield may be set based on customer information or can be used in conjunct ion w ith the item priority rules code present on each detail line of an order or invoice. This f ield assists in controlling w hether or not orders or line items can be shipped w hen running the ORDERS AVAILABLE TO SHIP output (OATS). The OATS program ut ilizes the follow ing order header and order detail codes to determine if a line can be reported for shipping. The follow ing is a graph of how these codes w ork w ithin the OATS program:

CUSTOMER RULES CODE

ITEM DETAIL RULES CODE

SHIPMENT RULES

NULL, 0 NULL, 0, 1 Ship w hatever can be shipped on any line.

1 NULL, 0, 1 Ship ONLY if ALL lines can ship completely.

2 NULL, 0, 1 Ship any lines that can completely ship.

3 NULL, 0 Ship w hatever can be shipped. (Part ial ship)

3 1 Ship any lines can completely ship.

IS A B/O This is a system maintained f ield.

Y indicates this is a backorder detail.

DISCOUNT CODE Enter the discount code. Refer to the Discount Codes table in the Appendix in the Validat ion manual.



DISCOUNT RATE Enter the customer discount rate.

DISCOUNT TABLE Enter the discount table. (Program DTM) Use Lookup icon for discount table lookup.

COMMISSION CODE Enter the commission code. Refer to the Commission Codes table in the Appendix in the Validat ion manual.

COMMISSION RATE

Enter the customer commission rate.

INSURANCE CODE Enter the customer insurance code. Refer to the Insurance Codes table in the Appendix in the Validat ion manual.

INSURANCE RATE Enter the customer insurance rate.

ADVERTISING ALLOWANCE CODE

Enter the advert ising allow ance code. Refer to the Advert ising Allow ance Codes table in the Appendix in the Validat ion manual.

ADVERTISING ALLOWANCE RATE

Enter the customer advert ising allow ance rate.

HANDLING CHARGE CODE

Enter the handling charge code. Refer to the Handling Charge Codes table in the Appendix in the Validat ion manual.

HANDLING CHARGE RATE

Enter the handling charge rate.

HANDLING CHARGE TABLE

Enter the handling charge table. Use Lookup icon for handling table

REBATE CODE Rebate codes are required in order to properly calculate rebate amounts on the transact ion. Refer to the Rebate Codes table in the Appendix in the Validat ion manual.

REBATE RATE Enter the customer rebate rate.

FUTURE USE

FUTURE USE

KIT ITEM ID This is a system maintained f ield.

ITEM MATRIX CLASS

Enter the item price matrix class code. (Program PMT) Use Lookup icon for item matrix class

ORIGINAL ITEM This is a system maintained f ield. This f ield stores the original item entered.

ITEM WANTED ACF opt ion ar143 controls w hat item w ill be deducted from inventory. User can do maintenance on this f ield if required. Use Lookup icon for list of items.

CUSTOMER ITEM ID

Enter the customer ID for the item.

CUSTOMER P.O. NO.

Enter the customer P.O. number for the item.



PACK QUANTITY Enter the quantity per pack.

PACKAGE TYPE Enter the package type.

TAXABLE CODE Enter the taxable f lag. Enter Y if the item is taxable, or N if the item is

not taxable.

IT TAX CLASS This f ield opt ionally stores the item tax class. This f ield can be used in conjunct ion w ith the Tax Table f ield to ut ilize specialized tax tables, w hich can vary by customer and by item. For header calculat ions, the program w ill search for tax table records f irst by Tax Table and Customer Tax Class, and if no match is found, then by Tax Table only. For detail line calculat ions, the program w ill search for tax table records as follow s: f irst , by Tax Table, Customer Tax Class, and Item Tax Class; then, by Tax Table and Item Tax Class; then, by Tax Table and Customer Tax Class; and f inally, by Tax Table only. The f irst matching tax table record w ill be used. See program TAX for more details.

WAS SUBST

This is a system maintained f ield. It tells detail line that a subst itut ion took place. This w ill t rigger usage history to be updated w ith the item w anted, not the item shipped.

ORDER DELETE %

Enter the order delet ion percentage. This f ield stores a percentage that w ill be ut ilized to determine if a backorder is to be w rit ten if the order is XX.XXXXX PCT. complete. Example: Assuming all codes w ere set to allow backorders for this

transact ion then if the ORDER DELETION PCT. w ere 90.00000 PCT. w ould signify to not w rite a backorder if the quantity shipped w as 90.00000 PCT. of the ordered amount.

The system defaults this f ield to 100.00 Percent.

ITEM FAMILY MATRIX

Enter the item family pricing matrix code to be used if Family Matrix Pricing is operat ional. The user may maintain Family Matrix Tables via program FMT. This f ield w orks in conjunct ion w ith the " Family Code" and the " Cust. Family" stored in the header of the transact ion. The feature allow s the user to calculate prices for items based on families of items, rather than individual item pricing. Family pricing is act ive in either ADD mode of the ORDER program or in the BILL program w hen a user is doing a direct one step invoice w here no sales order w as involved. As the user builds line items, normal line item pricing w ill be act ive. Family pricing w ill take place at the t ime the user goes to the SUMMARY screen. All lines w here family pricing is applicable w ill be repriced.



If a line detail price is derived from " CONTRACT" pricing, then that line w ill be totally ignored for family pricing rout ines. If a line detail price w as " MANUALLY" entered, then that lines price w ill not be changed by family pricing. How ever, that lines quantity w ill be included w ith other lines of the same family w hen determining if family pricing is applicable.

LOCATION

Enter the locat ion code for the line item.

JOB NO. Enter the contract number for the line item.

SORT LINE The user may assign a sort line group to this line. Enter a line item Sort Code used to bring similar line items together based on a Sort Code. Programs ORDER and BILL offer an ACF opt ion w hereby the user may opt to sort the details in the VIEW opt ions by this f ield.

LOCATION 2

Enter the locat ion 2 code for the line item.

CUSTOMER MEMO 1, 2, 3

Enter customer memo data up to 10 characters.

CUSTOMER MEMO 4, 5, 6

Enter customer memo data, numeric entry only.

ITEM PRODUCT LINE

Enter the item product line. Use Lookup icon for item product line search

ITEM ACCOUNT GROUP

Enter the item account group used to control interfaces into the G/L module Valid codes are maintained through program IAGM. Use Lookup icon for item account group lookup.

CUSTOMER MATRIX This f ield stores the customer price matrix value for the line item used to assist in calculat ing matrix pricing. (Program PMT) Use Lookup icon for customer matrix search.

CUSTOMER TYPE CODE

Enter the customer type code. (Program CTC) Use Lookup icon for customer type search.

CUSTOMER SA CATEGORY A, B, C, D

Enter the S/A Category A-D. (Program CSAC) Use Lookup icon for S/A Category A-D search.

LENGTH Enter the length dimension.

WIDTH Enter the w idth dimension.

THICK Enter the thickness dimension.

CONVERSION FACTOR

Enter a line item conversion factor for a user def ined use.

FUTURE USE

FUTURE USE



FUTURE USE

CUSTOMER P.O. DATE

Enter the customer P. O. date.

CANCEL DATE Enter the cancel date for the item.

PROMISED DATE Enter the promised date for the item.

NOT BEFORE Enter the ' Do not deliver before' date.

LENGTH UM Enter the 2 character length unit of measure.

WIDTH UM Enter the 2 character w idth unit of measure.

THICKNESS UM Enter the 2 character thickness unit of measure.

CONV. UM

Enter a unit of measure related to the conversion factor.

FUTURE USE

FUTURE USE

PTP PRINT This f ield is automatically updated by the system. Y indicates the transact ion is to be printed, N indicates the transact ion is not to be printed.

FUTURE USE

PLP PRINT This f ield is automatically updated by the system. Y indicates the transact ion is to be printed, N indicates the transact ion is not to be printed.

INV PRINT This f ield is automatically updated by the system. Y indicates the transact ion is to be printed, N indicates the transact ion is not to be printed.

REQUIRED DATE Enter the required deliver date for the line item.

PICK DATE Enter the scheduled pick date.

FO REL DATE This f ield stores the future order scheduled release date.

PICK LEAD Enter the picking lead days required.

AVERAGE LEAD DAY

Enter the future order average release lead t ime days.

FO SAFE DAY Enter the future order release safety days.

FO ACT REL This f ield is system maintained.



LINE TR TYPE

Enter the line transact ion type. This line controls the updating of this detail and is required. In general, this transact ion type usually matches the header transact ion type. An except ion to this is user may have an OR header trans. type but the detail line is a FO (future order). This w ill allow user to take the order but commit inventory at some future point.

FO TR TYPE This f ield is system maintained.

SALES FLAG Enter the Sales Replenishment Override Flag. This is used in the replenishment system only. Valid entries are Y or N. The usual entry here w ould be N. This f lag is used to override the normal method of how this detail feeds the sales summary history tracking used in the replenishment system only. This detail t ransact ion w ill at some point be summarized by the GIU program into the ITU table summary history used in the inventory replenishment module. This f lag has no affect on normal sales analysis history f iles w hich track all sales quantit ies and values transacted. This f lag only affects the Item Sales summary history w hich is used in tracking sales quantit ies (Z2 tran types in itu) in the replenishment system. Example: Assume a normal transact ion increases the Item

Usage/Sales History based on the rules def ined in program IURM, Item Usage Rules Maintenance. Also, assume an unusual demand is entered for an item that user w ishes to have no impact on replenishment sales history. The user has an opt ion to override the normal rules by entering the desired result here. Enter N here to stop this detail f rom affect ing any of the sales history in the ITU table used for tracking sales quantit ies for replenishment purposes only for this detail. GIU w ill f irst check the normal rules for affect ing sales history as def ined in IURM program for this transact ion type. If t ransact ion affects sales quantity, then it w ill check this detail f lag to see if an override condit ion exists. If either the IURM rules code or this f lag is set to not affect sales replenishment history, then it w ill not be updated.

USAGE FLAG

Enter Usage Replenishment Override Flag. This is used in the replenishment system only. Valid entries are Y or N. The usual entry here w ould be N. This f lag is used to override the normal method of how this detail feeds the usage summary history tracking used in the replenishment system only. This detail t ransact ion w ill at some point be summarized by the GIU program into the ITU table summary history used in the inventory replenishment module. This f lag has no affect on normal sales/usage analysis history f iles w hich track all usage quantit ies and values transacted. This f lag only affects the Item Usage summary history w hich is used in tracking usage quantit ies (Z1 tran types in itu) in the replenishment system. Example: Assume a normal transact ion increases the Item

Usage/Sales History based on the rules def ined in program IURM, Item Usage Rules Maintenance. Also, assume an



unusual demand is entered for an item that user w ishes to have no impact on replenishment usage history. The user has an opt ion to override the normal rules by entering the desired result here. Enter N here to stop this detail f rom affect ing any of the usage history in the ITU table used for tracking usage quantit ies for replenishment purposes only for this detail. GIU w ill f irst check the normal rules for affect ing usage history as def ined in IURM program for this transact ion type. If t ransact ion affects usage quantity, then it w ill check this detail f lag to see if an override condit ion exists. If either the IURM rules code or this f lag is set to not affect usage replenishment history, then it w ill not be updated.

PO REQUISITION NO.

Enter the P. O. requisit ion number.

PO NUMBER Enter the P. O. number.

PO LINE NO. Enter the P. O. line number.

PO SUB NO Enter the P. O. sub number.

VENDOR Enter the vendor ID. Use Lookup icon for Vendor search.

STATE TAXABLE MERCHANDISE

State taxable merchandise amount.

LOC. 1 TAXABLE MERCHANDISE

Local 1 taxable merchandise amount.







FEDERAL TAXABLE MERCHANDISE

Federal taxable merchandise amount.

STATE TAX AMOUNT

State tax amount.

LOC.1TAX AMT

Local 1 tax amount.

LOC.2TAX AMT

Local 2 tax amount.

LOC. 3 TAX AMT Local 3 tax amount.

LOC. 4 TAX AMT

Local 4 tax amount.



FEDERAL TAX AMT

Federal tax amount.

FUTURE USE

QTY INPUT CONTROL

The quantity input control f lag offers the user extended opt ions for entering quantit ies in the ORDER, BILL and ITE programs. Certain items, w hen ordered, have mult iple units of measure by w hich the item quantity may be entered. This feature extends the normal quant ity entry to allow for a secondary method of quant ity entry. Valid entries are 0, 1, 2, 3 or 4. Refer to the online help for a detailed explanat ion of the opt ions.

UNIT OF MEASURE 2

Enter the secondary unit of measure.

ALT U/M 2

Enter the secondary alternate unit of measure.

ALT 2 CONV. FACTOR

Enter the Alt . 2 conversion factor.

ALT U/M 2 TO STOCK

Enter the conversion factor from Alt . U/M 2 to Stock Alt . U/M.

ROUNDING FACTOR

The rounding factor may be set by the user to achieve desired results. Many t imes the quantit ies may leave part of a unit of measure. When this occurs, the rounding factor may be used to force the quantity up to the next w hole quantity. If rounding factor is set to 0.00000, then quantit ies w ill round up or dow n to the nearest w hole number. If rounding factor is .499999, then any part ial quant it ies w ill alw ays round up to the nearest w hole number.



SUMMARY SECTION After entering details, user may proceed to summary screen by pressing Ship All or Part ial Ship buttons. Only Lines w ith quant ity shipped w ill be billed. At this point you have usually created the header information for a transact ion and have entered all the detailed lines. If you need to make changes to the Header or Detail Lines, click on the appropriate button on the Options Menu. If there are any changes to be made to the Summary port ion, the user may make them in this w indow . The f ields that are accessible are controlled by the PROMPT program. Summary screen:

PROMPT: Summary Options:

Select Update button and click in f ield to update Select Invoice Header button to go to header screen. Select Accept Invoice button to accept this transact ion. Select Detail button to return to the detail screen. Select Query Menu button to open an opt ional Query menu. (bills) This query menu is user maintainable. Use program MENUS to maintain query menus. This menus key is " bills" . Select Exit / Abort button to exit out of this transact ion.

If acf opt ion ' pos001' is set to a value of 1 the follow ing rules for certain summary f ields w ill apply: Trade Discount This f ield w ill not accept a manual update by the user. Misc 1,2,3,4 If this f ield(s) is listed in the posptm program (' post to misc f ield #' ),

user may not manually update the value.



QUERY TRANSACTIONS This opt ion is used to query orders that have been billed. The query opt ion w ill allow the user to view all header and/or detail screens on a billed transact ion. Enter search criteria to f ind an orders:

Enter A - To accept this reference H - To access online help screen E - To exit query mode Once a user has accepted a reference, the follow ing opt ions may be accessed:

PROMPT: Query Options:

Select Detail button to view invoice detail lines Select Detail, Screen 1 to view invoice detail lines w ith quant ity ordered, committed and backordered Select Ship All button to access the summary screen Select the Query Menu button to access the query program w indow Select Exit button to exit query of this reference



VIEW TRANSACTIONS This opt ion is used to view orders that have been billed. User may output report to the screen, a printer or the printer hold scheduler. From the Options Menu, choose the VIEW button. Enter search criteria to f ind an orders and press < enter> or " ok" to execute:

User w ill be prompted as follow s: Select your output opt ion.

Sample report .



BILL ORDERS (AUTO BILL) This opt ion allow s the user to select open orders on the system for automatic billing. A user w ould access this funct ion after Shipment Confirmation is complete. If the Bill Orders opt ion is selected:

Enter search criteria to select orders to be billed:

Once a list of orders is displayed, user may mark orders for billing:

PROMPT: Enter Options: A- To accept all orders for billing S- To select current line for billing U- To unselect current line for billing P- To begin the auto-bill process R- To run another program. E- To exit and abort Orders marked w ith an " * " are selected for processing.



STANDING INVOICE RELEASE: This opt ion allow s the user to select open standing invoices on the system for billing. A user w ould access this funct ion after " SI" type orders are entered through the Sales Order Entry (ORDER) program. If the Standing (I)nvoice Rel. Orders opt ion is selected:

Enter the Stop Date of the " SI" order(s) to be selected. Enter any other search criteria to select orders to be billed:

Once a list of orders is displayed, user may mark orders for billing:

PROMPT: Enter Options: A- To auto release this transact ion M- To manually release this transact ion R- To release ALL un-released E- To exit and abort



User w ill be prompted to enter a transact ion date and transact ion type:

If the user selected the manual release opt ion, the order being billed w ill be displayed on the screen. The user w ill then have access to all header, detail and summary f ields. The user w ill have to select the Accept Invoice button for f inal processing. If the user selected the auto release opt ion, the system w ill assign a reference number and complete the billing process.

SALES TAX CREDIT: The system w ill generate a credit adjustment (CA) transact ion for previously billed sales tax. All tax amounts and taxable merchandise amounts w ill be brought into the transact ion just as w hen previously billed. User w ill have the opt ion to apply this credit to the original reference. User w ill also have the opt ion to print or not print the transact ion. If the Sales (T)ax Credit opt ion is selected:

Enter the follow ing f ields:

TRANSACTION DATE

The terminal date is brought up automatically as the transact ion date for this transact ion. The user may override the date by typing in the appropriate date.

TRANSACTION TYPE

This is a system maintained f ield. Transact ion type for sales tax credits w ill alw ays be CA.

HEADER OPTION/ SUMMARY

User may opt ionally set up prompt sequence from program " PROMPT" . Select Option 2, then opt ion 1. Add record for program bill, screen type 5 for header and 6 for summary.



OPTION

HEADER FIELDS

All header f ields w ill be populated w ith the same information as the original invoice.

SUMMARY FIELDS

Only tax amount f ields and taxable merchandise f ields w ill be populated w ith the same information as the original invoice.



DUPLICATE A TRANSACTION:

If the Duplicate Invoice opt ion is selected:

Enter the follow ing f ields: Original Reference Transact ion Date New Transact ion Type New Transact ion Date

ORIGINAL REFERENCE

Enter an original reference number this transact ion is being duplicated from.

TRANSACTION DATE

This is a system maintained f ield. This f ield is the transact ion date of the original reference.

NEW TRANSACTION TYPE

Enter a new transact ion type for this reference being created.

NEW TRANSACTION DATE

The system w ill default this date to the terminal date. User may override to any date in an open accounts receivable period.

Once the user has established the above f ields, they may be opt ionally prompted for the follow ing f ields: NEW BRANCH ID ACF opt ion ar128 is used to set the DEFAULT value for this prompt.

ACF opt ion ar129 determines w hether or not to PROMPT for this f ld. Use Lookup icon to do search.

APPLY TO ORIGINAL TRANSACTION?

ACF opt ion ar120 is used to set the DEFAULT value for this prompt. ACF opt ion ar121 determines w hether or not to PROMPT for this f ld. (Note: ACF opt ion ar096 controls w hether " same sign" transact ions may be applied. For example if a user is duplicat ing an " IN" to another " IN and w ished to apply the duplicated transact ion to the original.)

COPY LOT/SERIAL TO NEW TRANSACTION?

ACF opt ion ar122 is used to set the DEFAULT value for this prompt. ACF opt ion ar123 determines w hether or not to PROMPT for this f ld.

RECALCULATE SELL PRICE/COST AFTER

ACF opt ion ar124 is used to set the DEFAULT value for this prompt. ACF opt ion ar125 determines w hether or not to PROMPT for this



DUPLICATION? f ield.

SELECT ALL/SELECTED LINES

ACF opt ion ar126 is used to set the DEFAULT value for this prompt. ACF opt ion ar127 determines w hether or not to PROMPT for this f ld.

Once the user has established the above f ields, the system w ill prompt: " Accept Y/N?" If user accepts the transact ion the system w ill create a New Reference as follow s: NEW REFERENCE After the duplicate funct ion is completed the system w ill assign a

new reference number.

CANCEL INVOICE: This opt ion allow s the user to cancel an earlier reference number and, opt ionally, apply the new ly created transact ion to the original reference number.

If the Cancel Invoice opt ion is selected:

Enter the follow ing f ields: Original Reference Transact ion Date New Transact ion Type New Transact ion Date

The new transact ion date is brought up automatically as the transact ion date for this transact ion. The user may override the date by typing in the appropriate date.

ORIGINAL REFERENCE:

Enter in original reference number.

TRANSACTION DATE:


NEW TRANSACTION TYPE:

Enter the new appropriate transact ion type to be applied to this reference

NEW TRANSACTION DATE:

The system w ill maintain that date, but may be overridden.

NEW REFERNCE: After the cancel funct ion is completed the system w ill automatically assign a new reference number.



BILLING FORMS PROGRAMS INVP- INVOICE PRINTING Introduction The Invoice Print ing program w ill print out the invoices in the system entered through the BILL program. The invoices may be sorted in several sequences. User may opt to print all invoices, unprinted invoices or selected reference numbers. The print ing may be controlled so that all lines are printed or only lines w here the quantity shipped is present are printed. Procedure From the menu, enter " INVP" :

Enter sort , select ion and print opt ions. PROMPT: Enter FAX, EMAIL or Printer ID and RETURN for (default printer): PROMPT: Load the forms and set top of form. Press RETURN to cont inue. PROMPT: Print a test pattern? (Y/N) PROMPT: Proceed w ith print ing? (Y/N) PROMPT: Have invoices printed correct ly? (Y/N) If user replied N: PROMPT: Reprint invoices? (Y/N)



PROMPT: Remove forms at this t ime to resume normal print ing. CR to cont inue. Invoices must be printed prior to running the Invoice Register (INVR Program). The typical f low for the ent ire billing cycle is as follow s: 1.

Enter all billing or credits through BILL program.

2.

Print invoice forms for all t ransact ions through INVP program.

3.

Print the invoice register for all t ransact ions through INVR program. This w ill purge the daily invoice f iles and opt ionally update the G/L if act ive.



ILAB- INVOICE LABEL PRINTING Introduction The Customer Label Print program allow s the user to: 1.

To def ine the formatt ing of labels for output. This opt ion allow s the user to create as many dif ferent formats as needed. Formatt ing may be used to produce not only cont inuous form labels, but rolodex cards, cont inuous post cards, envelopes, etc. The purpose of the formatt ing rout ine is to allow users to format label output according to the size label or form the user has acquired.

2.

To print labels. This opt ion allow s the user to select and sort label data as required. User may then print using the selected label format.

Procedure From the menu, enter " ILAB" :



BILLING QUERY PROGRAMS SQ- SHIPPED ORDERS INQUIRY/VIEW Introduction The Shipped Orders Inquiry/View program permits the user to check on the status of shipped orders. Procedure Select QUERY to display pert inent information related to the shipment along w ith line items and quantit ies shipped. The QUERY opt ion w ill also allow the user to inquire on open sales order data on any backorders that may have been generated. Enter the SQ program and select the Query opt ion. Enter the shipped order details to access the details screen. From the main menu enter the SQ program and select the Query button. Enter your select ion criteria and press enter or the OK button. Use the More Search Button to further narrow your search.



An addit ional search w indow w ill appear if you use the More Search Button to further narrow your search.

Once all the records are retrieved from the search criteria that w as entered, use the Menu Option Buttons on the right side and the folder tabs listed across the top, to view various detailed information about the shipment.

Select from the Menu opt ions: Use the Detail button to see item detail lines. Use the Next Order button for Next record. Use the Prev Order button for Previous record. Use the Open Orders button to see any open orders. Use the Comments button to display any comments. Use the Send button to email, fax or print the invoice. Use the View Form button to view a copy of the invoice. Use the Audits button to view the audit table entries (ATM). Use the CISI button to go to Customer/Item Sales Inquiry program (CISI). Use the CS button to go to Customer Service Screen (CS). Use the ARQ button to go to Customer A/R Inquiry program (ARQ). Use the GLS button to go to the General Ledger Screen (GLS). Use the Help button to view help f ile on menu and screen opt ions. Use the Run button to temporarily exit the program to run another program. Use the Exit button to exit this w indow and return to the select ion w indow .



Select from the Folder Tabs: Use the Details tab to see the order details. Use the Hdr1 tab to see header w indow 1 details. Use the Hdr2 tab to see header w indow 2 details. Use the Hdr3 tab to see header w indow 3 details. Use the Hdr4 tab to see header w indow 4 details. Use the Hdr5 tab to see header w indow 5 details. Use the Hdr6 tab to see header w indow 6 details. Use the Summary tab to see Summary w indow information Use the POS Payments tab to see payments, if using the Munics Point of Sale Module. Use the A/R Payments tab to see payments made against this invoice (non-POS). Use the Status Tab to view order/invoice information. Use the Tracking Tab to view order/invoice tracking numbers. ACF opt ion oe058 w ill control

w hether all shipment tracking numbers or specif ic order/backorder tracking numbers w ill display.

Other Special Buttons: Use the Comments button to view any item detail comment lines. Use the CILST button to see the Customer/Item Lot/Serial Number Tracking Query (CILST). Use the ITPA button to see the Item Timed Phased Availability Query (ITPA). Use the IPAI button to see the Item Price Availability Inquiry screen. Use the IQQ button to see the Inventory Quantity Query (IQQ). Use the ITQ button to see the Item Transact ion Inquiry (ITQ). Use the ICUT button to see the Inventory Branch/Controls, Usage and Transact ion Review

(ICUT) Use the Show Margin button to view the cost and margin on each line. This feature is

controlled by ACF opt ion oe106.



Use the send button to email/fax/print this invoice. After you have selected the invoice, use the drop dow n menu to select your output method – email/fax or print . Enter the relevant email addresses or the lookup opt ion for a list of your contacts. From: Use the drop dow n menu to change email address sett ings.

If the Summary Tab is selected the follow ing Screen is displayed:



If the Open Order button is selected the follow ing screen is displayed. Enter the opt ion and press OK.

Refer to sect ion in OM1 for ORDQ instruct ions. After Entering the SQ menu, select the View button, enter an opt ion and press OK.



BY CUSTOMER Will bring up ' Shipped Orders Report Options By Customer' and ' Shipped Orders By Customer Select ion Criteria' screens w ith further opt ions.

Enter a From and Thru date along w ith any relevant f ields and press ok.



BY ITEM Will bring up ' Shipped Orders Report By Item' and ' Shipped Orders By Item Select ion Criteria' screens w ith further opt ions.

Enter a From and Thru date along w ith any relevant f ields and press ok.



BY TRANSACTION DATE Will bring up ' Shipped Orders Report Options By Transact ion Date' and ' Shipped Orders By Item Select ion Criteria' screens w ith further opt ions.

BY INVOICE NUMBER Will bring up ' Shipped Orders Report Options By Invoice Number' and ' Shipped Orders By Customer Select ion Criteria' screens w ith further opt ions.

SUMMARY BY ITEM Will bring up ' Summary By Item' and ' Summarized Shipped Orders By Item Select ion Criteria' screens w ith further opt ions.



SUMMARY BY CUSTOMER Will bring up ' Summary By Customer' and ' Summarized Shipped Orders By Customer Select ion Criteria' screens w ith further opt ions.

BY JOB NUMBER Will bring up ' Shipped Orders Report Options by Job Number' and ' Shipped Orders by Job Select ion Criteria' .

BY SALES AGENT 1 Will bring up ' Shipped Orders Report by Sales Agent 1' and ' Shipped Orders by Sales Agent 1 Select ion Criteria' .



BY SALES AGENT 2 Will bring up ' Shipped Orders Report by Sales Agent 2' and ' Shipped Orders by Sales Agent 2 Select ion Criteria' .

SUMMARY BY CUSTOMER, BY ITEM Will bring up ' Shipped Orders Report by Customer, by Item' and ' Shipped Orders by Customer by Item Select ion Criteria' .

Upon choosing select ion opt ions for report , user w ill be prompted as follow s:



Select Cron Job to schedule the job through Cron:

The (C)ron Job permits the product ion of a report on an output device at a previously selected date and t ime. This type of output operat ion is often used to produce reports automatically unattended. A detailed explanat ion of the cron f ields may be review ed in the System Utilit ies sect ion under a program called CRONM. To establish f lexible and moving date parameters to be applied w hen the cron output is generated:

In the f irst prompt, if user specif ies that output is not variable, the report w ill use the from and thru dates as f ixed date parameters for the output.



If user specif ies that the date parameters are variable, the output w ill be based on the start date of the report . The start date w ill be a calculated date based on the system date. Output w ill take the system date at the t ime the output is generated and add days (plus or minus) the system date to arrive at the start date. This start date is then passed to one of the f ive techniques offered to control data being output. If the REMOVE opt ion is selected:



BILLING REPORT PROGRAMS CRCA- CREDIT REASON CODE ANALYSIS Introduction This program w ill provide an analysis of all credit memos/credit adjustments issued to customers. User may select to run the report by date ranges, transact ion types, specif ic customers, etc. The credit reason codes are built in the CRCM program. When the user is issuing a credit f rom the order or bill programs a credit reason code may be entered in f ield 175 of the header record. A Lookup icon funct ion is available to look up valid codes. Credit reason codes carry through to the Sales History Files. Procedure From the menu, enter " CRCA" :

BY CREDIT REASON CODE Will bring up a summary report sort ing the records by Credit Reason Code.



Select Option 1:

The follow ing f ields may be entered: Date Ranges: Enter From and Thru dates. Credit Reason: Enter a valid Credit Reason Code or leave blank for a report of ALL codes.

Mult iple codes may be entered by using a pipe (| ) betw een each code. NOTE: Credit Reason Codes are maintained in program CRCM. Tran Type: Enter a valid credit t ransact ion type or leave blank for a report of ALL

transact ion types. Mult iple codes may be entered by using a pipe (| ) betw een each code. Valid transact ion types are CM, CA, CS and TC.

Division: Enter a valid Division ID. Leave blank for a report of ALL divisions. Department: Enter a valid Department ID. Leave blank for a report of ALL departments. Branch: Enter a valid Branch ID. Leave blank for a report of ALL

branches. Sort By Options: Enter " 1" to sort by Reason Code Enter " 2" to sort by Division, Reason Code Enter " 3" to sort by Division, Department, Reason Code Enter " 4" to sort by Division, Department, Branch, Reason Code



Sample Report Output of Summary by Division, Reason Code:



BY CREDIT REASON CODE BY CUSTOMER Will bring up a summary report sort ing the records by Credit Reason Code, by Customer. Select Option 2:

The follow ing f ields may be entered: Date Ranges: Enter From and Thru dates. Credit Reason: Enter a valid Credit Reason Code or leave blank for a report of ALL codes.

Mult iple codes may be entered by using a pipe (| ) betw een each code. NOTE: Credit Reason Codes are maintained in program CRCM. Tran Type: Enter a valid credit t ransact ion type or leave blank for a report of ALL

transact ion types. Mult iple codes may be entered by using a pipe (| ) betw een each code. Valid transact ion types are CM, CA, CS and TC.

Division: Enter a valid Division ID. Leave blank for a report of ALL divisions. Department: Enter a valid Department ID. Leave blank for a report of ALL departments. Branch: Enter a valid Branch ID. Leave blank for a report of ALL branches. Customer Id: Enter a valid Customer Id. Leave blank for a report of ALL customers. Sort By Options: Enter " 1" to sort by Reason Code, Customer Enter " 2" to sort by Division, Reason Code, Customer Enter " 3" to sort by Division, Department, Reason Code, Customer Enter " 4" to sort by Division, Department, Branch, Reason Code, Customer



Sample Report Output of Summary by Division, Reason Code, Customer:



BY CUSTOMER BY CREDIT REASON CODE Will bring up a summary report sort ing the records by Customer, by Credit Reason Code. Select Option 3:

The follow ing f ields may be entered: Date Ranges: Enter From and Thru dates. Credit Reason: Enter a valid Credit Reason Code or leave blank for a

report of ALL codes. Mult iple codes may be entered by using a pipe (| ) betw een each code.

NOTE: Credit Reason Codes are maintained in program CRCM.

Tran Type: Enter a valid credit t ransact ion type or leave blank

for a report of ALL transact ion types. Mult iple codes may be entered by using a pipe (| ) betw een each code. Valid transact ion types are CM, CA, CS and TC.

Division: Enter a valid Division ID. Leave blank for a report of

ALL divisions. Department: Enter a valid Department ID. Leave blank for a

report of ALL departments. Branch: Enter a valid Branch ID. Leave blank for a report of

ALL branches. Customer Id: Enter a valid Customer Id. Leave blank for a report

of ALL customers. Sort By Options: Enter " 1" to sort by Customer, Reason Code Enter " 2" to sort by Division, Customer, Reason



Code Enter " 3" to sort by Division, Department,

Customer, Reason Code Enter " 4" to sort by Division, Department, Branch,

Customer, Reason Code



Sample Report Output of Summary by Division, Customer, Reason Code:



INVR- INVOICE REGISTER Introduction The Invoice Register program permits the output of a register of invoices. The register may be sorted by division or branch. Select ion may be made by all invoices, division or branch. All invoicing documents must have previously been printed prior to running this register. User has the opt ion to print a list of invoices that have not been printed. Procedure From the menu, enter " INVR" :

If the output is sent to the printer or hold f ile, the follow ing quest ions w ill be asked upon complet ion of print ing: PROMPT: Do you w ish to clear the register at this t ime? (Y/N) Enter Y to begin clearing daily invoice records and opt ionally update the G/L, if act ive.



IRSR- INVOICE REGISTER SUMMARY RECAP Introduction The Invoice Register Summary Recap provides the user w ith the means for producing a recap of sales transact ions. It may be printed or displayed on the screen or held in f ile for later use. The from / to dates may be specif ied as w ell as the sort ing sequence. Procedure From the menu, enter " IRSR" :



MINVR- MONTHLY INVOICE REGISTER Introduction The Monthly Invoice Register program permits the output of a register of invoices. The register may be sorted by division, branch or reference no. Select ion may be made by a range of dates as w ell as by division or branch. Addit ional detail select ion opt ions have also been added. Procedure From the menu, enter " MINVR" :



MINVS- MONTHLY INVOICE SUMMARY REGISTER Introduction The Monthly Invoice Summary Register program permits the output of a register of invoices. The register may be sorted by division, branch, department or reference no. Select ion may be made by a range of dates as w ell as by division, department, branch or invoice no. Report output w ill print one-line for each reference displayed. Procedure From the menu, enter " MINVS" :

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