ARE YOU FULLY UTILIZING PROCUREMENT TABLES?
Identify key procurement tables
Discuss the purpose and benefits of key tables
Tips and reminders
TABLES & PAGES
• SHOP - Shopper
• CAUTH – Cited Authority
• COMM – Commodity
• PLOC – Procurement Location
• RQHISTM – My Requests
• URCTRL – Universal Requestor Control
• PRCUID – Procurement Management
• SOCAT – Solicitation Category
• AUTHREF – MA Reference for Departments
• PEEVALR –Vendor Performance Evaluator
• DEPT – Department
• USER – Procurement User
• WBUYR – Buyer Team
• WTY – Warranty
• LFDOCSCH – Lifecycle Document Search
• LINQ – Lifecycle Inquiry
WILDCARD SEARCH EXAMPLES*APPLICABLE WILDCARD CHARACTERS FOR OTHER TABLES
• Asterick (*) – Type *vehicle* in the description and return documents with vehicle in the
description field on the LFDOCSCH page
• Colon (:) – Type 1/1/2017 : 3/15/2017 in the Create Date field on the Document Catalog to
view documents created on or after 1/1/2017 and on or before 3/15/2017
• Greater than Sign (>) – Type >1/1/2017 in the Create Date field on the Document Catalog
to view all documents created after January 1, 2017
• Greater than or Equal to (>=) – Type >=1/1/2017 in the Create Date field on the
Document Catalog to view all documents created on or after January 1, 2017
• AND – Type POMEROY AND TABLET between two words in the Search For field on the
Shopper page to find all items containing both words.
PRCUID
• Procurement folder
• The first procurement document
created initiates the Procurement
Folder
• Single source for all documentation
associated with a given procurement
• Easily view all pertinent information
related to a procurement across
procurement state
PRCUID• Capability to filter by Procurement State
• Provides links to related documents
• Capability to include notes
• Can access the Procurement Folder from
any related procurement document by
clicking the Procurement Folder link
AUTHREF• Search for Master Agreements by
your department
• Search for multiple departments by
using asterisk * or comma ,
PEEVALR
• This table allows OPS to assign evaluators to an award
• Performance Evaluation (PE) documents can only be
completed by evaluators on the list for a specific award.
• Contact Shelby Luby to be assigned to a contract
• PE’s are required for Master Agreement renewals
WTY
• Create warranty records for
equipment purchased
• Linked to the award document
• View in Procurement Folder
LFDOCSCH
• Search by description or partial description
• Enter a value in the Doc Code field and at
least one of the following fields: Doc Dept,
Doc Unit, Doc ID, Document Description,
Create User ID or Create Date and click
Browse
LFDOCSCH
• Access directly to documents
• Link to Lifecycle Inquiry (LINQ) to view
the complete chain of documents
LINQ
• Click Forward or Backward buttons to perform a
query
• Backward search allows you to view documents
that reference PO2 758 1000005842 that were
created before the PO2
• Forward search allows you to view documents that
reference PO2 758 1000005842 that were created
after the PO2
LINQ
• Forward document reference example
• Access reference documents from this page
• Capability to download results to Excel
VENDOR TABLES
• VCUST –Vendor/Customer
• BTYP – Business Type
• VENDCMBT –Vendor Commodity by Business Type
• VENDCOMM –Vendor Commodity
• VENDCOM2 –Vendor Commodity Maintenance
• VENDNOT –Vendor Notifications
• VIR –Vendor Invoice Registry
• VTH –Vendor Transaction History
VCUST
• Contains primary information about
a vendor
• Search for vendors prior to adding
or requesting a vendor is added
BTYP
• Business Types identify the type of
ownership for a business
• Search by Business Type description
VENDCMBT
• Identify vendors by business type
• Useful in locating vendors with a specific
Business Type for obtaining quotes
VENDCOMM
• Search for vendors registered for
a specific commodity
• Select the line of a vendor and
click on Vendor/Customer Detail
link to jump to the vendor’s
customer record
VENDCOM2
• Search by vendor to see the commodities
assigned to the vendor
• Vendor register for commodities during the
registration process
VENDNOT
• Search for notifications sent for a specific solicitation by entering the
solicitation search criteria in the fields at the top clicking Browse
• Provides an audit trail of all notifications sent to vendors in reference
to a solicitation
VENDNOT
• Search for notifications sent to a specific vendor by entering the
vendor search criteria in the fields at the top clicking Browse
• Provides an audit trail of notifications sent to the specific vendor for
all solicitations
VIR
• Search by entering the Vendor Code in the field at the top clicking
Browse
• Provides an audit trail of invoices recorded in eMARS for the specific
vendor
• Select a record and link to Vendor Transaction History to determine if
a check was issued
VTH
• When accessing Vendor Transaction History (VTH)
from the Vendor Invoice Registry (VIR) the
selected Vendor/Customer Code and the Vendor
Invoice Number are automatically populated
• Click Browse to locate referenced documents
• Provides link to referenced documents
VTH
• Allows you to search for specific vendor
transactions
• Various means of searching by entering specific
search criteria and clicking Browse