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Tables in PowerPoint
MOAC Lesson 5
Table
An arrangement of columns and rows used to organize data (John Wiley & Sons, Inc., 2012)Cell: intersection of a row and a
columnRow: horizontalColumn: Vertical
Inserting Tables
The easiest way is to click the Insert Table icon in the placeholder(John Wiley & Sons, Inc., 2012)By default, the column
widths are only as wide as the placeholder
Drawing a Table
Option you can use to create a table and insert columns and rows where you want them (John Wiley & Sons, Inc., 2012)Allows the user to insert
uneven columns and rows
Inserting an Excel Spreadsheet
Worksheet: A document used to manipulate numerical data (John Wiley & Sons, Inc., 2012)
Embedded Worksheet: insert data so that it can be edited using its original application (John Wiley & Sons, Inc., 2012)Double click on the worksheet to edit
Inserting an Excel Spreadsheet
If the spreadsheet has already been created in Excel, you can:Copy and Paste from Excel to PowerPoint
Data can then only be edited as if it were a table, not a spreadsheet
Copy and use Paste Special as a Workbook ObjectSpreadsheet is embedded and can be edited as
if it were a workbookNo changes will be made to the actual Excel file
Inserting an Excel Spreadsheet
Copy and Paste Special as a Linked object
Link: data maintains its connection to the source (Excel spreadsheet) document (John Wiley & Sons, Inc., 2012)
Insert as an object
Anything that is copied and/or cut, is placed on the clipboard, which can be used to paste information onto a slide
Modifying a Table Layout
Use the Table Tools Layout Tab to modify the tables’ layout Insert/Delete rows/columnsAdjust row/column/cell height/widthChange alignment/text directionSplit/merge cells
Merge: To combine two or more cells to create a larger cell
Split: To make one cell become multiple cells
Rearranging Columns/Rows
Create a new column/row before you drag and drop, if a you do not, you will delete the existing data
Create a new column/row before you Copy and Paste data to it
Resizing Columns and Rows
Click and drag cell borders Double click the border so that the width is
automatically adjusted so that the column will only be as wide as the textDoes not work with row height
Distribute rows/columns will automatically adjust the row height/column widths of the table so that all row heights are the same and all column widths are the same
Formatting Tables
Table Tools Design: (displays formatting options)Quick StylesTable StylesBorders Effects
Modifying Alignment and Orientation
Alignment: refers to the way that text is aligned in a cell (top, middle, bottom, left, right, center)Default Alignment is top (John Wiley & Sons, Inc.,
2012) It is standard to use bottom alignment for column
headings if there are multiple lines of text (John Wiley & Sons, Inc., 2012)
Orientation: refers to how is rotated (Text Direction)
Quick Styles
set of preset formatting that can be applied to a table (John Wiley & Sons, Inc., 2012)
Same as Table StylesColors will change depending on the theme
applied to the PowerPointTo remove formatting from a table, choose
the More button under the Table Styles (Quick Styles Gallery) and then choose Clear Table
Shading
A background color for table cells (John Wiley & Sons, Inc., 2012)
Located on the Table Tools Design RibbonColorPictureTextureGradientTable Background – background for the entire table
(not the cell)
Source
John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft PowerPoint 2010, Exam 77-883.
John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam 77-422.