TAC MPRWA Agenda Packet 06-02-14

7/27/2019 TAC MPRWA Agenda Packet 06-02-14

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AgendaMonterey Peninsula Regional Water Authority (MPRWA)

Technical Advisory Committee (TAC)Regular Meeting

10:30 AM, Monday, June 2, 2014Council Chamber580 Pacific Street

Monterey, California

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

REPORTS FROM TAC MEMBERS

PUBLIC COMMENTSPUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on anysubject which is within the jurisdiction of the MPRWA TAC and which is not on the agenda. Anyperson or group desiring to bring an item to the attention of the Committee may do so byaddressing the Committee during Public Comments or by addressing a letter of explanation to:MPRWA TAC, Attn: Monterey City Clerk, 580 Pacific St, Monterey, CA 93940. The appropriatestaff person will contact the sender concerning the details.

APPROVAL OF MINUTES

1. May 5, 2014 Regular Meeting

AGENDA ITEMS

2. Receive Report and Discuss Selection of the Consultant for the Value Engineering (VE)Study of the Monterey Peninsula Water Supply Project (MPWSP).- Cullem

3. Receive Report on the Status of the Environmental Impact Report and the Hydrogeological Report for the Monterey Peninsula Water Supply Project Slant Wells-Crooks

4. Receive Report on the Term Sheet for Use of the Monterey Regional Water Pollution

Control Agency Outfall and Receive and Discuss the Technical Study on Landfill Power -Crooks

5. Receive Report on the Negotiations for PWM Source Water and Ground WaterReplenishment Product Water-Israel

6. Discussion of Request to Cal Am for a Detailed Critical Path Method (CPM) Schedule for all Permits and Approvals for the Monterey Peninsula Water Supply Project (MPWSP) - Cullem

ADJOURNMENT
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Created date 05/30/2014 10:22 AM Monday, June 2, 2014

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The Monterey Peninsula Regional Water Authority is committed to include the disabled in all ofits services, programs and activities. For disabled access, dial 711 to use the California RelayService (CRS) to speak to staff at the Monterey City Clerks Office, the Principal Office of theAuthority. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services24 hours a day, 7 days a week. If you require a hearing amplification device to attend ameeting, dial 711 to use CRS to talk to staff at the Monterey City Clerks Office at

(831) 646-3935 to coordinate use of a device or for information on an agenda.

Agenda related writings or documents provided to the MPRWA are available for publicinspection during the meeting or may be requested from the Monterey City Clerks Office at 580Pacific St, Room 6, Monterey, CA 93940. This agenda is posted in compliance with CaliforniaGovernment Code Section 54954.2(a) or Section 54956.


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MINUTES

MONTEREY PENINSULA REGIONAL WATER AUTHORITYTECHNICAL ADVISORY COMMITTEE (TAC)

Regular Meeting10:30 AM, Monday, May 5, 2014

COUNCIL CHAMBER580 PACIFIC STREET

MONTEREY, CALIFORNIA

Members Present Israel, Narigi, Riedl, Riley, Stoldt, Burnett,

Members Absent: Huss

Staff Present: Executive Director, Legal Counsel, Authority Clerk

CALL TO ORDER

The meeting was called to order at 10:32 a.m. by Member Stoldt.

ROLL CALL

PLEDGE OF ALLEGIANCE

REPORTS FROM TAC MEMBERS

Member Stoldt invited reports from the TAC. Executive Director Cullem spoke to the City ofMarinas workshop indicating it was informative. He spoke to their understanding that this is aregional water supply problem through the county. He then spoke to the handout from theCPUC concerning the surcharge proposals made by Cal Am.

PUBLIC COMMENTS

Member Stoldt invited public comment for items not on the agenda and had no requests tospeak.

AGENDA ITEMS

1. Receive Report on RFP Process for the Value Engineering (VE) Study of the MontereyPeninsula Water Supply Project (MPWSP) and Approve Selection of Rick Riedl as TACRepresentative on the VE Review Committee - Cullem.

Executive Director Cullem introduced the item and spoke to the purpose of the request forproposals, the process, timeline and the benefits of the Value Engineering (VE) at the 30%design review point. He requested that the TAC approve appointment of Member Riedl to thereview and selection committee which would be made up of four public agency representativesas voting members, as well as a Cal Am representative participating as a non voting member.

Member Stoldt invited public comment on the item.

David Lifland questioned the purpose of the 30% designation for the VE evaluation.


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MPRWA Minutes Monday, May 5, 2014

MPRWA TAC Meeting Minutes

Regular Meeting Minutes - Monday, May 5, 20142

Mr. Crooks indicated that it is the most efficient and cost-effective point to be able toincorporate changes into the design process.

On motion by TAC Member Riley, seconded by Committee Member Israel, and carried by thefollowing vote, the MPRWA Technical Advisory Committee approved the selection of Rick Riedlas TAC Representative on the Value Engineering Review Committee:

AYES: 6 MEMBERS:Israel, Narigi, Riedl, Riley, Stoldt, Burnett,

NOES: 0 MEMBERS: NoneABSENT: 1 MEMBERS: HussABSTAIN: 0 MEMBERS: NoneRECUSED: 0 MEMBERS: None

2. Receive Report on the Test Slant Well Permits and Construction - Cal Am

Ian Crooks from Cal Am indicated that he is expecting the City of Marina permits for the slant

wells to be issued by the end of this week. The project is still on track to begin construction onthe test slant wells in November 2014 after receiving Coastal Commission approval in October.He also indicated that the preliminary results from the bore holes were favorable.

Member Stoldt invited public comment.

David Lifland questioned why construction would not start in October immediately afterCC approval.

This item was an update for information only.

Chair Burnett arrived.

3. Receive Report on Negotiations for GWR Source and Product Water - Isreal

Member Israel presented regarding the status of the Pure Water Monterey project. He spoke tothe purpose and make up of the Independent Advisory Panel which provided comments, madesuggestions and recommendations including both technical and mechanical changes. He spoketo ongoing activities for the project including continuing Salinas produce wash water tests,reviewing and editing sections of the administrative draft EIR, coordination of meetings with theCPUC EIR team and meetings with parties to solidify source water agreement negotiations andconcessions. Mr. Isreal then spoke to the updated project phasing chart provided noting thelargest change was regarding the source water agreements. He indicated the key for resolving

the current disconnect is mitigating the growers concerns and is hopeful that the source wateragreements could be completed by the next meeting. He closed by saying they are trying to geteveryone all the water they need, and it will work, if everyone wants to work together.

The Members questioned some of the details of the current source water agreements. Mr.Israel spoke to the timeframe of the agreements and the aspects being negotiated.


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MPRWA Minutes Monday, May 5, 2014

MPRWA TAC Meeting Minutes

Regular Meeting Minutes - Monday, May 5, 20143

Chair Burnett invited public comment on the item.

David Lifland questioned the required processing time for the product water producedby GWR and added to ASR expressing concerns regarding water quality issues.

Member Stoldt clarified that travel time is built into the process and the regulation is a 6 monthprocessing storage requirement.

This item was for information only.

4. Receive Report on Cost Comparison Study of GWR vs DESAL - Stoldt

Member Stoldt reported that the cost comparison study hinges on the water negotiations anduntil there is a clear runway with the MRWPCA, the cost comparison cannot be completed.

Executive Director Cullem indicated that the TAC has been tasked to track the costs, and theproblem is that between the two projects, there is an unequal comparison, since they are so

different. Mr. Stoldt indicated that until the feasibility work for plant, injection wells, and sourcewater conveyances are solidified, this cannot be completed. Member Israel agreed. MemberStoldt reported that the MPWMD has received three proposals regarding the solicitation for theexternality study. All of the fee quotes were two to three times higher than the amount budgetedand don't all include expert testimony.

Chair Burnett invited public comment and had no requests to speak.

ADJOURNMENT

Member Riley requested a future agenda item to discuss the future longevity expectation for

existence of the Water Authority. Chair Burnett indicated that there is no official statement atthis time but the general understanding is that the Authority will be phased out after water isflowing.

Chair Burnett invited comments from the public.

David Lifland expressed concern with accounting from all the water that is projected to beinserted into the Seaside basin, if the quantity is accurate for the needs for peninsula and ifthere is adequate storage available.

ATTEST:

Lesley Milton, Authority Clerk Jason Burnett, TAC Chair


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Monterey Peninsula Regional Water AuthorityAgenda Report

Date: June 02, 2014

Item No: 2.

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FROM: Executive Director Cullem

SUBJECT: Receive Report and Discuss Selection of the Consultant for the ValueEngineering (VE) Study of the Monterey Peninsula Water Supply Project(MPWSP).

RECOMMENDATION:

It is recommended that the TAC discuss the tentative contract for the VE Consultantrecommended by the selection committee and approved by the Governance (GC) Committeeon May 23.

DISCUSSION:

Section V., Category A.2 of the Governance Committee Agreement specifies that the

Governance Committee shall make a recommendation to California American Water (Cal-Am)

on selection of professional engineer to perform a value engineering (VE) study for the

Desalination Project at the 30% design level.

Since the GC had no way to award contracts, the Water Authority advertised the RFP. The TAC

reviewed the draft RFP and scope of work for the VE and its comments were incorporated into

the final versions. The RFP was advertised on April 17 and two (2) proposals were received on

May 8.

A selection committee reviewed the proposals and recommended a preferred firm to the GC.

Rick Riedl was approved by the TAC to serve as its representative on the selection committee.

On May 23 the GC approved the selection of Value Management Strategies (VMS) for a fee

not-to-exceed $124,000. At its meeting of June 12, the Water Authority will award the contract,

which will be administered by the Executive Director.

During the week of June 2, the Executive Director and the representative from Cal Am will meet

with VMS to negotiate some changes in the scope of work in an effort to reduce the costs. TAC

input on where and how to reduce costs (Exhibit A)will be solicited at the TAC meeting.

BUDGET CONSIDERATIONS:

The Water Authority FY 2013-2014 budget has been increased by not-to-exceed $200,000to

pay for the VE study, with the actual final cost to be reimbursed by Cal-Am per the Governance

Agreement.


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EXHIBITS:

VE Consultant Cost Proposal


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COST PROPOSALMonterey Peninsula Desalination Plant - 5 Day VE StudyMonterev. CA.lmm lW Ul Hmlra Rim .cutPREWORKSHOP - Preparation and CoordinationProgram Manager Stewart , Robert 4 290.22 1,160.88VE Team Leader Watson, Mark 24 220.32 5,287.68Assistant Team Leader/Technical Writer Brink, Mariah 2 92.53 185.06Project Coordinator Kramer, Cheryl 8 158.61 1,268.88Civil/Structural Engineer Tavangar, Omld 8 238.00 1,904.00Architect & LEED Evaluator Lambert, Michael 8 169.00 1,352.00Electrical, Instrumentation , and Controls Engineer Ettllch, Bill 8 258.00 2,064.00Operations and Maintenance Close, Craig 8 354.00 2,832.00Envision Evaluator Reardon, Dave 8 358.00 2,864.00

WORKSHOP - VE StudyVE Team LeaderAssistant Team Leader/Technical WriterCivil/Structural EngineerArchitect & LEED EvaluatorElectrical, Inst rumentat ion, and Controls EngineerOperations and MaintenanceEnvision Evaluator

POSTWORKSHOP - VE Preliminary ReportVE Team LeaderProject CoordinatorAssistant Team Leader/Technical WriterQA/QC

Total PREWORKSHOP - Preparation and Coordination:Watson, MarkBrink, MariahTavangar, OmldLambert, MichaelEttlich, BillClose, CraigReardon, DaveWatson, MarkKramer, CherylBrink, MariahStewart, Robert

50 220.32 11,016.005 92.53 4,626.5040 238.00 9,520.0040 169.00 6,760.0040 258.00 10,320.0040 354.00 14,160.0040 358.00 14,320.00Total WORKSHOP VE study:24 220.32 5,287.682 158.61 317.22

24 92.53 2,220.724 290.22 1,160.88

Total POSTWORKSHOP VE Preliminary Report:POSTWORKSHOP - Implementation Meeting and Final VE Report

VE Team Leader Watson, Mark 28 220.32 6,168.96Project Coordinator Kramer, Cheryl 2 158.61 317.22Assistant Team Leader/Technical Writer Brink, Mariah 22 92.53 2,035.66QA/QC Stewart, Robert 4 290.22 1,160.88

Total POSTWORKSHOP - Implementation Meeting and Final VE Report:LllborSubTotal:Other Direct CostsCategorv 11M r ~ h l m l r RimWatson MarkAirfare Study and Implementation each 2 800.00 1,600.00Round trip transportation each 2 100.00 200.00

Rental Car - 1 ca r Day 8 75.00 600.00Meals and Incidentals Day 7 71.00 497.00Lodging/Hotel Day 8 145.00 1,160.00Parking-hotel Day 7 15.00 105.00Baggage Fees each 4 30.00 120.00

Total:Brink Mar.lahAirfare each 1 700.00 700.00Round tri p transportation each 1 100.00 100.00

Meals and Incidentals Day 6 71.00 426.00Lodging/Hotel Day 5 145.00 725.00Baggage Fees each 2 30.00 60.00Total:

Tavangar OmidRental Car - 1 car Day 6 75.00 450.00Meals and Incidentals Day 6 71.00 426.00Lodging/Hotel Day 5 145.00 725.00Parking-hotel Day 6 15.00 90.00

Totlll:

18,918.50

70,722.50

8,986.50

9,682.72~ n a ~ ~ n 2 2

4,282.00

2,011.00

1,691.00


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Lambert MichaelMeals and Incidentals Day 6 71.00 426.00Lodging/Hotel Day 5 145.00 725.00

Total: l ,l5l.OOEttlich BillMeals and Incidentals Day 6 71.00 426.00

Lodging/Hotel Day 5 145.00 725.00Total: l ,l5l.OO

Close CraigAirfare each 1 700.00 700.00Round trip transportat ion each 1 100.00 100.00Rental Car 1 car Day 6 75.00 450.00Meals and Incidentals Day 6 71.00 426.00Lodging/Hotel Day 5 145.00 725.00Parking-hotel Day 6 15.00 90.00Baggage ees each 2 30.00 60.00

Total: 2.551.00Miscellaneous Direct CostsShipping - Preliminary, Draft Final, Final Reports S 3 300.00 900.00

Reproduction- Preliminary, Draft Final, Final Reports E 18 100.00 1,800.00Miscellaneous Supplies - cos Labels, Paper S 1 150.00 150.00

Totslllflsc: ODC: 2.850.00

Other irect Cost SubTotal:

TOT L COST PROPOS L


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Date: June 02, 2014

Item No: 3.

06/12


SUBJECT: Receive Report on the Status of the Environmental Impact Report and theHydrogeological Report for the Monterey Peninsula Water Supply Project SlantWells-Crooks

DISCUSSION:

There is no written report for this Item. A verbal report will be provided at the meeting.


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Date: June 02, 2014

Item No: 4.

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SUBJECT: Receive Report on the Term Sheet for Use of the Monterey Regional WaterPollution Control Agency Outfall and Receive and Discuss the Technical Studyon Landfill Power -Crooks

DISCUSSION:



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Date: June 02, 2014

Item No: 5.

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SUBJECT: Receive Report on the Negotiations for PWM Source Water and Ground WaterReplenishment Product Water-Israel

DISCUSSION:



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Date: June 02, 2014

Item No: 6.

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SUBJECT: Discussion of Request to Cal Am for a Detailed Critical Path Method (CPM)Schedule for all Permits and Approvals for the Monterey Peninsula Water SupplyProject (MPWSP)

RECOMMENDATION:

It is recommended that the TAC discuss a request to Cal Am to provide a detailed CPM for allpermits and approvals required to complete the MPWSP.

DISCUSSION:

At the Governance Committee (GC) meeting of May23, the Executive Director requested that

the GC and the Water Authority request Cal Am provide a detailed CPM per the above

recommendation. Requirements to provide a detailed CPM, if requested, are included in the

approved Governance Agreement.

A TAC discussion of what should be included in the CPM, both in terms of content and detail,

would be helpful in formulating a request letter to Cal Am.

Reviewing and tracking the CPM could become a work element for the TAC.

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TAC MPRWA Agenda Packet 06-02-14

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