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Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 1 2011
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Page 1: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Campus Test Coordinator Training

TAKS, TAKS-Acc, TAKS-M

University of TexasUniversity Charter School

12011

Page 2: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

2

This PowerPoint does not eliminate your requirement to read the District

and Campus Test Coordinator Manual and the appropriate Test

Administrator Manuals.

READ THE MANUALS!!

2011

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3

Key Changes

Texas Assessment Management SystemConsolidates services previously provided by the

eMeasurement (online testing), SchoolHouse (online data management), and SchoolSuccess (TAKS–Alt) websites.

TAKS Grade 5 Spanish Test BookletsThe April grade 5 mathematics and reading

assessments will be administered from separate test booklets, not a combined booklet. Students will continue to use a combined answer document.

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4

Key Changes Data Collection

Race/Ethnicity FieldTEA will no longer collect ethnicity and race informationusing both the “old” and “new” federal standards,beginning with PEIMS data collection in 2010–2011.Answer documents will contain only the fields needed to meet the latest federal standards. Substitute Assessment

An “ALT” bubble has been added to the June TAKS grade 5 and 8 mathematics and reading answer documents to Indicate if a district provided an alternate way to meet theSSI requirements for a third testing opportunity. Years in U.S. Schools

This TELPAS data collection has changed slightly. The previous “5 or more school years” category has been divided into “5 school years” and “6 or more school years.”

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5

Key Changes

Policy Regarding Composition Retention and DuplicationDistrict personnel may retain a copy of each student’s

composition and/or open-ended responses for the following TAKS administrations in March only:

grade 4 writing (English and Spanish) grade 7 writing grade 9 reading the primary form of grade 10 ELA (NOT the make-up

form) exit level ELA (primary and retest)

Districts may NOT make copies of the TAKS–M tests or any other writing, reading, or ELA tests or field tests.

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6

2011 District and Campus Coordinator Manual

2011 District and Campus Coordinator Supplement

General Test Administrator Manual and Test Administration Directions

2010-2011 Test Security Supplement

2010-2011 Accommodations Manual

2010-2011 ARD Manual

LPAC Manual

LAT and TELPAS test administrator manuals

Accommodation Request Form

Incident Report Form

Corrective Action Plan template

Locally Determined Disciplinary Actions Form

FAQs

Technical Digest

GPC Manual

Pearson User Guide

62011

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Responsibilities

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Campus Coordinator Responsibilities• Read the coordinator’s

manual, the coordinator supplement, the accommodations manual, and the test security supplement.

• Read the test specific administrator manuals.

• Attend test coordinator training.

• Receive and manage testing materials.

• Be responsible for all secure testing materials on your campus.

• Prepare answer documents for testing.

• Coordinate all campus testing logistics.

• Train test administrators.• Establish and monitor

testing procedures to insure test security.

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Page 9: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Campus Coordinator Responsibilities• You and your principal

are responsible for test security on your campus.

• Supervise and actively monitor testing.

• Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents.

• Prepare and return all testing materials to the district test coordinator.

• Be the campus contact for all questions about testing.

• Report testing irregularities and security violations immediately to the district test coordinator.

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Preparing for Test Administration

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Test Schedule and Directions

• All tests must be administered on the scheduled day.

• Students must be allowed to make-up a test if make-ups are offered

• All tests must be administered in strict accordance with the instructions contained in the test administration manuals.

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Testing Calendarfor TAKS / TAKS-Acc / TAKS-M/LAT

122011

TAKS / TAKS-A / TAKS-M Grades DatesWriting, Reading, ELA Grades 4, 7, 9, 10, 11 March 1, 2011SSI Math & Reading Grades 5, 8 April 4-5, 2011Math, Reading, Science, Social Studies (Except SSI grades and subjects) Grades 3-11 April 26-29, 2011SSI Math & Reading Retest Grades 5, 8 May 17-18, 2011

LAT TestingLAT Math Grades 3,4,6,7,10 April 25, 2011LAT Reading/ELA (2 Days) Grades 3,4,6,7,10 April 26-27, 2011LAT Science Grades 5, 8, 10 April 29, 2011LAT Math Grades 5, 8 May 16, 2011LAT Reading (2 Days) Grade 5, 8 May 17-18, 2011

TELPAS (Mar 8 – Apr 9, 2010)

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Receiving Materials• About four weeks before testing an advanced materials

inventory list will be available on the Texas Assessment Management System. Check it to make sure that you will have enough materials for testing. If you are short then place your supplemental materials order via email.

• When materials arrive on your campus, open the boxes immediately and do an inventory check to make sure that you have everything on your packing list. If anything is missing then immediately notify the district testing coordinator. – Shipping errors can be cleared up if addressed right after

we receive the materials but after testing is complete you cannot claim that any shortage of secure testing materials is the result of a shipping error.

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Secure Storage of Testing Materials• Secure testing materials must be kept under lock and key in a

secure location.• A storage location is not secure if individuals who are not

authorized to have access to the materials have a key to the storage location. (For example, custodians, administrators or others who may have a master key.)– You do not have to be concerned about personnel not assigned

to your campus that may have a key such as the district maintenance staff or a central office administrator with a grand master key. That situation will fall under the responsibility of the district testing coordinator and the superintendent.

• Campus principals will be required to sign off on the campus secure materials storage form and it will be retained as part of the test security documentation for five years at central office.

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Two Answer Documents• There are two answer documents that are used for all

TAKS, TAKS (Accommodated), TAKS-M, and LAT testing.1) TAKS, TAKS (Accommodated), and TAKS LAT

including both English and Spanish are on one combined answer document (per grade)

2) TAKS–M and TAKS-M LAT – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS-M answer document (grades 4–11) or scorable test booklet (grade 3)

• TAKS–Alt – no answer documents should be submitted for students assessed with TAKS (Alt), it is an online only system.

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Coding the Answer Documents• Mark ONE score code for each test that is included on the

answer document. (Note the “*” score code means “did not test on this answer document” for the subject indicated. For example the student split testing between TAKS and TAKS-M. Remember slipping test languages or versions eliminates TPM.)

• Mark the test taken on answer documents (and the testing language for grades 3-5).

• If accommodations are needed, mark one or more accommodation codes depending upon what the student receives. Use the campus special education accommodations tracking list. Leave blank if there are no accommodations.

• OA, LP, and BR testing accommodations-– Do not bubble both OA and P for an oral administration.

Use only the OA bubble.– Do not bubble both LP or BR and P for a large print or

Braille test administration. Use only the LP or BR bubble.192011

Page 20: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Verifying Coding on Answer Document

• It is your responsibility as a campus testing coordinator to verify all coding on the answer document.

• Test Taken Information determines which answer key is used to score the test.

• Demographic coding affects accountability.

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What Coding Affects Accountability?For State Accountability Ratings• Ethnicity, Race• Economic Disadvantaged Status• Score Code & Test Taken InformationFor AYP Accountability Ratings• Ethnicity, Race• Economic Disadvantaged Status• LEP Status• Special Education Status• Score Code

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What Coding Affects Accountability?For PBMS Accountability / Federal Programs

Compliance• Ethnicity, Race• Economic Disadvantaged Status• LEP Status• Migrant Status• Special Education Status• Bilingual Status• ESL Status• At Risk Status• CTE Status• Score Code

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How to Verifying Coding• Everything is important since it affects something in

one of the three accountability systems.• Review each precoded label and answer document to

verify coding is correct. • Work from the precoding rosters and then find

individual answer documents that need corrections to make the corrections.

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Precode Answer Documents & LabelsPrecoded Answer Documents• Grade 4• Grade 5 Reading• Grade 5 Math• Grade 5 Science• Grade 6• Grade 7• Grade 8 Reading• Grade 8 Math• Grade 8 Science & SS• Grade 9• Grade 10 Math, Sci, & SS• Grade 11 Math, Sci, & SS

Precoded Labels• Grade 3 Reading*• Grade 3 Mathematics*• Grade 10 ELA• Grade 11 ELA• Exit Level Retests• TAKS-M All grades &

subjects

* Precoded labels can be used on either English or Spanish scorable documents. Also labels for TAKS and TAKS-M can be interchanged.

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Page 25: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Corrections to Precoded Answer Documents/Labels

• If the name or PEIMS ID number is incorrect then– VOID the document.– Hand grid a new answer

document with all the correct information.

– Save the voided answer document for return with the scorable materials.

• If anything other than the name or PEIMS ID number is incorrect then– Retain the answer

document– Hand grid the correct

information in the appropriate field.

– Do not hand grid any field other than the one(s) being corrected.

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General Rule for Submitting Appropriate Answer Documents

• Every student gets a TAKS or TAKS-M answer document for the primary administration of all tests, even if they do not take a test, including LAT testers. (For example, SSI reading & math for grades 5, & 8 will receive an answer document coded “L” in April even though they will not take their LAT reading and math tests until May.)

• For SSI and Exit retests, only students that have not previously met the standard will receive an answer document, even if they do not take a test.

• The exceptions are;1) Student participating in the TAKS-Alt assessment.2) Exit level retesting that is done online.3) Registered out-of-school Exit re-testers.

• Be sure to check the guidelines for each particular test administration in the coordinator's manual, pages 106-109.

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Agency Use

• This area of the answer document is used to code exit level retest students taking TAAS (99999) or TEAMS (88888).

• Since TEAMS and TAAS are not longer offered, these students take the appropriate section of TAKS. The Agency Use coding identifies a different passing standard.

• TEA is no longer collecting information about make-up administrations or DAEP administrations in the Agency Use area of the answer document.

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Test Administration Procedures

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Before Test Planning• Tests must be administered on the dates

specified in the State Testing Calendar of Events.

• At least one test administrator for every 30 students.

• “Testing – Do Not Disturb” signs posted on testing rooms.

• Computers should be shut down.• Cell phones turned off.• Testing rooms should be quiet, well lighted,

well ventilated, and comfortable.• Bulletin Boards and instructional displays

covered or removed if it contains anything that might aid students during testing.

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Identifying Eligible Students• It is important to recognize that there are

specific eligibility requirements for the following assessments and/or accommodations. In your planning, you should make sure the student is eligible to take the assessment or receive the accommodation.– TAKS-M or TAKS-Alt– LAT testing– Dyslexia Bundled Accommodations– Oral Administrations– Use of Braille or Large print versions of the test.

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Page 31: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

TAKS-M Retest Opportunities

• Retest opportunities are available for TAKS-M reading and math at grades 5 & 8. (SSI grades and subjects)

• There are NO retest opportunities for any Exit level TAKS-M subject.

• The exit level TAKS-M is only a grade level test and not a graduation requirement like TAKS.

• The only way a student at grade 11 would retake TAKS-M subject tests is if the student is still classified as grade 11 the following year.

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Make Up Testing

• Make-up testing sessions are permitted only for the tests in grades and subjects that are used by NCLB to determine AYP ratings.

• Reading & Math grades 3-8 & 10.• The student must be absent on the

scheduled testing day in order to be eligible for make up testing.

• Only the Grade 10 ELA answer document requires additional bubbling. For the grade 10 ELA Make-Up it determines the answer key used to score the test.

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Make-up Testing

• Make-up Testing must be completed by– Grade 10 ELA –Mar. 3, 2011– SSI Reading & Math –Apr. 7, 2011– TAKS/LAT for late April Dates: April 30, 2011– SSI retest/LAT – May 20, 2011

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Planning for Individual or Small Group Administrations

• LAT testing must be separated from regular TAKS testing.

• Dyslexia Bundled Accommodations testing must be separated from regular TAKS.

• Oral Administrations must be separated from regular TAKS testing.

• TAKS-M testing must be separated from regular TAKS testing.

• Small group is defined as smaller than a normal administration. However, the real issue is meeting the needs of the individual students involved.

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During Testing Procedures

• Do not allow students to bubble in the demographic fields on the front of the answer document.

• No cell phones or other two-way telecommunication devices (students or teachers).

• Must give grade 5 students state-supplied rulers. CANNOT use other rulers.

• Must give students state-supplied math chart and science chart.

• Students may use highlighters in non-scorable test booklets.

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During Testing Procedures

• No scratch paper for any TAKS testing (except as an accommodation or for an online test).

• Test administrators are not allowed to answer any question relating to the content of the test itself.

• Test administrators must actively monitor students during testing.

• Test administrators cannot leave the room unless a trained substitute test administrator is present.

• May change testing rooms as long as test security is not breached.

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During Testing Procedures• Reinforcing, reviewing, and/or distributing

testing strategies during an assessment is strictly prohibited.

• You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document.

• Students must be allowed to work (not sleep) at their own pace. Students may not be directed to speed up or slow down.

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Page 38: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

During Testing Procedures• Students must remain seated during testing

and are not allowed to talk while test booklets are open.

• Students are not allowed to work on a previous section of the test or a section that has not yet been administered.

• Brief breaks in the testing room are allowed at the discretion of the test administrator.

• Lunch breaks are permitted, however students must remain as a group and be monitored by a trained test administrator so they do not discuss the test.

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Page 39: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Time Requirements for Testing

• All TAKS tests are untimed. Each student must be allowed to have as much time as necessary to respond to every test item.

• Districts are not required to test beyond the regular school hours, but they are free to do so if they so choose.– UT-UCS guidelines for state testing – All campuses will allow at

least one additional hour beyond the normal school ending time for students to complete their TAKS tests.

– It is important for all campuses to begin testing within the first hour of the school day to allow students adequate time to complete their TAKS tests.

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Dictionaries and Thesauruses• It is required to provide English-language

dictionaries and thesauruses to students for the following TAKS, TAKS Acc., and TAKS-M tests.– grade 7 writing – composition only, not revising and

editing.– 9th grade reading – entire test.– grades 10-11 ELA – reading and composition

portions of test, not revising and editing.• Foreign language dictionaries not permitted.• At least 1 dictionary for every 5 students.• May provide ESL dictionaries for LEP students.

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Page 41: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Calculator Use• Must provide each student a graphing

calculator for their entire grade 9-11 math test. (TAKS, TAKS Acc., TAKS-M)

• Must provide a four-function, scientific, or graphing calculator for science tests in grades 10-11. At least 1 calculator for every 5 students.

• It is allowable for students to use their own calculators.

• Districts are required to ensure that all calculator memory is cleared and all additional applications are disabled for testing.

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Grade 3 Mathematics Reading Assistance• Grade 3 math reading assistance is part of the

standard administration for all students taking TAKS, TAKS Accommodated, or TAKS-M.

• Upon the request of the student, the test administrator may provide assistance by reading any word, phrase, or sentence of a test question or answer choice that the student is experiencing difficulty reading.

• Permitted on an individual basis only for any grade 3 student who requests it.

• Test administrators do not receive an additional copy of the test to provide mathematics reading assistance.

• Reading assistance is not an oral administration. Reading the entire grade 3 math test is an oral administration.

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After Testing Procedures• The test administrator must inspect the

answer document to be sure the student bubbled in answers as instructed. This is also the last time to have students erase stray marks and darken answer choices if needed.

• After student testing materials are collected, students may be allowed to quietly read books or leave the testing room. (Must not disturb others still testing.)

• Immediately after each test session, the test administrator must return all test materials to the campus coordinator.

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Test Accommodations

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Testing Accommodations• Accommodations are practices and procedures that

provide equitable access during instruction and assessments for students with special needs.

• Accommodations are intended to reduce or even eliminate the effects of a student’s disability or limitation; however, they do not reduce learning expectations.

• The accommodation must be documented in the IEP or IAP for the student and must be used in regular instruction and assessment for the student.

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Page 46: TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011.

Accommodations Manual• Contains information about accommodations

for TAKS, TAKS (Accommodated), TAKS-M, LAT, and TELPAS Reading tests.

• Accommodations provided are documented on the answer documents.

• Accommodations are organized into four categories: Presentation (P), Response (R), Setting (S), Timing and Scheduling (T).

• An Accommodations Request Form (ARF) should be used to request specific accommodations that are not listed in this manual or for those that require submission and approval of a request.

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Accommodations Manual• TEA has revised the 2011 Accommodations Manual

so be sure to read it. Do not assume based upon last year.

• The Accommodations Manual contains information about..– How to select accommodations– Accommodations for TAKS Accommodated– Linguistic Accommodations for English Language Learners.– Dyslexia Bundled Accommodations.– Oral Administrations.– Braille and Large Print instructions.– Instructions for administering tests to students who are

deaf or hard of hearing.– Accommodations for TELPAS.

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TAKS Acc. Accommodations

• Supplemental aids on TAKS Acc. do not require an ARF if they are listed in appendix D. However they do require DTC approval.

• Calculation devices for grades 3-6 math and grade 5 science require an ARF. Grades 7-8 do not require an ARF for TAKS Acc.

• Any manipulative requires an ARF if not listed in the Accommodations Manual.

• Spelling assistance (word list only) for written compositions.

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TAKS-M Accommodations• Any supplemental aide that meets the

requirements in the Accommodations Manual are allowed on TAKS-M.

• Calculation devices are permitted on all TAKS-M math and science tests without an ARF.

• Any manipulative that serves as a tool can be used on TAKS-M tests without an ARF.

• Spelling assistance allowed for written compositions at grades 7, 10, & 11. Grade 4 writing is allowed only a word list.

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Accommodation/Supplemental Aid Request Forms

• In UT-UCS the process for submitting an ARF is;1) Campus Coordinator, SPED Coordinator or

Teacher writes the initial Accommodation /Supplemental Aid Request

2) The DTC reviews the request and approves/disapproves it.

3) The DTC will use the online process for submitting ARFs to TEA.

4) Responses from TEA will be forwarded to the Campus Testing Coordinator immediately upon receiving them from TEA.

• All ARFs submitted directly online by teachers or other campus staff will be rejected by the district testing coordinator.

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UT-UCS Accommodation/Supplemental Aid Request Form ACCOMMODATIONS TASK FORCE ACTION (for TEA use only) Campus Name: ___________________________ Name/Title of Person Making Request: _________________________________________________ Signature of Person Making Request: ___________________________________________________ Assessment(s) (check): TAKS* ❒ TAKS (Accommodated)* ❒ TAKS–M* ❒ TELPAS ❒ Student’s Grade: ________ Administration Date(s): _____________________________________ Subject(s): __________________________________________________________________________ Description of accommodation/supplemental aid (attach copy of supplemental aid): Why does this student need this accommodation? Does this student routinely receive this accommodation in classroom instruction? Yes __________ No __________ Is this student receiving support/services through special education or Section 504 of the Rehabilitation Act of 1973? Yes, Special Education _______ Yes, 504 _______ No _______ Is this accommodation documented in the student’s paperwork? Yes ________ IEP (Special Ed.) ❒ IAP (504) ❒ LPAC ❒ Other ❒ No ________ Approved: ______________ Denied: ______________ Sent to TEA for approval: _________ If approved: Indicate the accommodation category _________________________ on the scorable document. Comments:

Request MUST be received by TEA at least one week prior to testing. For TELPAS reading tests, requests for a paper test booklet must be received by TEA at least two weeks prior to testing.

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Accommodation Request Forms• Must submit requests per student but it may include

multiple accommodations for multiple tests.• Approved ARFs are valid for all retests.• Do not send in ARFs for things that are listed as

allowable in the Accommodations Manual.• Do not include confidential student information on the

ARF. Write Skyward ID number in upper left hand corner of the form.

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Accommodation Request Forms• Provide objective evidence the proves the

student requires the accommodation to access the grade-level curriculum. (See Accommodations Manual for examples of effective and ineffective evidence for an ARF.)

• ARFs cannot be submitted at the last minute. TEA will not accept ARFs within one week of the testing date. There is also internal district processing time. Plan ahead!

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Special Ed & 504 Testing• There is a moratorium on ARD meetings that affect testing

decisions. • Moratorium dates for 2010 are:– Feb 24 – Mar 3 ( 1 week – grades 4,7,9,10,11)– Mar 30 – Apr 7 (1 week – grades 5 & 8)– Apr 20 – 30 (2 weeks – grades 3-11)– May 17 – 19 (3 days – only retest students in grades 5 & 8)

• The current accommodations tracking tool will be completed by the campus ARD facilitator and emailed to the campus testing coordinator and copied to the district testing coordinator by the end of the last school day before a moratorium begins.

• Testing plans will be based upon the accommodations specified in the tracking tool, including Impact.

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Dyslexia Bundled Accommodations• Available for eligible students in grades 3-8 on TAKS and TAK-A,

but not TAKS-M.• Requires Form 1 for primary administrations. (There is only

one form of each test for SSI retest administrations.) Plan ahead! Math is given first. Use form 1 for math.

• Requires individual or group administration. (Not with students taking a regular administration.)

• Test administrator needs a copy of the test booklet.• Note testing calendar in coordinator manual.• Same procedures as last year.

– Orally reading proper nouns list before each passage.– Testing over two days. (prescribed break point)– Orally reading all questions and answer choices to

students.• See coordinator manual for test administration guidelines.

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Form 1 • Multiple forms of TAKS tests are a result of

imbedded field test items in the operational tests.• The only difference between different forms is the

field test items.• The following tests only have a single form and do

not have form numbers;– TAKS Writing – grades 4 & 7– TAKS Reading & Math – grade 9– TAKS ELA – grade 10 & exit– All LAT tests– ALL TAKS Accommodated tests– All TAKS-M tests– All SSI retest and Exit retest administrations.– Paper based TELPAS reading

• All other primary administration TAKS tests have multiple forms.

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Oral Administration• Available for eligible special education students on

TAKS, TAKS Accommodated, and TAKS-M.• Available for only Math, Science, and Social Studies.

Not reading, writing or ELA tests.• Encompasses different levels of reading support. Must

be documented in IEP. Students may change level of support during testing only if this option is documented for that student.

• Form 1 must be used for primary test administrations.• The Test Administrator needs a copy of the test booklet.• Must maintain test security and confidential integrity.

(Needs additional training and additional signature on security oath when the teacher is reading the test as part of the test administration.)

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Linguistically Accommodated Testing (LAT)• Available for students who have a state recent

immigrant LEP exemption from taking TAKS or TAKS-M.

• Used for NCLB and includes; math and reading in grades 3-8 & 10 plus science in grades 5, 8, & 10.

• LAT separate test booklet for TAKS but uses the same TAKS-M test booklet (except 10 ELA) and the same TAKS or TAKS-M answer document. TAK Accommodated students use the regular TAKS LAT test booklet.

• LSGs for math and science TAKS but not for TAKS-M.

• Must be tested separately from any other student testing programs.

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Linguistically Accommodated Testing (LAT)

• Linguistic accommodations available on LAT test administrations are listed in the Accommodations Manual.

• The testing schedule for LAT test administrations is listed in the Coordinators Manual.

• There will be a separate training TBA to cover all things LAT for campus test coordinators and test administrators who will be giving LAT administrations of TAKS or TAKS-M. (see district training calendar)

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Returning Materials

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Preparing Materials for Return• Verify that no answer documents have

inadvertently been left in test booklets.• Prepare the Grade 3 scorable test booklets that

are to be scanned (used and voided) by removing the Pull tab from the vinyl seal if it has not already been removed.

• Verify that student information, test taken information, and accommodations coding on answer documents or scorable test booklets is accurate.

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Preparing Materials for Return• Verify that all test booklets and answer

documents are accounted for.• If you are NOT using a bar code scanner then all

secure test booklets must be put in serial number order for return to the district coordinator.

• Make sure that any transcribing that is required for special testing situations has been completed.

• Make sure the correct score code is marked on each answer document.

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Returning Unused Precoded Labels and Answer Documents

• All precoded answer documents if not used must be returned under a VOID header with scorable materials.

• If a precoded label is attached to an answer document and not used then it must be returned under a VOID header with scorable materials.

• If a precoded label is not attached to an answer document then it is returned with the non-scorable materials.

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Campus, Group, and Class Identification Sheets

• There is only one campus & group ID sheet and only one Class ID sheet form for all TAKS versions

• There must be at least one class identification sheet for each test group.

• A separate campus and group identification sheet must be completed for each group and testing program tested.

• Incorrect counts on the identification sheets will delay the processing of our results and score reports.

• Check that the number of answer documents match the number indicated on the identification sheets.

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Packaging Materials• Separate scorable from nonscorable

materials.• Separate voided answer documents from

voided scorable test booklets.• Use a paper band to band each group of

scorable materials.– If you have all of a group in one band

then you may leave the band blank.– If you have more than one banded set

for a single group then write the campus, grade/test/form information on the band and number 1 of #, 2 of #, etc.

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Returning Materials to DTC

• Follow the packing charts in the coordinator’s manual to pack materials for return.

• Do not seal boxes so that materials can be checked and verified by the district test coordinator.

• Scorable and non-scorable materials should be returned to the district testing office the next school day after testing is complete.

• Complete the State Testing Campus Check-In Form and bring it with your materials for check-in to the district testing office.

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Contact Information

District Testing Coordinator

Holly EnglemanCell: 512-471-4534Email: [email protected]

Assistant District Testing Coordinator/ESL Coordinator

Kathleen GarzaOffice: 512-471-8264Cell: 361-212-2271Email: [email protected]

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