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© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9 for APMC Agents
Sale and Post-Sale Module
© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2
Agenda
• Overview of APMC
• Operations by an APMC Agent
• Business Process Flow
• Tally.ERP 9 for APMC Agents
• Primary Requirement
• Tally.ERP 9 – Fitment
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APMC Agent’s Business – An Overview
MODES OF OPERATION
AGRICULTURAL PRODUCE MARKET COMMITTEE (APMC) AGENT’S SOLUTION ON TALLY.ERP 9
SALES MANAGEMENT APMC YARD MIS REPORTSACCOUNTS MANAGEMENT
PURCHASE MANAGEMENT
GRADING & STORAGE MANAGEMENT
· TDS, Income tax
· VAT
· Labor cost tracking
· Credit management
· Daily, Weekly, Monthly purchase sales report for APMC Yard
· Product wise reports
· Farmer wise reports
· Period wise reports
· Accounts payable
· Accounts receivable
· Store management
· Advance payments to farmers
· Farmers interest calculation
· Project cost centers
· APMC Dash Board
· APMC Yard payable reports
- Association fund wise
- KATA wise
- Market fund wise
· APMC related MIS reports
- Period wise goods receipt
- Farmer wise goods receipt
- Product wise goods
- Period wise purchase
- Farmer wise purchase
- Product wise purchase
- Period wise sales
- Farmer wise sales
- Product wise sales
- APMC purchase sales
- APMC tender allotment
· APMC address books
- Farmers address book
- Customers address book
· Pure Commission Agent
· OWN Trading Agent
· Commission Trading Agent
· Goods Receipt Note generation capturing inventory details
· Tender allotment by APMC Yard
· Purchase against tender allotment
· Cost center management
· Automatic ledger creation
· Automatic purchase voucher with VAT
· God names in all reports
· Auto Consumption for excess / Account for shortage of bags in direct purchase from farmers
· Auto consumption voucher
· Adjust VAT rate as per operating module
· Auto calculation of various fees, charges associated with stock items in vouchers
· Manage grade/quality levels for produce
· Allot grade levels
· Set price of produce as per grade levels
· Auto transactions for inventory management
· Bag tracking of produce
· Storage management
· Automatic sales voucher creation with / without VAT
· Multi-purchase with single sales invoice
· Multi-purchase with agent sales
· Farmer reference list report
· Adjust VAT rate as per operating module
· Transaction wise labor charges / Hamali calculation
· Bags tracking in sales
· Auto creation of transactions capturing inventory effect
© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4
Structure of APMC Agents’ Operations
APMC Agents’Solution
Purchase & Tender
Management
MIS Reports
Grading & Storage
Management
AccountsManagement
Sales Management
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Business Process Flow – Pure Commission Agent (PCA)
Farmer goes to APMC Yard with produce
PCA sanctions GRN to farmer, collects produce & takes sample produce to APMC
authorities for grading
APMC grades the produce, allots tender to PCA via
bidding, fixes price of produce, and the buyer
PCA purchases the produce against the alotted tender
PCA sells the produce to buyer, either single purchase- single sale or multi-purchase-single sale, as per the tender
PCA makes the payment to farmers & receives payment from customer in stipulated
time
PCA submits mandatory reports to APMC, pays
mandatory fees
Farmer contacts PCA
PCA sells the produce to a licensed OTA / CTA
SALES PROCESS THROUGH PURE COMMISSION AGENT (PCA)
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Business Process Flow – OWN Trading Agent (OTA)
Farmer goes to APMC Yard with produce
OTA buys produce from farmer directly
Farmer contacts licensed OTA
OTA sells to the customers at a margin
PCA sells the produce to a licensed OTA
OTA stores the produce
SALES PROCESS THROUGH OWN TRADING AGENT (OTA)
© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7
Business Process Flow – Commission Trading Agent (CTA)
Farmer goes to APMC Yard with produce
CTA buys produce from farmer directly
Farmer contacts licensed CTA
CTA sells to the customers at a commission
PCA sells the produce to a licensed CTA
SALES PROCESS THROUGH COMMISSION TRADING AGENT (CTA)
© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8
APMC Agent’s Business – Purchase & Tender Management
Purchase & Tender
Management
MIS Reports
AccountsManagement
Grading & Storage
Management
Sales Management
APMC Agents’Solution
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Primary Requirement – Purchase & Tender Management
Category / Module Major Requirement Explanation
Purchase & Tender Management
Generating Goods Receipt Note
Date, Farmer’s name, contact details, produce being purchased, VAT applicable/not applicable, number of bags, e-sugam status
Tender allotment by APMC Date, Produce for which tender is allotted, Quality/grade of produce, Rate of purchase, Party to which tender is allotted, Tender number
Purchase against allotted tenders
Voucher number, Update the inventory, Multiple purchase against a tender, Cost center, Party name, Produce details, Price, Other charges involved, VAT
Purchase & tender reports Reports to be submitted to APMC yard on daily, weekly & monthly basis, Purchase reports – filtered by farmers/ product/ period wise, Tender reports – filtered by farmers/ product/ period wise
© Tally Solutions Pvt. Ltd. All Rights Reserved 10 10
Tally.ERP 9 Fitment – Purchase & Tender Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Goods Receipt Note Yes
2 Cost center class Yes
3 Capture quality of produce Yes
4 Voucher class Yes
5 Details of seller Yes
6 Details of the bill Yes
7 Commission Yes
8 Hamali & other charges Yes
9 Variable input VAT Yes
10 GRN report – farmer / product / period wise Yes
11 Tender allotment Yes
12 Mandatory reports to APMC Yard Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 11 11
APMC Agent’s Business – Grading & Storage Management
MIS Reports
AccountsManagement
Purchase & Tender
Management
Grading & Storage
Management
Sales Management
APMC Agents’Solution
© Tally Solutions Pvt. Ltd. All Rights Reserved 12 12
Primary Requirement – Grading and Storage Management
Category / Module Major Requirement Explanation
Grading and Storage Management
Grading of the produce by APMC Yard
The APMC Yard receives the sample from agent and grades the produce based on its quality. This is to ensure that the farmers gets the right price for the produce.
Pricing of the produce as per the grade allotted
With the grading, the price of the produce is also fixed.
Storage in bags in APMC Yard / Godowns
The farmer delivers the produce in the godowns taken up by agents in the yard. The stock in the godown needs to be tracked as the transactions involve sourcing produce from different farmers.
Update the inventory status Agent needs to keep track of the inventories as there is a variety of buyer ranging from other agents to corporate customers.
© Tally Solutions Pvt. Ltd. All Rights Reserved 13 13
Tally.ERP 9 Fitment – Grading and Storage Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Levels of produce quality / grade Yes
2 Price set for different grades Yes
3 Stocking of bags in godowns Yes
4 Update the inventory status Yes
5 Cost center management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 14 14
APMC Agent’s Business – Sales Management
MIS Reports
AccountsManagement
Grading & Storage
Management
Sales Management
APMC Agents’Solution
Purchase & Tender
Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 15 15
Primary Requirement – Sales Management
Category / Module Major Requirement Explanation
Sales Management Inventory update The agents need to update the inventory status, which requires them to pass vouchers. This is automated in the module.
Multi-purchase single sale There are tenders which require multiple purchases from different farmers to cater to the need of one buyer. Such transactions can be carried out in one go.
Miscellaneous charges associated with every transaction
There are a number of charges like hamali, market cess, commission, bardhan, weight fee, association fund etc. associated with a transaction. All these transactions need to be captured.
Commission / margin in the sale
Depending on the nature of the agent, the amount of margin/ commission would vary.
Statutory guidelines of sales Depending on the nature of produce, VAT needs to applied at different rates. This information needs to be captured.
© Tally Solutions Pvt. Ltd. All Rights Reserved 16 16
Tally.ERP 9 Fitment – Sales Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Multiple- purchase single sale Yes
2 VAT associated with produce Yes
3 Automatic creation of ledgers Yes
4 Hamali per bag Yes
5 Commission, market cess % Yes
6 Tracking of bags Yes
7 Association fund Yes
8 Bardhan Yes
9 Weight fee Yes
10 Auto consumption of excess bags Yes
11 Accounting for less number of bags Yes
12 Farmers reference list report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 17 17
APMC Agent’s Business – Accounts Management
MIS Reports
AccountsManagement
Grading & Storage
Management
Sales Management
APMC Agents’Solution
Purchase & Tender
Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 18 18
Primary Requirement – Accounts Management
Category / Module Major Requirement Explanation
Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the agent to track the profitability and expenses.
Statutory compliance (VAT, CST)
VAT, Input VAT, & Output VAT need to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses.
Product-wise, Farmer-wise, Period- wise account management
In case of multi-product and multi-supplier/farmers the reports are desired by each category.
Labor costs, other mandatory fees
The APMC Yard requires the agents to pay mandatory fees for every transaction, depending upon the nature of transaction.
© Tally Solutions Pvt. Ltd. All Rights Reserved 19 19
Tally.ERP 9 Fitment – Accounts Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Balance sheet – schedule VI Yes
2 Profit and loss statement – schedule VI Yes
3 Goods Return Note Yes
4 Multi-purchase single sale vouchers Yes
5 Stock summary report Yes
6 Tender allotment Yes
7 Labor cost tracking Yes
8 Outstanding receivable and payable Yes
9 Trial balance Yes
10 Advance payment to farmers Yes
11 Interest calculation Yes
12 Sales and purchase management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 20 20
APMC Agent’s Business – MIS Reports
MIS Reports
AccountsManagement
Grading & Storage
Management
Sales Management
APMC Agents’Solution
Purchase & Tender
Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 21 21
Primary Requirement – MIS Reports
Category / Module Major Requirement Explanation
MIS Reports APMC Yard reports Every agent needs to submit some mandatory reports to the APMC Yard on a daily, weekly and monthly basis. This is to ensure that the purpose of creation of APMC Yard i.e. benefiting the farmers, is served.
APMC Dash Board A comprehensive summary for the agent to analyze the health of business is required. The report summarizes financial position, accounts details and lists the top supplier and customers.
Product-wise reports The agents require all the goods receipt, purchase and sales report are to be made available product wise.
Farmer-wise reports The agents require all the goods receipt, purchase and sales report are to be made available farmer wise.
Period-wise reports The agents require all the goods receipt, purchase and sales report are to be made available period wise.
APMC tender allotment The consolidated list of all the tenders allotted over a period of time, and the supplier and customer involved is made available to the agents.
APMC purchase sales A list of all the purchases made and the sales done is available. The business involves multi-purchase & single sale scenarios. This helps in having a better understanding of the progress.
APMC address book Farmers address book, customers address books are maintained.
© Tally Solutions Pvt. Ltd. All Rights Reserved 22 22
Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 APMC Dash Board Yes
2 APMC Yard payable reports – Association fund wise Yes
3 APMC Yard payable reports – KATA wise Yes
4 APMC Yard payable reports – Market fund wise Yes
5 Period wise goods receipt report Yes
6 Farmer wise goods receipt report Yes
7 Product wise goods report Yes
8 Period wise purchase report Yes
9 Farmer wise purchase report Yes
10 Product wise purchase report Yes
11 Period wise sales report Yes
12 Farmer wise sales report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 23 23
Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Product wise sales report Yes
14 APMC purchase sales Yes
15 APMC tender allotment Yes
16 APMC farmers address book Yes
17 APMC customers address book Yes
Contd..
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