999 Oakmont Plaza Dr. Suite 150 Westmont, IL. 60559 | 888.748.2323 | gesture.com Fundraising is no easy task, but it’s what we at Gesture do best. To help you stay organized, we’ve provided a checklist to make your fundraising efforts simple and successful. MANAGE EVENT You can get started on these actions right away, no need to wait! Please consult the Manage section in Help Center for details on how to accomplish the following: Organization Upload your organization’s logo image Design Center Add a description for your event Enter contact information for your event Add a custom message to receipts Upload or select a banner image Determine map settings Ads Create sponsor ads Tickets Create tickets Determine attendee questions Determine payment options Items Download, complete and upload silent auction item template Download, complete and upload live auction item template Download, complete and upload instant buy auction item template (such as sign up parties, raffles, etc.) Upload item photos Generate item display sheets Task Checklist
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999 Oakmont Plaza Dr. Suite 150 Westmont, IL. 60559 | 888.748.2323 | gesture.com
Fundraising is no easy task, but it’s what we at Gesture do best. To help you stay organized, we’ve provided a checklist to make your fundraising efforts simple and successful. MANAGE EVENT
You can get started on these actions right away, no need to wait! Please consult the Manage section in Help Center for details on how to accomplish the following:
Organization
Upload your organization’s logo image
Design Center
Add a description for your event Enter contact information for your event Add a custom message to receipts Upload or select a banner image Determine map settings
Download, complete and upload silent auction item template Download, complete and upload live auction item template Download, complete and upload instant buy auction item template (such as sign up
Download, complete and upload donation item template
Users
Update unassigned tickets Assign comp tickets Modify user information
Messaging
Send promotional messages (if applicable)
Displays
Determine display settings Share display link with AV contact
Payments
Record check and cash payments for ticketing purchases
Dashboard and Reports
Review event stats and event reports
PROMOTE EVENT
Once your Event Production Manager has reviewed the event site, you can prepare for your event! Please consult the Promote section in Help Center for details on how to accomplish the following:
Organization Website
Add event link to your organization's website
TASK CHECKLIST 3
Email Blast
Utilize template to send email blast to guests providing them with the event link
Social Media
Share your event link via Facebook, Twitter, and LinkedIn
Text Messages
Request custom text messages for previous donors (only applicable if you’ve run another event through Gesture)
ADDITIONAL TASKS
Outside of the Gesture system, you may be requested to provide/complete the following:
Prior to Event Day
Provide EPM with parking and arrival instructions for on-site staff Provide EPM with finalized guest/bidder list (if applicable) Provide EPM with finalized run of show Prepare cash boxes for registration and checkout
Prior to Registration
Review event logistics with On-Site Manager (OSM) Introduce OSM to live auctioneer and emcee (if applicable) Introduce OSM to registration, auction, and checkout point persons Introduce OSM to volunteers requiring training (if applicable) Provide OSM any changes to the bidder list (if applicable)
Prior to Auction Close
Ensure volunteers are available to assist with item retrieval Confirm close of the auction with OSM
Following Checkout
Review dashboard with OSM Provide event feedback to OSM Collect checks and cash from OSM (if applicable)
