Task - Society Publication Wing

8/6/2019 Task - Society Publication Wing

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Responsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities of

Editorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication Wing

Osama Hasan

Secretary

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G e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r k Preparation / research work

Cover essays / write ups Letter communication

Event reports

Press releases Society newsletter

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Preparation / Research WorkPreparation / Research Work Supporting / Refernece material to proposal

Brief, formally written, well formatted, easy tocomprehend

Example: Profile of the speakers invited

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Cover Essays / Write upsCover Essays / Write ups Meant to communicate the issue to desired audience

Medium sized Duly supported

Audience oriented

Reflects your approach as a science/engineering majors i.e.speak through facts, results, observations

Examples: World Water Day Essay

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Letter CommunicationLetter Communication Letter of invite

Participant, guest speaker Audience, school principal

Letter of gratitude

, , , ,

Letter of appreciation

Society member

S3 Short, Sweet and Simple

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Event ReportsEvent Reports Record of society activities

Important for audience who missed the event Could / should be:

Mailed to members

u s e on ogs, rnus an.com Put on society website

Added to society newsletter

Sent to newspapers / magazines

Submitted to NUSTNEWS, Chimaera

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Press ReleasesPress Releases Rector reads newspaper daily

Important for society impression to university officials

Projection of university

Promotion of science events culture

Public/Media Relations Directorate. First one is better

Head: Mr. Irshad Rao, former media advisor to PM Bhutto

| Express Tribune | Dawn | The News |

| Express | Jang |Read Newspapers. Adapt the language it speaks

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Society NewsletterSociety Newsletter To update society members with activities, upcoming events,

competitions, opportunities, scholarships, symposiums,

seminars and related thing

Produced and distributed electronically. Could be posted on

soft boards

The cheaper, the better

Could include articles, preferably one i.e. on the cover issue

Frequency: monthly

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F o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r k Event names

Slogans / taglines Publicity material

Brochures / handouts / guidebooks

Event details Review of written material

Event newsletter

Event proceedings

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Event NamesEvent Names A marketing tactic

The Focus - human psychology / curiosity Not so simple, not so sound

Event Name

Short movie Through my LensScavenger hunt Where is it?

Bridge Making Bridge Your Innovation

Glider Making Fly me HighTee n Tie Design TnT

E gaming Conflict of Warriors

Quiz Competition War of Minds10


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Publicity MaterialsPublicity Materials Banners, leaflets, flyers

Your words speak!

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Brochures / handouts / guidebooksBrochures / handouts / guidebooks

Speaker whats important for you but not much for reader

Write less tell more Interact through words

Design / format should made reader read.

A picture speak thousand words

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Review of written materialReview of written material Rules and regulations

Event descriptions Guidelines

Manuscript for website

Speeches

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Event ProceedingsEvent Proceedings Script for Master of Ceremony i.e. the host

Speeches by Chief Guest We always wants others to speak in our interest

Speech by Advisor, President ,

Note of thanks

Statements to TV, radio, print media

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The Working SequenceThe Working Sequence Idea / plan

Research Proposal

Invitations

Publicity material Event proceedings

Press release

Event report

Letter of thanks / appreciation

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YourYourWordsWordsAction speaks louder than wordsAction speaks louder than words

YouYou makemake the talk of the townthe talk of the town

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Remember!!!Remember!!!Bill gates is yourBill gates is your best friend andbest friend and worst enemyworst enemy

Bill gates is your best friendBill gates is your best friend and worst enemyand worst enemy Your document speaks your standardsYour document speaks your standards

Boss sees paper not youBoss sees paper not you

Formatting is crucial,Formatting is crucial, very crucialvery crucial Explore Microsoft Office, its an asset.Explore Microsoft Office, its an asset.

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Remember!!!Remember!!!Your audience governs your documents:

Tone Diction

Length

Objective Nature

Presentation (formatting)

Same objective but different audience, different textSame objective but different audience, different text

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Remember!!!Remember!!! Learn to hide and highlight

Write between lines Quotes, proverbs, idioms do help

Use Google well

Never go for Wikipedia Professional sites could be life savior. National Geographic,

Discovery, Science World, NASA etc

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Working in TeamsWorking in TeamsBefore you start,

Interact with the relevant member in society, Event Head

Understand the theme, the method and the material

Taking advice can help

Time yourself

Consider the urgency

Output is well understood-

Give respect, get respect You learn, we earn

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Working in TeamsWorking in Teams Know your team I run, we won

Exchange cell no., emails, information Making text groups on cell phones

Google Docs is easy

Facebook could help u work Groups

Documents

Sharing

Work in consensus

Divide and rule the worldthe world

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Director / Head / Team LeadDirector / Head / Team Lead Not your boss but

A facilitator Liaison between President/Convener and team

Does an extra job, please dont irritate

Has a irritating boss on head cant manage u become alike Divides work equally and sensibly dont bother much

Has to respond back in time, so better u meet the deadline

Manage work distribution and response in due time

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ReferRefer ObserveObserve Publications

Brochures Handouts

Newsletters

Arrangement of text

Color schemes Fonts

Ideas / focus

DO letter of invite todignitaries

Magazines

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Orientation Writing style

Diction


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Things to DoThings to DoPhase 1 (prePhase 1 (pre--event)event) Event names

Event slogans / taglines

Promotion text for banners, posters

Review of directors introduction

Review of event description and website material Preparation of event guide book

Listing / coordinating the media contacts

Design event newsletter Opening / Closing speeches, hosting scripts

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Things to DoThings to DoPhase 2 (at event)Phase 2 (at event) Cover each event, individually

Write reports for them

Get material for event newsletter

Get comments, feedback, quotes from participants

repare press re eases

Prepare event newsletter

Select pictures from events

Print event newsletter

Distribute event newsletter

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Things to DoThings to DoPhase 3 (postPhase 3 (post--event)event) Send event detailed report to media partner / newspapers

with representative pictures

Publish event report on irnustian.com / event website

Post event newsletters to soft boards

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DoDo Talk to your director

Give your suggestion

Meet the work deadline

Coordinate with other members

Discuss before your start

Respond to emails, messages, wall posts, chats, ASAP, please

Assist creative / design wing with your documents

Contribute your ideas for other endeavors as well Smile

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Don'tDon't Remain isolated

Limit yourself to editorial / publication wing

Overburden yourself and others by delaying the work

Bother Convener individually, please

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Date post:	07-Apr-2018
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