TampaBayMarkets,Inc.|2014

1

 

Vendor Handbook 2014 - 15

About our open-air Fresh Markets

EachMarketislocatedinadifferentareaofTampaBaythatcansupportourmission.Theyarelocatedinpedestrian‐

friendly,outdoorlocationsthatcanhostopen‐airMarketsfeaturingaminimumof50+Vendorssellingonlyfresh,local,homemade,handcraftedandeco‐friendlyproducts.Withtheseofferings,eachFreshMarketintendstodrawresidentsandvisitorstothatareaandtoboostthelocaleconomy.EachFreshMarketprovidesavenueforlocalgroups,

businesses,andnon‐profitorganizationstointeractwiththecitizenryandstrengtheningcommunityspiritthroughthemarketplace.

Market Mission

ACorporationWhosePrimaryPurposeIstosupportalocally‐basedfoodsystemthatimprovespublichealthandwell‐beingbyincreasingdietaryintakeoffreshfruitsandvegetables,

ToimproveaccesstofreshfruitsandvegetablesbyallresidentsoftheTampaBayarea,specificallylimitedresourcefamilies,toenhancethecapacityforsustainablefoodproduction,processing,anddistributionbyaddressingthe

educationalneedsofproducers,

Tosupporttourismandeconomicdevelopmentintheregionbyprovidingaprofitableretailoutletforlocalagricultureproducers,artisans,crafters,foodvendorsandtheirgoods,

Andfinallystrengthenthesocialfabricofthelocalcommunitybyincreasingawarenessandsupportoflocalagricultureandthearts.

EachFreshMarkethostedbyTampaBayMarkets,Inc.isoperatedbytheMarketManagementTeam:

TiffanyA.Ferrecchia,ExecutiveDirectorofOperationsandMarketingGregBarnhill,ExecutiveDirectorofFinanceandOperations

TampaBayMarkets,Inc.|2014

2

How to qualify to be a Vendor

ItisnecessaryforaninterestedpotentialvendortocompleteaVendorApplicationinitsentirety,providingdetailsandseveralphotosoftheitemstheywishtosellatthemarket.Iftheapplicationisnotcompletedcorrectlyitwillnotbereviewedforpossiblevendorspace.

*EachMarketonlyacceptsproductsthatdonotdirectlycompetewithmerchantswithinthatparticulararea.This

includesallJewelrythatisnothandmadebythevendorandmostreadytoeatfoodsthatthemerchantscurrentlyprepare.

EachFreshMarketisspecificallylookingforVendorswhoselllocallyfarmedproducts,dairy,freshflowers,herbs,gourmet,ethnicoruniquetakehomefoods,spiceblends,condiments,locallymadeand/orhandcraftedproducts,

organicand/oreco‐friendlyproducts.

How to Apply to be a Vendor

ApotentialvendorwillneedtocompleteanonlineVendorApplicationattachingpictures,and/orsamplesandsubmit

therequesttothemarketmanager.

Allrequestscanbesubmittedbyusingouronlineapplicationsystem.PleasevisitourWebsiteandclickon“HowtoBecomeaVendor”tobedirectedimmediately.

Allproductsamplesandadditionalpicturescanbesentto:TampaBayMarketsAttn:TiffanyFerrecchia:P.O.Box290888TempleTerrace,FL33687‐0888.

AllapplicationsfortheMarketmustcontainbusinessname(ifapplicable),contactperson(s)name,mailingaddress,

phonenumber,e‐mailaddress(wheneverpossible)andsignatureofaresponsibleperson.Theapplicantshallacknowledgetheapplicantorganizations’liabilityfordamages(includingthecostsforclean‐upand/ordamagestopropertybelongingtomerchants,tenants,orthepropertyhostingthemarket).

TheApplicationmustincludeacompletelistofitemstobesold.EachApplicationwillbeacceptedbasedonthePrimary 

Product LinelistedontheApplication.

*Primary Product Line definition:  Primary Product Line is the product that takes up 80% of a Vendors booth space at the Fresh Market.  Vendors selling various Product Lines who apply at the Market will be accepted based on the total type of 

products listed, if the products can sell in the market and/or if the products listed are duplication or not to what is currently being sold at the Market.   

TampaBayMarkets,Inc.|2014

3

Application Response Schedule

Duetothesignificantvolumeofapplications,theprocessingofapplicationsishandledaccordingtothefollowingschedule.

•Applicationsreceivedbythefirstofeachmonthwillberepliedtobytheend ofthatmonth.

•Applicationsreceivedatanypointduringthemonthwillberepliedtobytheendofthefollowingmonth.

•ApplicationsreceivedbetweenMay15andSeptember1willberepliedtobySeptember15.

*FillingoutanApplicationdoesnotguaranteeplacement.

IfaVendorisapprovedforspace,thenthemarketmanagerwillsendanapprovalletterviaemail.ThenewVendorwillthenbereservedforamarketspaceontheapproveddaystheyrequestedontheirApplicationandthenapayment

mustbereceivedforthedaysthatvendorisscheduledtorentspace.

Our Vendor Viewpoint

ItisourintenttoestablishandmaintainavendorkinshipaswellasacommunitygatheringplaceateachFreshMarket.

Theformulaforasuccessfulmarketiscooperativespiritcombinedwiththesuccessofvendorstocreateamemorableexperienceforreturncustomers.Aspartofourdedicationtocreatingthisformula,wewillcontinuouslyexploreallvendorsboothdisplays,productqualityanddemonstration.Wewillofferconstructivecriticismandfeedbackabout

products,presentationandcharacterwhenpreferred.AttheTampaBayMarkets,weknowthatconsistentdevelopmentandsupportwillhelpthemarketmatureasawhole.

Weencourageallvendorsto:

Offerthehighest‐qualityproducts. Setfairprices. Displayyouritemsinaneat,well‐organized,&eye‐catchingmanner. Providesamplesifpossible. Befriendly,courteous,andrespectfultocustomers.Talktothem! Learnaboutandsupportothervendorsaroundyou. Handoutflyersorbusinesscards. Usebright,eye‐catchingsignage.

TampaBayMarkets,Inc.|2014

4

The Vendor Products We Accept

TampaBayMarketsgivesprioritytovendorswhocanprovidelocallyfarmedproductsandhomemadeandhandcraftedreadytoeatfoods,takehomefoods,andartisanmadeproducts.InordertomaintaintheintegrityandvisionofTampaBayMarketsallvendorsproductsmust

containthefollowingproductsbelow.

Allproductsareacceptedandprioritywillbegivento,inthefollowingorder:

AgriculturalProducts

LocalFarms:WeareveryinterestedincultivatingrelationshipswithlocalfarmersaswellassupportingtheexpansionoftheirsalesforFlorida.Our“FarmtoFreshMarket”campaignoffersfreespacetolocalfarmersat

themarketoftheirchoiceforthefirst3consecutiveevents.Thevendorfeeisthendiscountedto$25.00pereventtheyparticipatein.*TheSeminoleHeightsSundayMorningMarketoffersFREESPACEtofarmersyearround.Pleasecontactthemarketmanagerfordetails!

ProduceResale:AteachmarketwehaveonemainProduceResellertosellconventionalproduceatthemarket.Wegiveprioritytothoseresellerswhocanfocusonlocalproduceresale.

LocalGrowers:PriorityisgiventolocalgrowersV.S.resellers.

PlantVendors:Evaluationisbasedonthesolecharacteroftheirplants,andhowuniquetheplantsarecomparedtoexistingplantvendorsatthemarket.

Licensing:Itisthevendor’ssoleresponsibilitytocarrytheappropriatelicensewiththeDivisionofPlant

IndustrywiththeFloridaDepartmentofAgriculture.

Take‐HomeFoods&ReadytoEatFoods

HealthyFoods:Freshlypreparedorpackagedorganicand/ornaturalfoods&productsthatmanifesthealthyeatingandwell‐being.Foodsthataremadewithlowsugarornaturalsugars,andfoodsthatareproduced

withouttheuseofpreservatives,additives,and/orhormones. UniqueFoods:Ethnic&culturalfood,spices,dressings,jellies,jams,driedorpickledfruits&vegetables,family

recipes,andfoodsmadewithunusualingredients.

BakedGoods:Homemadeorfreshlypreparedorbakedpastries,breads,muffins,bagels,desserts,cakes,pies,sconesetc…

HandCrafts*80%ofallitemssoldwithinastallspacemustbemadebythevendor.Iftheyarenotmadebythevendor,theymustbeeitherEco‐FriendlyorCertifiedFairTrade.*AlthoughweacceptvendorswhoresellproductsthatareEcoFriendlyorFairTrade,pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitis

moreofapriorityforustobookvendorswhoactually“make”theproductstheysell.

ProductPriority:ThemainspotlightoftheFreshMarketisconnectedtofoodandplantvendors.Craftvendorsareanenhancementtothecoreproductsatthemarket,astheyprovidevarietyandvibrancytothemarket.Craftsmadebythevendorthemselvesaregivenstrongpreference,asitisourintentiontosupportlocal

craftspeople,e.g.thecottageindustry.*Itemsforresalearegenerallynotaccepted. ProductType:Pottery,Glass,Clothing,Jewelry,PersonalCareProducts,Art,Photography,andClothingareall

accepted.FairTradeCrafts;craftsthataresoldwithadirectconnectionbetweenthevendorandthe

craftsman.FoodRelatedCraftsincludingcookbooks,kitchenutensils,tablelinens,aprons,etc…areacceptable,eveniftheyarenotmadebythevendor.

TampaBayMarkets,Inc.|2014

5

AttendanceRotation:ApprovedCraftVendorswillbescheduledaccordingtoproductpriorityandmostwillbescheduledonarotatingbasis.*Pleasecontactthemarketmanagerdirectlyformoreinformation.

HomemadeSoap/Bath&BeautyProducts*Wehaveroomfor2‐3uniqueSoap/Bath&Beautytypevendorsateachmarketweoperateaslongastheirproductsdonotcompetedirectlywithoneanother.Thisisavendorcategorythatfillsquicklyateachmarketweoperate.

In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of 

our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to be sold at on or more of the markets we operate. 

WeunderstandthatmanufacturersorvendorswhocreateSoapsorBathandBeautyProductsareheldresponsiblefor

creatingsafeproducts.Inordertomakesurethatourvendorsarelabelingtheirproductscorrectlywehavestrengthenedtheapplicationprocessforvendorsinthiscategory.Pleasetakenoteofthefollowingwhenapplyingtoamarket:

a. Download and read the Tampa Bay Markets Rules and Regulations for Soap / Bath Vendors. b. Before applying please send a sample of one of every product you intend to sell at the market for testing and 

label inspection to: Tampa Bay Markets, Inc.  Attn: Tiffany Ferrecchia 107 West Wilder Avenue Tampa, FL 33603.  *Please include your contact email and phone number.  An email will be sent within 7 days of the product receipt containing feedback on your product/s.  Advice on what market to apply to will be also given at that time. 

c. When applying to a market please make sure you check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume. 

d. After applying and upon your first “Screening Date Approval” your product will be inspected to make sure that it is labeled according to the FDA or CPSC Rules and Regulations.  If your product is not labeled properly you will not be allowed to sell it at the market. 

Eco‐FriendlyorGreenProducts*AlthoughweacceptvendorswhoresellproductsthatareEcoFriendlyorFairTrade,pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitismoreofapriorityforustobook

vendorswhoactually“make”theproductstheysell.

TampaBayMarketsoperateswithstrongfocusonsustainability,andintendstoprovideavehicletoeducatethecommunityontheimportanceofgoodhealthaswecreatemorebusinessopportunitiesandresidentialbenefits.

*PleasecontactusdirectlytodiscussmoreinvolvementandthepossibilityofpromotionsduringourEventDays.

VendorType:Energysaving,environmentallyfriendlyproductssuchas:non‐toxicpesticides,cleaners,compostsoilormachines,recycledevices,gas‐friendlyvehicles,bikes,mopeds,recycledclothing,reusablecontainers,

etc…

ServiceVendors

VendorType:Wecommonlyacceptservicevendorsiftheserviceisconductedatthemarket,forexample:

CookingDemonstrations,FacePainting,Henna,Massage,andKnifeSharpeningetc…Wedonotacceptapplicationsforbusinesseswishingtopromoteservicesprovidedinsomewhereelse,

howeverwedoofferbusinessestheoptiontosponsortheMarket.Allinterestsmustbeemailedto

tampabaymarkets@gmail.com

TampaBayMarkets,Inc.|2014

6

Vendor Product Overlap Inordertomaintaintheintegrityandvisionoftheeventwemustinsistonwhatweconsider“FairEventRules”.*Allvendorbooth/displaymustconsistof80%oftheirmainproductline.(I.E.‐IfmymainproductlineisCheesethan80%ofwhatIamsellingshouldbeCheese)*Understandablytherewillbeproductoverlapbutthatshouldonlyaccountfor10‐20%ofyourbooth/displayitems.(I.E‐80%cheeseandperhaps10%Sausageand10%GoatsMilk)Thesepercentageswillkeeponevendorfrominfringingonanothervendorsmain product line.*Ifavendordoeshaveoverlapitems,allpricesmustbesimilartolikeproductsofothervendors.Pricegaugingandundercuttingwillbefrowneduponandnoted.Itisourrecommendationthatallvendorscarefullydistinguishtheirproductagainstexistingproductsattheeventbeforeapplying.*Uniquefooditemsthatarenotcurrentlyattheeventwillbegivengreaterpriority.*Productssuchasfarmedfruits,vegetables,herbs,honeyanddairyaretheonlyexceptiontothisruleaswelooktoexpandandallowasmuch“LocallyFarmed”agriculturalproductsaspossible.Agriculturalproductsthatareconventionaland/orre‐soldandnotfarmedlocallyarenotgivenashighofapriorityinthismatter.Westrivetodothebestwecantomakethingsfairandsimpleforallconcerned.Theserulesarebasedoninformationfromvariousotherevents,officialofficesandothermarketsthroughouttheUS.

Vendor Logistics  SpaceLocation:Onceapproved,youwillbeassignedaspaceinthemarketyouappliedto.Thisspacelocationwillbeassignedtoyoubasedonthegenreofproductyousellandtheoveralllookandsizeofyourdisplay.Vendorspacesareassignedbasedonthelayoutofthemarketandhowmanyspacesareavailable.Thespacenumberassignedtoyouonyourfirstdayofrentalmaychangeinordertofittheneedsofthemarketand/oryourrequirements.It’sourgoaltoassigneachvendoraspacethatisconsistentsothatyoucanbuildacustomerbaseatthemarket,howeverthereisnotpromiseorguaranteethatthespaceassignedtoyouispermanent.Spacelocationschangedayofduetomissingvendors,schedulechangesandmore.Pleasemakesuretocheckinwiththeonsitemanagerthemorningofthemarketdaytoverifyyourspacelocation.InorderforavendortobeapprovedtoparticipateinanyeventweoperatetheymustsignaVendorRulesandRegulationsdocument.Thisdocumentisanelectronicformthatissenttoeveryvendorandmustbesignedbeforetheirfirstdayofrental.

Equipment & Services

A. TampaBayMarkets,Inc.isundernoobligationtoprovidewater,weights,tables,tents,oranyequipmenttoparticipants.Anapplicantthatneedsspecificservicessuchaselectricitytoprovidetheirproductforsalemustmaketheirneedsknownontheirapplication.

B. Allvendorsarerequiredtohaveclean,wellworking10x10tent.8x10Tentsarenotallowed.Thetentcanbe

anycolor,butifithasgraphicsonit,thegraphicsmustmatchtothevendorscompany/productssold.Some

TampaBayMarkets,Inc.|2014

7

marketshavetablespacesavailable.Ifyouhaveselectedtohaveatablespaceweadviseyoutobringanumbrellaforshade.Pleasemakesuretoweightthisumbrelladownatalltimesduringthemarketorevent.

C. Allvendorsarerequiredtohavesuitableweightsintheeventofwindgusts.Market

Managementrequiresaminimumoffour25lb.pertentlegtobeonsiteinthestallspaceatalltimesduringtheevent.VendorswhodonothavepropertentweightsWILLNOTbeallowedtoparticipate!*MilkJugsanduncoveredCinderBlocksarenottastefulandwillnotbeallowedatthemarket.

D. Allweightsmustbetieddownusingropeorbungeecordsfromthetopofthetentdowntotheweightatthe

bottom.Theonlyexceptiontothisruleis25lbweighteddisksthataremeantforcanopytents.

E. AbsolutelyNOgeneratorswillbeallowedtooperateduringtheMarketunlesspermittedtodosobytheMarketManager.

F. Powercordsmustbecovered/tapedandconformtothelocalFireDepartmentregulations.Anyvendorwho

needselectricitymusthaverugsorcordcoverstocovertheircordsatthemarkettheyparticipatein.

G. Heatsourcefuelsupplies(naturalgascanistersorrelatedcookingfuels)mustbetherequireddistance(5ft)fromthecookingheatsourceperlocalFireDepartmentregulations.

TentDisplay:“AdvertisingtheOutdoorStorefront”

H. Alltablesinthetentdisplaymustbecoveredwithtablecloths.Thetableclothsmustbelongenoughtocoverallfourlegsofeachtableinsidethetentspace.

I. Allvendorsarerequiredtohaveafrontbannerandabackbannerfortheirtentspace.Werequirethisbecause

weviewthetentspaceasthevendor’s“outdoorstorefront”.Wefeelthatthevendorwillgetthemostexposurefortheirtentiftheyhavesignageonthefrontofthetentandontheback.Wesuggestthatvendorspurchasea9x1bannerforthefrontofthetent(orsomethingsimilar)anda6x2bannerforthebackofthetent(orsomethingsimilar).

J. Allvendorsarerequiredtohavesignage,flyersand/orbusinesscardsavailableforcustomersattheirbooth.

*BusinesscardorFlyerholdersarehighlyrecommendedforthis.

K. Westronglysuggestthateachvendormaketheefforttocreateanattractiveboothdisplaythatwillenticecustomerstostopandvisitthemoronethatwillmakecustomersrememberthem!Herearesomeitemsthatwillhelpdrawmoreattentiontoaregularboothspaceinourmarkets:

a. Createheighttoyourtabledisplay!Coveredboxes,woodenshelvesorwireracksarejustafewwaysto

helpcreateheightanddimensiontoyourboothspace.b. Tablesthatarehigher(standingaboveacustomer’swaistline)helptocreatemoresalesatvendor

booths.Thiscanbedonebypurchasingtablesthatraiseuporbybuyingbedriserstoputunderteachtableleg.Thisoptionhelpsthecustomertoseethingsmoreateyelevelthanwhentheyhavetobendovertolookattheitemsonthetable.

c. DisplayPictures,BiographyandInformationaboutwhoyouareinthecommunity!Tellyourstoryatthemarket!Howdidyoubecomeavendorandwhy?IsyoursaucefromGrandmaIda’sKitchen?Doyouhavepicturesofherthatyoucandisplay?*Keepinmind,customersarecomingtothemarkettopurchaseproductsthattheycan’tbuyanywhereelse!Bytellingthemyourstorytheywillgettoknowyouonapersonallevel!

TampaBayMarkets,Inc.|2014

8

TampaBayMarkets,Inc.|2014

9

Stall Rental Fees: All vendor fees are charged per event. BelowisabasicrentalfeeformostMarketscurrentlyinsession.Theyaresubjecttochangeatanytimeandmayvaryfromlocationtolocation.

TheSeminoleHeightsSundayMorningMarket‐StandardRentalFee:$40.00per10x10spaceperevent

TheFreshMarketatWiregrass‐StandardRentalFee:$40.00per10x10spaceperevent. TheFreshMarketatHydeParkVillage‐StandardRentalFee:$40.00per10x10spaceperevent. TheNorthTampaMarket‐StandardRentalFee:$40.00per10x10spaceperevent TheDunedinDowntownMarket‐StandardRentalFee:$35.00per10x10spaceperevent

Standard6‐8ft.TableSpace:$25.00perevent(forallevents).GrowerRate:$25.00per10x10spaceperevent(This fee is given only to those vendors who have agricultural plants, produce or farmed products – for all events). CommunityGroupVendors:Non‐ProfitRentalFee:$15.00per10x10spaceperevent.Non‐Profit6‐8ftTableSpace:$10.00per10x10spaceperevent.*Space is limited for Non‐Profit groups to participate at each market location. Allvendorsarerequiredtopre‐paytheirboothreservationbytheMondaypriortotheMarketdaybyMailorInternet.Ifpaymentisnotreceivedbytheduedate,thespacereservedforthatvendorwillnotbeguaranteedforthatmarketday.

Cancellation Policy and Vendor Withdrawal:

EachyeareachMarketweoperatehastwoseasons–TheMainSeasonincludesallMarketeventsfromOctoberthruMayandtheSummerSeasonincludesallMarketeventsfromJunethroughSeptember.VendorapplicationsfortheMainSeasoneachyearcomeoutinJulyforallpre‐approvedorcurrentapprovedvendorstoregisterfortheirFall/Winter/SpringDates.TheSummerScheduleissentoutbetweenAprilandMayeachyearforvendorstoregistertheirdatesforthemarketstheywanttoparticipateinduringtheSummer.*Regardlessofwhatseasonavendorisregisteredfor,alldatessubmittedbyyouarepostedtoourMarketschedulesandyouareheldaccountableforrentingspaceonthedatesreserved.Inordertoreceiveacreditforamarketdatepaidforortonotoweforadaymissed,YOUMUSTSUBMITAWRITTEN(preferablybyemail)2WEEKNOTICEPRIORTOTHECANCELEDDATE.*Thisisveryimportantbecauseinorderforanymarketoreventtosurviveitmustpayitsbills.Wewillnotkeepvendorsinanymarketiftheyarenotwillingtopayontimeandbecommunicative.Allemergencycancellationsconcerninghealth,familyortravelmustbemadeviaphonetotheMarketOperationsDirectororthecontactmanagerforthemarket/eventforthatday.Thisphonenumberisavailable

TampaBayMarkets,Inc.|2014

10

toallacceptedvendorsandisalwayslistedontheVendorLogisticsNewsletterthatissentouttheweekeacheventisheld.Onceavendorisacceptedtoamarketoreventwehavefullintenttocreatearesponsiblecommunicativerelationshipwiththem.IfaVendordeterminesamarketoreventisnotthebestoptionfortheirproductstobesoldandtheydecidetowithdrawfromthemarket,theymustsendnoticeviaemail(TampaBayMarkets@gmail.com)withthereasonfortheirwithdrawal.*Keepinmindthatinorderforustomaketheadjustmentsneededforeachmarketwemusthavecommunicationfrom/withourVendors.**Therearemanyfactorsthatmayaffectsalesforanygivenmarket‐economy,weather,otherscheduledeventsintheregionandavendor’ssalesapproachmayimpactsales‐anyvendormayhaveaslowdayatamarketorevent–it’stobeexpected!It’souradvicetotrythemarketforatleast4weeksbeforeanydecisionismadetowithdraw.Continuedmarketpresencewillhelpbuildcustomeranticipationandfamiliaritywithyourproductwillgeneratecontinued,repeatcustomerdemand.Yourlocation,vendormixanddisplayateacheventcanalsocontributetoon‐goingsuccess!

Our Weather Policy:

Allmarkets/eventsweoperateareheldonthedatescheduled–RAINORSHINE!Ifinclementweatherisforecast,vendorsmustthenmakethebestdecisionastowhethertheyshouldattendthemarketoreventforthatday.Pleasekeepinmindthatwhattheforecastcallsforearlyintheweekwillalwayschangebytheendoftheweek.Theweatherreportwillshowrainintheforecastevenifit’snotgoingtohitthatparticularareawheretheeventtakesplace.It’souradvicethatyouwatchtheRADARonyourlocalnewschannelsthedaybeforetheeventandtoalsopayattentiontotheHOURBYHOURreportlistedontheweb–viawww.weather.comRegardless‐allcallsforanyrainintheforecastabove50%ormorewilldetersomeregularcustomersfromattendingsoweadviseyoutopackorprepareaccordingly.*Ifavendordecidesnottoattendtheeventduetobadweatherthevendorfeewillnotbecreditedtofutureeventdatesoranyotherevent.Pleaseunderstandthatallvendorfeescollectedpaythebillsnecessarytooperatethemarketwhetherornottheeventtakesplace.Allbillsmustbepaidforinadvanceasthisisalsoabusinessthatneedstorunefficiently.AsnormalwewillcontinuetoincludetheWeatherReportintheVendorLogisticsemailthatisdeliveredtheFridaypriortothemarketday.IfforanyreasontheWeatherReportcallsforextremeconditionssuchasHurricanes,Hail,Tornadosoranyothernaturaldisasters,wewillhavenochoicebuttocancelthemarketduetoliabilityissuesandpotentialdanger.Inthecasethishappensanemailwillgooutthenightbeforetheeventtakesplace.AsaVendoryouareresponsibleforkeepingtrackoftheweatherreportsandforreadingyouremails.

Liability Waivers

TampaBayMarketsrequiresallvendorstosignaLiabilityWaiver/HoldHarmlessAgreementinordertoparticipate.Thiswaiverispartoftheonlinevendorapplication.

TampaBayMarkets,Inc.|2014

11

Sales Tax & Business Licensing

Propersalestaxcollectionforproductssoldistheresponsibilityoftheparticipatingmarketvendor.BusinessLicensesarenotrequiredbyTampaBayMarketsinordertooperateasavendorintheMarket.Properlicensingtorunabusinessisthesoleresponsibilityoftheparticipatingmarketvendor.

Sale of Food Items

Ifvendorsalesinvolvefood,theparticipantsmusthaveallrelevantdocumentsorpermitsrequiredtooperatelegally,efficientlyandhealthfully.EachMarketdoes/willgetinspectedthroughouttheSeason.1.Licenses:FoodvendorsareexpectedtomeettherequirementsofapplicableStateregulatoryagencies.2.Mostfoodvendorsneedtohavealicense/permitfromoneofthefollowing2agencies:(Wecanhelpguideyoutothespecificagencywhichwillapplytoyou.)DepartmentofAgriculture:Thisagencyregulatesmobilevendorsthatsellpre‐packagedfoodsorfoodthatispreparedpriortotheevent(bakedgoods,soups,sandwichesetc…)Thecentralcontactpointiswww.doacs.state.fl.usorwww.freshfromflorida.comReadordownloadthefollowingimportantforms:

Dept.ofAgriculture:StandardsforFarmersMarketVendors. Dept.ofAgriculture:ApplicationForm. DepartmentofAgriculture,contactinfo:1.850.245.5520

DepartmentofBusiness&ProfessionalRegulation–Hotel&RestaurantDivision:Thisagencyregulatesmobilevendorsthatprepareandcookfoodatthemarket.

DBPR‐Hotel&RestaurantDivision–www.hospitalityeducation.org DivisionofHotelsandRestaurants–1.850.487.1395orwww.myflorida.com/dbpr

Basic Food Vendors Checklist

1. Allvendorssellingeitherpre‐packagedfoodsorreadytoeatfoodsmustbeincompliancewiththerulesandregulationsofeithertheDepartmentofAgricultureortheDivisionofHotelsandRestaurants.HereisachecklistofwhatisnormallyrequiredforFoodVendorstosellandserveatourmarkets:

2. CertifiedFoodProtectionManager(CFPM)‐Apersonresponsibleforallaspectsoffoodoperationsatfood

establishmentsregulatedbythenecessarydepartmentunderChapter500,F.S.

3. Commissary–Anapprovedfacilitythatprovidessupportservicesforspecificrequiredfunctionsofamobilefoodestablishment(MFE).Anyfoodestablishmentpermittedorlicensedbyaregulatoryagency,suchasacateringoperation,restaurant,grocerystoreorsimilarestablishmentoranyotherwiseapprovedfacilitybyFDACSorDBPRinwhichfood,containers,orsuppliesarekept,handled,prepared,packagedorstoredcanbeconsideredforapprovalasaMFEcommissary.Musthaveanagreementwithacommissaryandbecapableofvisitingcommissarywitheachdayofoperation.

TampaBayMarkets,Inc.|2014

12

4. Nobarehandcontactisallowedwithreadytoeatfoods.Glovesmustbeusedandavailableanonsiteinthe

tentspace.

5. Foodproductsmustbefromapprovedsourcessuchasaninspectedandpermittedfoodestablishment.

6. Rawmilkshallnotbesoldorprovidedforhumanconsumption.FloridaisaGradeApasteurizedmilkonlystate(Chapter502,F.S.).Yardeggscanbesoldforhumanconsumptioniftherequirementsinthedocument“GuidelinesforSellingEggs”writtenbyFDACSDivisionofFoodSafety(2/1/2006)aremet.

7. Anymobilefoodvendorthatisinanopen‐airenvironmentmustprotectthefoodfromweatherand

environmentalcontaminationsuchasrain,dust,insects,birdsandrodents.

8. Mustprovideonlysingle‐servicearticlesforusebytheconsumers.*BuffetstyleisPROHIBITEDATTHEMARKET.

9. Mobilefoodvendorscannotoperateatmultiplelocationsatthesametimeunderasinglemobilefood

establishmentpermit.*Thismeansifyoumusthavemultiplelicensesifyouaregoingtobeatmorethanoneeventononeday.

10. Foodproductsandsuppliesmustbestoredatapprovedcommissariesandnotinprivateresidencesafterthe

eventisover.

11. AllFoodVendorsmustprovideprepackagedfooditemsthatarelabeledasrequiredbytheFoodCode3‐601.12:(1)Thecommonnameofthefood(2)Ifmadefromtwoormoreingredients,alistofingredientsindescendingorderofpredominancebyweight,includingartificialcolororflavorandchemicalpreservatives.(3)Netweightorvolumeofcontents.(4)Thenameandplaceofbusinessofthemanufacturer,packerordistributor.Packagingmaterialsmustbemanufacturedfromfoodgradematerials.Singleusearticlesmustnotbereused.

12. AllfoodvendorssellingReadytoEatFoodsmusthaveaHotandColdpotablewatertanksconstructedoffood

gradematerialsandenclosedfromtoptobottomintheirtentspaceoneverydateofrental.

13. AllfoodvendorssellingReadytoEatFoodsorservingsamplesmusthaveSoap,Sanitizer,Gloves,Towelsandsuchmustallbeavailableandonsiteduringfoodserviceandeventoperationhours.

14. AllfoodvendorssellingReadytoEatFoodsmusthaveapropersneezeguardorprotectionbarrierinfrontof

anyfoodthatisuncoveredandreadytoserve.Ifaguardorprotectionbarrierisnotonsite,allfoodcontainers/chafingdishesmustbecoveredatalltimesduringtheevent.

15. Allfoodvendorsservingfoodmusthavetheproperutensilsandoneutensilperfooditemservedatalltimesduringtheevent.

16. AllfoodvendorscookingwithPROPANEGASforgrillsandflattopsmustmakesurethatthegastankis

located5ftfromtheexteriorofthetent.

17. Allfoodvendorscookingonsitemusthavea2A10BCFireExtinguisherthatisuptodateandonsiteatalltimesduringfoodserviceandeventoperationhours.AnyvendorcookingonagrillorfryingatthemarketisrequiredbytheFireDepartmenttohaveaK10FireExtinguisherattheirbooth.

18. AnyfoodvendorfryingfoodsofanykindmusthaveaCERTIFIEDFIRERESISTANTTENTinsteadofaregular

10x10tent.

TampaBayMarkets,Inc.|2014

13

Sale of Soap or Bath & Beauty Products

In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to 

be sold at on or more of the markets we operate. 

We understand that manufacturers or vendors who create Soaps or Bath and Beauty Products are held responsible for creating safe products.   In order to make sure that our vendors are labeling their products correctly we have strengthened the application process for vendors in this category.  When applying to a market please make sure you 

check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume. 

Important Note:ThemostcommondiscrepancythatweseehappeningwhenSoaporBathandBeautyvendorsapplyis

theyarecallingthemselves“SoapMakers”whentheyarereallysellinga“CosmeticorBeautyBar”.In order to make sure you know the difference here are the definitions:

True Soap: “Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybefromanimal,vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalito

formcrudesoap.Thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.Whenmadeproperly,nolyeremainsinthefinishedproduct.Inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethathadbeenextractedfromwoodashes”.

“Today there are very few true soaps on the market. Most body cleansers, both liquid and solid, are actually synthetic 

detergent products. Detergent cleansers are popular because they make suds easily in water and don't form gummy deposits. Some of these detergent products are actually marketed as "soap" but are not true soap according to the regulatory definition of the word”. 

Cosmetic or Beauty Bar: “Acosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing,

beautifying,promotingattractiveness,oralteringtheappearance.Asdefinedinsection201(i)oftheFD&CAct,acosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing,beautifying,promotingattractivenessoralteringtheappearance.Inshort,onemaysaythatacosmeticisaproductintendedtoexertaphysical,

andnotaphysiological,effectonthehumanbody”. 

Below are the Facts copied from the FDA website: 

Soap:FAQs

FDAoftenreceivesquestionsfromsoapmakersabouthowtheirproductsareregulated.Hereisinformationtohelpsmall‐scalesoapproducersunderstandthelawsandregulationstheyneedtoknowabout.

Howaretraditionalsoapsandsyntheticdetergentsdifferent?

Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybefromanimal,

vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalitoformcrudesoap.Thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.Whenmadeproperly,nolyeremainsinthefinishedproduct.Inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethathad

beenextractedfromwoodashes.

TampaBayMarkets,Inc.|2014

14

Todaythereareveryfewtruesoapsonthemarket.Mostbodycleansers,bothliquidandsolid,areactuallysyntheticdetergentproducts.Detergentcleansersarepopularbecausetheymakesudseasilyinwateranddon'tformgummy

deposits.Someofthesedetergentproductsareactuallymarketedas"soap"butarenottruesoapaccordingtotheregulatorydefinitionoftheword.

What’stheregulatorydefinitionofsoap?

Whetheraproductisa“soap”inthetraditionalsense,orisreallyasyntheticdetergent,helpsdeterminehowtheproductisregulated.So,let’stakealookathow“soap”isdefinedinFDA’sregulations;

TomeetthedefinitionofsoapinFDA’sregulations,aproducthastomeetthreeconditions:

1. Whatit’smadeof:Toberegulatedas“soap,”theproductmustbecomposedmainlyofthe“alkalisaltsoffattyacids,”thatis,thematerialyougetwhenyoucombinefatsoroilswithanalkali,suchaslye.

2. Whatingredientscauseitscleaningaction:Toberegulatedas“soap,”those“alkalisaltsoffattyacids”mustbetheonlymaterialthatresultsintheproduct’scleaningaction.Iftheproductcontainssyntheticdetergents,it’sacosmetic,notasoap.

3. Howit'sintendedtobeused:Toberegulatedassoap,itmustbelabeledandmarketedonlyforuseassoap.Ifitisintendedforpurposessuchasmoisturizingtheskin,makingtheusersmellnice,ordeodorizingtheuser’sbody,it’sacosmetic.Or,iftheproductisintendedtotreatorpreventdisease,suchasbykillinggerms,ortreatingskinconditions,suchasacneoreczema,it’sadrug.Youstillcanusetheword“soap”onthelabel.Youcanreadtheentireregulationat21CFR701.20.

Howaredifferent“soap”productsregulated?

• Ifyourproductmeetstheregulatorydefinitionofsoap,it’sregulatedbytheConsumerProductSafetyCommission(CPSC),notbyFDA.PleasedirectquestionsaboutrequirementsfortheseproductstoCPSC.

• Ifit’sacosmetic,it’sregulatedbyFDA.NeithertheproductnoritsingredientsneedapprovalbyFDA,exceptforanycoloradditivesitcontains.Itisyourresponsibilitytomakesureyourproductissafeforconsumerswhenitisusedasintended,andtomakesureitisproperlylabeled.Youdon’tneedtoregisteryourcompanyorfileyourproductformulationswithFDA,althoughwedoencourageyoutoparticipateinourVoluntaryCosmeticRegistrationProgram.Tolearnmore,see“FactSheetforSmallBusinessesandHomemadeCosmetics,”andtheresourceslistedonthatpage.

• Ifit’sadrug,it’sregulatedbyFDA.Itmustcomplywiththeregulations(called“monographs”)forcertaincategoriesofnon‐prescriptiondrugsorrequirementsfornewdrugapprovalor.YouwillneedtoregisteryourfirmandlistyourproductswithFDA.Formoreinformation,youcancontactFDA’sCenterforDrugEvaluationandResearch(CDER),DivisionofDrugInformation,SmallBusinessAssistance,atCDERSmallBusiness@fda.hhs.gov.

• Ifit’sbothacosmeticandadrug,itmustmeettherequirementsforbothcosmeticsanddrugs.Tolearnmore,see“IsItaCosmetic,aDrug,orBoth?(OrIsItSoap?).”

Whatifmyingredientsare“natural”or“organic”?

ThelawsandregulationsthatFDAenforcesdonothavedefinitionsfor“natural”or“organic.”Thesamerequirementsapplytoyourproductnomatterwhethertheingredientsareplant,animal,mineral,orsynthetic.It’simportantnotto

assumethatusingonlyingredientsfromplantswillmakeyourproductssafe.Tolearnmore,see“‘Organic’Cosmetics”and“ProductTesting.”