TCAP 2013-14

APS District Training

TCAP 101January, 2014

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To train all staff members who will be administering the TCAP using this ppt as well as the Test Proctor ppt

SAC’s or designee must create and publish a school wide TCAP testing schedule

Communicate with school test examiners and DAC regarding any questions/concerns/needs

Code and return all test books and materials on appointed day/time

PACESetters!

What are the responsibilities of the

SAC?

Assessment Resources for Administration

TCAP Procedures Manual

2014 School and District Assessment Coordinators Manual http://www.cde.state.co.us/cdeassess/publicati

ons.html

2014 Administration Manuals

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Logistics 3rd grade reading delivered by Feb. 14th 3rd grade reading test Feb. 24 – March 7 Rest of books delivered Feb. 21 All other tests given March 3 – March 21 No Make up window. Make ups must be

scheduled during the 3 week window of March 3-21

Procedures Manual windows (pg 10)-We are regular window for 3rd Reading, early window for all other tests

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Test security must be maintained:

Documented chain of custody must be

maintained. No student responses are to be recorded

anywhere other than in the student book or answer book.

No cell phones, digital cameras or video cameras are permitted in the testing environment.

PACESetters! 5

Maintaining Security

Must be maintained for all test materials. Delivery of materials to school buildings. All test materials must be accounted for and

stored in a secure and locked location. Security while in TCAP proctor’s possession. All test materials must be returned to CTB. Missing testing materials and other irregularities

must be reported to SAC/DAC. Proctors must account for and return test

materials to the SAC for storage in a secure and locked location on a daily basis.

Test materials must not be stored in classrooms.

PACESetters! 6

Chain of Custody p33-34

Schedule Use Accommodations lists Use last year’s schedule or sample

schedules to help the planning. Make it clear enough for proctors to easily

follow along with to ensure the correct subject/session are given on the correct days.

Reminder: No make up week this year. All make ups must be done within the 3 week window in March 3-21

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Administration Schedule- Pg. 17

Two 60-minute sessions: grade 3 Reading and Writing

Two 65-minute sessions: grade 3 Math

Three 60-minute sessions: grades 4-10 Reading and Writing

Three 65-minute sessions: grades 4-10 Math

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R/W Session Layout grades 4-10 TCAP 2014

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Session1 Session 2 Session 3 Session 4 Session 5 Session 6

Grade 4 Writing Writing Reading Reading Writing R/W

Grade 5 Writing Writing Reading Reading Writing R/W

Grade 6 Writing Writing Reading Reading Writing R/W

Grade 7 Writing Writing Reading Reading Writing R/W

Grade 8 Writing Writing Reading Reading Writing R/W

Grade 9 Writing Writing Reading Reading Writing R/W

Grade 10 Writing Writing Reading Reading Writing R/W

District Policies-Schedule

Students must take the same session at the same time (within a building)

There is NOT a district wide testing calendar

Submit your school testing calendar to Kim Terry no later than Feb. 10th

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Scheduling Options - Pg. 17-22Required that test sessions be administered in

order they appear within the book.

EXCEPTIONS Math: 9th & 10th grade Writing: session 1 (draft) and session 2 (final

copy) must be scheduled on two consecutive sessions (without a weekend in between)

Transportation must be notified if any changes in scheduling occur that impact students on buses, X 28801. 11

Training Read Procedures Manual in its entirety

after today’s training and prior to training your building

A face to face proctor training is required by you to your building proctors prior to the start of the CSAP testing window Use the Proctor Training ppt. provided, it

includes ethics and test administration Keep all signed confidentiality agreements

onsite for all of your trained CSAP proctors12

Proctors – Pg. 28 Ratio of 30 to 1 (pg 55) All personnel who Proctor the TCAP must be

trained by the SAC Proctors do NOT have to be licensed

No relatives in the room Should be moving around the room Must say the 10 minute left exactly from the

proctors script (no writing it) May write on the board (p59 and 60)

May write the start/stop times Session #, page #, item #’s A copy of the stop page may be posted

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Materials Make sure staff who receive deliveries know

when to expect CSAP green and white boxes and where to immediately store upon arrival

Create procedures for check out/in of materials before and after each testing session

Good rule of thumb--15 minute rule: Proctors should not have the tests for more than 15 minutes prior to testing or for more than 15 minutes after a testing session is complete

A test book must be turned in for every student14

Check-in Procedure Packing list is in Box 1

Check to see exact amount is present If not, call Paulina Alvarado X28382

Accountability & Research has all GIS & SGL forms

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District Policies-Materials

Tests shouldn’t be in the building more than 10 days ahead of time

Translators may review test 48 hours in advance (p.26) Oral Scripts may be reviewed 48 hours in

advance – Note it is a secured assessment and must not leave the building

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TCAP or CoAlt – Pg. 39 CSAP-A decision not based on:

Category of disability Time in special education Program placement

CoAlt is content specific

Must be documented by IEP team

Contact Barb Rice @ x21931 if you need clarification

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ELL Participation Students who are Level B can be non-

participants (but most should attempt)

Students who are Level EI should attempt the test

Students who are Level I must take the test

Students who are exited must take the test

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Transcribing – Pgs.61-63 & 96

Occurs when… Student answers in alternate format, e.g. Braille,

large print, non-English written response Copy student’s work exactly, including all errors in

grammar, mechanics and spelling Must take place in secure environment & under

direction of SAC Mark “TRANSCRIBED” across front of original

test booklet Cover all barcodes with blank labels Return with DO NOT SCORE/UNUSED BOOKS

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Special Circumstances – Pg.48-51

Center based Special Education programs

Drop-outs don’t need a book completed

Expelled (district use A-1)

Foreign exchange are NOT exempt (new last year)

GED exempt

Home-school exempt 20

Special Circumstances – Pg.48-51 Homebound Education-use Test Invalidation

B-District Ed. Services

Incarcerated exempt

For previously Incarcerated

Retained or reclassified students are tested at current grade level as indicated by IC on March 1

New students need to be tested if time allows21

New or Moved Students – Pg. 52-54

If a student completes a book, that score and book stays with the school where the student completed the book.

The only time you move books is if a student starts a test at one school and then moves to another school then the student needs to complete it at the new school.

Books should be hand-carried or FedEx’d to another school.

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Helpful Hints Students should not complete the top part

of the data grid

Students don’t need to look through their books just before starting to verify all pages are right

Webs for writing planning must have words or pictures

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Student Data Grid-Coding

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Pre-coded Labels Pg.64-67 Information for labels was pulled Jan. 15th –

students enrolling after this date will not have a label

Rosters and labels arrive by ??? – Upon arrival, you will be contacted that they are in school mail.

Check for accuracy

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Pre Coded Labels – pg.65

Invalid bar codes can be covered with ONE blank label and a valid bar code placed over that

Invalid bar codes can be covered with TWO blank labels, and then back of book can be bubbled

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Student Data Grid – Pg. 64-67 Any changes to the top part of the

student data grid invalidates the label (above the gray line, Fields 1-6)

Changes or additions may be made to one or more fields in the lower part of the data grid without invalidating the label (Fields 7-20)

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Student Data Grid –Students without labels FIELD:1. Name – left justify name 2. Birth Date6. Gender7. State ID is 10 digits – District is 8

(can’t use district) State ID found on IC Summary Page

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For new students – State IDs For 3rd grade reading CSAP

Students who enroll after March 1 may request ID from Debbie Icke

For all other tests and gradesStudents who enroll after Mar. 14 may

request ID from Debbie Icke To request a state ID:

Send an email to: Debbie Icke DKIcke@aps.k12.co.us

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Student Data Grid In the request for state ID give:

Full name Student DISTRICT ID from IC Date of Birth Grade Gender

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For all students with and without labels…. **Two fields MUST BE BUBBLED: Accommodations and Test invalidation18. Accommodations p.68

May NOT be left blank Must mark either

None or Every accommodation that the student

had and used31

Student Data Grid – Pg. 69-71FIELD:17. Test Invalidation Codes

MUST FILL IN A BUBBLEEither Tested all Sessions or Mark a number ONLY if the student

does not take or attempt the test

Marking a code will tell the machine not to score the test

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Invalidation Codes – Pg. 69-71

0 – Student Tested all Sessions1 – Unable to test due to language is for ALL ELL students who do not test2 – Taking CSAP-A – DON’T HAVE TO MARK4 – Parental Refusal5 – Test not completed

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Invalidation Codes – Pg. 69-71

6 – Withdrew before completion7 – Extreme frustration8 – Non-approved accommodation9 – MisadministrationB – District Ed Services

For students who qualify for homebound services due to illness (NOT discipline)

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Materials Return

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Prep for and return of materials

Drop off dates for 3rd grade readingMarch 10-11

Drop off dates for the rest of TCAP Secondary returns

March 19-21 and March 31 and April 1-2

Elem. Returns April 3-9 36

Ensure all materials are in your custody

Count all of your booklets by grade and subject

Verify that the number of booklets in your custody matches the number you are accountable for on the district inventory sheet This sheet will be emailed to you a few days in

advance of your pick-up/drop-off You may email Paulina Alvarado at any time

to request an updated copy of the inventory sheet

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Ensure all materials are in your custody Count oral scripts

These ARE SECURED MATERIALS and must be turned in

Collect all math punch out tools-(p28) These may NOT be kept by teachers/schools.

They must all be collected and returned with your materials

Count your draft booklets These ARE SECURED MATERIALS

and must be turned in Alpha smart and computer printouts

must also be turned in 38

Check the front of your booklets. The front of each booklet turned in for scoring

should have: Name: Student’s First and Last Name Teacher: Principal Name District: 0180 School: (Your school’s name or state

number)

• All should be filled in using #2 pencil

• Blanks in any of these fields will slow down processing of your school.

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•Make sure the student barcode label is placed in the appropriate area on the front of the booklet

•Check to see that the barcode label is not placed crooked

Step 1: Check the front of your booklets.

Guarantee Accurate Data and Scoring

Check to see that none of your booklets have been damaged-front covers only. DO NOT ERASE INSIDE OF BOOKS AT ALL!

Have any of your booklets been torn, bent or crumpled? If so, all student work must be transcribed into a

new booklet If you have an extra label for that student place it

on the new booklet. If not, completely bubble in all of the demographic information on the back of the booklet.

Don’t forget to turn in the damaged booklet with your DO NOT SCORE/UNUSED BOOKS materials 41

Separate your materials for processing

Separate all materials by grade and subject

Within each grade and subject you will separate your materials into 3 groups TO BE SCORED/USED BOOKS DO NOT SCORE/UNUSED BOOKS MOVE TO ANOTHER SCHOOL BOOKS

For example, when turning in your materials you will

have 3 groups for Grade 4 Reading, 3 groups for Grade 4 Writing and 3 groups for Grade 4 Mathematics, etc.

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Separate your materials for processing

Separate the TO BE SCORED BOOKS and materials into 2 groups: All booklets with barcode labels All booklets without barcode labels

In the DO NOT SCORE/UNUSED BOOKS goes: All materials that contain secured items but not

student work, e.g. Oral Scripts Unused test booklets Braille and Large Print tests

AND… 43

Separate your materials for processing

In the DO NOT SCORE BOOKS goes: all materials that contain student work that are not

submitted for scoring, e.g. Completed tests that have been transcribed into

new booklets Damaged tests that have been transcribed into new

booklets Draft booklets with writing in them – used ones (Do

not have to be sorted by grade/subject

MOVE TO ANOTHER SCHOOL BOOKS all booklets and materials that move to

another school44

Contacts Administration/Coding

Kimberly Terry x28335 Cell-720-837-5608

Inventory/Drop-offs Paulina Alvarado x28382

Division of Accountability & Research (303) 340-0861

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