TCFM Presentation to Board

Preparation of aBusiness Plan and

Implementation Plan

Presentation content

• A Summary of the Proposal to TCFM.

• An update on relevant assignments.

• Details on how we will do the job.• Your questions.

Proposal summary

• Introduction to Equal Consulting Group:– Co-operative of independent consulting practices

• “Equal Management Services” is the main practice• “Changing Directions”; practice based in Joondalup

– Services include business development– Previous not-for-profit clients have included:

• Main Roads Western Australia• Shire of Serpentine-Jarrahdale• Bunbury CCI• Leschenault BEC

Proposal summary

• Objectives of the Assignment:– facilitate discussions/workshops with stakeholders– summarise issues arising from this environ-scan– consider the best use of TCFM resources– identify opportunities for generating income– deliver plans based on 5-year goals, including:

• recommendations for additional specific strategies,• external funding support, and• paid workforce (station manager, executive officer, etc).

Proposal summary

• Capacity to provide services:– extensive experience in business

development– sound and proven business planning

approach– qualifications and experience of personnel– solid Group track record in service delivery– value-for-money services

Proposal summary

• 7 goals; TCFM aims to become:– 1. an integral community-focussed organisation

• capacity to generate $200-$300k within 3 to 5 years• through grants, sponsorship, etc

– 2. a primary source of local news and information

– 3. the first point of reference for sourcing:• journalists,• broadcasters, and• MCs and DJs.

Proposal summary

• 7 goals (contd); TCFM aims to become:– 4. a Registered Training Organisation

• offering scholarships and cadetships• offered to students in journalism, radio broadcasting

– 5. a promoter of local music and artists– 6. a sought-after work opportunity for:

• volunteers,• graduates, and• paid staff.

– 7. a first point of local information dissemination

Proposal summary

• Key milestones:– 19 Jul 04 - Appoint Equal!– 08 Oct 04 - Complete draft Business Plan– 17 Dec 04 - Complete final Implementation

Plan

Payment schedule has been linked to the achievement of these milestone

Proposal summary

• Other general matters:– reporting and communication to XO,– outputs will be in MS Word format,– strict confidentiality is assured,– variations will be subject to approval, and– insurances will be maintained as required.

Proposal summary

• Proposed personnel:– Mr Leon Michailidis

• Principal Consultant and Assignment Manager• degree qualified (Civil Engineering)• foundation member - Business Excellence Australia• business planning and facilitation experience

– Ms Rachael Grivas• Consultant and Research Officer• degree/masters qualified (Economics/Science)• community facilitation and consultation experience

Proposal summary

• Experience on similar assignments:– Equal “Business Development Programme”

• developed in consultation with SBDC• aimed at small-medium enterprises• established delivery arrangements with TAFE colleges• provided in part to Department of Sport and

Recreation

– Other in-house products:• Equaleyes• Localeyes• Municiqual

Proposal summary

• Experience on similar assignments:– Shire of Serpentine-Jarrahdale

• $100k in consulting fees• full organisational development, including business

plans• business plans used Business Excellence framework• award winning local government assignment• later included development of a strategic HR Plan

– Private sector business plans• South West Engineering Supplies Pty Ltd• bioMD Limited

Proposal summary

• Experience on similar assignments:– Main Roads Western Australia

• strategic HR facilitation• included review of corporate plans and 2K7 strategy• included solicitation at executive management level• development of branch and directorate business plans

– Department of Justice• review of capital and land acquisition processes• included environmental scanning, consultation, etc• lead to similar work in “purchase to payment”

processes

Current assignments

• Real Estate & Business Agents (REBA)

• Settlement Agents (SASB)– Dept. of Consumer & Employment Protection– facilitating the development of corporate plans– consultation with Board Members– awareness raising for Code of Conduct for

Board

Current assignments

• Benchmark Certification– Australia’s leading independent certification body– strategic alliance with Equal– developing products in AS8000: Good governance

• fraud and corruption control• corporate social responsibility• codes of conduct and whistleblower protection programs• national recognition and best practice• training package and certification product

– this product can be made available to TCFM

Current assignments

• Main Roads Western Australia– developing Business Case:

• Regional Renewal Foundation• linked to Foundation for Rural and Regional

Renewal• support from Sidney Myers fund and federal

government• linked into Main Roads youth traineeships

programme• strategic focus for development of regional youth

Our approach

• We will focus on the balance between:– the community-based nature of TCFM, and– need for commercial viability and accountability.

• We will select planning templates:– based on best-practice for related organisations:

• Community Broadcasting Association of Australia, and/or

• Business Excellence Australia.

– tempered with:• our own experience, and• the specific needs of TCFM and its stakeholders.

Our approach

• Assignment initiation:– Initial meeting between TCFM and Equal:

• sign-off on first (initial) payment,• finalise any other contractual matters,• confirm the approach to the assignment,• clarify any “extracurricular agendas”,• confirm communication and reporting protocols,• discuss planning templates,• confirm TCFM stakeholders, and obtain contact info,• discuss approach/format of meetings/workshops, and• clarify TCFM resources to be provided.

Our approach

• Assignment initiation (continued):– Output of initial meeting:

• Meeting Minutes• Assignment Plan• Meeting/Workshop Survey Instrument/Format• Business Plan Template• Implementation Plan Template• to be completed and signed-off by 2 August 2004

– All relevant TCFM personnel should attend• Executive Officer, and• Board Members, as applicable.

Our approach

• Business Plan development:– Meetings/workshops with:

• TCFM,• Cities of Joondalup and Wanneroo,• ECU and TAFE,• Academy of Radio,• Joondalup, Wanneroo, Suncity Business

Associations,• 2Cities,• Community Times and Sun City News, and• others as appropriate.

Our approach

• Business Plan development (contd):– Meetings/workshops to follow defined format;

eg:• needs for community broadcasting,• importance of these needs,• current gaps in provision of these needs,• perceived SWOT for TCFM,• possible funding and revenue sources,• alignment of TCFM goals with community goals,• suitable targets or milestones, and• other requirements as applicable.

Our approach

• Business Plan development (contd):– Following meetings/workshops Equal will:

• review the information,• conduct our own research,• (similar format to that of meetings/workshops),• review suitability of current TCFM organisational

goals,• review suitability of planning templates, and• summarise results to present to TCFM.

Our approach

• Business Plan development (contd):– Business Plan update meeting:

• between TCFM and Equal,• provide summary of results of meetings/workshops,• provide summary of results of own research,• discuss and clarify results,• obtain TCFM input into and closure on results,• review suitability of TCFM organisational goals,• discuss/review suitable KPIs for these goals,• discuss/review suitable resourcing for these goals, and• review suitability of planning templates.

Our approach

• Business Plan development (contd):– Output of Business Plan update meeting:

• Meeting Minutes• updated Assignment Plan, as applicable• updated Business Plan template, as applicable• updated Implementation Plan template, as

applicable

– All relevant TCFM personnel should attend:• Executive Officer, and• Board Members, as applicable.

Our approach

• Business Plan development (contd):– Preparation of draft Business Plan:

• in accordance with previous results and research,• in accordance with agreed Business Plan template,• submitted to TCFM for review and comment, and• sign-off on second (interim) payment.

– Preparation of final Business Plan• comments made by TCFM will be discussed,• relevant changes agreed and made,• final Business Plan submitted, and• approval and sign-off by 5 November 2004.

Our approach

• Implementation Plan development:– Implementation Plan update meeting:

• between TCFM and Equal,• consider any addition information and/or changes, and• review suitability of Implementation Plan template.

– Output of meeting:• updated Implementation Plan template, as applicable

– All relevant TCFM personnel should attend:• Executive Officer, and• Board Members, as applicable.

Our approach

• Implementation Plan development (ctd):– Preparation of draft Implementation Plan:

• in accordance with previous results and research,• in accordance with approved Business Plan,• in accordance with Implementation Plan template, and• submitted to TCFM for review and comment.

– Preparation of final Implementation Plan• comments made by TCFM will be discussed,• relevant changes agreed and made,• final Implementation Plan submitted for approval, and• sign-off on third (final) payment by 17 December 2004.

In conclusion...

• Equal not only has the resources and expertise to get the job done, but also the interest and enthusiasm in working with a community-based organisation.

• We look forward to being a catalyst for TCFM’s continuing growth and development!

Questions?

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