TCOG Governing Board Meeting Agenda 1117 Gallagher Drive ......2020/09/17 · The contract provides...

TCOG Governing Board Meeting Agenda

1117 Gallagher Drive, Sherman, Texas Thursday, September 17, 2020 – 5:30 p.m.

AS: Aging Services Department AF: Administration & Finance Department CS: Client Services Department ES: Energy Services RS: Regional Services Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 and Section 551.074 arising out of the attorney's ethical duty to advise TCOG concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Administration & Finance at 903-813-3514 two (2) work days prior to the meeting so that appropriate arrangements can be made. The above Agenda was posted online at https://www.tcog.com and physically posted at the Texoma Council of Governments offices in a place readily accessibly to the public. The Agenda was also emailed to the County Clerk offices in Cooke and Fannin counties, TX on Friday, September 11, 2020.

A. Call to Order & Declaration of a Quorum

B. Invocation and Pledges

C. Welcome Guests

D. Executive Director’s Report 1. Strategic Plan Update 2. NADO Impact Award

E. Approval of Minutes: Approve Meeting Minutes for August 20, 2020 – ppage 2

F. TCOG Audit Report for Fiscal Year Ended April 30, 2020 Presentation

G. Action 1. TCOG Audit Report for Fiscal Year Ending April 30, 2020 (AF): Accept TCOG’s Audit Report for Fiscal Year

Ended 04/30/2020 including: accept the Audit Report as presented; authorize staff to make payment to the audit firm in accordance with the terms of the engagement letter; and authorize distribution of the Audit Report to appropriate grantor agencies.

Mindi Jones, Finance Director – page 3

2. HHSC Contract for FY2021-2022 (AS): Authorize acceptance of the Health and Human Services Commission (HHSC) contract for Fiscal Years 2021 through 2022.

Judy Conner, Aging Services Department Director – page 4

3. CCommunity Services Block Grant (CSBG) Contract Amendment No. 3 (ES): Authorize acceptance of State-initiated amendment of the FY2020 CSBG Contract 61200003235.

Judy Fullylove, Energy Services Department Director – page 10

4. Fiscal Year 2020 Community Services Block Grant CARES Act (CSBG-CV) Contract Amendment No. 1 (ES): Authorize acceptance of State-initiated amendment for the FY 2020 CSBG-CV Contract.


5. CSBG 5-Year Strategic Plan (ES): Ratify submission of the CSBG 5-year Strategic Plan to the Texas Department of Housing and Community Affairs.


6. Texas Community Development Block Grant Contract Amendment No. 1 (RS): Ratify Amendment No. 1 to Texas Department of Agriculture (TDA) CDBG Program Contract No. C719210.

Molly Guard, GIS & Planning Program Manager – page 35

7. FYE 2021 Cost Pool Budgets Update (AF): Accept recommendation, if any, regarding TCOG’s FYE 2021 Cost Pool Budgets.

Mindi Jones, Finance Director – page 39

8. FYE 2021 Cost Pool Allocations (AF): Accept recommendation, if any, regarding TCOG’s FYE 2021 Cost Pool Budget Rate changes.

Mindi Jones, Finance Director

H. President’s Report

I. Adjourn APPROVAL _________________________ Eric M. Bridges, Executive Director

TCOG Governing Board Minutes 1117 Gallagher Drive, Sherman, Texas

Thursday, August 20, 2020 – 5:30 p.m.

Members Present: Jeff Whitmire, Ken Keeler, Bryan Wilson, Sandra Melton, Nathan Caldwell, Randy Moore, Sherry Howard, Bob Rhoden, Jason Snuggs, Scott Neu Members Absent: Cecil Jones, Stan Thedford, Teresa Adams

A. Jeff Whitmire called the meeting to order and declared a quorum at 5:34.

B. Bob Rhoden provided an invocation. Ken Keeler led the pledge.

C. Guests and staff included: Evan Brown, Judy Fullylove, Rayleen Bingham, Sean Norton, Mindi Jones, Eric Bridges, Clay Barnett, Dana Tennyson, Jim Atchison, Marsha Wilson, Virginia Rhodes

D. Sandra Melton was inducted as new Governing Board members for 2020-2022.

E. Eric Bridges referred the board to the Strategic Plan Update document for updates. He also notified the board that the Town of Road Runner joined TCOG membership.

F. Dana Tennyson with Billow Marketing provided a presentation on the status of the US Census 2020. She referred to the rapid response guide and contest promotion distributed via email to the Board.

G. Bryan Wilson made a motion to approve the meeting minutes for July 16, 2020. Bob Rhoden seconded the motion. Motion carried unanimously.

H. Action 1. Ken Keeler made a motion to authorize acceptance, if awarded, of the Sparklight “Up for Any

Challenge” Contest Award. This motion was seconded by Sandra Melton. Motion passed unanimously.

2. A motion was made by Ken Keeler to authorize submission and acceptance, if awarded, of the annual Section 8 Family Self-Sufficiency Specialist Grant. This motion was seconded by Bob Rhoden. Motion passed unanimously.

3. A motion was made by Jason Snuggs to ratify and authorize changes to the 2020 CSBG budget with the Texas Department of Housing and Community Affairs (Contract #6120003235). This motion was seconded by Nathan Caldwell. Motion carried unanimously.

4. A motion was made by Bryan Wilson to approve 2021 CSBG CAP budget with Texas Department of Housing and Community Affairs. This motion was seconded by Sandra Melton. Motion carried unanimously.

5. A motion was made by Ken Keeler to ratify contract amendment with DOE for Weatherization Assistance Program (WAP) funding. This motion was seconded by Bob Rhoden. Motion carried unanimously.

6. A motion was made by Randy Moore to name Jeff Whitmire as primary TCOG Board Designee and Bryan Wilson as secondary TCOG Board Designee to National Association of Development Organizations (NADO) and Texas Association of Regional Councils (TARC). This motion was seconded by Nathan Caldwell. Motion carried unanimously.

7. There was no action taken regarding TCOG’s FYE 2021 Cost Pool Budgets or allocation rates.

I. Jeff Whitmire adjourned the meeting at 6:51 p.m.

Page 2

TO: TCOG Governing Board

FROM: Mindi Jones, Finance Director MJ

DATE: September 17, 2020

RE: TCOG Audit Report for Fiscal Year Ended April 30, 2020

RECOMMENDATION Accept TCOG’s Audit Report for Fiscal Year Ended 04/30/2020 including: accept the Audit Report as presented; authorize staff to make payment to the audit firm in accordance with the terms of the engagement letter; and authorize distribution of the Audit Report to appropriate grantor agencies.

BACKGROUND TCOG is required to engage an independent certified public accounting firm to perform an annual financial and compliance audit of its operations for the preceding fiscal year and presenting the resulting audit report to the Governing Board for review and approval.

DISCUSSION The Audited Financial Statement for the period of May 1, 2019, through April 30, 2020, as prepared by the independent accounting firm of McClanahan and Holmes, LLP of Denison, Texas, is presented for review and acceptance. A complete copy of the audit report will be provided to each member of the Governing Board at the board meeting.

BUDGET FYE 2020 audit expenses are budgeted in the indirect budget with a not-to-exceed contracted amount of $24,200

Page 3


THRU: Eric M. Bridges, Executive Director

FROM: Judy Conner, AAA Director


RE: HHSC Contract for FY2021-2022

RECOMMENDATION Authorize acceptance of the Health and Human Services Commission (HHSC) contract for Fiscal Years 2021 through 2022.

BACKGROUND TCOG's Area Agency on Aging Department is responsible for the development and coordination of a comprehensive system of services for individuals age 60 and over and their caregivers and those individuals with a disability residing in Cooke, Fannin and Grayson counties. The overall goal is to promote lifelong independence by providing alternatives in long-term care options through a wide variety of services. All programs are funded in part by federal, state and local contributions from individuals, businesses and foundations.

DISCUSSION This is a two-year contract between the Health and Human Services Commission (HHSC) and TCOG's Area Agency on Aging to administer the Older American's Act in the tri-county area of the Texoma region: Grayson, Fannin and Cooke. The contract period is from October 1, 2020 through September 30, 2022.

BUDGET Budget will be presented at a later date upon receiving the federal and state funds.

Page 4

Page 5

Page 6

Page 7

Page 8

Page 9


THRU: Eric M. Bridges, Executive Director FROM: Judy Fullylove, Energy Services Department Director JF


RE: Community Services Block Grant (CSBG) Contract with Texas Department of Housing and Community Affairs (TDHCA) Amendment No. 3

RECOMMENDATION Authorize acceptance of State-initiated amendment of the FY2020 CSBG Contract 61200003235.

BACKGROUND The Texas Department of Housing and Community Affairs amended Section 4. A

Department Financial Obligations of this Contract is hereby amended to read as follows: “Section 4. A. “Department Financial Obligations. In consideration of the Subrecipient’s satisfactory performance of this contract, Department shall reimburse the actual allowable costs incurred by Subrecipient during the Contract Term in an amount up to $245,911 in accordance with the budget as approved by the Department with the community action plan (as may be amended in writing), and the terms of this contract.

The CSBG program provides support for a range of services and activities which address the causes of poverty including but not limited to employment, education, income, housing, nutrition, emergency services and/or health.

DISCUSSION The contract provides direct services to low-income residents of Cooke, Fannin, and Grayson counties. Contract period January 1, 2020 through December 31, 2020. Income eligibility is up to 200% of the Federal Poverty Level.

BUDGET Budget increase of $2,126. New contract amount of $245,911. Original amount of contract was $243,785. The additional funding will be added to direct services to benefit clients.

Page 10

Page 11

Page 12


THRU: Eric M Bridges, Executive Director FROM: Judy Fullylove, Energy Services Department Director JF


RE: FY 2020 Community Services Block Grant Program and CARES Act (CSBG-CV) through Texas Department of Housing and Community Affairs (TDHCA) – Amendment No. 1

RECOMMENDATION Authorize acceptance of State-initiated amendment for the FY 2020 CSBG-CV contract.

BACKGROUND The Texas Department of Housing and Community Affairs amended Section 4. G DEPARTMENT FINANCIAL OBLICATIONS, of the contract as follows:

“Section 4. Department Financial Obligations. G. COVID-19 related pre-award costs incurred between January 20, 2020 and March 27, 2020 may be reimbursed with CARES funding. Examples of COVID-19 related costs include: public health costs such as providing personal protective equipment for staff and sanitizing facilities; and costs incurred to meet individual, family and community-level needs created by the economic impacts of COVID-19, such as emergency food, housing, utility, employment assistance, case management, and other services to help address emergency needs.”

DISCUSSION The contract provides direct services to low-income residents of Cooke, Fannin, and Grayson counties. Contract period March 27, 2020 through July 31, 2021. Income eligibility is up to 200% of the Federal Poverty Level.

BUDGET N/A

Page 13

Page 14

Page 15


THRU: Eric M. Bridges, Executive Director FROM: Judy Fullylove, Energy Services Department Director JF


RE: Community Services Block Grant (CSBG) 5-year Strategic Plan to the Texas Department of Housing and Community Affairs (TDHCA)

RECOMMENDATION Ratify submission of the CSBG 5-year Strategic Plan to the TDHCA.

BACKGROUND In 2015, the United States Health and Human Services (USHHS) issued Information Memorandum No.138 establishing Community Services Block Grant (CSBG) Organizational Standards which require Community Action Agencies to have their governing/advisory body develop and approve a strategic plan every five years.

Strategic planning is used to set the agency priorities focus energy and resources, strengthen operations, ensure that employees and stakeholders are working toward common goals, establish agreement intended outcomes/results, and assess as well as adjust the agency’s direction in response to an ever-changing world.

The plan is a road map to achieving a shared vision of TCOG’s impact on the families and communities we serve.

DISCUSSION Strategic Plan effective January 1, 2021 through December 31, 2025.

BUDGET None

Page 16

Community Services Block Grant 5-Year Strategic Plan

2 0 2 1 - 2 0 2 5

EXECUTIVE SUMMARY

Texoma Council of Governments (TCOG) is a voluntary association of local governments in Cooke, Fannin, and Grayson Counties that works directly with citizens and local jurisdictions to improve and advance economic vitality and quality of life in Texoma. In collaboration with our public and private sector partners, TCOG delivers various programs and services designed to support the health, welfare, and future of our citizens, our communities, and the region as a whole. TCOG employees work hand-in-hand with elected officials and community leaders to develop sustainable and economically viable community and regional development solutions.

Many projects are funded through a state or federal funding allocation to the region. TCOG provides a vast array of direct social services, including the Community Services Block Grant (CSBG). This program seeks to mobilize resources to provide education, economic opportunities, and advocacy for low-income families and communities of Northeast Texas. Services offered by CSBG are designed to promote self-sufficiency.

Other social services include: Section 8 rental assistance (over 600 vouchers each year), benefits counseling, care coordination for the elderly and disabled, caregiver support services, senior volunteer programs, employment and education support, utility assistance, home weatherization, and comprehensive information and referral assistance to seniors, individuals with disabilities, and low-income families.

Collectively, through the planning and development services offered to cities and counties as well as the direct social services provided to citizens, TCOG has played a crucial role in the growth and development of the region since 1968. An Economic Impact Analysis conducted in 2011 estimated TCOG’s overall impact at $34 million for the 2010-2011 fiscal year, including 174 permanent jobs with $6.2 million total earnings, 182,000 volunteer hours served valued at over $4 million, and an additional $658,000 in tax revenues to local jurisdictions. Directly through projects and services and indirectly through overall economic impact to the region, TCOG is touching lives and changing communities.

The Texoma region consists of three north-central Texas counties, all bordering the Red River and the state of Oklahoma (see Figure A). These counties are Cooke, Fannin, and Grayson. Grayson County is the central county, the most populous, and the most urban (Sherman/Denison Metropolitan Area). Grayson is also the largest, at 979 square miles, followed by Fannin and Cooke at 899 and 898 square miles respectively.

Figure A

Page 17

Grayson County, with the largest population 136,212 (2019 US Census Quick Facts) is also the center for major retail, industry, medical facilities, physician specialists, and higher education (Austin College and Grayson College) for the region. Sherman is the county seat of Grayson County and is the largest numerically 44,002. Denison, also in Grayson County, is closest to the Red River. Denison has an estimated population of 25,529. The county is home to 47 social services, seven hospitals, eleven public libraries, two colleges, ten school districts, and ten law enforcement agencies covering 979 square miles. Grayson County is also home to a national wildlife reserve and Lake Texoma.

Cooke County is the westernmost county in the region, with a population of 41,257 (2019 US Census Quick Facts). It has only one large town, Gainesville, with a population of 16,886. The Cooke County economy centers on oil and gas production, and associated industries. The county is served by 21 social service agencies, one community college, five public libraries, two hospitals, nine school districts and nine law enforcement agencies covering an area of 875 square miles.

The easternmost county, Fannin, has an estimated population of 34,514 (2019 US Census Quick Facts). Bonham, the county seat and largest city in the county, has an estimated population of 10,386 with an estimated 2,000 incarcerated at any given time (three prisons/jails in the town). Fannin County is more rural and more agricultural. The county is served by ten social service agencies; five public libraries, a federally-qualified clinic, one public hospital as well as a Veterans Administration hospital; nine school districts and five law enforcement agencies covering an area of 899 square miles.

IIntroduction

In 2015, United States Health and Human Services (USHHS) issued Information Memorandum No. 138 establishing Community Services Block Grant (CSBG) Organizational Standards (OS), which require Community Action Agencies (CAAs) to have their governing/advisory body develop and approve a strategic plan every 5 years.

A) Strategic Plan Workgroup

The Results Oriented Management Accountability, ROMA, logic model was utilized in the development of the plan. The Texas Department of Housing and Community Affairs provided a planning guide as a tool to progress through the stages of preparation.

Input was provided from a variety of stakeholders including: social service agencies, city and county officials, consumers of services, TCOG staff as well as board members.

Over the course of a year members of the workgroup reviewed federal and state mandates impacting CSBG operations, conducted a review of TCOG’s vision, mission and values; and, engaged stakeholders in an examination of the organization’s services through focus groups, surveys and interviews, see Figure B.

Workgroup Members

1. Molly Guard, NCRI, GIS & Planning Program Manager, Texoma Council of Governments 2. Marsha Lindsey, Tripartite Board Member/Secretary, Deputy Director, Workforce Solutions Texoma 3. Sean Norton, Public Information Officer, Texoma Council of Governments 4. Judy Fullylove, Energy Services Director, Texoma Council of Governments 5. Bobbie McDonald, NCRI, CSBG Caseworker, Texoma Council of Governments 6. Joe Passanisi, Tripartite Board Member/Chairman, City of Ravenna, Mayor Pro-Tem 7. Catherine Krantz, Regional Services Planner, Texoma Council of Governments

Page 18

FFigure B

B) Key Data from Community Needs Assessment

The 2019-2021 Community Needs Assessment prioritized the needs of the region. Mental Health Needs groups such as the Texoma Behavioral Health Leadership Team are addressing

this issue. Childhood Poverty research through Bridges out of Poverty shows early childhood education programs

as essential in alleviating poverty at a young age. Housing This is a major need, both for the families of the region, but also for the economic development

(jobs) of each county. Food Insecurity and Food Deserts The concentration of poverty in specific geographical areas gives rise

both to food deserts and insecurity, and leads to commerce that allows these areas to remain in need. This priority also overlaps with childhood poverty.

Transportation This issue specifically affects the elderly and disabled, who cannot get transportation to medical providers and facilities. Planning efforts are underway by the local MPO and TCOG has a Regionally Coordinated Transportation Plan.

The CSBG strategic plan addresses housing, food insecurity and intergenerational poverty. Although food insecurity is trending downward in priority food access remains a concern.

A disturbing trend is the rise of poverty in the 18 – 34 age category. Unsettling is the high percentage of children under five who live below the poverty line. Intergenerational poverty is one of the major issues in America, and Texoma is no exception; children born and raised in poverty are more likely to perpetuate that existence.

Action or Step to be Completed

Person(s) ResponsibleMilestones/Work

CompletedTimeline for Completion Status/Completion Date

Nationally Certified ROMA Implementer on Staff

Judy Fullylove Certification 6 months Molly Guard, NCRI - 2/20/2020 Bobbie McDonald, NCRI 3/19/2020

Set-up Survey Monkey Account

Judy Fullylove Username/password access One day9/1/19

Select Board Members, Staff to serve on Leadership team

Judy Fullylove/Eric Bridges Notification to selected individuals

Half day3/3/19

Clarify mandates, vision, mission and values.

Workgroup Meeting and minutes w/leadership team

Half day4/3/19

Assess current situation Workgroup Survey Monkey to agencies, Staff, cities, counties, ISDs, current customers. Conducted focust groups.

1.5 years

4/1/2020 - 7/15/2020

Identify key strategies Judy Fullylove, Molly Guard, Bobbie McDonald

Worksheet 4 completed Two weeks7/1/20

Establish goals Judy Fullylove, Molly Guard, Bobbie McDonald

Worksheets 5a & 5b completed

Two weeks8/1/2020 - 8/15/2020

Write plan Judy Fullylove Written Strategic Plan Two weeks 8/17-31/2020Adopt plan TCOG Governing Board Written Strategic Plan 1 hour 9/17/20

Time Period (years) covered by the Strategic Plan: 2021 - 2025Subrecipient:

Worksheets 1bTexoma Council of Governments

Page 19

Mental health and transportation priorities are being addressed by other agencies with expertise relative to these issues.

Prioritization, domains, and family or community level of issues in the strategic plan are:

SSafe and Affordable Housing Domain: Housing Level of Need: Family and/or Community Food Insecurity/food deserts Domain: Health and Social/Behavioral Development Level of Need: Family and/or Community Generational Poverty: Job Skills Program Domain: Education and Cognitive Development Level of Need: Family and/or Community

C) Customer Satisfaction Data and Customer Input Used in Strategic Plan

The survey questions provided by the Texas Department of Housing and Community Affairs in the Strategic Planning Guide were used to gather information from local organizations, focus groups, clients, frontline staff and city/county officials. Responses were collected during the 2nd quarter of 2020, cataloged and analyzed. Responses were used in the SWOT. Feedback from surveys and focus groups are recorded in worksheet 1c-1d of the strategic plan guide.

Community Organization & Service Agency Survey Community and service provider agencies for impoverished households in each of the three counties completed an online survey through Survey Monkey.

Focus Groups in Each County Focus group participants were frontline staff, Foster Grandparent volunteers, the Tripartite Board and program recipients. Each focus group lasted for approximately 60 minutes.

City/County Official Online Survey A survey through Survey Monkey was completed by local office city officials. All three counties were represented by both county and city level elected office holders.

Client Satisfaction Survey A client satisfaction survey, through Survey Monkey, was sent to clients enrolled in the utility assistance and weatherization programs.

D) Integrating ROMA and the SP

Every effort has been made to adhere to ROMA standards in the preparation of the strategic plan. Staff members Molly Guard and Bobbie McDonald achieved Nationally Certified ROMA Implementer Certifications in March 2020 and April 2020, respectively. Both not only actively participated in the work group but reviewed the plan prior to submission.

Page 20

EE) Vision, Mission and Values of Organization

On Wednesday, April 3, 2019 the workgroup met to review TCOG’s Vision, Mission, and Values; all three were maintained without changes, worksheet 2b.

Vision statement: Better Leaders Building Better Lives

Mission statement: TCOG’s CSBG program mobilizes resources to provide education, economic opportunities, and to advocate for the needs of low-income families and communities of Northeast Texas, through a range of services in order to promote self-sufficiency.

Guiding principles (values): commitment, integrity, courage, trust, support and celebration remains unchanged. TCOG’s vision, mission and values connects the organization to our efforts and plans for bringing additional resources into the region; for organization growth and expansion of programs; making life better for more people. This effort is essential, as growth and progress in Texoma is ultimately measured by the quality of life.

F) Strengths, Weaknesses, Opportunities, Threats (SWOT)

A summary of organizational strengths, weaknesses, opportunities and threats are summarized in figures B1, B2 and C. Figures B1 and B2 highlights TCOG’s internal strengths and weaknesses. Figure C highlight external opportunities and threats. The source documents were the 2019-2021 Community Needs Assessment and stakeholder input.

Figure B1

Develop talent management plan to attract and maintain staff. Improve benefits and salary to retain talented and committed staff.

A strong website along with a robust social media.

A mixture of human social service programs, as well as programs addressing the needs of regional municipalities and constituents, with a focus on strengthening communities.

Seek opportunities between TCOG social services and TCOG regional services to address local problems.

Increase assets and personnel to perform high quality planning, research, and analysis.

Produce and feature videos of success stories.

Promote census completion for increased federal dollars into the area.Federal and state funded contracts that help address family/community needs.

Trained, professional, compentent staff from front line to executive director, who are dedicated to improving the lives of the residents of Texoma. Employees are driven to serve; staff works well together; compassionate.

The willingness to take on new programs.

STRENGTHSOptions to Take Advantage of StrengthsAreas of Strength

Page 21

FFigure B2

Figure C

The needs and challenges of rural Cooke and Fannin counties relative to the more urban Grayson county, as well as the assets to address those challenges in the two counties.

Add a second CSBG case worker needed to address needs of rural counties.

Lack of sustainable funding outside of Federal and State revenue streams.

Seek private funders who champion self-sufficiency efforts and would partner to assist with needs not addressed by government contracts.

Client cooperation. Incentivize case management customers to accomplish goals.

Reaching agency TOP goals consistently. Develop plan to aggressively target impoverished households to enroll into case management.

Build organizational standards to 100%Compliance with CSBG National Organizational standards.

Options to Overcome WeaknessesAreas of Weakness

WEAKNESSES

Political Climate

Budget/Funding

Social TechnologyDemographic Changes

Other

Legal IssuesEconomic ClimateAreas to Consider:

Options to Take Advantage of OpportunitiesExternal Opportunities

Reduced or increased federal funding Plan to expend funding equitably amoung counties and households in poverty

THREATS

Options to Take to Overcome ThreatsExternal Threats

An aging housing issue in mos of the cities and counties within the region.

Application to the Homeowners Rehabilitation Assistance program through TDHCA.

Coronavirus pandemic Review and improve business continuity plan.

Economy weakened by coronvirus pandemic. Some business/jobs are permanently gone.

OPPORTUNITIES

Retrain individuals for work-on-demand jobs.

A degree of political resistance to social service programs.

Meet with county/city leadership about the benefits of self-sufficiency programs for their citizens.

Worksheet Step 3c: External Assessment

Page 22

GG) Strategic Issues Identified

TCOG strategic plan includes an agency goal of 100% compliance of National Organizational Standards and effective program outcomes, Figure D.

Figure D

Activities proposed for the strategic plan are: revitalization of low-income communities by developing a food security plan for the city of Ladonia (Fannin); a region wide revitalization program to improve and build safe and affordable housing for people with disabilities; and, finally, as self-sufficiency program to enroll persons in job skills programs to increase earnings at or above a living wage, see Figure E.

Subrecipient:

Strategic IssueWhat Makes It A Strategic

Issue?Consequences Of Not

Addressing IssueBenefits Of Addressing Issue Steps To Address Issue

Compliance with CSBG Organizational Standards

Federal requirement to comply with CSBG organizational standards

Possible loss of CSBG eligible entity status

Retain CSBG eligible entity etatus

Engage HR director, Finance Director to review related compliance.

Inefficient operations Improved organizational systems

Review compliance monthly

Increased accountability of staff and board

Develop plan to address deficiencies

Effective Program Outcomes

TDHCA requirement Monitoring findings Positive and increased outcomes for clients

Quarterly program evaluation

ROMA Stagnant programs and services

Increased diversity in services offered

Review programs for continual improvement of program services based on evaluation results

Clients not receiving optimal services

More comprehensive program planning

Seek funding opportunities to expand programs and services

Texoma Council of GovernmentsWorksheet Step 4 – Key Strategic Issues

Time Period (years) covered by the Strategic Plan: 2021-2025

Page 23

FFigure E

Housing is a major need, both for the families of the region, but also for the economic development (jobs) of each county. While cities are already addressing this issue there remains an opportunity to provide for safe and affordable housing to people with disabilities. A Homeowners Rehabilitation Assistance contract was awarded to TCOG by the Texas Department of Housing and Community Affairs in 2020. Figure F demonstrates outputs and outcome projected over the next five years.

Figure F

In 2019, TCOG hired a full-time CSBG caseworker dedicated to the delivery of services and transition out of poverty (TOP) goals. Achieving self-sufficiency is a major objective, if not mandate, of the CSBG program. Client success is largely dependent on higher wage earnings for the household overall. Therefore, throughout the next five years CSBG will concentrate its efforts on opportunities for individuals to overcome impoverishment and succeed through enrolling in case management. Figure G.

Subrecipient:

Ranking of Need # from 2019 CNA

Level of Need

Service or Activity & # to be served

CSBG Purpose

AddressedOutcome (general stmnt

of results expected)Indicator (% expected to achieve

outcome)Actual Results (% who achieved

outcome)% of Particpants Expected to

Achieve OutcomeMeasurement Tool

(documentation tools)

Frequency of Data Collection &

Reporting

Planning Planning Planning Planning Planning Performance Performance Accountability Accountability Accountability

N/A A Agency wi l l reach compl iancy with CSBG organizational s tandards .

RP Current achievement of 100% OS Standards .

100% N/A TDHCA Org Standards reporting system. TDHCA EXCEL spreadsheet of annual resul ts .

Monthly/Annual ly

2 C Develop a county-level response to food insecuri ty in Fannin County.

RLIC Create 2 out of 3 (90%) susta inable food projects .

90% 90% Minutes from community meetings .

Quarterly

3 F Construct safe and affordable hous ing for low-income, disabled fami l ies .

RLIC 5 out of 25 (20%) disabled cl ients wi l l receive newly constructed homes through Home Rehabi l i tation Ass i s tance

20% 20% Performance reports to TDHCA.

Quarterly

N/A F 40 persons wi l l be enrol led in job ski l l s program

SS 24 of 40 cl ients , or 60% of persons enrol led in job ski l l s program wi l l complete program

60% 60% Caseworkers intake documents and data entered in program software

Dai ly col lection and monthly reporting

Worksheet Step 5a – Planning & EvaluationTexoma Council of Governments

Time Period (years) covered by the Strategic Plan: 2021 - 2025

Subrecipient: 2021-2025

2023/Year 3

2024/Year 4

2025/Year 5

Output: Application intake of 25 households eligible for Homeowner Rehabilitation Assistance Program.

Application intake of 25 households eligible for Homeowner Rehabilitation Assistance Program.


Output: Identify/certify 20% (5 of 25) eligible households for HRA program.

Identify/certify 20% (5 of 25) eligible households for HRA program.


Output: Procure builder through bid process.

Procure builder through bid process.


Outcome: 5 new safe and affordable homes for disbled persons.

5 new safe and affordable homes for disbled persons.






Area to Address:Type of Goal (Agency, Family Housing#1 Goal: 3Objective: Enable people with disabilities to have safe and affordable housingStrategy: Reconstruction or rehabilitation of homes that meets the needs of persons with physical disabilities.

2021/Year 1

2022/Year 2





Texoma Council of Governments Time Period (years) covered by the Strategic Plan:

Worksheet Step 5b – Strategic Plan Goals, Objectives, ,Strategies, and Outcomes

Page 24

FFigure G

Food insecurity signals a economically depressed area. It also overlaps with childhood poverty. TCOG has partnered with Texas A&M Commerce, Texas Agrilife Extension, and the City of Ladonia to begin a garden demonstration project to not only secure fresh whole food for residents but also revitalizing the city and restoring community pride. Figure H.


2023/Year 3

2024/Year 4

2025/Year 5

Output: Enroll 30 persons in either a continuing education program or a on-the-job training program

Enroll 35 persons in either a continuing education program or a on-the-job training program

Enroll 40 persons in either a continuing education program or a on-the-job training

Output: Provide assistance to 30 persons with books and supplies

Provide assistance to 35 persons with books and supplies


Output: Provide 30 persons with support for housing and utility costs

Provide 35 persons with support for housing and utility costs


Outcome: 60% (18 out of the 30 enrollees)will complete education program and obtain their credential, certificate, or degree within the designated time period

60% (21 out of the 35 enrollees) will complete education program and obtain their credential, certificate, or degree within the designated time period


Outcome: 5% (1 out of 30) will obtain obtain an Associate's degree

5% (2 out of 35) will obtain obtain an Associate's degree


Texoma Council of Governments Time Period (years) covered by the Strategic Plan:Worksheet Step 5b – Strategic Plan Goals, Objectives, ,Strategies, and Outcomes

Type of Goal (Agency, Family Area to Address: Education and Cognitive Development#1 Goal: N/A



Objective: Enable low-income persons to earn a higher incomeStrategy: Create and strengthen collaborative working relationship with employers, technical schools, and colleges to assist low-income persons seeking to gain job skills

2021/Year 1

2022/Year 2









Page 25

FFigure H


2023/Year 3

2024/Year 4

2025/Year 5

Output: Texas A&M Commerce will provide 1 work study student to assist Fannidel ISD with Learn, Grow, Eat, Go (LGEG)program.

Texas A&M Commerce will provide 1 work study student to assist Fannidel ISD with Learn, Grow, Eat, Go (LGEG)program.


Output: Enroll 50 additional (new) students in Learn, Grow, Eat, Go(LGEG)Agrilife Extension Program to learn about gardening.

Enroll 50 additional (new) students in Learn, Grow, Eat, Go(LGEG)Agrilife Extension Program to learn about gardening.


Output: Provide LGEG curriculum materials to 50 students.

Provide LGEG curriculum materials to 50 students.


Output: Fannidel H.S. students 1 community fundraiser to collect and replenish garden tools, seeds, and supplies.

Fannidel H.S. students 1 community fundraiser to collect and replenish garden tools, seeds, and supplies.


Output: 80% (40 of 50) Fannindel H.S. students will plant 1 fall garden and 1 spring garden.

80% (40 of 50) Fannindel H.S. students will plant 1 fall garden and 1 spring garden.


Output:

Output: Texas A&M work study student will complete relevant training for working with public school audiences, complete online teacher/leader training for Learn, Grow, Eat, Go curriculum.

Texas A&M work study student will complete relevant training for working with public school audiences, complete online teacher/leader training for Learn, Grow, Eat, Go curriculum.


Outcome: 80% (40 out of 50) students will complete LGEG gardening program in the 3rd year.

80% (40 out of 50) students will complete LGEG gardening program in the 4th year.

80% (40 out of 50) students will complete LGEG gardening program in the 5th year.

Outcome:

Outcome: Texas A&M student will teach LGEG curriculm to Fannindel H.S. students and supervise gardening project.

Texas A&M student will teach LGEG curriculm to Fannindel H.S. students and supervise gardening project.


Outcome: 80% (115 of 144) of students on free/reduced lunch will receive fresh vegetables from spring community garden.

90% (129 of 144) of students on free/reduced lunch will receive fresh vegetables from spring community garden.

90% (129 of 144) of students on free/reduced lunch will be receive fresh vegetables from spring community garden.


Texas A&M work study student will work with city and ISD leadership to Identify up to 5 plots of land for spring community garden consideration.

20% (1 of 5) plot of land will be utilized for planting a community garden.



Fannindel H. S.students will hold 2 community fundraiser to collect garden tools, seeds, and supplies.



80% (20 out of 25 students) will complete LGEG gardening program in the 1st year.

80% (40 out of 50) students will complete LGEG gardening program in the 2nd year.

75% (15 of 20) Fannidel H.S. students will participate in planting a spring vegetable garden.

Objective: Community GardenStrategy: Community Garden Development; Healthy Food Campaign, Nutritious Education Collaborative

2021/Year 1

2022/Year 2



Provide LGEG curriculum materials to 25 Fannidel H.S. students.

Enroll 25 Fannindel H.S. students in Learn, Grow, Eat, Go (LGEG)Agrilife Extension Program to learn about gardening.






Type of Goal (Agency, Family, or Community):

Community Area to Address: Health/Social Behavorial

#1 Goal: 2

Texoma Council of Governments Time Period (years) covered by the Strategic Plan:Worksheet Step 5b – Strategic Plan Goals, Objectives, ,Strategies, and Outcomes

Page 26

HH) Agency Capacity Building

TCOG’s CSBG program hired a new Energy Services Director in 2016. The department includes utility assistance, weatherization and CSBG programs. The Director engaged in understanding the responsibilities of TCOG as a Public Community Action Agency, program management, services, measurement and compliance with federal and state mandates. In 2017, a new tripartite advisory council was formed. The council is comprised of 1/3 public sector, 1/3 private sector, and 1/3 low-income sector and governs under approved bylaws. In 2018, TCOG received approval of the 2019-2021 Community Needs Assessment. Each year, the annual Community Action Plan and Budget is approved. In 2020, two TCOG staff members were certified as Nationally Certified ROMA Implementers (NCRI). TCOG is committed to continuous improvement of the CSBG program. To that end, the 5-year Strategic Plan is includes an agency goal of reaching 100% compliance on the CSBG National Organizational Standards. See Figure I.

Figure I

Page 27

II) Implementation

Action Completion Date Report Frequency Reported to New 3-year Community Needs Assessment

June 1, 2021 N/A Tripartite Board, TCOG Governing Board, Executive Director and TDCHA

Monitoring of Agency Goal Ongoing Monthly TDHCA Monitoring of Community Goal Ongoing Quarterly TDHCA Monitoring of Family Goal Daily/Monthly TDHCA Evaluation of Agency Goal September 30, 2025 Annually TDHCA, Executive Director Evaluation of Community Goal December 31, 2025 Annually Tripartite Board, TCOG

Governing Board, Executive Director and TDCHA

Evaluation of Family Goals December 31, 2025 Annually Tripartite Board, TCOG Governing Board, Executive Director and TDCHA

Achievement of Results 3rd Thursday in September

Annually Tripartite Board, TCOG Governing Board, Executive Director and TDCHA

Reassessment and Update Community Action Plan

September 1 Annually Tripartite Board, TCOG Governing Board, Executive Director and TDCHA

J) Board Approval

Texoma Council of Governments Governing Board will review the CSBG Strategic plan for approval on Thursday, September 17, 2020. TDHCA will be updated at that time.

Page 28

KK) Annual update

Strategic plan updates will be submitted to TCOG’s governing board, tripartite advisory council and TDHCA using the annual update form provided by TDHCA. The charge below are additional reporting requirements.

STANDARD RELATED TO SSTRATEGIC PLAN

1.1 Demonstration of low-income participation in CAAs activities.

TTCOG response: Recorded and reported on monthly performance report.

1.2

Analyze information collected directly from low-income individuals as part of the community assessment.

TTCOG response: 1) Customer service surveys sent to consumer of services over 3-month period. 2) Smaller focus groups that give more in-depth input community, family or agency issues that can be addressed.

1.3

A systematic approach for collecting, analyzing and reporting customer satisfaction data to the board.

TTCOG response: TCOG collects customer satisfaction using Survey Monkey, analysis tool from Survey Monkey is used, reporting to the board/tripartite advisory council will occur once a year.

4.3

Document continuous use of full ROMA cycle and use of a ROMA certified trainer/implementer to assist in implementation.

TCOG response: ROMA cycle used for all planning documents: Community Needs Assessment, Community Action Plan, Strategic Plan and monthly performance reports. TCOG has two NCRI staff members.

6.1

An agency-wide strategic plan in place approved by the governing/advisory body within the past 5 years.

TTCOG response: Plan submitted to TDHCA September 1, 2020. Approval by governing board, September 17, 2020.

6.2

Develop a strategic plan that addresses reduction of poverty, revitalization of low-income communities, and empowerment of people with low incomes to become more self-sufficient.

TCOG response: 6.2 standard included in strategic plan.

6.3 Strategic plan that contains family, agency, and community goals.

TTCOG response: 6.3 standard included in strategic plan

6.4

Customer satisfaction data and customer input collected through the Community Needs Assessment in the strategic planning process.

TCOG response: Included in current CNA and current strategic plan. Future CNA will include customer input and satisfaction data.

6.5

Governing board/advisory body receive an update(s) on meeting the goals of the strategic plan/comparable planning document within the past 12 months.

TCOG response: Governing board/tripartite advisory council will receive updates in annually.

9.3

Present to the governing board/advisory body for review or action: analysis of agency outcomes, operational or strategic program adjustments, and improvements identified within the past 12 months.

TCOG response: Governing board/tripartite advisory council will receive analysis of agency outcomes, operational/strategic program adjustments, and improvements annually.

Page 29

Subr

ecip

ient

:

Rank

ing

of N

eed

# fr

om 2

019

CNA

Leve

l of

Nee

dSe

rvic

e or

Act

ivity

& #

to b

e se

rved

CSBG

Pu

rpos

e Ad

dres

sed

Out

com

e (g

ener

al st

mnt

of

resu

lts e

xpec

ted)

Indi

cato

r (%

exp

ecte

d to

ach

ieve

ou

tcom

e)Ac

tual

Res

ults

(% w

ho

achi

eved

out

com

e)

% o

f Par

ticpa

nts

Expe

cted

to A

chie

ve

Out

com

eM

easu

rem

ent T

ool

(doc

umen

tatio

n to

ols)

Freq

uenc

y of

Dat

a Co

llect

ion

& R

epor

ting

Plan

ning

Plan

ning

Plan

ning

Plan

ning

Plan

ning

Perf

orm

ance

Perf

orm

ance

Acco

unta

bilit

yAc

coun

tabi

lity

Acco

unta

bilit

y

N/A

AAg

ency

will

reac

h co

mpl

ianc

y w

ith C

SBG

orga

niza

tiona

l sta

ndar

ds.

RPCu

rren

t ach

ieve

men

t of

100%

OS

Stan

dard

s.10

0%N/

ATD

HCA

Org

Sta

ndar

ds

repo

rtin

g sy

stem

.

TD

HCA

EXCE

L sp

read

shee

t of a

nnua

l re

sults

.

Mon

thly

/Ann

ually

2C

Deve

lop

a co

unty

-leve

l re

spon

se to

food

inse

curit

y in

Fan

nin

Coun

ty.

RLIC

Crea

te 2

out

of 3

(90%

) su

stai

nabl

e fo

od p

roje

cts.

90%

90%

Min

utes

from

com

mun

ity

mee

tings

.Q

uart

erly

3F

Cons

truc

t saf

e an

d af

ford

able

hou

sing

for l

ow-

inco

me,

disa

bled

fam

ilies

.

RLIC

5 ou

t of 2

5 (2

0%)

disa

bled

clie

nts w

ill

rece

ive

new

ly

cons

truc

ted

hom

es

thro

ugh

Hom

e Re

habi

litat

ion

Assis

tanc

e

20%

20%

Perfo

rman

ce re

port

s to

TDHC

A.Q

uart

erly

N/A

F40

per

sons

will

be

enro

lled

in jo

b sk

ills p

rogr

amSS

24 o

f 40

clien

ts, o

r 60%

of

pers

ons e

nrol

led

in jo

b sk

ills p

rogr

am w

ill

com

plet

e pr

ogra

m

60%

60%

Case

wor

kers

inta

ke

docu

men

ts a

nd d

ata

ente

red

in p

rogr

am

softw

are

Daily

colle

ctio

n an

d m

onth

ly re

port

ing

CSBG

Dom

ain:

Em

ploy

men

t, Ed

ucat

ion

&Co

gniti

ve D

evlo

pmen

t, In

frast

ruct

ure/

Inco

me/

Asse

t Bui

ldin

g, H

ousin

g, H

ealth

& S

ocia

l/Beh

avio

ral D

evel

opm

ent,

Civi

c Eng

agem

ent &

Com

mun

ity In

volv

emen

tNo

te: T

his f

orm

can

be u

sed

to p

lan

wha

t pro

gram

s or s

ervi

ces o

r act

iviti

es (c

omm

unity

, fam

ily, a

nd o

rgan

izatio

nal)

will

be

offe

red

and

to se

t tar

gets

. Loo

k at

the

Top

5 Ne

eds f

rom

mos

t rec

ent C

NA. P

erfo

rman

ce w

ill b

e re

port

ed

Wor

kshe

et S

tep

5a –

Pla

nnin

g &

Eva

luat

ion

Texo

ma

Coun

cil o

f Gov

ernm

ents

Tim

e Pe

riod

(yea

rs) c

over

ed b

y th

e St

rate

gic P

lan:

2021

- 20

25

CSBG

Pup

ose:

Red

uctio

n of

Pov

erty

(RP)

, Rev

italiz

atio

n of

Low

-Inco

me

Com

mun

ites (

RLIC

), Se

lf-Su

fficie

ncy

(SS)

Leve

l of N

eed:

Fam

ily (F

) or C

omm

unity

(C) o

r Age

ncy

(A)

Page 30

Subr

ecip

ient

:20

21-2

025

2023

/Ye

ar 3

2024

/Ye

ar 4

2025

/Ye

ar 5

Out

put:

47 o

f 50

(94%

) org

aniza

tiona

l st

anda

rds a

re su

bmitt

ed to

TDHC

A.49

of 5

0 (9

8%) o

rgan

izatio

nal

stan

dard

s are

subm

itted

to T

DHCA

.50

of 5

0 (1

00%

) of o

rgan

izatio

nal

stan

dard

s are

subm

itted

to

TDHC

A.O

utco

me:

94%

(47

of 5

0) o

rgan

izatio

nal

stan

dard

s are

app

rove

d by

TD

HCA.

98%

(49o

f 50)

org

aniza

tiona

l st

anda

rds a

re a

ppro

ved

by T

DHCA

.10

0% o

f org

aniza

tiona

l sta

ndar

ds

are

appr

oved

by

TDHC

A.

Subr

ecip

ient

:20

21-2

025

2023

/Ye

ar 3

2024

/Ye

ar 4

2025

/Ye

ar 5

Out

put:

Texa

s A&

M C

omm

erce

will

pr

ovid

e 1

wor

k st

udy

stud

ent t

o as

sist F

anni

del I

SD w

ith Le

arn,

Gr

ow, E

at, G

o (L

GEG)

prog

ram

.

Texa

s A&

M C

omm

erce

will

pro

vide

1

wor

k st

udy

stud

ent t

o as

sist

Fann

idel

ISD

with

Lear

n, G

row

, Eat

, Go

(LGE

G)pr

ogra

m.

Texa

s A&

M C

omm

erce

will

pr

ovid

e 1

wor

k st

udy

stud

ent t

o as

sist F

anni

del I

SD w

ith Le

arn,

Gr

ow, E

at, G

o (L

GEG)

prog

ram

.

Out

put:

Enro

ll 50

add

ition

al (n

ew)

stud

ents

in Le

arn,

Gro

w, E

at,

Go(L

GEG)

Agril

ife E

xten

sion

Prog

ram

to le

arn

abou

t gar

deni

ng.

Enro

ll 50

add

ition

al (n

ew) s

tude

nts

in Le

arn,

Gro

w, E

at,

Go(L

GEG)

Agril

ife E

xten

sion

Prog

ram

to

lear

n ab

out g

arde

ning

.

Enro

ll 50

add

ition

al (n

ew)

stud

ents

in Le

arn,

Gro

w, E

at,

Go(L

GEG)

Agril

ife E

xten

sion

Prog

ram

to le

arn

abou

t ga

rden

ing.

Out

put:

Prov

ide

LGEG

curr

iculu

m m

ater

ials

to 5

0 st

uden

ts.

Prov

ide

LGEG

curr

iculu

m m

ater

ials

to 5

0 st

uden

ts.

Prov

ide

LGEG

curr

iculu

m

mat

eria

ls to

50

stud

ents

.

Wor

kshe

et S

tep

5b –

Str

ateg

ic P

lan

Goal

s, O

bjec

tives

, ,St

rate

gies

, and

Out

com

esTe

xom

a Co

uncil

of G

over

nmen

tsTi

me

Perio

d (y

ears

) cov

ered

by

the

Stra

tegi

c Pla

n:Ty

pe o

f Goa

l Ag

ency

Area

to A

ddre

ss:

N/A

2021

/Ye

ar 1

2022

/Ye

ar 2

43 o

f 50

(86%

) org

aniza

tiona

l st

anda

rds a

re su

bmitt

ed to

TD

HCA.

45 o

f 50

(90%

) org

aniza

tiona

l st

anda

rds a

re su

bmitt

ed to

TDH

CA.

86%

(43

out o

f 50)

of

stan

dard

s are

app

rove

d an

d m

et.

90%

(45

out o

f 50)

of s

tand

ards

are

ap

prov

ed a

nd m

et.

#1 G

oal:

N/A

Obj

ectiv

e:

To in

crea

se co

mpl

ianc

e of

org

aniza

tiona

l sta

ndar

dsSt

rate

gy:

Stre

ngth

en C

SBG

prog

ram

by

reac

hing

100

% co

mpl

ianc

e of

nat

iona

l org

aniza

tiona

l sta

ndar

ds.

#1 G

oal:

2O

bjec

tive:

Co

mm

unity

Gar

den

Stra

tegy

:Co

mm

unity

Gar

den

Deve

lopm

ent;

Heal

thy

Food

Cam

paig

n, N

utrit

ious

Edu

catio

n Co

llabo

rativ

e

Wor

kshe

et S

tep

5b –

Str

ateg

ic P

lan

Goal

s, O

bjec

tives

, ,St

rate

gies

, and

Out

com

esTe

xom

a Co

uncil

of G

over

nmen

tsTi

me

Perio

d (y

ears

) cov

ered

by

the

Stra

tegi

c Pla

n:Ty

pe o

f Goa

l Co

mm

unity

Area

to A

ddre

ss:

Heal

th/S

ocia

l Beh

avor

ial

2021

/Ye

ar 1

2022

/Ye

ar 2

Texa

s A&

M C

omm

erce

will

pr

ovid

e 1

wor

k st

udy

stud

ent

to a

ssist

Fan

nide

l ISD

with

Le

arn,

Gro

w, E

at, G

o (L

GEG)

prog

ram

.

Texa

s A&

M C

omm

erce

will

pro

vide

1

wor

k st

udy

stud

ent t

o as

sist F

anni

del

ISD

with

Lear

n, G

row

, Eat

, Go

(LGE

G)pr

ogra

m.

Enro

ll 25

Fan

nind

el H

.S.

stud

ents

in Le

arn,

Gro

w, E

at,

Go (L

GEG)

Agril

ife E

xten

sion

Prog

ram

to le

arn

abou

t ga

rden

ing.

Enro

ll 50

add

ition

al (n

ew) s

tude

nts i

n Le

arn,

Gro

w, E

at, G

o(LG

EG)A

grili

fe

Exte

nsio

n Pr

ogra

m to

lear

n ab

out

gard

enin

g.

Prov

ide

LGEG

curr

iculu

m

mat

eria

ls to

25

Fann

idel

H.S

. t

dt

Prov

ide

LGEG

curr

iculu

m m

ater

ials

to

50 st

uden

ts.

Page 31

Out

put:

Fann

idel

H.S

. stu

dent

s com

mun

ity

host

veg

etab

le/p

lant

sale

to

repl

enish

supp

lies.

Fann

idel

H.S

. stu

dent

s com

mun

ity

host

veg

etab

le/p

lant

sale

to

repl

enish

supp

lies.

Fann

idel

H.S

. stu

dent

s com

mun

ity

host

veg

etab

le/p

lant

sale

to

repl

enish

supp

lies.

Out

put:

80%

(40

of 5

0) F

anni

ndel

H.S

. st

uden

ts w

ill p

lant

1 fa

ll ga

rden

an

d 1

sprin

g ga

rden

.

80%

(40

of 5

0) F

anni

ndel

H.S

. st

uden

ts w

ill p

lant

1 fa

ll ga

rden

and

1

sprin

g ga

rden

.

80%

(40

of 5

0) F

anni

ndel

H.S

. st

uden

ts w

ill p

lant

1 fa

ll ga

rden

an

d 1

sprin

g ga

rden

.

Out

put:

Out

put:

Texa

s A&

M w

ork

stud

y st

uden

t w

ill co

mpl

ete

rele

vant

trai

ning

for

wor

king

with

pub

lic sc

hool

au

dien

ces,

com

plet

e on

line

teac

her/

lead

er tr

aini

ng fo

r Lea

rn,

Grow

, Eat

, Go

curr

iculu

m.

Texa

s A&

M w

ork

stud

y st

uden

t will

co

mpl

ete

rele

vant

trai

ning

for

wor

king

with

pub

lic sc

hool

au

dien

ces,

com

plet

e on

line

teac

her/

lead

er tr

aini

ng fo

r Lea

rn,

Grow

, Eat

, Go

curr

iculu

m.

Texa

s A&

M w

ork

stud

y st

uden

t w

ill co

mpl

ete

rele

vant

trai

ning

for

wor

king

with

pub

lic sc

hool

au

dien

ces,

com

plet

e on

line

teac

her/

lead

er tr

aini

ng fo

r Lea

rn,

Grow

, Eat

, Go

curr

iculu

m.

Out

com

e:80

% (4

0 ou

t of 5

0) st

uden

ts w

ill

com

plet

e LG

EG g

arde

ning

pr

ogra

m in

the

3rd

year

.

80%

(40

out o

f 50)

stud

ents

will

co

mpl

ete

LGEG

gar

deni

ng p

rogr

am

in th

e 4t

h ye

ar.

80%

(40

out o

f 50)

stud

ents

will

co

mpl

ete

LGEG

gar

deni

ng

prog

ram

in th

e 5t

h ye

ar.

Out

com

e:

Out

com

e:Te

xas A

&M

stud

ent w

ill te

ach

LGEG

curr

iculm

to F

anni

ndel

H.S

. st

uden

ts a

nd su

perv

ise g

arde

ning

pr

ojec

t.

Texa

s A&

M st

uden

t will

teac

h LG

EG

curr

iculm

to F

anni

ndel

H.S

. stu

dent

s an

d su

perv

ise g

arde

ning

pro

ject

.

Texa

s A&

M st

uden

t will

teac

h LG

EG cu

rricu

lm to

Fan

nind

el H

.S.

stud

ents

and

supe

rvise

gar

deni

ng

proj

ect.

Fann

inde

l H. S

.stud

ents

will

ho

ld co

mm

unity

fund

raise

r to

colle

ct g

arde

n to

ols,

seed

s, an

d su

pplie

s.

80%

(20

out o

f 25

stud

ents

) w

ill co

mpl

ete

LGEG

gar

deni

ng

prog

ram

in th

e 1s

t yea

r.

80%

(40

out o

f 50)

stud

ents

will

co

mpl

ete

LGEG

gar

deni

ng p

rogr

am in

th

e 2n

d ye

ar.

20%

(1 o

f 5) p

lot o

f lan

d w

ill

Texa

s A&

M st

uden

t will

teac

h LG

EG cu

rricu

lm to

Fan

nind

el

H.S.

stud

ents

and

supe

rvise

ga

rden

ing

proj

ect.

Texa

s A&

M st

uden

t will

teac

h LG

EG

curr

iculm

to F

anni

ndel

H.S

. stu

dent

s an

d su

perv

ise g

arde

ning

pro

ject

.

Fann

idel

H.S

. stu

dent

s com

mun

ity

host

veg

etab

le/p

lant

sale

to

repl

enish

supp

lies.

75%

(15

of 2

0) F

anni

del H

.S.

stud

ents

will

par

ticip

ate

in

plan

ting

a sp

ring

vege

tabl

e ga

rden

.

75%

(38

of 5

0) F

anni

ndel

H.S

. st

uden

ts w

ill p

lant

1 fa

ll ga

rden

and

1

sprin

g ga

rden

.

Texa

s A&

M w

ork

stud

y st

uden

t will

wor

k w

ith ci

ty a

nd

ISD

lead

ersh

ip to

Iden

tify

up

to 5

plo

ts o

f lan

d fo

r spr

ing

com

mun

ity g

arde

n co

nsid

erat

ion.

Texa

s A&

M w

ork

stud

y st

uden

t will

com

plet

e re

leva

nt

trai

ning

for w

orki

ng w

ith

publ

ic sc

hool

aud

ienc

es,

com

plet

e on

line

teac

her/

lead

er tr

aini

ng fo

r Le

arn,

Gro

w, E

at, G

o cu

rricu

lum

.

Texa

s A&

M w

ork

stud

y st

uden

t will

co

mpl

ete

rele

vant

trai

ning

for

wor

king

with

pub

lic sc

hool

au

dien

ces,

com

plet

e on

line

teac

her/

lead

er tr

aini

ng fo

r Lea

rn,

Grow

, Eat

, Go

curr

iculu

m.

Page 32

Out

com

e:80

% (1

15 o

f 144

) of s

tude

nts o

n fre

e/re

duce

d lu

nch

will

rece

ive

fresh

veg

etab

les f

rom

sprin

g co

mm

unity

gar

den.

90%

(129

of 1

44) o

f stu

dent

s on

free/

redu

ced

lunc

h w

ill re

ceiv

e fre

sh v

eget

able

s fro

m sp

ring

com

mun

ity g

arde

n.

90%

(129

of 1

44) o

f stu

dent

s on

free/

redu

ced

lunc

h w

ill b

e re

ceiv

e fre

sh v

eget

able

s fro

m sp

ring

com

mun

ity g

arde

n.

Subr

ecip

ient

:20

21-2

025

2023

/Ye

ar 3

2024

/Ye

ar 4

2025

/Ye

ar 5

Out

put:

Appl

icatio

n in

take

of 2

5 ho

useh

olds

elig

ible

for

Hom

eow

ner R

ehab

ilita

tion

Assis

tanc

e Pr

ogra

m.

Appl

icatio

n in

take

of 2

5 ho

useh

olds

el

igib

le fo

r Hom

eow

ner

Reha

bilit

atio

n As

sista

nce

Prog

ram

.

Appl

icatio

n in

take

of 2

5 ho

useh

olds

elig

ible

for

Hom

eow

ner R

ehab

ilita

tion

Assis

tanc

e Pr

ogra

m.

Out

put:

Iden

tify/

cert

ify 2

0% (5

of 2

5)

elig

ible

hou

seho

lds f

or H

RA

prog

ram

.

Iden

tify/

cert

ify 2

0% (5

of 2

5)

elig

ible

hou

seho

lds f

or H

RA

prog

ram

.

Iden

tify/

cert

ify 2

0% (5

of 2

5)

elig

ible

hou

seho

lds f

or H

RA

prog

ram

.O

utpu

t:Pr

ocur

e bu

ilder

thro

ugh

bid

proc

ess.

Proc

ure

build

er th

roug

h bi

d pr

oces

s.Pr

ocur

e bu

ilder

thro

ugh

bid

proc

ess.

Out

com

e:5

new

safe

and

affo

rdab

le h

omes

fo

r disb

led

pers

ons.

5 ne

w sa

fe a

nd a

fford

able

hom

es

for d

isble

d pe

rson

s.5

new

safe

and

affo

rdab

le h

omes

fo

r disb

led

pers

ons.

Subr

ecip

ient

:20

21-2

025

2023

/Ye

ar 3

2024

/Ye

ar 4

2025

/Ye

ar 5

Out

put:

Enro

ll 30

per

sons

in e

ither

a

cont

inui

ng e

duca

tion

prog

ram

or

a on

-the-

job

trai

ning

pro

gram

Enro

ll 35

per

sons

in e

ither

a

cont

inui

ng e

duca

tion

prog

ram

or a

on

-the-

job

trai

ning

pro

gram

Enro

ll 40

per

sons

in e

ither

a

cont

inui

ng e

duca

tion

prog

ram

or

a on

-the-

job

trai

ning

pro

gram

#1 G

oal:

3O

bjec

tive:

En

able

peo

ple

with

disa

bilit

ies t

o ha

ve sa

fe a

nd a

fford

able

hou

sing

Stra

tegy

:Re

cons

truc

tion

or re

habi

litat

ion

of h

omes

that

mee

ts th

e ne

eds o

f per

sons

with

phy

sical

disa

bilit

ies.

50%

(72

of 1

44) o

f stu

dent

s on

free/

redu

ced

lunc

h w

ill

rece

ive

fresh

veg

etab

les f

rom

sp

ring

com

mun

ity g

arde

n.

75%

(108

of 1

44) o

f stu

dent

s on

free/

redu

ced

lunc

h w

ill re

ceiv

e fre

sh

vege

tabl

es fr

om sp

ring

com

mun

ity

gard

en.

Wor

kshe

et S

tep

5b –

Str

ateg

ic P

lan

Goal

s, O

bjec

tives

, ,St

rate

gies

, and

Out

com

esTe

xom

a Co

uncil

of G

over

nmen

tsTi

me

Perio

d (y

ears

) cov

ered

by

the

Stra

tegi

c Pla

n:Ty

pe o

f Goa

l Fa

mily

Area

to A

ddre

ss:

Hous

ing

2021

/Ye

ar 1

2022

/Ye

ar 2

Appl

icatio

n in

take

of 1

5 ho

useh

olds

elig

ible

for

Hom

eow

ner R

ehab

ilita

tion

Assis

tanc

e Pr

ogra

m.

Appl

icatio

n in

take

of 2

0 ho

useh

olds

el

igib

le fo

r Hom

eow

ner

Reha

bilit

atio

n As

sista

nce

Prog

ram

.

Iden

tify/

cert

ify 2

0% (3

of 1

5)

elig

ible

hou

seho

lds f

or H

RA

prog

ram

.

Iden

tify/

cert

ify 2

0% (4

of 2

0) e

ligib

le

hous

ehol

ds fo

r HRA

pro

gram

.

Proc

ure

build

er th

roug

h bi

d pr

oces

s.Pr

ocur

e bu

ilder

thro

ugh

bid

proc

ess.

3 ne

w sa

fe a

nd a

fford

able

ho

mes

for d

isble

d pe

rson

s.

#1 G

oal:

N/A

Obj

ectiv

e:

Enab

le lo

w-in

com

e pe

rson

s to

earn

a h

ighe

r inc

ome

Stra

tegy

:Cr

eate

and

stre

ngth

en co

llabo

rativ

e w

orki

ng re

latio

nshi

p w

ith e

mpl

oyer

s, te

chni

cal s

choo

ls, a

nd co

llege

s to

assis

t low

-inco

me

pers

ons s

eeki

ng to

gai

n jo

b sk

ills

4 ne

w sa

fe a

nd a

fford

able

hom

es fo

r di

sble

d pe

rson

s.

Wor

kshe

et S

tep

5b –

Str

ateg

ic P

lan

Goal

s, O

bjec

tives

, ,St

rate

gies

, and

Out

com

esTe

xom

a Co

uncil

of G

over

nmen

tsTi

me

Perio

d (y

ears

) cov

ered

by

the

Stra

tegi

c Pla

n:Ty

pe o

f Goa

l Fa

mily

Area

to A

ddre

ss:

Educ

atio

n an

d Co

gniti

ve D

evel

opm

ent

2021

/Ye

ar 1

2022

/Ye

ar 2

Enro

ll 20

per

sons

in e

ither

a

cont

inui

ng e

duca

tion

prog

ram

or

a o

n-th

e-jo

b tr

aini

ng

prog

ram

Enro

ll 30

per

sons

in e

ither

a

cont

inui

ng e

duca

tion

prog

ram

or a

on

-the-

job

trai

ning

pro

gram

Page 33

Out

put:

Prov

ide

assis

tanc

e to

30

pers

ons

with

boo

ks a

nd su

pplie

sPr

ovid

e as

sista

nce

to 3

5 pe

rson

s w

ith b

ooks

and

supp

lies

Prov

ide

assis

tanc

e to

40

pers

ons

with

boo

ks a

nd su

pplie

s

Out

put:

Prov

ide

30 p

erso

ns w

ith su

ppor

t fo

r hou

sing

and

utili

ty co

sts

Prov

ide

35 p

erso

ns w

ith su

ppor

t for

ho

usin

g an

d ut

ility

cost

s Pr

ovid

e 40

per

sons

with

supp

ort

for h

ousin

g an

d ut

ility

cost

s

Out

com

e:60

% (1

8 ou

t of t

he 3

0 en

rolle

es)w

ill co

mpl

ete

educ

atio

n pr

ogra

m a

nd o

btai

n th

eir

cred

entia

l, ce

rtifi

cate

, or d

egre

e w

ithin

the

desig

nate

d tim

e pe

riod

60%

(21

out o

f the

35

enro

llees

) will

co

mpl

ete

educ

atio

n pr

ogra

m a

nd

obta

in th

eir c

rede

ntia

l, ce

rtifi

cate

, or

deg

ree

with

in th

e de

signa

ted

time

perio

d

60%

(24

out o

f the

40

enro

llees

) w

ill co

mpl

ete

educ

atio

n pr

ogra

m

and

obta

in th

eir c

rede

ntia

l, ce

rtifi

cate

, or d

egre

e w

ithin

the

desig

nate

d tim

e pe

riod

Out

com

e:5%

(1 o

ut o

f 30)

will

obt

ain

obta

in

an A

ssoc

iate

's de

gree

5% (2

out

of 3

5) w

ill o

btai

n ob

tain

an

Ass

ocia

te's

degr

ee5%

(2 o

ut o

f 40)

will

obt

ain

obta

in

an A

ssoc

iate

's de

gree

Prov

ide

20 p

erso

ns w

ith

supp

ort f

or h

ousin

g an

d ut

ility

co

sts

Prov

ide

30 p

erso

ns w

ith su

ppor

t for

ho

usin

g an

d ut

ility

cost

s

60%

(12

out o

f the

20

enro

llees

) will

com

plet

e ed

ucat

ion

prog

ram

and

obt

ain

thei

r cre

dent

ial,

cert

ifica

te, o

r de

gree

with

in th

e de

signa

ted

time

perio

d

60%

(18

out o

f the

30

enro

llees

) will

co

mpl

ete

educ

atio

n pr

ogra

m a

nd

obta

in th

eir c

rede

ntia

l, ce

rtifi

cate

, or

degr

ee w

ithin

the

desig

nate

d tim

e pe

riod

5% (1

out

of 2

0) w

ill o

btai

n ob

tain

an

Asso

ciate

's de

gree

5% (1

out

of 3

0) w

ill o

btai

n ob

tain

an

Asso

ciate

's de

gree

Prov

ide

assis

tanc

e to

20

pers

ons w

ith b

ooks

and

su

pplie

s

Prov

ide

assis

tanc

e to

30

pers

ons w

ith

book

s and

supp

lies

Page 34


THRU: Eric M. Bridges, Executive Director

FROM: Molly Guard, GIS & Planning Program Manager


RE: Texas Community Development Block Grant (CDBG) Contract Amendment No. 1

RECOMMENDATION Ratify Amendment No. 1 to Texas Department of Agriculture (TDA) CDBG Program Contract No. C719210.

BACKGROUND Texas CDBG funded a small technical assistance grant to TCOG back in early January 2020. The service periods of the contract were September 1, 2019 through August 31, 2020 (2019) and September 1, 2020 through August 31, 2021 (2020). The contract amount for the 2019 service period was $8,404 with the contract amount of the 2020 service period to be determined. The scope of work included general technical assistance and training, Section 3 (HUD) outreach, dissemination of program information, and fair housing events.

DISCUSSION There are two components to the amendment. First, TDA is extending the 2019 service period end date to December 31, 2020 with no change in the funding amount. Second, TDA is adding additional funds to the 2020 service period with no change in the service period end date.

BUDGET An increase of $8,673 to the 2020 service period for a total amount of $17,077

Page 35

Page 1 of 2

TEXAS DEPARTMENT OF AGRICULTURE

TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

AMENDMENT NO. 1

CONTRACT NO. C719210

TEXOMA COUNCIL OF GOVERNMENTS STATE OF TEXAS COUNTY OF TRAVIS Section 1. The Texas Department of Agriculture, an agency of the State of Texas, hereinafter referred to as the (“Department”), and the Texoma Council of Governments, ("Contractor"), collectively referred to as the (“Parties”), agree to amend the Texas Community Development Block Grant Program (“TxCDBG”) Contract C719210, for the performance of technical assistance activities. Section 2.

A. The parties agree to amend the contract identified in Section 1 above by replacing Section 3,

Obligations of the Department, paragraph 2. with the following language:

2. The Department shall not be liable to Contractor for any costs incurred by Contractor which have not been billed to the Department as follows:

Costs incurred Reimbursement request

due to TDA Year 1

State Fiscal Year: 2020, as extended February 1, 2021 TxCDBG Year: 2019, as extended Service Period: September 1, 2019 to December 31, 2020

Year 2

State Fiscal Year: 2021 September 30, 2021 TxCDBG Year: 2020 Service Period: September 1, 2020 to August 31, 2021

Costs incurred from September 1, 2020, through December 31, 2020, must clearly identify the Program Year with which the costs are associated.

B. The parties hereto agree to amend the contract identified in Section 1 above so that Attachment B,

Budget, is revised to read hereafter as given in the Budget attached to this amendment, hereinafter referred to as Exhibit B, and hereby made a part of this amendment. Attachment B consists of 1 page.

Page 36

Page 2 of 2

Section 3. All oral and written agreements between the parties relating to the subject manner of this amendment that were made prior to the execution of this document have been reduced to writing and are contained herein. Except as amended herein, the contract remains in full force and effect. This amendment is not effective unless and until it is signed by authorized representatives of both parties. Agreed to and signed by: _________________________________ _______________ Eric M. Bridges, Executive Director Date Texoma Council of Governments Approved and accepted on behalf of the Texas Department of Agriculture. _________________________________ _______________ Jason Fearneyhough, Deputy Commissioner Date Texas Department of Agriculture or Tim Kleinschmidt, General Counsel Texas Department of Agriculture

Page 37

Page 1 of 1 Contract No. C719210

CONTRACT NO. C719210

Texoma Council of Governments

ATTACHMENT B

BUDGET

Activity Funds Awarded Year 1 General Technical Assistance $1681

State Fiscal Year: 2020, as extended Dissemination of Program Information $1681 TxCDBG Year: 2019, as extended Section 3 Outreach $2521 Service Period: September 1, 2019 to December 31, 2020

Fair Housing and Other Outreach $2521

Total Year 1 Funds $8404 Year 2 General Technical Assistance $1734

State Fiscal Year: 2021 Dissemination of Program Information $1735 TxCDBG Year: 2020 Section 3 Outreach $2602 Service Period: September 1, 2020 to August 31, 2021 Fair Housing and Other Outreach $2602

Total Year 2 Funds $8673

Page 38


FROM: Mindi Jones, Finance Director MJ


RE: FYE 2021 Cost Pool Budgets Update

RECOMMENDATION Accept recommendation, if any, regarding TCOG’s FYE 2021 Cost Pool Budgets.

BACKGROUND Each month the Governing Board is presented with a status update of the prior month and current (unreconciled) fiscal year budgets for the indirect cost allocation pool and the central service IT pool and afforded the opportunity to make desired changes to the general and administrative indirect cost allocation rate or the central service IT rate as conditions warrant.

DISCUSSION The following documents are attached: prior month updated Statement of Proposed Indirect Cost for FYE 4/30/2021 Status Report depicting fiscal year budget with fiscal year to date expense and budget balance, Statement of Central Service IT Costs for FYE 4/30/2021 Status Report depicting fiscal year budget with fiscal year to date expense and budget balance.

BUDGET No rate changes are recommended at this time.

Page 39

JULY 2020

July-20 Budget Current Month

Actual Year-to-Date Budget Balance % of Budget

Remaining

REVENUEMortageInterest Income -$ 48.26$ 159.07$ 159.07$ 0.00%

Total INDIRECT SALARY -$ 48.26$ 159.07$ 159.07$ 0.00%INDIRECT SALARY

Indirect SalarySalaries 342,709.76$ 39,989.29$ 80,145.91$ 262,563.85$ 76.61%FICA/Medicare 26,217.30$ 3,077.89$ 6,175.93$ 20,041.37$ 76.44%Unemployment Insurance 342.71$ -$ -$ 342.71$ 100.00%Workers Compensation 1,542.19$ 179.98$ 360.96$ 1,181.23$ 76.59%Insurance Health 21,530.21$ 1,952.37$ 3,331.87$ 18,198.34$ 84.52%Insurance Health Copay Medical 16,044.48$ 1,851.30$ 3,717.75$ 12,326.73$ 76.83%Dental 1,346.40$ 155.40$ 312.06$ 1,034.34$ 76.82%Insurance Health Savings Account 3,083.01$ 363.38$ 728.53$ 2,354.48$ 76.37%Insurance Health Retirement Accou 1,726.80$ 199.26$ 400.16$ 1,326.64$ 76.83%Insurance Life 289.06$ 33.77$ 67.74$ 221.32$ 76.57%Employee Assistance Program 116.77$ -$ 114.48$ 2.29$ 1.96%Fraud Hotline 47.70$ -$ -$ 47.70$ 100.00%Retirement 23,989.69$ 2,785.57$ 5,582.78$ 18,406.91$ 76.73%

Total INDIRECT SALARY 438,986.08$ 50,588.21$ 100,938.17$ 338,047.91$ 77.01%CONTRACTED SERVICES

Janitorial 13,610.00$ 1,133.72$ 3,401.16$ 10,208.84$ 75.01%Lawn Service 3,000.00$ 248.86$ 746.58$ 2,253.42$ 75.11%Pest Control 550.00$ 45.10$ 135.30$ 414.70$ 75.40%

Total CONTRACTED SERVICES 17,160.00$ 1,427.68$ 4,283.04$ 12,876.96$ 75.04%PROFESSIONAL SERVICES

Audit 24,200.00$ -$ -$ 24,200.00$ 100.00%Employee Benefit Consultant 6,450.00$ 4,300.00$ 4,300.00$ 2,150.00$ 33.33%Consultant 16,500.00$ 3,135.00$ 3,135.00$ 13,365.00$ 81.00%Legal 6,500.00$ -$ -$ 6,500.00$ 100.00%

Total PROFESSIONAL SERVICES 53,650.00$ 7,435.00$ 7,435.00$ 46,215.00$ 86.14%UTILITIES

Electric 63,000.00$ 5,847.03$ 16,410.77$ 46,589.23$ 73.95%Natural Gas 21,000.00$ 1,238.77$ 3,715.23$ 17,284.77$ 82.31%Sanitation 1,750.00$ 153.01$ 459.03$ 1,290.97$ 73.77%Water 3,000.00$ 318.24$ 1,125.14$ 1,874.86$ 62.50%

Total UTILITIES 88,750.00$ 7,557.05$ 21,710.17$ 67,039.83$ 75.54%OTHER

Training & Travel 3,500.00$ -$ -$ 3,500.00$ 100.00%Copier Expense 1,100.00$ 125.60$ 350.85$ 749.15$ 68.10%Depreciation 77,700.00$ 6,475.00$ 19,425.00$ 58,275.00$ 75.00%Dues/Subscriptions 10,750.00$ -$ -$ 10,750.00$ 100.00%Insurance 7,950.00$ -$ -$ 7,950.00$ 100.00%Postage 650.00$ 3.25$ 53.25$ 596.75$ 91.81%Printed Material 1,250.00$ -$ 939.70$ 310.30$ 24.82%Building Maintenance 43,500.00$ 4,865.40$ 6,781.37$ 36,718.63$ 84.41%Elevator Maintenance 5,700.00$ 527.88$ 1,531.86$ 4,168.14$ 73.13%

100 - General - 75.0%

10 - Finance and Administration 10000 - Indirect Pool

07/01/2020 - 07/31/2020

Page 40

JULY 2020

July-20 Budget Current Month

Actual Year-to-Date Budget Balance % of Budget

Remaining

Training & Travel 8,400.00$ 969.24$ 2,261.56$ 6,138.44$ 73.08%Mortgage Interest Expense 20,076.00$ 1,732.90$ 5,327.15$ 14,748.85$ 73.47%Supplies 13,000.00$ 609.50$ 1,979.78$ 11,020.22$ 84.77%

Total OTHER 193,576.00$ 15,308.77$ 38,650.52$ 154,925.48$ 80.03%Total INDIRECT 792,122.08$ 82,316.71$ 173,016.90$ 619,105.18$ 78.16%YTD Budget 198,030.52$

REIMBURSEMENTAllocation Indirect Expense 822,066.00$ 94,975.30$ 191,475.07$ 630,590.93$ 76.71%

Total REIMBURSEMENT 822,066.00$ 94,975.30$ 191,475.07$ 630,590.93$ 76.71%YTD Budget 205,516.50$

CENTRAL ITIT-Voice & Data Service 9,216.00$ 923.88$ 2,872.14$ 6,343.86$ 68.84%Network Professional Services 58,428.00$ 3,848.00$ 12,115.00$ 46,313.00$ 79.27%Software-Licensing-Maint 22,207.00$ 2,585.80$ 12,359.14$ 9,847.86$ 44.35%

Total EXPENSES 89,851.00$ 7,357.68$ 27,346.28$ 62,504.72$ 69.56%YTD Budget 22,462.75$

REIMBURSEMENTAllocation CIT Expense 89,851.00$ 10,287.14$ 20,779.32$ 69,071.68$ 76.87%

Total REIMBURSEMENT 89,851.00$ 10,287.14$ 20,779.32$ 69,071.68$ 76.87%YTD Budget 22,462.75$

Page 41

JULY 2020

4/1/2020 FY 2021

Approved Budget YTD Allocations

Thru July 2020 YTD Expenditures

Thru July 2020 Budget Balance % of

Budget Remaining Under/(Over) Indirect* $ 822,066 $ 191,475 $ 173,017 $ 649,049 78.95% $ (18,458)CIT 89,851 20,779 27,346 62,505 69.56% 6,567

Total $ 911,917 $ 212,254 $ 200,363 $ 711,554 78.03% $ (11,891)

FYE 2021 YTD Indirect and CIT Budgets

*Includes Year-to-Date Depreciation Expense Estimate

($18,458)

$6,567

$-

$50,000

$100,000

$150,000

$200,000

$250,000

Indirect* CIT

Expenses vs. Allocations

YTD AllocationsThru July 2020

YTD ExpendituresThru July 2020

Page 42

JULY 2020

Prior Year (07/31/2019)

Prior Month (07/31/2020)

Year-to-Date Change ($) Change (%)

Current Month Not Reconciled

(08/31/2020)

ASSETSCurrent Assets

Cash in Bank General 575,906.00 558,544.00 (17,362.00) -3.01% 489,360.00 Cash in Bank TCEQ 100.00 7,375.00 7,275.00 7275.00% 7,375.00

Cash in Bank Local 110,761.00 156,106.00 45,345.00 40.94% 154,935.00 Cash in Bank 911 439,720.00 435,986.00 (3,734.00) -0.85% 454,001.00 Cash in Bank FSS 96,907.00 107,513.00 10,606.00 10.94% 103,211.00 Cash in Bank Section 8 178,389.00 213,555.00 35,166.00 19.71% 293,913.00

Cash in Bank Chase LOC 355,985.00 0.00 (355,985.00) -100.00% - Texpool Investment Acct 1,020.00 333,144.00 332,124.00 32561.18% 333,026.00 Accounts Receivable 1,026,505.00 1,216,072.00 189,567.00 18.47% 119,725.00 Travel Advance (249.00) 0.00 249.00 -100.00% - Prepaid Items 13,946.00 9,557.00 (4,389.00) -31.47% 10,438.00 Due From 1,040,649.00 1,228,030.00 187,381.00 18.01% 981,823.00 Other Assets 88,749.00 45,130.00 (43,619.00) -49.15% 45,130.00

Total Current Assets 3,928,388.00 4,311,012.00 382,624.00 9.74% 2,992,937.00

Fixed AssetsBuilding & Improvements

2,764,453.00 2,791,012.00 26,559.00 0.96% 2,791,012.00

Furniture, Vehicles & Other Equipment

2,892,773.00 3,061,714.00 168,941.00 5.84% 3,061,714.00

Accumulated Depreciation

(3,209,772.00) (3,473,148.00) (263,376.00) 8.21% (3,473,148.00)

Total Fixed Assets 2,447,454.00 2,379,578.00 (67,876.00) -2.77% 2,379,578.00

Total ASSETS 6,375,842.00 6,690,590.00 314,748.00 4.94% 5,372,515.00

LIABILITIESAccounts Payable 666,195.00 694,622.00 28,427.00 4.27% 342,619.00 Payroll Liability (32,299.00) (10,811.00) 21,488.00 -66.53% (27,393.00) FSS Escrow Liability 96,907.00 115,899.00 18,992.00 19.60% 111,597.00 Due To Due From Other Funds

1,040,649.00 1,228,030.00 187,381.00 18.01% 981,823.00

Deferred Local Revenue - AAA

16,818.00 (2,869.00) (19,687.00) -117.06% 36,364.00

Accrued Compensated Absences

118,146.00 113,289.00 (4,857.00) -4.11% 113,289.00

Long Term Debt Building Payable

600,951.00 521,427.00 (79,524.00) -13.23% 521,427.00

Total LIABILITIES 2,507,367.00 2,659,587.00 152,220.00 6.07% 2,079,726.00

Fund Balance 3,868,475.00 4,031,003.00 162,528.00 4.20% 3,292,789.00

Total Liabilities & Fund Balance6,375,842.00 6,690,590.00 314,748.00 4.94% 5,372,515.00

Yearend adjustment

Close out of grants and year-end

Yearend adjustment

Yearend Depreciation applied

No travel advances open

Close Out of GrantsCost Pool closeout

Texoma Council of GovernmentsFinancial Information

Balance Sheets for the Fiscal Years Ended:

Notes

HHW Event Money from SEP and other sources

Page 43

JULY 2020

7/1/2020Prior Year Thru July

(2019)Current Year Thru

07/31/2020 Change ($) Change (%)

Current Year Not Reconciled

(08/31/2020)

OPERATION REVENUEGrant Revenue 4,073,883.66 4,263,385.55 189,501.89 4.65% 4,660,266.74 Program Revenue 591,110.22 365,314.29 (225,795.93) -38.20% 466,878.57

Investment Income 46.93 216.60 169.67 361.54% 216.60

Total OPERATING REVENUE 4,665,040.81 4,628,916.44 (36,124.37) -0.77% 5,127,361.91

Total Revenue 4,665,040.81 4,628,916.44 (36,124.37) -0.77% 5,127,361.91

EXPENDITURESPersonnel Expenses 605,187.12 689,207.96 84,020.84 13.88% 917,981.56

Program Expenses 143,468.55 173,728.48 30,259.93 21.09% 187,059.62

Direct Services 2,412,805.88 2,441,011.37 28,205.49 1.17% 2,990,829.41 Professional Fees 13,296.69 16,703.32 3,406.63 25.62% 18,700.10

Interest Expense 7,505.87 6,496.53 (1,009.34) -13.45% 8,650.55

Occupancy 83,464.06 67,599.23 (15,864.83) -19.01% 91,797.90 Conferences, Conventions, & Meetings

43,734.59 11,976.87 (31,757.72) -72.61% 13,654.31

Printing & Publications 10,263.26 2,478.94 (7,784.32) -75.85% 4,428.94

Dues & Subscriptions 120.00 804.00 684.00 570.00% 1,279.00 Operations 51,459.86 29,892.80 (21,567.06) -41.91% 59,988.98 Equipment 134,626.13 0.00 (134,626.13) -100.00% 630,196.58

Total EXPENDITURES 3,505,932.01 3,439,899.50 (66,032.51) -1.88% 4,924,566.95

Net Revenue Over Expenditures

1,159,108.80 1,189,016.94 29,908.14 2.58% 202,794.96

Depreciation 19,413.00 19,413.00 0.00 0.00% 25,884.00

1,139,695.80 1,169,603.94 29,908.14 2.58% 176,910.96

Texoma Council of GovernmentsFinancial Information

For the Fiscal and Month-to-Date Periods

Down due to COVID-19



Interest down paying more on principal

Estimated amount of depreciation for year-end entry

Notes

Up due to TexPool Interest

HDM down - Local down -AR Def down

New PSAP Equipment for existing PSAPs

Page 44

Date post:	17-Sep-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

TCOG Governing Board Meeting Agenda 1117 Gallagher Drive ......2020/09/17 · The contract provides...

Documents