TE040 Test Script iPO

TE.040 SYSTEM TEST SCRIPT

Internet Procurement

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Creation Date: May 6, 2008

Last Updated: June 6, 2011

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TE.040 System Test Script

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May 20, 2008

16 - System Test Specifications < Payables Close Period > 3iixl25ii


Contents

Document Control....................................................................................... ii

Overview.....................................................................................................1

System Test Sequences..............................................................................2

01 - System Test Specifications < Loging on To Internet Procurement >....3

02 - System Test Specifications < Set User Preferences >..........................4

03 - System Test Specifications < Create Non-Catalog Request >..............5

04 - System Test Specifications < Create a Catalog Requsition >..............6

05 - System Test Specifications < External Punchout Request) >...............7

6 - System Test Specifications < Punch-out to Oracle Exchange >.............9

7 - System Test Specifications < Employee Expense Reports >...............11

8 - System Test Specifications < Debiting Suppliers Liability >................13

9 - System Test Specifications < Create Invoice Not Matched To PO >.....14

10 - System Test Specifications < Supplier / Employee Refund >.............16

11 - System Test Specifications < Entering Payments >..........................17

12 - System Test Specifications < Cancel Unpaid Invoices >....................18

13 - System Test Specifications < Invoice Distribution Correction >.........19

14 - System Test Specifications < Void Payment >...................................20

15 - System Test Specifications < Payables Month-End Processing >.......21

16 - System Test Specifications < Payables Close Period >......................23

Defect Log.................................................................................................24

Open And Closed Issues For This Deliverable............................................25

Open Issues.........................................................................................25

Closed Issues.......................................................................................25



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Overview

This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Internet Procurement process.

System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). The focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. This system test will include the following types of testing:

Integrated Business Processes

Security Testing



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16 - System Test Specifications < Payables Close Period > 3140251


System Test Sequences

Sequence #

iProcurement Step Description Tester

Test Status

Pass/Fail Notes

1. Internet Procurement Login Logging on to System Active

2. Setting User Personalizations Creating User Preferences Active

3. Non Catalog Requests Creating Non Catalog Requsition Active

4. Catalog Request Creating Catalog Requsition Active

5. External Punch-Out Using External Suppliers Catalog to Create a Requsition

Active

6. Oracle Exchange Punch-Out Using Oracle Exchange Catalogs to Create a Requsition

Active

7. Employee Expense Reports Employee Expense Reports Active

8. Debiting Suppliers Liability Debiting Suppliers Liability Active

9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active

10. Supplier / Employee Refund Supplier / Employee Refund Active

11. Entering Payments Entering Payments Active

12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active

13. Invoice Distribution Correction Invoice Distribution Correction Active

14. Void Payment Void Payment Active

15. Payables Month-End Processing Payables Month-End Processing Active



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Sequence #

iProcurement Step Description Tester

Test Status

Pass/Fail Notes

16. Payables Close Period Payables Close Period Active



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May 20, 2008



01 - System Test Specifications < Internet Procurement Log-In >

ScenarioStep Event

TestStep Role

Menuor Path

Test Step DetailsExpected Results Actual Results Status

1.1 Internet Procurement Log-In

Log-In to Internet Procurement Module

End User Instance Url>

UserName>

Password>

- Launch Applicable URL

- Fill in assigned username

- Enter default Password

- Create New Password

- Save work

- Self Service page opens

- User can view the start page in iProcurement



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May 20, 2008



02 - System Test Specifications < Setting User Personalizations >

ScenarioStep

Event

TestStep Role

Actionor Path


2.1 Define User Personalizations for Defaults

End User iProcurement Home-Page>

Preferences>

General>

1.Display

2.Access Request

Application>

iProcurement

- Define Default User Language

- Define User Location

- Define Default User Currency

- Define User Notification defaults(e-mail etc..)

- Define User Stores

- Define Deliery information for User

- Define Billing information

- Define list of Favorite Charge Accounts

- Default delivery billing and charge accounts for each end user



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May 20, 2008



03 - System Test Specifications < Non-Catalog Request >

ScenarioStep Event

TestStep Role

Actionor Path Test Step Details Expected Results Actual Results Status

3.1 Non-Catalog Request

End-User Internet Procurement>Shop> Non-Catalog Request

- Define Request Type

- Enter item information

- Select item category

- Select quantity and UOM

- Select unit price

- View cart and check out

- Select requestor

- If Project add project information

- Add approvers or edit approvers

- Attach relevant request documents

- Submit requisition for purchase

- The end user should be able to create a non-catalog request for items and send that request to purchasing department.



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May 20, 2008



04 - System Test Specifications < Catalog Request >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual

ResultsStatus

4.1 Create a catalog requisition

End -User Internet Procurement>Shop>Catalog

- Select catalog to request from

- Find relative item for request

- Add item to cart

- Select quantity

- Confirm price

- Select billing information

- Enter project information or use generated account code

- Attach relevant request documents

- Add approvers or edit approvers list

- Submit requisition for purchase

- End user will have created a catalog requisition for purchase and get confirmation # of said requisition.



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05 - System Test Specifications < External Punch-Out Request >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

5.1 Create a external punch-out request

End-User Internet procurement>supplier punch-out site>return to internet procurement

- Select supplier to request items from

- User will be taken directly to the supplier site

- Search supplier site for items to by requested

- Add item to shopping cart

- Checkout normally site will be redirected to iPro

- Define billing information

- Add relevant documents to request

- Enter project information or use generated account #

- Add or edit approvers list

- Submit request for purchase

- End user s will be able to search and retrive items from a supplier site for purchase. This item information will tehn be saved in purchasing for reporting purposes



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ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus



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6 - System Test Specifications < Punchout to Oracle Exchange >

ScenarioStep Event

TestStep Role

Actionor Path


6.1 Create requisition via Oracle Exchange punchout

Internet procurement>Oracle Exchange site>

- Choose Exchange punchout site

- Search multiple supplier catalogs for items

- Add relevant items to cart

- Checkout from Exchange site

- Item information returned to iPro

- Add to iPro cart

- Define billing for items

- Addd project information or use account # generated

- Add relevant documents to request

- Add or edit approvers list

- Submit request for purchase

- End user will be able to search and retain items from multiple supplier catalogs via Oracle Exchange. Then bring those items back to shopping cart in iPro and send them as request for purchase



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ScenarioStep Event

TestStep Role

Actionor Path




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7 - System Test Specifications < Employee Expense Reports >

ScenarioStep Event

TestStep Role

Actionor Path


7.1 Receiving Request for Prepayment to Employee

Enter Prepayment to Employee

AP Invoice

(N) Invoice > Entry > Invoice Batch

- Enter Batch Name

- Enter Prepayment Header Information:

- Type: Prepayment

- Supplier Name: Select Employee name

- Supplier Site: Office

- Prepayment Date:

- Prepayment Amount:

- Description: Employee Traveling expenses

- Enter Prepayment Distribution Information:

- Line Type: Item

- Line Amounts:

- Line Account: Accept the Default

Save the Prepayment

- Prepayment Saved

- Prepayment Status Never Validated

7.2 Validate Employee Prepayment

AP Supervisor


- Query on the Required Batch

- Query on the Required Prepayment

- Review the Prepayment

- (B) Actions: Validate

- Prepayment Saved

- Prepayment Status unpaid

- GL Accounting Created and



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- (B) Actions: Create Accounting correct

7.3 Payments to Employee

AP Payment


(B) Actions > Pay in full


- Query on the Required Prepayment

- (B) Actions: Pay in Full

- Enter Payment Information:

- Payment Type: Quick

- Payment Bank Account:

- Payment Document number:

- Payment Date:

- Supplier Name: Appears by default

- Supplier Site: Appears by default.

Save the Payment

- (B) Actions: Format

- (B) Actions: Create Accounting

- Prepayment Saved

- Prepayment Status Available

- GL Accounting Created and correct

7.4 Receiving Employee Expense Report

Employee Expense Report Entry

AP Invoice

(N) Invoice > Entry > Expense Reports

- Enter the Employee Name or Number

- Enter the GL Account: Defaulted from the HR setup for employees, this account combination used to default the missing segments for your expense report template “Cost Center”

- Enter the invoice Number, Date & Currency:

- Expense report is saved



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- Enter the invoice Description:

- Optionally enter the Prepayment Number to be applied to this invoice (limited to the exp. Report amount)

- Select the Expense Template: Travel Exp

- Select Meals: Enter Amount & Select Account

- Transportation: Enter Amount & Select Account

- Hotel: Enter Amount & Select Account

Save your work

7.5 Employee Expense Reports create

AP Supervisor

(N) Others > Requests> Run

- Select Request Name: Expense Report Import

- Enter Report Parameters:

- Batch Name:

- Source Payables Expense Reports

- GL Date:

- (B) Ok, (B) Submit

- Expense report converted to invoice correctly

7.6 Validate the Invoice

AP Supervisor

(N) Invoice > Entry > Invoice Batches > (B) Actions


- Query on the Required Invoice

- Review the Invoice

- (B) Actions: Validate Invoice

- The Invoice Validated

- The Accounting Entry Created



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- (B) Create Accounting

- (M) Tools > View Accounting

7.7 Payment Due

Payments to Employee

AP Payment

(N) Payments > Entry > Payments


- Payment Type: Quick


- Payment Document:

- Payment Date:

- Supplier Name:

- Supplier Site:

- (B) Press Enter / Adjust Invoices

- Select the required Invoices to be paid

- Only the Remaining unpaid Amount Appears for this Employees invoices

Save the Payment

- (B) Press Actions: Format

- (B) Press Actions: Create Accounting

- The Payment saved




Doc Ref:

May 20, 2008



8 - System Test Specifications < Debiting Suppliers Liability >

ScenarioStep Event

TestStep Role

Actionor Path


8.1 Receiving credit note from supplier

Debiting Suppliers Liability

AP Invoice (N) Invoice > Entry > Invoice Batches

- Enter Batch Name

- Enter Credit Memo Header Information:

- Type: Credit Memo

- Supplier Name:

- Supplier Site:

- Credit Memo Date:

- Credit Memo Amount: (Negative Amount)

- (B) Press Match to Invoice, then chooses the required Invoice you need to match this credit memo to, by matching to Invoice the Credit Memo distribution lines will be created automatically

Save the Invoice

- The Credit Memo Distribution Created from the Original Matched Invoice Lines

- The Credit Memo Saved

-

8.2 Validate Credit Memo & Create Accounting

AP Supervisor

(N) Invoice > Entry > Invoice Batches


- Query on the Required Credit Memo

- Review the Credit Memo

- (B) Actions: Validate the Credit Memo



- The Credit Memo Validated




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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


8.3 Payment Due

Payments to Supplier

AP Payment

(N) Payments > Entry > Payments


- Payment Type: Manual


- Payment Document:

- Payment Date:

- Supplier Name:

- Supplier Site:

- (B) Press Enter / Adjust Invoices

- Select the required Standard Invoices with the Credit Memo to be paid (the Net Amount will be paid)

- Save the Payment

- (B) Actions: Format



- The Payment Amount will be the Net of the Invoice and the Credit Memo

- The Payment saved




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May 20, 2008



9 - System Test Specifications < Create Invoice Not Matched To PO >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

9.1 Receive Supplier Invoice

Create Standard Invoice

AP Invoice

(N) Invoices > Entry > Invoice Batches

- Create New batch or (M) View > Find … search for the batch by batch Name

- (B) Invoices to enter standard Matched invoice for Supplier invoice

- Type: Standard

- Supplier Name: Supplier_Name

- Supplier Site: Select Supplier site

- Invoice Date:

- Invoice Number:

- Invoice Currency:

- Invoice Amount:

- Payment Terms:

- Payment Method:

- (B) Distribution to Enter the invoice lines, the total of invoice lines must equal to the Invoice Amount you entered for the invoice header information

Save the Invoice

- Standard Invoice Saved

9.2 Validate Invoice and create

AP (N) Invoices > Entry > Invoice Batches


- (B) Invoices and Query on the Required

- The Standard Invoice should pass validation



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

accounting

Invoice Standard Invoice

- Review the Standard Invoice

- (B) Actions: Validate the Standard Invoice, if there are any holds you have to release the hold before the revalidation. If the invoice amount is not equal to the total of invoice lines, the invoice will be hold until you both equal

- (B) Holds to release the invoice hold, select from LOV the reason and save

- (B) Actions: Validate Invoice, the invoice will be validated successfully


- The Accounting Entries created

DR. Expense Acc 500

CR. Supplier Lib. Acc 500

9.3 Print Invoice Register Standard Report

AP

Invoice

(N) Other > Requests > Run

- Choose Single Request, then (B) Ok

- Select Report Name from LOV: (Invoice Register)

- Enter the mandatory report parameters and specific your report by using the optionally parameters

- (B) Press Ok

- (B) Press Submit

- (M) View > Requests > (B) Find to review your request status and the view the output

- The Invoice register printed and matching the invoice data



Doc Ref:

May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

9.4 Payment Due

Apply available Supplier Prepayment to invoice

AP

Payment



- (B) Invoices and Query on the Required Invoice


- (B) Actions: Choose Apply/Unapply Prepayment

- Select the prepayment you want to use (in case there is more than one prepayment)

- Choose the Check Box then enter the amount you want to apply to invoice

- (B) Press Apply


- The Invoice is Fully Paid

- The Prepayment is Fully Applied


DR. Supplier Lib. Acc 1000

CR. Supplier Prepay. Acc 1000



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May 20, 2008



10 - System Test Specifications < Supplier / Employee Refund >

ScenarioStep Event

TestStep Role

Actionor Path


10.1 Receiving Credit Note & Payment from supplier

Or Employee pay back

Entering Supplier Credit Memo

AP Invoice (N) Invoice > Entry > Invoice Batches

- Enter Batch Name

- Enter Credit Memo Header Information:

- Type: Credit Memo

- Supplier Name:

- Supplier Site:

- Credit Memo Date:

- Credit Memo Amount: (Negative Amount)

- Enter Credit Memo Distribution Lines Information:

- Line Type: Item

- Line Amount:

- Line Accounts:

Save the Invoice

- The Credit Memo Saved

10.2 Validate Credit Memo & Create Accounting

AP Supervisor (N) Invoice > Entry > Invoice Batches



- Review the Credit Memo

- The Credit Memo Validated




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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- (B) Actions: Validate the Credit Memo



10.3 Payment Due

Create Negative Payment (Refund)

AP Payment (N) Invoice > Entry > Invoice Batches >

(B) Action > Pay in Full



- (B) Press Action: Choose Pay in Full


- Payment Type: Refund


- Payment Document Number:

- Payment Date:

- Save the refund



- The Payment Amount is Defaulted

- The Supplier is Defaulted

- The Payment Saved




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May 20, 2008



11 - System Test Specifications < Entering Payments >

ScenarioStep

Event

TestStep Role

Actionor Path


11.2 Enter a QuickCheck

AP Payment

Payments > Entry > Payments

- Enter a QuickCheck (a single computer-generated check) by selecting "Quick" in the Type field of Manual Payment window

- Select Payment Type Quick

- Select the bank account

- Select Payment Document

- Enter the Payment document Date

- Enter the Supplier Name or Number

- Enter the Supplier Site

- (B) Enter an validated invoice that is not on hold by clicking Enter/Adjust Invoice button

- (B) Click Action button to navigate to the Payment Actions window.

- (B) Action > Choose Format the check

- (B) Actions > Create Accounting

- The invoice should quick pick in the Manual Payment window. If it does not, compare the payment method of the bank account used in the Manual Payment window with that of the payment method in the Invoice Entry form (This defaults from the vendor)

- Format options should be available in the Action window




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May 20, 2008



12 - System Test Specifications < Cancel Unpaid Invoices >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

12.1 Invoice Cancellation

Invoice Cancellation

AP

Supervisor



- (B) Invoices and Query on the Required Standard Invoice


- (B) Actions: Cancel Invoice


- The Standard Invoice reversed / cancelled

- The Accounting Entries cancelled

- The Invoice Status Invoice Cancelled

DR. Supplier Lib. Acc. 500

CR. Expense Acc 500

12.2 Print Invoice Register Standard Report

AP

Supervisor

(N) Other > Requests > Run

- Choose Single Request, then (B) Ok

- Select Report Name from LOV: (Invoice Register)

- Enter the mandatory report parameters and specific your report by using the optionally parameters

- (B) Press Ok

- (B) Press Submit

- (M) View > Requests > (B) Find to review your request status and the view the output

- The Invoice register printed



Doc Ref:

May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

12.3 End of Period (Month)

Payables Transfer to General Ledger

AP

Supervisor

(N) Other > Request > Run

- Choose Single Request

- Select Request Name: (Payable Accounting Process)

- Enter the Request Parameters:

- Enter the Period From & To Period

- Select Document Class: (All)

- Submit Transfer to GL: Yes

- Submit Journal Import: Yes

- Validate Accounts: Yes

- Summarize Report: Yes

- (B) Ok to return to main form

- (B) Submit to run the request

- (N) View > Requests (review the request status)

- GL Accounting Entries created for all invoices

- All AP transactions for the period range specified posted successfully to the General ledger



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May 20, 2008



13 - System Test Specifications < Invoice Distribution Correction >

ScenarioStep

Event

TestStep Role


13.1 Transmit AP journal entries to GL

AP Supervisor


- Select Request (Payables Transfer to General Ledger)

- Enter the request parameters

- (B) Ok > (B) Submit

- An unposted journal batch will be created for AP transactions

13.2 Update to the Invoice Distribution Lines

AP Invoice (N) Invoices > Entry > Invoices > (B) Distributions

- Select an invoice validated and transferred to GL

- Adjust the invoice distribution to go to a different expense account than was originally entered in the PO distribution for the shipment

- Reverse the existing distribution line

- Create a new distribution line

- Update the invoice amount header information

- Save the invoice

- (B) Actions > Choose Validate

- (B) Actions > Create Accounting

- The user should not be able to change the distribution in the normal invoice entry screen, because the original distributions were already posted to the GL

13.3 View invoice status

AP Invoice (N) Invoice > Inquiry

- Query the updated invoice - Invoice changes should have been applied properly

13.4 Run Invoice Register Report

AP Invoice (N) Other > Request > Run

- Select Request (Invoice Register Report)

- Enter Request Parameters

- Corrections to the invoice should be reflected in the Invoice Register



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May 20, 2008



ScenarioStep

Event

TestStep Role


- (B) Ok > (B) Submit Report



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May 20, 2008



14 - System Test Specifications < Void Payment >

ScenarioStep Event

TestStep Role


14.1 Void Payment

AP Payment (N) Payments > Entry > Payments Summary

(B) Actions

- Select a payment created in the above steps

- Void this check

- Run Void Payment Register to confirm void

- Transmit AP journal entries to GL

- Confirm adjusting void entries in GL

- Try to record a manual payment for this invoice

- Cancel the invoice

- The void Payment should show up on the Void Payment Register report

- Adjusting void entries should show in GL

- The invoice should be available for the re-issuance of payment again



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May 20, 2008



15 - System Test Specifications < Payables Month-End Processing >

ScenarioStep Event

TestStep Role

Actionor Path



Get a list of invoices on hold

AP Supervisor


- Select Request (Invoice On Hold Report),



- Get a list of invoices that will not post to the current GL period due to posting holds; re-run if necessary to clear holds

15.2 Reviews invoice distributions before posting

AP Supervisor


- Select Request (Payables Accounting Entries Report)


- GL Transfer Status (All Accounting Entries not transferred to GL)


- Reviews invoice distributions before posting. Flag any accounts needing correction.

15.3 Payables Transfer to General Ledger

AP

Supervisor



- Select Request Name: (Payable Accounting Process / Payables Transfer to General Ledger)


- Enter the Period From & To Period

- Select Document Class: (All)

- Submit Transfer to GL: Yes

- GL Accounting Entries created for all invoices and payments

- All AP transactions for the period range specified posted successfully to the General ledger



Doc Ref:

May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- Submit Journal Import: Yes

- Validate Accounts: Yes

- Summarize Report: Yes

- (B) Ok to return to main form

- (B) Submit to run the request


15.4 Generate Mass Addition Create

AP

Supervisor



- Select Request Name: (Payables Transfer to General Ledger)


- (B) Submit Request

- Select Another Request Name: (Mass Additions Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets


- GL Date:

- Select Asset Book Name:


- Select Another Request Name: (Mass Additions Create Report) to review the result of Mass addition you previously submitted

- Assets Lines transferred to Oracle Assets Correctly



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path



- Select Asset Book Name:



15.5 View Mass Additions Lines

FA

Supervisor

(N) FA> Mass Addition > Prepare Mass Addition

- Select the book you want to query lines in

- Select NEW in the queue field

- If you want to check some specific lines, enter other criteria to limit your search

- Invoice Number:

- Line Number:

- Supplier Name:

- Supplier Number:

- Source Batch:

- Creation Date:

- Invoice Date:

- (B) Press Find to your asset lines

- Lines transferred from AP with Status of NEW

15.6 Submit Month-End Reports

AP Supervisor

Other > Requests > Run

- Select Request (All Month End Reports)



- The Reports Printed and available for Reviewing in report set for errors



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May 20, 2008



ScenarioStep Event

TestStep Role

Actionor Path


- Important reports include:

1- Posted Invoice Register

2- Posted Payments Register

3- Accounts Payable Trial Balance



Doc Ref:

May 20, 2008



16 - System Test Specifications < Payables Close Period >

ScenarioStep Event

TestStep Role



Close Current Period

AP Manager

(N) Setup > Calendar > Accounting > AP Accounting Periods

- Select period to Closed - The period status change to Closed

16.2 AP Manager

Other > Requests > Run


- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldn’t be transfer to GL because there is unrealizable hold)

- The Invoice Sweep Report should show the newly-entered invoice

16.3 AP Manager


- Close the current period

- Open the next period

- The previous period has a status of Closed

- The New opened period has a status of "Open"

- Payables Transactions entry and posting should be allowed to the open accounting period



Doc Ref:

May 20, 2008



Defect Log

Defect ID Number

Test Step Reference

Module Name Defect Description

Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed,

in process)



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May 20, 2008



Defect ID Number

Test Step Reference

Module Name Defect Description

Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed,

in process)



Doc Ref:

May 20, 2008



Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date

Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date

Impact Date



Doc Ref:

May 20, 2008


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TE040 Test Script iPO

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