District 55 Teams Need Training!

Why Train As Teams?

Club Officers – Your Opportunity for

Leadership

Lead by example Get training Demonstrate responsibility

Plan for Success

Your best tool for club success:

The Distinguished Club Program!

The 10 goals of the Distinguished Club

Program:1. 2 CCs2. 2 more CCs3. One ACB, ACS, or ACG4. One more ACB, ACS, or ACG5. One CL, ALB, ALS, or DTM6. One more CL, ALB, ALS, or DTM7. Four new members8. Four more new members9. Min of 4 officers trained 2x/year10.One dues renewal invoice and one

club officer list submitted on time

Recognition Earned:Any club with at least 20 members

or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:

Five of 10 Goals:

Distinguished Club!Seven of 10 goals:

Select Distinguished Club!Nine of 10 goals:

President’s Distinguished Club!

The Distinguished Club Program And Club Success Plan

Ensures members needs are being met

Helps guarantee club health now and into the future

Sergeant at Arms,DCP Success

Depends on You!

A leader by example as you are on time and prepared

The first face most guests will see

As club Sergeant at Arms, you are…

Arrange room and equipment

Greet members / guests

Ensure meetings start on time

As club Sergeant at Arms, you will…

Schedule meeting location

Arrange for food service

Collect ballots/tally votes

As club Sergeant at Arms, you will…

Delegate!Gives members a

chance to contribute while giving you valuable leadership experience!

Too much to do in too little time?

Treasurer,DCP Success

Depends on You!

Creating your budget:

Work with the president and the executivecommittee!Incomes

Member duesFundraising activities

ExpensesTrophies and ribbonsAdministrative suppliesEducational materials

Is the product you wish to sell donated?

Is the service you wish to provide voluntary?

Is it the club rather than a member who receives monetary compensation?

Is at least one-third of the club’s total support from member dues?

Is the fundraising activity conducted on an infrequent and irregular basis?

Is the fundraising activity legal in your city, state, province or country?

Will the profits be used for the furtherance of Toastmasters International’s exempt purposes, which include:

Building and improving clubs

Training club and district officers

Purchasing educational program materials

Sending a voting delegate to district conferences or the International Convention

Covering general administrative expenses connected with the operation of the club or district

A “no” answer to any of these questions means the activity is prohibited!

Fundraising – Questions to ask first!

Tell members when dues are due

Collect /submit dues to WHQ online

Submit new applications / dues to WHQ online

As Treasurer, you will…

Pay all bills promptly

Keep records of all financial transactions

Present financial reports

Submit accounts for audit upon request

As Treasurer, you will…

Secretary,DCP Success

Depends on You!

Ensures all members receive the Toastmaster magazine and club newsletter

Keeps track of those eligible for educational awards and speech contests

Maintaining Membership Roster

Helps the vice president membership follow up on absent members

Tracking Attendance

When someone joins, a form 400 and dues should be mailed or submitted online immediately.

Delays could make someone ineligible for educational awards and speech contests!

Submitting records to World Headquarters

The Dues renewal invoice

Submitted twice each year

Lists all paid members on file at World Headquarters

Due at World Headquarters on October 1 and April 1

Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!

As club Secretary, you will… Record and read meeting minutes

Assist with the semiannual membership report

Report new officers to TI within 10 days

Keep club constitution and standard bylaws with the club records

Vice President Public Relations, DCP

SuccessDepends on You!!

To increase awareness and appreciation for the Toastmasters program.

The Goal of Public Relations:

Target your audience

Develop a media list

Send promotional material to media members

Creating a Public Relations Program

Writing a news release:

Tell a good story

Use quotes

Format for readability

Get to the point first

Why?

Documents and promotescurrent events

Informs with educational material

Provides visitors with “take-home” value

Create a Club Newsletter/Web Site

Resources You WANT & NEED!

• Website tool

• Weebly.com

• Club Automation

• Easy-speak.org

• Marketing

• Facebook!!!

As Vice President Public Relations,you will…

Promote your club’s regular meetings and special events to local media

Communicate upcoming events to your club members

Maintain club’s publicity materials

Publish and maintain your club’s newsletter and/or website

Vice President Membership, DCP Success

Depends on You!

Reaching for 20 – Charter membership

strength!Why 20?

Keeps meetings exciting and varied

Keeps the talents and energies of club members from being stretched too thin

Make it a club goal to add 2/3 member each monthChallenge club members and leaders to bring one guest every month – and then be the first to do just that!

How to get there…

Promote benefits to current members

Promote Toastmasters benefits to others

Hold at least two membership contests

Offer recognition

Strategies for Membership Growth

Individual Recognition – The Annual Membership Program!

Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.

Toastmasters Membership Contests:

Toastmasters Membership Contests:

Club recognition for 5 or more new, dual, or reinstated members!

The Smedley AwardAugust thru September

Talk Up ToastmastersFebruary thru March Beat the Clock

May thru June

Transform Guests into Members

Personally welcome guests and introduce them to others

Explain benefits and follow up

Complete application andsubmit online immediately

Welcome new members into the club

Contact absent

members

Conduct surveys

Distribute evaluation

forms

Guarantee current member Satisfaction

As Vice President Membership, you will… Conduct an ongoing membership program

Promote Toastmasters membership building contests

Follow up with guests

Attend club executive committee meetings

As Vice President Membership, you will… Attend and vote at area council meetings

Ensure each guest completes a guest card

Report on membership goals and achievements

Ensure current members’ needs are being met

Vice President Education, DCP SuccessDepends on You!

You are the 2nd Highest ranking club officer!

Lead by example Monitor the club’s progress

Preside when president is absent

Envision / Plan / Direct Club Meetings

Plan dynamic club meetings 3-6 weeks in advance

Create varied programs

Encourage effective evaluations

The Toastmasters Educational Program…

Promote participation in the communications and leadership tracks!

Tracks are not mutually exclusive – members can work in both at the same time!

Tips for Integrating the Competent Leadership

Manual Display manual in club meetings

Discuss evaluations Educate mentors Track progress

Orient New Members

Introduce and explain materials & procedures

Match with mentor

Get members participating

Become familiar with:

Success/Leadership Success/Communication Youth Leadership High Performance Leadership Program

Educate members about other leadership opportunities!

Boost Participationin Toastmasters

Activities! Explain training benefits

Organize speech contests

Promote area / district meeting attendance

Club President,DCP Success Depends on

You!

Gather your team!

Hold regular executive committee meetings with club officers.

Give your club officers shared ownership and responsibility for the club mission!

Monthly executive committee meetings are a good idea!

Ask yourself and your executive committee … What is your idea for a

club vision? What would you like to see

at all club meetings? What specific things would

you like to improve?

Including your executive committee will give them shared ownership and responsibility for the vision!

Create a vision:

Goals should be… Specific Measurable Action-oriented Realistic Time-boundUse the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!

Set your goals!

Represent the Club Act as liaison between club / area / district

Participate in and vote at area / district functions

Vote at the International Convention or send proxy to district governor

As Club President, you will…

Preside over club meetings

Hold and chair executive committee meetings

Know the Distinguished Club Program.

Attend district and area council meetings

As Club President, you will…

Ensure timely submission of semi-annual dues renewals and membership reports

Oversee administrative operation of the club

Assist with transition of new officers at the end of your term

Encourage and guide! Give each club member and leader the attention and respect they deserve

Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks

Lead by example – others will follow!

“Coming together is a beginning.Keeping together is progress.Working together is success.”

-Henry Ford

District 55 Teams Newly Trained!