411 King Street, Santa Rosa, CA | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

Technical Advisory Committee

MEETNG AGENDA SCTA Headquarters Office

December 5, 2019 – 1:30 p.m. Sonoma County Transportation Authority

Large Conference Room 411 King Street, Second Floor Santa Rosa, California 95404

ITEM 1. Introductions

2. Public Comment

3. Approval of Minutes, October 24, 2019* DISCUSSION/ACTION

4. SB743 Update - DISCUSSION

5. SCTA Travel Behavior Study** DISCUSSON

6. Long Range Planning DISCUSSION

6.1 Comprehensive Transportation Plan – Update

7. Project Initiation Document List Call for Projects*

8. Measure M DISCUSSION

8.1 Measure M Invoicing/Obligation Status*

8.2 Measure M Reauthorization Ad Hoc Update

9. Regional Information Update DISCUSSION

9.1 Inactive Federal Obligation Status*: project sponsors should be prepared to address status of inactive obligations at the meeting: https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

Currently Inactive: Petaluma, Sebastopol, and Rohnert Park

9.2 Local Road Safety Plans (LRSP) and Highway Safety Improvement Program (HSIP) Cycle 10 Reminder*

9.3 Emergency Funds Available for Fire Affected Jurisdictions*

9.4. FASTER Bay Area**

10. SCTA/RCPA DRAFT Board Agenda, December 9, 2019**

11. Other Business / Comments / Announcements DISCUSSION

12. Adjourn ACTION*Materials attached. **Materials distributed separately

The next S C T A meeting will be held December 9th, 2019The next TAC meeting will be held on January 23, 2020

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tel:707.565.5373http://scta.ca.gov/http://rcpa.ca.gov/https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

Copies of the full Agenda Packet are available at www.scta.ca.gov

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format, or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Technical Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King St, Santa Rosa, during normal business hours.

TAC Voting member attendance – (6 Month rolling 2019) Jurisdiction April May June August September October

Cloverdale Public Works

Cotati Public Works

County of Sonoma DHS*

County of Sonoma PRMD*

County of Sonoma Regional Parks*

County of Sonoma TPW* (by phone) (by phone)

Healdsburg Public Works

Petaluma Public Works & Transit

Rohnert Park Public Works

Santa Rosa Public Works**

Santa Rosa Transit**

Sebastopol Public Works

SMART

Sonoma County Transit*

Sonoma Public Works (by phone)

Windsor Public Works

*One Vote between all **One Vote between all NB: No meeting held in July 2019

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TECHNICAL ADVISORY COMMITTEE MEETING NOTES

Meeting Notes of October 24, 2019

ITEM

1. Introductions

Meeting called to order at 1:31 p.m. by Chair Larry Zimmer.

Committee Members: Larry Zimmer, Chair, City of Healdsburg; Mona Ibrahim, Town of Windsor; Alejandro Perez, Town of Windsor; Travis Shenk, Sonoma County Transportation and Public Works; Craig Scott, City of Cotati; Jeff Stutsman, City of Petaluma; Nancy Adams, City of Santa Rosa; Colleen Ferguson, City of Sonoma; Eydie Tacata, City of Rohnert Park.

Guest: Calvin Sandeen, Sonoma County Economic Development Board.

Staff: Seana Gause; Suzanne Smith; James Cameron; Tanya Narath; Dana Turrey; Chris Barney, Drew Nichols, Kiara Ryan.

2. Public Comment

N/A

3. Approval of Minutes, September 26, 2019 –ACTION

Approved as submitted.

4. Broadband Presentation on “Dig Once” – CalvinSandeen

Calvin Sandeen presented on the “Dig Once” concept from the Sonoma County Economic Development Board, Access Sonoma broadband.

Mr. Sandeen provided the background information of broadband internet and the related terminology.

Two years ago, the County started working on a plan to create a Broadband Strategic Plan. An overview analysis was developed and presented a

list of recommendations to better the telecommunication system and expand broadband access to those in the rural areas.

Broadband expansion and its connection to transportation considers telecommuting, electric vehicle charging, traffic data, smart stop/street lights, and GPS, ride-share, among others.

The State of California is one of 11 states with a Dig Once policy established by AB 1549 (Wood). Dig Once includes policies and/or practices that minimize the number and scale of excavations when installing telecommunication infrastructure in the highway right-of-way, i.e. Highways 1, 101, and 128.

The benefits include lower costs of infrastructure deployment when completed in conjunction with other infrastructure improvements and promotes integration of broadband infrastructure as part of local and regional economic development initiatives.

Mr. Sandeen further spoke on the costs. A study by the California Transportation Commission for San Francisco estimated costs in 2009 to be $95,000 -$195,000/mile to $160,000-280,000/mile. The scenarios studied construction costs coordinated with and also independent of road construction.

Within Sonoma County, Mr. Sandeen highlighted Sea Rach Connect and Joy Road in Occidental as areas that worked to build broadband access in these communities.

Lastly, Mr. Sandeen spoke on the ownership of these lines and who would be the entities building and maintaining this infrastructure.

The next steps related to this topic seeks to identify policies that are compatible with the Dig Once plan

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through resource sharing, subsurface utility engineering, joint-trenching agreements, and collaborating with state organizations and public officials on broadband strategic corridors.

Currently, there is a consideration to establish, and implement, broadband access along Highway 1 in Bodega Bay.

5. SB 743 Update

Chris Barney announced the SB 743 White Paper has been released.

Mr. Barney has recommended to the consultant to break out the information in tables for ease and to examine the VMT summary maps.

This legislation seeks to encourage other transportation modes of travel and to reduce GHG emissions.

6. TDA3/TFCA Quarterly Report

Dana Turrey reported on the first quarter of TDA3 and TFCA funding for FY 20. One TFCA project will be expiring this year.

Craig Scott asked if there is a possibility to extend the funding.

Ms. Turrey responded that TDA3 funding cannot be extended.

7. Long Range Planning

7.1. Comprehensive Transportation Plan

Tanya Narath quickly updated the committee on the status of the CTP update process.

A compilation list of projects were sent out to the committee for review to ensure all the information listed is correct.

The first phase of community outreach has also been completed.

Chris Barney added that the first steps to look at the goals and performance measures have begun and will present to the SCTA Board of Directors about the goals and metrics. The Board will also be presented with performance metrics and policies in December.

In January 2020, a workshop will be held with the Board of Director on the goals and whether we are measuring success in those areas.

Ms. Narath added that phase two of public outreach will be held in the in the libraries for the community’s input, and staff has kicked off a webinar on topics related to the CTP.

The next webinar in December will discuss potholes, Vision Zero to be discussed in January, and a possible topic on transit.

Colleen Ferguson commented on the recent PG&E Public Safety Power Shutoff and the recognition for intersection improvements that came after-the-fact.

8. Measure M

8.1. Measure M Invoicing/Obligation Status

This is a standing item on the agenda. There were no jurisdictions with upcoming invoicing due.

Invoicing is required at minimum every six months

8.2. Measure M Reauthorization Ad Hoc Update

Seana Gause updated the committee on the recent poll that was conducted. 600 people were asked by phone and email about their attitude toward the reauthorization of a sales tax measure for transportation; 300 of the individuals surveyed were asked about half and quarter cent respectively.

In general, voters signaled they are supportive of both ¼ or ½ cent measures. However, when any

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kind of opposition argument was introduced, the support declined below a 2/3rds majority for the ½ cent measure. The polling showed that even with opposition, a quarter-cent extension would likely be successful.

The SCTA Board of Directors felt there was a risk with a half-cent sales tax, but wanted to explore more on the half cent idea.

Another round of polling or focus groups will be conducted in spring 2020.

Nancy Adams asked about timing, and when SCTA expects to go to Board in presenting information to the City Councils.

Suzanne Smith responded that in December/January staff will determine whether to go for a quarter- or half-cent tax in November 2020.

SCTA will be going to the City Councils for support of the extension for their community representation in May/June.

Currently, however, staff continues to work on developing an expenditure plan and related on the project list.

9. Regional Information Update – Discussion

9.1. Inactive Federal Obligation Status*

This is a standing item on the agenda.

Seana Gause noted that a request has been made on the typos in the document.

10. SCTA/RCPA DRAFT Board agenda, November 4, 2019

This is provided to the committee for their interest on related items to be presented to the SCTA Board of Directors.

11. Other Business / Comments / Announcements – Discussion

Nancy Adams briefly updated the committee on the Fulton Road project, noting that the City of Santa Rosa moved forward with a PCC contract.

Alejandro Perez asked about impact fees and how some jurisdiction kept them low

Ms. Adams recalled that Santa Rosa updated their fee structure study two years ago.

The committee continued to discuss the fee structures within each of their jurisdictions.

Colleen Ferguson spoke on the new billing format for invoicing.

Seana Gause announced the SPOC training scheduled for November 4.

12. Adjourn Action.

The committee adjourned at 2:43 p.m.

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Staff Report To: Sonoma County Transportation Authority – Technical Advisory Committee

From: Seana L. S. Gause, Senior – Programming and Projects

Item: Project Initiation Documents – Status Update

Date: December 5, 2019

Issue:

What is the status of Caltrans’ Three Fiscal Year Work Plan for Project Initiation Documents (PIDs) in Sonoma County? Shall the TAC provide direction to staff on the next priority PID?

Background:

Caltrans is required by gubernatorial action to have cost recovery agreements for any oversight provided by Caltrans’ staff. Such requirements necessitate having cooperative agreements with Caltrans in order for funds to be exchanged. Further, Caltrans requires its’ districts to have a three year work plan for production of PIDs, and if a project is to be considered for the work plan, it should be listed in the Regional Transportation Plan (RTP), and have secured funding sources through the Environmental Phase.

In November 2018, as in previous years, SCTA staff at the Board’s direction submitted a three year work plan. SCTA anticipates receiving Caltrans’ request for an updated 3-year plan starting with FY20/21. As such, SCTA is seeking input from the TAC regarding new/additional PIDs that may be needed.

The existing three year list includes eleven projects: Santa Rosa Bicycle and Pedestrian Overcrossing, Forestville Bypass/Mirabel Extension, Railroad Avenue, improvements at Fourth Street and Farmers Lane, Highway 37, Dry Creek Interchange Improvements, Hwy 12 Right of Way in Santa Rosa, Downtown Windsor Interchange, Downtown Windsor Underpass, Shiloh Interchange and Arata Lane Interchange. The first project, Santa Rosa Bicycle and Pedestrian Overcrossing is currently in the Environmental Phase and can be removed from the list.

Staff is soliciting direction from the TAC regarding the priority of the listed projects and any additional projects that may need to be added to the list. There is a requirement that PIDs be developed and paid for with local funds, and that projects have committed funding sources through at least the environmental phase in order for Caltrans to enter into a cooperative agreement for oversight on PID development. Caltrans cannot begin work on a PID without an executed cooperative agreement.

Policy Impacts:

None, it is within policy for the SCTA to identify countywide priorities for PID development.

Fiscal Impacts:

Caltrans has established streamlined estimates for the PID process. Caltrans estimates that developing a PID takes about 16-18 months, and the equivalent work of one person/year (1758 hours). This works out to about $200,000 per PID for oversight. In addition, each PID will cost a certain amount to develop – ranging from

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tel:707.565.5373http://scta.ca.gov/http://rcpa.ca.gov/

$150,000 and up depending on project complexity. Caltrans also estimates that executing a cooperative agreements for such work takes 2-3 months.

Staff Recommendation:

Staff recommends that the TAC consider the remaining projects in the work plan and any additional projects that may need to be added to the list and make a recommendation to staff as to the next appropriate priority for PID development (to be funded by project sponsor). Staff will represent the TACs recommendation to the SCTA Board prior to submitting to Caltrans.

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Numbe

rExecuted

 Reimbu

rsem

ent 

Agreem

ent (Y/N)

If No

 Executed Ag

reem

ent, 

Target Date for E

xecuted 

Lead

/QA/

IQA

Coun

ty

Route

Begin Po

stmile

End Po

stmile

Purpose & Need

Improvem

ent D

escriptio

n

Locatio

n

RTP Project N

umbe

r

RTP Tier 1 (Y

/N)

Estim

ated

 Initiation Da

te 

(MM/D

D/YY

YY)

Estim

ated

 PID Com

pletion 

Date (M

M/YYY

Y)

Capital Cost ($M

)

Supp

ort C

ost ($M

)

STIP Program

ming Cycle

(s)

PA/ED Programming 

Cycle

(s)

Fede

ral Fun

ding

 (Y/ N

)

Local Fun

ding

 (M

easure/O

ther/Both/NA

)

Othe

r State Fu

nding ( Bon

d, 

CMAQ

, TCR

P, ARR

A, Other, 

NA)

Type

 of P

ID

Project S

ponsor

Implem

entin

g Ag

ency

1 Y IQA SON 101 20.2 22.2 Bike and pedestrian safety and traffic Bike/Ped OvercrossingCity of Santa Rosa north of Downtown, south of Bicentennial 240651 Y 03/18/13 06/2014 10.0 5.0 NA NA NA N NA PSR/PDS City of Santa Rosa Caltrans

2 N LEAD Var 37 var var Options for Sealevel Rise Operational Improvements

Highway 37 between US 101 in Marin and the Napa River bridge (23‐64) in Solano

TBD TBD TBD TBD TBD TBD NA N NA PSR/PDS MTC Caltrans

3 N IQA SON 101 Provide Access to 101 at Railroad AvenueOperational Improvements Railroad Avenue Interchange Y TBD TBD TBD TBD TBD TBD NA Y TBD PSR/PDS SCTA Caltrans

4 N IQA SON 12 Provide congestion relief at intersectionOperational Improvements

Intersection of Fourth Street and Farmers Lane in Santa Rosa TBD TBD TBD TBD TBD TBD NA N TBD PSR/PDS City of Santa Rosa Caltrans

5 N IQA SON 116Remove commercial truck traffic from downtown Forestville

Mirabel ExtensionFrom intersection of SR 116 and Mirabel Road to Packing House Road in Forestville

TBD TBD TBD TBD TBD TBD NA N TBD PSR/PDSCounty of Sonoma Transportation & Public Works

Caltrans

6 N IQA SON 12 Create Parkland/Parkway

Convert Caltrans R/W to usable public space for alternative transportation

Highway 12 Right of Way near Farmers Lane TBD TBD TBD TBD TBD TBD NA N TBD PSR/PDS City of Santa Rosa Caltrans

7 N IQA SON 101 29.3 29.5

One of the largest obstacles to mobility in the Town of Windsor is the US 101 interchange that divides the town into two nearly equal parts. A recently completed feasibility study has identified improvements to provide safe bicycle and pedestrian access in central Windsor. Old Redwood Highway provides the only east‐west connection across US 101 in central Windsor, linking major community destinations such as the Town Green, the Civic Center, Windsor High School, Windsor Intermodal Transit Center, and several shopping centers.  

Downtown Bike and Pedestrian Crossing of US 101 Phase 1 ‐ The entire proposed project includes improving the existing US 101 underpass by widening the space under US 101 using new tie‐back walls and adding Class I paths with protected two‐way bike lanes and a widened pedestrian path. New lighting, landscaping, color and artwork would also be added to the underpass.

US101 underpass near Lakewood Drive at the Downtown Windsor Interchange ? N 09/2019 09/2021

$5.6 Million

$1.4 Million ? ? Yes

General Fund/Traffic Mitigation Fund.

We will be seeking future Measure M and other grant funding 

? ? Town of Windsor Caltrans

REMOVE

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8 N IQA SON 101 29.5 29.7

One of the largest obstacles to mobility in the Town of Windsor is the US 101 interchange that divides the town into two nearly equal parts. A recently completed feasibility study has identified improvements to provide safe bicycle and pedestrian access in central Windsor. Old Redwood Highway provides the only east‐west connection across US 101 in central Windsor, linking major community destinations such as the Town Green, the Civic Center, Windsor High School, Windsor Intermodal Transit Center, and several shopping centers.  

Downtown Bike and Pedestrian Crossing of US 101 Phase 2 ‐ A new bicycle and pedestrian bridge overcrossing would be installed with touchdown areas at each end of the bridge on the east at Los Amigos Rd and on the west at Old Redwood Highway near the gas stations.

 

Downtown Windsor Interchange ‐ US101 near Lakewood Drive ? N 09/2020 09/2022

$14 Million

$2.6 Million ? ? Yes

General Fund/Traffic Mitigation Fund.

We will be seeking future Measure M and other grant funding 

? ? Town of Windsor Caltrans

9 N IQA SON 101 30.5 30.8

The Arata Lane Interchange currently has 3 of 4 ramps constructed.  The northbound US 101 on‐ramp is needed to complete the interchange. The final segment will provide the much‐needed access to northbound Highway 101 from the north section of the town.  

The project consists of the construction of a new northbound on‐ramp from Arata Lane to Highway 101 and associated roadway improvements. A new traffic signal system will be constructed to accommodate all users including pedestrians and bicyclist.  The on‐ramp will be located where Los Amigos Road currently intersects Arata Lane at the northerly Town boundary.This phase includes construction of the improvements only.

Arata Lane interchange to US101 ? N 09/2020 09/2022 $2.8 Million $0.65 Million ? ? Yes

General Fund/Traffic Mitigation Fund.

We will be seeking future Measure M and other grant funding 

? ? Town of Windsor Caltrans

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10 N IQA SON 101 27.5 27.7

Shiloh Road has or is planned to have 2 lanes in each direction at this location.  The interchange will be reconstructed to accommodate the additional lanes.  All on/off‐ramps will be reconstructed as part of the improvements.  This project will improve bicycle/pedestrian connectivity between the east and west sides of town.

The project will reconstruct the Shiloh Road ‐ US 101 Interchange to provide 2 lanes in each direction.  It is anticipated that the existing overcrossing will be replaced and the ramps reconfigured, along with upgrading the signalized ramp intersections for improved operations at this location.

Shiloh Road interchange to US101 ? N 09/2024 09/2026 $39 Million $8 Million ? ? Yes

General Fund/Traffic Mitigation Fund.

We will be seeking future Measure M and other grant funding 

? ? Town of Windsor Caltrans

11 N IQA SON 101

Impvrove the circulation and relieve congestion at the intersection of Highway 101 and Dry Creek Road

Dry Creek Road Interchange 17‐09‐0005 N 1/1/2023 12/2023 TBD TBD TBD TBD ? TBD TBD PSR/PDS City of Healdsburg Caltrans

121314151617

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Sonoma County Transportation AuthorityMeasure M Appropriation/Invoice Status Report

FY 19/20

Project Sponsor Project NameMeasure M Program

Prior Apprp Balance

19/20 Programmed 

19/20 Amount Apprp

Appropriation Date

Last Invoice Date

Balance Remaining Notes

Santa Rosa Hearn Avenue (Phase 3) LSP $611,075 $0 $0 7/10/17 6/7/19 $611,075 R/W YE Est provided but still no invoiceSanta Rosa Hearn Avenue (Phase 3) LSP $945,512 $0 $0 7/10/17 6/7/19 $945,512 PSE YE Est provided but still no invoiceSanta Rosa Fulton Road Impvrovements LSP $399,322 $0 $0 9/11/17 6/7/19 $399,322 PSE YE Est provided but still no invoiceSanta Rosa Fulton Road Impvrovements LSP $29,705 $0 $0 9/11/17 6/7/19 $29,705 R/W SUP YE Est provided but still no invoiceSonoma County Airport Blvd Landscaping LSP $20,499 $0 $0 3/27/17 7/11/19 $20,499 CON SUPSonoma County Airport Blvd Landscaping LSP $333,583 $0 $0 3/27/17 7/11/19 $333,583 CON CAPSanta Rosa Santa Rosa Creek Trail Bike/Ped $45,615 $110,000 $0 6/11/18 6/7/19 $45,615 Not prog'd, bal not approp'd in 18/19Rohnert Park Access Across 101  Bike/Ped $247,011 $0 $0 6/11/2018 6/14/2019 $247,011Sonoma Co Reg Parks Central Sonoma Valley Trail Bike/Ped $20,000 $0 $0 7/9/2018 10/14/2019 $0Sonoma Co Reg Parks Bodega Bay Trail Bike/Ped $0 $350,000 $0 Not prog'd, not approp'd in 18/19; push100 prog'd to 20/21Sonoma Co Reg Parks Sonoma Schellville Trail Bike/Ped $0 $200,000 $0 $100 prog'd, $100 not approp'd in 18/19Sonoma County TPW Arnold Drive Bike Lanes Bike/Ped $0 $250,000 $0 (12/9/19) Coop & Approp to Board 12/9/19Healdsburg Foss Creek Trail Bike/Ped $0 $1,840,000 $0 $1,062 not prog'd, not appop'd in 18/19SCBC BTW (SCBC) Bike/Ped $0 $13,000 $0 $0SMART NWPRR Bike/Ped $414,896 $0 $0 7/10/19 $140,868 PSE

$2,763,000 $0 $2,773,191 total remaining

Project approaching 6 months

Projects that are past 6 months for invoicing or appropriation $433,494 Bike Ped Remaining

OR projects that are programmed for 19/20 that have not been

appropriated after 6 mos. $2,339,696 LSP Remaining

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Inactive ObligationsLocal, State Administered/Locally Funded and Rail Projects

Updated on 11/20/2019

Project Number

Status Agency Action Required State Project No

Project Prefix

District County Agency RTPA MPO Project Description Latest Date Earliest Authorization Date

Latest Payment Date Last Action Date Program Codes Total Cost Amount

Obligations Amount

Expenditure Amount

Unexpended Balance

5022054Inactive Carry over project. Invoice returned to

agency. Contact DLAE. 0413000163HSIPL 4 SON Petaluma Metropolitan TMetropolitan LAKEVILLE HWY(SR116) / PINE VIEW WAY SAFETY

IMPROVEMENT 04/25/2018 11/27/2013 04/25/2018 04/25/2018ZS30

$302,677.00 $272,400.00 $84,600.00 $187,800.00

5123015

Inactive Carry over project. Zero dollar invoice under review by Caltrans. Invoice returned to agency 0414000170

STPL 4 SON Sebastopol Metropolitan TMetropolitan KEATING AVENUE FROM NORTH MAIN STREET TO PITT AVENUE, REHABILITATE ROADWAY (TC)

02/22/2017 03/26/2015 02/22/2017 09/13/2016

M23E

$249,392.00 $249,392.00 $166,262.07 $83,129.936411010 Future Invoice ASAP to avoid inactivity.

0418000334

ATPSB1L 4 SON Sonoma Marin AMetropolitan TMetropolitan IN PETALUMA: SMART PATHWAY - PAYRAN STREET TO SOUTHPOINT BOULEVARD CONSTRUCT 1.2 MILE CLASS 1 NON-MOTORIZED PAVED PATHWAY WITHN THE RAILROAD RIGHT-OF-WAY 02/21/2019 02/21/2019 02/21/2019

Z003

$2,075,675.00 $400,000.00 $0.00 $400,000.005920118 Future Invoice under review by Caltrans. Monitor

0400020427BRLO 4 SON Sonoma County Metropolitan TMetropolitan CHALK HILL RD OVER MAACAMA CREEK, BRIDGE

REPLACEMENT (TC) 01/10/2019 04/10/2012 01/10/2019 01/10/2019L11E

$531,180.00 $531,180.00 $160,345.44 $370,834.56

5022060

Future Invoice under review by Caltrans. Monitor

0419000109

STPL 4 SON Petaluma Metropolitan TMetropolitan PETALUMA BOULEVARD SOUTH BETWEEN E STREET AND CRYSTAL LANE PAVEMENT REHABILITATION, ROAD DIET, ADD CLASS II BIKE LANES AND SIGNAL MODIFICATION

02/20/2019 02/20/2019 02/20/2019

Z230

$323,100.00 $286,000.00 $0.00 $286,000.00

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Inactive ObligationsLocal, State Administered/Locally Funded and Rail Projects

Updated on 11/20/2019Project Number

Status Agency Action Required State Project No Project Prefix District County Agency RTPA MPO Project Description Latest Date Earliest Authorization Date

Latest Payment Date

Last Action Date

Program Codes Total Cost Amount Obligations Amount

Expenditure Amount

Unexpended Balance

5379021 Inactive Invoice returned to agency. Contact DLAE

0415000181L

CML 4 SON Rohnert Park Metropolitan TMetropolitan TIN ROHNERT PARK: COMMERCE & COPELAND CREEK, COMMERCE & ENTERPRISE, MID BLOCK CROSSING OF HUNTER & COMMERCE, ENTERPRISE & HUNTER, SEED FARM & ENTERPRISE, COPELAND CREEK & STATE FARM, SEED FARM & COPELAND CK, AND CITY CENTER/PLAZA INSTALL PEDESTRIAN AND BIKE FACILITY IMPROVEMENTS (TC)

08/14/2018 06/24/2016 08/14/2018 08/14/2018

Z003

$500,000.00 $500,000.00 $459,688.25 $40,311.75

5022050Inactive No funds remaining to invoice.

0400020947L-0BHLS 4 SON Petaluma Metropolitan TMetropolitan TWASHINGTON STREET BRIDGE OVER PETALUMA

RIVER, SEISMIC RETROFIT 08/30/2018 04/05/2011 08/30/2018 08/30/2018Q120

$250,000.00 $221,325.00 $221,249.07 $75.93

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Seana Gause

From: John Saelee Sent: Monday, October 28, 2019 7:38 AMSubject: REMINDER - Call for Local Roadway Safety Plan (LRSP) Applications

EXTERNAL

******************************************************************************** Distributed to: Joint Partnership Working Group (LSRPDWG) Hello- Caltrans announced a Call for Local Roadway Safety Plan (LRSP) Applications on October 8, 2019. The funds will be awarded to the applicants on a “first-come, first-serve” basis. There is no application deadline. Caltrans will continue to accept applications for as long as the funding is available. Please click on the link to access the LRSP Application - LRSP Application Form (PDF. Right click to download). Please submit the application to HSIPDoNotReply@dot.ca.gov with cc to the District Local Assistance Engineer (DLAE). From Highway Safety Improvement Program (HSIP) Cycle 11 (around April, 2022) and on, an LRSP (or its equivalent) will be required for an agency to be eligible to apply for HSIP funds. To assist local agencies developing their safety plans, a total of $10 million from the HSIP was set aside and exchanged for state funds. Each applicant may have up to $72,000 of state funds. The agencies who received the Systemic Safety Analysis Report Program (SSARP) funds in 2016 or 2017 are not the priorities currently. Applications from these agencies will be considered after January 1, 2020 if there are remaining funds. For the details of the Call for LRSP Applications, please go to https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety-improvement-program/local-roadway-safety-plans. Please contact Xi Zhang at 510-622-5929, or Xi.Zhang@dot.ca.gov for additional questions. Regards,  John Saelee Funding Monitoring Coordinator Fund Management & Program Delivery Programming and Allocations JSaelee@BayAreaMetro.gov Bay Area Metro – BayAreaMetro.Gov Metropolitan Transportation Commission Bay Area Metro Center - 375 Beale Street - Suite 800 San Francisco, CA 94105 Office: 415.778.6711 - Fax: 415.660.3518

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If you have received this message in error, please immediately notify the sender by telephone at (415) 778-6711 and delete or destroy any copy of this message.     THIS EMAIL ORIGINATED OUTSIDE OF THE SONOMA COUNTY EMAIL SYSTEM. Warning: If you don’t know this email sender or the email is unexpected, do not click any web links, attachments, and never give out your user ID or password.

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From: Nguyen, Ken@DOTTo: Johannes Hoevertsz; Janice Thompson; Trish Pisenti; Larry Zimmer; Seana Gause; Sprinkle, Rob; Nutt, Jason;

Alejandro Perez (aperez@Townofwindsor.com); tberttolero@townofwindsor.com; Ken Tam; DiGiovanni,Deborah; Eric Janzen; Colleen Ferguson; Joanne Parker; Henry Mikus

Cc: Meharena, Ephrem@DOT; Lee, Jae-Myung@DOTSubject: Kincade Fire and Tick FireDate: Wednesday, October 30, 2019 9:59:12 AMAttachments: Initial_Damage_Estimate_(IDE)_BB_10-28-2019.xlsx

EXTERNAL

Hi All, This e-mail is to let you know, on October 23, 2019, the Governor proclaimed a State of Emergencywithin Sonoma County and Los Angeles County due to the Kincade Fire and Tick Fire. I hopeeveryone is safe.

Please email me your 1st draft of IDE by this next Friday (November 8, 2019). If you need additionaltime, please let me know. This form, attached, will help us getting an initial assessment of yourdisaster damage. This first submittal of the IDE is a very, very rough draft. We know costs willchange as the cost estimates are more refined down the road. Impacted federal aid roads shouldalso be videotaped now, if safe to do so in order to prove to FHWA what additional roadway damageis suffered along those routes due to the disaster. Pictures and videos of the pre-condition and post-condition of the roadway should be within 3 months of the disaster begin date. Thank you for your help with this matter. Please let me know if you have any questions. Ken Nguyen, P.E.Local Assistance Area Engineer510.622.5916

THIS EMAIL ORIGINATED OUTSIDE OF THE SONOMA COUNTY EMAIL SYSTEM.Warning: If you don’t know this email sender or the email is unexpected,do not click any web links, attachments, and never give out your user ID or password.

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mailto:ken.nguyen@dot.ca.govmailto:Johannes.Hoevertsz@sonoma-county.orgmailto:Janice.Thompson@sonoma-county.orgmailto:Trish.Pisenti@sonoma-county.orgmailto:lzimmer@ci.healdsburg.ca.usmailto:seana.gause@scta.ca.govmailto:RSprinkle@srcity.orgmailto:jnutt@srcity.orgmailto:aperez@Townofwindsor.commailto:tberttolero@townofwindsor.commailto:Ken.Tam@sonoma-county.orgmailto:DDiGiovanni@rpcity.orgmailto:DDiGiovanni@rpcity.orgmailto:EJanzen@ci.cloverdale.ca.usmailto:cferguson@sonomacity.orgmailto:JParker@sonomamarintrain.orgmailto:hmikus@cityofsebastopol.orgmailto:ephrem.meharena@dot.ca.govmailto:jae-myung.lee@dot.ca.govAgency

Local Agency Instructions (directly following a disaster event)

1. Make a formal local Disaster Declaration and notify the CalOES Emergency Service Coordinator (ESC) for your geographical location within fourteen days of the "beginning of the disaster event" (e.g. "EVENT").

See CalOES ESC contact information at:https://www.caloes.ca.gov/Governments-Tribal/Response/Regional-Operations

2. Complete the YELLOW areas on the below IDE form using a rough estimate of disaster damage, and submit form to Bob Baca and your DLAE byNovember 8th, 2019.

4. Complete a draft Damage Assessment Form (DAF) for each location impacted by the disaster event for which you wish to request ER funding. Send copies of each of the

draft DAFs, with local agency signature and date, to ER.IDE.Submittal@dot.ca.gov and your DLAE within 8 weeks of the disaster event.

5. Complete and sign all DAFs, marking either the eligible or ineligible box on the DAF 1st page and sign the form. Send the signed DAF package to the DLAE within 3 months (e.g. 12 weeks)

of the disaster begin date. Coordinate with your Caltrans District Local Assistance Office to hold a Field Review for each DAF location. Include Catrans Environmnetal staff and complete the PES in the field.

The District works with the local agency to make sure the DAF is complete then signs the DAF and marks their eligibility determination box next to their signature. The DAF is then

forwarded on to Bob Baca for a quick QC/QA review; after which it is forwarded to FHWA for their determination of eligibility.

Things to Note:m Emergency Opening work is only to (1) restore essential traffic (e.g. 1 travel lane), (2) Minimize the extent of the damage to the disaster damaged, federal-aid facility, and

(3) protect the remaining disaster damaged, federal-aid facility. Any ER work beyond this is considered Permanent Restoration and must be identified as such on this form and subsequent DAF.

m All DAFs must be signed and dated by the local agency, and received by the DLAE with cc: to ER.DAF.Approvals@dot.ca.gov, within 3 months of the EVENT begin date

(EVENT begin date is Oct. 23rd, 2019) or the DAF ER eligibility will be in jeopardy.

m Per Executive Order 5182.1, all DAFs and DAF revisions must be signed by FHWA to be eligible for ER funds.

Warning: Using PR under EO Procedures to complete an ER project is very high risk. Local agencies should not consider using PR under EO Procedures unless they are prepared to pay for

the entire ER project with their own local funds. Please seek DLAE and DLA HQ ER Program Manager assistance before proceeding with any PR work.

* To find your Caltrans District and identify your DLAE follow the link at:https://dot.ca.gov/programs/local-assistance

** To determine the Roadway Classification see California Road System (CRS) Maps at (or contact your DLAE for assistance):http://www.dot.ca.gov/hq/tsip/hseb/crs_maps/

***To find the Congressional District(s) for where the project is located, use the map at the following link:https://www.govtrack.us/congress/members/map

A Fed-aid road is a road identified on the CRS map as Major Collector or greater. Local, Minor Collector, and roads not appearing on the CRS map are Non-Fed-aid Roads.

Local Agency - Initial Damage Estimate (IDE)

Local Agency Name:IDE DUE DATE:Nov. 8, 2019E-mail draft Spreadsheet to your DLAE

Local Agency e-mail:Disaster Name:Kincade and Tick Fireswith a cc: to Bob.Baca@dot.ca.gov

Official Disaster "Begin" date:10/23/19

Disaster Damage Site InformationEmergency Opening (EO)Perm. Repair (PR)Project Total

Roadway Classification ABC D

DISTRICT*COUNTYROUTE(Federal-aid or PM PM EO EO ( C= A + B )TotalEst. Total Cost

Non-Federal-aid**)(Begin)(End)Force AccountContractTotal EO Est. CostPR Est. Cost

jvarney: Roundup to the nearest $100.

$ - 0$ - 0$ - 0$ - 0$ - 0Districts

$ - 0$ - 0$ - 0$ - 0$ - 01

$ - 0$ - 0$ - 0$ - 0$ - 02

$ - 0$ - 0$ - 0$ - 0$ - 03

$ - 0$ - 0$ - 0$ - 0$ - 04

$ - 0$ - 0$ - 0$ - 0$ - 05

$ - 0$ - 0$ - 0$ - 0$ - 06

$ - 0$ - 0$ - 0$ - 0$ - 07

$ - 0$ - 0$ - 0$ - 0$ - 08

$ - 0$ - 0$ - 0$ - 0$ - 09

$ - 0$ - 0$ - 0$ - 0$ - 010

$ - 0$ - 0$ - 0$ - 0$ - 011

$ - 0$ - 0$ - 0$ - 0$ - 012

$ - 0$ - 0$ - 0$ - 0$ - 0

$ - 0$ - 0$ - 0$ - 0$ - 0

$ - 0$ - 0$ - 0$ - 0$ - 0

Grand Total$ -

COMMENTS:

http://www.dot.ca.gov/hq/tsip/hseb/crs_maps/https://www.caloes.ca.gov/Governments-Tribal/Response/Regional-Operationshttps://dot.ca.gov/programs/local-assistancehttps://www.govtrack.us/congress/members/maphttps://dot.ca.gov/programs/local-assistance/other-important-issues/local-assistance-contactsmailto:Bob.Baca@dot.ca.gov?subject=IDE%20for%20Kincade%20and%20Tick%20Fires%20Disaster%20Event

Example

Local Agency - Initial Damage Estimate (IDE)

Local Agency Name:My Local AgencyIDE DUE DATE:Sept. 16, 2016E-mail draft Spreadsheet to your DLAE

Local Agency e-mail:My.Local.Agency@Not.a.real.email.address.govDisaster Name:Pacific Coast Storm (CA16-9)*with a cc: to Bob.Baca@dot.ca.gov

Official Disaster "Begin" date:Sept. 2, 2016*

Disaster Damage Site InformationEmergency Opening (EO)Perm. Repair (PR)Project Total

Roadway Classification ABC D

DISTRICT*COUNTYROUTE(Federal-aid or PM PM EO EO ( C= A + B )TotalEst. Total Cost

Non-Federal-aid**)(Begin)(End)Force AccountContractTotal EO Est. CostPR Est. Cost

jvarney: Roundup to the nearest $100.

1MLAMud River RdMajor CollectorFord St.Top St. $ 5,200$ - 0$ 5,200$ 1,200$ 6,400Districts

1MLABob StreetArterialPM 23.2PM 27.0$ - 0$ - 0$ - 0$ - 0$ 15,0001

$ - 0$ - 0$ - 0$ - 0$ - 02

$ - 0$ - 0$ - 0$ - 0$ - 03

$ - 0$ - 0$ - 0$ - 0$ - 04

$ - 0$ - 0$ - 0$ - 0$ - 05

$ - 0$ - 0$ - 0$ - 0$ - 06

$ - 0$ - 0$ - 0$ - 0$ - 07

$ - 0$ - 0$ - 0$ - 0$ - 08

$ - 0$ - 0$ - 0$ - 0$ - 09

$ - 0$ - 0$ - 0$ - 0$ - 010

$ - 0$ - 0$ - 0$ - 0$ - 011

$ - 0$ - 0$ - 0$ - 0$ - 012

$ - 0$ - 0$ - 0$ - 0$ - 0

$ - 0$ - 0$ - 0$ - 0$ - 0

$ - 0$ - 0$ - 0$ - 0$ - 0

Grand Total$ 21,400

COMMENTS: Example comment: This is the rough estimate of the Pacific Coast Storm Event CA16-09. The draft DAF forms will be submitted by the end of next week.

*Note: this is only an example and not a real disaster event.

https://dot.ca.gov/programs/local-assistance/other-important-issues/local-assistance-contactsmailto:My.Local.Agency@Not.a.real.email.address.govmailto:Bob.Baca@dot.ca.gov?subject=IDE%20for%20Kincade%20and%20Tick%20Fires%20Disaster%20Event

Local Agency - Initial Damage Estimate (IDE)Local Agency Name: IDE DUE DATE: Nov. 8, 2019 E-mail draft Spreadsheet to your DLAELocal Agency e-mail: Disaster Name: Kincade and Tick Fires with a cc: to Bob.Baca@dot.ca.gov

Official Disaster "Begin" date: 10/23/2019

Disaster Damage Site Information Emergency Opening (EO) Perm. Repair (PR) Project TotalRoadway Classification A B C D

DISTRICT* COUNTY ROUTE (Federal-aid or PM PM EO EO ( C= A + B ) Total Est. Total CostNon-Federal-aid**) (Begin) (End) Force Account Contract Total EO Est. Cost PR Est. Cost

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Grand Total -$

COMMENTS:

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0.0 AgendaTechnical Advisory CommitteeMEETING AGENDA SCTA Headquarters OfficeDecember 5, 2019 – 1:30 p.m.

3.0 TAC 10-24-2019TECHNICAL ADVISORY COMMITTEE MEETING NOTES

7.0 PID Staff Report7.0a SCTA FY20-21-FY22-23 PID Workload updated 11-25-19 slsg edits8.1 Measure M Approp-Invoice Status 19-209.1 inactive11209.2 LRSP Reminder John SaeleeKincade Fire and Tick Fire9.3a Initial_Damage_Estimate_(IDE)_BB_10-28-2019