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NACAC CROSS COUNTRY

CHAMPIONSHIPS 2019

TECHNICAL MANUAL Queens Park Savannah, Port of Spain, Trinidad

Saturday, February 16th, 2019

Updated: January 5th 2019

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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NACAC EXECUTIVE COUNCIL

President/IAAF Area Rep.: Prof. Víctor López (PUR)

Vice President: Stephanie Hightower (USA)

Treasurer: Alain Jean Pierre (HAI)

General Secretary: Prof. Michael A. Serralta (PUR)

ORGANIZING MEMBER

National Association of Athletics Administrations of Trinidad & Tobago (TTO)

ORGANIZING COMMITTEE

Chairman: President Ephraim Serrette

Secretary: Dexter Voisin

Competition Director: Durly Lucas

Accommodation/Accreditation: Allan Baboolal

NACAC DELEGATES

Thelma Wright (CAN)

Carlos Clemente (ESA)

MEDICAL HEAD

Dr. Anyl Gopeesingh

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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INVITED COUNTRIES

(i) MEMBER FEDERATIONS

Anguilla (AIA), Antigua and Barbuda (ANT), Aruba (ARU), Bahamas (BAH), Barbados (BAR), Belize (BIZ),

Bermuda (BER), British Virgin Islands (IVB), Canada (CAN), Cayman Islands (CAY), Costa Rica (CRC), Cuba

(CUB), Dominica (DMA), Dominican Republic (DOM), El Salvador (ESA), Grenada (GRN), Guatemala (GUA),

Haiti (HAI), Honduras (HON), Jamaica (JAM), Mexico (MEX), Montserrat (MNT), Nicaragua (NCA), Puerto Rico

(PUR), Saint Kitts and Nevis (SKN), Saint Lucia (LCA), Saint Vincent and Grenadines (VIN), Turks and Caicos

(TKS), US Virgin Islands (ISV), United States of America (USA), Trinidad and Tobago (TTO) - Host country

(ii) IMPORTANT DATES

Friday January 11th, 2019 Last Day for Numerical Entries

Friday February 1st, 2019 Last Day for Final Entries

Thursday February 14th, 2019 Arrival of Delegations & Training

Friday February 15th, 2019 Course Inspection and Training

Saturday February 16th, 2019 (Afternoon)- Cross Country Championships

Sunday February 17th, 2019 All Day Departures

(iii) ENTRIES BY COUNTRY AND ATHLETES

Each country may enter six (6) athletes per event, with the top four (4) athletes being totaled for team

results. Each country must confirm by email their entries. The organizing committee will send an email with

the confirmation of entries to each country. Please ensure all information is completed correctly and athletes

are entered in the correct event. All documentation must be sent on the official forms attached to the

following addresses:

ORGANIZING COMMITTEE: National Association of Athletics Administration of Trinidad and Tobago (TTO)

Email: tto@mf.iaaf.org or info.naaatt@gmail.com

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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GENERAL INFORMATION

All delegates are reminded that the championships are scheduled to be held in Port of Spain, Trinidad. Hence,

your final destination, by air should be Piarco International Airport (POS), Trinidad.

Website: http://www.piarcoairport.com/

Airlines that fly to Trinidad include:

Air Canada, ALM Antillean Airlines, American Airlines, British Airways, Caribbean Airlines, COPA Airlines, Insel

Air, JetBlue, LIAT, Surinam Airways, United Airlines, West Jet.

(i) ACCREDITATION

Upon arrival, all delegates will be transported to the accreditation center at the HYATT Regency Trinidad

Hotel where athletes will be requested to show their travel documents.

Passport and travel documents of all competitors will be checked by officials from the LOC at the

accreditation Center. These will be returned promptly, following verification of Age, by the LOC and the

Technical Delegate.

There will be an accommodation levy of US $50.00 per night per person. This must be paid at the

accreditation center before teams are allowed to be accredited. The official period of accommodation will

be from 12:00 noon Thursday 14th February, 2019 to 12:00 noon Sunday 17th February, 2019 (3 Nights).

Accommodation outside of the official period will be at the expense of each delegation.

(ii) ACCOMMODATION

The delegations, coaches and athletes will stay at the HYATT Regency Trinidad Hotel located at No. 1

Wrightson Road, Port of Spain. The hotel is approximately 15 minutes away from the competition area and

40 minutes from Piarco International Airport. The sleeping arrangements will accommodate four (4) athletes

per room and two (2) officials per room. Teams will be responsible for 100% cost of extra rooms requested.

Website: https://www.hyatt.com/en-US/hotel/trinidad-tobago/hyatt-regency-trinidad/trirt

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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(iii) QUOTA The quota of officials and athletes established is outlined in the following table:

Athlete Participation Officials or Accompanied Persons

1 1

2-8 2

8-16 3

17-24 4

(iv) TRANSPORTATION SCHEDULE

A transportation schedule will be available when your team arrives to the accreditation center.

Transportation to and from the airport will be based on the itinerary sent by each delegation. Please send

this information as soon as possible on the TRAVEL Information forms attached.

(v) MEDICAL INFORMATION

During the championships, there will be available space for the teams to set up physiotherapist facilities in

the warm up area.

Ambulances, paramedics and a meet doctor will be available. Team leaders are asked to confirm that all

athletes are medically fit to participate and should provide a list of any medications/ allergies/ recent illnesses

/injuries of all team members.

The official hospital is Port of Spain General Hospital which is located approximately 5minutes away from the

competition area.

(vi)MEDICAL AND LIFE INSURANCE

Each country, according to the IAAF rules, is responsible for the insurance of the participants in their

delegation. Member federations are responsible for taking out insurance to cover illness or injury/life to

members of their delegation and/or team when travelling internationally.

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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(vii) SCHEDULE OF MEALS

DATE LOCATION BREAKFAST LUNCH DINNER

Thursday 14th February, 2019 Hotel - 12:00pm-2:00pm 7:00pm-9:00pm

Friday 15th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm 7:00pm-9:00pm

Saturday 16th February, 2019 Hotel 6:00am-8:00am 11:00am-1:00pm 8:00pm-10:00pm

Sunday 17th February, 2019 Hotel 7:00am-9:00am 12:00pm-2:00pm -

(viii) ENTRY REQUIREMENT

Visas are not required for travel to Trinidad and Tobago by most countries. The L.O.C. in conjunction with the

government department in charge will work with delegations requiring such including: Dominican Republic

and Haiti to ensure that they will be accommodated.

(ix) DEPARTURE TAX

Departure tax from Trinidad and Tobago is included in the cost of airline tickets

(x) CURRENCY

The legal currency of Trinidad and Tobago is the Trinidad and Tobago dollar (TT) However, the US$ is accepted

throughout the country at a foreign exchange of One (1) US$ to $6.60 (TT).

(xi) NATIONAL FLAG

Each delegation is requested to provide two national flags for the competition and awards ceremonies deco-

ration. The flags must measure 1.20m x 0.80m and 3m x 2m respectively. They will be flown in the circuit

during the competitions.

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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TECHNICAL ASPECTS

(i) NACAC CHAMPIONSHIPS EVENTS

CATEGORY BIRTH YEAR DISTANCE

U20 Female (16 – 19 years old) 2000, 2001, 2002 or 2003 6km

U20 Male (16 – 19 years old) 2000, 2001, 2002 or 2003 8km

Senior Male and Female 1999 or before 10km

Athletes born in 2004 (15 years) or later cannot participate

(ii) COMPETITION VENUE

The Queens Park Savannah is located in the capital of Port of Spain. It is the largest Open Space situated

between the Northern Range and Downtown, occupying approximately 260 acres of land.

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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COURSE MAP

LEGEND

Race Route

1km Marker

Start/ Finish

Water

First Aid

CALL ROOM & WARM-UP

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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(iii) COMPETITION SCHEDULE

The General schedule of event is shown below. The final event program will be distributed at the Technical

Meeting on February 15th, 2019.

No. Event Category Time Gender

1 Community Fun Run (2K) Open 1:30pm Mixed

2 6Km U20 2:00pm Women

3 8Km U20 2:45pm Men

4 10Km Senior 3:30pm Women

5 10Km Senior 4:30pm Men

Award Ceremony

(iv) TECHNICAL MEETING

The technical meeting will be held at the Hyatt Regency Trinidad Hotel on Friday 15th February at 7:00 p.m.

Questions of a technical nature must be submitted to the Technical Delegate by teams on the prescribed

form, no later than 4:00 p.m. on February 15th, 2019. Absolutely no questions will be accepted from the floor

during the technical meeting.

The Technical Delegate will preside over the meeting, which will be conducted in English and translated in

Spanish. No more than two (2) delegates (plus a medical representative if team has one) from each

participating team may attend the meeting. The agenda shall be as follows:

AGENDA – TECHNICAL MEETING

NOTE: Before the meeting, each delegate will receive athlete bib numbers and review the entries lists.

➢ Welcome

➢ Presentation of officials present

➢ General information on timetable, protest, and awards

➢ Answer to delegation questions (submitted previously)

➢ Presentation of Jury of Appeal

➢ Closing

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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(v) COMPETITION NUMBERS (BIB NUMBERS)

Competition numbers for the athletes will be distributed to the Team Leaders at the Technical Meeting. Each

athlete will receive two (2) numbers, which must be worn visibly on the breast and back during competition.

Athletes without numbers will not be allowed to enter the competition area. The numbers must not be bent,

cut or tampered with in any way.

(vi) COMPETITION UNIFORMS

According to IAAF rules, every athlete should compete using the official colors of their country. Athletes who

are not wearing the official uniform will not be allowed in the competition areas.

(vii) CALL ROOM AND WARM UP AREA

Each athlete must report to the call room area to be checked off by officials to ensure that proper uniform is

worn and that bibs are correctly placed. Once all checks are done, athletes will be ushered to the competition

area.

(viii) ANTI-DOPING CONTROL Anti-doping tests will be conducted throughout the competition in accordance with the IAAF rules. According to the IAAF rules and WADA, anti-doping control measures will be taken by the Anti-Doping Department and they will be sent to an accredited international laboratory. (ix) AWARD CEREMONY

The award ceremony will commence after of each event at the Queens Park Savannah.

(x) PROTESTS

At the Technical meeting on Friday 15th February, 2019, the Jury of Appeal will be selected. In accordance to

the IAAF rules, any protest or appeal, after discussion with the event officials, could be presented at the

Technical Information Center in a written form no more than 30 minutes prior after the official

announcement of the results. Such protests or appeals must be accompanied by $100.00 USD deposit, which

will be forfeited if the appeal or protest is not upheld. The Jury of Appeals will make a decision after all the

available resources are considered.

(xi) RESULTS The results of each event will be announced in a timely manner. A complete report of all finals will be located online on the NAAATT website www.ttnaaa.org and the NACAC website www.athleticsnacac.org

ANYTHING WHICH IS NOT STATED IN THIS TEAM MANUAL, WILL BE DECIDED BY THE NACAC

DELEGATES AND THE LOCAL ORGANIZING COMMITTEE.

North American, Central American and Caribbean Athletics Association (NACAC) Trinidad and Tobago National Association of Athletics Federations (NAAATT)

NACAC CROSS COUNTRY CHAMPIONSHIPS 2019

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GENERAL INFORMATION OF TRINIDAD AND TOBAGO

Trinidad and Tobago is a twin-island Caribbean nation near

Venezuela, with distinctive Creole traditions and cuisines.

Trinidad’s capital, Port of Spain, hosts a boisterous carnival

featuring calypso and soca music.

Numerous bird species inhabit sanctuaries such as the Asa

Wright Nature Centre. The smaller island of Tobago is known

for its beaches and the Tobago Main Ridge Forest Reserve,

which shelters hummingbirds.

Capital: Port of Spain

Other languages: Trinidadian English Creole; Tobagonian

English Creole

Currency: Trinidad and Tobago dollar

Websites:

http://www.tourism.gov.tt/

https://www.gotrinidadandtobago.com/