Technical _ OracleApps Epicenter - Part 3.pdf

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hnical | OracleApps Epicenter - Part 3

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Commonly used SCM Jargons

Posted on November 26th, 2007 by Sanjit Anand| Print This Post| Email This Post

Commonly used SCM Jargons.

Lead Time - is the time between the initiation of any process of production and the completion of that process. E.g. lead time for

ordering a new car from a manufacturer may be anywhere from 2 weeks to 6 months. In SCM, lead time reduction is an important partof most of the manufacturing companies.Cycle-Time - The time elapsing between a particular point in one cycle or production and the same point in the next cycleSafety Stock / Buffer Stock- is a term used to describe a level of stock that is maintained below the cycle stock to buffer againststock-outs. Safety Stock or Buffer Stock, exists to counter uncertainties in supply and demand

Advanced Ship Notice (ASN) - is the notification the supplier sends the manufacturer in reaction to the pull signal notifying thematerial in on the way and confirming inventory will be replenished to meet the requirement.

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Electronic Data Interchange (EDI) - is the exchange of electronic data between business partners who use a number of differenthardware and software solutions. The exchange can involve documents such as sales orders, invoices, and advanced shipping notices(ASN).

Vendor-managed inventory (VMI) - is a family of business models in which the buyer of a product provides certain information to asupplier of that product and the supplier takes full responsibility for maintaining an agreed inventory of the material, usually at thebuyer's consumption locationLogistics Management :The management of transportation operations of all types,including tracking and managing every aspect ofvehiclemaintenance, fuel costing, routing and mapping, warehousing,communications, EDI implementations, traveler and cargo handling,carrier selection and management, accounting.

Logistics is

Key to Supply Chain ManagementOften performed by a 3PL or 4PLBegin to contribute large portion to the organization costs

3PL (Third Party Logistics) - is a outsourced or "third party" logistics services to a company for part, or sometimes all of their supplychain management function. Third party logistics providers typically specialize in integrated warehousing and transportation services thatcan be scaled and customized to customers needs based on market conditions and the demands and delivery service requirements fortheir products and materialsLot Sizing is simply a size or quantity in a lot. But plays a very important role in a supply chain. One key decision of productionplanning is the batch or lot sizeInventory Turns often referred to as stock turns, turns, and stock turnover. This measures the number of times invested in goodsto be sold or used over in a periodReplenishment Time is time required to replace the consumed stock.Supply Planning is the ability to use the distribution plan, inventory plan, sourcing plan, and materials plan to determine the bestway to meet demand. Supply planning encompasses the allocation and deployment of resources, as well as facilitating order promising.Production Planning Planning is the ability to create a plan of record from the requirements of the demand, supply and capacityplans. Production planning (PP) encompasses the allocation and deployment of resources to optimize plant capabilities

Demand Planning is simply put is foreseeing the actual demand or requirement of the market. It is used to monitor & make surethe "health" of a supply chain

Posted in Functional, Oracle Manufacturing|No Comments

SCM Subsystem


In last post we have understood SCM flow. Let's talk in term of SCM IT requirement. SCM subsystems are important because this is requiredto support manufacturing managers in making their decisions so that they can optimize the trade off between capital tied up in stocks andnventories, versus the ability to deliver goods at prices and delivery dates agreed with customers.

A typical flow and SCM cycle can be understood as fig below:SCMFlowinERP

Typically A SCM consists of these sub-systems can be categorize and consist of:

Demand Management

This is basically co-ordination sales forecasts from all the players, including sales representatives at the point of sale through production toraw material suppliers, so that everyone is working to the same plan, rather than creating unnecessary safety stocks.

Distribution Resources Planning (DRP)

This will Keep track of the status of production and procurement of materials for each order, where the goods are located, what transportand warehousing is in use, what stock to keep and when to re-order.

Transport Management Systems (TMS)

This kind of subsystem normally keep the information such as :what modes of transport at what cost are available to the shipper; what costs
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and timings are associated with each route; the order in which to load transport; optimization of multi-segment deliveries; compliance withdocumentation required for customs and shippers.

Warehouse Management Systems (WMS)

These are the systems which are used to optimize the storage and picking of goods in a warehouse, also includes compliance with carrier andcustomer documentation standards.

Supplier Relationship Management (SRM)

This kind of subsystem keeps the information about suppliers of direct and indirect materials, such as agreed terms of trade, records ofstatus, records of contacts between the enterprise and the various points of contact in suppliers.

Component Supplier Management (CSM)

Management of lists of preferred suppliers and preferred parts; terms of trade such as delivery and price associated with them; rationalizationof existing parts to minimize costs by substituting equivalent parts.

I guess, the next question in mind would what are applications which are going to enable if anyone is going to roll out SCM functionality inOracle EBS. Keep watching this space.

Posted in EBS Suite, Functional,Oracle Manufacturing|No Comments

KNOW WHAT IS SUPPLY CHAIN MANAGEMENT (SCM)? : An Overview


This is one of the basic areas from management books. In fact lot of people have requested some more information on SCM, OPM and othermanufacturing area. therefore,I take this opportunity, as this is one of my favorite topic, as I started my first job in PPC (Production Planning&Control) department of a big steel company a decades ago, so I hope I will surly help in giving a clear picture of SCM. Let's start with basicand gradually will move into ERP arena:

SCM is defined as combination of art and science that goes into improving the way your company find the raw components that needs tomake a product or services and deliver it to customer. In Business word this art and science become functions that an organizationundertake.

If you are IT guys you can understood SCM as:

Systems that support manufacturing managers in making decisions that optimize the trade off between capital tied up in stocks andnventories, versus the ability to deliver goods at prices and delivery dates agreed with customers.

In principle and reality, both inwards logistics operations to acquire materials to make products and outwards logistics operations shippingfinished goods to final customers are monitored.

WHAT EXACTLY IS SUPPLY CHAIN MANAGEMENT OR WHAT IS BASIC COMPONENT OF SCM?

As per Supply-Chain Operations Reference-model (SCOR) which has been developed by Supply-Chain Council. This model organizedand focused on the five primary management

1. PLAN2. SOURCE3. MAKE4. DELIVER5. RETURN

1. Plan: This is vital part of SCM philosophy, where the companies normally need to make strategy for managing all the resourcethat go towards fulfilling the customer demand for the product and services that they offers. A big piece of planning is developinga set of matrices to monitor the Supply chain so that it would be efficient, cost effective and deliver high quality and value to thecustomer.

2. Source: It means processes that procure goods and services to meet planned or actual demand. This part of SCM consists ofselecting right suppliers that will deliver the good and services that need to create your product. Developing a set of pricing,delivery and payment process with supplier is important. Also this will also take care of managing the inventory of goods, andservices you receive from your suppliers, including receiving shipping, verifying them, transferring them into various facilities andauthorizing supplier payment.

3. Make: This is basically a step where your company starts fulfilling the request or BUILT for products into finished state to meetplanned or actual demand. Schedule activity necessary for production, testing, packaging and preparation for delivery.

4. Deliver: This is also called Logistic Process. This is the processes that provide finished goods and services to meet planned oractual demand, typically including order management, transportation management, and distribution management.

5. Return - This is real pain of SCM model, which defined as processes associated with returning or receiving returned productsfor any reason.

Typical model can be best described as:
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scmmodel

WHO IS THE STAKEHOLDER OF SUPPLY CHAIN

These are considered as stake holder of SCM:

CustomersYour CompanyDesign PartnersMaterial SuppliersContract ManufacturersLogistic Providers

WHAT ARE DRIVERS OF THE SUPPLY CHAIN?

These are the main drivers :

ProductionInventoryLocationTransportationInformation

1. ProductionThis driver addressing these questions: what products does the market want? How much of which products should be producedand by when?This activity includes the creation of master production schedules that take into account plant capacities, workload balancing,quality control, and equipment maintenance.

2. InventoryThis driver addressing these questions: What inventory should be stocked at each stage in a supply chain? How much inventoryshould be held as raw materials, semi finished, or finished goods?The primary purpose of inventory is to act as a buffer against uncertainty in the supply chain.

3. LocationThis driver addressing these questions: Where should facilities for production and inventory storage be located? Where are themost cost efficient locations for production and for storage of inventory? Should existing facilities be used or new ones built?Once these decisions are made they determine the possible paths available for product to flow through for delivery to the finalconsumer.

4. TransportationThis driver addressing these questions: How should inventory be moved from one supply chain location to another? Air freight andtruck delivery are generally fast and reliable but they are expensive. Shipping by sea or rail is much less expensive but usuallyinvolves longer transit times and more uncertainty.

5. InformationThis driver addressing these questions: How much data should be collected and how much information should be shared?

Timely and accurate information holds the promise of better coordination and better decision making. With good information,people can make effective decisions about what to produce and how much, about where to locate inventory and how best totransport it.

GET FAMILIAR WITH TOP 10 TERMS, DEFINITIONS AND TERMINOLOGY IN SCM

Master Demand Schedule - MDS

The MDS is a consolidation of demand by product and time bucket

Master Production Schedule- MPS

The MPS is a statement of supply required to meet the demand for the items contained in the MDS. The master production

schedule defines the anticipated build schedule for all products. The master production schedule also provides the basis for orderpromising (ATP) function

Material Requirements Plan-MRP

The Material requirements planning (MRP) calculates net requirements from gross requirements by evaluating:


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Forecast Planning

The master scheduleBills of materialScheduled receiptsOn-hand inventory balancesLead timesOrder modifiers

Advanced Supply Chain Plan- ASCP

Constrained Based and optimized version of MRP

Planned Order

Automatically suggested action from planning engine

Consumption

The process of "relieving" the forecast to prevent double counting of demand

Drop Ship

Having an order ship directly from the vendor to the customer without physically being in your inventory.

Vendor Managed Inventory- VMI

The process of giving the vendor the authority and visibility to determine what your inventory should be

Customer Owned Inventory- COI

Where you are managing the customers inventory on your premises and supply as required

Work Order/Sales Order

The request that you received from the customer for fulfilling there demand.

SIMPLE PLANNING CYCLE WITHIN AN ORGANIZATION

A typical planning cycle would start by loading the sales orders, forecast and other demand such internal orders into the master demandschedule (MDS). That demand statement would then be used as the schedule that drives the Master Production Schedule (MPS) . Take a noten regular MRP implementations the MPS is used as the schedule for ATP. Once the MPS is reviewed and updated is used as the schedule todrive the MRP process. The result of the MRP process is planned orders and exception messages. When released from MRP the plannedorders for "buy" items become requisitions or purchase orders in the purchasing module and the "make" items become discrete jobs in theWork In Process Module. Once the finished goods are received into inventory it is shipped to satisfy customer orders.

PlanningwithinOrgnization

Scenario I :Sales Order - Forecast Planning Cycle

This is the scenario where normally we are building to stock and satisfying salesorder demand from stock. Here you will see the difference as planned orders arereleased to become purchase requisitions for components and work orders forsub assemblies and finished goods. The finished goods are then shipped tosatisfy the sales orders.

Scenario II :Planning - Procurement Cycle

In the Planning-Procurement cycle we normally start where the first part of theplanning cycle is complete and we have a planned order for a buy item from MRP.The planned order is released and becomes a requisition or purchase order in thepurchasing module. A purchase order is then created from the requisition and sent


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ProcurementCycle

to the vendor. The vendor would supply the materials. The materials would bereceived into inventory and the purchase order would be closed.

Scenario III :Planning - Drop Ship Cycle

In the Drop Ship cycle the process is as follows:

A sales order is received from the customer.After the sales order is entered a process is run that creates a purchase order that matches the sales ordersThe item, quantity and required date information on purchase order matches that information on the sales order.The ship to address on the purchase order is the ship to address of the customer.The vendor ships the product directly to your customer. Once the vendor ships the product you receive" the purchase order and thatcreates the shipping transaction to satisfy the sales order.Matching accounting transactions complete the process

DropShipmentCycle

You can also see technical details for drop ship cycle in my earlier post.

Scenario IV:Planning - WIP Cycle

In the Work In Process cycle after the planning cycle is complete a planned order is released to create a discrete job. Material/components isssued the job or back flushed from inventory. The job is completed from Work In Process to Inventory.

wipcycle

Scenario V :Planning - Outside Processing Cycle

With Outside Processing you could be buying a service, an item or capacity from an outside vendor. The setup for each of these scenarios willbe described in the training sessions to follow, however they all follow a similar process. A routing with an outside processing operation issetup.

After the planning cycle is complete a planned order is released to create a discrete job. Once the Discrete job is moved to a outsideprocessing operation, a purchase requisition is triggered. The requisition is imported to Purchasing and a purchase order is created. Thedetails of the discrete job such as job number, assembly number and quantity is tied to the purchase order. The purchase order is sent to thevendor. When the purchase order is received its destination will be shop floor and the assembly will be returned to the next operation on thework order.

OutsideProcessing

This make an end of this discussion. In Next post we will see what are the different subsystem SCM will have and what are the moduleswhich comes under SCM Implementation. Any comment is welcome :)
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gloabal accounting process

Posted in EBS Suite, Functional,Oracle Manufacturing|28 Comments

Understanding Global Accounting Engine Dual posting, Tables, Reports


Continuing my last post for AX , here is some more information for Global accounting Engine's Dual posting and Reporting need. Lets startwith Dual posting.

Global Accounting Engine (AX) Dual Posting

The Global Accounting Engine's dual posting functionality allow simultaneous posting into two sets of books (a main and asecondary sets of books).The AX Dual posting (or multiple posting) functionality lets you meet reporting and accountingrequirements when you have multiple sets of books with different charts of accounts, calendars, and rules sets.

Control AccountsThe Global Accounting Engine automatically creates detailed balances for control accounts. The balances are calculated foreach account with the control account status by period and third party when you run a subledger report. Control accountsare printed on summary and detail balance reports provided by the Global Accounting Engine.Documents SequencingA document sequence uniquely numbers documents generated by an Oracle Applications product. Using Oracle Applications,you initiate a transaction by entering data through a form and generating a document, for example, an invoice. Documentsequences can provide proof of completeness. For example, document sequences can be used to account for everytransaction, even transactions that fail.

Document sequences can also provide an audit trail. For example, a document sequence can provide an audit trail from

the general ledger into the subsidiary ledger, and to the document that originally affected the account balance.Table Details

These are the additional tables which keeps the events data.

AX_SETUP_GLOBALAX_SETUP_POSTING_BOOKSAX_TRANS_PROGRAMSAX_EVENTSAX_DOCUMENT_STATUSESAX_SLE_HEADERSAX_SLE_LINESAX_BALANCESGL_INTERFACEGL_JE_LINES

AX Reporting

Below is a list of the most important AX Reports:

The Daily Journal Book- Line Descriptions report displays fiscal year totals for specified sequences. For both manual andimported journals in General Ledger, the report shows the General Ledger accounting sequence number assigned at the timeof posting, instead of the General Ledger document sequence number.The Daily Journal Book- Header Descriptions report is sorted by sequence name, General Ledger date, and accountingsequence number within the range of requested balancing segments. The report provides totals for the range of balancingsegments requested, but not subtotals for each balancing segment.The Final Daily Journal Book- Header Descriptions report allow the review of all accounting entries for your set of booksby sequence name and period.The Supplier/Customer Balance by Account/Accounting Flexfield report allows reviewing information about

balances and period activities by account and supplier/customer for one or more accounting periods. This report lets youjustify your balances in General Ledger, Payables, and Receivables.

Limitations of AX

It has been designed based on primary transactions in Local GAAP.Its needs same calendar in primary and secondary set of booksThe other limitation is that no user access to account transformation rules that mean very limited functionality.Intensive setup and maintenance, that makes a technical difficulty.Separate release and patch sets. This support issue is yet another limitation.Non-Standard as it is replaced by GL posting process,separate additional tables.Not Complete as only limited to few like AP, AR and in some case France can use INVENTORY as sub-ledger modules

Posted in Functional, Oracle General Ledger, Oracle Product|4 Comments

Understanding Global Accounting Engine ( Product AX)Posted on November 9th, 2007 by Sanjit Anand| Print This Post| Email This Post

Why is the Global Accounting Engine needed?

The Global Accounting Engine is needed for European foreign subsidiaries as they are required to do reporting in foreign countries.
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The Global Accounting Engine produces European reports not available in the standard accounting applications.

It is Legal compliance tool for some international accounting and audit requirements.

Accounting transformation for inventory/purchasingAudit Trail:

adds required sub-transactions (cash reversals,adjustments, and others)additional GL sequences across AR/APControl accounts for sub-ledger-GL reconciliation

What is functionality of the Global Accounting Engine ?

The Global Accounting Engine provides you with features to satisfy the following basic business needs. You can:

1. Comply with accounting regulations of any country. Some accounting entries are legal in one country but not in another.2. The Global Accounting Engine lets you choose the right accounting schemes for your country.3. Define accounting rules per set of books.4. Post different accounting rules to different sets of books.5. Generate different accounting entries from the same business transaction into different sets of books.6. Perform synchronous multiple set-of-book accounting. The multiple set-of-book accounting is synchronous because it ensures

that a Business transaction is either posted in all related set of books or is not posted in any set of books.7. Comply with legal and fiscal audit trail requirements.8. Store all accounting entries in the same structure and format for all applications. An accounting entry always consists of a

header and two or more accounting entry lines. The Global Accounting Engine uses this information to provide accuratereconciliation reports in applications such as Payables and Receivables.

9. Reconcile your subledger accounting system with General Ledger. The Global Accounting Engine provides additional reportssuch as daily journal reports. Reports are used when a company needs to match the amounts in the subledgers such asPayables, Receivables, and General Ledger.

10. Define journals rather than using hard-coded categories. These journals are numbered sequentially to comply with legalrequirements.

11. Assign sequential numbers to the defined journals across applications.12. Each accounting entry has a unique identifier as well as other header information. This accounting number is the primary key

for your accounting lines. You can use the same numbering in applications such as Payables and Receivables.13. Audit and control period and fiscal year closing procedures.14. The Global Accounting Engine provides a new mechanism for closing periods that ensures a complete and gapless numbering

is generated as required in some countries.15. Create journal entries and detailed balances for control accounts.16. Control accounts are General Ledger accounts that you can access only from subledger applications such as Payables and

Receivables. The balances are calculated for each account with the control account status and third party period andidentification. A third party can be a supplier in Payables or a customer in Receivables. The Global Accounting Engine usesthese structures to provide legal balance reports that are the same across all applications.

17. Secure subledger accounting entries. You can either secure accounts individually or secure the procedure to createaccounting entries. To secure subledger accounting entries, use control accounts to define accounts. A control account is

only accessible from the subledgers. Securing your entries ensures a valid audit trail is on paper. The secured posting makessure that you are only given access to a range of steps involved in the posting cycle.18. Print reports that correspond to country-specific accounting practices.19. Print legal subledger accounting reports .

Which are potentially implementation using global accounting Engine(AX)?

AX is mainly used to comply with the European legislations mainly.Any European Implementation which is operating in morecountries will have options to use.

Is Global Accounting Engine mandatory for Italy, France, Greece or Portugal?

Oracle has suggested for 6 countries (France, Italy,Greece, Portugal, Spain, Austria)

AX has replaced localizations for France, Italy.AX provides legal report formats for specified countries.

How Global Accounting Engine works:

Operationally, the Global Accounting Engine changes the way in which transactions are posted from the sub-ledger to the GeneralLedger. For transactions from AR, AP, the standard GL Interface is switched off and postings are done via the Accounting Enginetranslator. A sub-ledger accounting entry is created for each Event, which represents a change in state of a document, e.g. anInvoice. Accounting Rules are used to translate these events and to create entries in the AX tables. A report is run to create thesub-ledger balances in AX by Third Party and accounting period. After AX translation is run, the accounting entries are transferredto the General Ledger via the normal GL interface tables.

The big difference in using AX is that instead of posting transactions direct to the GL Interface table, they are transferred via theAX Engine where they are translated before being transferred to the General Ledger. This can be shown as:


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gloabal accounting process

This ends of Global Accounting Engine(Product AX) discussion, will see some more information on dual posting and some important technical

details in next post. Till than keep watching this space :)Posted in Functional, Oracle General Ledger, Oracle Product|7 Comments

Deep Drive : Customer Interface in AR


Lot of people requested some more information for customer import. So I decided to clubbed together, so here to go:

Lets start with Customer ..why it is important in your business.

As per encyclopediathe customer is defined as:

"A customer is someone who makes use of or receives the products or services of an individual or organization." Its means it is one who

become a entity in your business world, irrespective of your line of business. If you are manufacturer the customer is one to whom youprovide the product and get the money or services for which your get paid.

Time to time the customer definition has been changed and now in today economy it can be redefined as:

A customer..may include users, consumers, demanders, commanders, and requestors. Any person or entity who interacts directly or indirectlywith any business system, thus it can be a client within internal departments, a supplier from the procurement process, an employee, orsomeone who is ringing up the cash register.

What information is important to keep in Business?

Typical information required for any customer is address, contact, bank , profile,class. Oracle standard form does have more than 8 tabswhich hold most of the information. A typical flow of customer setup in Oracle is as;

customersetup

Fig: Standard Setup process for customer
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customersetup1

Fig : Entity Model for Customer Setup

What is Customer Interface ?

Customer Interface is a oracle seeded tool that is used to import and validate current or historical customer information from other systemsnto Receivables. Once customer information is imported into the system, you can use Customer Interface to import additional data for thatcustomer (such as additional contacts or addresses) and to update existing information. This is yet another options to enter Customernformation other than manually update and enter new information using the Customer windows.

Customer Interface and Customer in pre 11i and 11i

If you are coming from some old version, if have been noticed few things has been changed:

Customer tables have changed, to move customer in TCA model, it meansThe HZ tablesThe role of Parties

Note:Added in order to track prospective customers Due to CRM integration and adds benefit of having all customer groups stored in one location.

11i tables used by Customer Interface

Pre 11i versions used only 12 tables11i version uses 23+ tablesOnly 4 of those tables remain the sameMain Customer tables have changedRevised look and feel to Customer screen, too

The ChangeHere is significant changes has been noticed from pre 11i and r11i version.

FIND screen

n 11i Find window automatically appears while calling customer screen.


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10

11cust

most important , the Match Results window now is included in 11i, and it represnt multiple lines due to Parties and Accounts:

cusseacrch

Customer screen


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107custscreen

11icustome

Customer Tables

Previous Tables that have changedRA_CUSTOMERSRA_ADDRESSESRA_SITE_USESRA_PHONESRA_CONTACTSAR_CUSTOMER_PROFILESRA_CUSTOMER_RELATIONSHIPSAR_CUSTOMER_PROFILE_AMOUNTS

Tables that remain the sameRA_CUST_RECEIPT_METHODSAP_BANK_BRANCHESAP_BANK_ACCOUNTSAP_BANK_ACCOUNT_USES

TCA model - how its drived

RA_CUSTOMERS, previously the main customer table is now a view.This become view which consists of data in HZ_CUST_ACCOUNTSand HZ_PARTIES tables.New Customer Tables - also known as HZ TablesThe new HZ Customer Tables have tables for Customer Accounts and Parties

Customer Table Vs HZ Tables

Here is summarize information for both for them:


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customerdatamapping

Considering Customer as Parties

HZ_PARTIES stores information about organizations, groups, and people.If a party becomes a customer then the information for the customer is stored in the HZ_CUST_ACCOUNTS table.A Party record in the Parties table can have multiple customer account records in the Customer Accounts table.One row is created in HZ_PARTIES for every customer record that is imported through the Customer Interface.CRM uses the customer module making it a requirement for all customers to have a party id and customer id.

Customer Interface : The Flow:

The following diagram shows how customer information is imported into the customer tables.CustomerImport

11i Customer Interface Vs Oracle Base table

Here is summarize information for interface Vs base table. Once Customer Import get completed successfully , the data moved to thesetables:


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customerinterfaceFlow

Please take a note, the bank model has been changed in r12, this will have till 11.5.10.2. If you are looking for R12 , refer to trm guide.

Where to start for Customer Interface

1.The first steps would be your is preparing Receivables setup activity

Be sure to set up new data in Receivables that the Customer Interface should import. For example:AutoCash Rule SetsAutoInvoice Grouping RulesCollectorsCustomer AddressesCustomer Bank InformationCustomer ExemptionsCustomer Profile ClassesDemand ClassesDunning Letter SetsFreight CarriersPayment MethodsPayment TermsStatement CyclesTax Codes

Be sure to also set up Lookups in Receivables that the Customer Interface should import. These are the lookups:CountriesSite Use CodesCredit RatingsRisk CodesAccount StatusesCommunication TypesCustomer Classes

2. Next is to map the Interface Tables

RA_CUSTOMER_INTERFACE_ALL

ORIG_SYSTEM_CUSTOMER_REFCUSTOMER_NAMECUSTOMER_STATUSINSERT_UPDATE_FLAGCUSTOMER_NUMBERORIG_SYSTEM_ADDRESS_REFPRIMARY_SITE_USE_FLAGSITE_USE_CODEADDRESS1COUNTRYLOCATION

RA_CUSTOMER_PROFILES_INT_ALLCUSTOMER_PROFILE_CLASS_NAMEORIG_SYSTEM_CUSTOMER_REFINSERT_UPDATE_FLAGCREDIT_HOLD

ORIG_SYSTEM_ADDRESS_REFRA_CONTACT_PHONES_INT_ALLORIG_SYSTEM_CUSTOMER_REFORIG_SYSTEM_TELEPHONE_REFTELEPHONETELEPHONE_TYPEINSERT_UPDATE_FLAG


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ORIG_SYSTEM_ADDRESS_REFORIG_SYSTEM_CONTACT_REFCONTACT_LAST_NAME

RA_BANKS_INTERFACEORIG_SYSTEM_CUSTOMER_REFPRIMARY_FLAGSTART_DATEBANK_ACCOUNT_NAMEBANK_ACCOUNT_CURRENCY_CODEBANK_ACCOUNT_NUMBANK_BRANCH_NAMEORIG_SYSTEM_ADDRESS_REF

RA_CUST_PAY_METHOD_INTERFACEORIG_SYSTEM_CUSTOMER_REFSTART_DATEPAYMENT_METHOD_NAMEPRIMARY_FLAGORIG_SYSTEM_ADDRESS_REF

3. RUN the Import Program

Run Import after AR Customer Interface tables have been populatedProgram will validate the data in the interface table before creating records in ReceivablesRun the Customer Interface process through the Submit Request windowBut, a separate navigational path is also providedInterfaces -> CustomerCheck output file for errors

erroroutput

Make corrections and repeat import process

Not Surprise , if you get these....Common Errors..very common

a3: Bill_To_Orig_Address_Ref is not a valid bill-to addressVerify the Bill-To address reference is valid. Keep in mind that when using the bill-to reference with a ship-to address record... thebill-to must already exist in Receivables.Note: Ran into this issue. Try running bill-to records through the interface first and ship-to records as second batch - this willresolve the error. Do not Interface with both in the same batch.

a1:Customer record for insert must have validated profile record definedNew customers and each Bill-To record must have a customer level profile in the RA_CUSTOMER_PROFILES_INT_ALL table.

a8: Conflicting profile classes specified for this customer/siteProfile classes for customer and bill-to must be the same. Sites cannot have a profile class different from the customer.

J1: Site_USE_CODE is not updateable.J3: LOCATION is not updateable.J2: PRIMARY_SITE_USE_FLAG is not updateable.

Keep in mind that site_use_code, primary_use_flag, and location may not be updateable through the Customer InterfaceA3: Customer reference for insert is already defined.A5: Customer Number already assigned to a different customer.

Customer reference and Customer number are values that must be unique. Verify the customer reference or customer numberdoes not already exist for another customer.

Tips and Technique

1. Check out some of the Profile Options hitting Customer Import

HZ: Generate Party NumberThis the profile option can be updated at Site, Application, Responsibility and User levels.This profile option determines whetherparty number should be auto-generated. If value is 'No',means party number must be passed in by the user else if 'Yes' or if thevalue is not set, party number will be auto-generated.


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HZ: Generate Party Site Numbersame as above for party site number set at all leval.

HZ: Internal PartyThis profile option is used as a part of CRM setup. This must be set if CRM is installed. It is used for data migration purpose.

HZ: Generate Contact NumberThis profile option determines whether contact number should be auto-generated.If the value is 'No', contact number must bepassed in by the user. If the value is 'Yes' or if the value is not set, contact number will be auto-generated.

2. Automatic sequence number for customer number

Many times AR department is not like oracle seeded number which start by default 1000.Options are there:

From R11 and 11i, you cannot change the sequence via the forms and therefore any change that you make to the sequence would have tobethrough SQLPlus and that would not be supported.

To set the sequence number

Step 1. In the Application Developer responsibility,Menu: Application=>Database=>SequenceStep 2. Query on sequence RA_CUSTOMERS_NUM_SThis will bring up the sequence for the customer numbers and you can enter the number that you want it to startfrom.

To set automatic numbering for customer after setting the sequence:

Step 1. Menu:=>System=>System OptionsStep 2. Region - Invoicing and Customers

Step 3. Check the box for Automatic Customer Numbering.3. When doing Migration from other system, adviced to use TRIM Function

When loading interface tables remove all trailing spaces from import data.Example: LTRIM(RTRIM(customer_name))

4.If importing large number of customers, run in smaller batches instead of all at once.

Oracle benchmark is about 10,000 records per batch is ideal, it is suggested to keep the batch size small.

5.When rolling out in Multi-Org , then you must populate the org_IDs in the interface tables and run the customer interfacefor each organization set-up responsiblity.

Posted in Functional, Oracle Receivable, Technical|51 Comments

FSG What Is It?


Do you know many financial reports have been written using Oracle's Financial Statement Generator in Oracle EBS since very begining. This isone of robust tool that allows us to create reports which meet user defined criteria. Lets take quick overview of FSG and its usage.

What Are Oracle FSGs?

FSG is short form ofFinancial Statement Generator.

In brief , is a powerful reporting engine that supports interchangeable report objects, server-based processing for high performance, andreport scheduling for efficient use of system resources.

A user defined report that allows for the rollup of GL Account Balances (i.e. combinations of accounting segments GL Code Combinations)nto logical groupings for reporting

The FSG allows you to?

This is End user tool , which enables end business user for financial reporting without any programmingMost of these reports are oriented toward financial statementsThese are very very easy to use :-)Transfer accounting information to a popular spreadsheet if you prefer to use your personal computer for analysis and planning.Report on both translated and entered foreign currency amounts.Access a wide variety of standard management and accounting reports for the detail information you need, including chart of accountlistings, journals, general ledgers and trial balances.Define the complex financial statements you need to analyse your business,including responsibility reports for business units, profitcentres and cost centers.The good things is that all these reports run through concurrent manager

Most important there is no additional setup requiredWe can design our reports to meet your business needsDesign to print directly to MS ExcelSchedule reports to run directly from the application

You cant do what with FSG?
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Limited flexibility in formattingAccess GL balances only - no detailsMinimal security

What are the reports which is based out of FSG Reports

Financials-P&L, Bal Sht, Cash Flow, Rev/Exp detail, cost center detailAuditor Schedules - trial balance mapped to financial stmtsIncome tax workpapersPartial trial balancesIncome Statement

What are the FSG Component or Structure

Row SetsColumn SetsContent SetsRow OrdersDisplay SetsReportsReport Sets

Row Set

Description to appear on left hand sideDefine accounting flexfield ranges or summary accounts hereDefine row calculation - total, etc.

What are the Column Set1. Column Sets typically define the format and content of the columns in an FSG report2. Oracle provides seeded column sets, or you can build your own

Column Set Attributes-The commonly assumed attributes for a column set are:-Time period (PTD, QTD, YTD, etc)-Account type (Actual, Budget or Encumbrance)-These two elements are defined by an Amount Type

What is Column Set: Proforma

Proforma is an accounting term that refers to an annual fiscal amount that is comprised of actual amounts and budgetamounts together.

What is a Content Set?Content Sets are used to override row/column account assignments and display types to create multiple variations ofexisting reportsYou can generate many similar reports in a single run by using content setsUse to expand a range to give multiple values on one report OR separate reports for each value in the rangeOverride applied separately to each segment in flexfield

What is a Row Order?

Row Orders are used to control how detail rows are displayed and/or sorted on a reportUsed with Row Set expand and Content SetsAllow user to expand detail of a rowCan display

Segment valueSegment description

BothList alphabetically or numerically

Report Display Group

Grouping of rows or columns i.e. hide column 20Specify a sequence number range from your row set or column set i.e. from 20 to 20Used in your display set

Report Display Set

Assign Display Group(s) to your Set i.e. display column 1, 3, 4Can assign multiple row and/or column groups to one set i.e. hide column 20For each assignment, can specify whether to display the values on the report (Display = Yes) or (Display = No)

The Rule of Thumb for FSG

One FSG = One row set + one column set + one content set

Underline technology of FSG?? any guess , C, SQL, Java...

Important to know FSG reports are created from a program written in 'C' code, not from Oracle Reports, as is the case with standard reports.Many modules and tables are used to create reports based on the definition and component of a particular FSG.


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What is FSG (Financial Statement Generator) Controller Program?

The FSG (Financial Statement Generator) Controller runs when you generate an FSG with a content set 'Type' set to Parallel. The FSGController kicks off the sub requests for the FSG's that are created with the content set.

What is in BackgroundThe FSG Query

As these report are developed in C, it's impossible to break the code, but if you do some trace on you will find , the code is based out of GLbalances table, addition to the some other tables which keeps the structure on the front end.

here is the hidden query:

SELECTnvl(bal.PERIOD_TYPE, ''),nvl(bal.PERIOD_YEAR, -1),bal.PERIOD_NAME,nvl(bal.PERIOD_NUM, -1),nvl(bal.PERIOD_NUM, -1),bal.ACTUAL_FLAG,decode(cc.TEMPLATE_ID, NULL, 'N', 'Y'),nvl(bal.BUDGET_VERSION_ID, -1),nvl(bal.ENCUMBRANCE_TYPE_ID, -1),bal.CURRENCY_CODE,bal.SET_OF_BOOKS_ID,nvl(bal.TRANSLATED_FLAG, ' '),nvl(bal.PERIOD_NET_DR, 0) -nvl(bal.PERIOD_NET_CR, 0),nvl(bal.PERIOD_NET_DR, 0),nvl(bal.PERIOD_NET_CR, 0),

nvl(bal.QUARTER_TO_DATE_DR,0)-nvl(bal.QUARTER_TO_DATE_CR, 0),nvl(bal.QUARTER_TO_DATE_DR, 0),nvl(bal.QUARTER_TO_DATE_CR, 0),nvl(bal.BEGIN_BALANCE_DR, 0) -nvl(bal.BEGIN_BALANCE_CR, 0),nvl(bal.BEGIN_BALANCE_DR, 0),nvl(bal.BEGIN_BALANCE_CR, 0),nvl(bal.PROJECT_TO_DATE_DR, 0) -nvl(bal.PROJECT_TO_DATE_CR, 0),nvl(bal.PROJECT_TO_DATE_DR, 0),nvl(bal.PROJECT_TO_DATE_CR, 0) ,nvl(SEGMENT1,''),nvl(SEGMENT2,''),nvl(SEGMENT3,''),nvl(SEGMENT4,''),nvl(SEGMENT5,''),nvl(SEGMENT6,''),nvl(SEGMENT7,'')FROM GL_BALANCES bal,GL_CODE_COMBINATIONS cc

WHERE bal.CODE_COMBINATION_ID= cc.CODE_COMBINATION_IDAND cc.CHART_OF_ACCOUNTS_ID= 118AND bal.SET_OF_BOOKS_ID= 1AND nvl(bal.TRANSLATED_FLAG, 'x')in('Y','N','x')AND cc.TEMPLATE_IDis NULLAND ( (nvl(SEGMENT3,'') >= '4001'AND nvl(SEGMENT3,'') = '6020' AND nvl(SEGMENT3,'') ='6390'AND nvl(SEGMENT3,'') = '7510' AND nvl(SEGMENT3,'') = '000'AND nvl(SEGMENT2,'') < /P >

The data is loaded into memory, and then sorted according to report format

How do you define a FSG Report?

Reports are created by specifying a combination of report components (ie Row Set, Column Set, etc). Typically, values specified whendefining a report override values specified at the individual component levelThe value entered in the Title field will appear at the top of the report

Where to run FSG Reports:

In Oracle EBS Running FSG Reports can be achieved from 3 different ways:

Run Financial Reports formConcurrent Manager


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The name of the request is "Program -Run Financial Statement Generator"ADIs Request Center

Few more to know

Online Report RequestsYou can request FSG reports on-line using only a few keystrokes. For example, you can choose from a list of report sets or predefined reportsthat Oracle General Ledger displays in a pop-up window. Or, you can create an ad hoc report by selecting from a list of predefined reportcomponents.

Exception ReportingThe Financial Statement Generator Exception Reporting feature allows you to highlight information requiring special attention. You can definethe exception criteria and how you want to flag the rows in your report that you want noticed. This makes it easy to choose to display onlythe exception rows in your reports.

Responsibility ReportingIt is possible to construct one report to serve the summary reporting needs of multiple managers. With Responsibility Reporting you canensure that each level of management spends time reviewing only the necessary level of detail.

Posted in Finance,Functional, Oracle General Ledger|7 Comments

Understanding Security in : Oracle Financials and Manufacturing

Posted on October 28th, 2007 by Sanjit Anand| Print This Post| Email This Post

Understanding the data access implications at all organization levels is an important factor in designing your responsibility matrix. As we knowwhenever a user signs in to Oracle Applications, the first thing application enforce you is to select a responsibility. That chosen responsibility

allows them access to a menu of screens and a list of reports and processes they wish to run, as well as the ability to view and/or updatespecific data. We can define your own responsibilities.

In real time scenario , normally these kind of implementions take place:

1. Financial with HRMS (Shared Mode)2. Financial plus manufacturing3. Financial and HRMS(Full mode)4. Financial and Manufacturing & HRMS(Full mode)

I haven' consider CRM modules in discussion here as they hardly requires any Extra security rule to understand. For the sake ofunderstanding we would categorize my discussion into Financial & manufacturing and HRMS.Lets start first with financial and manufacturing.

security

Depending on the Oracle module accessed, a responsibility allows the user to view and process data associated with a set of books, operatingunit , or inventory organization as follows:

GL responsibilities allow access to one financial set of books via the GL Set of Books Name profile option.

Take a note if there is only one set of books, you can set this profile option at the site level, meaning it applies to the entire databasenstance. Those who is still using 10.7 and want to drilldown from GL to operating unit sub ledgers ,then you need to setup GL responsibilitiesby operating unit and assign the MO: Operating Unit profile option to these responsibilities.The biggest enhancement in recent years is in 11,you do not need operating unit specific GL responsibilities for drilldown.

In PO, AP, OE, AR, and other operating unit modules, setup a separate responsibility for each operating unit.

You cannot access more than one operating unit in a particular responsibility. This is achieved by setting the MO: Operating Unit profileoption at the responsibility level. If there is only one operating unit, you can set this profile option at the site level.

before multiorg , Fixed Assets data was not partitioned at all in terms of security but In 11i we can assign the profile option FA:Security Profile to responsibilities giving them access to one or more FA books.

For details do refer my old post for security in FA.

In the Manufacturing and Inventory modules, you can restrict a responsibility to one or more inventory organizations using the
http://www.oracleappshub.com/category/finance/http://www.oracleappshub.com/category/finance/http://www.oracleappshub.com/category/ebs-suite/technical/functional/http://www.oracleappshub.com/category/general-ledger/http://www.oracleappshub.com/finance/fsg-what-is-it/#commentshttp://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/print/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/emailpopup/http://www.oracleappshub.com/asset/know-the-security-by-book-in-fixed-asset/http://www.oracleappshub.com/asset/know-the-security-by-book-in-fixed-asset/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/emailpopup/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/emailpopup/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/print/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/print/http://www.oracleappshub.com/oracle-application/understanding-security-in-oracle-financials-and-manufacturing/http://www.oracleappshub.com/finance/fsg-what-is-it/#commentshttp://www.oracleappshub.com/category/general-ledger/http://www.oracleappshub.com/category/ebs-suite/technical/functional/http://www.oracleappshub.com/category/finance/


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Organization Access setup form.

Take a note if you do not setup any responsibilities in this form,users will access to all inventory orgs. When a user signs in to anymanufacturing or Inventory responsibility, the first screen displays a list of accessible inventory organizations and the user must select one.

Generally users can run reports only within the responsibility's organization

Set of booksOperating unitInventory org

Beginning in 11i you can run some reports across operating units within a set of books. You control this by setting the MO: Top ReportingLevel profile option to set of books, legal entity, or operating unit, typically assigning the profile option to responsibilities.

* If the MO: Top Reporting Level profile option is set to Set of Books, you can run your reports at the set of books level, legal entity, oroperating unit level.

* If the MO: Top Reporting Level profile option is set to Legal Entity, you can run your reports at the legal entity, or operating unit level.

* If the MO: Top Reporting Level profile option is set to Operating Unit, you can run your reports at the operating unit level only. Youareonly allowed to view data in the operating unit assigned to your responsibility.

Users can then enter as a report parameter a Reporting Level of set of books or legal entity to report across operating units in their set ofbooks.

Typical Reports that allow and uses the above functionality includes:

Payable

Accounts Payable Trial BalancePosted Invoice RegisterPosted Payment RegisterUnaccounted TransactionsTax Audit TrailUse Tax Liability

Accounts ReceivablesAging 7 & 4 Bucket ReportsAging Reports- ExecutableBills Receivable By Status ReportBills Receivable Summary ReportCredit Hold ReportCustomer Credit Snapshot ReportTax RegisterTax Reconciliation

Report Exchange (RXi)RXi for GL, AP, AR: Financial Tax RegisterVarious localizations and region-specific reports

What is the MO:Operating Unit profile option used for?

The MO:Operating Unit profile option must be set to the appropriate value at either the Responsibility or User level.This profile option is usedto distinguish which Operating Unit will be used by the users that login into Oracle Applications.

Will continue with discussion..:)

Posted in 11i, Functional,Oracle Application|12 Comments

Month End /Year End Process in Fixed Asset & Relevant Standard Reports

Posted on October 23rd, 2007 by Sanjit Anand| Print This Post| Email This PostThe month end process of FA is bit similar to other modules, but the important is that data is flowing from some other modules . Lets take aclose microscopic view of month end close process of Fixed asset.Typically this consist of 13 steps process, as per figure below.
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monthendFA

Typically the month end close process start with "Fixed Assets Manager Responsibility" or any other custom defined responsibility.

Step 1 : Complete Mass Additions from AP

This consist of these steps.

a. Review or Run Mass Addition Create Report to view Payables transactions inserted into FA Mass Additions interface table.

b. Run Mass Additions Status Reports by Hold, Post, New and Delete to verify all assets have been processed.

c. Prepare Mass Additions resulting from AP Close:Mass Additions: Prepare Mass Additions

d. Post Mass Additions:Mass Additions: Post Mass Additions

e. Delete Mass Additions:Mass Additions: Delete Mass Additions

f. Rerun Mass Additions Status Reports by Hold, Post, New and Delete to confirm all assets have been processed.

g. Run the Posted Mass Additions Report to verify posted asset details.

Step 2 : Review Additions to Corporate Book

Here you have to Run Asset Additions Report for CORPORATE Book and then you have to Verify that all new Additions for theperiod have the correct Depreciation Method, Life, Prorate Date and Date in Service. The report lists all the assets you added toOracle Assets or capitalized during the specified accounting period.

Step3 : Complete Retirements,Re-classes and Transfers

Retire or transfer assets as required for the current period.

Assets: Asset Workbench [Asset Workbench]

or

Mass Transactions: Changes [Mass Changes] to mass transfer assets.

Calculate Gain/Loss if any retirements are done.

Depreciation: Calculate Gains and Losses

Step 4 : Run Depreciation Projection for Corporate Book

Then you need to run Depreciation Projection for the CORPORATE Book:

Depreciation: Projections

Step 5 : Run Depreciation for Corporate Book

You have to first run the Depreciation for the CORPORATE Book.Take a note your period defaults to current open period andshould NOT be changed at any cost. additionally if the check box "close period" is checked, you will not be able to rollbackdepreciation. This closes the current period and opens the next, and it cannot be reversed. Run for CORPORATE Book only. If theclose period box is not checked, you may rollback depreciation to restore balances prior to the depreciation run.

Once this get completed advice to Reprint the Journal Entry Reserve Ledger Report

Step 6 : Create GL Journals

Creating journal entries in GL to reflect all FA transactions in the Corporate Book, for the period which is just closed:This processcreates all the depreciation, transfer, reclassification, capitalization, addition, adjustment and retirement journal batch entries forall of the transactions.


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Step 7 : Print Journals in GL

You need to switch to in General Ledger responsibility and need to submit a standard report Run Journals General(180 Char) forcurrent Period where your source should be Assets.Once report get completed you need to review the journal detail.

Step 8 : Post Journals

This is very similar to any GL post process. You are suppose to post Journal where source is Asset.

Step 9 : Print Summary Trail Balance in GL

Run Trial Balance Summary1 Report (Balance Type=PTD)Review Trial Balance report to confirm that final balances are correct. Use this report for further reconciliation

Step 10 : Mass Copy to Tax Books

Copy all asset transactions (additions, transfers, retirements, etc.) for the closed period to the Tax books:

Step 11 : Check Asset Additions to Tax Books

Run the Asset Additions Report for each Tax BookVerify that all Additions for the period have the correct Depreciation Method, Life and Date in Service.Run Depreciation for Tax Books and review results. Once audit is complete, rollback deprecation and re-run with "close period" checkbox checked.

Step 12 : Review Additions to Corporate Book

In Fixed Assets:Run Period Close Reports for FA Request Set to produce:

Cost Summary Reports for All BooksReserve Summary Report for CORPORATE BookCost Clearing Reconciliation Report for CORPORATE Book Detail versions of the Summary reports can also be run, if required.

Step 13 : Reconcile FA to GL

Using the Period Close reports reconcile the FA Clearing, Cost, CIP and Depreciation amounts to the appropriate GL accounts.b.Run GL Account Analysis Reports for details on GL transaction activities for reconciling any account balance discrepancies.

This makes a end of month end close for Fixed asset.

Hope this helps..signing off.:)

Reference

1. Assets Standard Reports in Oracle Applications 11i :Metalink doc :131562.1

Posted in Functional, Oracle Asset|1 Comment

Process Outline >FA Mass Addition

Posted on October 22nd, 2007 by Sanjit Anand| Print This Post| Email This Post

This is brief process outline for Mass addition program in Oracle.

1.Asset Invoice Creation within AP

For assets to be transferred to Assets, it must be approved and posted in the GL and charged the distribution to a clearing account that isalready assigned to an asset category or charge directly to the asset cost account.

The track as asset flag will be automatically checked if the accounts have been set up as Asset within the GL.

Invoice can be posted either to the asset clearing accountor directly to the asset cost account.

Having a clearing account provides more controlparticularly if an asset does not get added in the correctperiod. That would therefore make the reconciliationbetween GL and FA easier.

Typical steps are herewith:

1. Navigate to the Submit a New Request Window andselect REQUEST SET.

2. Select the Mass Additions Create Request Set. This setcontains two programs:

Mass Additions CreateMass Additions Create Report
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addition1

2.Mass Addition Create

Following the successful creation of invoice in AP,the Mass Addition Create program is ran from the Account Payables.

Mass Addition Create lets you send Mass Addition lines from Oracle Payables as cost adjustments or as potential new assets. Create MassAdditions sends valid invoice line distributions and associated discounts from Payables to an interface table in Oracle Assets.

The Mass Addition Create process generates a Mass Addition Execution Report which s

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