TECHNICAL PERFORMANCE INDICATOR GRID 2012

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TECHNICAL PERFORMANCE INDICATOR GRID

2012

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PROGRAMME 1: ADMINISTRATION

SO: 4.1.1.2 To provide effective and efficient human resource planning and management services

Indicator title Months to fill a vacancy Short definition The number of months taken to fill a vacancy,

starting from the time when the post was advertised to the day the post was filled

Purpose To measure the number of days it takes to fill a vacancy

Source Post establishment and management plan for filling of vacancies

Method of calculation

Count number of days it takes from advertising a post to actual appointment of a candidate.

Data limitation No data limitation

Type efficiency Calculation type Cumulative

Reporting cycle Quarterly

New indicator No

Desired performance

To reduce the number of days to fill a vacancy to four months

Responsibility Sub Programme Manager: HRM&D

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SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems

Indicator title

ICT maturity level achieved

Short definition ICT governance maturity level achieved by implementing the necessary infrastructure and systems

Purpose To measures progress made in terms of ICT infrastructure implementation

Source Self-Assessments

Method of calculation based on the correction above the method of calculation should be refined

Data limitation Skilled assessors Type efficiency Calculation type Non-cumulative

Reporting cycle Annually New indicator No Desired performance Increased System maturity

Responsibility Sub Programme Manager: GITO

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SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems

Indicator title Network connectivity Short definition Increase network uptime and accessibility IT

network to job related functions

Purpose To monitor accessibility of IT network in DHET

Source Self-Assessment, User feedback Method of calculation Counting days in which IT network connectivity

was not available

Data limitation no data limitation

Type efficiency Calculation type Non-cumulative

Reporting cycle Bi-Annually New indicator No Desired performance

99.99% network uptime


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SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems Indicator title Availability of IT services

Short definition Availability and accessibility of IT services to DHET staff

Purpose Will indicate if DHET is meeting the needs of staff in terms of IT services.

Source User Satisfaction reports Enterprise portal Statistics Network Uptime reports

Method of calculation number of calls logged and resolved

Data limitation No data limitations

Type Efficiency

Calculation type Non-cumulative


New indicator No

Desired performance Increase accessibility of IT network for all DHET officials 24x7


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Indicator title

Vacancy rate

Short definition Percentage of vacant posts in the Department as a proportion of funded posts

Purpose To measure existing capacity of the department to deliver to measure the vacancy rate and the indicator well the tell if the Department has adequate capacity to deliver on its mandate

Source Post establishment Method of calculation

Number of posts that are unfilled as a percentage of funded posts in the establishment

Data limitation Posts that are temporarily or filled on contract must be counted as filled. Posts that are additional to the establishment may not be fully funded (to be removed).

Type efficiency Calculation type Cumulative Reporting cycle Quarterly New indicator No

Desired performance

Reduce vacancy rate to 5% vacancy rate


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SO: 4.1.1.2 To provide effective and efficient human resource planning and management services Indicator title Days to resolve a disciplinary case

Short definition Number of days taken to resolve a disciplinary case

Purpose To measure efficiency in managing disciplinary cases in the Department

Source Records of employees who have been charged for misconduct


Actual number of employees charged for misconduct (it may be the number of days calculated from the day a case is reported and the day it is resolved.

Data limitation No data limitation

Type Efficiency

Calculation type Non Cumulative Reporting cycle Quarterly

New indicator No

Desired performance

Reducing the number of 90 days

Responsibility Sub Programme manager: HRM&D

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SO: 4.1.1.2 To provide effective and efficient human resource planning and management services Indicator title Compliance with Human Resource

Strategic Framework Short definition Percentage compliance with the

Human Resources Strategic Planning Framework

Purpose To measure compliance with Human Resource Strategic Framework

Source Assessment and audits documents


Availability of HR Plan

Data limitation Reliable assessment tools and objectivity of audits

Type Efficiency

Calculation type non cumulative Reporting cycle Annually Human Resource Strategic

Framework New indicator Yes

Desired performance

increased compliance with HRSF

Responsibility Sub Programme manager: HRM&D

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Indicator title Compliance with performance management framework

Short definition Percentage compliance with performance management framework

Purpose To measure the level of compliance with PMDS and manage performance by rewarding good performance and addressing poor performance.

Source Performance appraisal reports


Number of staff that submit performance agreements in time and quarterly, half-yearly and annual performance appraisals

Data limitation Non-submission of performance work plans.

Type Efficiency


Reporting cycle Annually

New indicator Yes

Desired performance

100% compliance with HRMF


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SO: 4.1.1.3 Ensure adherence to policies and standards on logistical services Indicator title

Compliance to SCM and logistical policies and standard

Short definition Percentage compliance to SCM and logistical policies and standard

Purpose To monitor compliance and provide feedback to the extent to which legal prescripts are adhered and design ways to deal with expectations.

Source The LOGIS system and supporting documents filed in batches


Each order is a unit of measurement and is assessed against the SCM policies and standards

Data limitation There are no data limitations for this indicator, but there are very high volumes especially if manual count is involved

Type efficiency



New indicator No

Desired performance

100 percent compliance

Responsibility Sub Programme Manager: Logistical Services

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SO: 4.1.1.3 Ensure adherence to policies and standards on logistical services Indicator

Payment of invoices

Short definition Number of days to pay invoices from service providers

Purpose Measures the extent of compliance to a 30-day payment regulation

Source LOGIS system


Simple count of the number of days from the date of receipt of invoice to payment thereof

Data limitation No data limitation, but delays may result from queried invoices

Type Efficiency



New indicator No

Desired performance

All payments to be made within 30 days of receipt of invoice

Responsibility Sub Programme Manager: SCM and Logistics

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SO: 4.1.1.4 To provide effective communication services and events management

Indicator title Functional DHET Website

Short definition The functionality of the DHET website with quarterly newsletters

Purpose To ensure extended reach to internal and external audiences in the effort to keep them up to date with information.

Source Observe number of hits (browser visit) and self assessment


Feedback messages received through amongst others Call Centre queries

Data limitation Appointment of skilled web developer and manager

Type Efficiency

Calculation type Non Cumulative Reporting cycle Quarterly

New indicator Yes

Desired performance

Achieve a functional Website that is Interactive and updated regularly

Responsibility Sub Programme manager: Media Liaison and Communication

SO: 4.1.1.4 To provide effective communication services and events management Indicator

Response to queries

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Short definition Percentage response to queries via call centre

Purpose To measure and monitor the responsiveness of the call centre

Source Call centre and Presidential hotline


Total number of queries responded to divided by total number of queries received multiplied by 100

Data limitation Queries referred to entities and institutions and incorrectly channeled queries to DHET

Type Efficiency

Calculation type

Cumulative


New indicator Yes

Desired performance

100% resolution of queries with 48 hours

Responsibility Sub Programme manager: Call Centre

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SO: 4.1.1.4 To provide effective communication services and events management

Indicator title

Public Relations events conducted

Short definition

Number of exhibitions and Public Relations events conducted

Purpose To measure the ability of the department to communicate with the public

Source Actual public events held


A simple count each time a public relations event is conducted

Data limitation None

Type Efficiency

Calculation type

Cumulative

Reporting cycle

Quarterly

New indicator Yes

Desired performance

8 public events annually

Responsibility Sub Programme manager: Media Liaison and Communication

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SO: 4.1.1.5 To ensure a safe and healthy physical environment

Indicator title Compliance with Occupational Health and Safety

Short definition

Percentage compliance with Occupational Health and Safety Act

Purpose To ensure a safe and physical environment

Source Acts and Policies


Report all injuries on duties, regardless where it occurred (sites). Ensure compliance then with the Act and rectify the problem

Data limitation

Depend if injuries on duty are reported and shortcomings rectified

Type Efficiency

Calculation type

Non cumulative

Reporting cycle

quarterly

New indicator No Desired performance

Ensure 100% safe working area-5 star NOSA rating

Responsibility Sub Programme manager: Security Services management

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SO: 4.1.1.6 To prevent fraud and corruption Indicator title Strategy for fraud and anti corruption

Short definition

Fraud and anti corruption strategy developed and implemented

Purpose To measure and monitor fraud and corruption activities in the department

Source Policies, strategies on fraud and corruption; reports on activities


Availability of strategy and number of cases reported

Data limitation

False cases; referred cases to entities and institutions

Type Efficiency

Calculation type

Non Cumulative

Reporting cycle

Annually

New indicator Yes

Desired performance

Strategy implemented and dealt with cases reported

Responsibility Sub Programme manager: DDG: Corporate Services

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SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title

Processing transfers and payments

Short definition

Number of days taken to process transfers and payments

Purpose Measure efficiency in processing payment

Source Payments Method of calculation

Number of days taken to pay invoices from the date of receipt

Data limitation

Invoices with incomplete information e.g. Vat registration number, no or incorrect bank account details, BAS system and Safety net system is down and changes to bank account details that need to be verified by the Reserve Bank.

Type Efficiency Calculation type

Cumulative

Reporting cycle

Quarterly

New indicator Yes Desired performance

30 days

Responsibility Sub Programme manager: SCM & Logistical Services

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SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Financial statements

Short definition Financial statements submitted to the Auditor-General

Purpose To comply with the Public Finance Management Act

Source Financial data from systems within the Department

Method of calculation Simple count

Data limitation Information no linked to systems that needs to be included in the Annual Financial Statements

Type Efficiency



New indicator No

Desired performance Unqualified Audit Report

Responsibility Sub Programme manager:

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SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Compliance to PFMA

Short definition Percentage compliance to PFMA

Purpose The indicator measures compliance of the DHET with PFMA

Source Internal stakeholder and financial systems

Method of calculation Deviation or non deviations from PFMA prescripts as accounted for in monthly financial reports

Data limitation Non submission of information by stakeholders on time and system downtime

Type Efficiency

Calculation type Cumulative Reporting cycle Quarterly

New indicator None

Desired performance To submit required PFMA reports on time to National Treasury

Responsibility Sub Programme manager: Finance??

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SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Agreements concluded and

projects supported Short definition Number of agreements

concluded and projects supported

Purpose

Source

Method of calculation Simple count

Data limitation

Type

Calculation type Non Cumulative


New indicator Yes

Desired performance

Responsibility Sub Programme manager

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SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Assets lost and unauthorized

movements Short definition Percentage of assets lost and

/unauthorized movements Purpose Enables the department to manage

the control systems and track asset losses or any unauthorised movements

Source Asset register


Office inspections

Data limitation Movement of assets by users without involving asset management and not completing movement forms

Type Efficiency

Calculation type Non cumulative


New indicator Yes

Desired performance No losses/unauthorised movements

Responsibility Sub Programme manager

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PROGRAMME 2: HUMAN RESOURCE DEVELOPMENT, PLANNING AND MONITORING COORDINATION

SO: 4.2.1.1 Establish and maintain an integrated education and training management information system, linking all providers of education and training into a single system, to provide accurate data on skills supply and demand in the country Indicator title Integration of data from public

institutions Short definition Percentage of public institutions

with data integrated into the education and training management information system

Purpose To maintain an integrated education and training system in all public institutions

Source DHET management information system


Number of public institutions with data integrated divided by total number of public institutions * 100

Data limitation None, as the number of public institutions is known

Type Output

Calculation type Non-cumulative Reporting cycle Annual New indicator Yes Desired performance

It is desirable that 100% of institutions have their data integrated into the DHET management information system

Responsibility Director: Information Systems Coordination

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SO: 4.2.1.2 Establish and maintain a coherent career management and career information system by 2014 Indicator title

Reach of career guidance services

Short definition Number of users reached by career guidance services

Purpose To ensure that career guidance services offered by the Career Advice Services Project reach as many people as possible

Source SAQA/DHET database


Simple count of No. Of users reached by career advice services project

Data limitation Reach is not always accurately quantifiable e.g. radio programmes, exhibitions

Type Output Calculation type Cumulative Reporting cycle Annual New indicator Yes Desired performance

It is desirable that as many users as possible are reached by the career advice services

Responsibility Director: Information Systems Coordination(Information Systems Directorate)

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SO: 4.2.1.2 Establish and maintain a coherent career management and career information system by 2014 Indicator title Coherent career management and

information system Short definition Development of a coherent career

management and information system established (module based)

Purpose To develop and implement a coherent career management and information system for the post-school sector

Source Career management and information system


Count of the number of system modules developed and completed

Data limitation N/A Type Output Calculation type Cumulative

Reporting cycle Annual New indicator Yes Desired performance

The full system with all modules to be developed and implemented

Responsibility Director: Information Systems Coordination(Information Systems Directorate)

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SO: 4.2.1.3 Promote research and innovation in the Higher Education and Training Sector by publishing an annual academic journal of contributions from stakeholders in the sector annually Indicator title

Academic Journals published

Short definition

Number of academic journals published for Higher Education and Training

Purpose To promote research development and innovation in the higher education and training sector.

Source DHET Method of calculation

Simple count

Data limitation

N/A

Type Output Calculation type

Cumulative

Reporting cycle

Annually

New indicator

Yes

Desired performance

1 journal per year

Responsibility Director: Research Coordination, Monitoring and Evaluation

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SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title

DHET Annual Performance Plan developed with performance indicators and targets approved by the Minister of Higher Education and Training

Short definition

Annual DHET Performance Plan developed

Purpose This indicator tracks the development of Annual Performance Plan and performance indicators used to focus the Department’s service delivery performance obligation and to track progress thereof.

Source The Annual Performance Plan is a Departmental Plan compiled on the basis of inputs from various internal business units, as is signed off by Minister.


Each Annual Performance Plan is counted once for each year it is developed

Data limitation

None.


Non cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The APP is able to accurately measure and report on performance

Responsibility Director: Strategic Planning

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SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title DHET Quarterly Performance Report Short definition Quarterly performance progress reports

on the implementation of the strategic plan and the Annual Performance Plan produced

Purpose This indicator tracks the number of departmental quarterly performance reports against the implementation of the Annual Performance Plan compiled to track progress on the achievement of its set targets

Source A signed of quarterly report by the DG


Each performance report is counted once for each quarter it is compiled

Data limitation The accuracy of reports depends on the reliability of the information reported by various business units in the Department

Type Output Calculation type Non cumulative Reporting cycle Quarterly New indicator No Desired performance

All reports are compiled and are accurate, the department is able to track progress on the implementation of its Annual Performance Plan and introduce corrective measures where necessary.


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SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title Medium Term Expenditure Framework

(MTEF) priority Bid developed Short definition

Annual MTEF priority Bid for the Department of Higher Education and Training developed

Purpose The development of the Department’s bid for the funding of its Medium Term Expenditure Framework priorities for the implementation of its Strategic Plan

Source A bid document signed off by the Minister


Each priority bid is counted once for each year it is developed

Data limitation

None


Non cumulative

Reporting cycle

Annually


The bid document clearly indentifies the budget requirements and the assumptions and costing are clearly evident in the bid document


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SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title

Investment report produced

Short definition

Report on government investment in education and training and the returns thereof produced annually

Purpose This indicator tracks the level of government investment in education on an annual basis and the associated returns to inform future planning

Source The report is compiled on the basis of information extracted from accountability documents such as the Annual Reports, Estimates of National Expenditure and various research reports. A submission to DG


Each report is counted once each year it is produced

Data limitation

None


Non cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The report is developed with a view to track the level of government investment in education on an annual basis – a compiled report informs future planning and mobilisation of resources


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SO: 4.2.1.5 Pursue and strengthen bilateral relations with priority countries in Africa, Middle East, South and the North as well as with multilateral agencies such as COMEDAF, SADC, AU, ADEA, UNESCO, ILO, OECD and the Commonwealth Indicator title International relations operational

framework strategy Short definition International relations operational

framework strategy Purpose To streamline international relations

within the Department and ensure alignment with strategic priorities and government’s foreign policy

Source A framework document approved by the Minister


One framework document

Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually New indicator Yes

Desired performance

The framework streamlines all bilateral relations with priority countries

Responsibility Director: Africa and Middle East

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SO: 4.2.1.6 Maintain database of international engagements of all public post school institutions and publish an annual report of international collaborations Indicator title Database of international

engagements of all public post-school institutions maintained

Short definition Database of international engagements

Purpose Track all international activities of institutions to ensure alignment with department’s strategic priorities and government’s foreign policy

Source Database Method of calculation

Existence of database

Data limitation Institutions do not submit reports

Type Output Calculation type Non- cumulative Reporting cycle Annually New indicator No Desired performance

Database maintained and up to date

Responsibility Sub Programme manager” Global Partnership

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SO: 4.2.1.6 Maintain database of international engagements of all public post school institutions and publish an annual report of international collaborations Indicator title International publication on

cooperation Short definition Publication on international

cooperation Purpose To provide a comprehensive

overview of the Department’s international engagements and how they support strategic plan and priorities

Source A publication on international cooperation is approved


Count of publication

Data limitation None Type Output Calculation type Non- cumulative Reporting cycle Annually New indicator Yes Desired performance

Publication produced

Responsibility Director: Global Partnerships

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SO: 4.2.1.7 Support, advise and monitor the implementation of the post-school education system legislative framework annually Indicator title Amendments to legislations and

regulations Short definition Percentage of legislation and

regulation drafted and amended Purpose Track the number of Bills and

draft Regulations required by Minister to be drafted against the Acts and Regulations promulgated.

Source Bills, draft Regulations. Method of calculation

Counting the number of Bills and draft regulations against the Acts and Regulations promulgated.

Data limitation Some Bills may be identified originally as omnibus Bills to cover amendments to more than one Act but in the end the name of the Bill changes because one Act is amended.

Type Output Calculation type Cumulative for the year Reporting cycle Annually


That all legislation is promulgated into law.

Responsibility Director: Legislation

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SO: 4.2.1.7 Support, advise and monitor the implementation of the post-school education system legislative framework annually Indicator title Litigations dealt with Short definition The percentage of litigations against

the DHET dealt with Purpose Tracks the number of court cases

against the Minister and the progress made in managing them within the timeframes set by court rules.

Source Court papers, pleadings, affidavits and judgments.


Counting the number of cases against the Minister or Department against number of default judgments awarded against the Minister.

Data limitation The percentage may be incorrect if the original case was not served on the Minister due to incorrect citation and the default judgment must be recommended to correct the outcome of the court judgment.


Cumulative for the year

Reporting cycle Annually New indicator NO Desired performance

That all court cases are dealt with within the court rules and timeframes.

Responsibility Director Legal Services

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SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title A policy document developed Short definition A policy on matters relating to race, class, gender, age ,

disability, HIV/ Aids and on career information services and counselling in the higher education sector is developed

Purpose To ensure that students gain access to post-school education and training opportunities and the education system contributes to the promotion of social cohesion and social inclusion in the South African society

Source Existence of a policy document approved by Minister Method of calculation

Count of document

Data limitation None Type Output Calculation type Annual Reporting cycle Annually New indicator No Desired performance

A policy covering all issues of social inclusion and equity in institutions of higher learning in SA.

Responsibility Director Social Inclusion in Higher Education and Training

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SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title Monitoring reports produced Short definition Number of monitoring reports produced on the

implementation of the policy Purpose To report on progress and impact of the social inclusion and

equity policy. Source Existence of a monitoring report submitted to Minister Method of calculation

Counted of reports

Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually


A monitoring report covering all required areas of implementation of the social inclusion and equity policy by institutions of higher learning.

Responsibility Sub Programme manager: Social Inclusion and Equity

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SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title Monitoring reports produced Short definition Number of monitoring reports produced on the

implementation of the policy Purpose To report on progress and impact of the social inclusion and

equity policy. Source Existence of a monitoring report submitted to Minister Method of calculation

Counted of reports

Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually New indicator Yes Desired performance

A monitoring report covering all required areas of implementation of the social inclusion and equity policy by institutions of higher learning.

Responsibility Sub Programme manager: Social Inclusion and Equity

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SO: 4.2.1.9 Monitor and support actions needed to implement the statutory functions assigned to the Minister, DG, SAQA, CHE, UMALUSI and QCTO in terms of the NQF Act

Indicator title Monitoring Instrument and Report

Short definition

Monitoring Instrument developed in consultation with the Inter-departmental Steering Committee, SAQA and the Quality Councils

Purpose To monitor and support actions needed to implement the statutory functions assigned to the Minister, DG, SAQA, CHE, UMALUSI and QCTO in terms of the NQF Act

Source Existence of formal approved instruments and consequent report count


Count

Data limitation

Depends on availability of information for SAQA and the Quality Councils


Non-cumulative

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Reporting cycle

Annual


the monitoring instrument and report covers all relevant situation functions

Responsibility Director: National Qualification Directorate

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PROGRAMME 3: University Education

SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title

Students enrolled in higher education studies at universities

Short definition

Total number of students registered at universities in an academic year

Purpose To track the extent of growth and expansion of the system

Source Audited Institutional HEMIS sub data set from Universities student production system


Unit record dataset extracted by Universities on a census date per year

Data limitation

Accuracy of data depends upon the reliable provision of data by the Universities

Type Input (registered students - enrolment) Calculation type

Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual headcount reported to equal or exceed projected headcount

Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS

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First time enrolments at universities

Short definition

Number of first time headcount enrolments at universities in a particular academic year

Purpose To track the extent of access to and growth of the system




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual first time enrolled students reported to equal or exceed projected first time enrolled students


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Gross enrolment rate

Short definition

Total headcount enrolment over the population of 20 to 24 years - loosely referred to as the participation rate

Purpose To track the extent of growth and expansion of the system in relation to the population group of 20 to 24 years

Source Audited Institutional HEMIS sub data set from Universities student production system and Census data and data extrapolated from house hold surveys compiled by Stats South Africa


Total headcount enrolment divided by the total population size of 20 to 24 year olds X 100%

Data limitation

Accuracy of data depends upon the reliable provision of data by Universities and Stats SA


Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual participation rate reported to equal or exceed projected participation rate


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Public higher education institutions established

Short definition

The number of new public higher education institutions established

Purpose Tracks progress on the process to increase the number of public institutions offering higher education programmes

Source Ministerial Gazette


Promulgation of seat of new higher education institution

Data limitation

none


Cumulative over the cycle of the 2013/2014 – 2020/2021

Reporting cycle

Annually after 2013

New indicator

No

Desired performance

Fully functional institutions established over the phased in planning period (2013 - 2018)

Responsibility DDG University Education supported by CD Academic Planning and Management (Branch project)

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Environmental Impact study conducted

Short definition

Environmental Impact study conducted on identified sites to determine the appropriateness of the geographical site for the seat of the new institution

Purpose To ensure that the new institution is located and developed at the most appropriate geographical site

Source Site environmental assessments carried out by experts in the project team


Site assessments by experts in the field

Data limitation

Risk of limitations due to the time frames to carry out the assessments

Type Input Calculation type

Non-cumulative; Assessment based on integrated data collected at the sites

Reporting cycle

Annual


Appropriate sites for the Seats of the new institutions identified and approved


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SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success

Indicator title Gazetting of seat, and interim Council for each university

Short definition Government Gazette published to announce the seat (legal address and main campus) of the new university as well as the interim council as is required by the Higher Education Act

Purpose To ensure that the legal requirements for establishing the new institutions are fulfilled

Source Government Gazette


Calculation not required; Gazette approved by the Minister and published

Data limitation Not applicable

Type Output

Calculation type

Non cumulative

Reporting cycle Annually New indicator Yes Desired performance

Gazette published and interim council appointed


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Programme Qualification Framework developed for each university

Short definition

This refers to the development of the broad academic architecture for each of the new institutions in terms of a framework for introducing the mix of qualifications that the universities will offer over time

Purpose To provide the academic architectural basis on which the new institutions will be planned and established

Source Task Team reports on the establishment of the new universities and expert academic focus groups


Based on professional judgement and an understanding of the needs of the province and nation for the development of high level skills and the expansion of the university education system

Data limitation Supply demand information and lack of anticipation of future needs related to new innovations and fields of study

Type Input

Calculation type

Non-cumulative; Qualitative

Reporting cycle

Annually


Approved Programme Qualification Frameworks for the new universities that will lead to their successful establishment

Responsibility CD Academic Planning and Management

48

SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Spatial plan for each university Short definition

The physical campus spatial plan for each of the new institutions aligned with the selection of the seat of learning and the Programme Qualification Framework

Purpose To ensure proper physical infrastructure planning of the new institutions, including the campus layout, academic and social paces and student housing and to form the basis for detailed architectural designs for the new institutions

Source Reports on Information collected as part of the environmental and economic assessments leading to the identification of the seats of learning together with the academic architectural plan


Based on professional judgement and accepted planning criteria for higher education institutions

Data limitation

lack of anticipation of future needs related to new innovations and fields of study and the time frame for implementation


Non-cumulative; Qualitative

Reporting cycle

Annually


Approved spatial plan developed for each institution that will form lead to their successful establishment


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SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Public higher education institutions involved in

foundation phase teacher education

Short definition

The number of public higher education institutions either offering, or in the process of developing the capacity to offer, foundation phase initial teacher education programmes

Purpose Tracks progress on the initiative to increase the number of public universities offering initial teacher education programmes for the production of Foundation Phase teachers

Source Data collected monitoring the Strengthening Foundation Phase Teacher Education Programme projects, DHET PQM clearance data, DHET evaluation of qualifications database, HEMIS


Programmes that receive PQM clearance, CHE accreditation, recognition for employment in education and on which students are enrolled (HEMIS); as well as institutions working towards the establishment of programmes as reported through the Strengthening Foundation Phase Teacher Education Programme, are counted.

Data limitation

Accuracy of data depends upon the reliable provision of data by Universities

Type Output

Calculation type

Cumulative over the cycle of the 2010/11-2014/15 strategic plan

Reporting cycle

Annually


21 universities involved in Foundation Phase teacher education from a baseline of 13 by 2014/15.

Responsibility Directorate School and Pre School Teaching (formally Initial Professional Education of Teachers)

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African students at universities

Short definition

The number of African students enrolled at universities

Purpose To track the extent of growth of African students enrolled in the system




Data limitation


Type Input (registered African students)

Calculation type

Non-cumulative

Reporting cycle

Annually




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SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title FET lecturer qualification policy

document Short definition

A policy document on the minimum requirement for the development of FET lecturer Qualifications aligned with the Higher Education Qualifications Framework is developed and implemented

Purpose The policy will guide the development of university programmes for the development of quality lecturers for FET colleges, in line with the requirement for employment in the sector and need for skills in the sector. The policy will inform the CHE’s accreditation processes.

Source Government Gazette


No calculation required; Policy is published in the Government Gazette

Data limitation

Not applicable


Non-cumulative

Reporting cycle

Annually


Policy is finalized and universities are supported to implement it.

Responsibility Directorate Post School Teaching (formally Continuing Professional Teacher Development)

52

SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Universities offering programmes for

FET college lecturers Short definition

Number of universities offering programmes for FET college lecturers in line with new FET lecturer qualification policy

Purpose To track the extent to which universities develop and take programmes through the various approval processes in order to offer the new qualifications for FET College lecturers

Source DHET PQM clearance data, CHE accreditation data, DHET evaluation of qualifications database, HEMIS


Programmes that receive PQM clearance, CHE accreditation, recognition for employment in education and on which students are enrolled (HEMIS) are counted.

Data limitation

Type Output

Calculation type

Cumulative over the cycle of the 2010/11-2014/15 strategic plan

Reporting cycle

Annually [approval of some new programmes expected in 2013 but offering of and enrolment in new programmes only expected in 2014]


At least 10 universities should have a range of approved qualifications programmes to offer FET College lecturers by 2014/15.

Responsibility Directorate Post School Teaching (formally Continuing Professional Teacher Development)

53

SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Students in foundation provisioning

programmes

Short definition

Total number of students in foundation provisioning programmes at universities

Purpose Programmes offering additional teaching services to students, together with a curriculum that ensures a strong foundation for higher education learning, extending beyond the minimum time set for the related regular university curriculum

Source Based on applications from universities


Professional evaluation of programmes submitted. Estimated student enrolments. Funding based on approved weighted FTE foundation programme student numbers

Data limitation

Indicator based on projected enrolments

Type Input (estimated enrolment) Calculation type

Non-cumulative

Reporting cycle

Annually


16 268 students headcount enrolled

Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorates: Financial and Physical Planning and Post School Teaching (formally CPTD)

54


Female students at universities

Short definition

Number of female students enrolled at universities

Purpose To track the extent of growth in absolute numbers of female students enrolled in higher education programmes across the system




Data limitation


Type Input (registered female students)

Calculation type

Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance



55

SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title

Usage of foundation provisioning funds

Short definition

Improved use of foundation provisioning funds

Purpose To monitor the system to ensure improvement in the qualitative use of the funds allocated to approved university proposals, to increase the likelihood of the success of underprepared students

Source Foundation Provisioning Policy; data collected through ongoing qualitative monitoring of approved programmes; audited financial reports


Data limitation

Dependent on professional judgement and qualitative monitoring reports

Type N/A Calculation type

Accumulative; qualitative

Reporting cycle

Annually

New indicator

Yes

Desired performance

Universities implement improved curricula and teaching and learning support for underprepared students and improve the success rates of student cohorts over the duration of their studies

Responsibility Directorate: Post School Teaching (formally CPTD), supported by the Directorates: Academic Planning and Monitoring and Financial and Physical Planning

56


Success rate

Short definition

Percentage success rate

Purpose To track the performance of students across the system per year

Source Audited Institutional HEMIS sub data set from Universities’ student production system


FTE degree credits divided by FTE enrolments. These calculations, for a programme or for an institution as a whole, produce weighted average success rates for a group of courses.

Data limitation



Non cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual academic performance reported to equal or exceed projected performance


57


Graduates from universities

Short definition

Total number of students graduating at universities

Purpose To track the extent of growth of students receiving a qualification at universities




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The number of graduates to equal or exceed projected targeted number of graduates


58

O: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title

Graduates in Human Health and Animal Health

Short definition

Number of students graduating with qualifications in the fields of Human Health and Animal Health from universities

Purpose To track the extent of growth of students receiving Human Health and Animal Health qualifications at universities




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The number of Human health and animal health graduates to equal or exceed projected targeted number of graduates


59


Graduates in initial Teacher education

Short definition

Number of students graduating with initial Teacher qualifications from universities

Purpose To track the extent of growth of students receiving an initial Teacher Education qualification at universities




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The number of Teacher education graduates to equal or exceed projected targeted number of Teacher education graduates

Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorates: HEMIS and School and Pre School Teaching (formerly IPET)

60


Graduates in Engineering Sciences

Short definition

The number of students graduating with Engineering Sciences qualifications from Universities

Purpose To track the extent of growth of students receiving a qualification in Engineering at Universities




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The number of graduates in Engineering to equal or exceed projected targeted number of graduates


61


Graduates in Natural and Physical Sciences

Short definition

Number of students graduating with qualifications in the fields of Natural and Physical Sciences from Universities

Purpose To track the extent of growth of students receiving a Natural and Physical Sciences qualifications at Universities




Data limitation


Type Output

Calculation type

Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

The number of Natural and Physical Sciences graduates to equal or exceed projected targeted number of graduates


62

SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency Indicator title

Public higher education institutions with good governance

Short definition

Percentage of public higher education institutions with good governance and management

Purpose To monitor and regularize the system and to ensure that all universities are stable and managed effectively and efficiently

Source Annual reports of the Universities reporting on governance and management aspects as required by the Regulations for Reporting by HEI, Higher education Act, 1997; progress reports from institutions under administration; monitoring reports on institutions produced on an ongoing basis.


Analysis of reports and professional assessment of the state of governance and management of institutions against predetermined criteria

Data limitation

Quality of reports and quantity of inputs


Non cumulative

Reporting cycle

Annually

New indicator

Yes

Desired performance

Universities to meet set criteria and efficiency targets as approved by the Minister and no institutions under administration or exhibiting problems requiring independent assessments

Responsibility Directorate Management Support

63

SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency: Indicator title

Compliance of private higher education institutions to regulatory criteria

Short definition

Percentage of registered private higher education institutions complying to regulatory criteria

Purpose To ensure that all registered institutions comply with the set policies and operate according to law.

Source Conditions of registration and annual reports submitted by institutions to the Department.


Monitoring of conditions set for registration of individual institutions and annual reports.

Data limitation

No established database system and the annual reports are of poor quality

Type Records and reports

Calculation type

Analysis

Reporting cycle

Annually

New indicator

None

Desired performance

Good database system to assist with the monitoring of compliance

Responsibility Directorate: Private Higher Education Institutions

64


Statutes of universities reviewed and published

Short definition

Percentage of statutes of universities reviewed and published in government gazette

Purpose To ensure effective functioning of universities in accordance with the Higher Education Act

Source Reviewed statutes submitted by Universities; Higher Education Act; National Plan for Higher Education


No calculation required; Statutes published in the Government Gazette

Data limitation

N/A

Type Statutes

Calculation type

Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Statutes approved by the Minister and gazetted and effectively implemented by institutions.

Responsibility Directorate: University Support and Sector Liaison

65


Universities with Ministerial council appointees

Short definition

Number of Universities with five Ministerial Council appointees appointed

Purpose To ensure that councils are adequately equipped with people who have requisite skills for the effective and efficient governance of universities

Source Departmental database of potential Ministerial Council members and database of terms of office of appointed Ministerial Council members


Councils without Vacancies for Ministerial appointees

Data limitation

N/A


Non-cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

All Councils fully functioning with five Ministerial appointees each


66


Governance training workshops conducted

Short definition

Number of governance training workshops for ministerial appointees

Purpose To equip Ministerial Council appointees with requisite skills to ensure that they understand their role and are effective in contributing to the good governance of the institution to which they are appointed

Source Criteria for good governance; appropriate expertise in university governance


N/A

Data limitation

None


Non-cumulative; qualitative

Reporting cycle

Annually

New indicator

None

Desired performance

Ministerial Council Members fully engaged and skilled to ensure they are effective in implementing good governance at their respective institutions


67

SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title

Post graduates graduated

Short definition

Number of postgraduate students graduated in the current academic year

Purpose To track the extent of growth of students receiving post graduate qualifications (honours’, masters’ and doctorate qualifications)

Source Audited Institutional HEMIS sub data set from Universities’ student production system



Data limitation



Non-cumulative

Reporting cycle

Annually


The number of students receiving a post graduate qualification to equal or exceed projected targeted number of post graduates in institutions’ enrolment plans


68

SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Masters graduates

Short definition

Number of students graduated with Masters Degrees in the current academic year

Purpose To track the extent of growth of students graduating with a Masters degree




Data limitation



Non-cumulative

Reporting cycle

Annually

New indicator No

Desired performance

The number of student receiving a Masters degree qualification to equal or exceed projected targeted number in the enrolment plan


69

SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Doctoral graduates Short definition

Number of students graduated with Doctoral Degrees in the current academic year

Purpose To track the extent of growth of students graduating with a Doctoral degree




Data limitation



Non-cumulative

Reporting cycle

Annually


The number of student receiving a Doctoral degree qualification to equal or exceed projected targeted number in the enrolment plan


70

SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Publications produced

Short definition

Number of research publications produced in the current academic year

Purpose To measures the growth in the number of approved research publications across the system, which also indicates institutional research capacity, and therefore tracks the extent of the contribution of institutions towards the production of new knowledge

Source Submissions by each University on institutional research outputs and the professional assessment of these by the Research Outputs Panel to generate a data base of assessed research publications which includes: approved peer reviewed scholarly books; papers in accredited journals; and papers in approved peer reviewed published conference proceedings.


The sum of the number research output units produced as calculated from the database of approved publications. Units are allocated per publication based on the author proportion at each institution. A single authored accredited journal article earns 1 unit, an approved conference paper 0.5 units and an approved scholarly book up to 5 units depending on its length.

Data limitation

Accuracy of the assessment process and reliable provision of data by Universities


Non cumulative

Reporting cycle

Annually


An increase in the number and quality of publications produced by researchers at Universities

Responsibility Directorate: University Policy and Development Support

71

SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Research output

Short definition

Ratio of research output units per instructional /research staff

Purpose To measure the research productivity of each institution through a per capita ratio, in order to effectively compare growth in research capacity across the system

Source Database of approved research publication outputs per institution; audited HEMIS data on instructional/ research staff per institution; and HEMIS data on masters’ and doctoral graduates per institution


The number of weighted research outputs units divided by the number of permanent instructional / research staff

Data limitation

Accuracy of data depends upon the reliable provision of data by the Universities and the accuracy of the database of approved research publications

Type Output

Calculation type

Non accumulative

Reporting cycle

Annually

New indicator No

Desired performance

Increase in the production and quality of research publications and post graduates per academic staff

Responsibility Directorate: University Policy and Development Support

72

SO: 4.3.1.5 To maintain and enhance the Higher education Management Information System (HEMIS) Indicator title Updates on the HEMIS

Short definition

Number of updates on the HEMIS for audited student and staff data annually

Purpose To provide reliable and accurate data for the planning and monitoring of the University sector in relation to their infrastructure

Source Validated database of a subset of data on students and staff extracted from the Universities’ HEMIS system


Unit record datasets (one for students and one for staff) extracted by Universities as at the 31st December and audited by the 31st July.

Data limitation

The accuracy of the data depends upon the timeous and reliable provision of data by Universities.

Type Output

Calculation type

Non-cumulative

Reporting cycle

Bi- annually

New indicator No

Desired performance

A reliable dataset for monitoring and analysing the capacity of the University sector for ensuring stability, sustainability and future planning purposes.

Responsibility Directorate: HEMIS

73

SO: 4.3.1.5 To maintain and enhance the Higher education Management Information System (HEMIS) Indicator title Update on the HEMIS system

Short definition

Number of updates on the HEMIS system for final building space data from the universities annually

Purpose To provide reliable and accurate data for the planning and monitoring of the capacity of the University sector to produce high level skills in relation to their infrastructure

Source Validated database of a subset of data from the Universities’ building space production systems


Unit record dataset extracted by Universities as at the 31st December and audited by the 31st July.

Data limitation

The accuracy of the data depends upon the timeous and reliable provision of data by the Universities.


Non-cumulative

Reporting cycle

Annually


A reliable dataset for monitoring the capacity of the University sector and for future infrastructure planning.

Responsibility Directorate HEMIS

74

Programme 4: Vocational Education and Training

SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title

Enrolments in AET level 1 – 4

Short definition Number of learners enrolled in AET level 1 – 4

Purpose Minister’s Delivery Agreement has targets that are to be achieved by 2014. In line with section 35 of the Adult Education and Training Act, 2000, centres have a duty to provide information.

Source Snap survey and Annual EMIS Survey Method of calculation

Number of learners disaggregated according to level of education, race, gender, age.

Data limitation

The data is gathered as per survey date and therefore does not address attendance and progression.

Type Survey report Calculation type

Cumulative- the number of learners enrolled for AET levels 1-4

Reporting cycle

Annually

New indicator

No

Desired performance

Actual enrolment to meet or exceed target

Responsibility Sub Programme Manager: Dr EB Mahlobo

75

SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014

Indicator title

Headcount enrolments in public FET colleges

Short definition

Number of headcount enrolments in public FET college programmes

Purpose To track expansion of access to FET Colleges

Source Annual Survey


Use the headcount in all qualifications and programmes offered in FET Colleges.

Data limitation

Subject to accuracy of Survey data

Type Inputs

Calculation type

Cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual enrolment target

Responsibility Sub Programme Manager: Ms T Futshane

76


Indicator title

FET college students awarded bursaries

Short definition

Number of FET college students awarded bursaries

Purpose To determine the degree to which government is able to ensure that financial need does not constitute a barrier to FET college opportunities

Source National Student Financial Aid Scheme (NSFAS) report


100% of the eligible students are covered

Data limitation

None

Type Input

Calculation type

Cumulative

Reporting cycle

Annually

New indicator

Continuing

Desired performance

The target is to be able to match the affordability with the high demand for financial aid

Responsibility Sub Programme manager: Dr EB Mahlobo

77


National Senior Certificate for adults (NASCA) developed

Short definition

Development of a National Senior Certificate for Adults

Purpose To develop an alternative qualification for youths and adults at NQF level 4

Source GENFETQF


Not applicable. The indicator does not need to be calculated

Data limitation

None

Type Input and activity

Calculation type

No calculation is required

Reporting cycle

Once on in 2012

New indicator

Yes

Desired performance

Existence of the NASCA


78


Adults enrolled in the NASCA qualification

Short definition Number of adults enrolled for NASCA by 2014

Purpose To measure the number of post-school opportunities availed to the youths and adults with a view of raising the base and to reduce the NEETS.

Source Survey reports


Headcount enrolment into the qualification per province

Data limitation

Subject to accuracy of survey data


Cumulative

Reporting cycle

Annually

New indicator

Yes

Desired performance

High enrolment


79

SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title Colleges offering NQF level 5 to 6

Short definition

Number of colleges offering NQF level 5 to 6 programmes

Purpose To determine the degree to which the State is able to expand access to university education programmes through FET college

Source Minister’s Gazette under section 43


As per the Gazette.

Data limitation

None

Type Activity and efficiency

Calculation type

Cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

Actual performance higher than targeted is desired. Partnerships between colleges and universities are encouraged due to increase access and articulation possibilities.


80


Certification rates in the VET qualifications

Short definition

Percentage certification in the following VET qualifications: GETC NC(V) 1-4 N1 –N3 N4- N6 NASCA

Purpose To show the performance and efficiency (value for money) of the VCET system

Source Examination Report Method of calculation

Number of candidates who sat for the exams divided by the number of students who certificated

Data limitation

Subject to SITA data

Type Efficiency Calculation type

Cumulative

Reporting cycle

Annually

New indicator

No

Desired performance

50% by 2014


81


Indicator title

Pass rate in Maths and Maths literacy

Short definition

Percentage of students enrolled for NC(V) level 2 – 4 who passed Maths and Maths literacy examinations

Purpose To measure the impact of the academic support service focusing on these subjects to improve overall certification rates.

Source Examination Report


Number of candidates who passed each subject divided by the number of candidates who sat for exams in the respective subjects

Data limitation

Subject to SITA data

Type Impact

Calculation type

Cumulative

Reporting cycle

Annually

New indicator

Continuous

Desired performance

50% by 2014

Responsibility Sub Programme Manager: Dr EB Mahlobo

82


Indicator title

Certification rates in Bursary recipients

Short definition Percentage of bursary recipients who wrote

exams and are eligible for certification

Purpose To determine governments return on investment by the FET College sector

Source NSFAS Report


Number of students who were awarded bursaries and obtained certification divided by the total number of bursary beneficiaries per year.

Data limitation

Subject to NSFAS report accuracy

Type Efficiency

Calculation type

Cumulative

Reporting cycle

Annually

New indicator

Continuous

Desired performance

Gradual improvement in the certification rates of bursary recipients across all levels.


83


Implementation report on Business Management Standards, Qualifications, review, NC (V) selected subjects review and Student Support Services interventions to selected FET colleges

Short definition

Business Management Standards, Qualifications, review, NC (V) selected subjects review and Student Support Services interventions implemented to selected FET colleges through donor funding and reported on quarterly

Purpose To account for the use of donor-funding Source PSKD, NICHE and SESDIII implementation report Method of calculation

No calculation required

Data limitation

No data


No need for calculation

Reporting cycle

Quarterly

New indicator

No. Always depends on the availability of the donor funds

Desired performance

Clear and detailed account on how donor funding is utilized to strengthen different aspects of the FET College sector


84


Lecturers, Student Support Services, managers trained to implement the SSS framework

Short definition

Number of lecturers, Student Support Services (SSS) managers and PDE / Regional officials that are trained to implement the comprehensive student support services framework

Purpose To show the degree of investment in building the capacity for effective coordination and implementation of the SSS Framework in the FET Colleges

Source Attendance registers collected by the DHET during the training


Number of delegates who attend the training sessions according to attendance registers

Data limitation

NONE


Cumulative

Reporting cycle

Annually

New indicator

Continuous

Desired performance

To reach SSS officers of all the campuses is desired.


85


Indicator title Trained lecturers to support curriculum delivery

Short definition

Number of trained lecturers, to support new and revised curriculum delivery

Purpose To show the degree of investment in building the capacity of college lecturers in subject content and teaching abilities

Source Lecturer training reports with attendance registers


The number of lecturers who attend various training sessions as per registers

Data limitation

None

Type Input

Calculation type

Cumulative – for the year

Reporting cycle

Annually


Higher than targeted numbers is desirable.


86

SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title Trained provincial PEDs to support curriculum

delivery in Adult Learning Centres

Short definition

Number of PEDs officials trained to support new and revised curriculum delivery

Purpose To show the degree of investment in building the capacity for PEDs to support curriculum delivery in AET institutions

Source PED training reports with attendance registers


The number of PED officials who attend various training sessions

Data limitation

Subject to accuracy of training reports and attendance registers


Cumulative – for the year

Reporting cycle

Bi-Annually

New indicator New

Desired performance

Building the capacity of all PED officials to support AET curriculum delivery is the desired performance.


87


Indicator title

New programmes introduced

Short definition

New programmes consulted with stakeholders introduced in 10 colleges

Purpose To show the extent to which programme offering in FET colleges are responsive to the needs of the labour market

Source Register of Ministerial approved programmes


Programmes offered in 2012 minus programmes offered in 2011

Data limitation

None


Non-cumulative

Reporting cycle

Annual

New indicator

No

Desired performance

New programmes are introduced as planned with the related uptake by students.


88

SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency

Indicator title

Personnel trained in VET institutions

Short definition Number of personnel in VET institutions trained

in financial management

Purpose To show the degree of investment in building the capacity for financial management skills, as colleges have to manage large amounts of public funds

Source Training session reports and attendance registers


Number of personnel who have been trained financial management

Data limitation

Double training, some colleges send same people to similar types of training, resulting in double counting

Type Activity-input Calculation type

Cumulative

Reporting cycle

Quarterly

New indicator

New

Desired performance

All College have financial management capacity to manage public funds

Responsibility Sub Programme manager: Ms T Futshane

89

SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency Indicator title

Constituted college councils

Short definition

Number of fully constituted college councils

Purpose To indicate the number of colleges with a potential for governance stability

Source College annual report and Gazette notices


No calculation is required.

Data limitation

None

Type Activity and Input

Calculation type

None

Reporting cycle

Annually

New indicator

New

Desired performance

Must be in all 50 colleges


90

SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency

Indicator title

Framework developed and implemented

Short definition

Human Resource Management and Planning (HRM&P) framework for FET colleges developed and implemented

Purpose To ensure that there is a Human Resource management and Planning framework for the FET colleges that regulate, inter alia, staff provisioning

Source Report Method of calculation

No calculation required

Data limitation

Not applicable

Type Input- activity Calculation type

Once only for 2012

Reporting cycle

Quarterly

New indicator

No

Desired performance

Adequate staff provisioning, Improved HR Management, Labour Relations and increased throughput rate

Responsibility

Sub Programme manager: Ms T Futshane

91

SO: 4.4.1.3 Manage and administer a credible and efficient examinations and assessment system for VET institutions

Indicator title Efficient registration, resulting, and certification system

Short definition An efficient registration, resulting, and certification system applied

Purpose Ensure timeous and accurate resulting and certification of FETC and AET candidates.

Source SITA based mainframe for FETC and AET examinations.


N/A

Data limitation N/A

Type Output

Calculation type N/A

Reporting cycle Per Examination Cycle

New indicator No

Desired performance

Efficient registration , resulting, and certification system

Responsibility Chief Director: Ms NL Mjajubana

92

SO: 4.4.1.3 Manage and administer a credible and efficient examinations and assessment system for VET institutions

Indicator title Institutions conducting improved assessments

Short definition Percentage of vocational education training institutions conducting improved assessments

Purpose To tracks quality of assessment practices at examination centres.

Source Reports generated about the implementation of assessment practices at each examination centres.


Rating scale is used to determine quality of assessment per examination centre.

Data limitation Objectivity of the assessment monitor.

Type Output.

Calculation type Cumulative


New indicator New

Desired performance

Increased number of institutions conducting improved assessments

Responsibility Chief Director: Ms NL Mjajubana

93

SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system

Indicator title Business Management system standards

Short definition Number of colleges implementing Business Management system standards

Purpose To ensure an acceptable level of data quality

Source Annual and snap surveys


Headcount enrolment on all programmes per college, per province.

Data limitation Not all colleges are able to convert fully to the required standard in one year

Type Input

Calculation type N/A


New indicator new

Desired performance

All college implement the required data standard


94

SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system Indicator title AET Centers conducting annual surveys Short definition Number of AET centers where annual surveys

were conducted Purpose To collect data in the whole sector per centre

Source Annual and Snap survey Method of calculation

N/A

Data limitation The accuracy of the data depends on the reliability of the class registers kept at the centre as well as the accuracy of the capturing of the data at the centre


Cumulative

Reporting cycle Bi-Annually

New indicator No

Desired performance

To monitor the return rate of completed survey forms from each centre in the country


95


Indicator title FET Centers conducting annual surveys

Short definition Number of FET centers where annual surveys were conducted

Purpose To collect data in the whole sector

Source Annual survey and weekly enrolment monitoring


The surveys gets distributed to each college and reported to National

Data limitation The accuracy of the data depends on the reliability of the class registers kept at the college as well as the accuracy of the capturing of the data at the college

Type Output

Calculation type

Cumulative

Reporting cycle Bi-Annually


To monitor the return rate of completed survey forms from each college in the country


96


Indicator title Model for FET colleges

Short definition A model for FET Colleges expansion developed

Purpose To ensure efficient and effective expansion

Source Colleges Method of calculation

Calculation of M2/FTE per timetable programme

Data limitation Colleges not calculating their floor space correctly

Type Efficiency

Calculation type

Non- accumulative


New indicator new

Desired performance

Colleges to show in excess of 40% improvement


97

PROGRAMME 5: SKILLS DEVELOPMENT

SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014

Indicator title

Artisans found competent

Short definition Number of artisan candidates founded competent nationally

Purpose Records number of persons becoming qualified artisans in support of economic growth

Source Monthly reports from SETAs, INDLELA and other relevant role players


Number reported by SETAs, INDLELA and other relevant role players.

Data limitation No reports or late or inaccurate reports received

Type Measures Outputs

Calculation type Cumulative that is compared against annual target


New indicator Ongoing from previous years

Desired performance

Performance must be at target level or more.


98

SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Graduates receiving work integrated learning

Short definition Number of graduates receiving work integrated learning

Purpose Records numbers of learners entering workplaces to complete or complement their learning programmes to enhance their employability

Source Reports from SETAs, FET Colleges and Universities


Reports from SETAs, FET Colleges and Universities

Data limitation No reports or late or inaccurate reports received

Type Measures Outcomes

Calculation type Cumulative that is compared against annual target


New indicator New

Desired performance


Responsibility Sub Programme manager : WIL

99


Indicator title Trade testing system developed

Short definition Secure trade testing system developed and implemented at all trade test centers

Purpose National single secure system utilized to ensure same standard utilized nationally to remove any irregularities from system.

Source National Artisan Moderation Body


System operational in planning or development or in pilot phase or operational

Data limitation Lack of trade tests for specific artisan trades

Type Measures inputs, processes and outputs



New indicator New

Desired performance

Progressively achieving operational status


100

SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Audits conducted at SETA accredited trade

test centers

Short definition Number of audits conducted at SETA accredited trade test centers

Purpose To ensure quality assurance of trade testing that results in high quality artisans entering the labour market

Source National Artisan Moderation Body


Based on number of audit reports resulting from audit visits

Data limitation Reports not completed or late.

Type Measures inputs



New indicator Ongoing from previous years

Desired performance


Responsibility Sub Programme manager:?

101


Indicator title Alignment of learning programme regulations Short definition

Learning programme regulations aligned to the Occupational Qualification Framework

Purpose To provide a framework for quality workplace training routes in line with the NQF and OQF and support the allocation of the skills levy and compliance to the Basic Conditions of employment Act

Source The Occupational Qualification Framework and National Qualification Framework, BCEA


Publication of Learning Programme Regulations. Learnership Agreements registered by the SETAs

Data limitation Dependant on the approval of the sub framework of the QCTO and the NQF

Type Inputs

Calculation type Non cumulative


New indicator New Desired performance

To regulate the occupational routes of learning in the workplace to ensure quality.

Responsibility Sub Programme manager: SETA Support and Learnerships

102


Indicator title Framework signed off and implemented

Short definition Best practice annual path framework signed off by NSA and implemented

Purpose To develop a National Standard Framework for Best Practice in Skills Development

Source Skills Development Act indicates that the Minister may develop regulations for a national standard.


The number of Best Practice Awards issued by the Minister at the Skills Conference

Data limitation The quality of Good Practice applications and its relevance to the criteria set in the Framework. The lack of consistent evaluation across the SETAs.

Type Output Calculation type Non cumulative

Reporting cycle Annually, a subject to the Skills Conference New indicator New Desired performance

To set regulations of the National Standard FOR Good Practice so as to create an environment where best practice is recognized and shared.

Responsibility Sub Programme manager:SETA Support and Learnerships

103

SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Policy framework developed Short definition

Policy framework for ISOE and SDI Agencies developed and implemented

Purpose Agencies to support the development of partnerships between SETAs, Colleges and the workplace.

Source None


Partnerships supported

Data limitation Lack on data

Type Input

Calculation type

Non cumulative

Reporting cycle

Annually

New indicator New

Desired performance

To create support to small companies accessing skills development and to build partnerships/access for learners to the workplace


104


Indicator title

NSDS III implemented by SETAs

Short definition Percentage of SETA implementing NSDS III with approved Service Level Agreement

Purpose To improve the effectiveness and efficiency of skills development and promote sustainable employment

Source NSDS III reports submitted by SETAs Method of calculation

Quarterly reports submitted by SETAs

Data limitation Lack of reporting system for SETA data to the Department

Type Impact, efficiency, economy, equity and outcomes

Calculation type

Non-Cumulative


New indicator New

Desired performance

SETAs to implement and achieve the set targets as indicated and agreed upon in the SSP and Strategic Plans

Responsibility Sub Programme manager: SETA Performance

105

SO: 4.5.1.2 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title

Sector skills plans approved

Short definition

Number of SETA strategic plans analyzed in relation to the Sector skills plans and approved

Purpose To align SETA Plans and Funding to the Government wide Strategy and to Sector demands with the Post schools system of FET Colleges and Universities

Source SETAs submit Sector Skills Plans to the Department as an annexure to the Strategic Plan.


The alignment of Sector Skills Plan in reflecting the labour market demand for skills and the alignment to Government priorities.

Data limitation

Lack of quality data and analysis to indicate demand

Type Outcomes and impact Calculation type

Cumulative

Reporting cycle

Annually

New indicator New Desired performance

Sector Skills Plans that are responsive to the economic growth needs of the Country and the Labour Market.


106

SO: 4.5.1.2 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Communication with SETAs

Short definition

Improved communication with SETAS through SETA Fora

Purpose To communicate with SETAs on matters that impact on Service Delivery and achievement of the objectives of the DHET.

Source None


Number of meetings and communications to the SETAs

Data limitation

None

Type Input and impact

Calculation type

Cumulative

Reporting cycle

Bi- Annually

New indicator New

Desired performance

To ensure alignment and achievement of the Skills Development Objectives

Responsibility Sub Programme manager: SETA Coordination

107


Indicator title

NSDS implementation reports

Short definition

Number of NSDS implementation reports produced

Purpose To provide information on NSDS implementation for monitoring purposes.

Source SETA coordination, NSF, VCET, Universities Branch, and INDLELA/NAMB reports


Simple count. Each implementing agent submits report against set NSDS objectives.

Data limitation No independent method of verifying veracity of submitted reports.


Non cumulative

Reporting cycle

Annual

New indicator No

Desired performance

Report with verified content.


108

SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work Indicator title

Support for national priority projects

Short definition

Amount in rand value earmarked to support projects of national priority

Purpose To track the allocation of NSF funding to national priorities and the disbursement thereof

Source NSF accounting system(PASTEL) through monthly management accounts


Disbursements by priority area are indicated in the NSF annual programmes budget. Both allocation and disbursement will be tracked monthly from commitment and disbursement information on the accounting system

Data limitation

Activities of the PEC drive commitments implementation at third party level drives disbursements


Cumulative month-by-month and for the year

Reporting cycle

Annually with quarterly progress updates


Increase in amounts committed and disbursed are indicative of NSF efficiency to increase investments in skills supporting national priority


109

SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work

Indicator title

Projects supported

Short definition

Number of projects supported by National Skills fund

Purpose Indicates how widely NSF funding is distributed across the national priorities

Source Commitment register from the NSF accounting system


Count of the number of projects approved

Data limitation

Projects are often multiyear and may be repeated years building up to the final reporting year for the target

Type Output

Calculation type

Cumulative in final year with annual target

Reporting cycle

Quarterly

New indicator No

Desired performance

Increase in the number of projects funded


110

SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work Indicator title

Learners trained

Short definition

Number of learners trained in NSF projects

Purpose To report on the number of learners benefitting from NSF funded projects

Source Monthly & quarterly project implementation reports captured on NSF information system and data collated into quarterly reports


Learners entering the training programmes are counted as distinct units. Similarly those completing programmes are counted. These are measured annually but tracked quarterly

Data limitation

Learner data indicates progress and not completion-quarterly data indicates those in training and not learners trained


Count of distinct individuals at the end of year entering and/or completing programmes

Reporting cycle

Quarterly


Increase in the learners participating in learning programmes and those completing learning programmes


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TECHNICAL PERFORMANCE INDICATOR GRID 2012

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