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TEMPLATE SHE Plan REVISION Change index Date Name Change This document was prepared electronically and is valid without signature.
TEMPLATE SHE Plan REVISION
Change index
Date Name Change
This document was prepared electronically and is valid without signature.
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Contents 1. Introduction ................................................................................................................................................ 4
1.1 Purpose, scope ................................................................................................................................... 4
1.2 Goals ..................................................................................................................................................... 4
1.3 Legal basis .......................................................................................................................................... 4
1.4 Other applicable documents .......................................................................................................... 4
2. Information on the project ......................................................................................................................... 5
2.1 Project name ....................................................................................................................................... 5
2.2 Name and address of customer ....................................................................................................... 5
2.3 Customer project management ..................................................................................................... 5
2.4 Construction site address ............................................................................................................... 5
2.5 Extent of delivery and services on-site ....................................................................................... 5
2.6 Other applicable documents .......................................................................................................... 5
3. Organization ............................................................................................................................................... 5
3.1 Description of functions .................................................................................................................. 5
3.2 Subcontractors .................................................................................................................................. 5
3.3 Other applicable documents .......................................................................................................... 6
3.4 Attachments........................................................................................................................................ 6
4. Hazard analysis/risk assessment ......................................................................................................... 6
4.1 LMRA (Last Minute Risk Analysis) ............................................................................................... 6
4.2 Other applicable documents .......................................................................................................... 6
4.3 Attachments........................................................................................................................................ 6
5. Inspections/audits .................................................................................................................................... 6
5.1 Other applicable documents .......................................................................................................... 6
5.2 Attachments........................................................................................................................................ 7
6. Personnel .................................................................................................................................................... 7
6.1 Sign-in and sign-out ......................................................................................................................... 7
7.2 Qualifications ..................................................................................................................................... 7
6.3 Occupational medical exams ......................................................................................................... 7
6.4 Language ............................................................................................................................................. 7
6.5 Working time ...................................................................................................................................... 8
6.6 Alcohol/smoking prohibition .......................................................................................................... 8
6.7 Training ................................................................................................................................................ 8
6.8 Instructions ......................................................................................................................................... 8
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6.9 Visitors ................................................................................................................................................. 8
6.10 Other applicable documents .......................................................................................................... 8
6.11 Attachments........................................................................................................................................ 8
7. Personal protective equipment (PPE) ................................................................................................. 9
7.1 Determining the type of PPE .......................................................................................................... 9
7.2 Other applicable documents .......................................................................................................... 9
7.3 Attachments........................................................................................................................................ 9
8. Access to and transport on construction site grounds ................................................................. 9
8.1 Private vehicles.................................................................................................................................. 9
8.2 Motor vehicle traffic within plant premises ................................................................................ 9
8.3 Access to construction and work areas ..................................................................................... 9
8.4 Other applicable documents .......................................................................................................... 9
8.5 Attachments...................................................................................................................................... 10
9. Construction site facilities ................................................................................................................... 10
10. Order and cleanliness ............................................................................................................................. 10
10.1 Barriers .............................................................................................................................................. 10
10.2 Other applicable documents ........................................................................................................ 10
10.3 Attachments...................................................................................................................................... 10
11. Equipment .................................................................................................................................................. 11
11.1 General ............................................................................................................................................... 11
11.2 Workplace lighting .......................................................................................................................... 11
11.3 Vehicles ............................................................................................................................................. 11
11.4 Electrical equipment ....................................................................................................................... 11
11.5 Lifting equipment/slings ................................................................................................................ 11
11.6 Mobile phones: ................................................................................................................................ 11
11.7 Other applicable documents ........................................................................................................ 11
11.8 Attachments...................................................................................................................................... 11
12. Emergency management .................................................................................................................. 11
12.1 First aid organization ..................................................................................................................... 11
12.2 Emergency medical services ....................................................................................................... 11
12.3 Accident registration and reporting, near-miss reporting ................................................... 11
12.4 Event analysis .................................................................................................................................. 12
12.5 Other applicable documents ........................................................................................................ 12
12.6 Attachments...................................................................................................................................... 12
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13. Fire safety.............................................................................................................................................. 12
13.1 Other applicable documents ........................................................................................................ 12
13.2 Attachments...................................................................................................................................... 12
14. Hazardous substances ........................................................................................................................... 12
14.1 Gas supply and storage ................................................................................................................ 12
14.2 Refueling systems/refueling ........................................................................................................ 12
14.3 Other applicable documents ........................................................................................................ 12
14.4 Attachments...................................................................................................................................... 12
15. Environmental protection ...................................................................................................................... 12
15.1 Other applicable documents ........................................................................................................ 12
15.2 Attachments...................................................................................................................................... 12
16. Waste disposal .................................................................................................................................... 13
16.1 Other applicable documents ........................................................................................................ 13
16.2 Attachments...................................................................................................................................... 13
17. Work for which a work permit is required at Mondi Frantschach ......................................... 14
18. Particularly dangerous work areas ................................................................................................ 15
18.1 Working in high workplaces with a risk of falling .................................................................. 15
18.2 Activities posing a fire hazard ..................................................................................................... 15
18.3 Work in/on containers or in confined spaces .......................................................................... 15
18.4 Working near overhead lines ....................................................................................................... 15
18.5 Non-destructive weld inspections .............................................................................................. 15
18.6 Heat treatments................................................................................................................................ 15
18.7 Pressure tests .................................................................................................................................. 15
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1. Introduction
1.1 Purpose, scope
1.2 Goals Does the company have an OHS policy and what does it say: e.g.:
• Safety first – no accidents, no injuries! • Ensure health and safety at work for all employees, customers, contractors
and subcontractors as per the norms, standards and contractual requirements
• Ensure a safe work environment, tested equipment and established working methods
• Avoid property damage and harm to the environment • Compliance with and monitoring of our own requirements and any legal
requirements as well as the requirements of the customer • Ongoing improvement of occupational health, safety and environmental
protection
Does the company have KPIs about, e.g., work accidents, reporting of near misses, etc.
Each person involved in the project must observe and comply with the applicable safety rules and the code of conduct!
1.3 Legal basis
1.4 Other applicable documents
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2. Information on the project
2.1 Project name
2.2 Name and address of customer
2.3 Customer project management
2.4 Construction site address
2.5 Extent of delivery and services on-site
2.6 Other applicable documents
• Mondi SHE Standard Annex J • Mondi Requirements (scaffolding, safe angle grinding, Mondi rules, etc.) • Mondi work permits • Mondi LoTo regulations
3. Organization
3.1 Description of functions
Site manager
Supervisor
Workers
Safety officer
Safety representative
First responders
Fire safety
3.2 Subcontractors
The following services are awarded to subcontractors:
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Contracts are only awarded to qualified companies.
Responsible supervisors must be fluent in written and spoken German. The site manager of the company coordinates the work ………………….
The contractor verifiably trains all the subcontractors prior to the start of work. Verifiable training for Mondi safety regulations and established toolbox talks are also done.
Own SHE Plan for subcontractors
3.3 Other applicable documents
3.4 Attachments
4. Hazard analysis / Risk assessment As per the legal provisions, expected hazards or risks are determined, assessed and the necessary measures defined and implemented.
The results of the determination and assessment of the hazards and the measures established for risk prevention should be documented and verifiably introduced to employees and subcontractors
4.1 LMRA (Last Minute Risk Analysis)
4.2 Other applicable documents
4.3 Attachments
• Determination and assessment of hazards
5. Inspections / Audits The construction site manager must conduct and document a weekly inspection/audit.
The defects found and the measures for corrective actions are found on the form.
Control of the processing is carried out by those responsible and must also be documented. The effectiveness of the corrective action taken must be checked during the next inspection.
5.1 Other applicable documents
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5.2 Attachments
6. Personnel
6.1 Check-in and check-out
6.2 Qualifications
The staff employed at the construction site must be personally and professionally qualified for the work assigned to them.
Relevant qualification documents are available from the site manager for the staff (and subcontractors).
Employees (and subcontractors) who disrupt peaceful working relationships, violate accident prevention regulations or who do not follow the instructions given by the site management or the client are subject to disciplinary measures.
6.3 Occupational medical exams
All employees assigned to the construction site are subject to an occupational medical exam, depending on their work.
• Hearing exam: mandatory for every employee on the construction site • Welding fume exam for all welders • Chrome/nickel/manganese – exam for those working with the processing
high-alloy steels
The occupational medical service conducts the necessary occupational medical exams and confirms that all employees (including subcontractors) are qualified and suitable for the work (e.g.: working at heights, working in confined spaces, welding, etc.)
The exam records and suitability results are available in the company headquarters and, if necessary, on the construction site.
6.4 Language
The official language on the construction site is German.
A responsible supervisor who is fluent in written and spoken German is present in the work area at all times.
All documents and certificates required in accordance with Austrian law and regulations are available in German.
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6.5 Working time
6.6 Alcohol/smoking prohibition
6.7 Training
Operational employees
Management staff
Subcontractors
Training for dangerous work, supporting documents
6.8 Instructions
What internal instruction material is available and how were the employees instructed?
Is there documentation of toolbox talks held on the construction site and how often?
Subsequently, all employees on the construction site, including subcontractor employees, receive “project briefing” from their supervisor before starting work.
The contents of this instruction include the relevant rules and regulations of the client (e.g., Mondi requirements, Mondi work permits, Mondi safety rules, Mondi toolbox talks, Mondi LoTo system) and the risk assessment _ supporting documents?
6.9 Visitors
Visitors must check-in with the construction management.
The construction manager will give them instructions at the beginning of their visit to the site.
6.10 Other applicable documents
6.11 Attachments
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7. Personal protective equipment (PPE)
Please heed the following items:
• Selecting PPE • Using and storing PPE • Medical exams • Instructing employees in working with PPE • Procuring and issuing PPE • Disposing of PPE
7.1 Determining the type of PPE
The extent and type of PPE are determined as part of the risk assessment (e.g., head protection, foot protection, hearing protection, etc.).
The following PPE must be worn on the construction site:
Contractors:
Visitors:
7.2 Other applicable documents
7.3 Attachments
8. Access to and transport on construction site grounds
8.1 Private vehicles
8.2 Motor vehicle traffic within plant premises
8.3 Access to construction and work areas
Entering other parts of the operations and plant is prohibited!
8.4 Other applicable documents
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8.5 Attachments
9. Construction site facilities
Construction site layout
Accommodation on-site
Construction site signage
10. Housekeeping and cleanliness
General construction site grounds
Workplaces
Bathroom facilities, washing facilities
10.1 Barriers
If barriers have to be installed, the reason for the barrier, its duration and the responsible party (including phone number) must be indicated and this must be visibly attached to the barrier.
10.2 Other applicable documents
10.3 Attachments
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11. Equipment
11.1 General
All equipment in use has been tested in accordance with national regulations. Tested equipment is provided with a test label or color marking.
11.2 Workplace lighting
11.3 Vehicles
11.4 Electrical equipment
11.5 Lifting equipment/slings
11.6 Mobile phones:
11.7 Other applicable documents
11.8 Attachments
12. Emergency management All construction site personnel must familiarize themselves with site-specific emergency measures, escape and rescue routes and assembly points.
12.1 First aid organization
First aid facilities:
First responders:
12.2 Emergency medical services
12.3 Accident registration and reporting, near-miss reporting
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12.4 Event analysis
12.5 Other applicable documents
12.6 Attachments
13. Fire safety
Extinguishing equipment:
Alarms and alerts:
13.1 Other applicable documents
13.2 Attachments
14. Hazardous substances
14.1 Gas supply and storage
14.2 Refueling systems/refueling
14.3 Other applicable documents
14.4 Attachments
15. Environmental protection
15.1 Other applicable documents
15.2 Attachments
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16. Waste disposal
16.1 Other applicable documents
16.2 Attachments
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17. Work for which a work permit is required at Mondi
Frantschach
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18. Particularly dangerous work areas
18.1 Working in high workplaces with a risk of falling
Technical measures
Organizational measures
Personal protective measures
Scaffolds
Ladders
18.2 Activities posing a fire hazard
Attachments
18.3 Work in confined spaces
Attachments
18.4 Working near overhead lines
18.5 Non-destructive weld inspections
18.6 Heat treatments
18.7 Pressure tests
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SAFETY and
HEALTH PROTECTION DOCUMENT as per §5 of the Employee Protection Act
(ASchG)
This document must be reviewed and, if necessary, adjusted if there are reasons according to § 4 paragraphs 4 and 5 (e.g., accident, justified suspicion of work-related illness, new work equipment, substances, processes, justified request from the Labor Inspection Office)!
Construction site:
Responsible person: (Site manager, workshop manager,..)
Brief description of work:
Start of installation:
Expected end of installation:
Number of employees:
Determined by:
Date:
Other involved persons:
Attachments:
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Information on the workplace (personal-related)
yes
no Notes
(e.g., if yes: which one?)
Are there employment bans or
- restrictions on:
- young people and apprentices?
- pregnant or nursing mothers?
- disabled employees?
Other personal information: (e.g., from when may apprentices be employed; required
special skills and knowledge; disabilities with which one is not permitted to work here)
yes
no Notes
(e.g., if yes: which one?)
Are aptitude and follow-up tests required?
Does specialist knowledge have to be verified? (§ 63 ASchG - e.g., for forklifts) and are the respective driving permits available?
Is personal protective equipment
(PPE) necessary? (possible attachment)
Are
- area labels or
- access restrictions required?
Are precautions for serious and
imminent danger required?
(§3 Abs. 3 & 4 ASchG)
Is work with hazardous substances being done? (§§ 40, 42 ASchG)
Are there testing obligations? (e.g., according to § 37 ASchG, e.g.: elevators, lifting platforms, etc.)
Are
- evacuation plans and
- explosion protection documents officially prescribed?
Dateinsame: _Gefährdungsermittlung_Risikobewertung.xls Page
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Risk assessment
Project:
Creator:
Date:
Description of hazard and risk
Hazards Risk assessment (without protective
measure)
Measures Residual risk (with protective
measure)
W A RK W A RK
CONSTRUCTION SITE FACILITIES
General hazards
Plant traffic
Safety and health protection document as
per § 5 ASchG
Workplace/area:
Workplace description/activities/processes:
Plans/drawings attached: yes no
Working materials and equipment used:
Other applicable documents:
Relevant protection goals (underlying standards, regulations, rules of technology):
yes no Document(s)?
Are there employment bans or restrictions for: disabled employees? pregnant and nursing mothers?
young people and apprentices? Can unqualified or inexperienced workers be hired? Are there testing obligations? (measurement oblig./maintenance/test plans?) Is work being done with hazardous substances? Aptitude and follow-up testing Is verification of technical knowledge required?
Does personal protective equipment (PPE) have to be used?
Is an area label required? Is access declaration required? Other documents? Special record-keeping obligations?
Revision Evaluated by Other involved persons Date Type of change
(Workplace-related) measures plan
Workplace/area:
Con.
no.
Determined hazard
or Belastung
Measure(s) WER?R?
(to)
when?
1
2
3
4
5
6
7
8
9
