Templates to assist with Sustainable School Design and Construction EcoMasterplans are designed to reduce the environmental footprint of a campus, increase student connection to nature and to prepare for climate change and population impacts. As a case study, Footscray Primary School has many lessons to share with other schools. These templates are a guide only and are not designed to replace your own contract procedures . Environment in Curriculum Information Sharing Monitoring & Maintenance School Counci l Report Paren t Skill s Surve y Scho ol Coun cil Repo rt Featu re Site Surve y School Water Balanc e iTree Surve y Shared Use Agreemen t EcoMast erPlan Simpler Water Balance In Ground Works
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Templates to assist with Sustainable School Design and ConstructionEcoMasterplans are designed to reduce the environmental footprint of a campus, increase student connection to nature and to prepare for climate change and population impacts. As a case study, Footscray Primary School has many lessons to share with other schools. These templates are a guide only and are not designed to replace your own contract procedures.
Templates for AllThe following templates and checklists are available for download and use:1. Parent Skills: It is helpful to draw advice and help
from people within your school community when developing an EcoMasterplan. Adapt our template questionnaire to call for Involvement and advice.
2. Feature Site Survey: To best understand how water flows across the school, its important to know contours, pits, downpipe locations and more. We have developed a template Feature Site Survey request for quote (RFQ) to help you on your way.
3. School Water Balance: The water balance will help work out where you most need (and can save) water. Use the school water balance RFQ template. And check out these water balance and WSUD options example s . Or for a simpler approach, just find ways to connect tanks to toilets and allow rain to run into garden areas.
4. iTree Assessment: Gone are the days of not valuing our trees for all the benefits they provide. Use the iTree Eco Assessment RFQ template to put a value on the trees at your school. Check out this example iTree report.
5. EcoMasterplan: EcoMasterplans are an evolving concept as we increasingly link new research and sustainability goals to our urban land development. Use our EcoMasterplan RFQ template to get underway. For more detailed design, you may like to use our Nature Play RFQ template or Roofgarden RFQ template.
6. Shared Use Agreement: Example of Agreement between Local Government and School.
7. In Ground Works: If building raingardens, swales and wetlands you will need soil contamination assessment and detailed construction drawings. After you have these, then you are ready to construct and can use the Raingarden Construction RFQ template to find a good contractor. Use this Water Saving (Plumber) RFQ template to start your water saving works.
8. Monitoring and Maintenance: Be sure to use the Schools Water Efficiency Program (SWEP) for an easy way to monitor and learn about your water use.
9. Information Sharing: Here is some example signage .
10. Environment in Curriculum: Take advantage of having great examples of urban water management outside the classroom door by drawing upon these School as a Catchment sample lesson sequences.
Insert School NameParent QuestionnaireCan you help us from time to time?
Insert School Name values the involvement and help from the parents and families of our students. This helps us draw on great local skills, and also gives the children a valuable connection between school and family.
We would love to hear from you if you skills that we can use and learn from. Don’t worry we are not asking for a big time commitment, but would certainly love to ask for your advice from time to time. These questions are merely prompts. Please fill in anything that you are happy for the school to ask for your assistance on.
No Area of Interest Skills, knowledge, resources, interests…Please let us know if you can help or give advice
1. GardeningEg: design, construction, horticulture, vegetable growing, farming, soils etcAs an example, the school hopes to do more landscaping works. Can you help with design or planting?
2. BuildingEg: carpentry, handyman, plumbing, electrician, welding, architecture, planning, building, operations, utilities, facilities management, heritage protection, engineering etc.As an example, the school maintains its buildings, and construct new works (such as sheds and pergolas). Can you help with design, advice or building works?
3. TransportEg: traffic management, active transport, transport planning and design, cycling, driving, mechanic etcAs an example, the school needs traffic plans, and promoting active, safe student activities. Can you help with the design, advocacy, education and implementation of sustainable transport activities?
4. SustainabilityEg: greenhouse, water, recycling, ecologyAs an example, the school wants to make its ground more sustainable, and welcomes guest speakers in class. Can you help with design, activities, education and monitoring?
5. Health and WellbeingEg: care and wellbeing expertise in public health, medicine, physical education, therapy, social work, policy, education and community action.As an example, the school continues to develop its active health policy and program. Can you provide advice, input, and program ideas? Can you speak at a class?
Insertschoollogo
Template 1: Parent Skills Survey
6. Community DevelopmentEg: local engagement, capacity building, connection to other communities, neighbourhood wellbeingAs an example, the school can better link with neighbours and community groups to provide better use and care for facilities, and more connections for student programs.
7. Arts, Craft, Music, PerformanceEg: visual arts, craft, sewing, woodwork, metalwork, drafting, storytelling, drama, circus skills, music, singing, dancing, debating, cooking, hobbies (stamps, model trains, collectibles etc)As an example, the school welcomes artistic skills for use around the school grounds, and holds fun lunchtime activities for students. Can you help?
8. International CultureEg: traditions, stories, language, dance, rituals, sports, food, translation skills, etc.As an example, the school may hold a community fundraising event – can you help by cooking food from different countries, bringing traditional items from other cultures, or holding traditional ceremonies such as Ethiopian coffee ceremony or greek dancing? Can you come to class to talk about your ‘home’ country?
9. CommunicationsEg: promotions, media, fundraising, copy writing, graphic design, website design, social media, typing, layoutAs an example, can you help the school increase its communications to parents and wider community?
10. Website ManagementEg: website layout, content and featuresAs an example, the school is seeking to increase the use of its website for sharing and gathering information. Can you help with ideas and guidance?
11. BusinessEg: finance, accounting, business planning, law, staffing, human resources, public reportingAs an example, the school may seek partnerships with local business owners, Do you own a local business? Do you have skills from working for large or small business?
12. OtherFor all other skills and knowledge we have missed.
Thank you for letting us know your skills and interest. And remember, its okay if you don’t yet have skills to offer, but would like to learn or gain experience. Some parents have even managed to build school parent activities into their extra-curricular study requirements.
Please provide your contact detailsYour name/s: Your child’s names:Phone number: Email address/es:
Are you happy for the details in this form to be shared where necessary within the school community? The information will not be displayed, only passed on as relevant.
Yes / No
Insert School NameRequest for Quote – Feature and Level Survey of School GroundsInsert Date
Due date for quote: insert date
Submit electronically via insert school email address
Background
Insert school name is undertaking a water balance across the school to investigate opportunities to capture rainwater from roofs and stormwater from ground surfaces. These sources of water will be used to flush toilets (rainwater) and to support greater vegetation growth across the school via passive irrigation (stormwater).
A feature and level survey of school grounds is needed to assist in future design plans for water sensitive urban design at the school. This can include options such as future raingardens, wetlands, swales and lawn buffer areas.
Project Brief
A consultant is required to undertake a feature and level survey of school grounds, including:
1) Survey the site and locate all the buildings, significant trees, rainwater tanks, fences and fixed structures
2) Provide contour levels to Australian Height Datum over the site and to the nearest kerb line.
3) Locate all onsite utility services with special emphasis on downpipes and invert levels.
4) Provide one electronic copy and one A2 hard copy of the plan
5) Provide all raw data electronically to enable the school to use in future when an updated survey is required.
Timeframe for Works
Insert date – Consultant appointed.Insert date (2-4 weeks later) – Draft survey provided (project manager at school to advise within three working days all requirements of the contract have been met.Insert date (1 week later)– Final survey provided with invoice for works.
Fee Proposal
All fee proposals are to be presented GST exclusive (and show the applicable GST).
Fee proposal is to specify total amount payable and hourly rate.
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Template 2: RFQ Feature Site Survey
Payment Schedule
Payment will be made in full upon completion of final draft survey.
Assessment Criteria
No.
Knowledge Skills Weighting
1 Experience and Skills Experience in similar projectsExample of quality of work
30
2 Timeliness Availability to undertake the works 203 Value for money Total cost. Hourly rate. Quality of work. 40
Management of the Consultancy
The project manager for this project is insert school contact name and details here.
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Insert School NameRequest for Quote – School Water Balance and WSUD OptionsInsert Date
Due date for quote: insert dateSubmit electronically via insert school email address
Project AimThe aim of the project is to identify opportunities to plan future water sensitive urban design (WSUD) projects that will meet best practice in stormwater pollutant removal as well as increase liveability by providing more vegetation, reducing the heat island effect also protecting urban ecology, local waterways and the bay.Insert school name is seeking to reduce potable water use on the site, maximise stormwater harvesting to support increased vegetation throughout the schoolgrounds. Ideally, the School would like to aim for zero untreated stormwater leaving the site as a way of helping to protect downstream waterways.The opportunities should consider an integrated water management approach including stormwater, greywater, rainwater, and potable mains drinking water. They should also consider the risks of the different options available, including risks to public health, the environment and financial risks.
Project BriefInsert school name is seeking submissions from suitable consultants to:
1. prepare a water balance for the school site2. set out potential WSUD options for consideration in future site ecomasterplanning.
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Template 3: RFQ School Water Balance
A consultant is required to undertake a school water balance that will determine:6) The total stormwater catchment of the site 7) Description of how stormwater and rainwater flows of across the site8) Opportunities to harvest the stormwater, and opportunities for reuse9) Opportunities to harvest rainwater, and opportunities for use10)Opportunities for ‘trickle streams’, ponds, wetlands, raingardens, greater vegetation etc11)General cost estimates and maintenance requirements for different options.
The consultant is to supply a brief report electronically containing all plans, reports, maps, images (in both PDF & native formats for editing).
Timeframe for WorksInsert date – Consultant appointed.Insert date (4-6 weeks later) – Draft report provided. School must provide feedback within 1 week. Insert date (2 weeks later)– Final report provided.
Fee ProposalAll fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable and hourly rate.The School has $8000 available for this study. Quotes are to identify how it can deliver the above brief within this budget, and to itemize the quote into (a) existing water balance (b) two or three WSUD options (c) brief report.
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Payment ScheduleMilestone 1: Submission of Draft Report. 70% paymentMilestone 2: Submission of Final Report. 30% payment
Assessment CriteriaNo.
Knowledge Skills Weighting
1 Experience and Skills Experience of staff in similar projectsExample of quality of work
30
2 Methodology Approach described demonstrates rigour and applicability to school circumstances.
30
3 Timeliness Availability to undertake the works 104 Value for money Total cost. Hourly rate. Quality of work. 30
Supporting Information A detailed feature and level site survey of the school grounds is provided.
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
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Insert School NameRequest for Quote – School iTree Eco AssessmentInsert Date
Due date for quote: insert dateSubmit electronically via insert school email address [Notes: To fill out this brief, you will need to know approximately how many trees you have at the school (to the nearest 20 is fine). We suggest you count them onsite, or by aerial photograph. Do not count any trees less than head height. As an indicative ballpark costs, it is likely that this report could cost approximately $3,500 for 100 trees, maybe $5000 for 200. Please delete these notes prior to sending out this request for quote (rfq)]
Background
Insert school name is investigating opportunities to enhance vegetation within and adjacent to our grounds as a way to provide environmental, social and economic benefits for our school. These benefits include greater nature play and learning for children, greater habitat for biodiversity, shading to reduce heat and sun exposure, reduction in air and water pollution, and amenity improvements. The School seeks to recognise the true value of the trees as an asset. This will assist in ensuring their ongoing care and protection. It will also help the School to develop a business case for additional planting and maintenance of trees. This contract will establish the School’s baseline iTree Eco assessment for existing trees. i-Tree Eco provides dollar values for our urban forests. It estimates: urban forest structure including species composition, number of trees, tree density, and tree health amount of air pollution removed by the urban forest amount of volatile organic compounds created by the urban forest total carbon stored and sequestered in the urban forest effects of trees on building heating and cooling energy use, and its effect in turn on carbon dioxide
emissions from power plants Compensatory value for the urban forest
Project BriefA consultant is required to undertake an iTree Eco assessment of existing significant vegetation at insert school name:
12)Collect required tree data for each tree on school grounds (and adjoining naturestrips).All trees with a height greater than 2 metres and a trunk diameter greater than 5cm are to be included. A complete inventory approach is to be applied as defined in the latest iTree Eco Users Manual.
13)Develop an iTree Eco Summary Report for the school that provides an interpretation of the tree data.
The consultant is to supply a iTree Eco Summary Report electronically pdf and word form. All tree data in is to be set out in an access database and provided electronically to the School.
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Template 4: RFQ School iTree Eco Assessment
Timeframe for WorksInsert date – Consultant appointed.Insert date (4-5 weeks later) – Draft report provided (project manager at school to advise within three working days whether all requirements of the contract have been met or whether changes are required).Insert date (1 week later)– Final report and data sets provided with invoice for works.
Fee ProposalThe fee proposal is to be itemised into delivery components as much as possible. This will enable flexibility for the School to defer or delete some components in the event that the fee proposal exceeds the budget allocated for this project.All fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable and hourly rate.
Payment Schedule
Payment will be made in full upon completion of final data collection and School iTree Eco Summary Report.
Assessment Criteria
No.
Knowledge Skills Weighting
1 Tree and iTree Knowledge
Experience of staff in iTree Eco projectsAboricultural skills for specialist tree knowledge
35
2 Methodology Data collection, analysis and interpretationTimeframe for delivery
15
3 Report Writing Ability to write clear and simple reports and diagrams drawing out key results.
10
4 Value for money Cost per quality of proposed works. 40
Supporting InformationAn example of the summary report is the Footscray Primary School iTree Eco Summary Report.
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
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Insert School NameRequest for Quote – School EcoMasterplanInsert Date
Due date for quote: insert dateSite visit scheduled for: insert dateSubmit electronically via insert school email address
Project AimThe School EcoMasterplan will set out the vision, guidance, spatial allocation and opportunities to:
1. reduce our environmental footprint2. bring students closer to nature3. prepare us for climate change4. support healthier kids with greater creative, passive and active play opportunities5. provide different and improved learning environments6. connect more with our community and the different cultures amongst us.
The EcoMasterplan will be progressively implemented over many years, and it needs to consider all the current and future needs of our students, teachers and community.Insert school name is keen to get the planning right on this for several reasons:
1. to get the most environment, education, culture and health benefits2. to connect with as many parents, neighbours and the different culture communities as possible3. to best plan for expected population and student growth on our small school site4. to make the best use of existing and future infrastructure investment.
The goals of the EcoMasterplan include:
The guiding principles for developing our EcoMasterplan include:11
Template 5: RFQ School EcoMasterplan
1. Undertaking good engagement for a design that is valued as much as possible2. Applying the latest thinking in sustainability, childrens learning and urban design3. Enabling flexibility for possible later ad-hoc initiatives that align to EcoMasterplan values4. Sharing our experience and assets to motivate the wider community to adapt to climate change5. Support from curriculum to help connect the students to the environmental features of their
school.6. The EcoMasterplan will not be prescriptive in its detail, however its values and principles will be
confirmed as a school policy position.
Potential design ideas include those listed below:
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Project BriefInsert school name is seeking submissions from suitable consultants to develop its EcoMasterplan. Components include:
1. Development of ideas for the community to provide feedback on. Provide a range of ideas and options which include facts and figures wherever possible to help community understand how different options relate to the above core goals.Links to core goals can be provided via presentation of latest evidence, early modelling of likely impact of different decisions (eg % increase in shade that could be generated, % increase in outdoor learning that could be generated, % increase in use of an underused resource) or other techniques).
2. Consultation on options and draft EcoMasterplan. Consultation on ideas and plans with the school community needs to provide opportunities for students, staff, parents, community, and stakeholders. The scheduling for this will be coordinated by insert school contact name with the consultant to provide content either via photo-boards, sketches, plans, surveys. All lead up consultation for the EcoMasterplan (undertaken prior to the appointment of this contract) will be considered by the consultant in developing the draft plan.
3. Provide spatial plans for EcoMasterplanSet out a spatial layout of the school site that provides an efficient allocation of uses across the site, supports all ability access for students to core facilities, creates different sport, play and seating opportunities wherever possible, enables the healthy growth of vegetation (including passive irrigation via wsud features such as swales, downpipe diverters, raingardens and passive runoff from paved areas). The spatial plan also needs to identify spatial needs for anticipated future school growth. It also needs to account for any opportunities or challenges relating to neighbouring properties.
4. Provide brief EcoMasterplan ReportProvide a brief report outlining the key features and justification for the final EcoMasterplan. This is to include either sketches or a series concept plans (not detailed landscape or construction plan) that describe how each part of the School ground is to be developed to best achieve EcoMasterplan goals. The report is to cross link to any supporting Local Government policies (for example, open space strategy, climate change strategy, sustainable transport strategy etc). The report is to list out the separate action items that are required for implementation with a staging breakdown, indicative costs, and indicative maintenance rating (Unchanged, Low, Medium, High) for different components.
The design also needs to account for:1. Protection of existing buildings and their heritage consideration2. Risk prevention design for user safety. This is different to risk adverse design.3. Likelihood and location of future classroom portable allocation4. Any known stormwater, flooding, geotechnical and soil contamination factors5. Any identified infrastructure upgrades (eg any trees or structures coming to the end of their life).
The consultant is not required to provide:1. Feature site survey (already completed)2. Water modelling (already completed)3. Waste audit (already completed/to be developed separately)4. Organising the community consultation sessions (ideas and content only, not event management)5. Detailed landscaping or construction plan (to be developed separately at a later stage)
The consultant is to supply all plans, powerpoints, reports, maps, images in electronic form (in both PDF & native formats) upon completion of the project (and earlier if it is requested to assist in providing feedback).
The consultant is to supply two A2 hard copies of the spatial plan/s.13
Timeframe for WorksInsert date – Consultant appointed.Insert date (3-4 weeks later) – Consultation underway using site analysis, options and evidence base. Insert date (4 weeks later)– Draft EcoMasterplan Report and Spatial Plan provided to project ManagerInsert date (4 weeks later dependent on School Council dates) – Feedback from School provided.Insert date (2 weeks later)- Final EcoMasterplan Report and Spatial Plan provided.
Fee ProposalThe fee proposal is to be itemised as much as possible. This allows the School flexibility of options if the proposal exceeds its allocated budget. All fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable and hourly rate.
Payment ScheduleMilestone 1: Brief finalised 20% paymentMilestone 2: Submission of Draft EcoMasterplan 60% paymentMilestone 3: Submission of Final Report 20% payment
Assessment CriteriaNo.
Knowledge Skills Weighting
1 Environmental Planning Experience
Experience of staff in integrated environmental planning including sustainability, nature and climate change.Ability to draw on information provided, particularly water balance.Example of quality of work
15
2 Child-Friendly Planning Experience
Knowledge of, and preferably experience of staff in child learning and development relating to play, education and community
10
3 Communication and Technical Experience
Skills in visually exploring demonstrating and finalizing design ideas. Skills and proven ability in drafting, staging, costing with practical advice on construction and maintenance impacts of design ideas
25
4 Methodology Suitability of project proposal for addressing the goals of the EcoMasterplan.
20
5 Value for Money Total cost. Hourly rate. Quality of work. 30
Supporting Information A detailed feature and level site survey of the school grounds is provided.A water balance for the school is provided.Earlier consultation and ideas gathered by the School in anticipation of EcoMasterplan.
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Management of the ConsultancyThe project manager for this project is insert school
contact name and details here.
Insert School NameRequest for Quote – Contractor brief for construction of raingardensInsert Date
Due date for quote: insert dateSubmit electronically via insert school email address
Project AimThe aim of the project is to construct water sensitive urban design (WSUD) projects (in this case raingardens) that will meet best practice in stormwater pollutant removal as well as increase liveability by providing more vegetation, reducing the heat island effect also protecting urban ecology, local waterways and the bay.
Project BriefInsert school name is seeking submissions from suitable contractors to deliver (as set out in attached plans)
3. Insert construction components here based on the constructions drawings that have already been developed by engineers who are knowledgeable in water sensitive urban design.
[Notes: An example would be: A contractor is required to (as set out in the attached plans):
1. Build three raingardens (with edge seating). This is to include all necessary piping of rainwater between downpipes, rainwater tank, and raingardens to full functionality.
2. Plant four large shade trees along fenceline of staff carpark
3. Remove bitumen within nook and replace with 150mm mulch (retaining a bitumen pathway).
4. Provide six months of maintenance to ensure establishment and functioning of raingardens.]
Please note, the successful contractor will be required to:a) Be guided by an appointed Water Sensitive Urban Design specialist.
This includes a pre-commencement meeting onsite to discuss works and agreed hold points for further inspections and advice.
b) Apply requirements in the attached Exposure Control Plan in dealing with contaminated soil. All contaminated soil to be disposed of at a Hazardous Waste Facility
c) Meet all OHS standards to ensure worker, student, and school staff safety at all times.d) Apply environmentally friendly practices including, wherever possible, the use of lower impact
materials, and reuse and recycling of materials. Measures must be applied to ensure zero litter from site, no untreated stormwater runoff from site into drainage pits.
e) Provide evidence of current and adequate insurance.
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Template 7a: RFQ Raingarden Construction
All bidders are invited to attend a construction tender meeting at the School on insert date at least a week before tenders due.
Timeframe for WorksInsert date – Contractor appointed. Insert date (6 weeks later) – Functional completion of all designated works.Insert date (2 weeks later)– Post completion assessment for full functionality.
Fee ProposalAll fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to be itemised into the different components of the brief. This enables the School flexibility to drop or vary a component if quotes exceed our allocated budget.Fee proposal is to specify total amount payable and hourly rate.
1 Construction Experience Experience in constructing in School environmentsExperience in constructing innovative solutions
30
2 Water Sensitive Urban Design
Experience in implementing WSUD treatmentsWillingness to work with, and draw knowledge from project WSUD consultant
20
3 Contaminated Soils Experience in working wit contaminated soils 104 Costing Value for money. 40
Supporting Information Detailed Construction Drawings of the raingardens.Contaminated Soil Exposure Plan
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
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Insert School NameRequest for Quote – Water conservation worksInsert Date
Due date for quote: insert dateSubmit electronically via insert school email address
Project AimThe aim of the project is to reduce the amount of potable water the school uses in its fixtures and appliances. By reducing water wastage and using rainwater where possible, the School can reduce these ongoing costs, and present a case for use of potable water to support priority vegetation health in times of need.
Project BriefInsert school name is seeking quotes from qualified plumber/s to:
1. Upgrade any taps that have opportunity for improved water saving.2. Upgrade any toilets that have opportunity for improved water saving.3. Upgrade any urinals that have opportunity for improved water saving.4. If relevant, reconfigure any existing underutilised rainwater tanks to reduce potable water
use for toilet flushing 5. If relevant, supply new rainwater tank/s to reduce potable water use for toilet flushing.6. Provide post-implementation inspection and maintenance at 8 weeks after completion.
A snapshot of the School’s Water Efficiency Program (SWEP) (School to provide hyperlink) water performance to be supplied (a) just prior to commencement of works, (b)at functional completion of works and (c) 8-week inspection of works.Please note, the successful plumber will be required to:
f) Meet all OHS standards to ensure worker, student, and school staff safety at all times.g) Apply environmentally friendly practices including, wherever possible, the use of lower impact
materials, and reuse and recycling of materials. Measures must be applied to ensure zero litter from site, no untreated stormwater runoff from site into drainage pits.
h) Provide evidence of current and adequate insurance.Plumbers are invited to contact insert school contact name and details here before Insert date here at least 1 week before quotes are due to inspect the school.
Timeframe for WorksInsert date – Plumber appointed. Insert date (5 weeks later (2 weeks if no tank works required)) – Functional completion of all designated works.
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Template 7b: RFQ Plumber
Insert date (8 weeks later)– Post completion assessment and maintenance for full functionality.
Fee ProposalFee proposal is to be itemised into the six different components of the brief. This enables the School flexibility of options if quotes exceed our allocated budget.All fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable, material costs and hourly rate.
Payment ScheduleFull payment will be made at functional completion of the works.
This payment, prior to the 8 week review, is to support cashflow needs of the appointed plumber and is premised on a trust agreement that the 8 week review will be provided
Assessment CriteriaNo.
Knowledge Skills Weighting
1 Experience Experience in water conservation worksExperience in school environmentsExperience with SWEP.
35
2 Timeframes Availability to deliver the within timeframeTimeliness shown in providing this quote.
15
3 Costing Value for money. 50
Supporting Information Schools Water Efficiency Program (SWEP) log in detailsAny available School Water Balance or AuditAny available documentation of School water supply, pipes, meters and drainage information.
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
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Insert School NameRequest for Quote – Rooftop Garden
Due date for quote: insert dateSite visit scheduled for: insert date (Note: Bidders will need to see site so be sure you allocate a time
for this)
Submit electronically via insert school email address (Note: Prior to sending out this RfQ, it is best to determine if your roof can structurally support a roofgarden including garden beds, furniture, and people. This Structural Engineers Report costs approx. $1000.Plus, if you intend to use the roof garden for events, it is necessary to obtain a Building Surveyor Report costing approximately $1000 to address safety and event requirements. Ideally this is done prior to sending out this RfQ)
Project AimThe aim of the project is to design for the future development of a rooftop garden at Insert school name. This design (and costing) will then be used by Insert school name to seek partnership funding for construction.
BackgroundInsert school name is conducting works to renovate their buildings and outdoor landscape with a vision toward innovative environmental solutions for:
7. reducing our environmental footprint8. bringing students closer to nature9. preparing us for climate change10. supporting healthier kids with greater creative, passive and active play opportunities11. providing different and improved learning environments12. connecting more with our community and the different cultures amongst us.
The landscaping works will be progressively implemented over many years, and they need to consider all the current and future needs of our students, teachers and community. Insert school name is keen to get the planning right on this for several reasons:
5. to get the most environment, education, culture and health benefits6. to connect with parents, neighbours and the different cultural communities7. to best plan for expected population and student growth on our small school site8. to make the best use of existing and future infrastructure investment.
As such, the broader design goals that the rooftop garden will contribute to include:
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Insert school logo
One element of the Schools environmental program will be a rooftop garden. The roof garden can draw from the following environmental design ideas (but is not limited to this)
Project BriefInsert school name is seeking submissions from suitable contractors to deliver a Rooftop Garden Design, Components to be quoted include:
4. Provide spatial plans for Rooftop GardenDesign must:
a. Provide an efficient allocation of uses across the site including garden beds for habitat, food growing, shading and stormwater protection. Ensure ease of access for garden maintenance.
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b. Include vegetation that will have maximum chance of success. c. Include passive irrigation for rooftop plans via WSUD features where possible. Include
opportunities for stormwater from roof to be used for bathrooms inside the building or for gardens on ground level.
d. Use recycled or sustainably sourced materials where possibleDesign must: (this section is to be included if the roof is big and structurally sound enough)
e. Provide an efficient allocation of uses across the site Including different recreation, learning and seating opportunities, including a space for multiuse outdoor school events [Note: Specify any ideas you would like included, an example could be:
To support future student led events, consider ideas highlighted above, including, but not restricted to:
i. Student run café and BBQ area or simple cooking area
ii. Garden beds for simple herb or decorative flower growing
iii. Projector and sitting space to accommodate outdoor cinema events.)
f. Support all ability access for students to core facilities, this includes for students with physical, social and mental disabilities (as outlined in building inspection report attached). Account for the position of the external elevator and entrance to elevator on rooftop and ground level.
g. Include position and design of building for any required toilet facilitiesh. Ensure design addresses wind impacts to maximise comfort and safety. Sitting and
recreation spaces should include tucked away areas to appeal to students who wish to have a more private space to meet and relax during recess.
i. Consider opportunities for beneficial community connections via views and entrances and in doing so, hide old parapets where possible and suggest spaces where opaque parapets can be replaced with glass to allow a view.
Include energy efficient lighting design and address all electrical components required.5. Consultation for Rooftop Garden design
Consultation on ideas and plans with the school community needs to provide opportunities for students, staff, parents, community, and stakeholders. The scheduling for this will be coordinated by the school to provide content either via photo-boards, sketches, plans, surveys. A proven ability to design and conceptualize for grant friendly projects is favourable to increase the range of grants which can be applied for (see Fee Proposal section). Ideas or partnerships with research institutions or for integration for student education, participation and access will be considered favourably.
6. MaintenanceThe design should minimise maintenance needs and take accessibility to maintenance into account. An indicative maintenance rating (low, medium, high) should be included for different components and stated in the draft.
7. Design specifications and bill of quantitiesOnce the concept plan is agreed, a detailed design, specification and bill of quantities is to be developed. These documents will be used as the basis for a request for quote for future construction of the works.
The design also needs to account, where relevant, for:6. Protection of the existing buildings, infrastructure and neighbourhood amenity
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7. Relevant requirements in the planning provision for school and adjacent areas8. Meeting best practice stormwater requirements as outlined by Insert Local Government name 9. Structural considerations as outlined in the attached structural engineer’s report
a. More specific information on the location of steel beams and structural loading from original building plans are in the process of being obtained
b. Allowances for depth and weight of substrates will vary across the site, with more heavy and deep substrates being allowed within 1 meter of the perimeter and/or atop of steel beams underneath the roof once this information is obtained.
10. Access and safety requirements for a 9B classed building as outlined in the Building Surveyor Report
11. Risk prevention design for user safety. This is different to risk adverse design.12. Submitters need to email current insurance certificate showing adequate level of coverage.
The consultant is not required to provide the community consultation sessions (ideas and content only, not event management)The consultant is to supply all plans, powerpoints, reports, maps, images in electronic form (in both PDF & native formats) upon completion of the project (and earlier if it is requested to assist in providing feedback).
The consultant is to supply three A2 hard copies of the spatial plan/s.
Timeframe for WorksStart date – Consultant appointed and project commencement meeting3 weeks later - Consultation underway using site analysis, options and evidence base. 2 weeks later – Draft Concept Design submitted and presentation2 weeks later (depending on school timeframes) – Feedback from School provided3 weeks later – Draft Detailed Design, Specifications and Bill of Quantities submitted.2 weeks later – (depending on school timeframes) Feedback from School provided2 weeks later - Final Rooftop Garden Report, Detailed Design, Specifications and Bill of Quantities provided.
Fee ProposalAll fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable and hourly rate.Fee proposal is to be itemised as much as possible to enables the School flexibility of options.Final funding not yet confirmed, however, the school is committed to facilitating this project and the successful bidder will be appointed once funding is finalised.
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Payment ScheduleMilestone 1: Submission of Concept Design 30% paymentMilestone 2: Submission of Draft Detailed Design, Specifications, Bill of Quantities 60% paymentMilestone 3: Submission of Final Report 10% payment
Assessment CriteriaNo Knowledge Skills Weightin
g1 Environmental
Planning Experience
Experience of staff in integrated environmental planning including sustainability, nature and climate change.
Ability to draw on information provided, particularly water balance. Example of quality of work.
10
2 Child Friendly Planning Experience
Knowledge of, and preferably experience of staff in adolescent learning and development relating to recreation, education and community
10
3 Technical Experience with Roof Gardens
Skills in visually demonstrating and finalising design ideas for rooftop gardens
Proven ability in drafting, staging, costing and constructing rooftop gardens.
Proof of maintenance considerations Two references provided
25
4 Methodology Methodology applies evidence-based approach and draws on recognised guidelines (such as Growing Green Guide)
Suitability of project proposal for addressing the goals of the overall school sustainable landscape plan.
Inclusion of a research component Innovation in design that will assist with grant friendliness
25
5 Value for Money Total cost Hourly rate Quality of work
30
Supporting Information Site Map Site structural assessment Building Surveyor Report
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
Loci Environment & Place Inc. welcomes the use of this template by others and only asks that you send us a quick email letting us know. This is to help us understand how our templates are used, and how we should improve them.
This template has been developed in partnership with Mt Alexander College and Morphum Environmental.
Insert School NameRequest for Quote – Nature Playground
Due date for quote: insert dateScheduled site inspection: insert date (Note: Bidders will need to see site so be sure you allocate a time for this)
Submit electronically via insert school email address
Project AimThe aim of the project is to design and construct a playground that supports sustainability features and a connection to nature. Remove the following sentence if School already has funding for works This quote will then be used by Insert school name to seek partnership funding for construction.
BackgroundInsert school name is conducting works to renovate their buildings and outdoor landscape with a vision toward innovative environmental solutions for:
13. reducing our environmental footprint14. bringing students closer to nature15. preparing us for climate change16. supporting healthier kids with greater creative, passive and active play opportunities17. providing different and improved learning environments18. connecting more with our community and the different cultures amongst us.
The landscaping works will be progressively implemented over many years, and they need to consider all the current and future needs of our students, teachers and community. Insert school name is keen to get the planning right on this for several reasons:
9. to get the most environment, education, culture and health benefits10. to connect with parents, neighbours and the different cultural communities11. to best plan for expected population and student growth on our small school site12. to make the best use of existing and future infrastructure investment.
As such, the broader design goals that the rooftop garden will contribute to include:
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Insert school logo
One element of this larger project will be a nature playground for both adolescent students and use for children on the weekend.Potential design ideas can be drawn from those listed below:
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Project BriefInsert school name is seeking submissions from suitable contractors to build a ‘nature playground’. Components to be quoted include:
1. Concept layout2. Site preparation works 3. Hard landscaping works4. Planting5. Site finishing works
The concept layout must: Apply design features that support primary/adolescent learning, movement, seating & play needs.
This is to incorporate ideas and feedback of school students. Set out a spatial layout of the playground that fits in with the overall school landscape plan,
sustainability goals the principles of biophilic design which proposes that green space, presence of water, and natural textures provide restorative mental effects.
Support all ability access feature/s for students Ensure user safety (small children will use the equipment out of school hours) Incorporate tree planting that will provide shade in the long term. Provide other suitable
vegetation within the design wherever possible. Use recycled or sustainably sourced materials where possible Costings for construction of the whole nature playground (with a costing option for delivering the
nature playground in two stages if necessary)This layout will be approved by the relevant School Council committee before works commence.
The works need to account for: Protection of surrounding buildings, stormwater and environment via a construction management
plan. Any known stormwater, flooding, geotechnical and soil contamination factors Occupational health and safety standards.
The design also needs to account, where relevant, for:13. Protection of the existing buildings, infrastructure and neighbourhood amenity via a construction
management plan.14. Meeting best practice stormwater requirements, with at least the use of passive irrigation to support
soil moisture for vegetation15. Risk prevention design for user safety. This is different to risk adverse design.16. Any relevant building and structural approvals. 17.Submitters need to email current insurance certificate showing adequate level of coverage.
The consultant is not required to provide the community consultation sessions (ideas and content only, not event management)The consultant is to supply all plans, powerpoints, reports, maps, images in electronic form (in both PDF & native formats) upon completion of the project (and earlier if it is requested to assist in providing feedback).
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Timeframe for WorksWeek 1 – Contractor appointed.Week 2 – Concept layout provided with costings Week 4-6 (dependent on School Council dates) – Confirmation from School provided.If funding is already approved for construction add the following dates, otherwise end with the design submission.Week 8– Construction commences Week 14- Functional completion of works.Week 16 – Final completion of works.Option to includes support for plant establishmentWeek 24 – Completion of plant maintenance.
Fee ProposalAll fee proposals are to be presented GST exclusive (and show the applicable GST).Fee proposal is to specify total amount payable and hourly rate.The fee proposal is to be itemised as much as possible to enable School flexibility of options.Final funding not yet confirmed, however, the school is committed to facilitating this project and the successful bidder will be appointed once funding is finalised.
Payment ScheduleMilestone 1: Contract signed 10% paymentMilestone 2: Concept Layout agreed 30% paymentMilestone 3: Functional completion of works 50% paymentMilestone 4: Final completion of works 10% payment
Assessment CriteriaNo Knowledge Skills Weightin
g1 Experience in
nature play design
Experience of staff in designing nature playgrounds and/or biophilic design
Experience of staff in designing playgrounds for older children Experience of staff in designing for schoolyards Example of quality of work.
10
2 Technical Experience with natural playgrounds and gardens
Previous experience in construction of playgrounds incorporating nature and landscaping
Previous experience in construction water sensitive urban design treatments.
Previous experience constructing in schoolgrounds. Two references provided
30
4 Methodology Suitability of project proposal for addressing the goals of the overall school sustainable landscape plan.
Innovation in design that will assist with grant friendliness
30
5 Value for Money
Total cost Hourly rate Quality of work
30
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Supporting Information Site Map Feature Site Survey Masterplan (if available) Water Sensitive Urban Design modelling (if available)
Management of the ConsultancyThe project manager for this project is insert school contact name and details here.
Loci Environment & Place Inc. welcomes the use of this template by others and only asks that you send us a quick email letting us know. This is to help us understand how our templates are used, and how we should improve them.
