Tender Document for Post Weld Heat Treatment (PWHT) Furnace
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TENDER DOCUMENT
FOR
Design, Manufacture, Supply, Installation,
Commissioning and Demonstration of the
functionality of an electrically heated fibre insulated
rectangular box furnace upto 1200 deg C as per the
Technical Specification, Applicable Terms
International Advanced Research Centre for Powder Metallurgy
and New Materials (ARCI),
Balapur P.O., Hyderabad – 500 005, TELANGANA, INDIA
Tel: +91-40-24452326, +91-40-24452329
Website: www.arci.res.in
Tender Document for Post Weld Heat Treatment (PWHT) Furnace
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International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI),
Balapur P.O., Hyderabad – 500 005
TENDER for Post Weld Heat Treatment (PWHT) Furnace
Tender Schedule
1. Name of Purchaser with address
International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI), Balapur P.O., Hyderabad – 500 005
2. Place of delivery (Final Destination)
International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI), Balapur P.O., Hyderabad – 500 005
3. Tender Processing Fees
Not Required
4. Bid Security Declaration
Not Required
5. Tender document publication date
03-02-2021
6. Due Date for submission of pre-bid queries in prescribed pre-bid format
03-02-2021 to 11-02-2021 IST : 1630 Hrs
7. Bid submission start date
15-02-2021
8. Due date and Time for Receipt of Tender
24-02-2021 IST: 1500HRS
9. For want of any clarifications, please contact on the e-mails only.
[email protected] and [email protected] for commercial clarifications and [email protected] for technical clarifications
Tender Document for Post Weld Heat Treatment (PWHT) Furnace
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TABLE OF CONTENTS
Chapter Subject Page No.
1 Notice Inviting Tender 4
2 List of Abbreviations and their Acronyms 6
3 Qualification Criteria 7
4 Technical Specification 8
5 Terms and Conditions 13
6 Prescribed Forms
i) Bidder Information Form
ii) Bidder Bank Account & other Details
iii) Performance Statement Form
iv) Service Support Form
v) Technical Compliance statement
vi) Compliance statement of terms and
conditions
vii) Tender Acceptance Form
viii) Price Schedule Template
ix) Pre-bid Query Format
x) Model Bank Guarantee for
Performance security
xi) Final Acceptance Certificate
25
26
27
28
29
31
33
35
36
37
39
8 Tender Checklist of documents to be submitted 41
Tender Document for Post Weld Heat Treatment (PWHT) Furnace
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CHAPTER 1
NOTICE INVITING TENDER
International Advanced Research Centre for Powder Metallurgy and New Materials
(ARCI) is an Autonomous Research and Development Centre of Department of
Science and Technology (DST), Government of India with main campus at Hyderabad
and with operations in Chennai and Gurugram (Delhi).
Director, International Advanced Research Centre for Powder Metallurgy and New
Materials (ARCI), Balapur P.O, R.R. District, Hyderabad – 500 005, Telangana, India
would like to procure the items listed below as per the scope of supply and work
elaborated in Chapter 4 ‘Technical Specification’ in single bid system.
Sl
No
Enquiry No Description of items Quantity
Tender
Fee,
EMD
1 EC20200122/PO
Design, Manufacture, Supply,
Installation, Commissioning and
Demonstration of the functionality of
an electrically heated fibre insulated
rectangular box furnace upto 1200
deg C,as per the technical
specification, applicable terms
1 Set Not Required
1. Participation in this tender is by invitation only and is limited to preselected list of
vendors.
2. Any non-invited bidder wishes to participate in limited tender enquiries, needs to
send a request emailing to [email protected] with credentials at least 10 days
before the due date to ARCI for allowing them to participate in limited tender
process. Any non-invited bid is received without prior consent of ARCI shall be
treated as ‘’unsolicited bid’’ and shall not be considered.
3. Submission of Tender / Quotation through Single Bid Procedure: Quotation must
be sent as per the terms and conditions mentioned in this tender in a sealed
envelope in person or through post / courier on or before the last/due date of
submission of bids with following information:
Tender Enquiry No. EC20200122/PO
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Type of bid: Single BID (Single cover for Technical and Price Bid)
Tender Due Date & Time: 24-02-2021 IST:1500 Hrs
and the same should reach the address International Advanced Research
Centre for Powder Metallurgy and New Materials, Balapur Post, Hyderabad –
500 005, Telangana. ARCI will not be responsible for any transit delays.
4. Quotation can also be mailed to email id [email protected] before the due date
without any CC and BCC. Tender enquiry number and its due date must be
mentioned in the subject otherwise tender shall not be considered.
5. Due to Covid – 19 situation, all prospective bidders are requested to submit pre-
bid queries if any, both technical and commercial in the prescribed pre-bid format
shown in Chapter 7 of the Tender Document by e-mail only to the e-mail address
[email protected], [email protected] and [email protected] so as to reach
ARCI latest by 11-02-2021 with Subject line as “Pre-bid Queries for Enquiry
No.EC20200122/PO”). No request for clarification or query shall be normally
entertained after the due date for submission of pre-bid queries i.e., 011-02-2021.
Faxed bids are liable to be rejected. Should ARCI deem it necessary to amend the
bidding documents as a result of a clarification, it shall do so by hosting the
clarifications and amendments on the website of ARCI/CPP only for the benefit of
other prospective bidders.
IMPORTANT NOTE: Amendment, Addendum, Corrigendum if any to this
tender document, WILL BE HOSTED ONLY IN ARCI WEBSITE
(www.arci.res.in) and CPP Portal and no separate Press Notification will be
issued. Bidders are advised to visit our website and CPP Portal regularly to
know such details.
6. The Director, International Advanced Research Centre for Powder Metallurgy and
New Materials (ARCI), Hyderabad reserves the right to accept any or all tenders
either in part or in full or to split the order or foreclose the procurement case at any
stage without assigning any reasons thereof.
7. Provisions in the tender document are consistent with General Financial Rules,
2017, Manual for Procurement of Goods 2017 and CVC Guidelines.
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CHAPTER 2
LIST OF ABBREVIATIONS AND THEIR ACRONYMS
SHORT
FORM
ACRONYM
ARCI International Advanced Research Centre for Powder Metallurgy and New Materials
BG Bank Guarantee
FOR Free on Road
PID Proportional-Integral-Derivative
CPP Central Public Procurement
CVC Central Vigilance Commission
DGR Dangerous
DOE Department of Expenditure
EMD / BS Earnest Money Deposit / Bid Security
FAC Final Acceptance Certificate
GOI Government of India
GST Goods & Services Tax
INR Indian National Rupee
IoT Internet of Things
IST Indian Standard Time
LD Liquidated Damages
NEFT National Electronic Fund Transfer
OEM Original Equipment Manufacturer
PO Purchase Order
PSF Performance Statement Form
RTGS Real Time Gross Settlement
SSF Service Support Form
TDS Tax Deduction at Source
TF Tender fee
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CHAPTER 3
QUALIFICATION CRITERIA
1. The bidder should be a reputed Original Equipment Manufacturer (OEM) who must
have designed, manufactured, tested, supplied and demonstrated the functionality
of Post Weld Heat Treatment (PWHT) Furnace as specified in the “Technical
Specification“ in Chapter 4. Such equipment should be of the latest
series/models incorporating the latest improvements and technologies in design.
Bidder Information Form (BIF) as per the prescribed format in Chapter 7 must be
submitted along with the bid. Articles of Incorporation or Certificate of Registration
of bidder to be submitted along with BIF. Offers not complying with this condition
are liable for rejection.
2. The bidder should submit Performance Statement Form (PSF) as per the
prescribed format in Chapter 7 on all past supplies (during the last three years) of
Post Weld Heat Treatment (PWHT) Furnace as specified in the “Technical
Specification” in Chapter 4. Bidders shall invariably submit documentary
evidence (client’s certificate) in support of the satisfactory operation of the
equipment stated in the Performance Statement Form (PSF). Offers not complying
with this condition are liable for rejection. The bidder shall provide the contact
details of earlier purchasers. The purchaser reserves the right to contact the earlier
purchasers mentioned in the Performance Statement Form (PSF) for the
performance feedback of the system.
3. The bidder shall submit service support form (SSF) as per the prescribed format in
Chapter 7 that consists of details of Service Centres to support the spares,
maintenance and calibration of the complete Post Weld Heat Treatment (PWHT)
Furnace as specified after commissioning, during and after the warranty period,
either directly or through authorized service representatives. Offers not complying
with this condition are liable to be rejected.
4. The bidder shall furnish documentary evidence of their financial capability duly
certified by their bank for previous 3 years and enclose a certificate of last three-
year turnover.
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CHAPTER 4
TECHNICAL SPECIFICATION
Functional Description:
Post-weld heat treatment or PWHT is a controlled process that involves reheating the
metal below its lower critical transformation temperature, following a welding process.
The material is then held at the elevated temperature for a predetermined period of
time to alleviate residual stresses, increase the strength, increase or decrease the
hardness, and reduce the risk of cracking by microstructural changes. An array of
heating processes can be used to carry out post-weld heat treatment. Rate of heating,
hold times and temperatures and rate of cooling are all important variables that need
to be controlled and monitored precisely
Scope of Supply and Work:
The scope of supply includes Design, Manufacture, Supply, Installation,
Commissioning and demonstration of an electrically heated, floor mounted, fibre
insulated rectangular box furnace upto 1200 deg C with all the necessary power
control units, temperature control, mechanical & electrical system, including insulation,
heating elements & supports, cables and all other accessories required for safe,
continuous, smooth & efficient operation of the furnace with following specifications at
International Advanced Research Centre for Powder Metallurgy and New Materials
(ARCI), Hyderabad.
Detailed Specification:
1. Maximum Operating Temperature: 1200 deg C in oxidizing atmosphere
2. Inert Gas Purging Arrangement to be provided. Specify the proposed arrangement
of inlet and outlet number of nozzles, rotameter flow rate range etc.,
3. Useful rectangular chamber dimensions (effective single hot zone): Length 1200
mm x Width 550 mm x Height 450 mm with swing door opening in the front.
4. Minimum job weight: Holding Capacity – 50 Kgs
5. Rate of Heating: 0.5-20 deg C / min
6. Controlled cooling rate: 0.5-20 deg C / min
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7. Exchangeable Heating elements shall be made of Kanthal APM grade. Specify the
distribution of heating elements in the chamber
8. Input power supply : 415 V AC, with a fluctuation of +or- 10%, 50 Hz, 3 phase
Connecting cables shall be of FINOLEX / HAVELLS / POLYCAB make. Specify
Power Rating of the furnace.
9. Insulation shall be provided around the hot chamber to maintain skin temperature
within 20 deg C above ambient temp for climatic conditions of Hyderabad. There
should not be any heat leak. Ambient conditions in Hyderabad - Operating
Temperature Range: +12 to +50 ºC, Humidity: 30 - 90 %. (the maximum of
temperature and humidity will not occur simultaneously). Inner chamber shall be
formed by high temperature withstanding Zirconia Vacuum Board followed by low
thermal mass ceramic fibre blanket for minimal radiation heat loss. The base of the
inner chamber shall be formed by Silicon Carbide plates. Specify the material of
construction of Outer Chamber.
10. Temperature Controller: The Temperature shall be controlled by Microprocessor
based digital programmable PID Controller (4 x 16 segments) of EUROTHERM make
auto tuned with 3 phase thyristor control device of EUROTHERM make, working in
conjunction with good quality temperature sensor i.e., Cr/Al (‘’K’’ type) thermocouple
housed in the single hot zone and compensating lead wires. Specify the model of
EUROTHERM controller & thyristor and make of the thermocouple proposed to be
used.
a) Temperature accuracy: ± 1 deg C or better and temperature homogeneity
with in ± 3 deg C after stabilization.
b) Temperature Set Resolution: 0.1 deg C
c) Temperature Display Resolution: 0.1 deg C
11. Temperature Data Logger: Touch Screen minimum five (5) point data logger to
study the temperatures at atleast three points in the chamber for which provision to be
made for insertion of additional thermocouples preferably at three locations one at the
center and the other two on the sides to be connected with the data logger.
12. Door assembly
i) Full front opening swing door, compensating hinges with locking mechanism
ii) Pane Viewing Quartz Window of minimum size - 70mm x 70mm
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iii) Insulated with high density ceramic blanket. Specify the probable skin
temperature.
13. Control Panel / Cubicle: Suitable control panel housing following accessories to be
accommodated preferably inbuilt with the chamber for operational convenience:
a) Digital programmable PID controller cum indicator of EUROTHERM make.
b) Thyristor Power Control Unit 3 phase of EUROTHERM make.
c) Touch Screen minimum 5 point data logger
d) Digital Safety Controller
e) Digital panel meter
f) MCCB for Main Power Incoming
g) Safety Fuses of L&T make
h) Indicator lamps for line and load
14. Sufficient margin / allowance for voltage fluctuations, spikes etc shall be
considered while selecting thyristor ratings
and other electrical components. The thyristor should not be loaded more than 75%
of their rated capacity for drawing the
maximum power at any point of time during heating cycle of the system.
15. The controller to be calibrated by NABL Calibration Lab and the calibration
certificate to be provided along with the furnace.
16. The thermocouple to be calibrated by NABL Calibration Lab and the calibration
certificate to be provided along with the furnace. After installation, on-site calibration
to be done.
17. Following Indicators to be provided:
a)Mains-on indicator for three phases separately
b)Heater on indicator
c)Temperature indicators to be provided. Pilot hole shall be provided for
inserting K-type class-I survey thermocouple for online job temperature survey
as and when desired.
18.SUPPORT: The welded specimens for PWHT to be adequately moved and
supported inside the furnace for prevention of bend during heat treatment. A movable
base trolley lined with refractory bricks shall be provided for loading the specimen with
Inconel plate of grade 600 of minimum 5mm thickness on the top of the trolley.
19.SPARES:
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a) Heating elements – 1 set
b) Thermocouple – 3 Nos
c) Temperature Indicators – 2 Nos
20. Safety: Heating element contactors to be electrically interlocked with door to shut
off power to heaters as door opens and restores power when closed. Failure alarm in
case of thermocouple fracture. Safety controller shall be provided for over temperature
cut off. Visual and hooter alarm for chamber malfunction
21. 2 sets of the operating and service manual for the furnace should be supplied
showing the complete circuit schematics. Maintenance manual, schematics of power
supplies and control systems should be provided with the furnace.
22. Pre-installation requirements, like space (General Arrangement - GA) plan, power
supply, any other essential requirements which are to be kept ready / completed by
ARCI before supply of equipment, must be listed by the bidder clearly in their bid to
avoid any delay in Installation & Commissioning of equipment.
23. Pre-dispatch Test Reports: The furnace shall be dispatched only after written
acceptance of the following test reports by ARCI
a) Calibration Certificate of the controller from NABL Calibration Lab
b) Calibration Certificate of the Temperature Sensor from NABL Calibration Lab
c) Certificate from the Insulation material manufacturer.
24. Installation and commissioning of above stated system shall be carried out by the
supplier at ARCI. Supplier shall demonstrate the functionality of the furnace as per
specification. The necessary equipment / accessories for demonstrating the
functionality of the furnace shall be arranged by the supplier.
25.Adequate training to be imparted to ARCI personnel on operation, preventive
maintenance of the furnace after the commissioning and acceptance of the furnace at
ARCI
26. Acceptance Criteria:
Full functionality of the furnace shall be demonstrated by the supplier after
commissioning of the furnace at ARCI. All the parameters listed in the specification
should be met for the final acceptance of the furnace.
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27. Warranty
The system must be guaranteed / warranted for a period of minimum one year (Un-
conditional warranty) from the date of its satisfactory installation, commissioning and
demonstration against all manufacturing defects. If the system is found to be defective
during this period the whole equipment or part thereof will have to be repaired/replaced
by the supplier free of cost to ARCI (all and sundries). During the guarantee/warranty
period, the downtime of the equipment will be recorded with the details of date and
type of complaint/fault. The vendor should attend it and make the equipment fully
operational within reasonable and stipulated time. The downtime more than the
stipulated time after reporting the complaint/fault will be added to calculate cumulative
downtime. The guarantee /warranty period will be extended automatically by this
cumulative downtime. However, if the items are guaranteed/warranted for a period of
more than one year, it may be specifically mentioned in the quotation. In case the
supplier fails to rectify the defects and equipment is not put to proper function to our
satisfaction, the supplier will replace the whole equipment to our satisfaction or whole
money paid by ARCI on the account of purchase of the equipment will be refunded by
supplier to ARCI.
Bidder shall specify the list of parts not covered under warranty.
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CHAPTER 5
TERMS AND CONDITIONS
1. Language of bid
All bids in response to this invitation shall be submitted only in English. All
correspondence and documents relating to the bid exchanged by the bidder and
ARCI shall be written in English language only.
2. Eligible bidders
Intending bidder is eligible to submit the bid provided, the bidder fulfills the
‘’Qualification Criteria’’ enumerated in Chapter 3 of the tender document.
The Bidder shall be deemed to have examined all instructions, forms, terms,
and specifications in the documents. Failure to furnish the information required
in the tender document or submission of a bid not substantially responsive to
the tender document in every respect will be at the bidder’s risk and shall result
in the rejection of the bid. Bids submitted with unsigned documents are liable
for rejection. The first eight (8) prescribed forms of tender in Chapter 7 are to
be filled in completely. These forms must be completed without any alterations
to its format and no substitutes shall be accepted. All blank spaces shall be
filled in with the information requested. Any interlineations, erasures or
overwriting shall be valid only if they are initialed by the persons signing the bid.
Quotation written in pencil will not be considered.
3. Code of Integrity for Public Procurement
ARCI requires that the bidders observe the highest standard of conduct and ethics
and should not indulge in the following prohibited practices, either directly or
indirectly, at any stage during the procurement process or during execution of
resultant contracts:
i) “Corrupt practice”: making offers, solicitation or acceptance of bribe, rewards
or gifts or any material benefit, in exchange for an unfair advantage in the
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procurement process or to otherwise influence the procurement process or
contract execution;
ii) “Fraudulent practice”: any omission or misrepresentation that may mislead or
attempt to mislead so that financial or other benefits may be obtained or an
obligation avoided. This includes making false declaration or providing false
information for participation in a tender process or to secure a contract or in
execution of the contract;
iii) “Anti-competitive practice”: any collusion, bid rigging or anti-competitive
arrangement, or any other practice coming under the purview of The Competition
Act, 2002, between two or more bidders, with or without the knowledge of ARCI,
that may impair the transparency, fairness and the progress of the procurement
process or to establish bid prices at artificial, non-competitive levels;
iv) “Coercive practice”: harming or threatening to harm, persons or their property
to influence their participation in the procurement process or affect the execution
of a contract;
V) “Conflict of interest”: participation by a bidding firm or any of its affiliates that
are either involved in the consultancy contract to which this procurement is linked;
or if they are part of more than one bid in the procurement; or if the bidding firm or
their personnel have relationships or financial or business transactions with any
official of ARCI who are directly or indirectly related to tender or execution process
of contract; or improper use of information obtained by the (prospective) bidder
from the Procuring Entity with an intent to gain unfair advantage in the procurement
process or for personal gain; and
vi) “Obstructive practice”: materially impede ARCI’s investigation into allegations
of one or more of the above mentioned prohibited practices either by deliberately
destroying, falsifying, altering; or by concealing of evidence material to the
investigation; or by making false statements to investigators and/or by threatening,
harassing or intimidating any party to prevent it from disclosing its knowledge of
matters relevant to the investigation or from pursuing the investigation; or by
impeding ARCI’s rights of audit or access to information;
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Any effort made by a bidder to influence ARCI in its decisions on bid evaluation,
bid comparison or award of contract will result in rejection of the bidder’s bid
document. ARCI will reject a proposal for award if it determines that the bidder
recommended for award has, directly or through an agent, engaged in above
stated prohibited practices in competing for the bid.
5. Bid documents to be submitted:
5.1 Following tabulated list of documents constitute single bid
Sl
No
Documents Constituting Technical bid
Page no’s for
reference
1 Bidder Information Form supported by Articles of
Incorporation or Registration of firm
25
2 Bidder Bank Account and other Details 26
3 Performance Statement Form as per prescribed format
submitted
27
4 Service Support Form (SSF) as per prescribed format
submitted
28
5 Documentary evidence of financial capability of the
bidder
7
6 Technical Compliance Statement supported by latest
Technical literature/catalogue in English
29
7 Compliance statement of Terms & conditions 31
8 Tender Acceptance Form 33
9 Filled in Price Schedule 35
10 Tender Check List 41
The above listed documents must be sent in a sealed envelope in person or through
post / courier on or before the last / due date of submission of bids with following
information:
Tender Enquiry No. EC20200122/PO
Type of bid: Single BID
Tender Due Date & Time: 24-02-2021 IST:1500 Hrs
and the same should reach the address International Advanced Research Centre
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for Powder Metallurgy and New Materials, Balapur Post, Hyderabad – 500 005,
Telangana Failure to submit the required documents shall lead to rejection of bid.
5.2 Scanned copy of the above listed documents can also be mailed to email id
[email protected] before the due date without any CC and BCC. Tender enquiry number
and its due date must be mentioned in the subject otherwise tender shall not be
considered.
6. Validity of bid
The bids shall remain valid for a period of 60 (Sixty) days from the date of opening
of the bid. If the bid validity is shorter than the required period of 60 days, such
quotations shall be rejected as incomplete. Longer validity is preferred. No upward
changes in prices will be acceptable in any condition after opening of tender.
7. Compliance Statement
Bidders are required to furnish a compliance statement of each and every technical
specification of our tender in an enclosed format of ‘’Technical compliance
statement’ ’in Chapter 7 supported by the technical literature/leaflet. The deviations,
if any from the tendered specifications should be clearly brought out in the statement.
A just ‘CONFIRMED’ or ‘COMPLIES’ or ‘YES’ or ‘NO-DEVIATION’ or similar words in
the technical compliance statement where specific details are required may lead to
disqualification of the technical bid
The Technical bid shall be supported by Product Catalogue & Data Sheets and also
technical details of Bought-Out-Items with copies of product Catalogues.
Similarly, the compliance of each of the required commercial terms and conditions of
the tender also shall be stated in the form of a separate compliance statement in an
enclosed format of ‘’compliance statement of terms and conditions’ ‘in Chapter 7
along with bid. Deviations if any, to be stated in separate column. The bidders are
required to submit both the compliance statements essentially along with their bid,
failing which their offer will be treated incomplete and will be ignored.
8. Price
Bid Currencies
Prices shall be quoted in Indian Rupees only.
The prices should be FOR ARCI inclusive of packing, forwarding, installation and
commissioning, freight and insurance charges. No charges other than those
mentioned in the price bid will be paid.
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The vague terms mentioned in the price bid like “packing, forwarding charges etc.,
extra” without mentioning the amounts of these charges will not be accepted.
Price quoted by the bidder shall remain unchanged during the contract period and
shall not vary on any account.
Fall Clause: -
ARCI is a public funded research institution concessional GST rate @5% may
please be quoted for the supply of goods with reference to GST Notification
no.45/2017 dated 14/11/2017. ARCI will provide certificate for the same.
The bidders are requested to quote for research institutional prices for the furnace
as ARCI is eligible for the same.
The supplier shall certify that if the prices go downwards before execution of our
order than the quoted prices, the benefit in this situation shall be passed on to ARCI
by the supplier. The supplier shall certify that the equipment material shall not be
supplied to anyone less than the contract price during the period of execution of
ARCI order.
9. Opening and Evaluation of bids
Bids of debarred/blacklisted firms will not be considered for evaluation. ARCI will
evaluate the entire tenders, strictly on the basis of the terms & conditions
incorporated in the tender document. During the evaluation / scrutiny of the
tenders, at any stage, if it is found that any of the tenderer(s) terms and conditions
are not in compliance with tender document, ARCI may seek the clarification on
minor infirmities / Irregularities / Non-conformities that do not constitute any
material deviation and financial impact within the specified time and if the tenderer
fails to reply / or do not agree / accept the terms and conditions, their tender will be
treated as unresponsive and it is liable for rejection. Bids of only those firms will
be considered for opening whose bids would meet all tender requirements
including fulfillment of qualification criteria, compliance to technical specifications
and has passed all tender conditions.
Bids will be scrutinized for Responsiveness of bids and Reasonable of Price
I. Responsiveness of bids:
Some important points on the basis of which a tender shall be declared as
unresponsive and be ignored during the scrutiny are:
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i) If the template of Price Schedule is found to be modified by the bidder,
the bid will be rejected.
ii) If a bidder quotes NIL charges / consideration, the bid shall be treated as
unresponsive and will not be considered
iii) The vague terms mentioned in the price bid like “packing, forwarding charges
etc., extra” without mentioning the amounts of these charges will not be
accepted.
iv) Conditional discount offered by bidder shall not be taken into consideration
II. Reasonableness of Price:
i) ARCI should satisfy itself that the price of bidders is reasonable and
comparable with prevailing market prices and consistent with the quality
required. Detailed techno-commercial analysis, shall be done, wherein,
the prices in price bid shall be co-related with the description of the store
items indicated in tender document.
ii) If it is inferred that the tendered price bid has been worked out in an
unprofessional and perfunctory manner leading to unreasonable and
abnormally low bid and if there are strong reasons to believe that
abnormally low price is quoted at artificial, non-competitive levels to
merely become lowest evaluated bid (L-1) resulting in difficulty in
comparison of the technically compliant price bids on equitable basis,
that amounts to “Anti-competitive practice’’ violating code of Integrity for
Public Procurement (CIPP) and if acceptance of a price bid could lead
to a situation of non-performance or failure of contract, ARCI shall reject
the price bid. Comparative statement will be generated and determine
the lowest evaluated responsive bid (L-1). Disqualified bidders will be
given one-week time to represent the case from the date of
communicating the Comparative statement. Non-representation within
stipulated time, the tender will be processed further and no
representation will be accepted thereafter.
ARCI shall correct arithmetical errors in price bids on the following basis:
i) If there is a discrepancy between the unit price and the line item total that is
obtained by multiplying the unit price by the quantity, the unit price shall prevail and
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A R C I - H y d e r a b a d P a g e 19 | 42
the line item total shall be corrected, unless in the opinion of the ARCI, there is an
obvious misplacement of the decimal point in the unit price, in which case the line
item total as quoted shall govern and the unit price shall be corrected.
ii) if there is an error in a total corresponding to the addition or subtraction of subtotals,
the subtotals shall prevail and the total shall be corrected; and
iii) if there is a discrepancy between words and figures, the amount in words shall
prevail, unless the amount expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to (i) and (ii) above. ARCI
may request that a bidder may confirm the correctness of arithmetic errors as done
by ARCI within a target date.
10. Modification and Withdrawal of bids:
A bidder may modify or withdraw his bid after submission provided that the
written notice of modification or withdrawal by e-mail is received by ARCI prior
to deadline prescribed for submission of bids. No bid shall be modified after the
deadline for submission of bids. No bid may be withdrawn in the interval
between the deadline for submission of bids and expiration of the specified
period of bid validity.
11.Late / Delayed bids
Any bid received by ARCI after the deadline for submission will be rejected.
Such tenders shall be marked as late/delayed and not considered for further
evaluation. They shall not be opened at all and be returned to the bidders in
their original envelope without opening.
12. Period of Delivery
Delivery Period for supply of the furnace shall be 05 weeks from the effective
date of the Purchase order. Please note that the Purchase Order can be
cancelled unilaterally by ARCI, in case the system is not received within the
agreed delivery period. Extension of delivery period with / without LD clause will
be at the sole discretion of Director, ARCI.
13. Payment Terms: - (No advance payment will be made to any supplier)
TDS as per Income Tax Rules will be deducted and a certificate
to that effect will be issued wherever applicable
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Subject to deduction of taxes at source, if any,
97% of the goods cost + 100% taxes will be paid after receipt of the
goods at our site subject to inspection & acceptance of the
goods/works/commissioning by ARCI authorities.
Balance 3% will be paid against submission of Performance Bank
Guarantee issued / counter guaranteed (i.e. 3% of the total order value
excluding taxes etc.) by a Nationalized /Scheduled Bank in India valid
till the expiry of the warranty period OR after completion of warranty
period from the date of successful installation, commissioning and
demonstration of the functionality of the system at ARCI Site.
14. Packing
The Supplier shall provide such packing to the Goods as is required to prevent
damage or deterioration during transit to their final destination. The packing shall
be sufficient to withstand, without limitation, multiple handling during transit and
exposure to extreme temperatures, salt and precipitation during transit and open
storage. Packing case size and weights shall take into consideration, where
appropriate, the remoteness of the Goods' final destination and the absence of
heavy handling facilities at all points in transit. In order to maintain safety of the
equipment, we prefer to have wooden crating with adequate cushion inside for
transportation of any goods.
Packing Instructions:
Each package will be marked on three sides with proper paint/indelible ink, the
following:
i. Purchaser Name & Address
ii. Item Nomenclature
iii. Order/Contract No.
iv. Packing list reference number
15. Force Majeure
Neither of the Parties i.e., ARCI and the successful bidder hereto shall be liable
for damage or have the right to cancel for any delay or default in performing it’s
control including but not limited to Fire, Storm, Floods, Earthquakes, acts of
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God, Government restriction, continuing domestic or international problems
(such as wars, rebellion, insurrections, strikes, riots, work stoppages, labour
dispute) or delay as to ancillary materials, which affect the dates of fulfillment
of any obligations as per the Purchase Order. Such dates will be respectively
postponed for the period of continuance of such force majeure circumstances
and the other party can suspend the performance of it’s obligations correlated
to the postponed obligation of the effected party. The obligation thus postponed
shall be resumed after the force majeure circumstances have ceased. At the
beginning, during and at the pre-visible end of the force majeure circumstances
the parties shall promptly consult with each other about appropriate counter
measures to be taken. If the performance of obligations of any party should be
delayed more than six (06) months by reasons of force majeure circumstances
mentioned above, the parties shall mutually consult about subsequent
performance of obligations
16. Patent Rights
The prices stated in the purchase order (PO) shall be deemed to include all
amounts payable for the use of patents, copyrights, registered charges,
trademarks and payments for any other Industrial Property Rights. The Supplier
shall indemnify ARCI against all third-party claims at any time on account of
infringement of patent, trademark or industrial design rights, copy rights arising
from use of the Goods or any part thereof in India.
17. Award of Contract
Normally, there shall not be any negotiation. Negotiations, if at all, shall be an
exception and only in the case of items with limited source of supply.
Negotiations shall be held with the lowest / qualified responsive bidder.
ARCI reserves the right at the time of contract award to increase or decrease
the quantity of goods and services originally specified in the ‘’Technical
Specification” without any change in unit price or other terms and conditions.
ARCI reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected bidder or bidders.
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Prior to the expiration of the period of bid validity, ARCI will notify the successful
bidder that the bid has been accepted and a copy of the purchase order will be
uploaded in CPP portal.
18. Order Acceptance
The successful bidder, on award of contract/order, must send the contract/order
acceptance in writing, within 15 days of award of contract.
19. Liquidated Damages (LD) / Penalty
Time is the essence of contract and the material against an order arising out of
the enquiry must be delivered by the supplier according to delivery schedules
indicated in the Purchase Order. In case of any change, the supplier should
inform ARCI in advance and obtain its approval to the revised delivery
schedule. Should the supplier fail to deliver the material or part thereof as per
the delivery schedule, or any extension thereof, ARCI shall be entitled at an
option either to recover from the supplier, as penalty, a sum equivalent to 0.5%
(half percent) per day for such delay or part thereof subject to a maximum of
5% (five percent) of the contract price of the item delayed, or terminate the
contract in respect of the balance supply so delayed and purchase materials
elsewhere at the risk and cost of the defaulting supplier.
20. Interpretation of the clauses in the Tender Document/Contract Document:
In case of any ambiguity/dispute in the interpretation of any of the clauses in
this Tender Document, Director, ARCI’s interpretation of the clauses shall be
final and binding on all parties.
21. Arbitration for settlement of disputes
ARCI and supplier shall make every effort to resolve amicably by direct informal
negotiation on any disagreement or dispute arising between them under or in
connection with the Contract. If, after twenty-one (21) days, the parties have
failed to resolve their dispute or difference by such mutual consultation, then
either ARCI or the Supplier may give notice to the other party of its intention to
commence arbitration, as hereinafter provided, as to the matter in dispute, and
no arbitration in respect of this matter may be commenced unless such notice
is given. Any dispute or difference in respect of which a notice of intention to
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A R C I - H y d e r a b a d P a g e 23 | 42
commence arbitration shall be finally settled by arbitration. Arbitration may be
commenced prior to or after delivery of the Goods under the Contract.
The dispute settlement mechanism / arbitration proceedings shall be concluded
as under:
(a) In case of Dispute or difference arising between the Purchaser and a
domestic supplier relating to any matter arising out of or connected with
this agreement, such disputes or difference shall be settled in
accordance with the Indian Arbitration & Conciliation Act, 1996, the rules
there under and any statutory modifications or re-enactments thereof
shall apply to the arbitration proceedings. The dispute shall be referred
to the Director, ARCI and if he is unable or unwilling to act, to the sole
arbitration of some other person appointed by him willing to act as such
Arbitrator. The award of the arbitrator so appointed shall be final,
conclusive and binding on all parties to this order. The venue of the
arbitration shall be the place from where the purchase order / contract is
issued. Notwithstanding any reference to the arbitration herein, the
parties shall continue to perform their respective obligations under the
contract unless they otherwise agree.
22.Outsourced items:
All bought-out sub-systems and components if any should be of reputed make
conforming to international standards. Make and detailed terms & conditions
between yourselves of all bought-out sub-systems and components shall be
specified.
If any major sub-assembly of the system are being outsourced, the same
shall be indicated along with their terms and then explore the possibility
of forming a consortium to deliver the integrated system.
23.Final Acceptance Certificate (FAC)
ARCI shall issue Final Acceptance Certificate after successful Installation,
Commissioning, and Demonstration of functionality of Post Weld Heat
Treatment Furnace (PWHT) as per the Technical specification in the enclosed
format in Chapter 7.
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CHAPTER 7
PRESCRIBED FORMS
Sl. No. Name
i) Bidder Information Form
ii) Bidder Bank Account and other details
iii) Performance Statement Form
iv) Service Support Form
v) Technical Compliance Statement
vi) Compliance statement of Terms and Conditions
vii) Tender Acceptance Form
viii) Price Schedule Template
ix) Pre-bid Query Format
x) Model Bank Guarantee for Performance Security
xi) Final Acceptance Certificate
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I. BIDDER INFORMATION FORM (BIF)
(a) [The Bidder shall fill in this Form in accordance with the instructions indicated
below. No alterations to its format shall be permitted and no substitutions shall
be accepted. This should be done on the letter head of the firm]
Date: [insert date (as day, month and year) of Bid Submission]
Tender No.: [insert number from Invitation for bids]
Page 1 of_______ pages
01 Bidder’s Legal Name [insert Bidder’s legal name
02 In case of JV, legal name of each party: [insert legal name of each
party in JV]
03 Bidder’s actual or intended Country of Registration: [insert actual or
intended Country of Registration]
04 Bidder’s Year of Registration: [insert Bidder’s year of registration]
05 Bidder’s Legal Address in Country of Registration: [insert Bidder’s
legal address in country of registration]
06 Bidder’s Authorized Representative Information
Name: [insert Authorized Representative’s name]
Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s
telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]
07 Attached are copies of original documents of Articles of Incorporation
or Registration of firm named in 1, above.
Signature of Bidder ______________________
Name _________________________________
Business Address _______________________
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II.BIDDER BANK ACCOUNT AND OTHER DETAILS
To The Director ARCI Opp: Balapur Village, RCI Road, HYDERABAD - 500005 Sub: Bank Account details for Electronic Transfer - reg With reference to the above, We herewith confirm/provide the following details for the purpose of payment by RTGS / NEFT mode. Firm Name: PAN No: Bank account n the Name of: Bank Account No: Account Type: Bank Name: Branch Code: Bank Address: Bank City: Bank Ph No: IFSC Code: RTGS Code: MICR Code: TIN No: CST No: GST No: Service Tax Reg. No: GIR No: ECC Code: SSI No: Excise Division : Import/Export Code: Excise Range: Cental Exchange No: We also confirm that we have filled in the necessary fields for effecting the electronic fund transfer. Thanking you, Authorized Signatory : Name : Designation :
NOTE: If the above details are not furnished, bid may not be considered
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III.PERFORMANCE STATEMENT FORM (PSF)
Details of Post Weld Heat Treatment (PWHT) Furnaces supplied and installed
during past 3 years
Order Placed by (full address of Purchaser)
Order No. and date
Description and quantity of ordered equipment
Value of order
Date of completion of delivery,installation & commissioning as per contract
Date of actual completion of delivery, installation & commissioning
Remarks indicating reasons for delay, if any
Has equipment been installed satisfactorily? (Attach a certificate from purchaser/Consignee)
Name of Contact person along with Telephone No., FAX No. and e-mail address
Signature and Seal of the
manufacturer/Bidder
………………………
Place :
Date :
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IV.SERVICE SUPPORT FORM (SSF)
Sl. No. List of Post Weld
Heat Treatment
(PWHT) Furnaces
serviced in the past 3
years
Nature of service
provided
Address, Telephone
Nos. , Fax Nos and e-
mail address of the
buyer
Signature and Seal of the
manufacturer/Bidder………………………
Place:
Date:
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V.TECHNICAL COMPLIANCE STATEMENT
The following are the particulars of offered Technical Specification supported by latest
technical catalogues w.r.t the requirements of the tender specifications along with
deviations, if any. Name of the manufacturer, model number must be indicated clearly,
failing which the same shall be liable for rejection. The offered specification should
reflect on technical catalogue and also on manufacturer’s website. A just
‘CONFIRMED’ or ‘COMPLIES’ or ‘YES’ or ‘NO-DEVIATION’ or similar words in the
technical compliance statement where specific details are required may lead to
disqualification of the technical bid:
Sl. No as listed in Chapter 4
Name of Specifications / Parts / Accessories of Tender Enquiry
Offered Technical Specification of Quote Model / Part / Accessory
Compliance Whether Yes or No. A just Yes or No, where specific details are required, may lead to disqualification
Deviation, if any to be indicated in unambiguous terms (The compliance / Deviation should be supported by relevant Technical Literature)
Technical Justification for the Deviation, if any. If specification is superior / inferior than asked for in the enquiry, it should be clearly brought out in the justification
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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19
20
21
22
23
24
25
26
27
Signature of Bidder
If the bidder offers more than one model, then the Compliance Statement
must be enclosed for each and every model separately.
The technical deviations should be indicated separately.
If the bidder fails to enclose the compliance statement, his bid is likely to
be rejected.
Place:
Date:
Signature and seal of the
Manufacturer/Bidder
NOTE:
1) Where there is no deviation, the statement should be returned duly signed
with an endorsement indicating “No Deviations”.
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VI.COMPLIANCE STATEMENT OF TERMS AND CONDITIONS
Sl
No
Commercial Tender Terms and Conditions
(Please refer Chapter 5 above)
Whether
acceptable
or not
Deviation from tender
Terms, if any
1 Language of bid
2 Eligible bidders
3 Fraud and Corruption
4 Integrity Pact
5 Bid documents to be submitted in 3 classified covers
6 Validity of bid
7 Compliance Statement
8 Price
9 Opening and Evaluation of bids
10 Modification and Withdrawal of bids
11 Late / Delayed bids
12 Period of Delivery
13 Payment Terms
14 Packing
15 Force Majeure
16 Patent Rights
17 Award of Contract
18 Order Acceptance
19 Liquidated Damages (LD) / Penalty
20 Interpretation of the clauses in the Tender
Document / Contract Document
21 Arbitration for settlement of disputes
22 Outsourced items
23 Final Acceptance Certificate (FAC)
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If the bidder fails to enclose the compliance statement, his bid is likely to
be rejected.
Place:
Date:
Signature and seal of the
Manufacturer/Bidder
NOTE:
1) Where there is no deviation, the statement should be returned duly signed
with an endorsement indicating “No Deviations”.
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VII. TENDER ACCEPTANCE FORM
(to be provided in the following format in the letter head of bidder) To
------------------------------------------
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No: --------------------------------------
Name of Tender: -------------------------------------------
Dear Sir,
1. I / We have received the tender documents for the above mentioned tender
from you.
2. I / We hereby certify that I/We have read the entire terms and conditions of
the tender documents from page No: ----------- to --------- and I / we shall
abide hereby by the terms and conditions contained therein.
3. The corrigendum(s) issued from time to time by ARCI too have also been
taken into consideration, while submitting this acceptance letter.
4. I / we hereby unconditionally accept the tender conditions of above
mentioned tender document(s) / Corrigendum(s) in the totality / entirety.
5. I / We do hereby declare that our Firm has not been blacklisted / debarred
by any Government Department/Public sector Undertaking.
6. I / we have agreed to hold this offer open until ------------90----- days
7. I / We agreed to supply /install/commission/demonstrate the functionality of
the equipment and complete the whole work and handover to the ARCI
within the stipulated period after receipt of purchase order.
8. I / We agree that in case, if we fail to deliver the goods/complete the work
within the specified period, then ARCI shall be liable to claim liquidated
damages from me/us.
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9. I / We certify that all the information furnished by our firm is true & correct
and in the event that the information is found to be incorrect/untrue or found
violated, then ARCI shall without giving any notice or reason therefore or
summarily reject the bid or terminate the contract, without prejudice to any
other rights or remedy.
Yours faithfully
(Signature of the bidder, with official seal)
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VIII. PRICE SCHEDULE TEMPLATE
PRICE SCHEDULE FOR SUPPLY OF GOODS / SERVICES (DOMESTIC)
Sl No ARCI item code
Name of the Goods / Services / Works
HSN / SAC codes
UoM Quantity Unit Price
Discount CGST SGST IGST Total Tax amount
Total amount (including tax)
1 501001032 POST WELD HEAT
TREATMENT
FURNACE
Amount in Words:
(FOR ARCI Hyderabad)
Signature & Seal
Place & Date:
Name of Authorised
Signatory:
Address: Tel.No./Fax.No./Mobile
No.
Email Id:
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IX. PRE-BID Query Format
Sl. No
Reference of the clause No. of the Tender document
Query/Clarification/ deviation sought
Clarification/Response from ARCI
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X. MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE
SECURITY
To,
…………………………..
WHEREAS ……………………………….
(name and address of the supplier) (hereinafter called “the supplier”) has
undertaken, in pursuance of contract no. ……. dated ………….to supply
(description of goods and services) (herein after called “the contract”).
AND WHEREAS it has been stipulated by you in the said contract that the
supplier shall furnish you with a bank guarantee by a scheduled commercial
bank recognized by you for the sum specified therein as security for compliance
with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible
to you, on behalf of the supplier, up to a total of ………………………………….
(amount of the guarantee in words and figures), and we undertake to pay you,
upon your first written demand declaring the supplier to be in default under the
contract and without cavil or argument, any sum or sums within the limits of
(amount of guarantee) as aforesaid, without your needing to prove or to show
grounds or reasons for your demand or the sum specified therein.
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We hereby waive the necessity of your demanding the said debt from the
supplier before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms
of the contract to be performed there under or of any of the contract documents
which may be made between you and the supplier shall in any way release us
from any liability under this guarantee and we hereby waive notice of any such
change, addition or modification.
This guarantee shall be valid until the …. day of ………, 20………….
(Signature of the authorized officer of the Bank) ………………………………………………………….
Name and designation of the officer …………………………………………………………. Seal, name & address of the Bank and address of the Branch
Note: Whenever, the bidder chooses to submit the Performance Security in the
form of Bank Guarantee, then he should advise the banker issuing the Bank
Guarantee to immediately send by Registered Post (A.D.) an unstamped
duplicate copy of the Guarantee directly to the ARCI with a covering letter to
compare with the original BG for the correctness, genuineness, etc.
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XI.FINAL ACCEPTANCE CERTIFICATE
No. Dated
M/s. ____________________________________
____________________________________
____________________________________
Sub: Certificate of commissioning of equipment
-----------
1. This is to certify that the system as detailed below has/have been received in
good condition along with all the standard and special accessories. The same
has been supplied, installed, commissioned and demonstrated the functionality
of the equipment
(a) Purchase Order No. _____________________________ Date___________
(b) Description of the System_______________________________
(c) Name of the consignee___________________________________
(d) Scheduled date of delivery of the consignment to ARCI_____________
(e) Actual date of receipt of consignment by ARCI ___________________
(f) Scheduled date for completion of installation/commissioning_________
(g) Training Starting Date ___________________________________
(h) Training Completion Date ___________________________________
(i) Names of People Trained ___________________________________
(j) Actual date of completion of installation/commissioning_____________
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(k) Penalty for late delivery Rs. ___________________
(l) Penalty for late installation Rs. ________________
Details of accessories/items not yet supplied and recoveries to be made on that
account:
Sl. No. Description Amount to be recovered
2. The acceptance test has been done to our entire satisfaction. The supplier has
fulfilled his contractual obligations satisfactorily
or
The supplier has failed to fulfill his contractual obligations with regard to the following:
(a) ………………………………
(b) ………………………….….
(c) ………………………………
(d) ……………………………...
The amount of recovery on account of failure of the supplier to meet his contractual
obligations.
For Supplier For Purchaser
Signature ….…………………………. Signature………………………….
Name …………………………………. Name………………………………...
Designation …………………………. Designation………………………….
Name of the firm…………………. Name of the Lab./Instt.………………………
Date ……….…………………………… Date………………………………….
Tender Document for Post Weld Heat Treatment (PWHT) Furnace
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CHAPTER 8
TENDER CHECK LIST
BIDDER HAS TO FILL IN THE CHECK LIST GIVEN BELOW
Bidders are requested to state Yes / No against each column)
Sl.
No. Description
Submission
1.
Whether following listed tender documents properly
sealed in an envelope with tender enquiry number
and due date marked on the envelope
2. Whether following documents constituting Single bid submitted
a) Bidder Information Form (BIF) as per
prescribed format supported by Articles of
Incorporation or Registration of firm
b) Bidder Bank Account and other details in
the prescribed format along with PAN /
GSTIN certificates from concerned
authorities
c) Performance Statement Form (PSF) as per
prescribed format along with client’s
certificate
d) Service Support Form (SSF) as per
prescribed format
e) Documentary evidence of financial
capability of the bidder
f) Technical Compliance statement supported
by latest Technical literature/catalogue in
English
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g) Compliance statement of Terms &Conditions
h) Tender Acceptance Form
i) Filled in Price Schedule
3. This Tender Checklist
NOTE:
1. Bid must be prepared in such a way that answer to all points of the tender Check
list is ÝES’ only. Incomplete offers are liable to be rejected.
2. Tenderers must ensure that all the required documents indicated in the
Tender documents are submitted without fail. Tenders received without
supporting documents for the various requirements mentioned in the tender
document are liable to be rejected at the initial stage itself.