TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF REXONA … SOAPS... · 2014. 5. 7. · 00010 Rexona...

SECURITY PRINTING PRESSA Unit of Security Printing & Minting corporation of India Limited (Wholly owned byGovernment of India)

Mint Compound,Saifabad, Hyderabad-500063Web:http://spphyderabad.spmcil.com Tel:04023456957/5532Email:[email protected] Fax:040-23456687

PR Number PR Date Indenter Department

10009663 19.12.2013 N. S. Rao SAFETY

Not Transferable

Security Classification:NON-SECURITY

TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OFREXONA SOAPS AND SANTOOR SOAPS

Details of Contact person in SPMCIL regarding this tender:

Name: P.V.S.V. PRASADDesignation: ASSISTANT WORKS MANAGERAddress: SPPH (Security Printing Press, Hyd)

India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number: 6000003712/SPPH/AII/E-521/2013/4146, Dated:01.02.2014

This Tender Document Contains___22___Pages.

Tender Number:6000003712

Section1: Notice Inviting Tender (NIT)

6000003712 /SPPH/AII/E-521/2013/ 01.02.2014(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rs.)

Remarks

1 Rexona Soaps

2904.000EA

0.00 0.00

TENDER WILL BEOPENED AT ADMINBLOCK, SPP,HYDERABAD

2 Santoor Soaps

2904.000EA

TENDER WILL BEOPENED AT ADMINBLOCK, SPPHYDERABAD

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

Dates of sale of tender documents:

Place of sale of tender documents

Closing date and time for receipt of tenders

Place of receipt of tenders

Time and date of opening of tenders

Place of opening of tenders

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

ONE-BIDLIMITED

From to during office hours.

NOT APPLICABLE

11.03.2014 14:00:00

TENDER BOX AT SECURITY GATE SPP,HYD

11.03.2014 15:00:00

TENDER WILL BE OPENED AT ADMIN BLOCK, SPP,

K. KUTUMBA RAOACCOUNTS OFFICER

2. Interested tenderers may obtain further information about this requirement from the above office. They may alsovisit our website http://spphyderabad.spmcil.com for further details.

3. Validity of tenders should be for 90 days from the date of opening Tenders.

4. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

5. In the event of any of the above mentioned dates declared as a holiday/closed day for the purchase organisation,the tenders will be sold/received/opened on the next working day at the appointed time.

6. THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPENINVITATION TO QUOTE IN THE TENDER. PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND ISLIMITED TO THE SELECTED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO BE IGNORED.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


7. The tender documents are not transferable.

P.V.S.V. PRASADOFFICER IN CHARGE PURCHASE SECTIONFOR GENERAL MANAGERSecurity Printing Press,Saifabad Hyderabad - 500 063 (A.P.)Ph.No.040 # 23452343/ 23253607FAX: (+) 91-40-2345 6687Email: [email protected]

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................


dp.sagarTypewritten text-sd/-


Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please click here or refer to the following link for further details on the instructions of GIThttp://spphyderabad.spmcil.com/spmcil/uploadDocument/GIT.pdf.

The tenderer is advised to go through the GIT & understand the instructions.

The tenderer shall stamp & sign this page as an acceptance towards the instructions of GIT during submission ofthe tender document.

Failure to do so will make the bid liable for rejection.

If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry withhim /her the letter of Authority (Section XVII of SBD)in the same format to be produced at the time of Bid openingand before the bids are opened.

Undertaking:-I/We hereby submit that I/we have read and understood the General Instructions to Tenderers in Section II of theStandard Bidding Document and abide by the same.

Signature:..........Name: ...............Company Seal:

Place:Date:



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 4 Eligible Goods and Services(Origin OfGoods)

ALL GOODS TO BE SUPPLIED SHALL HAVETHEIR ORIGIN IN INDIA

02 8 Prebid Conference NOT APPLICABLE

03 9 Time limit for receiving for clarification ofTender Document

7 DAYS BEFORE THE DATE OF OPENING OFTHE TENDER

04 11.2 Tender Currency INR, SUPPLIER TO QUOTE PRICE WITHIN 2DECIMAL PLACE.QUOTATION WITH PRICEQUOTE BEYOND 2 DECIMAL PLACE ISIGNORED

05 12.10 Applicability of Octroi and Local taxes AS APPLICABLE

06 14 PVC Clause & Formula PRICE VARIATION IS NOT ALLOWED

07 19 Tender Validity 90 DAYS

08 20.4 Number of copies of Tender to be submitted 02 COPIES, ONE ORIGINAL AND ONEDUPLICATE TO BE SUBMITTED.

09 20.9 E-Procurement NOT APPLICABLE

10 35.2 Additional Factors for Evaluation of Offers NOT APPLICABLE

11 43 Parallel Contracts NOT APPLICABLE

12 50.1,50.3 Tender for rate Contracts NOT APPLICABLE

13 51.1,51.2 PQB Tenders NOT APPLICABLE

14 52.1,52.3,52.5 Tenders Involving Purchaser's andPre-Production Samples

NOT APPLICABLE

15 53.4,53.5,53.7 EOI Tenders NOT APPLICABLE

16 54.3.1,54.5.2 Tenders for Disposal of Scrap NOT APPLICABLE

17 55.2,55.3,55.7,55.8

Development/Indigenization Tenders NOT APPLICABLE



Section IV: General Conditions of Contract (GCC)

Please click here or refer to the following link for further details on the instructions of GCChttp://spphyderabad.spmcil.com/spmcil/uploadDocument/GCC.pdf.

The tenderer is advised to go through the GCC & understand the instructions.

The tenderer shall stamp & sign this page as an acceptance towards the instructions of GIT during submission ofthe tender document.

Failure to do so will make the bid liable for rejection.

If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry withhim /her the letter of Authority (Section XVII of SBD)in the same format to be produced at the time of Bid openingand before the bids are opened.

Undertaking:-I/We hereby submit that I/we have read and understood the General Conditions of Contract in Section IV of theStandard Bidding Document and abide by the same.

Signature:..........Name: ...............Company Seal:

Place:Date:



Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 8.2 Packing and making APPLICABLE

02 11.2 Transportation of Domestic Goods APPLICABLE

03 12.2 Insurance AS APPLICABLE

04 14.1 Incidental Services NOT APPLICABLE

05 15 Distribution of Dispatch Documents forClearance/Receipt of Goods

NOT APPLICABLE

06 16.2,16.4 Warrantee Clause APPLICABLE

07 19.3 Option Clause NOT APPLICABLE

08 20.1 Price Adjustment Clause NO PRICE ADJUSTMENT IS ALLOWED

09 21.2 Taxes and Duties IF THE TENDERER FAILS TO INCLUDE TAXES& DUTIES IN TENDER NO CLAIM THEREOFWILL BE CONSIDERED BY PURCHASERAFTERWARDS

10 22,22.1,22.2,22.4,22.3,22.6

Terms and Mode of Payments 100% ON RECEIPT AND ACCEPTANCE OFGOODS BY THE CONSIGNEE.

11 24.1 Quantum of LD APPLICABLE

12 25.1 Bank Guarantee and Insurance for MaterialLoaned to Contractor

NOT APPLICABLE

13 33.1 Resolution of Disputes 33.2, VENUE OF ALL ARBITRATION WILL BEHYDERABAD

14 36.3.2,36.3.9 Disposal/Sale of Scrap by Tender NOT APPLICABLE



Section VI: List of Requirements

ScheduleNo.

Breif Description of goods and services (RelatedSpecifications etc.are in Section-VII)

AccountingUnit

Quantity Amount of EarnestMoney

00010 Rexona Soaps EA 2904.000 0.00 0.00

00020 Santoor Soaps EA 2904.000

1. Delivery Schedule: The material should be supplied within three weeks from the placement date of PurchaseOrder.

2. Only the firms agreeing to the above mentioned delivery schedule, will be considered for this tender.

3. All the copies of tenders shall be complete in all respects with all their attachment/ enclosures duly numbered andsigned on each and every page.

4. Price bid should be submitted as per format in Section XI. Rate quoted should be on firm price basis. Vagueoffers like duties as applicable will not be considered.

5. LICENSES AND PERMITS : Wherever applicable, the successful bidder shall ensure himself and also satisfy theGeneral Manager, Security Printing Press, Hyderabad, a Unit of Security Printing And Minting Corporation of IndiaLimited, that the successful bidder possesses the legal licence / permit to use a particular product / process /design /patent. The successful bidder shall be held responsible for all the civil/criminal and tortuous consequences arisingfrom any claim from any third party in this regard.

6. RISK PURCHASE :(a) If the supplier after submission of tender and due acceptance of the same i.e. after issue of Notification ofAward of Contract fails to abide by the terms and conditions of these tender documents, or fails to supply thedeliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the rightto:

i: Forfeiture of the EMD and

ii: Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from otheragencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement andsupplier tendered value will be recovered from the supplier along with other incidental charges, including taxes,insurance etc.

(b) For all the purpose the Notification of Award of contract will be considered acceptance of tender and formalcontract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender

c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this accountwill be passed onto the supplier.

7. The firm should give a declaration that they have not been black-listed/ debarred for dealing by Government ofIndia in the past(both Authorised Agent firm & Principal manufacturer).

Required Delivery Destination : At Security Printing Press, Mint Compound, Saifabad Hyderabad 500063 (A.P.)

Preferred mode of Transportation: By Road.



NOTE : All documents related to Eligibility, Capability, Financial Standing etc. should be of the principalmanufacturer only)

8. LIQUIDATED DAMAGES:

Subject to GCC clause 28, if the supplier fails to deliver any or all of the goods or fails to perform the services withinthe time frame(s) incorporated in the contract, SPMCIL shall, without prejudice to other rights and remediesavailable to SPMCIL under the contract, deduct from the contract price, as liquidated damages, a sum equivalent tothe 0.5% percent (or any other percentage if prescribed in the SCC) of the delivered price of thedelayed goodsand/or services for each week of delay or part thereof until actual delivery or performance, subject to a maximumdeduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods' or services' contractprice(s). During the above mentioned delayed period of supply and/or performance, the conditions incorporatedunder GCC sub-clause 23.4 above shall also apply.

9. (GIT Clause 40): AWARD OF CONTRACT: SPP's Right to Accept any Tender and to Reject any or All Tenders:SPP reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or tocancel thetendering process and reject all tenders at any time prior to award of contract, without incurring any liability,whatsoever to the affected tenderer or tenderers.



Section VII: Technical Specifications

1. Rexona Soaps (Coconut & Olive oil) Weight 100 gms each.

2. Santoor Soaps (Sandal & Turmeric) Weight 100 gms each.



Section VIII: Quality Control Requirements

FAT (FINAL ACCEPTANCE TEST) and FAC (FINAL ACCEPTANCE CERTIFICATE) :

(a)FAT: Upon completion of supply of each lot at the Purchasers premises, Purchaser will conduct testing of thematerial to the satisfaction of Purchaser.

(b) FAC : Upon satisfactory completion of FAT, Purchaser shall issue (Final Acceptance Certificate).

(c) The supplies/materials will be accepted on manufacturers guarantee certificate. If any defects are observed orthe supply found unsuitable, then the same will be rejected and returned to the supplier for replacement at storesof Security Printing Press, Hyderabad.



Section IX: Qualification/Eligibility Criteria

NOT APPLICABLE



Section X: Tender FormDate:

To,Security Printing Press, HyderabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hyderabad

Ref: Your Tender document No.6000003712 /SPPH/AII/E-521/2013/ dated 01.02.2014

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

AS PER ANNEXURE - I


SECTION XI : PRICE SCHEDULE ANNEXURE - I SUMMARY OF PRICE SCHEDULE : PRICE SHOULD BE QUOTED FOR SPP, HYDERABAD.

Sl. No.

Item description

UOM (Unit of Measure-ment).

Basic price/ unit. (Rs)

Packing and forwarding charges, (Rs), if any.

Excise Taxes, (Rs)

CST against Form-C/ VAT @.....% as applicable please specify (Rs)

Service Taxes, (Rs)

Freight, Insurance, Octroi and other charges, if any, including delivery at works (Rs)

Total rate per unit FOR SPP, Hyderabad (inclusive of all taxes, duties, freight, Octroi and Insurance charges).

Total Price for required quantity FOR SPP, Hyderabad (inclusive of all taxes, duties, freight, Octroi and Insurance charges).

1 2 3 4 5 6 7 8 9 10 11

1.

Rexona Soaps

2. Santoor Soaps

Total

FOR SPP, Hyderabad price in words ……………………………………….

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions.

Note : 1. Price bids with conditions/ counter conditions are liable to be rejected. 2. All prices should be upto two decimal only. Quotation with price quote beyond 2 decimal place shall be ignored.

Office Seal/Stamp (Name and Signature with date)


Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,Security Printing Press, HyderabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hyderabad

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,Security Printing Press, Hyderabad.

Subject: Authorization for attending bid opening on 11.03.2014 in the Tender of PROCUREMENT OF REXONASOAPS AND SANTOOR SOAPS.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.

Amount

Total

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date



Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier


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