INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI GUWAHATI – 781039, ASSAM
Phone : (0361) 2582064, 2582074 : : Fax : (0361) 2692771
TENDER DOCUMENT
NIT No. IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018
NAME OF WORK
Repairing of boundary lighting system and installation of flood light at playground inside of Kameng Hostel in
IITG Campus.
Date :………. Detailed NOTICE INVITING TENDER for the work “Repairing of boundary lighting
system and installation of flood light at playground inside of Kameng Hostel in
IITG Campus” vide NIT No. IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018 issued to: Shri / M/s .. . . . .. . . .. . . . .. . . . .. . .. . .. …. .. . .. .. . . Address. . .. . . .. . .. . . .. . .. . .. . . .. .. .. ………………… . . .. . . . . . .. . . .. . . .. . .. . . .. . .. . .. . . .. .. .. .. . .. ……… . .. . . . . . .. . . .. . . .. . .. . . .. . .. . .. . . .. .. .. .. . .. ……….
HOS, Maintenance
INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI Guwahati - 781 039, Assam (India)
Phone: (0361) 2582064, 2582074 Fax: (0361) 2690762
NOTICE INVITING TENDER
NIT No: IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018
Sealed tenders in single-bid system are invited from experienced & competent contractors
for following works at IIT Guwahati campus:
1 Name of works
Repairing of boundary lighting
system and installation of
flood light at playground
inside of Kameng Hostel in
IITG Campus.
2 Earnest Money Rs.26, 209.00
3 Cost of Tender Paper Rs. 500.00
4 Time of Completion 30 Days
5
Last date of Receipt of Application for Tender Paper
Tender document may be downloaded from the Institute Website www.iitg.ernet.in from 31.01.2018 to 06.02.2018.
Date of issue of tender paper
6 Last Date & time of submission of tender 14.02.2018 at 2.30 P.M
7 Tender Bid Opening Date & Time 14.02.2018 at 3.30 P.M
9. Qualifying criteria for issue of Tender Document :
1. Registered with Govt./Semi Govt. Department/ Autonomous Body or should have valid Electrical Contractor‟s License of appropriate class.
2. Should have completed satisfactorily during the last seven years under Govt./Semi Govt. Deptt./Autonomous Body as follows-
(i). One Electrical Work of value not less than Rs.10, 48, 358.00
or
(ii). Two Electrical Work of value not less than Rs.7, 86, 268.00
or
(iii). Three Electrical Work of value not less than Rs.5, 24, 179.00
3. Completion certificate along with Work Order with SOR (Schedule of Rates) from client is to be submitted.
10. Issue of Tender Document:
(i) All applications for Tender Documents must be accompanied by the self attested copies of the qualifying documents as stated above. Tender documents will be issued on any working day during office hour within the last date of issue of Tender on payment of cost of tender mentioned above in the form of demand draft in favour of „IIT Guwahati‟ payable at „Guwahati‟ as cost of tender document.
(ii) Tender papers can also be downloaded from the institute website www.iitg.ernet.in in which case the cost of tender paper should be submitted along with the tender.
INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
Guwahati – 781039, Assam
Phone : (0361) 2582064, 2692074 : : Fax : (0361) 2692771 , 2690762
11. Submission of Completed Tender:
(i). Attested copies of all the qualifying documents shall be submitted along with the completed tender. Any tender without the qualifying documents shall be considered incomplete and shall be rejected without any further communication.
(ii). Earnest money shall be deposited along with the tender in the form of Demand draft in favour of „IIT Guwahati‟ payable at „Guwahati.
12. IIT Guwahati reserves the right to not issuing tender papers to any contractor engaged in one or more ongoing works in the IITG Campus, if in the opinion of the Institute, the progress of the ongoing works of the contractor has not been found satisfactory and they will not be able to handle a new work till the completion of their ongoing work(s). IITG also reserves the right to accept or reject any or all applications for issue of tender document without assigning any reason thereof.
13. The issue of tender paper to a contractor does not automatically mean the tenderer is considered qualified for the price part of the bid.
14. The acceptance of tender will rest with the authority of IIT Guwahati who does not bind itself to accept the lowest tender and reserves in itself the right to reject any or all the tenders received without assigning any reason thereof. The work may be allotted in part or whole at the discretion of competent authority of the Institute.
15. For all clarifications regarding site conditions, items of works or any other related matters to the tender, AEE (Elect), Engineering Section/JE (Elect) Maintenance Section may be contacted during office hours on all working days.
16. In case, the day of submission of the tender happens to be a holiday on account of Govt. notification and tender cannot be received or opened; the tender shall be received and opened on the next working day at the same times.
17. The tender document shall be submitted at the designated place before the last date and time as per NIT. IIT Guwahati is not responsible for any delay on the part of postal department or Shipping agencies.
18. Price Bids and justified estimate: Before opening of the price bid a justified estimate prepared based on the prevailing market rates as on the date of tender will be prepared. The justified estimate shall be prepared by detailed analysis of rates by taking market rates of labour, materials, T&P, cartage etc. by following standard norms and practices for the major items on the whole costing at least 90% of the estimated cost put to tender.
Reasonability of the rates quoted by the contractors shall be determined by comparing to the justified estimated rates. If the lowest bid is too low and the tender evaluation committee feels that it is not possible to do the work as per specification, the tender shall be cancelled an fresh tender invited.
If the lowest bid is below 10% of the justified estimate, additional initial security deposit of value by which the quote is below 10% of the justified estimate will have to be submitted by the bidder along with the specified initial security deposit within 15 days from the date of issue of Letter of Intent offering the work. The additional security deposit shall be refunded immediately after completion of the work. In case the lowest
bidder is not able to complete the work, the security deposit and the additional security deposit will be forfeited and the contractor will be debarred for 2 years from participating in the tenders floated by the Institute after issuing a show case notice.
The initial and additional security deposit will be in the form as specified in the tender.
In case, the lowest bidder fails to submit the initial security deposit and the additional security deposit within the stipulated time, the offer will be cancelled and their EMD will be forfeited. In such case, the work will then be offered to the next lowest bidder (L2) at L2‟s rate and so on.
Lowest quotes above 10% of the justified estimate will not be accepted in any case and fresh tender will be invited.
HOS, Maintenance
Special Terms & Conditions
NIT No: IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018
1. Rates shall be quoted in the Bill of Quantity (BOQ) furnished in figures and in words. If there is any variation between the rates quoted in figures and rates quoted in words, the rates quoted in words shall be considered.
2. The rates shall be firm up to the completion of work. No price escalation will be paid on any account.
3. The work shall be completed within 60 days from the date of issue of the formal work order.
4. The rate shall be inclusive of all taxes, loading, unloading and transportation etc. of all the materials to work site at IITG campus, Guwahati-39.
5. All the pages of the tender document shall be signed and dated at the lower right hand corner by the tenderer. If the tender is signed by a person holding power of attorney, power of attorney authorizing him to sign on behalf of the tenderer should be submitted along with the tender.
6. The documents submitted along with the application for tender in respect of Experience, registration will be verified by the Institute with respect to that stated in the NIT for qualifying for the tender. If after verification any such data/ information are not found true or has attempted to conceal any unfavorable data/ information, his/her tender shall be summarily rejected.
7. The owner reserves the right to take inputs regarding performance of a bidder on any similar work (on-going or completed) from a client whether disclosed in the tender or not. If any such report from the client is found to be unsatisfactory, the tender is liable to be rejected.
8. Any tender submitted without the qualifying documents mentioned in the relevant clause of NIT, it shall be considered as incomplete tender and the tender will be rejected for which no communication will be made.
9. Any abnormal rate quoted in the tender will summarily be rejected for which no communication will be made.
10. The Earnest Money shall be paid in the form of Demand Draft in favour of “IIT Guwahati” payable at „Guwahati‟.
11. 10% of the Bill Value will be deducted as Security Deposit and will be released after 12(twelve) months from completion of the work. Any damage or defect in the work during this period due to materials supplied by you or bad workmanship shall be rectified or replaced by you at your own cost or the Engineer –in-charge may cause the same to be made good by other workman and deduct the expenses from the security deposit. No interest will be paid on security deposit.
12. All other terms & conditions shall be as per provision of General Conditions of Contract followed by the institute.
13. All legal disputes will be subjected to jurisdiction of Guwahati High Court only.
HOS, Maintenance
Technical Specification
NIT No: IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018
SL No Item Approved Makes
1 Wires/Cables RR Kabel/Havells/Finolex/Polycab/KEI
2
Switch/Socket Anchor/Colors/MK/Havells/Legrand
3 MCB/MCCB/DB Havells/Legrand/Hager/L&T/C&S
4 LED Light Fittings Bajaj/Havells/CG/Philips/Jaquar/Syska
5 Ceiling Fan/Wall mounting Fan Havells/CG/Orient Electric
6 SMC Junction Box Sintex/hasel
To,
The HOS, Maintenance Section
Indian Institute of Technology Guwahati
Guwahati – 39
Sub: Submission of tender for the “Repairing of boundary lighting system and
installation of flood light at playground inside of Kameng Hostel in IITG Campus”.
Dear, Sir,
I/we do hereby submit our tender for “Repairing of boundary lighting system and
installation of flood light at playground inside of Kameng Hostel in IITG
Campus” as per Notice Inviting Tender No. IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018.
The rates quoted by me / us are for the whole work in accordance with Notice Inviting
Tender and Terms & Conditions.
Name of Firm/ Contractor:
Address for correspondence:
Signature of Contractor with seal:
Date:
Contact Phone No –
Email ID:
Enclosure:
1.
2.
3.
4.
5.
Seal & Signature of Tenderer
BILL OF QUANTITIES
NIT No: IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018
Sl.
No.Item Description Unit Qty.
Rate in Figure
(Rs) Rate in Words Amount (Rs)
1.0
Supply & fabrication of Hot Dip Galvanized 5mtr long 3mm thick
Octagonal pole (Nezone or equivalent) having top dia-70mm, bottom
dia-130mm with 200mm X 12mm base plate, 600mm long 4 X 16mm
foundation bolt etc. including supplying and fixing of terminal glands,
loop in - loop out terminal strip, MCB (5 to 32 Amps), etc. as
required.
No. 16
2.0
Supply & installation of Hot Dip Galvanized Single Arm Bracket
having 100mm long with 48.3mm OD pipe for installation of roadway
lighting luminaries as required.
No. 11
3.0
Supply & installation of Hot Dip Galvanized double Arm Bracket
having 1000mm long with 48.3mm OD pipe for installation of
roadway lighting luminaries as required.(Make-Nezone)
No. 6
4.0
Supply & installation of Hot Dip Galvanized Triple Arm Bracket
having 1000mm long with 48.3mm OD pipe for installation of
roadway lighting luminaries as required.(Make-Nezone)
No. 1
Supply of following PVC insulated 1.1 KV grade, Copper
Unarmoured cable. Make-KEI, RR Cables, Phinolex, Havells or
equivalent.
a) 3core 4sq.mm copper unarmoured cable Mtr. 360
5.0
BOQ
Name of Work: Repairing of boundary lighting system and installation of flood light at playground inside of Kameng Hostel in IITG Campus.
NIT No: IITG/MAIN/NIT/17-18/36; Dtd-18/01/2018Supplying, stacking and filling of
6.0 Supply of 3core 6sq.mm armoured aluminum under ground cable Mtr. 850
7.0Supply and installation of SMC Junction box of size
240mmX130mmX95mm(Sintex/Devipolimer/Hensel) Each 30
8.0
Supply of LED Street light fitting with die cast aluminum housing,
fitted with high power LED having minimum lumen output 4500
lumen, minimum efficacy more than 90 lumen/watt, operating supply
voltage range140-310V AC. (Make-
Bajaj/Philips/Havells/Jaquar/Syska/CG)
Each 23
9.0
Supply of LED post top lantern with die cast aluminum graphite grey
power quotaed spigot, acrylic clear diffuser having minium efficacy
more than 90 lumen/watt, operating voltage range 140-280V AC.
(Make-Bajaj/Philips/Havells/Jaquar/Syska/CG)
Each 5
10.0
Supply of LED floodlight luminaires with high pressure die cast
housing and IP65 Protection, minimum efficacy more than 90
lumen/watt, minimum 100watt, operating supply voltage range140-
310V AC. (Make-Bajaj,BARFEG 80W (TURBO))
Each 24
Erection of metallic pole of following length in concrete 1:3:6
(1Cement: 3Coarse Sand:6 Graded stone aggrete 40mm nominal
size) foundation including excavation and refilling as required.
Above 4.5mtr and upto 6.5mtr No. 16
Supplying and embedding following dia G.I. pipe (medium class) in
pole collar/ foundation (during casting) for cable entry including
bending the pipe to the required shape complete as required.
40 mm dia Mtr. 30
11.0
12.0
Laying of one number PVC insulated and PVC sheathed / XLPE
power cable of 1.1 KV grade of following size direct in ground
including excavation, sand cushioning, protective covering and
refilling the trench etc as required.
a). Upto 35 sq. mm Mtr. 700
Laying of one number additional PVC insulated and PVC sheathed /
XLPE power cable of 1.1 kV grade of following size direct in ground
in the same trench in one tier horizontal formation including
excavation, sand cushioning, protective covering and refilling the
trench etc. as required.
a). Upto 35 sq. mm Mtr. 100
Laying and fixing of one number PVC insulated and PVC sheathed /
XLPE power cable of 1.1 kV grade of following size on wall surface
as required
a). Upto 35 sq. mm (clamped with 1mm thick saddle) Mtr. 360
Supplying and making end termination with brass compression gland
and aluminium lugs for following size of PVC insulated and PVC
sheathed / XLPE aluminium conductor cable of 1.1 KV grade as
required.
a) 6 sq.mm 3 core cable Set 90
Laying of one number PVC insulated and PVC sheathed / XLPE
power cable of 1.1 KV grade of following size in the existing RCC/
HUME/ METAL pipe as required.
Upto 35 sq. mm Mtr. 50
13.0
15.0
16.0
17.0
14.0
Providing, laying and fixing following dia G.I. pipe (medium class) in
ground complete with G.I. fittings including trenching (75 cm
deep)and re-filling etc. as required
50 mm dia Mtr. 50
19.0 Supply of 80mm dia. G.I. Pipe (Medium Class) Mtr. 100
20.0
Installation, testing and commissioning of pre-wired, fluorescent
fitting / compact fluorescent fitting of all types, complete with all
accessories and tube etc., as required.
No. 52
Place:
Date:
(Rupees …………………………………………………………………………………………………………………………………………………………………………………. Only)
18.0
Seal & Signature of Tenderer
TOTAL AMOUNT
Discount@.....................%, if any
GRAND TOTAL AMOUNT
