TENDER For HIRING OF VEHICLES FOR UPCOMING PIPELINE ... · Tender for Hiring of Vehicles for...

Bharat Petroleum Corporation Limited Tender for Hiring of Vehicles for Upcoming Pipeline Projects of BPCL

E&P (Pipeline Projects) – Noida Page 1 of 14

Bharat Petroleum Corporation Limited

(A Govt. of India Enterprise)

BIDDING DOCUMENT NO.: CRFQ 1000209450

TENDER

For HIRING OF VEHICLES FOR UPCOMING

PIPELINE PROJECTS OF BPCL

(Revision -1)



SCOPE OF WORK & SPECIAL CONDITIONS OF CONTRACT



SCOPE OF WORK & SPECIAL CONDITIONS OF CONTRACT

The scope of the work of the contractor shall be, but not limited to the following:

1. Project vehicle, commercial type, air conditioned Scorpio / Xylo / Tata Safari / Innova / TERRANO/DUSTER/TAVERA / Armada / Bolero/TATA SUMO: Model not earlier than 2012, with the driver generally from 0800 hrs to 2000 hrs on all the days of the month

including Sundays & holidays etc. for Irugur-Devangonthi Pipeline Project (IDPL) and Kochi-Coimbatore-Erode Salem (KCSPL) LPG Pipeline Project. a. It may be required to use the services of taxi beyond the stipulated hours for which

the overtime quoted above at Serial No. 3 of BOQ, shall be payable to the contractor.

b. In case in a month, the vehicle runs more than 3,500 km, the extra km shall be

payable to the contractor as quoted above at Serial No. 2 of BOQ as per clause 27 of “Scope of Work & Special Conditions of Contract”.

c. If the vehicle driver has to stay outside the city where the vehicle is required in

night, night stay charges as per Serial No. 4 of BOQ shall be payable to the contractor. Night stay charges shall be counted from 0000 hrs if the vehicle stays overnight and if the vehicle runs upto 0000 hrs, only overtime charges as per Serial

No. 3 of BOQ shall be payable to the contractor. d. The quantity shown in SOR is tentative. The deployment schedule for vehicles

according to actual requirements shall be intimidated to party in advance.

e. Vehicle shall be generally operated on Pipeline ROU / SH / NH / ODR / MDR / village roads within various districts of Kerala, Tamil Nadu and Karnataka. However, the taxi services may be utilized for outside for Night stay. In that case, night stay charges shall be payable as mentioned above.

2. In some cases, it may be required to make available another vehicle of same make /

model as above in addition to the normal available vehicle on daily basis. In those cases,

extra charges shall be payable as per Serial No. 5 of BOQ as applicable. The taxi rates to be quoted for 80 km (8 hours) basis. Any extra km / extra time used for this additional vehicle shall be payable to the contractor as per Serial No. 2 of BOQ.

3. All the vehicles to be provided should be Air Conditioned (AC) and the party must have

minimum 2 years experience / proven track record of providing similar services to other

organizations and the party has to submit the documentary evidence of the same.

4. For running of the vehicles, all expenses viz. maintenance, repairs, wages, taxes,

insurance, fuel / oil, spares consumables, upholstery etc. will be borne by the contractor and condition of the vehicle shall always be kept inn good conditions.

5. On account of breakdown / periodic maintenance servicing of vehicle, the contractor shall be required to position another vehicle without any delay and in event of his failure for such replacement. M/s BPCL will have the right to make alternative arrangement and

the cost shall be debited to contractor’s bill.

6. The contractor will pay road taxes / enroute levies and other statutory impositions for

the vehicles on hire with the company in the state for which the tendered has quoted and shall also undertake to indemnify the co-operation against any consequences arising out of his representatives’ default of negligence or violation or non-adherence to any



municipal / state / central act relating to hiring of a vehicle for carriage of passengers. The vehicle should have valid permit to run in Kerala / Tamil Nadu / Karnataka.

7. The successful tenderer shall within 15 days of the Owner’s communication to him of the

acceptance of tender, execute a formal agreement (Format attached as Annexure – A) with us as per the format & shall be subjected to the jurisdiction of Courts of Delhi / UP. The language in which the contract shall be drawn up is English.

8. Bidder Qualification Criteria: Party may apply for one or more locations as per

following criteria:

Party must have minimum 2 no. Air Conditioned (AC) commercial vehicles – Scorpio

/ Xylo / Tata Safari / Innova / Qualis / Armada / Bolero in good running condition of Model 2012 or later registered in their name at Kerala / Tamil Nadu / Karnataka.

OR

Party must have hired 2 no. Air Conditioned (AC) commercial vehicles – Scorpio / Xylo / Tata Safari / Innova / Qualis / Armada / Bolero in good running condition of Model 2012 or later registered at Kerala / Tamil Nadu / Karnataka from some other

sub-contractor. The party must produce a agreement from the owner of the vehicle stating that he consents to place his vehicle under the party’s control and use exclusively for BPCL job if contract is awarded to the party and he shall not enter

into any correspondence with BPCL directly on any matter of whatever nature connected to this tender.

Party must have minimum 2 years experience / proven track record of providing similar services to other organizations.

All the vehicles indicated above should be Air Conditioned (AC).

Financial Criteria: The annual turnover of the party in any of the last three financial

years should be more than ` 20 lakhs for qualifying for one spread and turnover of `

1 crore for qualifying for the entire project.

Agencies’ net worth as per the last audited financial statement i.e. for the year

2012-13 should be positive.

9. The bidder shall furnish the following data / details along with its un-priced bid:

Details of similar works executed in the last two years along with work order copies

of the same.

Registration certificates of the commercial vehicles (Scorpio / Xylo / Tata Safari / Innova / Qualis / Armada / Bolero): Model not earlier than 2012 owned by the bidder or hired from some other sub-contractor. If hired from sub-contractor, the

bidder shall also must produce a agreement from the owner of the vehicle stating that he consents to place his vehicle under the party’s control and use exclusively for BPCL job if contract is awarded to the party and he shall not enter into any

correspondence with BPCL directly on any matter of whatever nature connected to this tender.



Audited balance sheets and profit & loss statements for the last 3 years.

A Bank Draft / Bank Guarantee in favour of Bharat Petroleum Corporation Ltd.

towards EMD (Format attached as Annexure – B).

List of spreads for which the tenderer has quoted for.

Un-priced copy of Schedule of Quantities (strictly without price figures) in the

prescribed format clearly mentioning “Quoted” against each item and filling-in relevant service tax (along with any abatement, if exercised by the tenderer) as applicable.

Service tax registration certificate.

Signed and rubber stamp ‘Integrity Pact’ (Attached).

Duly filled NEFT Mandate form (Attached).

10. Earnest Money Deposit: The bidder is required to submit an Earnest Money Deposit

as per follows by way of crossed Demand Draft or Bank Guarantee (valid for a period of 6 months from the due date of opening of the tender) from any nationalized bank in favour of Bharat Petroleum Corporation Limited payable at Noida along with his offer.

S. No. Location EMD Amount (`)

1 Kochi 2,00,000/-

2 Thrissur 1,00,000/-

3 Coimbatore (KCSPL LPG Pipeline) 2,00,000/-

4 Coimbatore (IDPL Pipeline) 2,00,000/-

5 Salem 1,00,000/-

6 Devangonthi 2,00,000/-

In case, the tenderer opts to quote for more than one location, the requirement of EMD

shall be on cumulative basis for the quoted locations. However, in any case the value of EMD shall not exceed ` 5,00,000/-.

Offers without EMD shall be rejected. On award of the contract, this shall be refunded to the contractor without any interest.

11. Security Deposit: Successful bidder shall be required to submit DD / Bank Guarantee

for 5% of contract value for entire period of contract as security deposit (Format

attached as Annexure – B).

12. The contract shall be applicable for a period of 22 months and the contract can be

terminated on one month notice in writing by BPCL during execution of the contract.

13. A logbook will be required to be maintained for the vehicle, for recording daily

movements, which shall be duly verified by company representatives using the services of taxi. Mileage recording shall be considered with reference to the camp office, Kochi / Thrissur / Coimbatore / Salem / Devangonthi premises only.



14. Vendor will deposit on his own all toll / parking charges (if need be) and claim reimbursement subsequently along with monthly bill. Suppose the vehicle registered at

one state is required to travel to another state on official work, the other state taxi permit tax is to be paid by the vendor and similarly claimed as reimbursement.

15. All monthly payments to the contractor except toll charges, parking charge, other state taxi permit etc. shall be made with deduction of prevailing income tax / surcharge as applicable.

16. Retention money clause shall not be applicable.

17. Kilometer / time shall be calculated to and from camp offices at Kochi / Thrissur / Coimbatore / Salem / Devangonthi only and not from any other place to other place. The contractor to note that to and from mileage between the vehicle owner’s premises to

BPCL’s camp office premises shall not be payable.

18. Prices shall be inclusive of all taxes (except service tax). While raising the invoices, service tax and educational cess should be shown separately along with the service tax

registration number.

19. LD clause: LD at the rate of ` 1,500 per day will be deducted for the number of days

vehicle is not provided and in addition to it charges for hiring vehicle from other agency will be debited to you.

20. Arbitration clause: will be applicable as per arbitration clause of GCC.

21. Vehicles should have taxi registration and the driver of the vehicle should have valid commercial driving license.

22. Driver should be in possession of valid driving license as per Govt. regulations. He will

have to make his own arrangements for lunch, dinner etc. He should have enough

money at all the times for fuel and minor repairs enroute if required.

23. The contractor shall comply with the Provisions of Minimum Wages Act, Contract Labour

(Regulation & Abolition) Act etc. and any other statutory obligations and any amendment on above that may be brought into force during the contract period.

24. The rates quoted shall remain firm throughout the tenure of the contract. However, revision in rates both upward and downward shall be applicable on account of fluctuation of diesel prices only when the variation in diesel prices is more than 10

percent w.r.t. the diesel price on the date of creation of RFQ. Escalation on running cost will be paid on the following basis:

Based on the above, the contractor will be paid additional charges for increase in diesel price (only when the variation in diesel price is +/- 10 percent) for the Actual Distance (in km) travelled subsequently to the date of price escalation. Similarly, for decrease in



diesel price, appropriate deduction will be made. No other rate / charges shall be charged on account of variation of diesel.

The price of diesel per litre prevailing on the date of creation of RFQ i.e. 26.04.2014 at

the time of quoting is required to be provided along with documentary evidence of the same.

NOTE: The price escalation / de-escalation will be applicable during the periods when the prevailing price is greater than ± 10% of the base price (price prevailing on RFQ

date), else base price will be operated.

25. The drivers should be provided with mobile phones with roaming facility. The quoted

rate should include mobile cost, rental, call charges and roaming charges etc.

26. The contractor shall mention the rates of state tax / road tax in the state of Kerala,

Tamil Nadu and Karnataka applicable as on bid due date of this tender. Any increase in state tax during contractual delivery date shall be to owner’s account and any decrease in tax during contractual delivery shall be passed on to M/s BPCL. Documentary proof has to be submitted for this purpose.

27. Calculation & Payment of Extra mileage: The contractor is required to supply vehicles

with a guaranteed mileage of 10,500 km per quarter (3 months) for each vehicle. Over

and above 10,500 km, the extra mileage will be paid as per unit rate quoted by the contractor. Monthly bills will be processed on pro rata mileage of 3,500 km per month as applicable for the particular vehicle and additional mileage will be paid accordingly

subject to adjustment on quarterly basis cumulatively for all the vehicles put together. In other words, the actual amount payable will be recalculated during the 3rd month of each quarter and the amounts paid in first 2 months will be adjusted before making payment for 3rd month.



Revised Schedule of Quantities



SCHEDULE OF QUANTITIES

FOR KOCHI (KCSPL LPG Pipeline)

Sr.

No. Description Qty Unit

Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Kochi, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for minimum

running of 3,500 km per month. Vehicle provided should be minimum 2012 model or latest and shall be air conditioned.

Scorpio / / Tata Safari / Innova/Terrano/Duster 96 Vehicle

months

Xylo / Armada / Bolero/ TATA Sumo/Tavera 84

2 Additional running cost of the vehicle beyond

running of prescribed km in a month 90,000 km

3 Extra working hours beyond normal working hours i.e. 8 a.m. to 8 p.m.

10,000 hr

4 Night stay vehicle charges for outstation stay 1,500 nights

5

Hire charges towards supply of a good conditioned

vehicle for running at normal working hours as and when required

a) Minimum 8 hrs and 80 km 100 days

b) Minimum 4 hrs and 40 km 30 days

6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Kochi = ` ________________ per litre



FOR THRISSUR (KCSPL LPG Pipeline)

Sr.


Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Thrissur, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for minimum



months




3 Extra working hours beyond normal working hours

i.e. 8 a.m. to 8 p.m. 4,500 hr

4 Night stay vehicle charges for outstation stay 750 nights

5 Hire charges towards supply of a good conditioned vehicle for running at normal working hours as and when required



6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Thrissur = ` ________________ per litre



FOR COIMBATORE (KCSPL LPG Pipeline)

Sr.


Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Coimbatore, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for

minimum running of 3,500 km per month. Vehicle provided should be minimum 2012 model or latest and shall be air conditioned.


months





i.e. 8 a.m. to 8 p.m. 9,300 hr





6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Coimbatore = ` ________________ per litre



FOR COIMBATORE (IDPL Pipeline)

Sr.


Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Coimbatore, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for



months



running of prescribed km in a month 1,00,000 km


i.e. 8 a.m. to 8 p.m. 12,000 hr





6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Coimbatore = ` ________________ per litre



FOR SALEM (KCSPL LPG Pipeline)

Sr.


Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Salem, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for minimum



months





i.e. 8 a.m. to 8 p.m. 5,000 hr

4 Night stay vehicle charges for outstation stay 800 nights




6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Salem = ` ________________ per litre



FOR DEVANGONTHI (IDPL Pipeline)

Sr.


Unit Rate (`)

Total Amount (`)

1

Hire charges towards providing a good conditioned vehicle at Devangonthi, 12 hours a day (generally from 8 a.m. to 8 p.m.) on a monthly basis for



months





i.e. 8 a.m. to 8 p.m. 10,000 hr





6 Service Tax

%

GRAND TOTAL

Cost of Diesel as on ________________ at Devangonthi = ` ________________ per litre

Date post:	14-Feb-2020
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