Tender High Mast

INDIAN OIL CORPORATION LTD. (MD)

TENDER NO. : NBP/LPG/CB/13-14/LT/HMT

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INDIAN OIL CORPORATION LIMITED (A GOVERNMENT OF INDIA UNDERTAKING)

MARKETING DIVISION

NBP/LPG/CB/13-14/LT/HMT

TECHNICAL COMMERCIAL CUM PRICE BID

FOR

SUPPLY, INSTALLATION, TESTING AND

COMMISSIONING OF

30 METERS HIGH MAST LIGHTING TOWER

AT

LPG BOTTLING PLANT, NABHA (PUNJAB)

LAST DATE OF SUBMISSION: 07.05.2014 UPTO 1500 HRS.

COMPLETION PERIOD: FOUR (4) MONTHS

FROM THE DATE OF THE WORK ORDER

IndianOil

INDIANOIL



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INDIAN OIL CORPORATION LTD. (MARKETING DIVISION)

Indane Bottling Plant, Nabha

______________________________________________________________________________

REF. : TENDER NO. : NBP/LPG/CB/13-14/LT/HMT DATE : 24.04.2014

TO :

__________________________________________________

__________________________________________________

__________________________________________________

Dear Sirs,

Tenders in single bid system are invited for the work at the location mentioned below. You are

requested to e-submit your lowest offer for the same, strictly as per BOQ format.

1. NAME OF WORK : DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIOING

OF ONE 30 Mtrs. HIGH MAST TOWER AT NABHA BP

2. LOCATION : LPG BOTTLING PLANT , NABHA(PUNJAB)

3. COMPLETION TIME: 4 (Four) Months from the date of work order.

4. LAST DATE OF SUBMISSION OF E-TENDER DOCUMENT & EMD IN TENDER

BOX PROVIDED AT NABHA BP: 07.05.2014 LATEST BY 1500 hrs.

5. EARNEST MONEY : Rs 10,550.00 (Rupees Ten Thousand Five Hundred Fifty Only)

6. Technical/commercial cum price bid & other documents forming complete set of this tender

are given herewith. These documents shall form part of the contract & therefore, the tenderer

should study these documents carefully before quoting.

7. TENDERER are requested to upload TECHNICAL / COMMERCIAL BID with supporting

documents duly signed and stamped for the above mentioned work.

Additional supplementary documents may be uploaded, in case the tenderer so desires.

8. Tenderer who are willing to accept our tender conditions stated in the given

ANNEXURES should only quote for this tender. Tenders with counter conditions

imposed by Tenderer, are likely to be rejected.

9. The tenderer shall keep the offer open for a period not less than SIX MONTHS from the date

of opening of technical / commercial bid of the tender.

10. Acceptable instrument towards Earnest Money must be dropped in tender box / ensured

received at Nabha Plant through courier or registered post, well before the due date and

time. Offers received without Earnest Money will be rejected.



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11. Indian Oil Corporation Ltd. reserves the right to reject any or all the tenders without assigning

any reason whatsoever.

12. Indian Oil Corporation Ltd. reserves the right to split the quantity and locations.

Thanking you and assuring you of our best co-operation at all times.

Yours faithfully,

For Indian Oil Corporation Ltd. (MD)

Ch. Plant Manager

Nabha BP

IMPORTANT NOTE

1. EMD TO BE SUBMITTED IN ONLY FOLLOWING WAYS : DEMAND DRAFT MADE FROM SCHEDULED BANKS / NATIONALIZED BANKS, IN

FAVOR OF INDIAN OIL CORPORATION LTD. (MARKETING DIVISION) PAYABLE AT PATIALA. OUT STATION PAY ORDERS/DDS WILL BE REJECTED.

2. VENDORS REGISTERED WITH NSIC ARE EXEMPTED FROM SUBMISSION OF

EMD VENDORS TO UPLOAD COPY OF NSIC REGISTRATION ALONGWITH TENDER DOCUMENT. THE NSIC REGISTRATION SHOULD HAVE MENTION OF ITEMS FOR WHICH THE VENDOR IS QUOTING.



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To be submitted on the letter head of the party for each tender)

REF. : TENDER NO. : NBP/LPG/CB/13-14/LT/HMT DATE : 24.04.2014

To

Ch. Plant Manager

Indane Bottling Plant,

Indian Oil Corporation Limited,

Bhawanigarh Road,

Nabha, Distt. Patiala(Pb.)-147201

SUB : DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIOING OF ONE NO. 30

Mtrs. HIGH MAST TOWER AT NABHA BP

Dear Sir,

1. Having examined the letter inviting tender, instruction to tenders, form of works contract

agreement, general conditions of contract, particular conditions of the contract, special

conditions of the contract, technical specifications, drawings, schedule of quantities, forms

and addenda nos.__ to ___ for the execution of the above named works, I/We the undersigned,

offer to execute, complete such work and remedy any defects during the period of

construction and defect liability period, in conformity with the letter inviting tender,

instruction to tenders, form of works contract agreement, general conditions of contract,

particular conditions of the contract, special conditions of the contract, technical

specifications, drawings, schedule of quantities, forms and addenda nos.__ to___.

2. I/We confirm that all the documents as per checklist have been enclosed by me/us and the

tender has been submitted in compliance with the provisions as stated in para (1) above.

3. I/We undertake, if our tender is accepted, to commence the work on the date of

commencement after the receipt of letter/telegram of intent to commence, and to complete the

whole work comprised in the contract within the time period stated in the tender for each

location respectively.

4. I/We agree to abide by this tender for the period of six months from the date fixed for

receiving the same and it shall remain binding upon us and may be accepted at any time

before expiration of that period.

5. Unless and until a formal agreement is prepared and executed, this tender together with your

written acceptance thereof, shall constitute a binding contract between us.

6. I/We understand that you are not bound to accept the lowest or any tender you may receive.



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EARNEST MONEY DEPOSITED VIDE :

(STRIKE OUT WHICH IS NOT APPLICABLE.)

1. PAY ORDER / DEMAND DRAFT No. ________________ DTD. __/__/__ FOR Rs.

____________ ON ___________________________ BANK.

2. EXEMPTED FROM DEPOSITING EMD:

REASON : _________________________________________________ REFERENCE

CERTIFICATE NO. _______________________________

=====================================================================

DATED THIS_____________DAY OF ____________ 2014

SIGNATURE_______________ IN THE CAPACITY OF__________________

DULY AUTHORIZED TO SIGN TENDERS FOR AND ON BEHALF OF________________

_____________________________________________________________________________

ADDRESS____________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

___________________________________________________________________________

WITNESS_____________________________________

ADDRESS_____________________________________

______________________________________________

OCCUPATION_________________________________



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CHECKLIST FOR TENDERER

(TICK IN BOX FOR COMPLIANCE )

1. VALID INSTRUMENT TOWARDS EMD FOR EACH

QUOTED TENDER ARE REACHED AT NABHA BP

BEFORE DUE DATE & TIME.

2. FOLLOWING DOCUMENTS ARE TO BE UPLOADED :

EMD LETTER FOR EACH QUOTED TENDER

A, B & C DECLARATION

INFORMATION FOR EVALUATION

SUMMARY OF DEVIATIONS, IF ANY

3. DRAWINGS, IF ANY, UPLOADED DULY SIGNED AND

STAMPED.

4. BOQ FILLED IN PRESCRIBED TENDER SCHEDULE FORM

AND BOQ EXCEL FILE UPLOADED.

5. IN CASE THE PERSON SIGNING THE TENDER OR

AGREEMENT IS NOT THE SOLE PROPRIETOR OR

AUTHORIZED REPRESENTATIVE OF THE COMPANY, A

NOTARY CERTIFIED COPY OF POWER OF ATTORNEY

THEREOF AUTHORIZING SUCH PERSON TO ACT AND

SIGN ON BEHALF OF THE COMPANY IS UPLOADED.

6. COPY OF TENDERER'S CURRENT INCOME TAX

CLEARANCE CERTIFICATE.



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Special Instructions to the Bidder for participating in e-tender

Tenderers are advised to download Notice Inviting Tender along with other tender documents from the e-tendering portal https://iocletenders.gov.in free of cost using their digital signature & registered used ID. While the tender shall be submitted online in softcopy on our e-tendering portal, the earnest Money Deposit has to be submitted by dropping it in the Tender-box (as per instruction, if applicable) before the due date and time of tender submission failing which the bid shall be summarily rejected. A scanned copy of the instrument DD/BC or exemption certificate in case of NSIC or exempted category has to be uploaded along with clear scanned copies of required documents to substantiate the claim towards their credentials along with the tender documents in the appropriate space.

Indian Oil Corporation Ltd has developed as secured and user friendly system through National Informatics Center (NIC), which enables Vendors/ Bidders to Search, View, Download tenders directly and also, enables them to participate & submit Online Bids on the e-tendering site https://iocletenders.gov.in in a secured and transparent manner maintain confidentially and security throughout the tender evaluation process.

Bidders should have Class III Digital Certificate from any of the competent Certifying Authorities in India (For details regarding Digital Certificate Provider please refer to section “Information about DSC” point 8 on the home page). All interested bidders are requested to register themselves using the link “Click here to Enroll” on the home page and enroll their digital certificate during their first login attempt.

Once a digital certificate is registered to a profile it cannot be removed or de-activated under any circumstances. It is advised to take extreme precaution while mapping digital certificate to a particular user profile. Bidders are requested to read following conditions in conjunctions with various conditions, wherever applicable appearing with this bid invitation for e-Tendering. The conditions mentioned herein under shall supersede and shall prevail over the conditions enumerated elsewhere in the tender documents.

1.0 Procedure to submit On-line Bids For this purpose, Vendors/Bidders are advised to read the instructions available in the homepage of the portal where detailed procedure for submission of bids is available under the section “Bidders Manual Kit”.

2.0 Tender Search All tenders available on the website can be searched by using the “Search Active Tenders” menu under Bidder’s profile. Use any of the searching criteria to search your tender. For a refined search, enter Work Title under “Keywords” and click Submit. The intended tender(s) should be checked and saved as “Favorite” by clicking on the check box. The bid submission process will start by clicking the menu “My Tenders”.

3.0 Size of the Documents It is advised that the bidder should arrange the document (s) to be uploaded for a single packet so that the total size of the documents (s) is less or equal to 10 MB. Additional 20 MB under section “My Space” is available to upload high volume documents, such documents can be tailored as per Tender’s requirement.

To include files from “My Space” to your bid, select “Yes” for “Other Important Documents” after EMD details.

4.0 Preparation of Bid Documents The documents to be uploaded should be in the same format as asked in the e-Tender.

https://iocletenders.gov.in/

https://iocletenders.gov.in/

https://iocletenders.gov.in/nicgep/app?page=BiddersManualKit&service=page&state:Home=ZH4sIAAAAAAAAAFvzloG1XJ%2BBgYGJkUFGJTw1ySM%2FN9UpvygltUgPxA3KTM8o8U3NK2XgSiwuzkzPC07MKSlhYPEtSyotVyWkh6UYqLqQoY6BAQB6pGw9aAAAAA%3D%3D



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Price Bid has to downloaded and saved in the exact format available in the website (i.e. Microsoft 97-2003 Workbook). All relevant details and quotes are to be filled in the same file/sheet (BOQ_1234.xls). It is requested to use the same file for uploading. Any change in the File name, Sheet name or both will restrict uploading of the Price Bid.

5.0 Uploading and Confirmation Bid along with all the copies of documents should be submitted in the electronic form only through Indian Oil e-tendering system. Bidder has to ensure that their bid submission is complete in all respect by clicking on the ‘FREEZE BID’ button. Any revision or amendment in bid shall be possible after the “FREEZE BID” button is clicked only till the due date and time of submission of tender. Bidder in turn will receive an acknowledgement against his/her bid submission.

6.0 Help Desk You may contact the following resource persons for any assistance required in this regard.

Mr. Shashi Noida 8130634323 Mr. Sawan Noida 8130269544

Mr. Ankit Gurgaon 9717983330 Mr. Atul Mumbai 9920638636

Mr. Vikrant New Delhi 9999188919 Mr. Ashwani Mumbai 8879414448

Mr. Manu Gurgaon 9711276525 Mr. Ravi Kolkata 8981665512

Land Line No. : +91-124-2861244 Email-id : [email protected]

7.0 Special Note

Bids can only be submitted before the last date and time of submission as per the date and time mentioned in the e-tender. Resubmission (if required) of bid should be completed within the stipulated date and time. The system time (IST) that will be displayed on e-tendering web page shall be the time and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded and submitted successfully in e-tendering system well before the closing date and time of bid.

No Printed or posted Bids / offers shall be accepted.

IndianOil does not take any responsibility in case bidder fails to upload the documents within specified time of tender submission.

IndianOil will not be responsible for any delay under any circumstances for non-receipt of Tenders / submission of filled in tender documents by due date & time.

Bidders are requested to provide correct “e-Mail address” and “Mobile No.” for receiving updates related to e-tender from time to time.

8.0 Earnest Money Deposit:

This is a prerequisite for consideration of the tender as set out in the Terms & Conditions of Contract. Earnest Money can be paid by any mode specified in Terms & Conditions of Contract.

The EMD instruments in physical form requires to be deposited/dropped physically in sealed envelope clearly mentioning the tender reference in the tender box kept at the address given below within the time and date of closing time and date as mentioned.

mailto:[email protected]



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PARTICULAR CONDITIONS OF CONTRACT

01. EXECUTION OF WORKS :

Execution Program : The vendor shall submit before starting work, on receipt of Work order

a detailed execution program / bar chart adhering to the completion time quoted in Work

order. The program thus submitted shall form part of the Contract and shall be binding on

the Vendor. However, the Corporation reserves the right to alter the program, if necessary

from time to time. No claim whatsoever of the Vendor on this account shall be entertained

by the Corporation.

The Vendor must make all facilities for inspection of the materials and subsequent

inspection of work by our Engineers/Inspection Agencies available.

If the Vendor does not complete the work within the prescribed time limit given in the Work

order, the Corporation may give from time to time such extension of time limit without

prejudice to the Corporations right to recover Liquidated Damages as-per the terms and

conditions given in the Special Conditions of Contract.

The successful Vendor shall abide by the rules, regulations, Bye-laws and statutory

requirements etc. imposed by the Govt./semi-Govt. and other local bodies such as

Municipalities etc. for the execution of this tender.

02. METHOD OF WORK :

As stated in General Conditions of the Works Contract Agreement, the Contractor shall

carry out works as per directions in the Works Order. The Contractor shall not undertake on

his own any change in the specifications mentioned in the Tender Documents and Work

Order. In case of doubt the Contractor will refer the matter in writing and the Contractor

shall carry out the item of work as per clarifications given. In case of delay in getting such

clarifications, the Contractor will not be entitled for any claim on account of idling of their

labor, machinery, etc. In case the Contractor carries out the work as per his own

specifications not acceptable to the Corporation, in such cases, the same will be required to

be redone as per specifications given by the Corporation at the Contractor's risk & cost. In

case of failure to redo the work by the Contractor, the Corporation reserves the right to get it

done through any agency at the entire risk and cost of the Contractor.

03. CORPORATION'S RIGHT :

The Corporation reserves the right to increase / decrease the tendered quantity of any or

every item and delete any item at any stage of work at the accepted rates. The contractor's

claim for compensation or damages on account of these shall not be entertained.

04. REVISIONS :

The Corporation reserves the right to revise the specifications, drawings and designs at any

stage of work. Such deviation shall be adjusted at the rates already contained in Work order

or at prevailing market rates, if the rates are not available in the Work order.



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05. PROGRESS REPORT OF WORK :

Vendor shall submit progress report of their work fortnightly to the concerned office, as

directed by the Office issuing Work order.

06. MAINTENANCE OF INSTRUCTION BOOK :

The Contractor at site will maintain an instruction book serially numbered having one

original and two copies of each page so that our visiting officers/Site Engineers can issue

instructions regarding progress and quality of work to the Contractor. The Contractor

representative will sign in the instruction book in token of receipt of and understanding of

such instructions. The original copy of the instruction page shall be sent to the concerned

Engineer and second copy will be retained by the issuing person and the third copy shall

retained by the Contractor.

07. CANCELLATION OF ORDER :

If the performance of the successful Vendor is found to be unsatisfactory, the Corporation

reserves the right to cancel in part or whole of the Contract and get the work executed

through alternate means at the entire risk and cost of the Vendor on whom the order was

first placed. In such cases, the Vendor should make good all losses that the Corporation may

suffer due to this.

08. ABANDONMENT OF WORK :

In case Contractor abandons the work inspite of our notice, the Corporation shall issue the

final notice to the Contractor to remain present at site for taking final measurements and in

case the Contractor does not report at the site on due date and time as per the notice, the

Corporation's representative will take unilateral measurements of abandoned work which

will be binding on the Contractor and the balance work will be carried out by any agency

appointed by the Corporation, at the entire risk and cost of the Contractor.

09. WORKS IN OPERATING LPG PLANTS :

If the work is required to be carried out in working LPG Bottling Plant, under such

circumstances, the progress of work is likely to be interrupted on account of the operations

of the LPG Bottling Plant. The work may at certain times have to be stopped on the

instructions of our representative. Under such circumstances, the Contractor should co-

operate with our representative to avoid hindrance to the operations of the LPG Bottling

Plant. The working hours etc., shall be adjusted as per the directions of the Corporations

representative, from time to time. Rules and regulations of the LPG Bottling Plant shall be

strictly followed by the Contractor.

The Stoppage of work due to any reasons mentioned above shall not entitle the Contractor

for any claim of compensation whatsoever for idling of his labor / machinery, etc., during

such interruptions.



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10. WORKS BY OTHER CONTRACTORS:

Along with the works covered under this tender, fabrication / erection works, civil works,

sanitation work, electrification works, pipeline works etc. may be carried out

simultaneously by other Contractors. The Contractor should extend full co-operation to the

works other Contractors and the work should be carried out in such a way as not to affect

the progress of other works. Any damage caused to their works shall be rectified by the

respective contractor at his own cost.

11. DAMAGE TO EXISTING FACILITIES:

Any damage caused to the existing facilities while carrying out the work shall be made good

by the Contractor to our entire satisfaction at his own risk and cost. During execution of the

work if it is found necessary to dismantle a portion of existing boundary wall/enclosure

wall, fencing, gate etc to facilitate movement of materials and equipment the same shall be

made good at contractors own cost after completion of work.

12. OBSERVATION OF RULES:

In case the contract work is to be done within LPG Bottling Plant, the Contractor shall have

to observe all local rules for Safety/ security Gate Passes, etc., as advised by the Location-

in-Charge/ Site Engineer.

13. STATUTARY RULES & REGULATIONS:

The Contractor will abide by the Rules, Regulations, Bye- laws and Statutes, etc., imposed

by the Government/Semi- Government and other local authorities for execution of this job.

14. EMPLOYMENT OF APPRENTICES:

The Contractor shall during the currency of the contract when called upon by the Engineer-

in-Charge, engage and also ensure engagement by Sub-contractors and other employed by

the Contractor in connection with the works, such number of Apprentices in the categories

mentioned in the act and for such period as may be required by the Engineer-in-Charge. The

Contractor shall train them as required under the Apprentices Act 1961 and the rules made

there under and shall be responsible for all obligations of the employer under the said act

including the liability to make payment to Apprentices, as required under the said act.

15. OMISSIONS / DEVIATIONS:

Any omissions / deviations noticed in the items without the prior approval of the

Corporation shall result in rejection of Contractors claim for payment for these items.

16. SECURITY OF CONTRACTOR'S MATERIALS :

Corporation shall not be responsible for the security of Contractor's materials / equipment.

17. STORAGE SPACE / SITE OFFICE :

No covered space shall be released for storage/stocking of Contractors material. The

Contractor shall make his own arrangement for the same.



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In case the contractor is permitted to make temporary Site Office and Stores within the work

place area, the Site Office and Store should be of reasonably good construction using non-

combustible materials. The Site Office and Store will have to be dismantled within 15 days

of completion of work. If the dismantling and removal of malba is not carried out within

this period, Corporation may demolish the same at Contractor's risk and cost.

18. MATERIALS / EQUIPMENTS :

All the materials required for execution of work must be got approved by our site

representative before they are brought to site and also before being actually put to use. All

facilities for prior inspection of materials and subsequent inspection of work by our Site

Engineer must be made available.

19. MATERIAL WITHOUT APPROVAL :

Any material brought without prior written approval, shall be entirely at the risk and cost of

the Vendor.

20. MATERIALS TO BE SUPPLIED BY THE CONTRACTOR :

It shall be Contractor's responsibility for procurement of all materials / equipment, cement,

steel as per relevant BIS codes/ Specifications, consumable, testing appliances, tools and

tackles etc., necessary for completing work his own cost.

Delay due to non-availability of any required material/ equipment will not be entertained by

the Corporation.

a) Grey Portland cement/white cement required for civil works shall be consumed as per

specifications.

b) Contractor will bring the material only from authorised and reputed sources at his own

cost.

c) Corporation can ask the Contractor to produce voucher / cash memo for any material

brought at site in case of any doubt about the source of purchase.

d) It will be liability of the contractor for any legal / court case for non-payment of dues by

him to the supplier.

21. ISSUE OF CORPORATION SUPPLIED MATERIALS :

The equipment and any other materials to be supplied by the Corporation will be supplied

anywhere within the IOC premises. The transporting and handling of the same to actual

location of installation will be the Contractor responsibility for which no extra payment will

be made. Any damage caused to our equipment/property while handling and installing will

have to be made good by the Contractor at his and cost.

a) The Corporation will supply the materials as may be required under the contract from time

to time. All materials may not be issued at the beginning of work or during execution of the

works.



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b) In case any material is lost, damaged after it has been issued to Contractor, Corporation will

recover Cost + 10 per cent or its replacement whichever is higher for making good the

losses. The money will be recovered from running bills/final bill if the amount is small. In

case of the amount is substantial, Contractor will have to deposit the cost by way of

Demand Draft.

c) Once the material is issued to Contractor it will be responsibility of the Contractor to keep

the same in his custody in store within the site area. No material will be allowed to be taken

out of Plant without the specific permission of the Site Engineer.

d) Material will be issued on M.I.N. prepared by the Site Engineer. After completion of the

work any material left balance will be taken back and M.R.N. shall be raised by the Site

Engineer. The net material issued will have to be accounted for, in the completed work.

Contractor will have to pay for any difference between materials issued and material

actually consumed for the work except for allowable wastage.

22. SAFETY/ SECURITY OF MATERIALS :

The responsibility of safety and security of materials and equipment brought or installed by

the Contractors (till they are handed over to us) will remain with the Contractor and any

claim of whatsoever nature due to any loss or otherwise will not be entertained. The

Contractor will have to hand over completed job in its entirety as per Work Order.

23. SAFETY OF CORPORATION SUPPLIED MATERIALS :

Once the equipment, valves and other Corporation supplied items are handed over to the

Contractor, the safety of the same is the Contractors responsibility.

24. ELECTRICITY :

Power will be made available by the Corporation, however the Contractor shall have to

make all arrangements (including required material) to tap up temporary Electric connection

and to install tested Electric Meter with suitable cut-out switches/fuse box, earthing, cabling

etc., as per Electric Rules and as per the instructions of Site Engineer.

25. WATER :

Water shall be made available by the Corporation. However, the Contractor shall have to

make all arrangements (including materials) to tap up temporary connection as per the

instructions of Site Engineer.

26. DRAWINGS :

Drawings accompanying the Tender documents are indicative of the Scope of Work and

issued for tendering purpose only. Detailed construction drawings on the basis of which

actual execution of work to be proceeded will be furnished by the Vendor progressively

based on program evolved after award of work.



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27. DISPOSAL OF SURPLUS MATERIAL :

Contractor shall dispose of all surplus excavated materials/earth available or any other item

involving excavation in the following manner and as per instructions of Site Engineer:

a) Uniformly spreading the excavated materials/earth within the premises, wherever required

and rolling with light hand roller.

b) Dispose of the surplus excavated earth from the premises to outside the Municipal limits or

as permitted by the local authorities irrespective of load and mode of transportation

involved.

c) Written instructions should be obtained from Site Engineer about disposal of excavated

material/earth before commencement of excavation. If the Contractor fails to do so and

dump the earth adjacent to the excavation site, no extra cost shall be payable for re-

handling of the same. If the earth is disposed of outside our site, the Contractor shall be

responsible to obtain permission from the concerned authority, if any.

d) Contractor shall clear the site by removing debris, plants, roots, etc., as per the instructions

of the Site Engineers.

28. CERTIFICATION FOR WORKS :

It will be the responsibility of the Contractor to get the works approved and obtain

certificate for all plumbing and electrical works from the local Municipal/other Government

/ required authorities.

29. MEASUREMENTS :

All works shall be measured as per procedure laid down in the tender / relevant BIS

Standards (latest edition), and final payment will be as per measured quantities and not as

per Work Order quantities.

30. SUBMISSION OF BILLS :

The bills will be submitted in our measurement / bill Performa only.

31. PAYMENT :

a) Corporation can make on account payment to contractor during the progress of work.

The value of the bill shall be not less than Rs. ONE Lacs.

b) The M.C./Bill will be prepared by our Site Engineer and will be signed by the partners

of the firm’s alongwith rubber stamps.

c) The M.C./Bill received from Site Engineer will be processed for payment at State Office

Chandigarh and the payment will be sent through RTGS after making deductions on

account of I.T, S.D, material supplied at cost.



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32. DEDUCTIONS :

a) Income tax - Income tax at prevailing rates of Income Tax on the gross amount billed

shall be deducted from the Contractors bills as per section 194 C of the Income Tax Act

and as amended from time to time.

b) Security - Out of the total security deposit, 25% shall be paid in cash in advance on

acceptance of contract and the balance 75% of security deposit shall be recovered from

Running Bills @ 10% of bill amount.

c) Service Tax: As per existing ST rules.

d) Sales Tax under Works contract - Sales Tax Liability under works contract payable by

the Contractor at any stage of work and at the rates applicable as per Central and State

Govt. Rules and Regulations shall be recovered from Contractors bills.

e) Miscellaneous - i) Cost of material (if any) supplied by the Corporation.

ii) Cost of Corporation's material / equipment damaged by the

Contractor.

33. PRICE ADJUSTMENT DUE TO DELAY :

If the Contractor does not complete the work within the prescribed time limit given in the

work order / purchase order, the Corporation may give from time to time such extension of

time limit without prejudice to the Corporation's right to recover liquidated damages as per

the terms and conditions given in the special conditions of contract/agreement.

34. COMPLETION OF CONTRACT :

Acceptance of facility/facilities by the Corporation does not constitute final completion of

the contract. The contract shall be deemed to be executed in full and final measurement

certified only when the Contractor has fully discharged all his obligations in terms of all the

contract documents.

35. TIME SCHEDULE :

a) As-per conditions of the tender for the entire work.

b) Extension of time will be considered if site is not handed over by the Corporation in

time.

c) Contractor is required to report at site for commencement of work within 15 days from

the date of work order/ Letter of Intent/ Telegram of Intent, whichever is earlier.

d) In case there is a delay in handing over the site by the Corporation, then date of handing

over the site shall be taken as Commencement date.

36. COMPENSATION FOR DELAY :



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Vendor hereby agree to pay to the Corporation by way of price adjustment and not as

penalty, an amount equal to 1/2% (one half percent) of the material so delayed for each

week or part thereof of such delay in siting of the equipment subject to a maximum of 10%

(ten percent) of such prices.

Acceptance of equipment beyond the scheduled delivery period will not be construed as

condonation of delay.

" WE CONFIRM THAT OUR QUOTATION HAS BEEN PREPARED AFTER

THOROUGH STUDY OF TENDER DOCUMENTS, SITE CONDITIONS,

SPECIFICATIONS, DRAWINGS, WORKS CONTRACT, GENERAL TERMS AND

CONDITIONS OF CONTRACT AGREEMENT, SPECIAL TERMS AND CONDITIONS

ETC., AND AGREE TO ALL THE CONDITIONS IN TOTO. "

VENDOR'S SIGNATURE : ______________________________

DATE : ________________

SEAL :



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TECHNICAL / COMMERCIAL

BID

SPECIAL TERMS AND CONDITIONS OF THE CONTRACT

1.0 PREAMBLE

1.1 Special Conditions of contract shall be read in conjunction with the General and Particular

Conditions of contract, Technical specifications of work, Drawings & any other document

forming part of the contract wherever the context so demands.

1.2 Notwithstanding the sub-divisions of the documents into the separate sections and volumes,

every part of each shall be deemed to be supplementary to and complementary to every

other part and shall be read with and into the contract as far as it may be practicable to do

so.

1.3 Where any portion of General or Particular Conditions of Contract is repugnant to or at

variance with any provisions of the Special Conditions of Contract when unless a different

intention appears, the provisions of the Special Conditions of Contract shall be deemed to

override the concerned provisions of General or Particular Conditions of Contract and shall

prevail to the extent of such repugnance or variation.

1.4 Wherever it is mentioned in the Specifications that the Contractor shall perform certain

work or provide certain facilities, it is understood that the Contractor shall do so at his cost.

1.5 The materials, design and workmanship shall satisfy the relevant Indian Standard, the job

Specifications contained herein and codes referred to. Where job specifications stipulate

requirements in addition to those contained in the Standard codes and Specifications, these

additional requirements shall also be satisfied.

1.6 All safety rules & regulations as advised by Ch. Plant Manager shall be strictly followed by

the contractor as the works shall have to be carried out in running plant.

2.0 SUBMISSION OF DECLARATION:

The Contractor shall submit the Declaration A, B, & C as applicable (attached herewith)

while submitting the quotation, duly completed in all respects.

3.0 EXECUTION OF WORK & SETTING OUT

The Contractor shall be entirely and exclusively responsible for the correctness of every part

of the Work and shall rectify effectively any errors or imperfections therein, such

rectification shall be carried out by the Contractor, at his own cost, when instructions are

issued to that effect by the IOCL.

4.0 OBSERVATIONS AND RECORDS

The Contractor shall keep complete record of inspections and QAP tests for scrutiny by

visiting officers and submit visit reports after each and every visit.



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5.0 PROCEDURE FOR ARBITRATION

In partial modification to clause 18 of the works contract attached at annexure VIII,

Executive Director, PSO, shall be the sole arbitrator in lieu of Director (Marketing)

6.0 CHANGE IN SCOPE OF WORK

IOCL can request any change/addition to the scope of Contractor services within the general

scope of proposal. In such an event, Contractor shall intimate IOCL the estimated extra

charges, time of completion for additional scope of work, its effect on overall time schedule

if any, along with modifications in the guarantees. The extra charges, mode of payment,

time of completion and other relevant aspects shall be mutually agreed upon between IOCL

and Contractor.

7.0 OWNERSHIP OF THE DOCUMENTS

All the drawings and documents prepared by the Contractor and submitted to the

Corporation shall be exclusive property of the Corporation & shall be at liberty to use them

for whatever purpose in future.

8.0 COPY RIGHT AND SECRECY

In case of award of job to Contractor, all technical information, details, drawing or any

other data furnished by IOCL/Contractor during project execution shall be treated as

confidential and Contractor shall ensure the same is not reused for the design or installation

of any other plant or duplication and/or modification, revamping part or in whole of any

plant so as to substantially increase/improve its performance without prior written consent

of IOCL. Contractor is binding to IOCL for such undertaking for secrecy.

9.0 EVALUATION OF TENDERER'S WORKS / FACTORY

9.1 Before awarding the work, Corporation reserves the right to evaluate tender's works/ factory

with/without the help of third party to assess the capacity & capability of the Tenderer to

manufacture & supply the equipment/materials covered in this tender as per our terms,

conditions & specifications. In case the Corporation/third party representatives are not

satisfied with the capacity & capability of the Tenderer, the Corporation reserves the right to

reject the party.

10.0 TESTS & INSPECTION

10.1 Acceptance of equipment / material shall be subject to inspection at Vendors works and at

IOCL site, approval and release by a Third Party Inspection Agency.

10.2 Third Party Inspection Agency : Third Party Inspection Agency has to be appointed by

the vendor. Approval from Ch. Plant Manager, Nabha to be taken before appointment of

Third Party Inspection Agency.



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10.3 All required facilities to facilitate inspection of equipment will have to be made available by

the successful tenderer including co-ordination with the inspecting agency. The vender shall

be required to provide appliance at his works in order to enable the inspection agency to

conducts test to ensure that quality is as per our specifications and nothing shall be paid on

this account. All arrangements for such inspections including intimation and follow up with

the Inspection Agency will have to be done by the vender. However Inspection charges to

the Inspections Agency shall be paid by IOCL only after issuance of material / equipment

clearance certificate by Third Party Inspection Agency. The above inspection will be

without prejudice to guarantee / warranty. The inspection agency shall submit the original

inspection report directly to IOCL and a copy to the vendor. The rates quoted by the vender

for equipment / material will therefore be exclusive of Inspection charges.

10.4 The vendor shall carry on the various tests, required as per relevant Indian Standards

specifications and our technical specifications stated in the tender. The technical documents

will be furnished by him during the performance of the work.

10.5 All the tests either on the field or at approved test houses/outside laboratories concerning the

execution of the work and supply of materials by the contractor shall be carried out by the

contractor at his own cost.

10.6 The work is subject to inspection at all times by the Site engineer and/or by a Third Party

Inspection agency. The contractor shall carry out all instructions given during inspection and

shall ensure that the work is being carried out according to the technical specifications of

this tender, the technical documents that will be furnished by him during the performance of

the work and the relevant codes of practices.

10.7 The contractor shall provide, for purposes of inspection by Corporation or by Third Party

Inspection Agency access ladders, lighting and necessary instruments at his own cost.

10.8 Any work not conforming to the approved execution drawings, specification and codes shall

be rejected forthwith and the contractor shall carry out the rectification's / replacement at his

own cost.

10.9 All results of inspection and tests will be recorded in the inspection reports, performa of

which will be approved by the site-engineer. These reports shall form part of the contract

and shall be submitted to Corporation, periodically and for obtaining payment as per

payment schedule.

10.10Inspection and acceptance of the work by Site Engineer or Third Party Inspection Agency

shall not relieve the contractor from any of his responsibilities under this contract.

11.0 QUANTITY

11.1. The Corporation reserves the right split the quantities among different Tenderer and draw

the same or similar items either in whole or in part from any other source/s at any rate

without assigning any reasons whatsoever. The quoted rates shall hold good for such an

eventuality.

11.2 The Corporation reserves the right to increase / decrease the quantities indicated in the

tender. The Corporation reserves the right to increase / decrease the tendered quantity of any

item or every item and delete any item at any stage of work at the accepted rates. The

contractor's claim for compensation or damages on account of these shall not be entertained



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The Corporation also reserves the right to accept any tender in whole or in part and reject

any or all tenders without assigning any reason.

12.0 PACKING AND DISPATCH

12.1 Equipment must be packed appropriately in polythene bags and crated with necessary

packing materials to withstand all transit hazards. Packages should conform to relevant BIS

standards and should remain water proof and shock proof in transit, during storage and

before erection.

12.2 A copy of the packing slip with complete details of the contents duly signed by the

Contractor's authorised representative should be placed inside each box. Another copy is to

be enclosed with the dispatch documents, mentioning the identification of the particular

box.

13.0 COMMISSIONING

13.1 Successful commissioning is the sole responsibility of the contractor and implies successful

working of entire system.

13.2 Final testing & commissioning shall be carried out in the presence of the Ch. Plant

Manager/Site in-charge or TPIA. Any defects pointed out shall be removed. Joint minutes

shall be prepared.

13.3 Servicing of bought out items would be the sole responsibility of the Contractor during the

Warranty Period mentioned at clause 16.0 below.

14.0 PERFORMANCE GUARANTEE

14.1 The Contractor will have to furnish necessary guarantee for all the materials, equipment,

fittings, fixtures, supplied or provided & also for the workmanship in respect of all the items

of work covered under the scope of this tender for satisfactory and efficient operation and

against all failures for a period of 18 months from the date of supply of the equipment

or 12 months from the time of commissioning whichever is earlier. Any defects noticed

in the workmanship of any items during this period should be repaired or the item shall be

replaced or redone in part or whole and the system re-commissioned to the entire

satisfaction of IOC, free of cost.

15.0 GUARANTEE

15.1 All Equipment, including components and sub-contracted items should be guaranteed by the

Contractor within the warranty period mentioned at para 16.0 below. In the event of any

defect in material or workmanship manifesting themselves, the Contractor will

replace/repair the materials at the Corporation's concerned location at Contractor's risk and

cost, failing which the rejected materials will be sent to the Contractor on `Freight to Pay'

basis for free replacement. Equipment after rectification of defects will be dispatched by

the Contractor on `Freight Paid' basis. Alternatively, the Corporation reserves the right to

have the equipment repaired/ replaced at the location concerned at the Contractor's risk, cost

and responsibility.

15.2 In case, during the warranty period, the equipment is required to be taken out of concerned

LPG plant for repairs, the Contractor shall immediately supply a stand-by for the same. In



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the event of Contractor not being able to provide a stand-by for the equipment supplied , the

Corporation reserves right to recover the losses .

16.0 WARRANTY

16.1 Warranty period shall be 18 months from the date of delivery of equipment/materials or 12

months from the date of commissioning of the equipment/materials, whichever is earlier,

during which time the Contractor is bound by the guarantee given above. Warranty shall be

issued in the prescribed format.

17.0 SECURITY DEPOSIT

Security deposit will be retained at 10% of order value for the period of 12 months from the

settlement of final bill and will be released only thereafter. In modification to the

Standard Works Contract Agreement, the successful Tenderer shall have to make payment

against Security Deposit at the rate of 10 % of the value of the work done.

The method of payment of security deposit by the contractor shall be as under :

a) Cash - 25 % of the total security deposit amount should be paid by D.D. before

commencement of the work. Balance security deposit shall be recoverable from running

bills at the rate of 10 % of the bill amount till 100 % of the Security Deposit is recovered.

No interest shall be allowed on this amount.

b) Bank Guarantee (this option is applicable only if value of SD is more than `1.0 Lac):

Guarantee Bonds executed by Nationalized/Scheduled Banks, valid for period of

completion plus 12 months. Entire amount of security deposit (worked out based on work

order value) should be covered by BG and such BG should be submitted before

commencement of the work. These BGs should be sent directly by the Bankers under

their covering letter to the office of the Corporation by Regd. Post.

Party can give composite bank guarantee for Security Deposit and Mobilization advance if

the mobilization advance is also sought and granted.

Option of one of the above method once exercised shall not be changed at an later date.

The Earnest Money deposited by the contractor may be converted into part of 25% of the

Security Deposit, which is required to be paid immediately by the Contractor on his

acceptance of the contract. The conversion of Earnest Money into part security Deposit, will

be made on receipt of request from the Contractor alongwith cash receipt.

18.0 LOCATION OF SITE

Ch. Plant Manager

Indane Bottling Plant,

Indian Oil Corporation Limited,

Nabha-Bhawanigarh Road,

Nabha, Distt Patiala (Punjab)-147201



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19.0 INSURANCE SPARES

19.1 The Contractor must supply a list of insurance spares for 2 year period for the equipment

tendered along with the current rates. The rates as applicable on the day of purchase shall be

paid after the contractor justifies the increase over quoted rates, if any.

20.0 STIPULATIONS AND DEVIATIONS TO TENDER CLAUSES_

20.1 Tenderer are advised to submit offer based strictly on the terms and conditions and

specifications contained in tender document and not stipulate any deviations. However, in

case of technical specifications, if it become unavoidable, deviations should be stipulated

with reference to the clause no. ________ para and page no. _______ on a separate sheet of

paper.

21.0 DOCUMENTS TO BE SUBMITTED

21.1 Following documents duly stamped & approved by third party inspection agency must be

furnished before or at the time of claiming 70% payment for supply portion wherever

applicable : (These should be as per our technical specifications)

21.1.1 Drawings, design calculations and working details of each equipment to be submitted

within 30 days from date of work order.

21.1.2 Final certificate (before dispatch) from inspection agency for conformity to our

specifications.

21.1.3 Certificates from manufacturers & Inspection certificate for bought out items \ equipment.

21.1.4 Literature / Pamphlet for the equipment / materials.

21.1.5 Operating and maintenance instructions for equipment / materials.

21.1.6 Typical cross sectional drawings of the equipment showing various parts identified by

numbers.

21.1.7 Guarantee / Warranty certificates for equipment / materials.

21.1.8 Foundation drawings for equipment / materials.

21.1.9 Performance Bank Guarantee for 10% of the order value.

22.0 PAYMENT TERMS

22.1.1 70% payment on receipt of equipment/materials at site in good condition, submission of

documents mentioned at 21.1 above (in original + one copy + one copy to site alongwith

dispatch equipment) and receipt of MRN (Materials Receipt Note) from IOC's site

engineer.

22.1.2 20 % payment on final erection and commissioning of High mast tower.



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22.1.3 10% after submission of Performance Bank Guaranty for 18 months from the date of

supply of equipment or 12 months from the date of commissioning, whichever is earlier,

and submission of documents mentioned at 21.0 above (in original + one copy + one copy

to site)

22.1.4 All bills to be raised in triplicate.

23. VALIDITY OF RATES :

Separate purchase order and work order shall be placed for the supply and erection portion

and taxes as applicable shall be levied in both the cases. Tenderer to consider all taxes and

duties as applicable while quoting for the tender.

a) The quoted rates must be inclusive of supply of all design drawings, materials, labor,

equipment, lifts, etc. required in connection with the completion of supply to the entire

satisfaction of the Corporation, as stipulated in the specifications and terms and conditions

of this Order. All the materials are to be supplied by the Vendor unless otherwise stated.

The rates shall be valid throughout the period of contract.

b) The unit rates quoted in the schedule of prices shall be used for addition & deletion of

fittings, accessories and spares in the scope of Vendor's supply and accordingly arrive at a

final price for ordering.

c) Excise duty - Excise Duty shall be paid extra at actual at the time of dispatch on production

of documentary evidence as-per Schedule of Rates. Tenderer shall mention in their offer,

the percentage of Excise Duty payable at present. In case the vendor falls in different slab

on basis of turnover the increase shall be borne by the Vendor.

d) Central Sales Tax / Local Sales Tax : Central Sales Tax, wherever applicable shall be paid

extra as per Schedule of Rates. Vendor shall give details of local Sales Tax and Central

Sales Tax currently applicable in their offer. In case, Corporation is in position to supply

declaration Form (C), taxes shall be paid on concessional rates.

e) Octroi - If applicable on consignment shall be arranged by Vendor on behalf of

Corporation. This shall be paid extra on production of documentary evidence. Clearance of

the consignment at the Octroi post is the responsibility of the Vendor.

f) Turnover Tax - if any, will be borne by the Vendor.

g) Packing & Forwarding charges - Shall be paid maximum of the amount indicated in the

Schedule of Rates. Freight upto destination on "DOOR DELIVERY" basis including

loading / unloading / Stacking will be in the scope of Vendor. Rate for the same should be

clearly mentioned in the rate schedule. The delivery challan should clearly mention that the

consignment is on "DOOR DELIVERY" basis and that the freight payment / loading /

unloading charges are to be borne by the Vendor.

h) Transportation charges - Shall be paid at actual against proof of payment subject to

maximum of the amount indicated in the Schedule of Rates.



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i) Transit insurance - Transit insurance shall be arranged by the Vendor on behalf of

Corporation. This shall be paid extra at actual on production of documentary evidence

subject to maximum of amount indicated in the Schedule of Rates.

j) Works Contract Tax , if any is to be borne by the Vendor. IOCL shall deduct the same

before payment.

If the material is not supplied within the scheduled delivery period, then any increase on

Excise Duty / Sales Tax / Other statutory levies will be on Vendors account.

24. RELEASE OF SECURITY DEPOSIT :

Retention period shall be 12 months from the date of satisfactory completion of

commissioning work. In case of P.O. the retention period shall be 3 months from

completion of delivery at site.

25. FORFEITURE OF SECURITY DEPOSIT :

All sums of compensation or other sums of money payable by the Vendor may be deducted

from the Security Deposit.

In the event of Security Deposit being reduced from the original quantum due to recoveries

as aforesaid the Vendor shall within 15 days of recovery, make good the deficiency in

Security Deposit either by Cash or by way of Demand Draft.

26. PERFORMANCE GUARANTEE :

The Vendor is required to execute Bank Guarantee equivalent to 10% of the value of the

Purchase Order at the time of commencement of supplies. The Bank Guarantee will be valid

for a period of 18 months from the date of delivery at site or 12 months from the date of

commissioning of the equipment whichever is earlier.

27. PROFORMA FOR BANK GUARANTEE :

The guarantees for Security Deposit should be as per the formats/proformas supplied by the

Corporation.

28. ACCEPTANCE OF WORK ORDER BY VENDOR :

After communication of the Corporation's acceptance of the Vendor's tender, if the Vendor

fails to return the duplicate copy of the Work order and the Agreement duly signed in token

of their acceptance within 15 days the earnest money deposited may be forfeited by the

Corporation, without any further reference to the Vendor.

29. EXECUTION OF AGREEMENT :

On acceptance of quotation, the successful Vendor will have to execute an agreement with

the Corporation covering all aspects of the Contract in the standard form, immediately

before commencement of work. The intending Vendor should acquaint themselves with the

provisions of standard agreement before quoting.



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30. POWER OF ATTORNEY :

When the person signing the tender/agreement is not the Sole Proprietor or authorised

representative of the Company the original Power of Attorney of a notary certified copy

thereof authorizing such person to act and sign on behalf of the Company should be

produced.

31. PART ORDER :

Vendors should confirm that order for additional quantity upto 50% of original ordered

quantity, if required, within 6 months from the date of placement of order shall be

acceptable at the same rates and Terms & Condition.

32. DESPATCH :

The Vendor shall despatch the material to the site only after written approval from IOCL .

If due to certain unavoidable conditions, due to which the materials can not be delivered at

destined site, the Vendor if he so desires, in written request, shall be permitted to despatch

the material to the nearest available location (other than destined location) of IOCL at his

own risk and cost. Thereafter whenever the destined site is available / accessible the Vendor

shall transport the material to destined location including transit insurance, the cost of

loading, re-freight and final unloading at actual destined location as-per the W.O. The cost

for the above shall be borne by the Vendor.

33. SUPERVISION OF WORKS :

Contractor is obliged to post permanently, a qualified Engineer, for supervising the work.

Corporation will be at liberty to stop the work at the risk and cost of the Contractor, in the

absence of qualified supervisor.

34. SAFETY :

All safety equipment like Safety helmets, gloves, safety shoes, goggles, etc. should be

provided by the vendor during the execution of the work, to their personnel.

XXXXXXXXXXXXXX



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SCOPE OF WORK

1.0 SCOPE This specification covers the technical requirements of design of system, manufacture, testing at works, supply in well packed condition of high masts lighting structure, light fittings, lamps, control gears for movement / maintenance of light fitting, earthing / lightning protection of units, aviation lights for tower / supply of spares for commissioning etc. for LPG Plant under Northern Zone. The scope shall also include the erection including testing and commissioning of the system and also the supervision for erection, testing and commissioning of the system including design and construction of civil foundation.

2.0 INSTRUCTION TO BIDDER 2.1 The supplier is to consider the followings for the purpose of design.

Mast shall be of unipolar (single pole) structure. Special consideration shall be taken in respect of lamp replacement, operation and maintenance.

Meteorological Data:-

Ambient Temperature: Max: 500C, Min: 20C.

Wind load : Max. 55m / sec (as per IS 875 latest edition)

Wind Direction : to be considered

400 W HPSV lamps shall be used.

The height of mast shall be 30 M. 2.2 The vendor is to submit calculation of illumination levels, in support of levels of

illumination, by dividing the area into number of small grids with the location of mast, type of fitting / lamps used by them on receipt of the order.

2.3 The vendor is to fill in the technical data of high mast as per the format enclosed and

confirm full compliance to the specification enclosed. 2.4 The vendor shall supply the spares for commissioning and 2 years operation. A list for

the same must be enclosed. 2.5 Manufacture of masts and components, light fittings, lamps, control gears for fittings,

control gears for lantern carriage movement (i.e., raise / lower) with self sustaining winch / stainless steel wire rope / flameproof motors / control PB stations and flexible cables, shall be as per relevant Indian / International Standards. Winch motor shall be in flameproof enclosures and the control gears shall be in flameproof enclosure. The FLP enclosures shall conform to groups IIA/IIB. Masts shall be hot dip galvanised, polygon shaped and sectionalised. Necessary earthing and lighting protection of mast shall be provided.

2.6 Routine tests shall be carried out on the supplied items at manufacture's works as per

relevant standards. For imported items of masts, relevant routine test certificates need to be produced for the purpose. However, testing shall not absolve the supplier from his responsibility for making good any defect, which may be noticed



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subsequently. Site testing to demonstrate working & performance of the system shall also be carried out.

2.7 The following documents shall be supplied in four copies with offer / for approval and

six copies as final.

Technical data of mast : With offer/For Approval/Final.

Scheme diagram : With offer/For Approval/Final.

Technical data of light fittings : With offer/For Approval/Final.

Technical literature / Catalogues: With offer/For Approval/Final.

Civil foundation data / details : With offer/For Approval/Final.

Test Certificates: With offer/For Approval/Final.

Guarantee Certificates : With offer/For Approval/Final.

Earthing & Lightning Protection drg: With offer/For Approval/Final.

2.8 The owner shall provide one feeder at PMCC room having 415V, 3 Phase and Neutral power supply. 1 no. 3½ C X 50 sq. mm. XLPE A PVC (AL) cable as per work order quantity to be supplied and laid by the vendor to bring the supply at the bottom of each mast by. Suitable FLP arrangement for receiving this cable shall be provided by the vendor. Make: Any one: Fort gloster, Polycab, NICCO, Delton, Universal cables, Havels or Finolex.

2.9 The bill of material for various items / works is enclosed. The tenderer shall quote

their price accordingly. It may be noted that the quantities indicated against each may undergo changes; hence the unit prices of each item / work shall be given for any addition / deletion at future date.

2.10 2 nos. earth pits shall be provided near the mast for lightning protection and earthing.

The connection from each pit to the mast shall be arranged by the Vendor by GI strips of size 32 X 6 mm. The earth pits shall be within 10 M of the mast.

2.11 All Flameproof equipment being used shall be approved by CMRI, Dhanbad PESO,

Nagpur for use in hazardous area. 2.12 Design & construction of Civil Foundation for the mast is to be carried by the vendor

keeping in view the soil and meteorological conditions of the site. Soil investigation report of the site is attached along with the tender document for reference.

2.13 This specification is to be read in conjunction with enclosed "Detailed Technical

specification for 30 M High mast lighting.



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DETAILED TECHNICAL SPECIFICATION FOR 30 M HIGH MAST LIGHTING 3.0 EQUIPMENT SPECIFICATIONS 3.1 Mast:

The Mast structure shall be suitable up to an assured reaction arising from the wind velocity as per IS 875 Part III. The high mast shall be of continuously tapered, polygonal cross section and 30 m. high. The mast shall be fabricated from steel plates welded construction in suitable number of sections, telescopically jointed giving a continuous tapered profile and presenting good visual appearance. The base flange shall be provided with gusset and high tensile anchor bolts. The bottom section shall accommodate winch electric drive, cable plug socket etc. with a proper door opening in order to permit clear access to the above components. The door opening shall be carefully designed & reinforced & undue buckling of cut portion be prevented. The door shall be close fitting, dust and vermin proof, (IP55 weather protected) and provided with a heavy duty double locking arrangement. The mast shall have suitable earth boss (terminal) for 32 x 6 mm GI strip earth connections. Each mast shall be provided with a lighting rod for lightning protection. Both the inside and outside surfaces of the entire fabricated mast shall be hot dip galvanised. The thickness of galvanising shall be a minimum of 86 microns (610 gm per sq. m.).

3.2 Lantern Carriage:

The Lantern carriage shall be of steel tubular ring type construction designed to accommodate the specified number of luminaries radially symmetrical. The complete lantern carriage assembly shall be hot dip galvanised after fabrication. It shall have proper arrangement to avoid swing and to prevent damage to mast surface or other installed parts, during lowering/raising operation of carriage. All hardware used shall have necessary corrosion protection. The inner lining of carriage shall be provided with protective PVC arrangement.

3.3 Winch assembly:

For lowering and raising of lantern carriage assembly, a winch arrangement shall be fixed in the base of the mast. This shall have provision to operate both manually and electrically. The winch shall be suitable to handle the weight of the lantern carriage assembly with all fittings and accessories, with required factor of safety. The winch shall be of self sustaining type with positive locking arrangement without the need for brake shoe, springs or clutches. The mast shall be fitted with flexible stranded stainless steel wire ropes which shall have required factor of safety. Particular care shall be exercised in all aspects of design, manufacture, testing and installation arrangements of the system to ensure safety under all operation conditions. The material of construction of top pulley block shall be non-corrosive and preferably made up of diecast LM-6 aluminium alloy, with self lubricating bearing. The design shall ensure that the operation of pulleys is maintenance free. Close fitting guides are provided to ensure that the ropes & cables do not leave their positions from the pulley carriage. The Pulley assembly further shall be protected by galvanised canopy. The connections of ropes to the winch drums are fitted with aluminium terminal. The Thimbles shall be secured on ropes by compression splices. Two continuous ropes are to be used in the system & no intermediate joints shall be there.



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3.4 Power tool for winch drive:

The external electric driven power tool shall be single speed (1.0 m/sec to 1.5 m/sec) reversible three phase, stand operated FLP motor. The rating and capacity of the electric motor used in power tool shall be compatible to lift the design load of lantern carriage. Each high mast shall be provided with individual power tool for winch drive. The Power tool along with Plug Socket Unit shall be FLP type suitable for Gas Group II A & II and CCOE approved.

3.5 Feeder Pillar box:

Each high mast shall have one feeder pillar distribution box located near it. The feeder pillar box shall be hinged, metal enclosed, free standing type, FLP type for Gas Grp IIA & IIB and IP 65 protected. The Feeder Pillar Box shall be approved by PESO. Additional canopy for main protection shall be provided. The FLP feeder pillar box shall have 63 A SFU incomer and outgoing ELMCB ( fault level 35 MVA ), motor starters for winch drive, lighting distribution outgoing circuits, single phase 2 pole MCBs to high mast luminaries and cable glands. This box shall have space to receive incoming and outgoing cable terminations for 3 phase, 415 V, TPN supply loop in loop out. The feeder pillar box shall be connected through cable (length 5 metres approx.) to control station for raising and lowering of lantern carriage. The feeder pillar box shall be mounted on a raised concrete platform above ground level. - The feeder pillar box shall have required interface for remote control PB station through cable for raising and lowering of lantern carriage. - The Feeder Pillar Box shall be mounted on a raised concrete Platform above ground level. - The light fittings provided on the light mast shall have individual switch controls in the feeder pillar box to have the flexibility to put the selected light fittings ON / OFF.

3.6 All power and control cables shall be 1100 V grade and shall conform to the latest IS specification for M.V. cables & accessories.

4.0 SPECIFIC REQUIREMENTS 4.1 12 no. Fittings of 2 x 400 W, HPSV type shall be provided on each Light Mast. A set

of Two Neon Aviation Obstruction shall be provided on top of each mast. 4.2 After completion of job, vendor shall carryout the measurement of achieved

illumination level and shall furnish test reports. 4.3 Light fixtures shall be with IP - 54 protection. 4.4 Vendor shall furnish the following along with the bid :

i) Technical details/description of the offered system with catalogues/brochures ii) Filled in data sheet iii) PESO approval certificate for Feeder Pillar Box. iv) Total Power Consumption of the light mast. The Minimum Power factor required for light Fixtures is 0.9

5.0 INPECTION AND TESTING

The vendor shall arrange for TPIA & the cost for this shall be borne by the vendor. Approved TPIA are: 1. LLOYDS 2. BVIS 3. BAX COUNSEL 4. EIL 5. RITES



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Scope of Inspection: i. Routine Tests Certificate on Motors for winch drive. ii. Operation of Motor for Winch Drive. iii. Thickness of galvanising. iv. Power Factor of Fixtures. Min. Power factor reqd. is 0.9. Each and every lighting fixture to be checked by the TPI agency. v. All routine tests as specified by relevant Standards/codes. Test Certificates for ropes etc. shall also be checked. Tests shall comply with relevant BIS or international standards. The vendor shall give at least 15 days notice to the purchaser regarding the date of testing to enable him or his representative to witness the tests. Vendor shall furnish their detailed Q.A.P. for high mast and other components to the purchaser for review. Routine tests shall be carried out on motor for winch drive. Tests shall be carried out on winch, wire rope for conformity to assigned ratings and specifications. Tests shall comply with relevant BIS or international standards.

6.0 GUARANTEE

The vendor shall guarantee the installation for a period of 12 months from the date of issue of completion certificate. Any damage or defect that may remain undetected shall be replaced and/or rectified by the vendor at no extra cost to the owner. Decision of the engineer-in-charge shall be final in this regard. The above guarantee shall be applicable for the quality of works executed as well as for the equipment/fittings/ accessories supplied by the vendor.



Page | 31

TECHNICAL DATA SHEET FOR 30 MTR. HIGH MAST & COMPONENTS (TO BE FILLED BY THE VENDORS)

1. HIGHMAST STRUCTURE VENDOR’S CONFIRMATION / REMARKS

Height of mast (Mtrs.) : 30 Mtr. Make : Material construction : BS-EN 10 025 (old BS 4360) Thickness (in mm) : Top -- Middle -- Bottom -- Cross section of Mast in Polygon (number of sides) : Length of individual sections ( in m ): Top -- Middle -- Bottom -- Base dia and top diameter : Base diameter ( in mm ) -- Top diameter ( in mm ) -- Type of joints : Stress fit side joints Length of overlap (Mtr.) : Metal protection treatment for : Hot Dipped Galvanised Mast section Thickness of galvanisation (min) : Micron : Bottom ---- Micron : Top & Middle --- Size of opening and door at base : mm Type of locking arrangement and door panel : Details of slack board inside the base compartment : Size material & thickness of : ----- Amps TPN MCB + ELCB



Page | 32

cable termination box Size of base plate (mm) : Dia : mm Diameter and thickness Thick : mm Size of anchor plate & : mm (approx.) thickness Details of template : Weight in Kgs. of 30 Mtr. Mast : including base plate door, head frame) Lightning protection : Provided.

2. DYNAMIC LOADING AS PREVAILING AT SITE

Max. wind speed : 55 mtr/sec but not less than location req. (As per IS:875:1987) Max. gust speed time : 3 seconds Height of above ground level these Two factors are measured : 10 Mt. Factor of safety for wind load : 1.25 Factor of safety for other load : 1.15 (1.0 as per TR NO-7) Factor of safety for tower : as per TR - 7

3. FOUNDATION DETAILS

Type of foundation: to be designed as per site soil Conditions / site meteorological conditions Size of foundation: As per design Designed load bearing capacity : N.A. Design safety factor : Greater than 2.0 Considered wind pressure : As per IS-875 ( latest edition ) Considered wind speed (Km/hr) : As per IS-875 ( latest edition ) Depth of foundation : as per the design & site conditions Average soil bearing capacity : N.A. Number of foundation bolts : nos.



Page | 33

PCD of foundation bolts : mm Type of foundation bolts : High yield tensile Cold Rolled Pitched threads Bolt diameter : mm

4. LANTERN CARRIAGE

Material of construction : Class B-MS Tubes Diameter of carriage ring (mm) : mm Construction : To suit lighting design Number of joints : 2 Buffer arrangement between : PVC sleeve on carriage Carriage & masts Load carrying capacity : Kgs. Total weight of assembly : with fittings Number of fittings : 12 nos. + 2 nos. neon aviation fittings Type of fittings/fixture :

5. WINCH :

Make of winch : Number of drums/winch Gear Ratio : Capacity : Kgs. Operating speed : RPM on full load Individual drum rotation : Easily possible Method of operation : Manual & Electrical Lubrication arrangement : Permanent oil bath Type of lubricant : Gear material : Cast Iron Tested load per drum (Kg) : Kgs. per drum Kgs. for winch



Page | 34

SWL of winch at 200 rpm : Kgs. Factor of safety :

6. STAINLESS STEEL WIRE ROPE

Make Grade : ANSI 316 Number of ropes : 2 continuous ropes Construction : 7/19 Centre core material : Stainless steel core Diameter (mm) : 6 mm Thimbles & Terminals : Aluminium terminal SS Thimble Breaking load capacity : Kgs. Factor safety (specified not : 5 for system full load less than 5)

7.0 CABLE

a) Type : flexible PCP/EPR b) Material : EPR coated PCP Sheathed c) Make : d) Current carrying capacity : Amp. (Trailing cable only) e) Conductor size : 4 sq. Mm. ( min. ) f) No. of cores : g) No. of circuits :

8.0 POWER TOOL

a) Model ( Portable external / : Integral type ) b) Input supply : 230 Volts c) Wattage/HP :



Page | 35

d) Number of speeds : e) Reversible/non reversible : f) Operating speed : RPM at F.L. g) Remote control switch i) Type : Push button with chords ii) Length of control cable : h) Max time taken for – i) Raising : Minutes ii) Lowering : Minutes

9. TORQUE LIMITER

(a) Model : (b) Lifting capacity : Upto 750 Kgs. ( min. ) (c) Adjustable/Non-adjustable : Adjustable

10. EXPECTED LIFE OF MAST ( in Years ) :



Page | 36

DECLARATION "A", "B" & "C"

DECLARATION "A"

We declare that we have complied with and not violated clause No 15 of the Standard Agreement.

Date : __________________

Place : __________________ Signature & Seal of Vendor ____________________________

DECLARATION "B"

We declare that we do not have any employee who is related to any officer of the

Corporation/Central/State Government.

We have the following employee working with us who are near relatives of the


Name of the employee of Name & Designation of the officer

the Vendor of the Corpn./Central/State Govt.

1. ____________________________________________________________________________

2. ____________________________________________________________________________

3. ____________________________________________________________________________

4. ____________________________________________________________________________

Date : __________________

Place : __________________ Signature & Seal of Vendor ____________________________

DECLARATION "C"

The Tenderer is required to state whether he is relative of any Director of the Corporation or the

Tenderer is a firm in which Director of the Corporation or his relative is a partner or is any other

partners of such a firm or alternatively the Tenderer is a private company in which Director of the

Corporation is a member or Director.

1. Name of the Vendor / ________________________________________________________

and his relation with the _____________________________________________________

Director in the Corporation. _____________________________________________________

2. Name of the Director of ______________________________________________________

the Corporation who is ____________________________________________________

related to Vendor/Firm. _______________________________________________________

3. Name of the Director of the ____________________________________________________

Corporation who is a member ____________________________________________________

or a director of Firm/Vendor. ____________________________________________________

Date : __________________

Place : __________________ Signature & Seal of Vendor ______________________________

N.B.

Strike out whichever is not applicable. If the Vendor employs any person subsequent to signing

the above declaration and the employee so appointed happens to be near relative of the officer of

the Corporation/Central/State Government, the Vendor should submit another declaration

furnishing the names of such employees who is/are related to the officer/s of the




Page | 37

TECHNICAL INFORMATION TO BE FURNISHED BY TENDERER FOR

EVALUATION (All columns must be filled in with relevant information)

1. Name of the Tenderer : _________________________________________________________

2. Whether Sole Trader/Partnerships/

Private Ltd. Co. or Public Ltd. Co.: _______________________________________________

3. Address and Phone No. of :

a. Registered Office : ____________________________________________________________

____________________________________________________________________________

b. Branch/Office : _______________________________________________________________

____________________________________________________________________________

c. Factory : ____________________________________________________________________

____________________________________________________________________________

4. Name and Address and Phone No. of the Proprietors / Partners / Directors : _______________

___________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

5. Name and Address and Phone No. of the contact person in Delhi: _______________________

___________________________________________________________________________

___________________________________________________________________________

6. Year of Establishment : _______________________________________________________

7. Registration No. : _____________________________________________________________

a. Under Companies Act. : ________________________________________________________

b. Small Scale Inds. : ____________________________________________________________

c. DGTD : _____________________________________________________________________

8. Year of commencement of commercial Activity : ____________________________________

9. Capital Investment : ___________________________________________________________

10. No. of Persons employed

Office : _____________________________________________________

Factory : Skilled : _____ Unskilled : ____

11. Range of Products/Service : ____________________________________________________

____________________________________________________________________________

___________________________________________________________________________

12. Production facilities available : __________________________________________________

(Give details in separate sheet) ________________________________________________

a. Installed Capacity : ___________________________________________________________

____________________________________________________________________________

b. Power availability : ___________________________________________________________



Page | 38

____________________________________________________________________________

c. Machinery available : _________________________________________________________

____________________________________________________________________________

d. Raw material availability and source thereof : ______________________________________

____________________________________________________________________________

13. Whether the item(s) tendered are manufactured in Tender's factory : YES/NO

14. List of bought out items with reference to the type considered in the tender : ______________

___________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

15. Laboratory facilities available in factory/workshop premises (Give details in separate sheet, if

space is insufficient) : ________________________________________________________

___________________________________________________________________________

____________________________________________________________________________

16. Testing facilities available in factory/workshop premises (Give details in separate sheet, if

space is insufficient) : _______________________________________________________

____________________________________________________________________________

___________________________________________________________________________

17. Whether there is a BIS Registration for any Tendered products & if so details thereof : ____

___________________________________________________________________________

___________________________________________________________________________

18. Whether the items tendered have been supplied earlier during any of the last three years.

Indicate YES/NO (Details to be filled in Annexure XI) : YES / NO

19. Annual Turnover in any one of the last 3 financial years : _________/_________/_________.

Maximum : Rs. ____ lacs in the Year ____

20. Latest Income Tax Clearance Certificate No. and Date : ______________________________

(Attested copy of latest Income Tax Clearance Certificate in the performa prescribed by the

Govt. of India should accompany the tender. The I.T.C. Certificate should be in the name

of the firm / individual, quoting for the tender) ITCC issued in the name of :

___________________________________________________________________________

21. Sales Tax Registration No. : ____________________________________________________

22. State Sales Tax No. : _________________________________________________________

23. Central Sales Tax No. : ________________________________________________________

24. PF Registration no. : __________________________________________________________

(With concerned Regional PF Commissioner)

25. Manpower to be deployed at each site ;for installation and commissioning :-

Engineer ____________ / Fitter _____________ / Welder _________ / Pneumatic expert

____________.



Page | 39

SUMMARY OF DEVIATIONS

This questionnaire duly filled, signed & stamped must form part of vendor's bid.

______________________________________________________________________________

S.NO. DESCRIPTION VENDOR'S YES/NO

CONFIRMATION

______________________________________________________________________________

1. i) Acceptance of technical speci-

fication & scope of supply as

per attached requisition.

ii) In case of deviation, confirm

that the same has been

highlighted separately.

2. Confirm data sheets / technical

questionnaire duly filled in

are attached, wherever required.

3. i) All offers should be firm and

FOR destination basis.

ii) % rate for freight on FOR

destination/door delivery basis

is firm till execution of Purchase

order. Confirm that the freight

shall be claimed against proof of

documents.

iii. Mention % rate for packing and

forwarding charges. Confirm that

the same is firm till execution

of Work order.

iv. Mention existing % rate for

Excise duty, if applicable on the

product. Original Excise Gate

Pass shall be submitted alongwith

bill.

v. Mention % rate of Sales Tax appli-

cable. Confirm the Sales Tax shall

be against documentary proof.



Page | 40

______________________________________________________________________________


CONFIRMATION

______________________________________________________________________________

vi. Confirm any variation in tax/duty,

etc. beyond delivery date shall be

borne by you (vendor)

vii. Confirm that transit risk is

in your account. Also mention

% rebate to be allowed in case

the purchaser arranges transit

insurance.

4. Confirm quoted prices will remain

firm and fixed till complete

execution of the order.

5. Confirm acceptance of our terms of

payment specified in the attached

terms and conditions.

6. Confirm that performance Bank

Guarantee for 10% value of purchase

order / contract for the entire guarantee

period exactly as per format in

the attached terms and conditions

shall be furnished alongwith the

dispatch documents.

7. Confirm acceptance of price reduction

schedule for delay in deliveries

specified in the attached terms and

conditions.

8. Confirm acceptance of part order.

9. Confirm acceptance of attached

standard agreement for works contract

including general conditions.

a) Confirm your offer is valid for

180 days from due date / extended

due date of tender of tender (excluding

the date of opening of the technical bid)

11. Confirm that you shall render all

facilities and help for inspection to the

inspectors / IOCL officials on free of

charge basis, irrespective of



Page | 41

______________________________________________________________________________

_____________________________________________________________________________


CONFIRMATION

______________________________________________________________________________

inspection is arranged and paid either

by bidder or purchaser.

12. Confirm that drawings/design and/

QAP will be approved by IOC

before start of manufacture.

_____________________________________________________________________________

Supplier's Signature with _______________________________

date and seal

Name : ______________________________________________

____________________________________________________

Address :

____________________________________________________

____________________________________________________

____________________________________________________



Page | 42

INDIAN OIL CORPORATION LIMITED

(MARKETING DIVISION)

PROFORMA FOR BANK GUARANTEE FOR SECURITY DEPOSIT (TO BE EXECUTED ON STAMP PAPER OF RS.100/-)

______________________________________________________________________________

BANK GUARANTEE FOR SECURITY DEPOSIT.

1. In consideration of the Indian Oil Corporation Ltd., having its Registered Office at G-9, Ali

Yavar Jung Marg, Bandra (East), Bombay-400 051 (hereinafter called the Corporation) having

agreed to exempt ---------------------------------------------------------------------------------------------

(hereinafter called the said Supplier(s) from the demand under the terms and conditions of

Work order No. LPG/ENGG/-------------------- dt. ----------------- made between the Corporation

and -----------------------------(hereinafter called "the said Work order") of Security Deposit for

the due fulfillment by "the said Suppliers" of the terms and conditions contained in the said

Work order, on production of a Bank Guarantee of Rs.---------------------------(Rs.-----------------

-------------------------------------------------only)

We,----------------------------------------------hereinafter referred to as "The Bank" at the request

of ---------------------------------(Supplier(s) do hereby undertake to pay to the Corporation an

amount not exceeding Rs.-------------------------(Rs.------------------------------------------only)

against any loss or damage caused to or suffered or would be caused to or suffered by the

Corporation by reason of any breach by the said Supplier(s) of any of the terms or conditions

contained in the said Work order.

2. We, -------------------------------------------------------------(indicate the name of Bank) do hereby

undertake to pay the amounts due and payable under this guarantee without any demur, merely

on a demand from the Corporation stating that the amount claimed is due by way of loss or

damage caused to or would be caused to or suffered by the Corporation by reason of breach by

the said supplier(s) of any of the terms or conditions contained in the said Work order or by

reason of the Supplier(s) failure to perform the said Work order. Any such demand made on

the Bank shall be conclusive as regards the amount due and payable by the Bank under this

guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs--------------------------------------

3. We undertake to pay to the Corporation any money so demanded notwithstanding any dispute

or disputes raised by the Supplier(s) in any suit or proceedings pending before any Court or

Tribunal or Arbitrator relating thereto our liability under this present being absolute and

unequivocal. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under and the Supplier(s) shall have no claim against us for making

much payment.

4. We, -------------------------------------------------------------------- (indicate the name of Bank)

further agree that the guarantee herein contained shall remain in full force and effect during the

period that would be taken for the performance of the said Work order and that it shall

continue to be enforceable till all the dues of the Corporation under or by virtue of the said

Work order have been fully paid and its claims satisfied or discharged or till the Corporation



Page | 43

certifies that the terms and conditions of the said Work order have been fully and properly

carried out by the said Supplier(s) and accordingly discharge this guarantee. Unless a demand

or claim under this guarantee is made on us in writing on or before----------------------------------

----------we shall be discharged from all liability under this guarantee thereafter.

5. We,-----------------------------------------(indicate the name of Bank) further agree with the

Corporation that the Corporation shall have the fullest liberty without our consent & without

affecting in any manner or obligations hereunder to vary any of the terms and conditions of the

said Work order or to extend time of performance by the said Supplier(s) from time to time

or to postpone for any time or from time to time any of the powers exercisable by the

Corporation against the said supplier(s) and to forbear for enforce any of the terms and

conditions relating to the said Work order and we shall not be relieved from our liability by

reason of any such variation or extension being granted to the said Supplier(s) or for any

forbearance, act or omission on the part of the Corporation or any indulgence by the

Corporation to the said Supplier(s) or by any such matter or thing whatsoever, which under the

law relating to sureties would, but for this provisions have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

Supplier(s)

7. We, --------------------------------------------------------(indicate the name of Bank) lastly undertake

not to revoke this guarantee during its currency except with the previous consent of the

Corporation in writing.

Dated the --------------day of ---------------------201

For-----------------------------------

(indicate the name of Bank)

VENDOR'S SIGNATURE

DATE:

SEAL:

INDIAN OIL CORPORATION LIMITED

(MARKETING DIVISION)



Page | 44

PROFORMA OF PERFORMANCE BANK GUARANTEE

(TO BE EXECUTED ON STAMP PAPER OF RS.100/-)

_____________________________________________________________________________________________

PERFORMANCE BANK GUARANTEE

Bank Guarantee No.-----------------------------

Dated : --------------------------------------------

Amount Rs. --------------------------------------

Valid Upto: --------------------------------------

To,

Indian Oil Corporation Limited

WHEREAS Indian Oil Corporation Limited (hereinafter called the 'CORPORATION' which

expression shall include its successors, assigns) has placed a Work order No.-------------------------

---------------dated---------------on Messrs---------------------having its Registered Office at -----------

----------------------------------------(hereinafter called 'the Supplier' which expression shall in so far

as the context admits include their successors and assigns) for the purchase of ------------------------

-----on terms and conditions mentioned in the said Work order.

AND WHEREAS in terms of Clause No. ---------------- of the said Work order the Suppliers are

required to submit a Bank Guarantee for 10 % of the Order value amounting to Rs.------------------

----towards the performance of the units during the warranty period spelt out in the said order:

AND WHEREAS we --------------------, the Bank (hereinafter called the 'Bank' which expression

shall include its successors assigns) on the request made by the Suppliers have agreed to give the

required Bank Guarantee aforesaid.

NOW THIS INDENTURE WITNESSETH that it is agreed by and between the parties hereto as

follows:

1. We, the Bank so as to bind ourselves and our successors and assigns do hereby irrevocably

undertake and guarantee performance of the units that may be supplied by the suppliers under

the above said Work order and do hereby irrevocably undertake to pay to you on demand in

writing without demur and without reference to the Suppliers all and any sums of money at

any time or from time to time demanded by you upto an aggregate limit of Rs.-----------------

which being the 10% value of the above said Work order if all or any of the Units that may be

supplied by the Suppliers fails in their warranty period mentioned in the Contract.

2. We, further, agree that the guarantee herein contained shall remain in full force and effect upto

and until the date of completion of the warranty period mentioned in the Contract which is 18

months from the date of commissioning or 24 months from the date of dispatch whichever is

earlier, provided always that notwithstanding anything hereintofore contained the liability of

the Bank hereunder shall remain valid till -------------------------------------------------, after

which date it will automatically lapse unless a demand is made by the Corporation before that

date.



Page | 45

3. Although as between the Bank and Suppliers the Bank is the guarantor only, the Bank agrees

and confirms that as between itself and the Corporation, the Bank shall be primarily liable for

the payment of the amount/s that may be claimed by the Corporation by virtue of this

guarantee and that the Bank shall be treated as the principal debtor.

4. We further agree that the Corporation shall have the fullest liberty without affecting in any

manner our obligations hereunder and without reference to us to vary any of the terms and

conditions of the said Contract and/or to extend time of performance by the Suppliers from

time to time or to postpone for any time or from time to time any of the obligations of the

Suppliers or powers exercisable by the Corporation against the Supplier and/or forbear to

force any of the terms and conditions of or relating to the said Contract and that we shall not

be released from our liability under this Guarantee/Undertaking by reasons of any such

variation or extension being granted to the said Supplier or for any forbearance and/or

omission on the part of the Corporation or any indulgence by the Corporation to the Suppliers.

5. The Bank will not be entitled to any of the rights conferred on Sureties by Sections 133, 134,

135, 139 and 141 the Indian Contract act, 1872.

6. The Bank will not require any proof or judgement, document, decree or any direction from any

Court/Arbitrator or otherwise to substantiate the claims of the Corporation against the

Suppliers. The right of the Corporation under this Guarantee will not be affected by reason of

any pending proceeding before any Court or Arbitrator.

7. Notwithstanding any thing contained hereinbefore our liability under this Guarantee is

restricted to Rs.----------------------

8. We further agree that this Guarantee shall not be affected by any change in the Constitution of

the Bank or the Suppliers.

Yours faithfully,

For---------------------------------------------------Bank

Signature--------------------------------------------

Specimen Signature No.--------------------------

Name -----------------------------------------------

Designation----------------------------------------

Name of the Branch-------------------------------

( To be executed if applicable on obtaining work order )



Page | 46

INDEMNITY BOND / UNDERTAKING FOR P.F. REGISTRATION PROFORMA `A' (On Rs.100. Stamp paper)

(To be typed in double spacing) From

M/s _________________________________________________________

(Contractor)

To,

M/s. Indian Oil Corporation Limited

Sub: (1) Work Order No.________________Dated_________________

(2) Agreement No._________________Dated_________________

THIS INDEMNITY BOND/UNDERTAKING EXECUTED at_________________

this ____________________ day of __________________ 201____ by

Messrs _____________________________________________________ hereinafter called "The

Contractors" (which expression shall mean and include, if the context so admits, the partners or

partner for the time being of the Firm and their or his respective heirs, executors and

administrator/its successors and assigns in law) in favor of INDIAN OIL CORPORATION

LIMITED a company incorporated under the Companies Act 1 of 1956 and having its registered

Office at Indian Oil Bhawan G-9, Ali Yevar Jung Marg. Bandra (East) Mumbai - 400 051

hereinafter called " The Corporation " (which expression shall include its successors and assigns

in Law).

WHEREAS the Corporation, desirous of having executed certain Work Order

No._________________ dated _______________ issued by the Corporation on the Contractors,

has caused drawings, specifications and bills of quantity showing and describing the work to be

done prepared and the same have been signed by or on behalf of the parties hereto AND

WHEREAS the Contractors have agree with the Corporation the execute and perform the said

work specified in the said Work-Order upon certain terms and conditions provided in the

Agreement executed between the Contractors and the Corporation and also contained the General

Conditions of Contract attached

thereto.

AND WHEREAS the Contractors are bound by law to comply with the provisions of various

Labor Laws like Minimum Wages Act, 1948; Equal Remuneration Act, 1976; Inter-State Migrant

workmen (Regulation of Equipment and Conditions of Service)

Act, 1979, Contract Labor (Regulations and Abolition) Act, 1970. Workmen's Compensation

Act, 1923; Employees State Insurance Acts also the Provident Fund Act providing for Provident

Fund Scheme for laborers engaged by the Contractor but in event of violation of the provisions of

various amenities and facilities to the workers under the different labor laws, not only the

Contractors but also the Corporation as the principal employer becomes liable for the acts of

omission and commission by the Contractors.

IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND/UNDERTAKING BY THE

CONTRACTORS to indemnity and keep indemnified the Corporations as stated hereinafter.

1. The Contractors hereby undertake to furnish a Certificate with regard to the number of

laborers employed by them in the Corporation/in other Organizations throughout the country to

the Location In- charge of the Corporation where the work in undertaken by the Contractors.



Page | 47

2. The Contractors hereby confirm and state the they are duly registered under the Contract

Labor (Regulation and Abolition) Act, 1970 as amended from time to time and that they

undertake to furnish a certified copy of the requisite Licence obtained by the Contractors from the

competent authority to the Corporation's representative.

3. The Contractors hereby undertake to keep proper record of attendance of his laborers and

will give opportunity to the Officers of the Corporation to supervise the same and confer upon the

Corporation's representative the right to counter-sign the said register if so required by the

Corporation. The Contractors shall provide a copy of the pay sheets to the Location in-charge of

the Corporation nominated by the Corporation for supervision of the payment of wages made the

laborers by the Contractors and also confer the right on the Corporation's representative to

supervise the payment of wages to the laborers on the spot whenever required by the Corporation.

4. The Contractors state that they are fully aware of the provisions of the Provident Fund

Act, particularly with regard to the enrolment of the laborers as members of Provident Fund. The

Contractors further confirm that they are aware of the provisions and that they are obliged to

recover Provident Fund contribution from the eligible laborers engaged by the them and, after

adding their own contribution, remit the same to RPFC. The Contractors state and confirm that

they are fully aware of their obligation to remit the said amounts on account of Provident Fund to

the RPFC within the prescribed period and that they have obtained a separate code number from

the Regional Provident Fund Commissioner which is bearing

S.No.__________________dated___________ from RPFC__________________.

5. The Contractors will afford all opportunities to the Corporation whenever required to

verify that the Provident Fund is actually deducted by the Contractors from the wages of the

laborers and same together with the Contractors contribution has been duly remitted by the

Contractors to the concerned P.F. etc. Commissioner. The Contractors also undertake to provide

photocopy of receipt issue by the concerned P.F. Commissioner for having received the P.F.

contribution from the Contractors.

6. In the event of Location-in-Charge of the Corporation is not satisfied about the payment of

wages made and the recovery of P.F. etc. from the laborers employed by the Contractors, the

Contractors hereby agree and authorise the Corporation to withhold the payment of their bills till

the Contractors complete all their obligations.

7. Notwithstanding provisions contained in Clause 4 above, the Contractors hereby

undertake and authorise the Corporation to recover dues payable by the Contractors to the

laborers employed by them as also amounts on account of P.F. contributions (including the

Contractors contribution) as also all losses, damages, costs, charges, expenses, penalties from

their bills and other dues including the security amount.

8. The Contractors hereby agree confirm and declare that they fully complied and will

comply with the provisions of various labor laws, particularly those referred to herein above and

that no violation of the Provision of various amenities and facilities to workers under different

laws has been done by them and in the event of any past or future violation of the various labor

laws, the contractors shall indemnify and keep the Corporation duly indemnified against all

losses, damages, costs, charges, expenses, penalties suit or proceedings which the Corporation

may incur, suffer or be put to.



Page | 48

9. The Contractors hereby agree that the aforesaid indemnity undertaking are in addition to

and not in substitution of the terms and conditions contained in the tender documents and the

Work-Order and also the Agreement executed by the Contractors with Corporation.

10. The Contractors hereby confirm agree and record that this letter of undertaking and

indemnity shall be irrevocable and unconditional and shall be binding on their heirs, executors,

administrations and legal representatives and shall ensure for the Corporation's benefit and for the

benefit of its successors and assigns.

11. "That all questions, issues, disputes and differences between the Contractors and the

Corporation arising under this indemnity bond/undertaking shall be referred to arbitration in the

same manner as indicates in the Contract dated ___________ executed between the Contractors

and the Corporation."

Yours faithfully,

Date

Witness (1)

(Full address)

Witness (2)

(Full address)



Page | 49

(To be executed if Applicable on obtaining work order)

INDEMNITY BOND / UNDERTAKINGS FOR P.F. REGISTRATION PROFORMA `B' (On Rs.100/- Stamp paper)

(To be type in double spacing)

From :

M/s _________________________________________________________

(Contractor)

To,

M/s. Indian Oil Corporation Limited

Sub: (1) Work order No._________________Dated________________

(2) Agreement No.__________________Dated________________

THIS INDEMNITY BOND/UNDERTAKING executed

at________________________________________this____________day of_________201___

by Messrs_______________________________________________________ hereinafter called

"The Contractors" (which expression shall mean and include, if the context so admits, the partners

or partner for the time being of the Firm and their or his respective heirs, executors and

administrators/its successors and assigns in law) in favor of INDIAN OIL CORPORATION

LIMITED a company incorporated under the companies Act 1 of 1956 and having its Registered

Office at Indian Oil Bhawan G- 9, Ali Yavar Jung Marg, Bandra (East), Mumbai - 400 051

hereinafter called "The Corporation" (which expression shall include its successors and assigns in

law).

WHEREAS the Corporation, desirous of having executed certain work specified in the Work

Order No.___________________ dated ___________ issued by the Corporation on the

Contractors, has caused drawings specifications and bills of quantity showing and describing the

work to be done prepared and the same have been signed by or on behalf of the parties hereto

AND WHEREAS the Contractors have agreed with the Corporation to execute and perform the

said work specified in the said work order upon certain terms and conditions provide in the

agreement executed between the Contractors and the Corporation and also contained in the

General Conditions of Contract attached thereto.

AND WHEREAS the Contractors are bound by law to comply with the provision of various

Labor Laws like Minimum wages Act, 1948 equal Remuneration act, 1976, Inter-State Migrant

Workmen (Regulation of employment and conditions of Service) Act, 1979, Contract Labor

Regulation and Abolition) Act, 1970, Workmen's Compensation Act, 1923, Employees state

Insurance Act as also the Provident Fund Act providing for provident Fund Scheme for Labors

engaged by the Contractors but in the event of violation of the provision of various amenities and

facilities to the workers under the different labor laws, not only the Contractors but also the

Corporations as the principal employer becomes liable for the acts of omission and commission

by the Contractors.

IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND/UNDERTAKING BY THE

CONTRACTORS to indemnify and keep indemnified the Corporation as stated hereinafter.

1. The Contractors hereby undertake to furnish a certificate with regard to the number of laborers

employed by them in the Corporation/in other organisations throughout the country to the

Location In-Charge of the Corporation where the work is undertaken by the Contractors.

2. The Contractors hereby confirm and state that they are duly registered under the Contract Labor

(Regulation and Abolition) Act, 1970 as amended from time to time and that they undertake to

furnish a certified copy of the requisite Licence obtained by the Contractors in the competent

authority to the Corporation's representative.



Page | 50

3. The Contractors hereby undertake to keep proper record of attendance of his laborers and will

give opportunity to the officers of the Corporation to supervise the same and confer upon the

Corporation's representative the right to counter-sign the said register if so required by the

Corporation. The Contractor shall provide a copy of the pay sheets of the pay sheets to the

Location In-charge the Corporation nominated by the Corporation for supervision of the payment

of wages made to the laborers by the Contractors and also confer the right on the Corporation's

representative to supervise the payment of wages to the laborers on the spot whenever required by

the Corporation.

4. The Contractors state they are fully aware of the provisions of P.F. Act and the rules made

there under. The Contractors hereby confirm that the said act and the rules made thereunder are

not applicable to them since they have not employed laborers exceeding............. at any time and

that the laborers so far employed were also not on continuous basis. The Contractors further

confirm in this regard that no worker employed by them is in service for a continuous period of 60

days in a quarter and under such circumstances none of the workers employed by them is eligible

for P.F. benefits under the said Act. The Contractors therefore, state that they are exempted from

the purview of the said Act and the rules made thereunder and they are therefore, not required to

obtain a separate code number from the RPFC.

5. The Contractors hereby undertake and agree that in the event of any claim on account of P.F.

liabilities arising in future, they shall keep the Corporation duly indemnified against all losses,

damages, charges, expenses, penalties, suits or proceedings which the Corporation may incur,

suffer or be put to on that account.

6. The Contractors hereby agree, confirm and declare that they have fully complied and will

comply with the provisions of various labor laws, particularly those referred to herein above and

that no violation of the provisions of various amenities and facilities to the workers under

different laws has been done by them and in the event of any past or future violation of the

various labor laws, the Contractors shall indemnify and keep the Corporation duly indemnified

against all losses, damages, costs, charges, expenses, penalties, suits or proceedings which the

Corporation may incur, suffer or be put to.

7. The Contractors hereby agree that the aforesaid indemnity undertakings are in addition to and

not in substitution of the terms and conditions contained in the tender documents and the Work

Order and also the Agreement executed by the Contractors with the Corporation.

8. The Contractors hereby confirm, agree and record that this letter of Undertaking and Indemnity

shall be irrevocable and unconditional and shall be binding on their heirs, executors

administrators and legal representatives and shall ensure for the Corporation's benefit and for the

benefit of its successors and assigns.

9. That all questions, issues, disputes and differences between the Contractors and the Corporation

arising under this indemnity bond/undertaking shall be referred to arbitration in the same manner

as indicated in the contract dt. ______________ executed between the Contractors and the

Corporation.

Yours faithfully,

Date:

Witness (I) Witness (2)

Full address Full address



Page | 51

DECLARATION ( On non-judicial stamp paper of Rs.100/-.)

Sub: Contract/Work Order No._______________

Dated_________________________

1. We the Contractors hereby agree, undertake to faithfully observe and comply with the

following during the performance of the contract.

We shall

a) Deploy trained and competent employees who are physically fit and are not suffering from any

chronic or contagious disease.

b) Be responsible for and arrange and bear costs of such equipment, cleaning materials, uniforms

and other paraphernalia necessary to render effectively the services required by the Corporation,

c) Be responsible and liable for payment of salaries, wages and other legal dues of our employees

for the purpose of rendering the services required by the Corporation under the above contract and

shall maintain proper books of accounts, records and documents. We shall however as the

employer, have the exclusive right to terminate the services of any of our employees and to

substitute any person instead.

d) Comply is all respects with the provisions of all statutes, rules and regulations applicable to us

and/or our employees and in particular we shall obtain the requisite licence under the Contract

Labor (regulation and Abolition) Act, 1970 and the rules made thereunder.

e) Ensure that our employees while on the premises of the Corporation or while carrying out their

obligations under the contract, observe the standards of cleanliness decorum, safety and general

discipline laid down by the Corporation or its authorized agents and Corporation shall be the sole

judge as to whether or not we and/or our employees have observed the same.

f) Personally and exclusively or employ sufficient supervisory personnel exclusively to supervise

the work of our employees so as to ensure that satisfaction of the Corporation .

g) Ensure that our employees will not enter or remain on the Corporation's premises unless

absolutely necessary for fulfilling our obligations under the contract.

h) Not do or suffer to be done in or about the premises of the corporation anything whatsoever

which in the opinion of the Corporation may be or become a nuisance or annoyance or danger

which may adversely affect the property, reputation or interest of the Corporation.

i) Not do or suffer to be done in or about the premises of the Corporation anything whereby any

policy of insurance taken out by the Corporation's against loss or damage by fire or otherwise

may become void or voidable.

j) Be liable for and make good any damage caused to the Corporation's properties or premises or

any part thereof or to any fixtures or fittings thereof or therein any act, omission, default or

negligence on our part or on the part of our employees or our agents.



Page | 52

k) Indemnify and keep indemnified the Corporation, its officers and employees from and against

all claims, demands, actions suits and proceedings, whatsoever that may be brought or made

against the Corporation by or on behalf of any person, body, authority whosoever and whatsoever

and all duties, penalties, levies, taxes, losses, damages, costs, charges and expenses and all other

liabilities of whatsoever nature which the Corporation may now or hereafter be liable to pay, incur

or sustain by virtue of or as a result of the performance or non- performance or observance or

non-observance by us of any or the terms and conditions of the contract. Without prejudice to the

Corporation's other rights, the Corporation will be entitled to deduct from any compensation or

other dues payable to us, the amount payable by the Corporation as consequence of any such

claims, demands, costs, charges and expenses. The Corporation shall not be responsible for death,

injury or accidents to our employees which may arise, out of or in the course of their duties on or

about that the Corporation's property and premises and in the event that the Corporation is made

liable to pay any damage or compensation in respect of such employees, we hereby agree to pay

to the Corporation such damages or compensations upon demand. The Corporation shall also not

be responsible or liable for any theft, loss, damage or destruction of any property that belongs to

us or our employees lying in the corporation's premises from any cause whatsoever.

2. It is hereby declared that we are, for the purposes of this contract independent contractors and

all persons employed or engaged by us in connection with our obligations under the contract shall

be our employees and not of the Corporation.

3. On the expiration of the contract or any earlier determinations thereof, we shall forthwith

remove our employees who are on the Corporation's premises or any part thereof failing which,

our employees, agents, servant's etc. shall be deemed to be trespassers and on their failure to

leave the Corporation's premises, the Corporation shall be entitled to remove all persons

concerned ( if necessary by use of force ) from the Corporation's premises and also to prevent

them (if necessary by use of force) from entering upon the Corporation's premises.

4. We hereby undertake and declare that, in the event the workmen/employees/persons engaged

by us ("the Contractors employees") to carry out the purpose hereof, attempt to claim employment

with the Corporation or attempt to be declared as employees with the Corporation or attempt to

become so placed, then in all such cases, we shall assist the Corporation in defending all such

attempts of the Contractor's employees AND we shall bear and pay solely and absolutely all costs,

charges and expenses including legal charges incurred or which may be incurred in defending all

such attempts and any appeal or appeals filed by the Corporation therein or relating thereto AND

we hereby indemnify forever the Corporation against all such costs, charges and expense or

damages, whether recurring or not financial or otherwise, caused to or incurred by Corporation, as

a result of such attempt by the Contractors employees.

5. It is hereby agree that the Corporation shall be entitled to set off any debt or sum payable by us

either directly or as a result of vicarious liability to the Corporation against any monies payable or

due from the Corporation to us or against any monies lying or remaining with the Corporation and

belonging to us or any of our partners or directors.

Contractor's Signature or Authorized Attorney

To be witnessed by Notary or

by an Official of IOC Ltd.



Page | 53

Stamp Paper of Rs.100/-

W A R R A N T Y

We, M/s. __________________________________________the Contractors having our office at

and having a permanent registration with National Small

Industries Corporation, New Delhi, do hereby give guarantee to Indian Oil Corporation Limited,

for the undermentioned work executed by us.

Name of Work

Work Order No. (And other details)

Date of Commencement

Date of Completion

We undertake, without reservation, to a guarantee period of twelve months commencing from

commissioning in respect of the works mentioned above. We further undertake, during the period

of this guarantee, to repair free of charge any defects that may arise on accounts of defects/faults

in workmanship or quality. We shall not be responsible for any defects on account of alterations

in the work carried out subsequent to the work originally executed by us.

This is in line with clause 15 of the Works Contract Agreement dated executed by us.

It is also stated that I, Smt / Shri (the undersigned) have the authority

to execute this undertaking on behalf of M/s. (Contractors).

For on behalf of M/s. .

Date and Address

xxxxxxxxxxxxxxx

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