Tender - MUPL - 29551 · Bharat Petroleum Corporation Limited (BPCL), a MAHARATNA Company, has been...

CRFQ 1000289354 E-Tender System ID – 29551

CPO REFINERIES

TENDER FOR

OFC BASED PIPELINE CONDITION MONITORING

& SURVEILLANCE (PCMS) SYSTEM FOR

MUMBAI - URAN PIPELINE (MUPL)

REQUEST FOR QUOTATION

CRFQ Number – 1000289354

E-Tender System IDs : 29551

Tender Calendar Details

Stage Name Start Date End date and

Time

Tender release 05.10.2017 02.11.2017,

11:00 Hrs IST

Pre-bid meeting

16.10.2017, 10:00 Hrs IST.

PQ bid opening 02.11.2017, 11:30 Hrs IST

-

Technical bid opening Will be intimated later -

Priced Bid Opening Will be intimated later -


NOTICE INVITING E-TENDER

OFC BASED PIPELINE CONDITION MONITORING & SURVEILLANCE

(PCMS) SYSTEM FOR MUMBAI - URAN PIPELINE (MUPL)

1.0 INTRODUCTION

Bharat Petroleum Corporation Limited (BPCL), a MAHARATNA Company, has

been one of the leading petroleum refining and marketing company in India since its

inception in 1956.

The BPCL Group owns a robust network of 2241 km of Product pipelines with

design capacity of 17.84 MMT. Pipelines have achieved a throughput of 14.06

MMT in the year 2016-17 which is the highest so far. Pipelines have transported

about 5072 MMTKM of petroleum products to BPCL’s marketing locations spread

across Northern, Central, Western & Southern parts of the country, which accounts

for approximately 40% of the total primary transportation.

BPCL is having Kota-Jobner Pipeline (KJPL) used for transportation of finished

petroleum products. This pipeline is used for transfer of MS, SKO & HSD products

for a distance of 211 KM from Kota to Jobner (Jaipur). KJPL is branch line of

existing pipeline network and is linked to BKPL and MMBPL at Kota. The 211 KM

stretch of pipeline runs through the eastern part of state of Rajasthan. In this section

there are 6 Nos. of Sectionalizing Valve Stations (called SV-1 to SV-6), 1 No. of

Pumping Location (called Kota) & 1 No. of Receipt Location (called Jobner).

In the KJPL, 2 No. of direct burial twelve core Optical Fiber Cable (OFC) is already

laid along the pipeline, out of which maximum 8 fibers are in use (working fibers).

Remaining 16 cores are spare and not in use (dark fibers). BPCL desires to install an

OFC based Pipeline Condition Monitoring & Surveillance (PCMS) System using

dark fibers available along with the pipeline.

The PCMS shall be capable of detecting Third Party Intervention events,

recognizing the type of event (to establish the level of threat) and of reporting the

location of these events with sufficient precision to offer the Operations of the

pipeline the possibility of taking action to prevent any damage/pilferage to the

pipeline.

2.0 E-TENDER

E-Bids in 3 parts are invited for the tender for ‘OFC BASED PIPELINE CONDITION

MONITORING & SURVEILLANCE (PCMS) SYSTEM FOR MUMBAI - URAN PIPELINE (MUPL)’

in complete accordance with tender documents and its attachments.


All prospective bidders are requested to enroll themselves in to our e-tendering

platform https://bpcleproc.in/ maintained by M/s. E-procurement Technologies Ltd,

our authorized Service Provider for E-tendering.

Upon logging in to the e-procurement website, bidders can download the bid

documents and shall thoroughly go through the same. All documents required for

the bid, shall be uploaded on the appropriate place in the E-Procurement web site,

digitally signed. No physical scanned documents need to be uploaded except those

specifically indicated.

As a pre-requisite for participation in the tender, bidders are required to

obtain a valid Digital Signature Certificate of Class 2B or Class 3 (Signing and

Encryption/Decryption) and above as per Indian IT Act from the licensed

Certifying Authorities operating under the Root Certifying Authority of India

(RCIA), Controller of Certifying Authorities (CCA). The cost of obtaining the

digital certificate shall be borne by the bidder.

Bidders are advised to read the Instructions for participating in the electronic tenders

directly through internet (Bid Submission Manuals are available on the above

mentioned e-procurement site) and get conversant with the process of online

submission of the tenders well in time so as to submit tenders by the due date.

E-Bidding instructions are also attached along with the tender document for

reference and guidance.

3.0 PRE-BID MEETING:

3.1 Pre-bid meeting is scheduled on 16th October 2017, 10:00 AM at BPCL Mumbai

Refinery. All interested bidders are requested to reach the site before 10:00 AM.

The purpose of the pre- bid meeting is to clarify any doubts of the Bidders on the

interpretation of the provisions of tender. Bidder(s) are requested to submit their

queries, mentioning firm name, clause no. & clause by a letter/ e-mail to the

Engineer-in-charge in order to have fruitful discussions during the meeting. All

Bidders are requested to acquaint themselves about the site and tender conditions for

better clarity, before submitting their bids. Necessary clarifications (if any), may be

obtained prior to submission of the bid.

3.2 Contact Persons:

Shri. V Vasu, Chief Maint Manager Inst (Pipelines), BPCL – MMBPL

Tel No. 022 – 2552 4245. E mail: [email protected]

Shri. S O Kakan, DGM Maint (Pipelines), BPCL – MMBPL

Tel No. 022 – 25533150. E mail: [email protected]

Bidders shall visit the location, at their own expense to see the site conditions before

quoting for the job. Bidders should contact Engineer-in-charge for getting

information required for visiting the site locations well in advance. Bidders to obtain


all the information required for executing the contract from site. No request will be

entertained on this count even if bidders choose not to visit. No claim what so ever

may be shall be entertained on this ground.

Bidders may submit the queries in following format (in excel):

Sr

No

Tender

Page No

Clause

No

Clause Clause details Query

4.0 PRE-QUALIFICATION CRITERIA:

4.1 Bidders, fulfilling all the technical & commercial qualifying criteria as per the pre-

qualification document attached, shall only be considered for further evaluation of

bids.

5.0 EARNEST MONEY DEPOSIT (EMD) :

5.1. The interest-free Earnest Money Deposit (EMD) of Rs 1,00,000/- (Rupees One

Lakh Only) to be submitted by way of crossed account payee Demand Draft drawn

on any nationalized / scheduled bank in favour of "BHARAT PETROLEUM

CORPORATION LTD" payable at Mumbai. The EMD shall be arranged prior to

the due date & time of opening of the "Pre-qualification Bid".

The following categories of bidders are however exempted from depositing

EMD:

a) Units registered with National Small Industries Corporation (NSIC);

b) Units falling under Micro & Small Enterprises (MSEs) category and

registered with authorities specified under Public Procurement Policy for

MSEs and as defined under the MSMED Act 2006. Vendor shall submit the

EMI and EMII certificate from DIC along with their offer.

The above are subject to the fulfilling of under mentioned conditions:

a) Units should be registered with National Small Scale Industrial Corporation

Limited (NSIC) or with any of the Authorities specified under the Public

Procurement Policy for MSE’s. (DIC/KVIC/KVIB/Coir

Board/NSIC/Directorate of Handicrafts and Handloom or any other body

specified by Ministry of MSME.)

b) The Unit should be registered for the item tendered.

c) The monetary limit, if any, indicated in the registration certificate should cover

value of items ordered.

d) Registration Certificate is valid for a period at least up to validity of the offer.

e) Self-attested copy of valid relevant registration certificate should be submitted

in support.


f) Registration with DGS&D will not entitle a Tenderer to claim above

exemption.

g) Units registered with National Small Industries Corporation (NSIC) or MSE

subject to:

Such bidders must upload appropriate proof along with their "Technical Bid",

to show that they are eligible for the exemption from EMD (application for

registration as NSIC / MSE or for renewal will not be acceptable), failing

which such bid will be treated as bid received without EMD and liable to be

rejected.

h) All MSEs who are having Udyog Aadhaar Memorandum (UAM) shall be

given all benefits available under Public Procurement Policy for MSEs order

2012. Therefore, UAM shall also be accepted as a valid document for vendors

seeking benefits under PPP for MSEs order 2012

i) Registration with DGS&D will not entitle the Bidder to claim exemption from

payment of EMD.

5.2 “Earnest Money Deposit” (EMD), wherever applicable, shall be paid separately by

Demand Draft (DD) / Banker’s Cheque drawn in favour of Bharat Petroleum

Corporation Limited and payable at Mumbai, or by electronic funds transfer or bank

guarantee.

5.3 The Bank Guarantee in lieu of EMD shall be furnished on non-judicial stamp paper

of Rs. 500/- value and in the prescribed Performa given in the Tender Document.

5.4 Bank Guarantee (BG) shall be executed by any Scheduled Bank approved by

Reserve Bank of India as per the proforma. The BG shall remain valid for a period

of six months from the due date of opening the tender.

5.5 Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be

sent separately to CPO (Head), CPO-Refineries, BPCL. Copy the DD/ Banker's

cheque/ BG as the case may be, along with proof of dispatch to be uploaded along

with "Pre-qualification Bid". Bids without EMD are liable to be rejected.

5.6 EMD can be also submitted through electronic fund transfer to the Account as

detailed below;

Details of Bank for Electronic Fund Transfer:

Beneficiary-Bharat Petroleum Corporation Limited

Name of the Bank- Standard Chartered Bank, M G Road, Address-90, M G Road,

Fort, Mumbai-400 001,IFSC Code-SCBL0036001,MICR Code-400036002,Type of

Account-11(Current), Account No:22205020115.

5.7 EMD of other unsuccessful bidders shall be released after issuance of

FOA/LOA/contract Order against this tender. However, in case of successful bidder

the EMD shall be released on receipt of performance bank guarantee.


5.8 Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted

to alter/ amend or withdraw the bid, not withstanding that the bid(s) has/ have not

yet been opened/ finalized. A tenderer who purports to alter/ modify withdraw their

offer after submission, within the validity of the offer shall be liable to have their

offer rejected and their EMD forfeited/encashed.

5.9 The Earnest Money deposited by successful tenderer shall be forfeited if the

successful tenderer fails to honour the offer terms prior to ordering and Contractual

terms after issuance of FOA/LOA/contract Order.

5.10 Offers received without scan copy of EMD (DD/BG/Valid NSIC Certificate/Bank

transfer details) in the e-tender and physically not received within 7 days after “Pre-

qualification Bid” opening date (as indicated in the NIT or corrigendum thereof) are

liable to be rejected.

5.11 EMD shall be valid for a period of 6 (Six) Months from the due date and in

compliance with the terms provided in General Conditions of Contract (GCC) for

the same. EMD format provided in GCC shall be complied.

5.12 Additional instructions for Foreign Bidders

Foreign bidders can submit EMD in Euro or USD only. Details are as follows;

1. EMD amount (net) in USD / EURO shall be USD 1600 OR EURO 1500.

2. EMD shall be paid by BG or wire transfer.

3. In case of BG, the validity of BG shall be 90 days beyond the validity of the

offer for claim.

4. Bank Guarantee from foreign bank is acceptable only if the same is

countersigned by their Indian branches (provided the Indian branch of the

foreign bank is recognized Scheduled Bank by Reserve Bank of India) or

any Indian Scheduled Bank.

5. SWIFT Details are mentioned below;

Beneficiary

Name Bharat Petroleum Corporation Limited

Bank

Name Standard Chartered Bank

Branch

Address 90, M G Road, Fort, Mumbai-1

USD

Account no 22205032520

Swift Code SCBLINBBXXX

BSR Code 6470036


CURRENCY OF QUOTE

1. Foreign Bidders can quote in INR or USD or EURO only.

2. Currency once quoted shall not be allowed to change.

3. Foreign bidder to indicate the currency in UNPRICED BID as well as PRICE BID

and ensure that they quote the same currency in UNPRICE BID as well as PRICED

BID.

4. No discrepancy or ambiguity in quoted currency shall be allowed.

In case of any discrepancy or ambiguity in quoted currency, BPCL reserves the right

to discard the offer and not consider the offer for further evaluation.

6.0 OFFER VALIDITY:

The Offers shall be valid for a period of 180 days from Tender Due Date / Extended

Tender Due Date for placement of order.

7.0 TIME OF COMPLETION:

As detailed in the Scope of Work.

8.0 GENERAL PURCHASE CONDITIONS (GPC) / SPECIAL PURCHASE

CONDITIONS (SPC):

Attached GPC / SPC shall be applicable for this contract.

9.0 SUBMISSION OF TENDER:

9.1 Bids should be submitted in "THREE BID SYSTEM", i.e., "Pre-

Qualification Bid", "Unpriced-Technical Bid” & "Priced Bid" through e-

tendering portal.

9.2 "Pre-Qualification Bid" shall be complete with all the required documents

uploaded as given below.

(i) All required documents as per PQ criteria

(ii) Scan Copy of EMD (Demand draft/ Bank Guarantee/ Valid EMD

Exemption Certificate (if any).

(iii) Declaration of Holiday Listing to be submitted properly filled.

(iv) Bidder Information duly filled, signed and stamped.

(v) Scanned copy of Bidder’s PAN, GST Tax Registration Certificate

(vi) Integrity Pact Document duly filled, signed and stamped on each page

(vii) Any other supporting documents/ information in support of the bid.

(viii) For foreign bidders, Tax residency certificate.


9.3 "Un-Priced- Technical Bid", i.e. Techno-Commercial Bid, shall be

complete with all technical and commercial details (other than price) duly

filled, signed and stamped essentially containing the following documents

shall be submitted/ uploaded:-

i) Un-Priced Bid Format. Please do not indicate prices in Un-Price Bid.

ii) Details of taxes and duties as per the format attached.

iii) Acceptance, Compliance, Deviations and Exceptions: Bidders are requested

to have all their queries clarified before bidding. Bidders are required to

confirm and accept all the terms and conditions of the tender. However, if

they still have deviations to our tender, they can indicate deviations in the

‘Technical Deviation Form’ / ‘Commercial Deviation Form’, as the case

maybe, giving reference to clause no.

iv) Duly signed and stamped tender document as a token of acceptance.

v) Any other supporting documents/ information in support of the Un-priced

Bid.

9.4 "Priced Bid" shall be submitted online. Bidders shall input their prices online

in the template created in the E Tendering portal.

Indian Bidders shall submit Price Forms for Local Supply, Installation and

Commissioning Charges and AMC Charges.

Non-Indian Bidders (Foreign Bidders) shall submit Price Forms for Import

Supply, Installation and Commissioning Charges and AMC Charges.

9.5 Bids complete in all respects should be uploaded in BPCL e-tendering portal

on or before the due date & time. Each page of all documents, submitted by

the bidder, shall be duly signed & stamped, and then scanned and uploaded in

the portal. The offer shall be submitted in the Portal under the digital

signature of the bidder.

9.6 Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy in sealed

covers, shall not be accepted.

9.7 BPCL shall not be responsible for any delay in uploading of offer.

10.0 TENDER OPENING:-

The deadline for bid submission is 11:00 Hrs on the due date mentioned. The

bids can be submitted in the e-procurement website upto the tender due date

and time. The Pre-qualification bids will be opened online through e-

procurement website https://bpcleproc.in, on the same day at 11.30 Hrs.


10.1 Pre-qualification Bids: The Pre-qualification bids shall be opened on the due

date mentioned at 11.30 Hrs. Bidders, who have submitted their bids, can

view/ witness the "Pre-qualification Bid" opening through the e-portal. The

offers of those bidder(s) whose offer meet the Prequalification requirements,

will only be considered for further evaluation, while those not meeting the

Pre-qualification criterion, will be not be considered for further evaluation.

10.2 Un-priced-Technical bids:- The Un-priced Technical Bids (Techno-

Commercial Bid) of those bidder(s), whose offers for "Pre-qualification Bid"

are found to be acceptable, will only be opened under advance intimation to

them. Such Qualified Bidders can view/ witness the "Un-priced Technical

Bid" opening through the e-portal.

10.3 Price bids:- The date and time of opening Price Bids shall be intimated

separately to the techno-commercially acceptable bidders and the price bids

shall be opened through e-portal. Such Techno-Commercially accepted

bidders can view/ witness the "Price Bids" opening through the e-portal.

11.0 METHODOLOGY FOR EVALUATION :

Price evaluation will be done overall landed cost basis as per the special conditions

of the contract provided.

Quoted prices in foreign currency shall be considered for evaluation. Exchange rate

as per SBI TT Selling rate on the date previous to the date of opening of the price

bid shall be considered for conversion of the offer to INR for comparison and

evaluation of the quotes.

12.0 CONTACT PERSONS:

Please note that tender against tender enquiry is invited through e-tendering mode.

In case of any clarification regarding the tender, following are the contact persons:-

12.1 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling

or while participating in this e-Tender, please E-Mail to the following E-Mail ID

along with the snapshots of the errors being faced to:

M/s E-procurement Technologies Ltd,

E Mail - [email protected] / [email protected] & with a copy to:

[email protected]

(OR)


Contact the following helpdesk numbers:

Mr. Ajay Nandangi : Mobile 91 8433615195

All India +91 79 4027 0573

12.2 FOR TECHNICAL CLARIFICATIONS:

For any technical clarifications regarding this RFQ, please contact:

Shri. V Vasu, Chief Maint Manager Inst (Pipelines), BPCL – MMBPL

Tel No. 022 – 2552 4245. E mail: [email protected]

Shri. S O Kakan, DGM Maint (Pipelines), BPCL – MMBPL

Tel No. 022 – 25533150. E mail: [email protected]

12.3 FOR COMMERCIAL CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Procurement Manager - Shri. P P Bhate, BPCL- Mumbai Refinery, Mahul, Mumbai,

Tel no. 022 - 25533010. Email: [email protected]

(OR)

Procurement Leader - Shri. A.R.Menon, BPCL - Mumbai Refinery, Mahul,

Mumbai,

Tel no. 022 - 25533142. Email: [email protected]

13.0 INTEGRITY PACT (IP):

13.1 Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failure to upload the IP duly signed

along with bid documents shall result in the bid not being considered for further

evaluation.

13.2 If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

13.3 If the contract has been terminated according to the provisions of the IP, or if BPCL

is entitled to terminate the contract according to the provisions of the IP, BPCL shall

be entitled to demand and recover from Contractor Liquidated Damages amount by

forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.


13.4 Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitors (IEM), appointed by Central Vigilance Commission (CVC). The

IEM's name, address & contact number is given below:

Shri. S.S.N. Moorthy Shri. Shantanu Consul

ADDRESS ADDRESS

GFQ, Ist Floor, B. Block, Summit

Apts. Mettupalayam Road,

Coimbatore - 641 043

No.9MCHS (IAS Officers Colony),

16th Main, 5

th C Cross, BTM 2

nd

stage, Bangalore – 560 076

[email protected] [email protected]

Mob. 09500998610 Mob. 09740069318

14.0 PURCHASE PREFERENCE POLICY LINKED WITH LOCAL CONTENT

"MOP&NG has notified the purchase preference (linked with local content) for the

procurement of goods and services under Oil & Gas Projects in India. Under this

Policy, the bidders are allowed to avail the purchase preference linked with attaining

the stipulated Local content.

Details of Purchase Preference Policy Linked with Local Content is attached.

15.0 GENERAL POINTS:

15.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in

part or full, without assigning any reason whatsoever. BPCL also reserves its right

not to accept the lowest rates quoted by the bidders and also to give purchase/price

preference to eligible Enterprises, as admissible under the existing policies of

Government of India and to JVs/ Subsidiaries as per BPCL guidelines.

15.2 COST OF BIDDING: The Bidder shall bear all costs associated with the preparation

and submission of Bid, all activities in connection with bidding. BPCL will in no

case be responsible or liable for these costs regardless of the conduct or outcome of

the bidding process. Each Bidder accept and agrees, as a condition of submitting its

Bid that it waives any and all claims against BPCL, its Co-ventures and their

affiliates, for remuneration or restitution relating to its costs and expenses in.

15.3 CONTENTS OF BIDDING DOCUMENT: The Bidder is expected to examine

carefully all instructions, conditions, forms and terms given in the Bidding

Documents. Failure to furnish all information required by the Bidding Document or

not responsive to the requirements of the Bidding Document will be at the Bidder’s

risk, and may result in rejection of the bid.


Amendment of Bidding document

BPCL may, for any reason either at their own initiative or in response to the

clarification requested by prospective bidders, issue amendment in the form of

addendum during the bidding period or subsequent to receiving the bids. Any

addendum thus issued shall become part of bidding document and Bidder shall

submit `Original' addendum duly signed and stamped in token of his acceptance. If

addendum is issued during the bidding period, Bidder shall consider the impact in

his bid. If addendum is issued subsequent to receiving the bids, Bidder shall follow

the instructions issued along with addendum with regard to submission of impact on

quoted price/ revised price, if any.

15.4 OWNER’S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS: BPCL reserves

the right to reject any or all the tenders without assigning any reasons whatsoever.

Also BPCL reserves the absolute right to reject any or all the bids/tenders solely

based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the

opinion/ decision of BPCL regarding the same being final and conclusive.

15.5 LANGUAGE OF BIDS: The bid prepared by the Bidder and all correspondence and

documents relating to the bid, exchanged by the Bidder and BPCL, shall be written

in the English language. All information in the “Bid” shall be in English language.

Information in any other language shall be accompanied with its translation in

English. Failure to comply with this condition shall disqualify a “BID”. In the event

of any contradictions between meanings as derived from various languages of the

“BID”, the meaning as derived from English language copy of the “BID” shall

govern.

15.6 CONFIDENTIALITY OF BID DOCUMENT: The bidder shall not disclose any

information contained in the bid document or otherwise supplied in connection with

this bid to any third party, except for the purpose of preparing its bid and shall

require any such third party to treat such information as confidential.

15.7 PROCESS TO BE CONFIDENTIAL: After the opening of bids, information

relating to the examination, clarification, evaluation and comparison of bids and

recommendations concerning to award of contract shall not be disclosed to Bidders.

Canvassing in any form by the Bidder or by any other Agency on behalf of the

Bidder after submission of the Bid may disqualify the said Bid. Any effort by a

Bidder to influence the owner in the process of examination, clarification,

evaluation and comparison of Bids, and in decisions concerning award of contract,

may also result in the rejection of the said Bid.

15.8 WRONG INFORMATION: If the Bidder deliberately gives wrong information in

his Bid to create circumstances for the acceptance of his Bid, Owner reserves the

right to reject such Bids without any reference to the Bidder.

15.9 VENDOR HOLIDAY LISTING : Vendors serving holiday listing order issued by

BPCL, MOP&NG or any other Oil PSEs would not get qualified in the tenders

floated in BPCL till the holiday listing order is revoked by the concerned authority

and the proof of such revocation is submitted to the tendering department.


A declaration to be submitted by bidder indicating that they are not on holiday list

by BPCL / MOP&NG or any other Oil PSEs as on due date of bid submission

anywhere in the country. Offers not accompanied with such declaration shall make

the bidders liable for rejection. Any wrong declaration in this context shall make the

bidders liable for action under the Holiday Listing procedure.

15.10 CLARIFICATIONS OF BIDS: As part of examination, evaluation and comparison

of Bids, the Owner may at his discretion, ask Bidders individually for clarification

or call them for discussion of their Bid.

For Techno-Commercial clarifications, bidders shall normally be given a cutoff date

for furnishing clarifications. Clarifications received after the specified cutoff dates

are liable not to be considered for evaluation. Technical Query (TQ)/Commercial

Query (CQ) shall be issued to bidders through E-Mail/E Tendering platform. Reply

of TQ/CQ shall also be received through E-Mail/E-Tendering platform.

15.11 REVERSE AUCTION : BPCL reserves the right to consider the sealed price bids

submitted by the bidders in E-tendering portal or to opt for Reverse Auction (RA)

which shall be decided after technical evaluation of the offers. As such, the bidders

should submit their best prices in ‘Priced Bids’ in E-tendering portal.

In case BPCL opt for Reverse Auction, the price bid submitted by the vendors shall

not be opened. The General terms and conditions governing RA shall be applicable.

A brief general condition of RA is given along with E-bidding Instructions.

15.12 SIGNING OF BID: The Bid must contain the name, designation, residence and

place of business of the person or persons submitting the Bid, and must be signed

and sealed by the Bidder with his usual signature. The names of all persons signing

should also be typed or printed below their signature.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the Bid. The Bidder’s name stated in the Bid shall be the EXACT

LEGAL NAME OF FIRM / COMPANY / CORPORATION, etc. as registered or

incorporated.

15.13 FIRM PRICES : The Contract Price shall remain firm and fixed till the completion

of Work in all respects and no escalation in prices on any account shall be

admissible to the BIDDER / CONTRACTOR.

15.14 INDIAN LAWS

Bidder is reminded that they will be subject to Indian laws, Government of India

rules and regulations/ guidelines, practices and conditions as applicable from time to

time which might affect the MATERIAL supply.

*********************


SECTION 2

ATTACHMENTS TO THE TENDER FOR

OFC BASED PIPELINE CONDITION MONITORING & SURVEILLANCE

(PCMS) SYSTEM FOR MUMBAI - URAN PIPELINE (MUPL)

Section

No

Description

1 NOTICE INVITING E-TENDER

2 ATTACHMENTS TO THE TENDER

3 PRE-QUALIFICATION CRITERIA ALONG WITH ANNEXURE-I &

ANNEXURE II

4 INTEGRITY PACT AGREEMENT FORMAT

5 PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

6 TECHNICAL SPECIFICATIONS AND SPECIAL CONDITIONS OF

CONTRACT

7 TECHNICAL DEVIATION FORM

8 SPEICAL PURCHASE CONDITIONS

9 FORM A - FORMAT FOR TAXES AND DUTIES

10 GENERAL PURCHASE CONDITIONS

11 COMMERCIAL DEVIATION FORM

12 E-BIDDING INSTRUCTIONS

13 FORMAT FOR BIDDER’S INFORMATION

14 PURCHASE PREFERENCE POLICY LINKED WITH LOCAL CONTENT

15

POLICY OF HOLIDAY LISTING OF VENDORS IN BPCL


SECTION-3

PRE-QUALIFICATION CRITERIA


PRE-QUALIFICATION CRITERIA

The bidders who intend to participate in the tendering process shall meet all the following

minimum pre-qualification criteria – technical and commercial and only such bidders shall

be pre-qualified for further evaluation.

A.1 Bidder can either be an OEM (Original Equipment Manufacturer) of the offered

system or System Integrator of the offered system or wholly owned

subsidiary/Indian arm of a foreign company who is either OEM or System

Integrator of the offered system. Joint venture & consortium shall not be accepted

for this tender.

A.2 Experience:

The bidder should have at least 1 (One) Proven Track Record (PTR) of Project

Management, design, engineering, supply, configuration & testing of PCMS

EQUIPMENT with Graphics User Interface and necessary software for diagnostic

& maintenance functions, for job for minimum 15 KM of Cross country

underground pipelines used for transportation of crude/gas/petroleum products,

successfully running for, not less than 6 months. (Certificate to be submitted by

bidder as per Proven Track Record (PTR) format in Annexure-A or a format

covering same aspects). The bidder should provide completion & performance

certificate, PO copies and reference/contact details of the client where the job has

been performed and also confirm all the points in the Annexure-B (Technical

Form). The PO date shall be within 7 years prior to the original tender due date. (

Note : If bidder having PTR which is less than 15KM under Section-B category,

then, bid will not be considered for evaluation further.)

A.3 Minimum Value of the job:

The bidder should have executed and completed supply, design, engineering and

installation of PCMS System (based on the PO value excluding taxes, duties etc.)

during any of the past seven years to be counted prior to original tender due date as

per below requirement.

a) One similar completed work costing not less than Rs. 240 Lakhs.

Or

b) Two similar completed works each costing not less than Rs. 150 Lakhs.

Or

c) Three similar completed works each costing not less than Rs. 120 Lakhs.

If the Order above involves any foreign currency component, exchange rate for

foreign currency conversion to Indian rupees shall be considered as per the TT

selling rate published by The State Bank of India on the previous working day of

opening of the Bid-Qualification bid for evaluation.

Similar completed work means Project Management, design, engineering, supply,

configuration & testing of PCMS/PIDS EQUIPMENT with Graphics User Interface

and necessary software for diagnostic & maintenance functions for Cross country

underground pipelines used for transportation of crude/gas/petroleum products.


A.4 Service Back-up Facility:

The bidder shall have service backup facility in India of its own or through their

subsidiary/affiliate. Since the system warrants visits during warranty period and for

any breakdown in the system the prompt availability of service personnel is highly

essential. The bidder has to submit the details of Service centers available in India.

If the bidder doesn’t have a service back up facility in India, bidder has to submit an

statement and ensure that the service backup shall be established within 3 months

after the purchase order is placed. In the event of failure to comply with this

requirement by the bidder, then, BPCL shall have the right to cancel the Purchase

Order and proceed with the actions as deemed fit as per BPCL. However the final

responsibility for service back-up of the Project and warranty will be of the bidder.

The bidder shall reply confirming this clause giving the required details.

A.5 Financial Capability:

Average annual turnover of the bidder during last three financial years up-to 2016-

2017 shall not be less than Rs. 90 Lakhs.

A.6 Net worth:

Bidder’s net worth in the last financial year (2016-17) should be positive.


4.0 Other Requirements and Notes for Bidders:

4.1 Bidder shall submit the Company profile indicating organization structure of

bidding entity along with bid qualification bid.

4.2 Bidder should ensure submission of complete information/ documentation in the

first instance itself. Qualification may be completed based on the details so

furnished without seeking any subsequent additional information.

4.3 Bidder shall submit all relevant documents of their proven track records and

satisfactory performance by giving detailed reference (e-mail address/ contact

details) of end user(s). Owner shall have the right to obtain feedback and cross-

check PTR documents details directly from any or all end user(s) about bidder’s

performance at their location.

4.4 In case the bidder is an Indian arm (Subsidiary or Branch Office) of a foreign bidder

& themselves don’t have the required qualification then the foreign bidder shall

have to fulfill the eligibility criteria as per BQC. In such cases the contract shall be

entered into with the Indian arm, and a proper back to back continuing guarantee

shall be provided by the Principal/Holding company.

Notes:

i) Bidder shall submit documentary evidence to substantiate the above along with

their offer; BPCL reserves the right to verify the correctness of documentary

evidence furnished by the bidder

ii) BPCL reserves the right to assess the capability and capacity of the bidder.

iii) BPCL reserves the right to verify the successful operation and performance of

qualifying projects & bidder shall arrange permissions for visiting these

installations.

iv) In above case back to back guarantee shall be provided by the foreign principal/

holding company stating that the basic design/detailed engineering shall be

approved by foreign principal/holding company and shall assume all obligations

related to this under the contract.

v) The Indian Arm should submit an agreement along with the bid documents that

the foreign principal/holding company will approve all basic design/detailed

engineering.

4.5 Bidder shall also submit following documents:

• Declaration of holiday listing in enclosed format.

• Integrity Pact


Annexure A

PROVEN TRACK RECORD (PTR) FORM

DATE:

To,

Chief Manager Maintenance, MMBPL

BPCL Refinery,

Mahul Village,

Chembur, Mumbai-400074

Sub: - Performance Certificate for OFC based Pipeline Condition Monitoring &

Surveillance (PCMS) system

We hereby confirm that we have purchased Fiber Optic based Intrusion Detection System

(PIDS)/Pipeline Condition Monitoring & Surveillance (PCMS)) or similar system from

M/s________________________. This PCMS System is installed for ______ Km of

Pipelines.

This PCMS System/PIDS System was installed & commissioned by M/s

__________________ on ____________ & the performance of the above system is found

satisfactory.

Yours truly,

_______________

Authorized Signatory

(with Company Seal)

Note: i. The above form should be filled by the end user of PIDS/PCMS system on the

letter head of end user company.

ii. Similar completed works means Project Management, design, engineering,

supply, configuration & testing of PCMS/PIDS EQUIPMENT with Graphics

User Interface and necessary software for disgnostic & maintenance functions

for Cross country underground pipelines used for transportation of

crude/gas/petroleum products.


Annexure B

TECHNICAL FORM

A) 1. Name and address of Bidder

Tel. No., Fax no., E-Mail & Website address

(Works location & Address)

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________

2. OEM of PCMS/PIDS systems (YES/NO),

OEM Name & Address:

___________________________________________________________________

_________________________________________

Details of PCMS demo projects as executed by the Bidder to ascertain fulfillment of cl.

2.1.3 of Scope of Work/Specification

Sr.

No. Description Results Remarks

A System Information

1 Capability of networking multiple sensors. Yes/No

2 Location Accuracy of the System (Error not

more than +/- 10 meters) +/- _____ m.

3

Is system capable of storing alarms and events

for minimum 30 days? (If Yes, Supporting

documents for calculation for sensor data load &

its back-up storing details in the Server to be

provided )

Yes/No

4 Does system has different level of controls i.e.

for Operator and Engineers? Yes/No

B Graphical User Interface (GUI) Test

1 Are pipeline, pipeline assets/markers and

adjoining landmarks/locations shown in map and

satellite imagery?

Yes/No

2 Does system shows different indicators for

different type of alarms/events? Yes/No


3 Is GUI capable in showing and acknowledging

the alerts/events? Yes/No

4

Is GUI capable of generating an event/alarm list

which provides following information-

a) Type of Event

b) Time of occurrence

c) Location of occurrence

e) Duration of the event.

Yes/No

C System should be able to detect and generate alerts of following activity on and near

the pipeline within the ranges. (Range is the radial distance from the top of the

pipeline)

1 Manual Digging (Within 7 Meters) Yes/No

2 Mechanical Excavation (Within 20 Meters) Yes/No

3 Heavy Vehicle Movement (Within 10 Meters) Yes/No

4 PIG Movement Tracking (If logistics permits).

Bidder has to confirm the functionality available

in the PIDS/PCMS System.

Yes/No

5 Simultaneous digging activities detected. Yes/No

6

Is the system capable to create different

zones/area along the pipeline where in different

type of events could be turned off or on by the

admin user.

Yes/No

Bidder

Signature of the Authorized signatory

Name of the Authorized signatory

Stamp and Date

Note:

I. If any one of the above mentioned clause is “No” or “Not complied”, then bid will

not be considered for evaluation further.


Annexure C

DEMO EVALUATION CRITERIA (DEC) FORM

Column to be filled by the BPCL

A) 1. Name and address of Bidder

Tel. No., Fax no., E-Mail & Website address

(Works location & Address)

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________

2. OEM of PCMS/PIDS systems (YES/NO),

OEM Name & Address:

___________________________________________________________________

_________________________________________

Details of PCMS demo projects as executed by the Bidder to ascertain fulfillment of cl.

2.1.3 of Scope of Work/Specification

Sr.

No. Description Results Remarks

A System Information

1 Capability of networking multiple sensors. Yes/No

2 Location Accuracy of the System (Error not

more than +/- 10 meters) +/- _____ m.

3

Is system capable of storing alarms and events

for minimum 30 days? (If Yes, Supporting

documents for calculation for sensor data load &

its back-up storing details in the Server to be

provided )

Yes/No

4 Does system has different level of controls i.e.

for Operator and Engineers? Yes/No

B Graphical User Interface (GUI) Test

1 Are pipeline, pipeline assets/markers and

adjoining landmarks/locations shown in map and

satellite imagery?

Yes/No


2 Does system shows different indicators for

different type of alarms/events? Yes/No

3 Is GUI capable in showing and acknowledging

the alerts/events? Yes/No

4

Is GUI capable of generating an event/alarm list

which provides following information-

a) Type of Event

b) Time of occurrence

c) Location of occurrence

e) Duration of the event.

Yes/No

C

Live Tests: System should be able to detect and generate alerts of following activity on

and near the pipeline within the ranges. (Range is the radial distance from the top of the

pipeline. Carry-out at least 3 random tests for each activity, for test to be successful,

system should detect all random tests.)

1 Manual Digging (Within 7 Meters)

OK / NOT

OK

2 Mechanical Excavation (Within 20 Meters)

OK / NOT

OK

3 Heavy Vehicle Movement (Within 10 Meters)

OK / NOT

OK

4 PIG Movement Tracking (If logistics permits).

Bidder has to confirm the functionality available

in the PIDS/PCMS System.

OK / NOT

OK

5 Simultaneous digging activities detected.

OK / NOT

OK

6

Is the system capable to create different

zones/area along the pipeline where in different

type of events could be turned off or on by the

admin user.

OK / NOT

OK

Result: Passed / Failed

Bidder BPCL



Stamp and Date

Note:

I. The demo has to be conducted by the bidder within 45 days after intimation from

BPCL.


II. Result will be “Failed” if any one of the above mentioned tests is “Not OK” or “No”

III. For Test C.4: If logistics permits this test to be conducted. This test is not

mandatory.

IV. The above areas of test shall be considered as a minimum and not the only

conditions for testing the demo. BPCL may carry out any checks based on the

specifications attached and include the same in the above sheet for its satisfaction.


ANNEXURE - I

PROFORMA OF DECLARATION OF HOLIDAY LISTING

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s. _____________

which is submitting the accompanying Bid / Tender nor any other concern in which I am a

proprietor nor in any partnership firm in which I am involved as a Managing Partner have

been placed on holiday list declared by Bharat Petroleum Corporation

Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here given particulars of holiday listing and in absence thereof state “NIL”).

In the case of a Partnership Firm

We hereby declare that neither we, M/s. __________________ submitting the

accompanying Bid / Tender nor any partner involved in the management of the said firm

either in his individual capacity or as proprietor of any firm or concern have or has been

placed on holiday list declared by Bharat Petroleum Corporation Limited/MOP&NG/any

other Oil PSEs, except as indicated below:


In the case of Company

We hereby declared that we have not been placed on any holiday list declared by Bharat

Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as indicated below:


It is understood that if this declaration is found to be false in any particular, Bharat

Petroleum Corporation Limited shall have the right to reject my / our bid, and, if the bid has

resulted in a contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________


Annexure II

Submission of documents for specific experience as called for in the PQ criteria

Submission of authentic documents is the prime responsibility of the bidder. Wherever

BPCL has concern or apprehensions regarding the authenticity/correctness of any

document, BPCL reserve the right to get the documents cross-verified from the document

issuing authority.

All documents furnished by the Bidder in support of meeting the BQC including the

documents against MSE, if any, shall be signed and stamped by the bid signatory and shall

be:

EITHER

“duly certified by Statutory Auditor of the bidder or a practicing Chartered Accountant (not

being an employee / Director and not having any interest in the bidder’s company) where

audited accounts are not mandatory as per law (in line with the present system)”

OR

“Bidder shall submit documents duly notarized by any notary public in the bidder’s country

or certified true copies duly signed, dated and stamped by an official authorized for this

purpose in Indian Embassy/ High Commission in Bidder’s country.”

OR

“Bidder shall submit self-certified documents in original from any one out of CEO or CFO

or Company Secretary of the bidder (Limited company only) along with Self-Certification

as per Form-A attached in Bidding Document. This option shall not be applicable to

Proprietorship/ Partnership firms.”

Requirement of above certification shall not be applicable to published audited annual

financial statements in English, if original booklets are submitted.

In the event of submission of any document/ certificate by the bidder in a language other

than English, the bidder shall get the same translated into English and submit the same after

getting the translation duly authenticated by local Chamber of Commerce of bidder’s

country.”

All the certified documentation against BQC (including the documents against MSE) shall

be uploaded by the bidder on BPCL e-tendering website along with the e-bid.

Bidder should ensure submission of complete information/documentation in the first

instance itself, in support of their fulfilling the qualification/eligibility criteria. BPCL

reserve the right to complete the evaluation based on the details furnished without seeking

any additional information. Subsequent to the submission of bid, bidders are not allowed to

change the price or substance of the bid.

------------------------------------------------------------------------------------------------------------


Form-A

SELF-CERTIFICATION

I, _____________________ S/o/D/o of _________________________________, working

as CEO/CFO/Company Secretary (indicate, as applicable) of the Company

_______________________________ having its registered office at

_________________________________________________________ certify that all the

details including documents pertaining to Bidder Qualification Criteria signed by

undersigned vide our offer reference ___________________ against your Enquiry

document ______________________________________, are true, authentic, genuine and

exact copy of its original.

It is certified that none of the documents are false/forged or fabricated. All the documents

submitted has been made having full knowledge of (i) the provisions of the Indian laws in

respect of offences including, but not limited to those pertaining to criminal breach of trust,

cheating and fraud and (ii) provisions of bidding conditions which entitle the BPCL to

initiate action in the event of such declaration turning out to be a misrepresentation or false

representation.

I further certify that further documents, if any, required to be submitted by our company,

shall be submitted under my knowledge and those documents shall also be true, authentic,

genuine, exact copy of its original and shall not be false/forged or fabricated.

Signature of authorized representative


SSEECCTTIIOONN--44

IINNTTEEGGRRIITTYY PPAACCTT


IINNTTEEGGRRIITTYY PPAACCTT

Between

BBhhaarraatt PPeettrroolleeuumm CCoorrppoorraattiioonn LLiimmiitteedd ((BBPPCCLL)) hheerreeiinnaafftteerr rreeffeerrrreedd ttoo aass ""TThhee

PPrriinncciippaall"",, AAnndd

……………………………………………………………………………………………..her

einafter referred to as "The Bidder/ Contractor/ Supplier".

PPrreeaammbbllee

The Principal intends to award, under laid down organization procedures, contract/s for

“OFC BASED PIPELINE CONDITION MONITORING & SURVEILLANCE (PCMS) SYSTEM FOR

MUMBAI - URAN PIPELINE (MUPL).” The Principal values full compliance with all relevant

laws and regulations, and the principles of economic use of resources, and of fairness and

transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

IInn oorrddeerr ttoo aacchhiieevvee tthheessee ggooaallss,, tthhee PPrriinncciippaall ccooooppeerraatteess wwiitthh tthhee rreennoowwnneedd

iinntteerrnnaattiioonnaall NNoonn--GGoovveerrnnmmeennttaall OOrrggaanniissaattiioonn ""TTrraannssppaarreennccyy IInntteerrnnaattiioonnaall"" ((TTII))..

FFoolllloowwiinngg TTII''ss nnaattiioonnaall aanndd iinntteerrnnaattiioonnaall eexxppeerriieennccee,, tthhee PPrriinncciippaall wwiillll aappppooiinntt aann

IInnddeeppeennddeenntt EExxtteerrnnaall MMoonniittoorr wwhhoo wwiillll mmoonniittoorr tthhee tteennddeerr pprroocceessss aanndd tthhee eexxeeccuuttiioonn

ooff tthhee ccoonnttrraacctt ffoorr ccoommpplliiaannccee wwiitthh tthhee pprriinncciipplleess mmeennttiioonneedd aabboovvee..

SSeeccttiioonn 11 -- CCoommmmiittmmeennttss ooff tthhee PPrriinncciippaall

(1) The Principal commits itself to take all measures necessary to prevent corruption

and to observe the following principles:

a) No employee of the Principal, personally or through family members, will in

connection with the tender, or the execution of the contract, demand, take a

promise for or accept, for himself/ herself or third person, any material or

immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity

and reason. The Principal will, in particular, before and during the tender

process, provide to all Bidders the same information and will not provide to

any Bidder confidential/ additional information through which the Bidder

could obtain an advantage in relation to the tender process or the contract

execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is

a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a


substantive suspicion in this regard, the Principal will inform its Vigilance Office

and in addition can initiate disciplinary actions.

SSeeccttiioonn 22 -- CCoommmmiittmmeennttss ooff tthhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr

((11)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr ccoommmmiittss iittsseellff ttoo ttaakkee aallll mmeeaassuurreess nneecceessssaarryy ttoo

pprreevveenntt ccoorrrruuppttiioonn.. HHee ccoommmmiittss hhiimmsseellff ttoo oobbsseerrvvee tthhee ffoolllloowwiinngg pprriinncciipplleess dduurriinngg hhiiss

ppaarrttiicciippaattiioonn iinn tthhee tteennddeerr pprroocceessss aanndd dduurriinngg tthhee ccoonnttrraacctt eexxeeccuuttiioonn..

a) The Bidder/ Contractor/ Supplier will not, directly or through any other

person or firm, offer, promise or give to any of the Principal's employees

involved in the tender process or the execution of the contract or to any third

person, any material or immaterial benefit which he/she is not legally

entitled to, in order to obtain in exchange, any advantage of any kind

whatsoever during the tender process or during the execution of the contract.

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any

undisclosed agreement or understanding, whether formal or informal. This

applies in particular to prices, specifications, certifications, subsidiary

contracts, submission or non-submission of bids or any other actions to

restrict competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commit any offence under the

relevant Anti-Corruption Laws of India; further the Bidder/ Contractor/

Supplier will not use improperly, for purposes of competition or personal

gain, or pass on to others, any information or document provided by the

Principal as part of the business relationship, regarding plans, technical

proposals and business details, including information contained or

transmitted electronically.

d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any

and all payments he has made, is committed to, or intends to make to agents,

brokers or any other intermediaries in connection with the award of the

contract.

(2) The Bidder/ Contractor/ Supplier will not instigate third persons to commit offences

outlined above or be an accessory to such offences.

SSeeccttiioonn 33 -- DDiissqquuaalliiffiiccaattiioonn ffrroomm TTeennddeerr PPrroocceessss aanndd EExxcclluussiioonn ffrroomm FFuuttuurree CCoonnttrraaccttss

IIff tthhee BBiiddddeerr,, bbeeffoorree ccoonnttrraacctt aawwaarrdd,, hhaass ccoommmmiitttteedd aa ttrraannssggrreessssiioonn tthhrroouugghh aa

vviioollaattiioonn ooff SSeeccttiioonn 22 oorr iinn aannyy ootthheerr ffoorrmm ssuucchh aass ttoo ppuutt hhiiss rreelliiaabbiilliittyy oorr ccrreeddiibbiilliittyy aass

BBiiddddeerr iinnttoo qquueessttiioonn,, tthhee PPrriinncciippaall iiss eennttiittlleedd ttoo ddiissqquuaalliiffyy tthhee BBiiddddeerr ffrroomm tthhee tteennddeerr

pprroocceessss oorr ttoo tteerrmmiinnaattee tthhee ccoonnttrraacctt,, iiff aallrreeaaddyy ssiiggnneedd,, ffoorr ssuucchh rreeaassoonn..


(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a

violation of Section 2 such as to put his reliability or credibility into question, the

Principal is also entitled to exclude the Bidder/ Contractor/ Supplier from future

contract award processes. The imposition and duration of the exclusion will be

determined by the severity of the transgression. The severity will be determined by

the circumstances of the case, in particular the number of transgressions, the

position of the transgressors within the company hierarchy of the Bidder and the

amount of the damage. The exclusion will be imposed for a minimum of 6 months

and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due

consideration of the available evidences, concludes that no reasonable doubt is

possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute

right to resort to and impose such exclusion and further accepts and undertakes not

to challenge or question such exclusion on any ground, including the lack of any

hearing before the decision to resort to such exclusion is taken. This undertaking is

given freely and after obtaining independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the

damage caused by him and has installed a suitable corruption prevention system, the

Principal may revoke the exclusion prematurely.

SSeeccttiioonn 44 -- CCoommppeennssaattiioonn ffoorr DDaammaaggeess

(1) If the Principal has disqualified the Bidder from the tender process prior to the

award according to Section 3, the Principal is entitled to demand and recover from

the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal

is entitled to terminate the contract according to Section 3, the Principal shall be

entitled to demand and recover from the Contractor/ Supplier liquidated damages

equivalent to Security Deposit/ Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur

subject only to condition that if the Bidder/ Contractor/ Supplier can prove and

establish that the exclusion of the Bidder from the tender process or the termination

of the contract after the contract award has caused no damage or less damage than

the amount of the liquidated damages, the Bidder/ Contractor/ Supplier shall

compensate the Principal only to the extent of the damage in the amount proved.

SSeeccttiioonn 55 -- PPrreevviioouuss TTrraannssggrreessssiioonn

(1) The Bidder declares that no previous transgression occurred in the last 3 years with

any other Company in any country conforming to the TI approach or with any other


Public Sector Enterprise in India that could justify his exclusion from the tender

process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from

the tender process or the contract, if already awarded, can be terminated for such

reason.

SSeeccttiioonn 66 -- EEqquuaall ttrreeaattmmeenntt ooff aallll BBiiddddeerrss// CCoonnttrraaccttoorrss// SSuupppplliieerrss//SSuubbccoonnttrraaccttoorrss

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal

before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with

all Bidders, Contractors/ Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign

this Pact or violate its provisions.

SSeeccttiioonn 77 -- PPuunniittiivvee AAccttiioonn AAggaaiinnsstt VViioollaattiinngg BBiiddddeerrss// CCoonnttrraaccttoorrss//SSuupppplliieerrss//

SSuubbccoonnttrraaccttoorrss

IIff tthhee PPrriinncciippaall oobbttaaiinnss kknnoowwlleeddggee ooff ccoonndduucctt ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr

SSuubbccoonnttrraaccttoorr,, oorr ooff aann eemmppllooyyeeee oorr aa rreepprreesseennttaattiivvee oorr aann aassssoocciiaattee ooff aa BBiiddddeerr,,

CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr wwhhiicchh ccoonnssttiittuutteess ccoorrrruuppttiioonn,, oorr iiff tthhee

PPrriinncciippaall hhaass ssuubbssttaannttiivvee ssuussppiicciioonn iinn tthhiiss rreeggaarrdd,, tthhee PPrriinncciippaall wwiillll iinnffoorrmm tthhee

VViiggiillaannccee OOffffiiccee..

SSeeccttiioonn 88 -- IInnddeeppeennddeenntt EExxtteerrnnaall MMoonniittoorrss

(1) The Principal has appointed competent and credible Independent External Monitors

for this Pact. The task of the Monitor is to review independently and objectively,

whether and to what extent the parties comply with the obligations under this

agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and

performs his functions neutrally and independently. He reports to the Chairperson of

the Board of the Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access

without restriction to all Project documentation of the Principal including that

provided by the Bidder/ Contractor/ Supplier. The Bidder/ Contractor/ Supplier will

also grant the Monitor, upon his request and demonstration of a valid interest,

unrestricted and unconditional access to this project documentation. The same is

applicable to Subcontractors. The Monitor is under contractual obligation to treat

the information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor

with confidentially.


(4) The Principal will provide to the Monitor sufficient information about all meetings

among the parties related to the Project provided such meetings could have an

impact on the contractual relations between the Principal and the Bidder/

Contractor/ Supplier. The parties offer to the Monitor the option to participate in

such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement,

he will so inform the Management of the Principal and request the Management to

discontinue or heal the violation, or to take other relevant action. The Monitor can in

this regard submit non-binding recommendation. Beyond this, the Monitor has no

right to demand from the parties that they act in a specific manner, refrain from

action or tolerate action. However, the Independent External Monitor shall give an

opportunity to the Bidder/ Contractor/ Supplier to present its case before making its

recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the

Principal within 8 to 10 weeks from the date of reference or intimation to him by the

'Principal' and, should the occasion arise, submit proposals for correcting

problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated

suspicion of an offence under relevant Anti-Corruption Laws of India, and the

Chairperson has not, within reasonable time, taken visible action to proceed against

such offence or reported it to the Vigilance Office, the Monitor may also transmit

this information directly to the Central Vigilance Commissioner, Government of

India.

(8) The word 'Monitor' would include both singular and plural.

SSeeccttiioonn 99 -- PPaacctt DDuurraattiioonn

This Pact begins when both parties have legally signed it. It expires for the Contractor/

Supplier 12 months after the last payment under the respective contract, and for all other

Bidders 6 months after the contract has been awarded.

If any claim is made/ lodged during this time, the same shall be binding and continue

to be valid despite the lapse of this pact as specified above, unless it is discharged/

determined by Chairperson of the Principal.

SSeeccttiioonn 1100 -- OOtthheerr PPrroovviissiioonnss

((11)) TThhiiss aaggrreeeemmeenntt iiss ssuubbjjeecctt ttoo IInnddiiaann LLaaww.. PPllaaccee ooff ppeerrffoorrmmaannccee aanndd jjuurriissddiiccttiioonn

iiss tthhee RReeggiisstteerreedd OOffffiiccee ooff tthhee PPrriinncciippaall,, ii..ee.. MMuummbbaaii.. TThhee AArrbbiittrraattiioonn ccllaauussee

pprroovviiddeedd iinn tthhee mmaaiinn tteennddeerr ddooccuummeenntt// ccoonnttrraacctt sshhaallll nnoott bbee aapppplliiccaabbllee ffoorr aannyy

iissssuuee// ddiissppuuttee aarriissiinngg uunnddeerr IInntteeggrriittyy PPaacctt..


(2) Changes and supplements as well as termination notices need to be made in writing.

Side agreements have not been made.

(3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement

must be signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the

remainder of this agreement remains valid. In this case, the parties will strive to

come to an agreement to their original intentions.

PP Bhate

Manager – CPO (R)

……………………… ……………………………

For the Principal For the Bidder/ Contractor/

Supplier

Place: Mumbai Witness 1 : ………………

(Signature/Name/Address)

Date : 04.10.2017 Witness 2 : ………………

(Signature/Name/Address)


SSEECCTTIIOONN--55

PPRROOFFOORRMMAA OOFF BBAANNKK GGUUAARRAANNTTEEEE FFOORR EEAARRNNEESSTT MMOONNEEYY DDEEPPOOSSIITT


PROFORMA OF BANK GUARANTEE

(On non-judicial paper of appropriate value)

FOR EARNEST MONEY

To

Bharat Petroleum Corporation Ltd.

(CPO) Refineries

Mumbai Refinery, Mahul

MUMBAI 400074

Dear Sirs,

M/s.

_________________________________________________________________________

_________

have taken tender for the supply of

____________________________________________________________

for Bharat Petroleum Corporation Ltd.

The tender Conditions of Contract provide that the Bidder shall pay a sum of Rs. ______

(Rupees___________________________________________________________________

_______________) as earnest money /initial / full security deposit in the form therein

mentioned. The form of payment of earnest money / security deposit includes guarantee

executed by Schedule ‘A’ Bank, undertaking full responsibility to indemnify Bharat

Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their

request and in consideration of the premises

we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter

mentioned.

1. We___________________________________________________________________

hereby

undertake and agree with you that if default shall be made by M/s.

_____________________________________ in performing any of the terms and

conditions of the tender or in payment of any money payable to Bharat Petroleum

Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the

said amount of Rupees_______________________________only or such portion thereof

not exceeding the said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee

postpones for any time or from time to time the exercise of any of the powers and rights

conferred on you under the contract with the said_____________and to enforce or to for

bear from endorsing any power of rights or by reason of time being given to the said which

under law relating to the sureties would but for provision have the effect of releasing us.

3. Your right to recover the said sum of

Rs.__________________(Rupees__________________ ____________________) from us

in manner aforesaid will not be affected or suspended by reason of the fact that any dispute


or disputes have been raised by the said M/s.__________________

________________and/or that any dispute or disputes are pending before any officer,

tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or

winding up, dissolution or change of constitution or insolvency of the said______________

____________________but shall in all respects and for all purposes be binding operative

units payment of all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to

Rupees__________________________________ Our guarantees shall remain in force

until_____________________________________________ unless a suit or action to

enforce a claim under_________________________________________ Guarantee is filed

against us within six months from _____________________________(which is date of

expiry of guarantee) all our rights under the said guarantee shall be forfeited and shall be

relieved and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles

of Association and the undersigned has full power to do under the Power of Attorney dated

__________________granted to him by the Bank.

Yours faithfully


SSEECCTTIIOONN-- 66

SCOPE OF WORK AND SPECIAL CONDITIONS OF CONTRACT

SCOPE OF WORK FOR PCMS MUPL

Page 1 of 76

OFC BASED

PIPELINE CONDITION MONITORING & SURVEILLANCE (PCMS) SYSTEM

FOR

SECTION B - MUMBAI-URAN PIPELINE (MUPL)

OF

BHARAT PETROLEUM CORPORATION LIMITED.


Page 2 of 76

DEFINITIONS AND ABBREVIATIONS

PCMS Pipeline Condition Monitoring & Surveillance

MUPL Mumbai Uran Pipeline

MMBPL Mumbai Manmad Bijwasan Pipeline

BPCL Bharat Petroleum Corporation Limited

HPCL Hindustan Petroleum Corporation Limited

MDT BPCL’s Mumbai Dispatch Terminal

LFP Land Falling Point

MCU Master Control Unit

ANSI American National Standards Institute

COMPANY BPCL

CPU Central Processing Unit

DNP Device Net Protocol

EMI Electromagnetic Interference

ESD Emergency Shutdown

FAT Factory Acceptance Test

OPC OLE for Process Control

GPS Global Positioning Satellite

IDS Intrusion Detection System

IEEE Institute of Electrical and Electronic Engineers, Inc.

I/O Input/ Output

ISP Internet Service Provider

LAN Local Area Network

LCD Liquid Crystal Display

MMI Man-Machine Interface

NEMA National Equipment Manufacturer’s Association (US)

OFC Optical Fiber Cable

OSI Open Systems Interconnection

PC Personal Computer

SAT Site Acceptance Test

SCADA Supervisory Control & Data Acquisition

MS Master Station

SV Sectionalizing Valve

TFT Thin Film Transistor

GUI Graphic User Interface

PTR Proven Track Record

OTDR Optical Time-Domain Reflectometer

DEC Demo Evaluation Criteria

ROC Responsive Offer Criteria

OEM Original equipment Manufacturer

OES Original equipment Supplier

PCUR Power Consumption and UPS requirement

VACR Ventilation and Air Conditioning requirement


Page 3 of 76

CONTENTS

i. TITLE

ii. DEFINITIONS AND ABBREVIATIONS

1.0 GENERAL…………………………………………………………………………………………..………………………….5

1.1 INTRODUCTION………………………………………………………………...........................................5

1.2 PURPOSE…………………………………………………………………………………………………………...5

1.3 BRIEF DESCRIPTION OF THE PROJECT…………………………………………………………….…5

1.4 CONTROL PHILOSOPHY………………………………………………………………............................6

1.5 PROJECT REQUIREMENTS…………………………………………………………..……………………..6

2.0 QUALIFICATION, PROVENNESS REQUIREMENTS & TECHNICAL FORMS………..……………8

2.1 BID QUALIFICATION CRITERIA ………………………………………………………......................9

2.2 BID OUTLINE REQUIREMENTS……………………………………….………………………………….9

2.3 FORMS……………………………………………………………………………………………………………..12

3.0 SCOPE OF SUPPLY AND WORKS…………………………….…………………………………………………...18

3.1 SCOPE OF SUPPLY AND WORKS FOR VENDOR………………..………………..………………..19

3.2 SCOPE OF SUPPLY AND WORKS FOR BPCL………………………………………………………..23

3.3 DELIVERY SCHEDULE…………………………………………………………………...........................23

3.4 DELIVERY ADDRESS……………………………………………………………………………………….23

3.5 COMPLETION……………………………………………………………………………………………………23

3.6 CONTACT PERSON……………………………………………………………………………………………24

3.7 CONVEYNACE / LODGING / BOARDING……………………………….………….…………………24

3.8 PAYMENT TERMS………………………………………………………………………………………………24

3.9 DELAYS DUE TO FORCE MAJEURE…………………………………………………………………....…26

4.0 GENERAL TECHNICAL REQUIREMENTS………………………………………….………………………….27

4.1 ENVIRONMENTAL SPECIFICATION OF EQUIPMENT TO BE SUPPLIED……………….28

4.2 AREA AND ZONE CLASSIFICATION…………………………………………………......................28

4.3 POWER SUPPLY……………………………………………………………………………………………….28

4.4 SURGE PROTECTION DEVICES………………………………………………………………………….29

4.5 EARTHING……………………………………………………………………………........................................29

4.6 SAFETY REQUIREMENTS…………………………………………………………....................................30

4.7 SYSTEM AVAILABILITY REQUIREMENTS……………………………………............................30

4.8 ERROR DETECTION PROBABILITY……………………………………………………………………..30

4.9 TRANSIENT, STATIC & EMI/RFI PROTECTION…………………………………………………30

4.10 SYSTEM DESIGN COVERING FUTURE EXPANSION…………………………........................30

4.11 INSTALLATION MATERIALS…………………………………………………………………………….31

4.12 CIVIL WORKS……………………………………………………………………………............................31

4.13 ELECTRICAL WORKS………………………………………………………………..............................31

4.14 FOUR YEARS OPERATIONAL SPARES……………………………………………………………….31

4.15 SPARES AS PART OF LUMPSUM QUOTE…………………………………………………………….31

4.16 TEST EQUIPMENTS………………………………………………………………………………………….32

4.17 WARRANTY…………………………………………………………………………………………………….32

4.18 POST WARRANTY MAINTENANCE CONTRACT………………………………………………..33

4.19 DOCUMENTATION…………………………………………………………………………………………..34

4.20 TRAINING……………………………………………………………………………………………………….37


Page 4 of 76

5.0 PCMS SPECIFICATIONS………………………………………………………………………………………………40

5.1 SYSTEM SPECIFICATIONS………………………………………………………................................41

5.2 GRAPHIC USER INTERFACE…………….……………………………………………………………….41

5.3 SERVERS/ WORKSTATIONS SPECIFICATIONS……….………………………............................43

5.4 COLOUR LED MONITOR, KEYBOARD & MOUSE………………………………………………….43

5.5 SYSTEM SOFTWARE………………………………………………………………………………………..44

5.6 PCMS SOFTWARE……………………………………………………………………………………………44

5.7 REAL TIME DATABASE ACCESS………………………………………………..……………………..45

6.0 PCMS FUNCTIONAL REQUIREMENTS……….……………………………………….………………………46

6.1 CORE SOFTWARE ELEMENTS……..…….…………………………………………………………….47

6.2 USER LEVEL ACCESS………………………….……………………………………………………………47

6.3 ADMINISTRATOR AND ENGINEER SOFTWARE ELEMENTS………………………………47

6.4 FUNCTIONAL SPECIFICATIONS………….………..…………………………………..……………..48

7.0 INSPECTION AND TESTING……………………………………………………………..…………………………54

7.1 INSPECTION…………………………………………………………………………………………………….55

7.2 TESTING…………………………………………………………………………………...............................55

8.0 INSTALLATION AND COMMISSIONING………………………………………….……………………………59

9.0 GENERAL REQUIREMENTS……………………………………………………….………................................62

9.1 PROJECT PROGRAM AND DELIVERY REQUIREMENTS……………………………………….63

9.2 SHIPMENT, HANDLING, PACKAGING AND TRANSPORTATION……………..................64

9.3 PROJECT EXECUTION ORGANIZATION……………………………………………………………..64

9.4 PROJECT SITE ORGANIZATION…………………………………………………….…………………..64

10.0 SYSTEM DRAWINGS……………………………………………………………….……………..............................66

ANNEXURE A: - PCUR FORM …………………………………………………………..………………………………………70

ANNEXURE B: - VACR FORM…………………………………………………………..……………………………………….74


Page 5 of 76

SECTION – 1

INTRODUCTION

1.0 GENERAL

1.1 INTRODUCTION

The specification in this document outlines the requirements of Pipeline Condition Monitoring

Surveillance (PCMS) system in MUPL pipelines of Bharat Petroleum Corporation Limited

(BPCL). MUPL stands for Mumbai-Uran Pipeline and is 28 KM LPG pipeline in Maharashtra

state of India.

1.2 PURPOSE

The PCMS should be capable of detecting Third Party Intervention events, recognizing the type

of event (to establish the level of threat) and of reporting the location of these events with

sufficient precision to offer the Operations of the pipeline the possibility of taking action to

prevent any damage to the pipelines.

1.3 BRIEF DESCRIPTION OF THE PROJECT

Mumbai-Uran Pipeline (MUPL):

This pipeline is laid from Mumbai Refinery to Uran LPG Receipt Terminal for transportation of

LPG. The laid line is of 28.219 KM long pipeline with offshore portion of 12.41 KM in one

segment and onshore portion of Mumbai to Land falling point-1 of 4.1 KM & SV-02 to Uran of

11.7 KM in two segments. The pipeline is being utilized by HPCL also for the transportation of

LPG from their Mumbai refinery to Uran Receipt Terminal. HPCL Refinery to SV-01( Common

Manifold for BPCL & HPCL) onshore portion is having 0.78 KM. In this pipeline there are 2

dispatch locations (BPCL-Mahul & HPCL), 2 Nos. of Sectionalizing Valve Stations (called SV-1

inside Mumbai Refinery & SV-2 near village Sheva) and one receipt location (Uran Receipt

Terminal).

BPCL desires to install an OFC based Pipeline Condition Monitoring & Surveillance (PCMS)

System in this pipeline using dark fibers. 2 No. of direct burial twelve core Optical Fiber Cable

(OFC) is already laid on each side of the pipeline. Out of these 24 fibers, maximum of 8 fibers

are in use (working fibers) and remaining 16 are spare and not in use (dark fibers). The 2 x 12

core OFC is single mode type and meets the specifications of ITU-T G.652. In the off-shore ( sea

portion ) 12.41 KM has not having OFC . Only On-shore portion , PCMS system has to be

provided. (Refer OFC Block Diagram in System Drawings)


Page 6 of 76

Short Summary of Locations along the Pipeline

MUPL

Sr. No. Location Pipeline length

(in Km)

OFC length

(in Km)

OFC Hop Distance (in Km)

(From Preceding station)

Onshore

Section 1

1 MDT 0 0 0

2 SV-1 2.6 3.6 3.6

3 LFP-1 4.3 5.4 1.8

4 HPCL 0 0 0

5 SV-1 0.8 0.9 0.9

Fiber Break between LFP-1 and SV-2 (Village Sheva)

Onshore

Section 2

4 SV-2 16.5 0 0

5 Uran 28.2 12.2 12.2

1.4 CONTROL PHILOSOPHY

The principle of operation for the PCMS system will be substantially the same as a standard

OTDR as used widely in the telecom industry. The PCMS system will operate in much the same

manner as a classical OTDR, a coherent laser of light is launched into the sensing fiber. As it

propagates along the fiber a proportion is scattered and recaptured by the fiber, to return to

the optical receiver. There should be dedicated injector/sensor for sensing fiber and the fiber

should get sensed for any third party activities & intrusion on continuous & round the clock.

1.5 PROJECT REQUIREMENTS

1.5.1 The scope of work of PCMS vendor shall include project management, design, engineering,

supply, factory testing, integration, installation, commissioning, site testing, trial run,

packaging, shipping, training, warranty, post warranty support & documentation with turnkey

responsibilities of PCMS, meeting the objectives, functional and specific requirements

described in the specifications.

1.5.2 The PCMS vendor shall implement the complete job of PCMS with single point responsibility,

ensuring the correctness and completeness of design, engineering, implementation and

documentation in accordance with the requirements of the contract specifications.

1.5.3 The PCMS vendor shall ensure that the major spare parts for the PCMS system (i.e. the main

processor) would be available for minimum of 10 years after warranty and confirmation of the

same shall be submitted along bid, If the PCMS vendor discontinues the production of spare

parts after 10 years, then he shall give at least 24 months notice prior to such discontinuation

so that COMPANY may order his requirements of spares in one lot.

1.5.4 PCMS vendor shall note the following: - ANNEXURES A & B shall be filled in and submitted by

the PCMS vendor during detailed engineering.

1.5.5 PCMS Vendor shall ensure the completeness of the Bill of materials (w.r.t. model nos. and

quantities of various equipments, hardware and software modules, cards, peripherals,

software licenses etc.) to meet the complete requirements of the specifications as part of their


Page 7 of 76

responsibility and any change/ modifications required for the same during detailed

engineering to meet the requirements of the contract shall be done by the PCMS Vendor

without any delivery & cost implications to the COMPANY.

1.5.6 In the bid package the terms Owner, BPCL, Purchaser and COMPANY have been used

synonymously. Also the terms Bidder, Vendor and PCMS vendor have been used

synonymously. Similarly, the term GUI, MMI, HMI has been synonymously used for Graphic

user interface.

1.5.7 In order to adhere to strict project schedule and to shorten the major drawing/ document

schedule review phase, the PCMS MMI (covering graphic displays, sample reports, alarm &

events etc.) will be finalized on the system itself. To achieve this, after configuring the PCMS

MMI, the PCMS vendor shall present the same on one MMI workstation (same or similar make/

model no. as offered for PCMS project) with the corresponding software for all these software

modules loaded on it to COMPANY. COMPANY will review these activities on the workstation

and shall give the comments/ observations on the same. The vendor shall incorporate the

COMPANY comments in the system itself.


Page 8 of 76

SECTION-2

QUALIFICATION, PROVENNESS REQUIREMENTS & TECHNICAL FORMS


Page 9 of 76

2.0 BID STRUCTURE

The PCMS vendor has to bid in three parts through e-Tendering platform or as per the

instructions of the RFQ (Request for the quotation).

1. Pre- Qualification Bid

2. Technical Bid

3. Priced Bid

2.1 TECHNICAL BID QUALIFICATION CRITERIA

2.1.1 PCMS vendor has to provide technical write-up on the technology, hardware and software

proposed for the Project.

2.1.2 PCMS vendor has to submit the technical bid as per the Bid outline requirements in clause 2.2

of this specification and Bid Qualification Criteria conditions.

2.1.4 BPCL reserves the right to verify the correctness of documentary evidence furnished in the

offer.

2.1.5 BPCL reserves the right to assess the capability and capacity of Bidder. BPCL reserves the right

to verify the successful operation and performance of reference projects. Bidder shall arrange

permissions for visiting these installations, if required. The permissions mentioned in the

previous statement indicate the permissions for entry into the premises of the party where the

vendor has installed similar PCMS system.

2.2 BID OUTLINE REQUIREMENTS

2.2.1 Bidder is required to mandatory make a proposal in a format as outlined below in order to

achieve the objective of maintaining uniform proposal structure.

TECHNICAL BID :

COVERING LETTER & SYNOPSIS OF THE PROPOSAL

CHAPTER I: QUALIFICATION SUMMARY

In this section Bidder is required to submit all the supporting documents as per

section 2.1

CHAPTER II: COMPOSITION OF THE BID

This chapter is to describe the various parties who have been involved to bid for

this project clearly defining the Bidder. In addition, the project organization

structure putting together various parties together with inter-relationship shall

also be submitted.

CHAPTER III: FORMS

Bidder is required to complete ROC, PCMS TECHNICAL, Deviation Form

[attached in Section -2] and PCUR, VACR forms [Annexure A & B].

CHAPTER IV: SCOPE OF WORK

(Complying with the requirements of section 3 of the

SPECIFICATIONS)

CHAPTER V: SYSTEM GENERAL TECHNICAL REQUIREMENTS


Page 10 of 76

(Complying with the requirements of section 4 of the SPECIFICATIONS)

CHAPTER VI: SYSTEM CONFIGURATION, HARDWARE AND SOFTWARE DETAILS

(Complying with the requirements of sections 1, 5, 6 & 10 of the

SPECIFICATIONS)

CHAPTER VII: MMI WITH DETAILS OF GRAPHICAL DISPLAYS PACKAGE &

REPORT PACKAGE (Complying with the requirements of sections 6 of the

SPECIFICATIONS)

CHAPTER VIII: INSTALLATION AND COMMISSIONING Complying with (the

Requirements of section 8 of the SPECIFICATIONS)

CHAPTER IX: FACTORY ACCEPTANCE TEST, SITE ACCEPTANCE TEST,

TRIAL RUN (Complying with the requirements of section 7 of the

SPECIFICATIONS)

CHAPTER X: PROJECT EXECUTION AND BAR CHART ACTIVITY

SCHEDULE (Complying with the requirements of section 9 of the

SPECIFICATIONS)

CHAPTER XI: DOCUMENTATION (Complying with the requirements of section

4 of the SPECIFICATIONS)

CHAPTER XII: WARRANTY (Complying with the requirements of section 4 of the

SPECIFICATIONS)

CHAPTER XIII: TRAINING (Complying with the requirements of section 4 of the

SPECIFICATIONS)

CHAPTER XIV: TEST INSTRUMENTS (Complying with the requirements of

Section 4 of the SPECIFICATIONS)

CHAPTER XV: POST WARRANTY MAINTENANCE CONTRACT

(Complying with the requirements of section 4 of the SPECIFICATIONS)

CHAPTER XVI: TECHNICAL BROCHURES FOR SERVERS, MMI COMPUTERS NETWORK

DEVICES, PERIPHERALS, ETC.


Page 11 of 76

2.2.2 The scope of supply, works, responsibilities, qualification requirements, provenness

requirements, functional & operational requirements, technical specifications and PCMS

system execution requirements are explicitly stated in the SPECIFICATIONS. Bidder is required

to study these requirements in detail and make a proposal in an outline as defined above,

completely meeting these requirements.

2.2.3 Bidder shall be fully responsible for all the design, engineering, supply, factory testing,

integration, installation, commissioning, site acceptance testing, Trial run, warranty, training

and documentation of integrated PCMS system, with Bidder having single point responsibility

for successful implementation of integrated PCMS.

2.2.4 The responsiveness of the bid shall be ascertained through compliance in the Responsive Offer

Criteria [ROC] form with bid having incomplete scope of supply & works and/ or which does

not comply with the technical requirements shall be considered as substantially non-

responsive. The bid determined as non-responsive is liable to be rejected by the COMPANY

without any reference to the bidder and may not be subsequently made responsive by the

Bidder by correction of the non-conformity. The decision of the COMPANY in this regard shall

be final.

2.2.5 Bidder is required to mandatorily make a proposal in a format as outlined in cl. 2.2.1 above

and further it is in the interest of Bidder to submit complete and comprehensible proposal

leaving no scope for the COMPANY to raise any further questionnaires as the proposal may

only be evaluated on the basis of what has been submitted by the bidder at the first instance in

order to adhere with very strict project schedule requirements.

2.2.6 Please note that the data indicated in this document needs to be maintained till the end of the

project. Any changes in the proposal during the actual execution have to be brought into the

notice of BPCL and permission has to be obtained from BPCL by giving proper justification.

2.2.7 Bidder to note that the demo has to be conducted by the bidder within 45 days after intimation

from BPCL.

2.2.8 All quoted prices & rates shall be firm & valid for a minimum period of 180 days from the date

of submission of the Bids.

2.2.9 Pre-Bid Meeting: To take up queries related to tender specifications and doubts of bidders,

BPCL will also host Pre-bid meeting at its Mumbai Office. Bidders who wish to attend the same

are required to send the name of their representatives at least one week in advance. Along

with this, bidders are also required to send their queries duly segregated (Technical &

Financial) as per the Pre-Bid query form.


Page 12 of 76

2.3 FORMS:

FORM No. 2.3.1

RESPONSIVE OFFER CRITERIA (ROC) FORM

Column to be filled

[Yes/No]

(Note-1)

1.0 Scope of supply and works as per the specification complied with:

2.0 PCMS System configuration and networking as per

the PR complied with:

3.0 The requirement of intrusion detection criteria fulfilled

by the PCMS system:

4.0 The requirements & completeness of Bill of material in clause 3.1.14

as per cl. 1.5.5 complied with:

5.0 Confirm that all deviations from all the sections of the specifications

are only listed in deviation form (Technical) and

all remaining clauses are deemed to be fully

complied with:

6.0 All the forms have been furnished in the offer and are

duly filled, stamped and signed by authorized representatives of

PCMS vendor at the required places:

PCMS vendor



Stamp & Date

Note: - 1. These confirmations by the PCMS vendor need to be categorical with no conditions/ no

further reference to be made to the technical offer sections. (Bidder to also refer to cl. 2.2.4 in

respect of compliance in ROC form)


Page 13 of 76

FORM No. 2.3.2

PCMS TECHNICAL FORM – MUPL

Sr.

no Specifications

Compliance

from Vendor

(Yes/No)

Remarks

1 System Components

1.1 Should be able to cover the stretch of at least 15 KM of OFC.

1.2 Capability of networking multiple systems.

1.3 Location Accuracy: Error not more than +/- 10 meter.

1.4

Controller should be 19” / 21” and supplied on floor

mounted panel for covered room. The panel should have

proper ventilation / cooling system for maintaining

temperature.

1.5

Server to support for retention of all the events/alarms

over a period of 30 Days.

1.6 Should not require periodic calibration or adjustments.

1.7

The system should be able to detect, differentiate and

classify simultaneously multiple events along the section of

pipeline. There should be no limitation to no. of

events/alarms, the system can generate for any section of

pipeline. The system should generate different alarms for

different location with separation of 30 meters for Manual

digging and 50 meters for Mechanical Digging along the

pipeline in GUI.

1.8

Should have extremely low Nuisance Alarm rate and immune

to False alarms and incorrect classification.

1.9

Is the system capable to create different zones/area along

the pipeline where in different type of events could be

turned off or on by the admin user. There should be no

limitation in creating of such zones in the system

1.10

Should be capable of ODBC/OPC Interface if in future

required to integrate the system with existing Pipeline

SCADA system of BPCL.

1.11 System should be compatible for future expansion.

1.12

Should be able to detect and generate alerts of any activity

on and near the pipeline within the following ranges;

a) Within 7 meters radius for any Manual Excavation.

b) within 20 meters radius for any Mechanical excavation

(JCB).

c) within 10 meters radius for any Heavy vehicle movement.

This radial distance is from the top of the pipeline.

1.13 Continuous monitoring of optical fiber by each sensor.


Page 14 of 76

2 Classification of events

2.1 Manual excavation above the pipeline with hand tools.

2.2

Excavation by heavy equipment (backhoes, excavators

tracked & wheeled).

2.3

Movement of heavy machinery or heavy motor vehicles in

the ROW

2.4 Fiber breaks location.

2.5 Pig monitoring & tracking in real time.

3 Graphic User Interface

3.1

Should contain graphical representation on high resolution

licensed MAP of the course of the Pipeline for convenient

location of the events along the stretch of the Pipeline.

3.2

Graphic display should be true to scale. Distances and

bearings along the pipeline should be measured directly

from the graphic display.

3.3

Kilometer markers corresponding to the Chainage of the

pipeline to be incorporated in graphical display.

3.4

Indicatory like icon should appear on the course of the

pipeline so as to locate the event.

3.5

Different indicatory to be used for different classification of

the event. Legend of different indicatory to be displayed on

GUI screen.

3.6

GUI should also generate an event list which should provide

following information-

a). Classification of Event

b). Time of occurrence

c). Location of occurrence

d). Option to acknowledge the event.

e). Duration of the event.

f). Provision of focus on event from GUI/event list to

waterfall and vice versa.

3.7

Relevant graphical display for spectra-graphical analysis

purpose (waterfall display)

3.8

Alert Control: to enable filters for the alerts for classified

zones of the pipeline

3.9

System Manager – User and Engineering tool allowing

inspection and control of Remote machine states,

performance and error inspection.

3.10

Events that are defined as alarms also trigger a visual

warning and alarm sound when they occur.

3.11

Alarm (threat) events should remain on the display until

acknowledged by the operator. Alarms can be acknowledged

individually or in blocks.

3.12

Zoom and pan controls are provided to allow the user to

move around the map/image and Graphical display.


Page 15 of 76

3.13

Events/Alarms along with waterfall history should be stored

in the history at least for 1 month.

3.14

Operator level and Engineer level access controls to be

provided in the system.

3.15

The GUI system shall be supplied with the latest

antivirus/security software

3.16

The system will visually alert the user if any system errors

are observed within the software and hardware.

3.17

The vendor shall design the system to withstand a potential

5% degradation in the fibre attenuation without loss of

sensitivity or range

Signature of the authorized signatory

Name of the authorized signatory

Stamp & Date


Page 16 of 76

FORM No. 2.3.3

DEVIATION FORM (Technical)

Name of PCMS vendor:

Schedule of Deviations in reference to BPCL SPECIFICATIONS for PCMS system

1. PCMS vendor may give here a consolidated list of technical deviations for all sections of the

SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY

and any such deviations if indicated elsewhere other than this form will render the offer non-

responsive and shall liable to be rejected.

3. PCMS vendor shall state the reasons for the deviations in the `Remark' column.

4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be deemed to be

fully complied by the PCMS vendor

5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall constitute the

contract requirements for the award of job to the PCMS vendor.

Sr.

No.

Page

No.

Clause

No.

Requirement of the

SPECIFICATIONS

Deviations to the

SPECIFICATIONS

Remarks

1 2 3 4 5 6

PCMS vendor

Signature of the authorized signatory :

Name of the authorized signatory :

Stamp & Date :


Page 17 of 76

FORM No. 2.3.4

PRE-BID QUERY FORM (TECHNICAL)

Name of Bidder: _________________________________________

PROJECT NAME: OPTICAL FIBER CABLE BASED PIPELINE CONDITION MONITORING & SURVEILLANCE SYSTEM FOR MUPL

CRFQ Number – __________________

Sr. No.

Tender Copy Page No.

Document Clause Clause Details Query

1

2

3

4

5

FORM No. 2.3.5

PRE-BID QUERY FORM (FINANCIAL)

Name of Bidder: _________________________________________

PROJECT NAME: OPTICAL FIBER CABLE BASED PIPELINE CONDITION MONITORING & SURVEILLANCE SYSTEM FOR MUPL

CRFQ Number – __________________

Sr. No.

Tender Copy Page No.

Document Clause Clause Details Query

1

2

3

4

5


Page 18 of 76

SECTION-3

SCOPE OF SUPPLY & WORKS


Page 19 of 76

3.0 SCOPE OF SUPPLY & WORKS

3.1 SCOPE OF SUPPLY & WORKS FOR VENDOR

3.1.1 The PCMS vendor’s scope of supply and works shall include, but not limited to all the activities

of project management, design, engineering, engineering, factory testing, supply, installation,

commissioning, site testing, trial run, packaging, forwarding, transportation (freight), port

handling custom clearance, inland transportation etc.(as per stipulation in commercial

section), warranty, post warranty support, quality assurance and quality control of the system

and documentation with turnkey responsibility and meet the requirements of the bid

responsibility.

3.1.2 The vendor is responsible for the selection of equipments and system components including

accessories and its suitability to meet the following-

A) Specifications as per Clause 4.1

B) Fiber Route report in 10.2 Section

If at any stage, till the completion of the order, the supplied equipments, instruments and

accessories are found unsuitable for the specified operating and design conditions, the vendor

shall replace the same with a suitable model meeting the specifications without the

schedule/cost implications.

3.1.3 Vendor shall submit the Functional Design Specifications (FDS) of the system proposed. The

FDS should include the detail list and technical specifications of System hardware, System

Software and Operator Interface.

3.1.4 Detail OTDR survey has already carried out by BPCL for the OFC along the proposed section of

the Pipeline. The following information will be available from the OTDR Survey report given in

annexure-C.

A) Fiber losses.

B) HOP distances between the successive stations

C) Number of fibers available for the use in proposed project

D) Fiber termination details at each of the stations.

Vendor shall submit the detail Scheme of execution of the project well before the start of

commissioning stage. This scheme should be in accordance with the FDS and the OTDR survey

report.

3.1.5 The vendor should carry out detailed site survey for the proposed section of the Pipeline i.e.

MUPL, to study the surface and sub-surface properties of the ground also to co-relate the OFC

length with the pipeline distance/Chainage for GUI and carry out OTDR of spare fibers of that

section. Bidder should also visit the intermediate locations to identify the location of panels

and various other requirement related fiber patch cord route, power cable route, entry. BPCL

shall provide the geo-coordinates of Pipeline.

3.1.6 Any excavation, opening of the Splice/Joint Kits required has to be decided and conveyed to

BPCL before the start of Site Survey. The decision of such excavation activity has to be in

conjunction with BPCL.


Page 20 of 76

3.1.7 Vendor shall be responsible for all the termination of the fibers from BPCL Fiber Closures and

the System Components or Equipments. The termination of fibers by splicing, by using Patch

Cords etc. shall be carried out by vendor. Supply of Patch Cords, Zero dB connectors, fiber

sleeves and other termination accessories shall be in vendor’s scope.

3.1.8 The zero dB connectors in the (Fiber Terminating Cabinet) FTC’s in all BPCL sites are for FC

(Ferrule Connection) type of connectors. If the system requires using the Patch Chords with

different than FC connector, then suitable adapter shall be supplied by the vendor.

3.1.9 Supply of all the cables (Ethernet, ModBus etc.) needed to connect between systems

components along with the suitable connectors shall be supplied by the vendor.

3.1.10 Bandwidth requirement of the PCMS System and dark fibers available for bidder.

For MUPL: In MUPL there are two sections, these are

(i) BPCL MDT to HPCL via LFP-1 (Optical path BPCL MDT– SV1 - LFP1 - SV1 - HPCL. LFP1-SV1

will be overlapping section, refer drawing in clause 10.2) and

(ii) SV2 to Uran.

OFC cable between these two sections is cut in sub-sea portion and presently there is no

connectivity between these two sections. PCMS system to be installed in MUPL will have two

separate sensors, processing and GUI. (One set each at Mumbai and Uran).

System shall be provided in following manner:

(i) For section 1 (BPCL MDT to HPCL via LFP1 section): One server & one client shall be

located at Mumbai & one client at HPCL.

(ii) For section 2 (SV2 to Uran section): One server & one client shall be located at Uran.

(iii) For sections 1 & 2: Viewing of section 1 shall be possible from client located in section 2

& vice versa using shared LAN (shared LAN will be provided by BPCL if feasible.)

System provided by vendor should be compliant both ways i.e. can work as standalone at

respective sections i.e., Mumbai –LFP1 Section & SV2-Uran Section each separately and also as

an integrated system where in system can be viewed from any one location.

PCMS vendor has to specify the bandwidth for shared LAN required for networking between

Mumbai and Uran. Based on the requirement, call will be taken by BPCL to provide Ethernet

connectivity between these two locations using leased line or Microwave link.

Maximum 4 no. (INCLUDING SENSING FIBER) of fibers shall be provided in the each section of

SV Stations under this project. For each sensor, only one sensing fiber shall be used by bidder

however if one sensor is not able to cover the entire stretch between two stations then

maximum two fibers shall be used for PCMS System for covering the entire section between

SV/Main Stations. Two fibers shall be used by the bidder for communication between sensors

and Servers connectivity. The price bid of the vendor should include the cost of supply and

installing of networking devices & accessories for above networking backbone at these

locations.


Page 21 of 76

3.1.11 For diagnostic purpose, vendor shall provide status of AC & inverter alarm through potential

contact which will be connected to BPCL SCADA. Also all the PCMS panel shall have

temperature sensor & it’s output in 4 to 20 mA shall also get connected to BPCL SCADA.

3.1.12 Supply of any other items or/and activity not listed/indicated specifically but necessary for

successful commissioning and operation of the proposed system will be indicated and carried

out by the vendor.

3.1.13 For crossover of laser sensor signals in sensor fiber in opposite directions the termination of

Fibers in the field are not allowed. The fibers can be terminated only in SV / IP and manned

station. However if required an amplifier can be installed in Pipeline ROU within the Fiber

closure. The design and selection of the hardware shall be based on this condition.

3.1.14 Operation and Maintenance Training as per the details provided in the training section of the

scope shall be provided by the vendor.

3.1.15 The vendor shall design the system to withstand a potential 5% degradation in the fibre

attenuation without loss of sensitivity or range


Page 22 of 76

3.1.16 INDICATIVE BILL OF MATERIAL:

Sr.

No. Description of item Qty Price

Mumbai-Uran Pipeline (MUPL)

1

Project management, design, engineering, factory testing,

configuration & testing and supply of PCMS EQUIPMENT

with Graphics User Interface with dual 22” LCD color

monitor, keyboard, mouse, peripheral devices etc. including

Software for PCMS Equipments software for diagnostic &

maintenance functions & quality assurance and quality

control of the system and documentation & supply of

commissioning spares, consumable spares and spares

during 2 years warranty period for MUPL SECTION 1 (BPCL

MDT to HPCL via LFP1) .

1 SET

2

Installation and Commissioning of PCMS system, Trial run

including all services & Documentation for Item No. B.1

(MUPL)

1 LS

3

Project management, design, engineering, factory testing,

configuration & testing and supply of PCMS EQUIPMENT

with Graphics User Interface with dual 22” LCD color

monitor, keyboard, mouse, peripheral devices etc. including

Software for PCMS Equipments software for diagnostic &

maintenance functions & quality assurance and quality

control of the system and documentation & supply of

commissioning spares, consumable spares and spares

during 2 years warranty period for MUPL SECTION 2 (SV-2

to Uran)

1 SET

4 Installation and Commissioning of PCMS system, Trial run

including all services & Documentation for Item B.3. 1 LS

5

ENGINEER training of PCMS System at Manufacturers works

as per the scope and terms/conditions. Training for 16 Man-

days (4 Persons for 4 days) ( Excluding Company staff

Travelling/Lodging/Boarding ) (MUPL).

1 LS

6 On Site Training for 4 days for 4 participants for PCMS

System at Site. (MUPL). 1 LS

7

Cost for providing Comprehensive AMC services for First

Year after completion of warranty as per the scope, terms

and conditions (MUPL).

1 LS

8

Cost for providing Comprehensive AMC services for Second



1 LS

9

Cost for providing Comprehensive AMC services for Third



1 LS


Page 23 of 76

10

Cost for providing Comprehensive AMC services for Fourth



1 LS

Note:

1. The vendor will have to submit the complete bill of materials, clearly indicating make and

model of the equipments, considered for the project while submitting the offer.

2. The commercial offer by the vendor shall be strictly as per the above mentioned line items of

the tender for the evaluation purpose.

3. The pricing of CAMC Service for all 4 year shall be considered for price bid evaluation.

3.2 SCOPE OF SUPPLY & WORKS FOR BPCL:

3.2.1 Single mode ITU-T G.652 direct burial Twelve core Optical Fiber Cable (2 Number) along the

proposed section of the Pipeline which already exists at the depth of minimum 1.5 meter from

the ground level shall be used for the proposed project. Spare unused fibers of the existing OFC

will be provided by BPCL.

3.2.2 Detail OTDR Survey had been carried out by BPCL for the OFC along MUPL Sections. The Fiber

Route reports are already enclosed in clause 10.2 .

3.2.3 During the detail site survey by the vendor post order, BPCL will provide all the assistance by

providing Pipeline Patrol men to locate the strategic locations from the point of view of survey.

BPCL Officer will also accompany during the survey. Transport during this survey will be

arranged by the vendor.

3.2.4 If needed, BPCL will provide with line locator to the vendor to locate the Pipeline laid along the

pipeline.

3.2.5 BPCL will provide power supply to the PCMS equipments as per clause 4.3.

3.2.5 BPCL will provide required bandwidth to PCMS system as per Clause 3.1.10

3.3 DELIVERY SCHEDULE:

Materials shall be supplied within 24 weeks from the date of Purchase Order/LOA.

3.4 DELIVERY ADDRESS:

MUMBAI URAN PIPELINE MUMBAI Mumbai Dispatch Terminal –

Mumbai Uran LPG Pipeline

Mumbai Refinery

Bharat Petroleum Corp. Ltd

Mahul, Chembur,

Mumbai, Maharashtra – 400074


Page 24 of 76

URAN Uran Terminal,

Mumbai Uran LPG Pipeline

Bharat Petroleum Corporation Limited,

Navghar industrial estate

Behind MSEB Gas Turbin Unit,

P.B. NO. 8, Dist - Raigad,

Bokadvira, Uran-400702

Note:

1) In case of foreign bidder, BPCL shall transport all the Materials from Mumbai port to Mumbai

Refinery. Segregation & transportation of materials from Mumbai Refinery to Uran station

shall be done by the foreign bidder.

2) In case of Indian bidder, transportation of all the materials to all stations shall be done by the

Indian bidder.

3.5. COMPLETION:

For MUPL Section: The installation, integration, testing and commissioning at all the above site

will be completed within 8 weeks from the receipt of the materials at site.

3.6 CONTACT PERSON

Ch. Manager (Maint), MMBPL

Bharat Petroleum Corporation Limited,

2nd floor, Admin Annexe, Mumbai Refinery,

Mahul, Chembur, Mumbai 400074

E-mail: [email protected]

3.7 CONVEYNACE/LODGING/BOARDING:

The cost of conveyance, lodging/boarding etc. of contractor/ vendor’s personnel for the site

installation, commissioning and while imparting training to BPCL staff will be borne by the

contractor/ vendor.

3.8. PAYMENT TERMS

For Indian Bidders:

3.8.1 For Supply

100% payment will be made after Material receipt at site against submission of PBG

each of 10 % of Supply PO value as per BPCL format. PBG of 10% Supply PO value shall

be released after completion of two years warranty period.

3.8.2 For Services

a) Payment for services shall be made after successful commissioning of the PCMS

system at site.


Page 25 of 76

b) For Training charges: 100% after completion of trainings.

c) For charges for Maintenance contract after warranty:

Quarterly payment will be made based on that particular quarterly performance of PCMS

System and which is dully certified by site BPCL Incharge. Refer clause 4.18 for details.

For Non Indian Bidders:

3.8.1 For Supply

100% payment will be made on CFR basis against submission of PBG of 10 % of Supply

PO value as per BPCL format. PBG of 10% Supply PO value shall be released after

completion of two years warranty period.

3.8.2 For services

a) Payment for services shall be made after successful commissioning of the PCMS

system at site.

b) For Training charges: 100% after completion of trainings.

c) For charges for Maintenance contract after warranty:

Quarterly payment will be made based on that particular quarterly performance of PCMS

System and which is dully certified by site BPCL Incharge. Refer clause 4.18 for details.

Penalty for breach of contract

For Supply,

Price reduction for delay in delivery beyond contractually agreed schedule @ ½% of

undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total

Supply order value as per Clause No. 20 of BPCLs GPC shall be applicable.

For Installation, In case the contractor fails to complete the whole work within the stipulated period, he shall be liable

to pay liquidated damages of 0.5% of the total Installation & Commissioning charges per week and

or part thereof of the delay subject to a maximum of 5% of the value of the contract.

3.9 DELAYS DUE TO FORCE MAJEURE

In the event of causes of Force Majeure occurring within the agreed delivery terms, the

delivery dates can be extended by the Owner on receipt of application from the Vendor

without imposition of Price Reduction for Delay. Only those causes which depend on natural


Page 26 of 76

calamities, civil wars and national strikes which have duration of more than seven consecutive

calendar days are considered the causes of force majeure. Causes like strikes / lockout at

Vendor's works for more than ten consecutive days and Government Act such as major power

cut for a consecutive minimum period of 30 days and other direct legislative enforcement shall

also constitute Force Majeure.

The Vendor must advise BPCL by Registered letter duly certified by local Chamber of

Commerce or statutory authorities, the beginning and the end of the cause of delay

immediately, but in no case later than 10 days from the beginning and end of such cause

of Force Majeure condition as defined above.


Page 27 of 76

SECTION-4

GENERAL TECHNICAL REQUIREMENTS


Page 28 of 76

4.0 GENERAL SITE INFORMATION

The equipments which will be placed in both Sections (which comprises of MDT, Uran, SV-1 &

SV-2) shall be suitable for operation under the following site conditions:

Sand & Dust: Built-up of dust on operational surface may occur because of imperfections in the

sealing of equipment, housing and conditions prevailing in sub- tropical dust conditions.

Shock & vibration: The equipments shall withstand transportation and handling by air, sea and

road under packed conditions, conforming to MIL 810B specs or commercial equivalent.

The equipments shall also be resistant to termite, fungus, rodents and salty environment.

4.1 ENVIRONMENTAL SPECIFICATION OF EQUIPMENT TO BE SUPPLIED

4.1.1 The PCMS equipment at the manned locations (Classification of locations is given in 4.1.3) shall

be in air-conditioned environment and shall operate satisfactorily under the following

conditions. For these locations air conditioned panel is not required.

FOR TEMPERATURE HUMIDITY

Operation 10-35°C 20-80% RH

Storage & transportation - 30 to +60°C 5-95% RH

4.1.2 All the other PCMS equipments shall be designed for operation, storage and transportation

under the following environment with the limits given below. For these locations, air

conditioned panel shall be supplied by the vendor.

FOR TEMPERATURE HUMIDITY

Operation 0-55°C 10-95% RH

Storage & transportation - 30 to +60°C 5-95% RH

4.1.3 Classification of locations:

MUPL

Sr. No. Location Existing air conditioning Falls Under Category

1 MDT Air-Conditioned 4.1.1

2 SV-1 Non-Air Conditioned 4.1.2

3 SV-2 Non-Air Conditioned 4.1.2

4 Uran Air-Conditioned 4.1.1

4.2 AREA AND ZONE CLASSIFICATION

4.2.1 All the control rooms housing Master Control Units are classified as Safe Areas.

4.2.2 Control rooms in which the Interrogator units are housed in the outstations are also classified

as safe areas.

4.3 POWER SUPPLY

4.3.1 Section B: MUPL: The following un-interrupted power supplies (UPS) for PCMS equipments at

various locations shall be provided to the Bidder by BPCL:

Manned Locations (BPCL-MDT, URAN, HPCL) : 230V AC ±10%, 50 Hz±3% (Grounded)

SV Stations : (-) 48V DC ±15% (Positive grounded)

4.3.2 Bidder has to install its Stabilizer/Converter as per the load/power requirement of its

panel/equipments.


Page 29 of 76

4.3.3. Maximum power available at Manned Locations will be 2 KWatts for PCMS System. For SV

Stations maximum power available will be 1.5 KWatts. Vendor has to design the system so that

maximum load at any of the locations doesn’t exceed these limits.

4.3.4. The Bidder to provide the additional protection of power supply system in their supplied

package to protect the system against surge voltage. The power supply distribution of PCMS

shall be designed properly such that failures of individually protected items, does not affect the

continuity of supply to other equipments. All power cabling (including supply of cabling,

glanding, ferruling, termination etc.) to the PCMS equipments shall be carried out by the

Bidder.

4.3.5. Bidder to note that based on the details furnished by the vendor in PCUR (Power Consumption

& UPS Requirement) form, power feeder shall be made available for the powering of the

complete PCMS unit. It shall be the responsibility of Bidder to ensure that the power

requirements of offered PCMS equipments are well within the details submitted in PCUR.

4.4 SURGE PROTECTION DEVICES

Protection devices for Card level transient suppressors/ surge protection/ lightening strike

protectors shall be provided on following power/ communication lines as a minimum to

protect equipments within PCMS vendor scope of supply from lightening strikes, induced

current surges & high voltage transients by diverting the resultant surges and transients safely

to earth and limiting voltages & currents to acceptable levels thereby protecting the electronic

components and the system itself: -

Main Station: Power feeders from UPS ACDB

For PCMS equipments at SV stations: Incoming DC power feeder to interrogator unit

Based on the need and recommendation by PCMS Vendor (to meet the objective of protection

of PCMS equipments), any additional protection devices shall also be included by PCMS Vendor

as part of the scope of supply.

4.5 EARTHING

4.5.1 Each cabinet, console and other equipment shall be provided with earthing lugs with their

frames. All these lugs/ strips shall be properly secured to the AC mains earthing bus.

4.5.2 All system grounds of various cards and equipments, shields of instrument cables, earth

terminal of the lightning strike protectors shall be connected to system ground bus which is

electrically isolated from the AC mains earthing bus. The equipments shall provide separate

earthing strip for the same. The system ground bus shall be connected to independent ground

buses through insulated wires.

4.5.3 PCMS vendor shall note that, in general, existing earthing shall be provided by the COMPANY

for: -

a) System grounding (earth resistance less than 1 ohm)

b) Cabinet & AC mains grounding (earth resistance less than 5 ohms)

Accordingly the equipments shall provide separate earthing strips as mentioned above and

PCMS vendor shall also provide electrolytic copper (minimum 25mm x

3mm) earth bars and takes care of onwards earthing connections from equipments to the

earthing strips provided separately in the corner of the respective rooms.


Page 30 of 76

4.6 SAFETY REQUIREMENTS

4.6.1 Provision shall be made to isolate all 230 V AC incoming signals to a cabinet, before gaining

access to cabinet internals. Shrouded terminals with warning labels shall be provided, with

these terminals being segregated from other incoming terminals.

4.6.2 PCMS vendor shall ensure during implementation that the equipments shall not be damaged

due to Power loss. Further PCMS vendor shall indicate during detail engineering as part of

system operation: -

- Steps and recommendations to be taken for fail-safe operation of the system under following

conditions:

a) Power failure

b) Air Conditioner failure

- Start up procedure of the system

4.7 SYSTEM AVAILABILITY REQUIREMENTS

4.7.1 The successful PCMS vendor shall be responsible to design the system for 99.50% availability.

4.7.2 The PCMS vendor shall ensure that calculation of availability takes into account the Mean Time

To Repair (MTTR) of PCMS equipments at SV stations as 72 hrs and PCMS equipments at

manned locations as 48 hrs.

4.8 ERROR DETECTION PROBABILITY

Error detection capability is required for achieving high order of reliability of data

transmission.

4.9 TRANSIENT, STATIC & EMI/ RFI PROTECTION

4.9.1 The System shall be internally protected against system errors and hardware damages

resulting from:

a) Electrical transients on power wiring

b) Electrical transients on signal wiring

4.9.2 The equipment shall be efficiently screened against Electromagnetic Interference

(EMI), Radio Frequency Interference (RFI) and conductive interference and shall not interfere

with other equipment in the vicinity or installed in the same building. All subsystems and

system components shall have noise immunity from EMI or RFI including nearby radio

stations, hand held two way radios, electrical storms, solenoids, relays or conductors carrying

heavy currents as per levels of Environmental electromagnetic phenomenon defined in IEC-

61000-6-2. The system shall have total noise immunity from UHF/ VHF radio communication

equipments (RFI) and (EMI) noise generating equipments as per IEC-61000-4. The surges

withstand capability for input/ output modules shall be as per IEEE 472.

4.10 SYSTEM DESIGN COVERING FUTURE EXPANSION

The PCMS software and GUI shall be adequate to accommodate 50% future expansion (without

adding any server hardware to the offered PCMS system) with respect to additional pipeline

facilities viz. expansion of PCMS system beyond 200 km to take care of pipeline expansion,

without affecting the various system performance parameters.


Page 31 of 76

4.11 INSTALLATION MATERIALS

All installation materials such as AC and DC power cables, signal cables, telecom cables, LAN

cables, interconnecting cables between various equipments and peripherals, earthing cables,

data cables, connectors, isolators, switches, conduits, fuses, terminations, gland plates,

mounting accessories and other items required but not mentioned herein shall be provided by

the PCMS vendor.

The Power cables shall be IS 1554 or equivalent; low voltage distribution boards shall be IS

8623, IS 13947 or equivalent; Switches & Sockets shall be IS 1293 or equivalent.

The quality of materials used shall be of the highest order and shall conform to the

international standards.

4.12 CIVIL WORKS

For control rooms and SV stations civil work shall consist of:

1. Civil works required for installation of PCMS equipment, interconnecting cabling at control

rooms for various systems & PCMS equipments with telecommunication system and the power

supply unit along with cable routing, dressing and providing & laying perforated trays etc. will

be carried out by vendor.

2. Associated grouting and fixing of equipment. The base frames and mounting bolts for

cabinets, PCMS cabinets, PDB cabinet shall be provided by the vendor.

3. All the cable entries in the gland plate shall be properly secured without any distortion in

the cables and all spare openings (minimum 10% spare cable entries to be provided) shall be

sealed plugged for rodent protection.

4. Any masonry work associated with entry and ingress of equipment inside the control rooms

including making goods, painting and finishing such masonry work will be carried out by

vendor.

4.13 ELECTRICAL WORKS

Electrical work associated at all the stations shall be consisting of:

1. All cable work including earthing up to the earthing strip in the corner of the rooms for both

frame earth and system ground earth associated with the installation of the PCMS equipment

will be carried out by BPCL.

2. Any temporary electrical works associated with the installation and commissioning of the

system confined to the PCMS system will be carried out by the vendor.

3. Testing of all electrical works will be carried out by BPCL.

4.14 FOUR YEARS OPERATIONAL SPARES

PCMS vendor shall attach a list of 4 years (after completion of warranty) operational &

maintenance spares on respective sub vendors recommendation, which would be necessary

for 4 years trouble free operation and maintenance of the system.

4.15 SPARES AS PART OF LUMPSUM QUOTE

4.15.1 It shall be obligatory on the part of PCMS vendor to modify/ upgrade, rectify any hardware

problems in the system or replace any hardware component in the supplied equipments


Page 32 of 76

during installation and commissioning and operation & maintenance of the PCMS system,

within the Warranty period. Accordingly, it is PCMS vendor responsibility to ensure the

availability of the adequate spares as required during the commissioning period and warranty

period as part of lump sum price and accordingly, no separate list of these spares is required to

be included as part of their proposal.

4.15.2 The PCMS vendor shall ensure that the major spare parts for the PCMS system (i.e. the main

processor) would be available for minimum of 10 years after warranty. If the PCMS vendor

discontinues the production of spare parts after 10 years, then he shall give at least 24 months

notice prior to such discontinuation so that COMPANY may order his requirements of spares in

one lot.

4.16 TEST EQUIPMENTS

4.16.1 PCMS vendor shall include adequate test equipments and tools for testing and calibration of all

equipments supplied by him.

4.16.2 Programming software for PCMS Equipment configuration, diagnostic & maintenance

functions should be provided by the Vendor. Diagnostics software for each equipment shall be

included along with necessary documentation.

4.16.3 The calibration procedure along with periodicity required for ensuring the accuracy of test

instruments supplied under this contract shall be taken care by the PCMS vendor. The PCMS

vendor shall take care of testing of all equipments during system commissioning (prior to SAT

testing).

4.17 WARRANTY

4.17.1 PCMS vendor shall be responsible for the manufacture in respect of proper design, quality,

workmanship & maintenance of all equipment, accessories etc. supplied by the PCMS vendor

including all services, spares and consumables for a period of 24 months after taking over the

system at site, for meeting the functionality and performance requirements of this contract. To

fulfill the same, it shall be obligatory on the part of PCMS vendor to modify/ upgrade, rectify

any hardware problems in the system or replace any hardware from the supplied equipments

and modify/ upgrade, rectify the operating system software, PCMS software, MMI software,

other software, supply the required spares and consumables and attend to the troubleshooting

& maintenance of the complete system, free of cost, during startup and on-line operation &

maintenance of the PCMS system, within the Warranty period. Any modifications/ up

gradation or replacement of any hardware & software during warranty shall not affect the

performance & functionality of the system. In addition to this vendor will also have to carry out

the updation/change in PCMS detector setting based upon the input received from BPCL or

thru their own analysis tools. To do corrections/modifications/diagnosis from remote,

internet connection can be provided by BPCL, if required.

4.17.2 During warranty period, bidder may place their engineer any one of the location in the

pipeline section) for daily monitoring the system functionality, any troubleshooting, tuning of

the PCMS System in the week days ( i.e., from Monday to Friday). During weekly off (i.e.,

Saturday , Sunday ) or holidays , bidder has to provide service support through over phone

for minor issues and if any major issues, need to visit the site location for the restoration of the

system.


Page 33 of 76

1.17.3 The replacement/ maintenance requirements of the total system shall be attended on call basis

within 3 days from the first service call by COMPANY. The repair work should not however

exceed 15 days otherwise warranty period shall be suitably extended.

4.17.4 During warranty period, as a minimum for preventive system maintenance, PCMS vendor shall

make quarterly visits (4 visits per year). Breakdown maintenance of hardware/software (not

limited) & telephonic support for software & hardware etc also shall be provided during

warranty period.

4.17.5 The price shall be inclusive of relevant specialists and covering all aspects of their traveling,

allowances, hotel expenditure etc. and requirements of clauses 4.17.1 & 4.17.2 for the duration

of the Warranty for attending to preventive and breakdown maintenance of complete system

hardware and software. The above points shall be covered in the quotation of the PCMS

vendor.

4.17.6 After the successful completion of Trial run, the PRE WARRANTY COMPLETION CERTIFICATE

shall be issued by the COMPANY and thereafter Warranty phase will start.

4.17.7 As soon as the Warranty phase has been successfully completed and the PCMS vendor fulfils his

obligation under cl. 4.17 he shall be eligible to apply for COMPLETION CERTIFICATE. The

COMPANY shall issue to the PCMS vendor the COMPLETION CERTIFICATE after receiving an

application from PCMS vendor after verifying that works have been completed in accordance

with the Contract Document.

4.17.8 The VENDOR shall warrant that the software are in good working order, is free of viruses,

operates and performs properly on the hardware and network infrastructure. During the

warranty period the VENDOR shall provide the following support for the software at no extra

cost to the company.

• Technical assistance or consultation in order to assist the Company in solving problems

encountered in the course of using the software.

• Timely correction of errors/defects in the software and system documentation.

• Provision of new releases of the software and/or documentation which incorporate solutions

to all errors and/or defects encountered in the use of the software or improvements to the

software introduced by the VENDOR.

• Any additional support normally provided by the VENDOR to his customers during a warranty

period.

4.18 POST WARRANTY COMPREHENSIVE MAINTENANCE CONTRACT

PCMS vendor shall quote separately for Post warranty comprehensive maintenance contract of

4 years for complete services and spares for the offered system. COMPANY reserves the right

to award or not to award the post warranty comprehensive maintenance contract. The Post

warranty comprehensive maintenance contract is applicable after successful completion of

warranty phase. Personnel deployed shall have thorough knowledge of the system. The prices

offered shall be on comprehensive basis for all the PCMS equipment/ software version support

for the duration of 4 years. The lump sum price of the post warranty comprehensive

maintenance services shall be furnished separately for 4 years on 2 year block basis.

During post warranty AMC period, bidder may place their engineer at any one of the location

in each of the pipeline section) for daily monitoring the system functionality, any


Page 34 of 76

troubleshooting, tuning of the PCMS System in the week days ( i.e., from Monday to Friday).

During weekly off (i.e., Saturday , Sunday ) or holidays , bidder has to provide service support

through over phone for minor issues and if any major issues, need to visit the site location for

the restoration of the system and ensured uptime.

The post warranty CAMC will include the following minimum.

1. Quarterly preventive maintenance visits to all the major sites for the testing of

hardware/software.

2. Breakdown maintenance of hardware/software (not limited) & telephonic support for

software & hardware etc.

3. The CAMC for software shall include Warranty for software

maintenance/modification/upgradation.

4. The CAMC for software shall include modifications in configuration, tuning etc as and when

required by BPCL.

5. In CAMC, quarterly preventive maintenance of the GUI server and other important hardware

devices by the OEM to be carried out. The cleaning of the server with the blower &

replacement of parts any to be done in the CAMC.

6. In CAMC the vendor will have to provide all the support relating to modifications of PCMS

settings as and when required. The change in detector setting may be based upon the user

experience (noticing of repetitive alerts) or thru analysis of vendor also.

This CAMC will be applicable after the completion of two years’ warranty support. CAMC offer

to be submitted for 4 years will be taken into evaluation for the entire project.

4.19 DOCUMENTATION

The language used in all correspondence, documentation, literature, drawings, markings etc.,

shall be English.

PCMS vendor shall furnish all relevant technical manuals, literature and other technical data as

required by COMPANY after order and as final as-built documentation after system

commissioning.

All the drawings and documents shall be verified by the PCMS vendor before presenting the

same for COMPANY review.

All these documentation shall be furnished in hard cover/ ring folders in A4 size (210mm x

297 mm).

Final as built documents/drawings [2 sets of binders/folders and 2 sets of CDs] shall be

furnished prior to the commencement of warranty after incorporation of modifications at site.

All PCMS documents shall be combined documents in single submission. The contract

document would be the Purchase Order (after award of contract) and the same shall have

higher precedence than all approved project documents.

“SOFT COPY” of all PCMS documents shall also be supplied.

4.19.1 In addition to drawings & documents requirements included in cl.1.5.7, due to the methodology

outlined therein, PCMS vendor shall furnish the following drawings/documents as a minimum

for COMPANY review/ records. Prior to submitting the PCMS documents for COMPANY


Page 35 of 76

review/ records, the PCMS vendor shall review, duly sign & stamp all the documents and

ensure compliance to the requirements of the contract.

1. FUNCTIONAL DESIGN SPECIFICATIONS (FDS)

PCMS vendor to note that the PCMS specification completely covers the operational and

functional requirements of the pipeline and the requirement of PCMS FDS would now be to

focus on the implementation aspects of these requirements.

FDS shall be custom defined to include the implementation aspects of SPECIFICATIONS

requirements in the following sections.

PCMS FDS shall cover PCMS implementation aspects [Complete details of systems

configuration, PCMS philosophy covering implementation aspects of Specification

requirements, Interfacing, Integration and communication aspects between various

subsystems including System resource sizing basis and performance parameters covering CPU,

disk and main memory utilization, system timeouts, computers switchover timings, Display

updates, Display call-ups, etc.]

2. PCMS Man Machine Interface (MMI) document: The MMI documents shall be generated for

PCMS systems covering all the displays, graphics and reports, in color printouts ensuring

proper view ability and legibility. The coloring scheme for various displays taking care of the

colors for the titles/ headings/ subheadings, background color, static text, dynamic values, etc.,

samples for various types of alarms & events shall be highlighted in the MMI document. Refer

to cl. 1.5.7 for generation methodology of the document.

3. (a) Engineering drawings/ documents

The Engineering drawings/ documents shall be submitted in single submission (with one

document no.) covering the following drawings: - connection diagrams, power supply

distribution diagrams and DC & UPS requirements, Power & Heat dissipation forms (PCUR &

VACR forms as per Annexure A and Annexure B) covering all the locations, grounding scheme/

diagram, equipments / system cabinets/ PCMS cabinets general arrangement and overall

dimension drawings (including foundation & base frame details, weights and clearances

required) etc.

(b) Construction drawings/ documents

The Construction drawings/ documents shall be submitted in single submission (with one

document no.) covering the following drawings: - Assembly and installation diagrams,

installation & interconnection drawings, cable routing, interconnection cable schedule,

Termination details.

4. PCMS Factory Acceptance Test (FAT) Plans and procedure documents

FAT document for PCMS systems and shall contain test sections to test all the aspects of PCMS

System as covered in SPECIFICATIONS, FDS and MMI documents.

5. PCMS Site Acceptance Test (SAT) Plans and procedure documents

SAT document for PCMS systems and shall contain test sections to test all the aspects of

integrated PCMS Systems.

6. PCMS documentation covering engineering manuals, user manuals, installation, operation &

maintenance manuals for all software, hardware and equipments.


Page 36 of 76

4.19.2 For Review category of documents, after receipt Company shall require at least 1 week time for

review of drawings/ documents. COMPANY is to review the drawings/ documents which have

as a pre-requisite been reviewed by the PCMS vendor with PCMS vendor putting efforts and

taking care of requirements of SPECIFICATIONS & attachments correctly and completely at

their end in the first instance.

a) The review by COMPANY however, does not absolve the PCMS vendor of his responsibilities

to satisfy the requirements of contract document and install & commission the PCMS system

accordingly. PCMS vendor is required to make necessary rectification at any stage of system

implementation in the PCMS system to meet the requirements of the contract document,

without any implication of cost and schedule to the COMPANY.

b) It is PCMS vendor’s responsibility to incorporate all the comments of the COMPANY in one

revision itself. PCMS vendor shall be responsible for incorporation of comments (comments

not incorporated in the revised document without prior bringing to the notice of the

COMPANY for acceptance) in the PCMS system at any stage of the system implementation,

without any implication of cost and schedule to the COMPANY.

4.19.3 a) Number of copies of documents/drawings required for all the above mentioned

documentation shall be 2 nos. in properly bound volumes in hard binders/folders.

b) Final as-built documents/ drawings [2 sets of binders/ folders] and 2 sets of CDs shall

be furnished prior to the commencement of warranty, after incorporating all

modifications made at site.

4.19.4 For Record category of documents, it is not mandatory on the part of COMPANY to furnish the

comments. Accordingly, PCMS vendor shall ensure that there is no deviation/ mistake to the

requirements of contract specifications. Any re-work required due to such deviations/

mistakes shall be in PCMS vendor’s account.

4.19.5 PCMS Vendor shall take care of the complete requirements of designing, generation and

implementation of PCMS displays for monitoring & control, PCMS reports, PCMS alarms/

events, taking care of Operation & control philosophy and covering the requirements outlined

in this specification for PCMS implementation.

4.19.6 As part of detail engineering, following shall be taken care:

a) PCMS vendor to avoid bunching of drawings/ documents earmarked for review.

Documents/ Drawing for review shall be submitted in a staggered manner giving at least one-

week gap between successive submissions of documents.

b) The document covering the drawings shall contain the corresponding drawings for all

stations in the binder. (In other words submission of drawings for various stations in separate

documents/ transmittals shall not be done). Further the similar types of drawings/ documents

for all the different stations shall be included in one submission with one document no. only.

c) The PCMS vendor shall include the complete document comments of the COMPANY

VERBATIM as communicated (i.e. Xerox of the sheets along with the corresponding points to

be attached in the revised document attachment). PCMS vendor shall furnish the point wise


Page 37 of 76

response indicating the document section/clause/page no. reference where the same has been

included in the revised document.

The body of the document and corresponding pages will show the revision bars only at the

places where the revision has been carried out. COMPANY will be required to check the revised

document w.r.t. these changes only, while considering that rest of the document has remained

unchanged.

It is to be ensured by PCMS vendor that they will make all necessary efforts to ensure that the

first submission of documents itself will comply with the complete requirements of PCMS

Contract, in order to enable COMPANY to review/ approve the documents at the first instance.

Further, PCMS vendor are to ensure that COMPANY comments (if any) will be incorporated

completely in all respects in the revised document as otherwise they will be solely responsible

for the delay in engg.drawing/ document completion part of the project.

4.19.7 List of drawings/ documents to be furnished by the PCMS vendor after award of contract shall

be as follows: -

Sr. No. Description Document Category

Record Review As Built

A Drawing & Document Schedule * *

B Drawings/ documents specific to PCMS System

1. PCMS Functional Design Specification * *

2. PCMS MMI document * *

3. Engineering drawings * *

4. PCMS FAT plans & procedures * *

5. PCMS SAT plans & procedures * *

6. PCMS system engg, user & installation manuals, operation,

maintenance & troubleshooting manuals for all hardware, software

& equipments * *

Note: -

As per cl. 1.5.7 of section 1, after getting approval of COMPANY on the system directly, the

vendor shall take color printouts of PCMS MMI (covering graphic displays, sample reports,

sample trends etc.).

4.19.8 2 sets of Instruction / Operation / Maintenance manuals to be supplied by the vendor.

4.20 TRAINING (on Site/Factory)

4.20.1 PCMS vendor should furnish all the information regarding various training facilities for

imparting training to COMPANY personnel in the following areas:

1. Equipment hardware maintenance & Operation of all the equipments

2. PCMS system maintenance.

The training shall include hands on experience on the system.

The depth of the training required should be adequate enough to enable the COMPANY's

personnel to be self sufficient for the maintenance of PCMS system.

The course on operation of equipments shall include complete familiarization with actual

operation of the equipment in the normal mode and also under abnormal operating conditions.


Page 38 of 76

The course should be designed to give local system administrators the knowledge and skills to

operate, maintain and recover PCMS system.

Brief Content of Training Course should be as following;

• Laser Safety

• Data analysis / reporting / observational strategies

• Controlled System Test Strategy

• System Management

o Health check and fault finding through the System Manager software

o Remote restart of processing units

o Remote power switching of interrogator unit

o Stopping rolling recorders, record and retrieval of sample data sets

o Software Updating

o Creation, modification and setup of Zones

• Software Management

o Configuration of Fibre Layout

o Creation of Calibration points

• System Maintenance & Recovery

o Replacement of IU, IP configuration

o Replacement of PU/server, IP configuration

o Configuring the IU for operation

o System restart

• Live Detector Familiarisation & Optimisation

o Fibre Break

o Activity

o Personnel

o Manual Digging

o Mechanical Digging

o Vehicles

• Offline Detector Familiarisation & Optimisation

• Pigging

• Leak

4.20.2 The above mentioned topics to be covered in training are bare minimum and bidder can

include further topics if he wants to add and necessary to achieve the training goal. Bidder in

his technical bid will submit the training schedule like number of days required for completing

the topics, any additional topics, etc. Training shall be imparted to the COMPANY personnel for

total duration of minimum of 4 days for PCMS system. Vendor will arrange to provide the

training to the BPCL staff at PCMS vendors’ original manufacturing facility works. Refer

Indicative Bill of Material under clause no: 3.1.14 - 5 for Training Man days.

4.20.3 Training shall encompass the following staff:

a) Technical, system engineering and maintenance staff at PCMS vendor's works


Page 39 of 76

4.20.4 PCMS vendor shall be responsible for furnishing the details of the courses, manuals for the

training, equipments necessary to conduct the training and qualified persons to train the

COMPANY's personnel.

4.20.5 Training schedule, in-house and site training aspects shall be mutually agreed between

COMPANY and the PCMS vendor.

4.20.6 COMPANY will bear the expenditure pertaining to air ticket, daily allowance, hotel expenditure

and local conveyance for the COMPANY’s personnel only.


Page 40 of 76

SECTION-5

PCMS SYSTEM SPECIFICATIONS


Page 41 of 76

5. SECTION B: MUPL: PCMS SYSTEM SPECIFICATION:

The PCMS vendor shall provide state of the art PCMS System to meet the total functional

requirements of the specification, consisting of the following [Refer MUPL System Drawings in

section 10.0]

5.1 System Specifications

1. Should be able to cover the stretch of Mumbai-Uran LPG Pipeline and corresponding OFC.

2. Capability of networking multiple systems.

3. Location Accuracy: Error not more than (+) / (-) 10m.

4. Controller should be 19” / 21” and supplied on floor mounted panel for covered room. The

panel should have proper ventilation / cooling system for maintaining temperature.

5. Server to support for retention of at events over a period of 4 weeks.

6. Should not require periodic calibration or adjustments.

7. The system should be able to detect, differentiate and classify simultaneously multiple

events along the section of pipeline. There should be no limitation to no. of events/alarms,

the system can generate for any section of pipeline. The system should generate different

alarms for different location with separation of 30 meters for Manual digging and 50

meters for Mechanical Digging along the pipeline.

8. The system would be able to detect any impact on pipeline in subsea area also and generate

an alert in case of impact on pipeline in subsea area.

9. The system shall have the filters for the classification of the type of events as mentioned in

point no. 2 of technical form to reduce the nuisance and false alarms

10. Should be capable of OPC/ODBC Interface if in future required to integrate the system with

other system. The OPC functionality shall be demonstrated during FAT.

11. Should be able to detect and generate alerts of any activity on and near the pipeline within

the following ranges;

a) Within 7 meters radius for any Manual Excavation.

b) within 20 meters radius for any mechanical excavation (JCB).

c) within 10 meters radius for any Heavy vehicle movement.

This radial distance is from the top of the pipeline.

12. System should be compatible for future expansion.

13. Continuous monitoring of optical fiber by each sensor.

5.2 Graphic User Interface (GUI):

1. System shall be provided in following manner:

(i) For section 1 (BPCL MDT to HPCL via LFP1 section): One server & one client shall be

located at Mumbai & one client at HPCL.

(ii) For section 2 (SV2 to Uran section): One server & one client shall be located at Uran.

(iii) For sections 1 & 2: Viewing of section 1 shall be possible from client located in

section 2 & vice versa using shared LAN (shared LAN will be provided by BPCL if

feasible.)

2. MUPL presently comprises of two sub-sections as mentioned above. PCMS system to be

installed in MUPL need two separate Servers and GUI(Client). (One set each at Mumbai and

Uran). System provided by vendor should be compliant both ways i.e. can work as

standalone at respective locations and also as an integrated system where in system can be


Page 42 of 76

controlled/viewed from any one location. All the data logging will be at respective servers.

If technology of bidder permits then bidder can also provide distributed architecture for

PCMS system in MUPL.

Bidder’s proposal will be evaluated by BPCL and accordingly approval for architecture will

be given. In this regard decision of BPCL will be final.

3. Should contain graphical representation of the course of the pipeline for convenient

location of the events along the stretch of the Pipeline.

4. Graphic display should be true to scale or a map / satellite image to be provided for

background of the display. The satellite imagery provided in Clients and Servers should

have release date after the Purchase order date. The resolution of satellite imagery should

not be more than 2.0 m. Pipeline co-ordinates will be provided by BPCL. The graphic

display should at least show 20 Km of satellite imagery on both sides of pipeline. The

satellite imagery should be purchased by the vendor & no internet connection shall be

provided by BPCL for updating satellite imagery online.

5. Kilometer markers corresponding to the Chainage of the pipeline to be incorporated in

graphical display.

6. OFC jointing kits have to be shown in the Graphic display. Details of the same will be

provided by BPCL.

7. Indicatory like icon should appear on the course of the pipeline so as to locate the event.

8. Different indicatory to be used for different classification of the event. Legend of different

indicatory to be displayed on GUI screen.

9. GUI should also generate an event list which should provide following information-

a). Classification of Event

b). Time of occurrence

c). Location of occurrence

d). Option to acknowledge the event.

e) Option to customize the event based on time averaging. It means that an alert/alarm

of activity on pipeline will pop up or sound only if the particular activity is performed

for continuous 2 minutes (programmable) hence any activity below 2 minutes will be

recorded but won’t generate the pop up and audible alarm.

f). Duration of the event.

g). Provision of focus on event from GUI/event list to waterfall and vice versa.

10. Surveillance Waterfall display for spectro-graphical analysis purpose.

11. Alert Control: to enable filters for the alerts for classified zones of the pipeline

12. System Manager – User and Engineering tool allowing inspection of Remote machine

states, performance and error inspection.

13. Events that are defined as alarms also trigger a visual warning and alarm sound when they

occur.

14. Alarm (threat) events should remain on the display until acknowledged by the operator.

Alarms can be acknowledged individually or in blocks.

15. Zoom and pan controls are provided to allow the user to move around map/image and

Surveillance Waterfall display.

16. The Operator display should have a historic mode of operation wherein the operator will

be able to view historic data of threat alerts on the Map.

17. Events should be stored in the history at least for 1 month.

18. Operator level and Engineer level access controls to be provided in the system.


Page 43 of 76

19. The system will visually alert the user if any system errors are observed within the

software and hardware.

5.3 SERVERS/ WORKSTATIONS SPECIFICATIONS

The PCMS server at the MS shall consist of following, as a minimum but in case vendor

requires server machines of higher grade to meet the overall PCMS specifications same

should be provided by vendor without any cost implication. These specifications of

servers, workstations, Client machines should be submitted by bidder during technical bid

submission.

a) 22” color LED monitor (1600x1200 resolution & 24-bits color depth) with

alphanumeric & functional keyboard & mouse.

b) Server should of any reputed make viz HP/Dell.

c) 64 bits high performance 12 core Intel Xeon or Itanium processors and clock speed- min. 2.4

GHz.

d) 64 GB RAM

e) HDD: Hot pluggable type to fully capacity 7x300GB as a minimum, 2.5” SAS 10000 rpm

with 1st & 2nd HDD as Raid -1 configuration, 3rd, 4th, 5th & 6th with RAID-5 configuration and 7th

HDD spare

f) Minimum 20 MB L3 Cache .

g) Network: 2 x On-board 1GBe ports with Intel i210-AT

Dual Port 1GBe Supermicro Network Card

h) Optical Drive: Lite-On SATA Slim DVD drive

i) Power Supply: Dual Redundant Power Supply

j) System Fans should be fully redundant & hot pluggable.

j) DVD Writer

k) Real time clock

l) Required no. of ports and LAN Interfaces (100 Mbps)

m) Storage: as required to process or store data as per clause 5.1 Point no 5

n) Should have Microsoft Office (latest compatible with the OS) installed in the client machines.

o) Vendor should submit the authorized key and CD for the software installed in the

workstations.

NOTE: The processing power of the server/server system should be able to meet minimum

requirements to run the PCMS software and satellite imagery. If at any stage of system

implementation, it is found that the servers & workstations, selected by the PCMS vendor are

not having adequate processing power, main memory etc to meet the system performance

requirements of this specification, PCMS vendor shall replace these with higher end machines

with no cost and time implication.

5.4 COLOUR LED MONITOR, KEYBOARD & MOUSE

Each color monitor will comprise of LED Monitor, with color Depth of 24-bit and protect

facilities with controls for contrast, brightness and power. The display shall be flicker free.

a) For high-resolution graphic display, the resolution shall be minimum 1600 x 1200 with

PCMS software fully supporting this resolution.

b) The monitors shall meet international operational requirements for agency compliance for

emissions (X ray, RFI/EMI), health & safety. The monitors shall meet antiglare standard,


Page 44 of 76

present improved viewing environment with flat profile, high contrast and provide easily

accessible operating controls.

c) Monitors shall be connected to the system by a quick connect plug and socket connection for

easy removal and replacement.

d) The keyboard shall be included for each workstation, PC, server.

e) Wireless Mouse shall be included as cursor control device for each workstation, PC, server

for navigation & control.

5.5 SYSTEM SOFTWARE

The operating system for PCMS servers shall have the following features:

a) Multiprogramming, Multithreading and Multitasking facility including background and

foreground operations in real time mode.

b) Real time capabilities

c) Virtual Memory System

d) Dynamic memory allocation

e) System Security features

f) Real time programming and processing

g) Support for disk mirroring

h) Line and page editors, library management

i) SQL access

j) Real time database management

k) Logical volume manager for improved disk management and performance

l) Dual LAN support

m) Bulk Storage Management

n) OSI/TCP/IP network connectivity support

o) Input/output drivers for all peripherals

p) Graphic support package

q) Online and detailed offline diagnostic package to troubleshoot CPU, memory

and various system and peripheral cards

r) Automatic configuration of I/O drivers and device drivers at system boot up.

The PCMS package in the computer servers shall be built around real time database

management system to provide fast access to support data processing functions, and other

time-critical databases. The databases shall support SQL data access and information

interchange mechanisms. PCMS Vendor shall include the database access through SQL

interface and the licenses as per the requirements of the specifications.

5.6 PCMS SOFTWARE

As a minimum requirement, PCMS software shall have the following functions: -

1. System and Database configuration.

2. Data Acquisition from the PCMS equipment, generation and management of real time

database.

3. Generation and management of historic data for trending and archival.

4. Alarm handling, including storage, display and printout.

5. Generation, storage, presentation of mimic diagrams with dynamic information.

6. Display Management for Alarm, Events, Mimic diagrams in high-resolution color graphic

modes.


Page 45 of 76

7. Free format report generation, storage and printout.

8. Data logging at periodic intervals, on operator request and automatically on occurrence of

an event.

9. Redundancy, fail-over and recovery processes.

5.7 REAL TIME DATABASE ACCESS

Database access routines and related documentation to acquire the data from

PCMS system shall be provided by the PCMS vendor. Facility to access the current and historical

database for further processing by COMPANY shall be provided.


Page 46 of 76

SECTION -6

SYSTEM FUNCTIONAL REQUIREMENTS


Page 47 of 76

6.0 SYSTEM FUNCTIONAL REQUIREMENTS

Following system functional requirements listed in this section should be considered as a

guide to the type of functionality deemed necessary to fulfill the system function.

6.1 Core Software Elements

All the core software elements should be accessible from the System Toolbar

6.1.1 Map Display - central graphical interface: situational display supporting map or schematic,

graphical alerts, alert lists and controls for installation modification

6.1.2 Report Generator – minimum 2 variations of the report generator should be available from the

map display – a geographic based search tool and a parametric based search tool allowing

rapid recall (and where data exists, replay) of stored alert data

6.1.3 Surveillance Waterfall Display – central acoustic interface displaying acoustic activity for a

single operating length together with historic “waterfall” of recent activity.

6.1.4 Alert List – a tabular, user configurable, more detailed list of current alerts, duplicating the

alert list in the map display but with further detail.

6.1.5 Audio Controls – Selection of control elements for the system audio output

6.1.6 Record – allows creation of data recordings for offline replay and analysis.

6.1.7 Analysis – Detailed acoustic analysis of a single channel time series, Fast Fourier Transform

(FFT) and Spectrogram (Spectral Waterfall)

6.1.8 Alert Control – Switching of detectors status (on / off) throughout deployment and within

specific zones

6.1.9 Condition Monitoring - control window for management of condition monitoring functions

within specific zones.

6.1.10 Profile Control – Allows different users to load a range of self-created profiles whilst operating

under a single user log in. Can be used for different analyses states or purely for personal

preferences.

6.1.11 System Manager – User and Engineering tool allowing inspection of remote machine states,

performance and error inspection.

6.2 User Level Access

Three levels of user access shall be provided, each with different levels of access privileges.

6.2.1 User – Regular day to day user of system – requires mainly access to alarms and tools for

inspection and prosecution. Should not be able to turn off operational elements but be able to

configure the user interface, turn on/off alerts within zones.

6.2.2 Administrator (Client) – BPCL’s administrator level account, able to modify system settings in

a recoverable manner. Observational interface to detector settings (used for regular system

exercise tests)

6.2.3 Engineer – Full systems access for setup purposes

6.3 Administrator & Engineer Software Elements

Administrator software elements can only be accessed through the Administrator user

account.

6.3.1 Recording Browser –Inspection of recorded data content prior to system replay should be

allowed - a quick way of ensuring desired data is being observed. Error checking of Recorded

data must be available. Recorded files must be easily available.


Page 48 of 76

6.3.2 Settings Viewer – Engineer’s tool for accessing system settings that are unavailable through

regular interface

6.3.3 Settings Comparator – Engineer’s tool for accessing system settings that are unavailable

through regular interface

6.3.4 Configuration – Engineer’s tool for saving and reloading past system configuration states.

6.3.5 Engineering Configuration– Engineer’s tool for setup of PCMS sub Unit.

6.4 Functional Specification

The following sections provide an overview of the delivered functionality.

6.4.1 System Control & Feedback

� The software shall automatically connect to the pre-programmed PCMS sub units and

maintain a system heartbeat visible on screen.

� The system shall visually alert the user if any system errors are observed within the

software.

� Detailed alert information should be able to be analyzed if prompted.

� Lower level warnings are logged but not displayed on screen.

� The system shall visually report the recording / live status of the system.

� The system shall visually and audibly report on the presence of any alerts within the

selected alert field.

� Users shall be able to select the waterfall and histogram either manually or automatically

from a geographic location on the map display.

� Users shall be able to select specific channel for detailed analysis either directly or from the

waterfall display.

� Users shall be able to control which alert types are to be reported and from within which

zone these should be active.

� Users shall be able to select a specific channel for audio output from the map display or

waterfall display.

6.4.2 Reporting Functionality

From the main Map display, the following report functionality shall be able to be accessed:

� Users shall be able to select a specific geographic region and time range to display the alert

history.

Parametric information on each alert is displayed.

� Users shall be able to display alerts with a range of different parameters and organize

alerts by any column parameter chosen

� Users shall be able to export historic alert data to a Microsoft Excel (.XLS) file

� From the chosen alert history (time / distance range), users shall be able to access the

historical waterfall data and decimated raw sensor data

� Users shall be able to zoom into waterfall to probe in more detail.

� Users shall be able to nudge waterfall time range in time in either direction.

� Users shall be able to export waterfall images to PNG/JPG file

� Users shall be able to export historic audio data to WAV file


Page 49 of 76

6.4.3 Map Display

The map display is a geographically based raster / vector information system which acts as the

common interface to the area that is being monitored relaying situational information to the

user. Ideally satellite imagery in JPG or TIFF format with the corresponding world files using

ESPG 4236 spatial resolution shall be used for the map display. This is the format required for

geo-referenced imagery. Other image formats and geo-referencing information are supported

and configured prior to delivery to customers. The satellite imagery provided in Clients and

Servers should not be older than the Purchase order date. The resolution of satellite imagery

should not be more than 2.0 m. Pipeline co-ordinates will be provided by BPCL. The graphic

display should at least show 20 Km of satellite imagery on both sides of pipeline.

All added vector information (e.g. sensor runs or perimeters) is maintained on separate layers

of the display that can be individually controlled i.e. added or removed. The map display is split

into two separate areas: the map display and the control tabs for auxiliary data & controls

The map display shall support the following functions:

� Navigate around the map display with pan, zoom, area zoom and grab functions.

� Measure distances and bearings directly from the map.

� Centre the display on any selected location or alert.

� Direct the display to any entered co-ordinates

� Direct the audio trace to any location(s) selected

� Centre and Highlight channel simultaneously in Map Display and Surveillance Waterfall.

� Acknowledge selected alerts (or all alerts) visible

� Select geographic or parametric range for production of alert database and waterfall

history (report generator)

� Create a custom alert report from a combination of range and time

� Select a point to display camera information for that location (if function is available)

� Creation of markers at any point on the display of a variety of types.

� Creation of custom path layers to display additional vector graphic data.

� Create zones for the application of user selected alert types.

� The following information is presented to the user on the map display:

� Alerts – colored, sized and annotated according to their status and classification

� Location of the selected audio channel(s)

� Location of a selected highlight sensor channel

� Absolute Geographic co-ordinates of cursor location

� Relative co-ordinates of cursor location

� Optical Distance to sensor channel nearest the current cursor location

� A warning of alerts on the map that are not visible at current zoom and pan settings

� Kilometer point of pointer location

� Markers of varying types.

The Status Tab displays the following information

� Recent history of alerts together with alert time, location, classification and type / sub type.

� Detailed information on any specific alert comprising Time, Channel, Optical Distance,

Coordinates, Classification, Type / Sub Type, nearest kilometer point

The user may select an alert and chose to acknowledge the alert / all alerts, direct the map to

that location, listen to the channel and highlight the channel.


Page 50 of 76

The user shall be able to control the following appearance specific items.

Co-ordinate format: Decimal Degrees, Degrees minutes seconds, Degrees Decimal Minutes.

Control which layers of map / imagery to show or additional layers such as markers or kilometer

points

� Superimpose, size or auto size a regular X-Y grid

� Display fibre layer, measurement nodes, fibre route, channel coverage and calibration

points

� Display and create path layer comprising additional vector information

� Display and manage zones for the application of alert types.

� Display marker layer and modify appearance

� Display Points layer and modify appearance (Pipeline applications only)

� Display the alert layer, force the map to snap to new alerts, display alert annotation, and

display audio location

� Edit fiber layer:

o Import, Add, Delete and edit Zones (that break up the fiber route into separately

manageable regions)

o Import, Add, Delete and Edit Nodes (that control the point to point routing of the

fiber)

o Import, Add, Delete, Enable and Edit Calibration Points (that control the relationship

between physical and optical distances and thus sensor channel count)

The user shall be able to display an index of symbols utilized within the map

6.4.4 Alert Control Window

In the Alert control window, the user shall be able to create regions between sensor channels

where alerts of different types are enabled or disabled. With this control, the sensing fiber can

be segmented into different regions and appropriate alert functions applied at each point – for

example in a pipeline scenario, the pipeline activity filter may be present at ALL locations, but

around block valve stations the personnel and activity filters are additionally enabled to detect

unauthorized tampering with the station.

In addition, users may manage each zone, controlling the behavior of zones over time,

appointing zones to be:

� Periodic

� Time Expiring

6.4.5 Condition Monitoring Window

The Condition Monitoring Window shall allow the administrator to:

Create zonally dependent alerts for the presence or disappearance of specific frequencies

Manage sets of condition monitoring alerts


Page 51 of 76

6.4.6 Alert List Window

The alert list window shall provide a more comprehensive overview, interaction, editing and

filtering of the alert data that is as provided in the Status Tab of the map display.

6.4.7 Waterfall and Histogram Surveillance Controls

The waterfall surveillance window shall provide the frontline in alert diagnostics delivering

comprehensive sensor data to the user across four different windows:

� Complete Sensor Histogram (individual sensor levels from entire fibre length)

� Complete Sensor Waterfall (intensity colour coded time series from entire fibre length)

� Zoom Sensor Histogram (selected sensor channels)

� Zoom Waterfall (corresponding time series)

In addition, in any window cursor readout shall be displayed showing channel number,

Amplitude (in histogram), Time (in waterfall) and coordinates. Also displayed on the

histogram windows are the location of the audio markers and any enabled zones.

The user shall have the following controls over the histogram:

Sensor Channel range selection for zoom function

� Ability to Centre to channel, listen to channel or remove / enable highlight

� Reset zoom level back to complete sensor

� Create and Modify zones for the application of alert data

� Ability to select an automatic zoom of the upper portion to new alerts.

The user has the following additional controls over the waterfall:

� Send specific channels to analysis window

� Alter update rate (0.05 to 2 seconds)*** and channel grouping

� Change display colours

� Display Speed of any created vector on waterfall

� Change units for read out of speed

� Highlight a channel for audio and/or position simultaneously in Surveillance Waterfall and

Map Display – and dynamically drag the displayed position

� Lock the display to a specific Interrogator Unit.

*** Note that is constrained also by the system update rate – the stated range is appropriate for

20Hz sampling.

In addition the user shall be able to choose to display or hide individual panes.

6.4.8 Audio Controls

The user shall be able to control a wide range of audio settings:

� Enable audio

� Enable the audio to jump to the newest alert

� Select Mono, independent channel or neighbouring channels for left and right audio

streams

� Band shift audio to improve low frequency audibility

� Lock and modify Left & Right volume controls


Page 52 of 76

� Enable the audio output to be recorded to a WAV file

6.4.9 Record Controls

The administrator shall be able to configure the system to record the observed data.

Specifically:

� Stop and Start recording of a variety of levels of data:

o Histogram (low data rate processed output)

o Sensor (raw system data)

� Alerts (very low rate output data)

� Whilst recording the status of the file (size and duration, remaining capacity) is displayed.

6.4.10 Replay Controls

The administrator shall be able to configure the system to replay recorded data. Specifically:

� Select a data file to be replayed

� Replay previously recorded data.

� Control the replay of previously recorded data selecting those components desired. If raw

system data is being replayed the analysis functions can all be accessed live. If reduced rate

data is being replayed the system can still be interfaced to but of course not all of the

systems functions are enabled. Additionally, the user shall be able to access a limited, but

very fast perspective on recorded data via the Waterfall Analysis Window – even when the

system is live.

6.4.11 System Manager

The system manager is utilized in distributed systems to provide health check access and

control over deeper level system functions – including those distributed amongst individual

operating nodes.

The schematics shall illustrate the current operating levels of each of the nodes (CPU and

Memory levels).

Controls are provided over both the operating status (ON or OFF) of individual system

functions as follows:

� System Server functions

� Detector Control functions (processing of data)

� Interrogator link control functions

These controls are used primarily for installation, maintenance and diagnosis purposes.

6.4.12 Waterfall Analysis Controls

The waterfall analysis window shall replicate much of the behavior of the previously

referenced Live Waterfall Surveillance window but in a manner configured for detailed data

analysis rather than live surveillance. The Waterfall Analysis window allows the user to

investigate in both time and space historic data from a waterfall window.

The user shall be able to:

� Select previously recorded files for analysis

� Perform a time zoom on sections of recorded history

� Perform a channel zoom to inspect history over a segment of fibre

� Measure Speeds

� Perform a free zoom on any location within the trace


Page 53 of 76

� Select a span of data and analyze using the analysis toolsets

6.4.13 Analysis Window Controls

The analysis window shall provide the user with the ability to select from a range of discrete

analysis functions on specific channels. The user shall be able to select the following:

� Pause or Resume display during Live / Recorded data

� Select from Live or Recorded Data

� Channel Number to be displayed for all analysis functions selecting from pre chosen aural

traces or as a specific channel

� Control the Size, averaging, overlap percent and frequency bounds on an FFT of the chosen

channel

� Enable FFT and select auto or specific scales (0 to 100 dB)

� Enable Spectrogram with either time or frequency zoom, select colour mapping and scale

between 0 and 100 dB

� Enable Time Series, select time zoom or aural replay and scale (auto or fixed amplitude)

In addition the display shall also read out the X-Y coordinates of the cursor and where

permitted allow zooming on different sections of the graph.

6.4.14 Recording Browser

Users shall be able to launch the recording browser which includes the following functionality:

� Browse to a selected folder (containing recordings) and display the system recordings

contained within

� Select any recording to display a full specification of the recording

� Inspect any comments / time stamps made during the recording.

6.4.15 Additional Controls

The following additional controls are provided:

A facility is provided to allow the user to create and file a snapshot of the user display in jpg

format.

User profiles may be created and launched which when activate shall return the collection of

open windows and settings to within the windows to the status of the last moment at which

the profile was saved or created.

Create a DEFAULT profile for each log in which shall automatically load at start up.


Page 54 of 76

SECTION - 7

INSPECTION & TESTING


Page 55 of 76

7.0 INSPECTION AND TESTING

Inspection and Testing of PCMS system will be carried out MUPL.

7.1 INSPECTION

7.1.1 All factory tests will be witnessed by COMPANY.

7.1.2 COMPANY shall have free entry and access at all phases of the project to parts of PCMS

vendor's facilities associated with manufacturing and testing of system.

7.1.3 PCMS vendor shall invite COMPANY well in advance with minimum 1 month notice of the date

at which the system is ready for testing.

7.1.4 The equipment will not be shipped before they have been officially released in the form of

release notes by COMPANY.

7.1.5 PCMS vendor shall provide COMPANY with all reasonable facilities necessary to determine

compliance to the system specification.

7.1.6 PCMS vendor to note that acceptance of the equipments and the system by COMPANY or

exemption of inspection & testing shall in no way absolve the PCMS vendor of his

responsibility to deliver the PCMS system meeting all the requirements specified in the

specification. PCMS vendor shall be responsible till the completion of the warranty, for any

corrections/ modifications including supply and implementation of hardware & software to

fulfill the requirements of the contract / up gradation including supply and implementation of

hardware & software to meet the functionality and performance of the contract.

7.1.7 PCMS vendor personnel shall be actively involved during factory acceptance and site

acceptance testing.

7.2 TESTING

Testing shall concern PCMS equipments placed at all stations. The tests shall consist of:

a) Pre-Factory Acceptance Test (Pre-FAT)

b) Factory Acceptance Testing (FAT)

c) Pre-Site Acceptance Test (Pre-SAT)

d) Site Acceptance Testing (SAT)

e) Trial run

PCMS vendor shall submit to COMPANY detailed test plans and procedures, three months prior

to actual testing for all factory and site acceptance tests for review.

7.2.1 Pre-FAT

Pre-FAT shall be conducted for PCMS system based on the approved FAT document [refer

cl.7.2.2.1] and the same shall be duly witnessed & cleared by the system engineering group

(who has been involved during the engineering phase of the project) of the PCMS vendor.

During the Pre-FAT testing phase, the PCMS vendor shall ensure that the PCMS & system

performs according to the requirements of SPECIFICATIONS, FDS & other finalized engineering

documents and furnishes the written undertaking of compliance to the COMPANY in this

regard, prior to offering the PCMS system for FAT by COMPANY.


Page 56 of 76

7.2.2 FACTORY ACCEPTANCE TESTING (FAT)

7.2.2.1The FAT document shall be prepared covering all hardware, software including application

software and system functionalities including system expansion requirements of PR & FDS and

submit it 1 months in advance for COMPANY review.

Factory acceptance test will be done based on the stipulations in the approved FAT document,

which shall completely fulfill the contract specifications and approved PCMS FDS documents.

7.2.2.2FAT shall systematically, fully and functionally test all the hardware and software in the

presence of COMPANY inspectors to ascertain compliance with the contract document and

approved FDS documents. TEST BED shall be prepared with all the equipments interconnected

to actual configuration to perform the testing on total integrated PCMS system.

7.2.2.3The PCMS system testing shall cover the following aspects as a minimum:

a) Visual and mechanical testing to ensure correct, proper, good and neat workmanship.

b) Integrated testing of all the PCMS equipments.

c) Demonstration of the system functionalities, hardware & software compliances w.r.t. all the

equipments.

d) Checking of database definitions for the proper system configuration.

e) Checking of displays, graphics and reports w.r.t approved MMI document.

f) Checking of operator & engineering functions.

g) Testing of system passwords and security features.

h) Testing the synchronization of clock between the nodes of PCMS Equipments as per the

specification.

i) Checking of various log formats, reports, archiving and trending functions.

j) Checking of system loading w.r.t. CPU, memory, disk, as per the requirements.

k) Checking of updates of MMI, database updates and display call up timings.

l) Checking of system diagnostics for all the equipments as per the requirements, power failure

and system restarts.

m) Database and alarms synchronization.

n) Network testing

7.2.2.4Factory Acceptance testing for application software shall be exercised after integration with

PCMS system has been carried out and PCMS system factory tested. The tests shall be

controlled from the PCMS MMI

The FAT environment shall allow testing of all functions of application software including the

following on fully interactive basis:

- Configuration Editor functions for all functionalities.

- MMI functions for display.

- Reports/logs


Page 57 of 76

7.2.3 On line testing, commissioning and Pre-SAT

7.2.3.1Prior to Pre-SAT, all equipments shall be tested online by PCMS vendor with regard to

correctness of complete database using remote diagnostics, proper representation of all PCMS

equipments data on graphics, alarms, reports etc.,.

7.2.3.3PRE-SAT shall be conducted by the PCMS vendor after successful integration & commissioning

of the complete system and after all actual field signals have been interfaced with the PCMS

system and complete system having been made fully operational w.r.t. PCMS functionalities.

7.2.3.4PRE-SAT shall be conducted for integrated PCMS system based on the approved SAT

documentation [cl. 7.2.4.1] and duly witnessed & cleared by the experienced system

engineering group (earlier involved in system design, engineering, integration & FAT phase of

the project) together with commissioning group of the PCMS vendor, prior to offering the

system for SAT.

7.2.4 Site Acceptance Testing (SAT)

7.2.4.1The SAT document shall be prepared for PCMS system and submit it 1 month in advance of

COMPANY review and approval.

7.2.4.2SAT shall involve integrated testing of complete PCMS system. Site Acceptance Testing will be

done based on the stipulations in the approved SAT document. Once the PCMS integrated SAT

test is successfully performed, then the system would be ready for commencement of Trial run.

7.2.4.3SAT for PCMS system shall be done inline with FAT, wherein simulations shall be replaced by

actual field events. SAT shall be conducted by the experienced system engineering group of the

PCMS vendor (earlier involved in system design, engineering, integration & FAT phase of the

project).

7.2.4.4Site Acceptance testing shall be based on Factory Acceptance testing but with live PCMS data.

The functionality of 3rd party interference in pipeline ROU shall be included by PCMS vendor

for site acceptance testing, in order to demonstrate the fulfillment of SPECIFICATIONS

requirements in the field. All the in field tests for demonstrating 3rd party intervention

INSPECTION will be carried out by BPCL.

7.2.5 Trial run

Test for continuous functional operation of the system with the required system reliability and

availability. This test aims at keeping the complete PCMS integrated system operation for a

period of 21 days for all the 24 hours a day. Trial run of 21 days will commence on successful

completion of integrated PCMS system SAT. [The PCMS completion schedule shall be from the

date of issue of FOI to the completion of SAT.]

In case of failure, the tests will be restarted till the system operates without failure of any

system functionality for 21 days. Failure of tests shall be limited to such system failures which

will affect system availability & reliability and shall not be dependent upon established failure

of third party supplied items. After the successful completion of Trial run, the PRE WARRANTY

COMPLETION CERTIFICATE shall be issued by the COMPANY and thereafter Warranty phase

will start as per cl. 4.17.

7.2.6 Test Reports

The observations, exceptions and test results obtained during the various tests shall be

documented and produced in the form of a report by the PCMS vendor.


Page 58 of 76

7.2.6.1Failure of components

A log of all failed hardware and software modules shall be maintained which shall give date

and time of failure, description of the failed components & cards/ software along with

designation, effect of failure on the system, cause of failure and number of hours of operation

of the part before it failed. Upon failure of the components/ cards/ modules, the same shall be

replaced preferably by better graded components/cards. And the test shall be restarted from

the beginning or the previous logical point as the case may be. If after this one replacement the

unit of sub-system still fails to meet the specifications, the PCMS vendor shall replace the

complete unit or sub-system with the one that meets the requirements and restarts the test all

over again.

7.2.6.2At least one PCMS vendor engineer fully conversant with the system hardware and software

shall be present at MS during the entire period of Trial run.

7.2.6.3All the PCMS tests as per the approved documents shall be carried out at the PCMS vendor's

works and work sites of the COMPANY at PCMS vendor's cost. The PCMS vendor shall provide

assistance; instruments, labor and materials as are normally required for the examining,

measuring and testing any workmanship as may be selected and required.

7.2.6.4These tests will encompass all the material and equipment delivered and software pertaining

to PCMS system including the equipment and software supplied by PCMS vendor. Pre-FAT

report duly witnessed and cleared by PCMS vendor shall be available during FAT phase.

7.2.6.5If a unit or sub-system has failed during the test and is not repaired and made successfully

operational or not replaced within few hours of active repair time after the failure, the test

shall be suspended and restarted all over again only after the PCMS vendor has placed the

device back into acceptable operation. The COMPANY's approval shall be obtained for any

allowable logistic time required to replace the failed component/sub-system. All cost for

repair/ replacement of defective component/ system shall be to PCMS vendor's account.

7.2.6.6The COMPANY shall be free to request any specific test on any equipment and the system

considered necessary by him, although not listed in the testing documents to verify the

compliance with the specifications.

7.2.6.7Any statutory test/ inspection certificate, as may be required, under any law or directive issued

by competent authority, shall be furnished by PCMS vendor to the COMPANY.


Page 59 of 76

SECTION - 8

INSTALLATION & COMMISSIONING


Page 60 of 76

8.0 INSTALLATION AND COMMISSIONING

8.1 The installation and commissioning of all the equipment in PCMS vendor’s scope of supply at

various sites including the corresponding activities of signal interconnections in the respective

control rooms, electrical works with power supply distribution and grounding works and

other necessary facilities and co-ordination/ interfacing with various sub-contractors is the

responsibility of the PCMS vendor.

8.2 a) All cables between respective equipments, power supply & power distribution cables etc.

covering the complete requirements of PCMS system are in PCMS vendor’s scope. In addition

supply of cables, glands and interconnection of cabling and accessories including cable routing

between the following cabinets/ equipments are also included in PCMS vendor's scope, and to

be carried out by the PCMS vendor. The activities of signal identification at site, cable laying &

routing, cable termination, ferruling, glanding, dressing are in PCMS vendor’s scope.

(i) Between PCMS equipments & Fiber terminating cabinets (FTC).

b) The LAN cable from Server to Telecom rack shall be minimum 25 meters for LAN at control

room, with connectors at both ends.

The interconnecting cables with rigid PVC conduit for straight runs of cable and Flexible cable

conduits for ends shall be provided over the interconnecting cables {to provide mechanical

strength and rodent protection} shall be included accordingly.

8.3 All the erection work shall be carried out as per the established recommended practices and

best workmanship.

8.4 PCMS vendor shall bring all installation aids, test equipments and qualified and experienced

personnel, in order to carry out the job successfully. A list of the same shall be submitted to the

COMPANY for the review.

8.5 All technical personnel assigned to the site by PCMS vendor must be fully conversant with the

specific system and its software packages. The PCMS vendor’s field personnel shall have both

hardware and software capability to bring the system on line quickly and efficiently and with a

minimum of interference with other concurrent construction and commissioning activity.

8.6 The commissioning spares for all the items/ equipments shall be included along with

commissioning services as required to commission the complete system. The consumables

required during commissioning of system shall be included as part of commissioning spares.

8.7 To the extent that the Standard of the works has not been specified in the Contract, the PCMS

vendor shall use good quality materials, techniques and standards and execute the Contract

with the care, skill and diligence required in accordance with best engineering practices.

8.8 PCMS vendor shall at his own expense supply and provide all the equipment, tools, temporary

works materials both for temporary and for permanent works, labor, supervisors, engineers

and specialists, movement of the supplied equipment at the site, required for installation,

commissioning, execution and completion of the works. The PCMS vendor shall make his own

arrangements at his own cost for the transport where necessary of his staff and labor to and

from the Site of the works.


Page 61 of 76

8.9 The PCMS vendor's responsibility at site shall include all the activities necessary to be

performed to complete the entire job as per the contract requirements including the following

as a minimum.

a) Installation of the complete PCMS system including power supply, earthing, cable

terminations, and calibration, civil & electrical works as per the scope of work.

b) Checking of PCMS equipment installation.

c) Checking of interconnection and overall functionality of PCMS system.

d) Online/ offline debugging of the PCMS system.

e) On line testing and commissioning of PCMS system.

PCMS Vendor shall take full responsibility for site management, installation, online testing,

commissioning, Pre-SAT, site acceptance testing and Trial run of PCMS system.

8.10 It is the VENDOR responsibility to ensure that all works and services performed under this

contract shall not have any detrimental effect on current network performance and users do

not experience unnecessary or unexpected interruptions to services over the network.


Page 62 of 76

SECTION - 9

GENERAL REQUIREMENTS


Page 63 of 76

9.0 GENERAL REQUIREMENTS

9.1 PROJECT PROGRAM AND DELIVERY REQUIREMENTS

9.1.1 The PCMS vendor shall submit a bar chart showing overall schedule of vendor's program for

delivery, installation & commissioning meeting the following requirements along with his offer

along with the critical path. The detailed schedule will be submitted after placement of the

order.

9.1.2 The time for completion of all the works under this project including supply & delivery of

equipments and systems at all specified stations, installation & commissioning of PCMS system

and handing over to the company shall be within the time schedule specified in the bar chart

decided jointly by COMPANY and the PCMS Vendor after the Purchase order is placed. The

PCMS completion schedule shall be from the date of issue of LOI to the successful completion

of SAT. Thereafter 21 days of Trial run will start and followed by its successful conclusion,

warranty shall commence.

9.1.3 The PCMS vendor shall, within 10 days after receipt of notification of an award of Contract,

provide the COMPANY with the detailed Project Execution Report (PER) diagram for approval

by the COMPANY. After the work is started an updated PER diagram shall be supplied every

week showing changes in scheduling which reflects the project status at the end of the

previous week. The diagram shall cover but is not limited to: -

1. PROJECT EXECUTION ACTIVITIES

2. FUNCTIONAL DESIGN SPEC. (FDS) DOCUMENTS FOR PCMS

3. BALANCE ENGINEERING

4. ORDERING OF EQUIPMENT

5. DRAWING/DOCUMENT REVIEW (COVERING ALL DOCUMENTS AND PLANNING 2 WEEKS

REVIEW TIME STARTING FROM DOCUMENT RECEIVED IN BPCL OFFICE FOR EACH

DOCUMENT)

6. PRE FAT FOR PCMS SYSTEM

7. FAT FOR PCMS SYSTEM

8. PACKAGING

9. TRANSPORTATION

10. INSTALLATION OF EQUIPMENTS

11. PRE- SAT FOR PCMS SYSTEM

12. SAT FOR INTEGRATED PCMS SYSTEM

13. TRIAL RUN

14. TRAINING

15. WARRANTY

9.1.4 The PCMS vendor shall also submit every fortnight [or earlier] a "Hold up & Slippage Report"

wherever necessary. He shall provide additional efforts whenever the PER diagram indicates a

delay in completion date. All extra costs incurred by the PCMS vendor for such additional

efforts in order to prevent a possible delay in the completion date shall be to his account.


Page 64 of 76

9.2 SHIPMENT, HANDLING, PACKAGING AND TRANSPORTATION

9.2.1 The PCMS vendor shall be responsible for the handling and transportation, installation and

commissioning of the supplied equipment at the sites as specified.

9.2.2 Packing and Marking of the goods to be supplied shall be the responsibility of the PCMS vendor

and shall be such as to protect the equipment from damages due to transportation.

9.2.3 All equipments shall be individually packed in suitable containers/crates along with

cushioning packing designed to avoid damage to the equipments during transit and storage in

accordance with best commercial practices and requirements of application specifications.

9.2.4 The materials for packaging, packing, wrapping, sealers, moisture resistant barriers and

corrosion preventives shall be of recognized brands and shall conform to best standards in the

areas in which the articles are packed.

9.2.5 The packing shall protect the equipments from impact, vibration, static charge, rough handling,

rain dust, damp, insects, rodents etc.

9.2.6 Each container shall be clearly marked with following information at various prominent

places:

Company: ‘Name of the Company’

Project: ‘Name of the Project’ ‘PCMS System’

Description of the equipment: ‘Equipment title’

Serial no.: ‘Serial no. of the equipment’

Address: ‘Destination address as per Purchase order’

9.3 PROJECT EXECUTION ORGANIZATION

9.3.1 PCMS vendor shall furnish as a part of the proposal the project execution organization chart

showing the no., level and category of engineering managers envisaged to carry out the project

execution & management functions including QA/QC support as per the contract requirements

to the satisfaction of the COMPANY.

9.3.2 The project execution shall be carried out by appointing a Project coordinator who will be

responsible for coordinating various activities within the respective disciplines.

9.4 PROJECT SITE ORGANIZATION

9.4.1 PCMS vendor shall furnish, as a part of the proposal, the project site organization chart

showing the no., level and type of engineers & specialists envisaged to carry out the complete

works as per the contract requirements to the satisfaction of the COMPANY.


Page 65 of 76

9.4.2 PCMS vendor shall ensure that experienced engineers/ specialists shall be available at site,

well conversant in their respective areas of specialization and experienced on system

hardware & software, during installation, online testing, commissioning, Pre-SAT, SAT and

Trial run phases of the project.

PCMS vendor shall engage adequate no. of qualified and experienced engineers on the system

and who were involved in various stages of system design, engineering, integration,

development and FAT, for overall site implementation of PCMS system.

9.4.3 PCMS Vendor shall be fully responsibility for site management, installation, online testing,

commissioning, Pre-SAT, site acceptance testing and Trial run of PCMS system.


Page 66 of 76

SECTION - 10

SYSTEM DRAWINGS


Page 67 of 76

10.0 SYSTEM DRAWINGS

10.1 MUPL PCMS System Block Diagram


Page 68 of 76

NOTE:

1. Distance shown is not in scale

2. Distance shown are OFC length, not pipeline length.

3. Equipment shown are indicative, not mandatory.

4. Architecture is mandatory i.e requirement of two redundant server (one at BPCL MDT & one at Uran).

Three nos. of client (one at BPCL MDT, one at HPCL and one at Uran)


Page 69 of 76


Page 70 of 76

10.2 MUPL : Fiber Route


Page 71 of 76

ANNEXURES

ANNEXURE A: - PCUR FORM

POWER CONSUMPTION & UPS REQUIREMENTS


Page 72 of 76

ANNEXURE A

POWER CONSUMPTION AND UPS REQUIREMENTS (PCUR) FORM - (AC LOAD AT

MUPL SECTION)

Item Qty

Max. Power consumption In rush current Peak current

Unit

(VA)

Total

(VA)

Power

Factor

Unit

(A)

Total

(A)

Duration

(ms)

Total

(A)

Duration

(ms)

PCMS server

with

peripheral

devices

Graphic

Interface

Unit

PCMS

Equipment

Cabinet

Power

distribution

cabinet

Any Item not

Included

Above

MS

Total Power Consumption = ____________ VA at ______________ power factor.

Total Inrush Current = ____________ A for a period of _____________ msec.

UPS Requirement = ____________ VA

UPS Sizing factor (as applicable) = ___________

UPS Size = __________ VA at ________ power factor with Inrush Current of _______A for______

msec


Page 73 of 76

POWER CONSUMPTION AND UPS REQUIREMENTS (PCUR) FORM - (DC LOAD AT

SV Station)

Item Qty

Max. Power consumption In rush current Peak current

Unit

(VA)

Total

(VA)

Power

Factor

Unit

(A)

Total

(A)

Duration

(ms)

Total

(A)

Duration

(ms)

PCMS

Equipment

Cabinet

Power

distribution

cabinet

Any Item not

Included

Above

MS

Total Power Consumption = ____________ VA at ______________ power factor.

Total Inrush Current = ____________ A for a period of _____________ msec.

UPS Requirement = ____________ VA

UPS Sizing factor (as applicable) = ___________

UPS Size = __________ VA at ________ power factor with Inrush Current of _______A for______

msec


Page 74 of 76

ANNEXURE B: - VACR FORM

VENTILATION AND AIR CONDITIONING REQUIREMENTS


Page 75 of 76

ANNEXURE B

VENTILATION AND AIR CONDITIONING REQUIREMENTS (VACR) FORM - (MUPL SECTION)

Item Qty

Heat Load in

KCal For operation For storage

Operating

time without

air

conditioning Unit Total Temp.

limits° C

Humidity

limits

Temp.

limits° C

Humidity

limits

PCMS server

with

peripheral

devices

Graphic

Interface

Unit

PCMS

Equipment

Cabinet

Power

distribution

cabinet

Any Item not

Included

Above

MS

Total air conditioning heat load in Kcal/hr = ________________________


Page 76 of 76

VENTILATION AND AIR CONDITIONING REQUIREMENTS (VACR) FORM - (AT SV STATIONS)

Item Qty

Heat Load in

KCal For operation For storage

Operating

time without

air

conditioning Unit Total Temp.

limits° C

Humidity

limits

Temp.

limits° C

Humidity

limits

PCMS

Equipment

Cabinet

Power

distribution

cabinet

Any Item not

Included

Above

SV Station

Total air conditioning heat load in Kcal/hr = ________________________


SPECIAL CONDITIONS OF CONTRACT

GENERAL:

This Special Conditions of Contract (SCC) shall be read in conjunction with the General

Conditions of Contract (GCC), including its amendments, specifications of work, drawings and

any other document forming part of this contract wherever the context so requires.

BIDDER / CONTRACTOR shall adhere to all the instructions covered under GCC & SCC

including all design standards, as stipulated in the respective sections and should be in a

position to submit the required records as evidence for review of OWNER as and when

required and shall carry out changes based on PMC / OWNER review.

Not withstanding the sub-division of the document into separate sections and volumes

wherever done, every part of each shall be deemed to be supplementary of every other part

and shall be read with and as part of the contract so far as it may be practicable to do so.

Where any portions of the GCC are repugnant to or at variance with any provisions of the

special conditions of contract, then, unless different intentions appear, the provisions of the

special conditions of contract shall be deemed to override the provisions of the GCC shall to

the extent of such repugnancy, or variations prevail.

The materials, design and workmanship shall satisfy the applicable relevant Indian Standards,

the job specifications contained herein and codes referred. Where the job specifications

stipulate requirements in addition to those contained in the standard codes and specifications,

these additional requirements shall also be satisfied. In the absence of any Standard /

Specifications / Codes of practice for detailed specifications covering any part of the work

covered in this bidding document, the instructions / directions of BPCL will be binding upon

the Contractor.

A. EVALUATION CRITERIA FOR COMPARISON OF BIDS

1.1 Where only Indian Bids are under comparison

• Bids shall be evaluated on the basis of landed cost at Site (including all supplies

and services), all duties, taxes, transportation.

• Commercial loading shall be done on FOT dispatch Point price.

• Suppliers shall dispatch the goods by road to BPCL, through Bank Approved

Transporters only and shall quote firm freight charges accordingly. If a

supplier does not quote freight charges, his offer shall be loaded with

maximum freight charges as quoted by the other bidders.

1.2 Where only Foreign Bids are under comparison


• Bids shall be evaluated on CFR basis considering sea/air freight as under:

Packages/equipments/pipes & plates: Firm freight as quoted by bidders

• If a supplier does not quote freight charges, his offer shall be loaded with

maximum freight charges as quoted by the other bidders.

• Exchange rate for foreign currency conversion to Indian rupees shall be

considered as per the TT selling rate published by The State Bank of India on

the previous working day of opening of the price bids.

1.3 Where Indian as well as Foreign Bids are under comparison

Domestic Bidders:

• Bids shall be evaluated on the basis of landed cost at Site (including all supplies

and services), all duties, taxes, transportation.

• Commercial loading shall be done on FOT dispatch Point price.

Foreign Bidders:

Bids shall be evaluated on the basis of landed cost at Site (including all supplies and

services) including third party inspection by agencies as mentioned in GPC, all duties,

taxes and transportation charges as under

1.4 Transit insurance/Marine Insurance shall be excluded from suppliers’ scope for the

items where only supply involved and the same shall be arranged by the owner. For

purchases involving site work, the Comprehensive (Transit/Marine cum storage,

erection, till handing over of equipment) Insurance shall be arranged by Owner.

B) COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS

1.1 Basis of Loading

The Foreign Bids on supplies shall be loaded on FOB/FCA Port of Exit prices and the

Indian Bids shall be loaded on FOT Dispatch Point prices. For services loading shall be

on the basic prices without taxes and duties.

1.2 Payment Terms

If any differential payment terms is offered by the vendor as against BPCL terms

mentioned in this tender and the same is acceptable to BPCL, Vendor shall be loaded at

a rate equivalent to benchmark prime lending rate (BPLR) of State Bank of

India applicable on the date of opening price bid, calculated for the applicable

differential period for the applicable amount.


Differential Period of any other stage shall be suitably decided at the time of

evaluation.

1.2.1 Foreign suppliers shall not be permitted to offer differential payment terms as

against the terms specified in the RFQ/ GPC and in case they insist, their offer may

be rejected.

1.2.2 Advance along with FOA/ PO will not be allowed. If a supplier insists for advance

payment along with FOA/PO, his offer may be rejected.

1.3 Performance Bank Guarantee (PBG)

1.3.1 Performance Bank Guarantee shall be required as specified in the SCC. In case a

supplier offers to give a PBG for less than 10% of order value, or for a lesser period

than what is provided in GPC, loading shall be done for the differential amount and/

or the differential period. For differential period/ amount, the following example will

amplify the methodology of loading (if GPC specifies 10% PBG for 18 months + 6

months claim period = Total 24 months):

For differential period:

Period offered by Bidder Loading

10% for 24 months - No loading

10% for 18 months - 10% x 6/24 = 2.5%

10% for 12 months - 10% x 12/24 = 5.0%

10% for 6 months - 10% x 18/24 = 7.50%

For differential Amount:

Other than 10%: To be loaded by percentage by which PBG is short of 10%.

1.4 Penalty for Delayed Deliveries shall be as per the RFQ documents:-

1.4.1 In case a Supplier does not accept the delayed delivery clause and/or takes any

deviation (insists for liquidated damages or indicates penalty clause in place of Price

Reduction Clause) or takes exception to the percentage rate mentioned in GPC or SCC,

the offer of such supplier(s) shall be loaded by 5%. The Foreign Bids on supplies shall

be loaded on FOB/FCA Port of Exit prices and the Indian Bids shall be loaded on FOT

Dispatch Point prices. For services, loading shall be on the basic prices without taxes

and duties

1.5 Price variation:

1.5.1 Bidders must quote firm & fixed prices.

1.6 Indian Freight charges:

1.6.1 Indian bidders shall quote firm freight charges up to destination by road on freight

pre-paid door delivery basis through bank approved transporters for all cases.


1.6.2 If a bidder does not quote freight charges, his offer shall be loaded with maximum

freight charges as quoted by the other bidders.

1.7 Indian taxes / duties

In case a bidder states that taxes/duties are not applicable at present and will be

charged as applicable at the time of delivery then his bid shall be loaded by the

maximum rate of taxes/duties applicable.

1.8 Any other loading not explicitly covered above but as required in the opinion of

OWNER to bring the offers on par shall also be considered for evaluation and

comparison.

**************


SECTION- 7

TECHNICAL DEVIATION FORM


TECHNICAL DEVIATION FORM

Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of the

SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him. 2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the

COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be deemed to

be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall constitute

the contract requirements for the award of job to the vendor. 6. BPCL reserves the right to reject the offer based on the deviations.

Sr. No.

Page No.

Clause No. Requirement of the SPECIFICATIONS

Deviations to the SPECIFICATIONS

Remarks

1 2 3 4 5 6

Vendor : Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :


SECTION – 8

SPECIAL PURCHASE CONDITIONS FOR

INDIAN BIDDERS And NON-INDIAN BIDDERS


SPECIAL PURCHASE CONDITIONS FOR INDIAN BIDDERS

S NO INSTRUCTIONS VENDOR'S ACTION RESPONSE

1.1 Indicate Despatch point.

TO SPECIFY

1.2 PRICES

1.2.1 Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account.

TO NOTE AND CONFIRM

1.2.2 Please confirm that the prices quoted in the price bid are inclusive of packing and forwarding charges

TO NOTE AND CONFIRM

1.2.3 Prices quoted shall exclude transit insurance charges as the same shall be arranged by BPCL.

TO NOTE AND CONFIRM

1.3 TAXES & DUTIES

1.3.1 If GST is presently not applicable, kindly give reasons/details for non application of GST. Statutory variation in GST during contractual delivery period shall be to BPCL account. Any increase in the rate of GST beyond CDD shall be to vendor’s account whereas any decrease shall be passed on to BPCL.

TO NOTE,CONFIRM & SPECIFY

1.3.2 Indicate the HSN of the offered Item/s

TO SPECIFY

1.4 TRANSPORTATION

1.4.1 The scope of the vendor includes transportation of all the supplied items to BPCL Site on Door Delivery basis by Road.

TO NOTE AND CONFIRM

1.4.2 C Form shall not be issued by BPCL. Bidder to confirm that they have indicated the sales tax if applicable) in percentage without C Form in the format for providing freight, taxes and duties

TO NOTE AND CONFIRM

1.5 DELIVERY PERIOD

1.5.1 Delivery period shall be as per clause 3.3 and 3.5 of Scope of Work.

KINDLY CONFIRM

1.5.2 Inspection certificate: Internal Test Certificate, Quality assurance certificate, Conformity certificate and Country of Origin Certificate for the equipment are to be submitted with Invoice during supply.

TO NOTE AND CONFIRM

1.5.3 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period.

TO NOTE AND CONFIRM


1.5.4 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period

TO NOTE AND PROVIDE

1.6 VALIDITY

1.6.1 Confirm quoted prices are valid for acceptance up to 180 days from the tender due date / extended due date.

TO NOTE AND CONFIRM

1.6.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected

TO NOTE AND CONFIRM

1.7 PERFORMANCE BANK GUARANTEE

1.7.1 Confirm that you will furnish performance guarantee bond for 10% of supply order value by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

TO NOTE AND CONFIRM

1.7.2 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker.

TO NOTE AND CONFIRM

1.7.3 In case submission of PBG is not accepted by the vendor, their offer will be liable for rejection.

TO NOTE AND CONFIRM

1.8 PART ORDER

1.8.1 Part order shall be accepted without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

TO NOTE AND CONFIRM

1.8.2 In case of part order all lumpsum charges quoted extra if any viz. Documentation, testing, packing, other charges etc., can be considered on prorata value basis. Confirm compliance.

TO NOTE AND CONFIRM

1.8.3 Repeat Order- Vendor to confirm acceptance of repeat order within 12 months from the date of basic P.O

TO NOTE AND CONFIRM

1.9 PRICE REDUCTION SCHEDULE

1.9.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.9.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.12.1

TO NOTE AND CONFIRM

1.10 PAYMENT TERMS-LOCAL SUPPLY


1.10.1 PAYMENT TERMS :

Payment terms shall be as per clause 3.8.1 and 3.8.2 (for Indian Bidders)

TO NOTE AND CONFIRM

1.10.2 Bank charges shall be to respective Accounts TO NOTE AND CONFIRM

1.10.3 FOR INSTALLATION AND AMC CHARGES, TDS will be applicable. TAX DEDUCTION AT SOURCE (TDS): Tax Deduction at Source (TDS) at the applicable rates will be deducted from the running bills. Necessary certificates in this regard will be issued from BPCL

TO NOTE AND CONFIRM

1.11 EVALUATION CRITERIA

1.11.1 Quoted prices in foreign currency shall be considered for evaluation. Exchange rate as per SBI TT Selling rate on the previous working day to the date of opening of the price bid shall be considered for conversion of the offer to INR for comparison and evaluation of the quotes.

TO NOTE AND CONFIRM

1.11.2 Price evaluation will be done overall landed cost basis as per the special conditions of the contract provided

TO NOTE AND CONFIRM

1.12 LOADING CRITERIA FOR COMMERCIAL DEVIATION

1.12.1

Deviation on Price Reduction for Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5% total order value) :

1.12.2 In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier

TO NOTE AND CONFIRM


TO NOTE AND CONFIRM

1.13 GENERAL

1.13.1 Confirm acceptance of BPCL’s `General Purchase Conditions’, holiday listing policy & Special Terms and Conditions in toto.

TO NOTE AND CONFIRM

1.13.2 Indicate relationship with any of our Directors. TO SPECIFY

1.13.3 Please confirm you have not been banned or delisted/holiday listed by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. The declaration of holiday listing is to be signed and submitted along with Pre-qualification Bid (PQ Bid).

TO NOTE AND CONFIRM TO CONFIRM SUBMISSION


1.13.4 You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor party b) Account No. of the party c) Bank & Branch Name where the above account is maintained d) Type of account (current/saving/cash credit A/c) e) Branch code of the above bank branch f) The 9 digit MICR code of the above branch (with is printed in the cheques issued by the Branch available with the A/c holder

TO SPECIFY

1.13.5 If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.

TO NOTE AND CONFIRM

1.13.6 If you are registered under MSE (Micro and Small Enterprises) please provide the certificate towards the same

TO NOTE AND CONFIRM AND PROVIDE SUPPORTING DOCUMENTS

1.13.7 Confirm whether you are registered under MSE (Micro and Small Enterprises)

TO CONFIRM

1.13.8 Bidders claiming purchase preference as MSE need to submit the following documents: a. Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012. b. Vendors’ declaration on a duly notarized Rs.100 stamp paper stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted.

TO CONFIRM SUBMISSION


SPECIAL PURCHASE CONDITIONS FOR NON INDIAN BIDDERS

SNO INSTRUCTIONS VENDOR'S ACTION RESPONSE 1.0 Confirm that you have quoted firm prices on Ex

works basis in the price bid for imported supplies.

TO CONFIRM

1.1 All FOB Charges/ Inland transportation to FOB International Seaport of Exit shall be quoted as percentage of the Ex works price in the format for Taxes,duties and freight – Non-Indian Bidders

TO CONFIRM

1.2 Indicate International Seaport of Exit TO SPECIFY

1.3 Confirm that the firm OCEAN freight charges (including all service charges) has been quoted as percentage of the Ex works price for Ocean transportation to Mumbai Seaport in the format for Taxes, duties and freight - Imported supply and this freight charges shall remain firm throughout the currency of the contract.

TO NOTE AND CONFIRM

1.4 BPCL will place Order on CFR basis. BPCL reserves the option to place order on FOB during the currency of the contract. Confirm acceptance.

TO NOTE AND CONFIRM

1.5 Service charges to shipping/forwarding agencies shall be borne by the vendor.

TO NOTE AND CONFIRM

1.6 Prices quoted must exclude transit insurance charges from CFR Mumbai Seaport as the same shall be arranged by the Purchaser. However, transit insurance charges for transit up to CFR Mumbai Seaport must be included by you in your prices.

TO NOTE AND CONFIRM

1.6 TAXES & DUTIES

1.6.1 All taxes, duties and levies of any kind payable upto CFR Mumbai Seaport shall be borne by you. Confirm compliance.

TO NOTE AND CONFIRM

1.6.2 Export permit/license if required shall be Bidder’s responsibility & any expenditure towards same will be borne by you. Confirm compliance.

TO NOTE AND CONFIRM

1.7 DELIVERY PERIOD

1.7.1 Delivery period shall be as per clause 3.3 and 3.5 of Scope of Work.

KINDLY SPECIFY DELIVERY PERIOD


1.7.2 Inspection certificate: Internal Test Certificate, Quality assurance certificate, Conformity certificate and Country of Origin Certificate for the equipment are to be submitted with Invoice during supply.

TO NOTE AND CONFIRM

1.7.3 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period

TO NOTE AND CONFIRM

1.7.4 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period

TO NOTE AND PROVIDE

1.7.5 Furnish Country of origin from where the goods have been offered.

TO SPECIFY

1.7.6 Certificate for Country of Origin shall accompany the shipping documents

TO NOTE AND CONFIRM

1.8 CURRENCY OF QUOTE

1.8.1 Furnish the currency of quote. TO SPECIFY

1.8.2 Change in currency once quoted will not be allowed. Confirm compliance.

TO NOTE AND CONFIRM

1.8.3 The offer for imported supplies shall be either in USD or Euro Currency only.

TO NOTE AND CONFIRM

1.9 VALIDITY

1.9.1 Confirm quoted prices are valid for acceptance up to up to 180 days from the tender due date / extended due date.

TO NOTE AND CONFIRM

1.9.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected

TO NOTE AND CONFIRM

1.10 CONSIGNMENT DETAILS

1.10.1 Indicate shipping weight (net and gross) & volume of the consignment.

TO SPECIFY

1.10.2 Vendor to provide HSN of the supplies. TO SPECIFY

1.11 PERFORMANCE BANK GUARANTEE

1.11.1 Confirm that you will furnish performance guarantee bond for 10% of order value by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

TO NOTE AND CONFIRM


1.11.2 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker.

TO NOTE AND CONFIRM

1.11.3 In case PBG is not accepted by the vendor, the offer will be liable for rejection.

TO NOTE AND CONFIRM

1.11.4 Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account. Confirm compliance.

TO NOTE AND CONFIRM

1.12 PART ORDER

1.12.1 Confirm acceptance of part order without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

TO NOTE AND CONFIRM

1.12.2 In case of part order confirm all lumpsum charges quoted extra if any viz. Documentation, testing,packing, crating, handling, FCA charges etc., can be considered on prorata value basis. Confirm compliance.

TO NOTE AND CONFIRM

1.12.3 Repeat Order- Vendor to confirm acceptance of repeat order within 12 months from the date of basic P.O

TO NOTE AND CONFIRM

1.13 PRICE REDUCTION SCHEDULE

1.13.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.13.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.16.1

TO NOTE AND CONFIRM

1.14 PAYMENT TERMS

1.14.1 Payment terms shall be as per clause 3.8.1 and 3.8.2 (for Non- Indian Bidders)

TO NOTE AND CONFIRM. VENDORS TO CONFIRM WHETHER THEY CONFIRM LC OR CAD.


1.14.2 BPCL will not establish LC for value below USD 5,000.00. Preferred payment terms are CAD/TT. However in case of payment by LC, all foreign banker charges will be to the account of beneficiary only.

TO NOTE AND CONFIRM. VENDORS TO CONFIRM WHETHER THEY CONFIRM LC OR CAD.

1.14.3 Please note that in the event of delay in delivery, payment shall be released after making price reduction from your bills and relevant clause in this respect shall be inserted in L/C

TO NOTE AND CONFIRM

1.14.4 Bidder to provide the bank details, Swift code etc for the above purposes along with the unpriced part of the bid.

TO SPECIFY

1.14.5 Vendor to confirm that Duties in India is not included in the price and shall be borne by BPCL and that overseas is included in the price.

TO NOTE AND CONFIRM

1.14.6 Confirm all taxes, duties and levies of any kind payable up to port of shipment shall be borne by supplier

TO NOTE AND CONFIRM

1.14.7 TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES-The BIDDER / CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of any and all taxes, duties, cesses and levies howsoever designated, as are payable to any government, local or statutory authority in any country other than India as are now in force or as are hereafter imposed, increased or modified and as are payable by BIDDER / CONTRACTOR, his agents, Sub-Contractors and its/ their respective employees for or in relation to the performance of this Contract. The BIDDER / CONTRACTOR shall be deemed to have been fully informed with respect to all such liabilities and considered and included the same in its bid and the Contract Price shall not be varied in any way on this account

TO NOTE AND CONFIRM

1.14.8 Bidder to confirm that bank charges at respective ends shall be respective accounts. However LC amendment charges due to reasons attributable to bidder shall be borne by the bidder.

TO NOTE AND CONFIRM

1.14.9 In case vendor insists for Confirmed LC, confirmation charges are to be borne by the vendor.

TO NOTE AND CONFIRM

1.15 EVALUATION CRITERIA


1.15.1 Quoted prices in foreign currency shall be considered for evaluation. Exchange rate as per SBI TT Selling rate on the previous working day to the date of opening of the price bid shall be considered for conversion of the offer to INR for comparison and evaluation of the quotes.

TO NOTE AND CONFIRM


TO NOTE AND CONFIRM

1.16 LOADING CRITERIA FOR COMMERCIAL DEVIATION

Deviation on Price Reduction for Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5% total order value) :

1.16.1 In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier

TO NOTE AND CONFIRM

1.17 GENERAL

1.17.1 Confirm acceptance of BPCL’s `General Purchase Conditions’, holiday listing policy & Special Terms and Conditions in toto.

TO NOTE AND CONFIRM

1.17.2 Indicate relationship with any of our Directors. TO SPECIFY

1.17.3 Please confirm you have not been banned or delisted/holiday listed by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. The declaration of holiday listing is to be signed and submitted along with unpriced bid

TO NOTE AND CONFIRM TO CONFIRM SUBMISSION

1.18 INDIAN AGENT

1.18.1 Confirm if Indian agent is involved. Please specify the name and details of the Indian agent.

TO NOTE,CONFIRM & SPECIFY

1.18.2 Confirm whether any commission is payable by BPCL to Indian agent.

TO NOTE AND CONFIRM

1.18.3 Confirm whether your quoted price is inclusive of commission.

TO NOTE AND CONFIRM

1.18.4 The commission payable to Indian agents, if any, in Indian Rupees in terms of agreement (enclosing the copy of the same) shall be paid as per government guidelines prevailing for such payments

TO NOTE AND CONFIRM


1.18.5 The commission to be paid to Indian agents shall be made in Indian Rupees only based on the exchange rate prevailing on the day of price bid opening and would not be subject to exchange rate variation.

TO NOTE AND CONFIRM

1.18.6 The tenderers should also furnish the following particulars of the Indian agents/associates/and/or the foreign firms. 1) Name & address of the Indian agent, if any. 2) Confirmation that the Indian agent is registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi (enclosing a copy of their valid registration certificate). 3) If your Indian agent is not registered with DGS&D, New Delhi, confirm that they will get themselves registered with them immediately and forward a copy of the same. 4) Agency commission payable, if any, shall be paid in Indian Rupees only after receipt of material at site subject to furnishing a valid Registration Certificate from DGS&D, New Delhi. 5) The precise relationship between the foreign manufacturer/ principals & their Indian Agents/Associate; 6) The mutual interests which the manufacturer/principals and the Indian agents/associates have in the business of each other. 7) Any payment which the agent/associate receives in India or abroad from the manufacturer/principal whether as a commission for the contract or as a general retainer fee 8) Indian agent’s Income Tax PAN. 9) The foreign supplier’s Income Tax PAN

TO SPECIFY

SEAL AND SIGNATURE OF BIDDER


SECTION 9

FORMAT FOR TAXES AND DUTIES


FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR LOCAL SUPPLY (INDIAN BIDDERS)

Vendor shall provide % rates against each item in response column. If any of the conditions are not

applicable vendor to specify Nil/NA

S No

Commercial conditions description Vendor's Action Vendor's response

Freight (as a percentage of Basic

Price)

Vendor to specify

SGST in %

Vendor to specify

CGST in %

Vendor to specify

IGST in %

Vendor to specify

UTGST in %

Vendor to specify

Invoicing / Billing Location

(State)

Vendor to specify

HSN Code

Vendor to specify


FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR IMPORT SUPPLY (NON-INDIAN BIDDERS)



S No


FOB Charges (% on Ex-Works

price)

Vendor to specify

Ocean Freight Charges (% on Ex-

Works price)

(Please note the seaport of exit-

Mumbai.)

Vendor to specify

Port handling charges (%) Shall be suitably loaded as per Guidelines

Custom clearance charges (%) Shall be suitably loaded as per Guidelines

Inland transportation to site (%) Shall be suitably loaded as per Guidelines

Any other charges/Taxes/Customs

duties / GST (%)

Shall be suitably loaded as per Guidelines


FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR INSTALLATION & COMMISSIONING, TRAINING AND AMC CHARGES



S No


SGST in %

Vendor to specify

CGST in %

Vendor to specify

IGST in %

Vendor to specify

UTGST in %

Vendor to specify

Invoicing / Billing Location

(State)

Vendor to specify

SAC Code

Vendor to specify

Note :

1. Indian bidders are required to indicate GST (in percentage) which will be applicable

on AMC charges.

2. Non-Indian bidders : GST is payable by BPCL directly to the tax authorities.

3. TDS (Tax Deducted at Source) :

a. Indian Bidders : TDS shall be deducted from the invoice value by BPCL and

necessary certificate shall be issued by BPCL.

b. Non-Indian Bidders : Witholding tax shall be deducted from the invoice

value by BPCL and necessary certificate shall be issued by BPCL.

4. If GST rate, SAC Code and Invoicing Location are different/more than one, kindly

provide further details.


SECTION – 10

GENERAL PURCHASE CONDITIONS (ATTACHED)


SECTION 11

COMMERCIAL DEVIATION FORM


COMMERCIAL DEVIATION FORM

Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all sections of the

tender document, which for an appropriate offer is considered unavoidable by him. 2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the

COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not mentioned in this

form) shall be deemed to be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND

CONDITIONS, shall constitute the contract requirements for the award of job to the vendor. 6. BPCL reserves the right to reject the offer based on the deviations.

Sr. No.

Page No.

Clause No. Commercial terms and conditions

Deviations Remarks

1 2 3 4 5 6

VENDOR : Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :


SECTION 12

E-BIDDING INSTRUCTIONS


INSTRUCTIONS TO BIDDERS ON E-TENDERING

1.0 GUIDELINE FOR E-PROCUREMENT SYSTEM:

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-

procurement system on https://bpcleproc.in. Bidders are advised to read the Instructions for

participating in the electronic tenders directly through internet (Bid Submission Manuals

are available on the above mentioned e-procurement site).

As a pre-requisite for participation in the tender, vendors are required to obtain a valid

Digital Signature Certificate of Class 3 (Signing and Encryption) and above as per Indian

IT Act from the licensed Certifying Authorities operating under the Root Certifying

Authority of India (RCIA), Controller of Certifying Authorities (CCA). The cost of

obtaining the digital certificate shall be borne by the tenderer. In case any tenderer so

desires, he may contact our e-procurement service provider M/s. E-procurement

Technologies Ltd, Ahmedabad (Contact no. 079-40270573) for obtaining the digital

signature certificate. Please note that generally, it takes 5 working days for obtaining a

digital certificate after the submission of all required documents / fees. Non availability of

Digital Certificate shall be considered as the vendor’s regret.

To participate on tenders hosted by BPCL on e-procurement site, bidders are required to

have a digital certificate and do “Enrollment” (Register on site) by creating one User Id on

the above site.

Bidders shall make their own arrangement for e-bidding. The Un-priced Technical Bids

along with all the copies of documents should be submitted in e-form only through BPCL

e-Procurement system. Before the bid is uploaded, the bid comprising of all attached

documents should be digitally signed using digital signatures issued by an acceptable

Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications

are required to be made to a document after attaching digital signatures, the digital

signature shall again be attached to the modified documents before uploading the same.

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement

system. However if bidder intends to change the bid already entered may change / revise

the same on or before the last date and time of submission deadline. No bid can be

submitted after the last date and time of submission has reached. The system time (IST) that

will be displayed on e-Procurement web page shall be the time and no other time shall be

taken into cognizance. Bidders are advised in their own interest to ensure that bids are

uploaded in e-Procurement system well before the closing date and time of bid. No bid can

be modified after the dead line for submission of bids.

BPCL shall not be responsible in any way for failure on the part of the bidder to follow the

instructions. Further BPCL in any case will not be responsible for inability of the bidder in

participating in the event due to ignorance, failure in Internet connectivity or any other

reason. It is advised that the bidder uploads small sized documents preferably (up to 5 MB)

at a time to facilitate in easy uploading into e-Procurement site. BPCL does not take any


responsibility in case of failure of the bidder to upload the documents within specified time

of tender submission.

Bidders are required to Login with their User ID & Password (along with Digital

Certificate) on e-tendering site (https://bpcleproc.in), then click on “Dashboard”, click on

“Action” button against required Tender, If the required tender number/ details are not

available in the first displayed page, then they can click on “more” button, for proceeding

to next page(s). They will get “Download files” as well as “Tender Common Forms” on the

same page. For participating in tender and for download Tender Documents, click on

“Participate”. In the same menu, one can upload the scanned, signed stamped documents in

“Edit Bid Common Forms”.

For downloading Java, please click on “Download JRE 6” on login page or more details

about Bidding steps. Also, “New User Instruction Manual” from log in page can be

referred.

Bidders are required to save / store their bid documents for each item into their computers

before submitting their bid into e-tender.

2.0 CONTACT PERSONS:-

FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or

while participating in this e-Tender, please E-Mail to the following E-Mail ID along with

the snapshots of the errors being faced to:

Email - [email protected]

(OR) Contact the following helpdesk numbers: All India +91 79 40270573.


INSTRUCTION TO BIDDERS FOR REVERSE AUCTION

The techno-commercially acceptable bidders will be required to submit their Price, directly in an online Electronic Reverse Auction, to be conducted through online bidding portal by M/s. E-procurement Technologies Ltd, on behalf of BPCL. M/s. E-procurement Technologies Ltd shall arrange for a live demonstration/ training of the techno-commercially nominated persons of acceptable bidders, without any cost to the bidder. They shall also explain the bidder, all the Rules related to the Electronic Reverse Auction/ Business Rules Document to be adopted along with bid manual. It is mandatory for the bidders to submit their written compliance/ confirmation of having read and understood all the procedures of Electronic Reverse Auction, before start of the on line Reverse Auction process.The offer of bidders not agreeing for participation in the reverse auction process shall be considered as technically invalid and shall be rejected. During the Electronic Reverse Auction, the bidders shall be quoting from their own offices/ place of their choice. Internet connectivity shall have to be ensured by each bidder at their own cost Reverse Auction shall be visible to bidders / BPCL only with user log in and password. Identity of bidders never gets disclosed during/post reverse auction process. Bidders viewing the portal can see only their bid and the prevailing lowest bid. Bidder can reduce his bid repeatedly during the auction period. Order shall be placed on the lowest Bidder, basis lowest delivered cost (as per evaluation criteria) emerging out of reverse auction process and BPCL’s decision on award of contract shall be final and binding on all the bidders. Successful Bidder shall submit the final quoted amount during reverse auction process duly signed and stamped as a token of acceptance without imposing any new condition.


SECTION-13

FORMAT FOR BIDDER’S INFORMATION


FORMAT FOR BIDDER’S INFORMATION

Name of the Bidder

Address

Type of Organisation:

Government Dept. / Public Sector Undertaking

/ Public Limited Company / Private Limited

Company / Partnership / Propreitorship / Others

(Pl. specify)

Location of Registered Office , in the case of

Company

Place and Year of the Incorporation

Person Authorized to sign the bid document

Phone, e-mail

Does bidder has permanent establishment in

India. If yes, please provide the address.

Indian PAN No. (if available)

In case of Foreign ,Tax Residency

CERTIFICATE

GST Registration number

Whether the bidder falls under the category of

Micro & Small Enterprises (MSE) as per the

MSME Policy of Govt. of India. If YES,

whether proof for the same enclosed with the

bid?

SIGNATURE OF BIDDER :

STAMP OF THE BIDDER :


SECTION 14

PURCHASE PREFERENCE POLICY LINKED WITH LOCAL CONTENT

(ATTACHED)


SCETION – 15

POLICY OF HOLIDAY LISTING FOR VENDORS IN BPCL (ATTACHED)

Date post:	31-Jul-2020
Category:	Documents
Upload:	others
View:	2 times
Download:	0 times