Tender Niftem Housekeeping

8/6/2019 Tender Niftem Housekeeping

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Tender: Housekeeping services

Page 1 Signature of tenderer

SCOPE OF WORK FOR HOUSEKEEPING SERVICES

NIFTEM campus comprises of an administrative Block, Seminar/ Auditorium

Block, academic block, Library Block, Lab Block, Pilot Plants & Cafeteria, two

hostels, residential units and one guest house.

The details of scope work for various activities related to housekeeping are

as under:

(a) Activities and frequency of cleaning / sweeping of office complex:

S. No. Works Details Frequency of Cleaning

1 Rooms

Cleaning of the doors Once in a day

Removal of the Cobwebs Once in a week

Dusting of the verticals Once in a week

Cleaning of Electrical Switches Once in a week

Spot cleaning of the walls As required

Dusting of Windows Once in a day

Cleaning of windows Once in a week

Scrubbing of the skirting Once in a week

Dusting of other article in the room Once in a day

Wet mopping of the Floor As required

Dry mopping of the Floor As requiredDusting of the Furnitures & Fixtures Once in a day

Telephone and Computer Cleaning Once in a day

Fax and Photostat Machine Cleaning Once in a day

Fax and Photostat Machine Deep Cleaning Once in a week

Telephone and Computer Deep Cleaning Once in a week

Trash Removals As required

Emptying of Dustbins Twice in a day

Vacuum Cleaning of Carpets Once in a day

Spotting of Carpet As requiredCleaning of the Doormat Once in a day

Electrical Equipment cleaning Once in a week

2 Toilets

Cleaning of doors and windows Once in a day

Scrubbing of the Urinals Hourly basis

Scrubbing of the sinks Hourly basis

Washing of Toilet walls and floor Hourly basis

Changing of the Urinal Cubes As required

Changing of the Odonil cubes As required


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Cleaning of the Doormat Once in a day

Trash Removals As required

Refilling of the Soup dispenser As required

Refilling of the Toilet paper rolls As required

Refilling of the face tissues As requiredCleaning of Toilet Fittings Once in a day

Cleaning of Washbasin Once in a day

Cleaning of Mirrors Once in a day

3 Stairs

Wet Mopping of stairs

Twice in a

day(morning/evening)

Dry Mopping of Stairs Four times in a day

Scrubbing of Stairs Once in a day

4 Passage area

Wet Mopping Twice in a day

Dry Mopping As required

Scrubbing of front entrance tiles Twice in a week

Washing of the Floors As required

5 Guest House (Total upkeep)

Dusting Once in a day

Wet Mopping Twice in a day

Dry Mopping Four times a day

Washing of the Floor As required

Trash Remova l As requiredToiletary, Changing & washing of linen,

towels etc Daily basis

(b) Pre- fabricated Hostels

Round the clock supervision

Cleaning of rooms, toilets, passage area, furniture etc.

Ensure electric/water supplies including drinking water.

Provide toiletry items as may be decided by the management.

(c) Hostel buildings (Boys & Girls) after the hostels are ready for occupancy.

Total maintenance & upkeep.

Any other service as may be decided by the management from time to

time.

(d) Other activities-Round the clock supervision & care of Guests.

1 Cleaning and scrubbing of toilets on regular interval/ as & when required.

2 Removal of paper, litter, garbage and packing material from all floors

/rooms/pantry etc. and to be dumped in a dump yard of the Institute.


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3 Vacuum cleaning of carpeted floors on a daily basis.

4 Dusting of furniture, telephones, etc., firstly with dry cloth and then with good

quality liquid detergent

5 Cleaning and scrubbing of toilets on regular interval/ as & when required.6 Cleaning of washbasins, sanitary fittings and toilets floors with dry &

wet mops.7 Cleaning of window glass panes/ panels both sides, frames & air

conditioning grills.

8 Dry & wet mopping of staircases, Pantry & lobby area.

9 Cleaning of planters.

10 Reception and lobbies to be mopped twice/thrice in a shift or as and

when required.

11 Cleaning of Reception door and main entrance glass door and frames

on both sides.

12 Dry & wet mopping of main lobby area on regular intervals.

13 Dry & wet dusting of glass partitions with glass cleaner.14 Dusting and cleaning of conference tables and chairs.

15 Spot cleaning of carpets on regular basis as per prescribed

maintenance instructions.

16 Cleaning of panel posters, painting, light fittings, furniture & fixtures etc.

17 Scrubbing of staircase, lobbies and outside areas.18 Removal of cobwebs.

19 Brasso polishing of brass/copper fixtures20 Cleaning of open lawns, foot path area on daily basis twice a day.21 Cleaning of Glass panes from Outside Once in a month.

22 Cleaning and maintenance of artificial plants.

(e) List of Premium Quality Materials to be used for cleaning:

S. No. Name of the Items

1 Liquid Soap

2 Odonil Cubes

3 Naphthalene Balls

4 Toilet Roll of Premium quality

5 C Fold tissues of Premium Quality

6 Face Tissues of Premium Quality

7 Cotton Dusters

8 Glass Dusters

9 Dust Mop With blue acrylic cloth and handle

10 Flat Wet Mop with cotton mop head and handle

11 Dust Mop head acrylic

12 Flat Wet Mop Head

13 Floor cleaner with marble floor

14 Toilet cleaner

15 Spiral- Floor Cleaner for other Floors


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16 Cotton Dusters

17 Housekeeping caddy for each Housekeeping personnnel

18 Blue plastic floor squeeze with white color double blade (55cm) with handle (35 cm)

19 Manual scrubbing tool for skirting and corner with handle green pad

20 Hand scrubbing tool for vertical area with green pat & white pad

21 Glass cleaning set complete

22 Cobweb brush round

23 Cobweb brush curved

24 Vertical Dust Pan clip with broom

25 Red Duster with handle

Above are for reference only and the day to day consumables will be issued from

Institutes store to the agent after receipt of indent and certification of Institutes

representative. The agent has to submit the list of consumables of monthlyrequirement for procurement in advance. However specialized cleaning

equipments like multipurpose single disc machine with accessories (Mono/DS 42)

and wet and dry vacuum cleaner (Vacuumat) for cleaning and scrubbing of granite/

tile floors are to be arranged by the agent with his own arrangement and cost.

(f) Scope of laundry & ironing Services

Proper upkeep and maintenance of all linen items of the Hostels i.e. woolen blankets,

bed sheets, towels, pillow covers, napkins, curtains etc. shall be ensured. Regularly

used items like bed sheets towels, pillow covers should be changed as and whenrequired. The Laundry services involve the following:

1. Dry cleaning of Woollen Blankets, Sofa sets, Fabric Chairs, Curtains,

etc.

2. Washing & ironing of regularly used items like - bed sheets, towels,

pillow covers, etc.

Only branded quality detergents and cleaning materials should be used for laundry

and all cleaning services.

The laundry and ironing services to the students in Hostels are to be provided as per

requests on cash payment basis rates for which will be duly approved by NIFTEM in

advance.

(g) Shift supervisor :

Above mentioned scope of work is to be carried out in two shifts i.e. morning

and general shift as per Institutes requirement. For co-ordination and

supervision of all activities, at least one supervisor is to be deployed in each shift

as per requirement. The supervisor must be an experienced and qualified person

who will be overall responsible for smooth functioning of all facilities. He will also


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be responsible for discipline of entire staff of the agency for all the activities.

(f) Responsibilities:

(i) The agent should take utmost care not to leak/divulge any information of the

Institute.

(ii) The losses sustained to the Institute due to negligence of the services of theagent in the form of damage of property will be recoverable from the agent

as per the estimation in terms of money value by the Institute and the

decision of the Institute in this regard will be final and binding on the agent.

(iii)The agent shall maintain the highest standard of ethics during the execution

of contract.

(iv)The agent shall have their representatives accessible either by person or by

phone during or after office hours.

(v) The agent will be responsible for compliance with all central and state laws

as per rules/regulations / byelaws and order of the local authorities and

statutory bodies as may be in force from time to time during the contractperiod. If any amount is payable by the Institute to any statutory authorities

related to this contract/ job, same will be recovered from the bill of the

agent.


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TENDER DOCUMENT

FOR PROVIDING

HOUSEKEEPING SERVICES AT NIFTEM CAMPUS, KUNDLI, SONEPAT, HARYANA

Cost of Tender Document: Rs 1000 (Rs. One Thousand Only )

Deposited vide NIFTEM Receipt No._____________________ dated______________________

Demand Draft No.______________dated_____________drawn on (Bank)_________________

Last date & time for submission of duly filled- in Tenders :

09.12.2010 at 3.00 pm

(Dully filled in Tender Documents, complete in all respects, to

be dropped in the Box kept at Reception of NIFTEMs registered office)

Address: NIFTEM, 3rd

Floor, AMDA Building,7/6, Siri Institutional Area, August Kranti Marg New

Delhi 110049

Date & Time of opening Technical Bids :

09.12.2010

at 4.00 pm

Venue for opening Technical Bids:

National Institute of Food Technology Entrepreneurship and Management, 3rd

Floor, AMDBuilding, 7/6, Siri Institutional Area, August Kranti Marg, New Delhi-110049


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NATIONAL INSTITUTE OF FOOD TECHNOLOGY ENTREPRENEURSHIP AND

MANAGEMENT

TENDER FOR PROVIDING

HOUSEKEEPING SERVICES

AT NIFTEM CAMPUS, KUNDLI, SONEPAT, HARYANA

NAME OF THE TENDERER (as

per Registration Certificate)

COMPLETE POSTAL

ADDRESS OF THE TENDERER

WITH PHONE NO, FAX NO &

E-MAIL ADDRESS (as per

Registration Certificate)


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Annexure 1

NATIONAL INSTITUTE OF FOOD TECHNOLOGY ENTREPRENEURSHIP AND

MANAGEMENT

TENDER DOCUMENT FOR PROVIDINGHOUSEKEEPING SERVICES AT NIFTEM CAMPUS, KUNDLI, SONEPAT, HARYANA

TECHNICAL BID

1. EARNEST Money Deposit (EMD) Demand Draft No._________________________dat

___________for Rs 1.00 lakh (Rupees one lakh) dr

on (name of the Bank) _______________in favo

NIFTEM payable at New Delhi (To be enclosed w

Technical Bid)

COMPANY/ FIRM PROFILE

1.Name of the Company/ Firm and Complete

registered address

1 (a) Legal Status (Individual, Proprietary firm,

Partnership firm, Limited Company or

Corporation)

1 (b) Has your company/firm ever changed itsname any time? If so, when, the earlier name

and the reason therof?

1 (c) Were you or your company ever required to

suspend housekeeping services for a period of

more than 06 months continuously after you

commenced the housekeeping services? If so,

give the name of the contract and reasons

thereof.

1 (d) Have you or your constituent ever left the

contract awarded to you incomplete? If so, give

name of the contract and reasons for not

completing the contract.

2. Name, Designation and Tel. No (s) of the

Contract Person

-Fax No(S)

-e-mail address


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3.Year of commencement of Business

4. Statutory Details (photocopy to be attached)

-Registration No. of the Firm-PAN

-RPFC-Registration No.

-Service tax Registration No.

5. Income Tax Returns for the last three

financial Years

6. List of present and past clients (Please use separate sheet for each) as per the

following format. The information provided will facilitate evaluation of your

Technical Bid:

S. No. Name of the

organization with

complete postal

address

Name &

designation of

the Contact

Person with

Tel/ Mobile No

(s)

Date from

which the

contract was

awarded

No. of persons

deployed by

your firm

7. Volume of business done during the last three years (please submit documentary

evidence) (Rs. in Lakh)

Details of annual

financial turnover

(gross)

2007-08 2008-09 2009-10


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National Institute of Food Technology Entrepreneurship and Management

GENERAL CONDITIONS /INSTRUCTIONS FOR SUBMISSION OF BIDS/APPLICATIONS/

TENDERS

1. Sealed tenders are invited under two bids system directly from the

established, registered, reputed House Keeping agents/ firms and having

sufficient Infrastructures for providing House Keeping related services to the

Institute.

2. Tender forms/ application form can be downloaded from the website of

MoFPI i.e. www.mofpi.nic.in and the same can be submitted along with the

cost of tender documents/ application form of Rs. 1000/-(Rupees One

Thousand only) non-refundable in the form of demand draft drawn in favour

ofNIFTEM payable at New Delhi.

3. The bid should be in two separate sealed envelopes clearly mentioned as

Technical Bid and Financial Bid and both the sealed envelopes to be putinto another envelope and it should be superscribed as Tender forAppointment ofHouse Keeping Agent.

4. The last date of receipt of sealed offer in a sealed envelope and addressed to

Secretary, NIFTEM is on or before 09.12.2010 at 3.00 pm in a drop box kept

in the reception Area ofNIFTEM, 3rd

Floor, AMDA Building, Siri Institutional

Area, August Kranti Marg, New Delhi-110049 . Alternatively, the sealed

envelope may be sent through Registered post/ Courier before the last date

& time. The offers received after the due date and time will not be

entertained.

5. The Earnest Money Deposit (EMD) of Rs1.00 Lakh (Rupees One Lakh only) inthe form of Demand Draft drawn in favour of NIFTEM payable at New

Delhi only is to be submitted along with the technical bid.

6. In the first stage only technical bids will be opened for evaluation at 4.00 pm

on 09.12.2010 in National Institute of Food Technology

Entrepreneurship and Management, 3rd

Floor, AMDA Building, 7/6, Siri

Institutional Area, August Kranti Marg, New Delhi-110049 in the

presence of such bidders who may wish to be present, either in person or

through their authorized representatives (duly supported with authorization

letter). The representative of tenders will be called for a presentation before

selection Committee.

7. The Financial Bids of only technically short-listed tenders will be opened for

further consideration (only those agencies who score minimum of 50 marks

in the technical bids). The decision of the Institute in this regard will be final

and no requests etc. will be entertained from the bidders. The date and time

of opening of financial bid(s) will be intimated only to such bidders who are

short-listed based on evaluation of their technical bids as per evaluation

criteria prescribed by the Institute.

8. The cost evaluation will be done under Combined Quality cum Cost Based


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Systems and the bidder who scores highest marks will be selected.

9. The EMDs of the unsuccessful bidders will be refunded without any interest.

10. All the pages/documents of the Tender should bear the dated signature of

the tenderer. All the entries by the tenderer should be in one ink & legibly

written. Any over-writing corrections & cuttings should bear dated initials of

the tenderer. Corrections should be made by writing again instead of shaping

or over-writing.

11. Rates should be quoted both in figures as well as in words. In case the rates

quoted in words & figures are at variance, the rates written in words will be

taken as final.

12. Institute reserves the right to reject or accept any or all application(s)

without assigning any reasons.

13. Conditional tenders are liable to be rejected.

12. Tenderer may visit the site on any working day during working hours for

assessment of job and site conditions. The contact details of Institutes

representative for coordination of inspection is:

Secretary

National Institute of Food Technology Entrepreneurship and Management

3rd

Floor, AMDA Building,

7/6, Siri Institutional Area, August Kranti Marg,

New Delhi-110049


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CHECK LIST OF DOCUMENTS TO BE ATTACHED WITH TENDER DOCUMENT

1. Demand Draft for Rs.1,00,000/- towards EMD

2. Demand Draft for Rs.1000/- towards Tender Document Fee(Non-refundable)

3. Copies of Income Tax returns filed for the last three years.

4. PF, ESI, Insurance under Personal Accidence Insurance Scheme, Licencephotocopies

5. Signature of the bidder or his/her authorized signatory on each page of the

Tender Document as acceptance of the terms and conditions contained in the

Tender Document.

6. A certificate regarding Non-relationship with NIFTEM employees as per given

draft at Annexure 4 in the tender form.

7. Documentary evidence in support of the following:

(i) Number of years of having run Housekeeping services to Institutes of large

Govt./Corporate establishment along with one annual work should be of avalue of at least Rs 30 lakh.

(ii) License to run Housekeeping services from concerned Govt. authorities.

(iii)List of institutions/organizations (with complete postal addresses) served in

the past and list of institutions/organizations where presently providing

Housekeeping services. Names, designations and telephone numbers of

concerned officers in the respective organizations/institutions may also be

indicated;

(iv)Work Plan indicating the requirement of staff and deployment pattern of

staff proposed and other details for smooth, efficient and satisfactory

performance of the contract.


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Technical Bid

Terms & Conditions

1. The agency should be having a minimum annual turnover of Rs 50

lakh and experience of rendering Housekeeping services to Institutes

of large Govt. /Corporate establishments of last 5 years of which one

annual work should be of a value of at least Rs 30 lakh .

2. The details of inputs / information required to be submitted by the

agency is as per the Annexure-1.

3. The details of current /previous clients are to be submitted as per thefollowing format:

(a)Details of Major Current clients

(i) Name of the company /organization /office

(ii) Contact person with telephone number and Email IDs

(iii) Contract Period and volume of work like value, area coveredand man power deployed.

(iv) Copy of contract/agreement/experience certificate to beenclosed

(b)Details of Major Previous clients

(i) Name of the company /organization /office

(ii) Contact person with telephone number and Email IDs

(iii) Contract Period and volume of work like value, area covered

and man power deployed.

(iv) Copy of contract/agreement/experience certificate to be

enclosed

4. The agent shall not assign the contract or any part thereof to any other

agency without the prior written consent /approval of the Institute. The

agency shall also not subcontract the work or part of the work except with

the written consent of the Institute and such consent even if provided shall

not relieve the agent from any liability or any obligation under the contract.

5. Acceptance of tender/ application will be intimated to the successful tenderer

through a letter of intent (LOI) duly signed by the authorized signatory of the

Institute. The successful tenderer is required to execute the agreement as perthe format given in Annexure-2 on a non judicial stamp paper within the time

specified in the LOI with the agreed rates.

6. (i) The EMD of the successful tenderer will be retained till performancebank guarantee is furnished from a Govt./ nationalized/ Scheduled Bank for20% value of tendered amount for the period of contract. On receipt andacceptance of the bank performance guarantee the EMD will be released.

The EMD shall be forfeited to the Institute in case:


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(a) if the tenderer withdraws their offer during the period of tender

validity.

(b) If after submission of quotation the tenderer fails to honour the

contract or refuses to comply with any or all terms and conditions of

the tender.7. The offer should be valid for a minimum period of 3 months from the date of

opening of technical bid.

8. The contract will be valid for a period of two Years and after expiry of one

year Institute will evaluate the performance of services of the agency. If the

services are not found satisfactory, the Institute reserves the right to

terminate the contract for the ensuing year.

(i)The rates for various items should be quoted in the format as given in the

Financial Bid only. The rates should be inclusive of cost towards deploying

house keeper and supervisor, all charges towards, statutory compliance suchas PF, ESI, Bonus, Gratuity, Leave Compensation, etc. and all taxes and

inclusive of cost of uniforms to be provided from time to time. However,

component towards service tax is not to be included in the quoted price and

same will be payable extra as per the prevailing rate.

(ii) Quoted rates should be free from any pre-conditions regarding payments

etc or otherwise offers are liable to be rejected.

(iii) The quoted rates should not be less than the minimum wages fixed by the

respective statutory authority.

(iv) There will be no escalation in the price during entire contract period.

(v) Benefit of any decrease in taxes/duties shall be passed on to the Instituteby the agent.

9. Payment will be made to the agent on monthly basis based on the number of

house keeper & supervisor deployed at different locations duly certified by

the representative of the Institute. TDS will be deducted as per the prevailing

rate. However, the agent should not link the payment to his personnel with

the payment to be received from the Institute with regard to his bills.

10.(i) The Institute reserves the right to cancel the agreement by giving one

month notice in writing without assigning any reason whatsoever.(ii) The contract shall be terminated if the service of the agency is not found

satisfactory or the agency changes the rate of contract during the contract

period.

(iii) In case the agent fails to execute the job as per the terms and condition

of the agreement, the balance / total work will be got executed through

other agencies at the agents risk and cost.

11.The losses to the Institute which are directly attributable to the agency shall

be deducted from the bills /adjusted from the performance guarantee.


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12.In case of any dispute or difference arising in relation to meaning or

interpretation of the agreement, the same shall be dealt as per the provisions

of The Arbitration and Conciliation Act, 1996. The award of the arbitrator

shall be final and binding to both the parties.

13.If any time, during the contract period, the performance in whole or in partby either party of any obligation under this agreement shall be prevented or

delayed by reason of any war or hostility, acts of public enmity, civil

commotion, sabotage, fire, floods, explosions, bad weather, earthquake or

similar natural calamities, epidemics, strikes, lockouts or act of God

(hereinafter referred to as events) then any force majeure condition herein

mentioned occur and continue for a period exceeding 15 days, the parties

here to undertake to sit together and devise for expeditious and proper

performance of the obligations of the parties under this agreement.

14.The agent would register himself with all statutory authorities includingservice tax authorities pertaining to this job and pay the required taxes, fees,

and applicable cess on regular basis. The proofs of deposit of aforesaid fees/

taxes are to be submitted along with the next bill (like proof of the service tax

paid in the 1st

running bill will be submitted in the 2nd

running bill).

15.EVALUATION PROCEDURE

70% of weightage shall be given to the Technical bid and 30% to financial bid.

The Technical bid will carry maximum marks of 100.The maximum mark for each

activity of Technical bid is as under:

(1) The Technical bids will be scrutinized on the basis of basic eligibility criteria.

Thereafter, the shot listed bidders would be required to make presentations and /or

written submissions to a Technical Committee of officers constituted for the

purpose. The presentation will broadly cover the following: -

Max. Marks

a) The background of the organization. 15

b) Details of such major previous work during the last 5 years

and past experience in carrying out similar work for serving. 40

c). Duration of Housekeeping Business beyond 5 years 20

d). Satisfactory performance certificates from previous/current

organizations being catered to 15

e). Turn over for last three years. 10


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(2) The financial bids of only those Consulting agencies will be opened who score

minimum of 50 marks in the Technical bids. Highest marks will be allotted to the

bidder with lowest financial quote. Based on this, the marks of other Bidder will be

calculated. Final score will be calculated by adding the scores of Technical Bids &

Financial Bids. The Bidders with highest score will be offered the assignment. Thecost evaluation will be done under Combined Quality cum Cost Based Systems and

the bidder who scores highest marks will be selected.

16. Relationship with Employees:

NIFTEM will debar parties from tendering having relatives working in NIFTEM

and/or any other unit of NIFTEM. A non-relationship Certificate (at Annexure

4) is required to be submitted.

NB: A person shall be deemed to be a relative of another if, (a) they are

members of a Hindu undivided family; or (b) they are husband and wife, or

(c) the one is related to the other in the following manner; father, mother

(including step mother), son (including step son), sons sons son, sons

sons wife, sons daughter, sons daughters son, wife, daughters daughter,

daughters daughters husband, brother (including step brother), brothers

wife, sister (including step sister), sisters husband.

Secretary

National Institute of Food Technology Entrepreneurship and Management3rd

Floor, AMDA Building,

7/6, Siri Institutional Area, August Kranti Marg,

New Delhi-110049

We confirm having read, understood and accepted all the terms and conditions of

this tender as enumerated herein above.


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Signature

Designation

Name of the Agency:

Seal:

Place:

Date:

Undertaking:

I hereby certify that all the information furnished above are true to my knowledge. I

have no objection to Institute verifying any or all the information furnished in this

document with the concerned authorities, if necessary.

I also certify that, I have understood all the terms and conditions indicated in the

tender document and hereby accept the same completely.

Signature of the authorized signatory of the agency

Official seal/ stamp

Date:

Place:


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Annexure 2

AGREEMENT FOR APPOINTMENT OF HOUSE KEEPING AGENT FOR NIFTEM, KUNDLI

(SPECIMEN COPY)

Contract Agreement

No.___________________________ Dated____________________

An agreement made this ________________________________ Day of

____________________ Two Thousand and Ten betweenNational

Institute of Food Technology Entrepreneurship and Management, Kundli,

represented herein by the Secretary ( NIFTEM) (hereinafter called Institute) on the

one part and ______________________________ and carrying on business at

______________________________ under the name of

________________________________(hereinafter called the Agent which

expression shall be deemed to include his/their respective Heirs, Executors,

Administrators, Legal Representative, Successors and Assignees) on the other part

for the purpose of housekeeping at the rates and under the terms and conditionsspecified in the form and its annexures.

Whereas the Agent has agreed with the Institute to perform all the operations set

forth in the form and its annexures, which shall be treated as an integral part of this

agreement, upon the terms and conditions governing contract annexed.

In consideration of the payment to be made by Institute, the Agent shall duly

perform the said operations in the said forms and its annexures set forth and shall

execute the same with great promptness, care and diligence in a workman like

manner to the satisfaction of Institute and will carry out the work in accordance withthe terms and conditions of contract with effect from____________ day of

__________, 2010 up to _____________ of__________ 2012 and will observe, fulfill

and honour all the conditions herein mentioned (which shall be deemed and taken

to be part of this contract as if the same had been fully set forth therein) and

Institute hereby agrees that if the Agent observe and honour the said terms and

conditions of the contract, Institute will pay or cause to be paid to the Agent for the

operations, on the completion thereof, the amount due in respect thereof at the

rates specified in the schedule hereto annexed. The cost of stamp duty on this

account shall be borne by Agent. In witness whereof the said parties have hereunto

set their hands the day and year first above written.

____________________________ ___________________________

AGENT SECRETARY

FOR AND ON BEHALF OF

NATIONAL INSTITUTE OF FOOD TECHNOLOGY

ENTREPRENEURSHIP AND MANAGEMENT


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WITNESS WITNESS

1._____________________ 1. __________________________________

______________________ __________________________________________________________ ____________________________________

2.____________________ 2.__________________________________

______________________ __________________________________________________________ ____________________________________

SCHEDULE DETAILING THE TERMS OF WORK WITH RATES THEREOF AND THE

CONDITIONS OF CONTRACT ARE ANNEXED.

*************************


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ANNEXURE 3

PERFORMANCE GUARANTEE / SECURITY DEPOSIT IN THE FORM OF

BANK GUARANTEE

1. In consideration of NIFTEM (hereinafter called the Institute), having itsRegistered office at 3

rdFloor, AMDA, Building,Siri Institutional Area, August

Kranti Marg, New Delhi-110049 agreed to permit M/s ______________

(hereinafter called the said Agent) to provide housekeeping related services

on its behalf as custodians of the Institute on the terms and conditions of the

agreement for and on production of a Bank Guarantee for Rs. .. (20% of

the accepted tendered amount). We_____________________ promise to

pay to Institute, an amount not exceeding Rs.. lakh (Rupees .)

against any loss or damages caused to or suffered by Institute , by reason of

any failure of the Agent to provide housekeeping services in contravention of

the terms and conditions in the said agreement.

2. We ________________________________ Bank, do hereby undertake and

promise to pay the amount due or payable under this guarantee without any

demur, merely on a demand from the Institute, stating that the amount

claimed is due by way of loss or damage caused to or would be caused or

suffered by the Institute, by reason of any failure of the said Agent to

perform the said operations safely without damaging the materials/ goods.

Any such demand made on the Bank shall be under this guarantee. However,

our liability under guarantee shall be restricted to an amount not exceeding

Rs. .. (20% of the accepted tendered amount).

3.1 We_____________________________ Bank, further agree that the

guarantee herein contained shall be taken for the performance of the said

agreement and that it shall continue to be enforceable till all dues of the

Institute, under or by virtue of the said agreement have been fully paid and

its claim settled to its satisfaction or discharged or guaranteed unless a

demand or claim under this agreement is made on us in writing on or before

3 months after the date of completion of the contract, we shall be

discharged from all liability under this guarantee thereafter.

3.2 Notwithstanding anything to the contrary contained herein the liability of

the Bank under this guarantee will remain in-force and effect until such time

as this guarantee is discharged in writing by the Institute, or until the date of

the expiry of the contract (whichever is earlier) and no claim shall be valid

under this guarantee unless notice in writing thereof, is given by the

Institute, within 3 months from the date of expiry of the aforesaid

agreement.

4. We ____________________________________________________

Bank; further agree with the Institute, that Institute shall have the fullest


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liberty without our consent and without affecting in any manner out of

obligations hereunder to vary any of the terms and conditions of the said

housekeeping service contract from time to time or to postpone for any time

or from time to time any of the powers exercisable by the Institute, against

the said agent and to forebear or enforce any of the terms and conditions of

the said agreement and we shall not be relieved from our liability by reason

of any such variation or extension being granted to the said agent or for any

bearance, act or commission on the part of Institute or any indulgence by the

matter or thing whatsoever which under the law relating to sureties but for

the said reservation would relieve us from the liability.

5. This guarantee will not be revoked by any change in the constitution of the

Bank or of the surety.

6. We ____________________________________________________

Bank lastly undertakes not to revoke this guarantee during this currency

except with the previous consent of Institute in writing.

OFFICER'S SIGNATURE WITH BANK SEAL

DATE

**********************


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ANNEXURE- 4

Participation of near relatives of employees in the tender Iexecution of

works in units.

I, ................................................................S/o ......................................................................R/o

............................................................. hereby certify that none of my relative (s) as

mentioned in Clause No. 16 of the tender document is/are employed in

NIFTEM as per details given in tender document. In case at any stage, if it is

found that the information given by me is false/ incorrect, NIFTEM shall have

the absolute right to take any action as deemed fit without any prior intimation to me.

TENDERERS SIGNATURE OFFICIAL SEAL STAMP


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FINANCIAL BID

A. The quoted rates should be inclusive of cost towards basic wages+ DA, statutory

components, like PF, Gratuity, Leave Compensation, Bonus, ESI, etc. uniform, from

time to time and all taxes to perform the house keeping related work in all respect.

However, the service tax should not be included which will be paid extra as per the

prevailing rate.

B. Details of the Buildings

(i) Address -

(ii) Total area of the campus -

National Institute of Food Technology

Entrepreneurship and Management,

Plot No 97, Sector 56, HSIIDC Industrial

Estate, Kundli,

District- Sonepat, Haryana

100 acres


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C. Format for submission of offer:

(a.) Offer for each house keeper & supervisor and for laundry services is to be given as per the

format at Annexure -5. However, total nos. of housekeepers and supervisors and others are tobe finalised/ deployed as per the shift wise requirement of the Institute.

(b) For specialized job like Dry Foam Shampooing of Carpet, Injection-Extractiondeep cleaning

of carpets, Dry Foam shampooing of Upholstry, Marble Honing & Crystalisation etc the rent for

hiring of equipments will be paid to the agent as per actual basis.

Name of the Agency:

Seal:

Place: Signature:

Date: Designation:


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ANNEXURE 5

S. No. Item Unit rate (Rs.) for deployment

Supervisor

House keeper

(Cleaning Staff)

1 Basic wages + DA

2 Statutory components

(a) PF

(b) ESI

(c) Leave Compensation

(d) Gratuity

(e) Bonus

(f) Cost towards uniforms

(g) Any other (specify)

(h)

Overhead /

agency profit

(i) Total


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Laundry Services Rates

(rates per unit)

S. No. ItemRate

(in figure)Rate (in words)

A Washing & Ironing

1.Bed sheets

2.Bed covers

3.Pillow covers

4.Bath towels

5.Hand towels

B Dry-cleaning

6.Blankets

7.Curtains

C Shampooing & Cleaning

8.Sofa seats & covers

9.Fabric chairs


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Laundry, Dry cleaning & Ironing services

(Per unit rates on cash payment basis for Guests)

S. No. Item Ironing Washing Dry

cleaning

1. Trousers / Jeans

2. Shirt

3. Woolen Coat

4. Woolen Pant

5. Cardigan / Sweaters

6. Kurta & Paijama

7. Woolen Suit

8. Ladies suit

9. Saree with blouse

10. Shawl

11. Track suit

12. Shorts / Bermuda / Skirt / Petticots

13. Socks / Hankies

14. Undergarments (set)

Name of the Agency

Seal:

Place: Signature:

Date:

Designation:

Date post:	08-Apr-2018
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