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TENDER REPORT

THE SUPPLY AND INSTALLATION OF 32 ADDITIONAL REEFER OUTLETS AT

THE MONTEGO BAY CARGO TERMINAL

INTRODUCTION

The demand for reefer outlets at the Montego Bay Cargo Terminal has exceeded the present

installed capacity of eighteen (18) outlets. Thus following an assessment of the number of 

reefer plugs installed at the Montego Bay Cargo Terminal it was determined that an

additional !" reefer outlets are re#uired to satisfy the refrigerated containers demand on theterminal.

This pro$ect pro%ides for the supply and installation of !" additional reefer outlets and the

associated &lectrical infrastructure at the Montego Bay Cargo Terminal.

SCOPE OF WORKS

The scope of wor's in%ol%es the procurement and installation of !" reefer outlets

associated switchgears and cabling and in addition the transfer of the existing 18 reefers

outlets circuits to the new electrical room.

INVITATION TO TENDER 

 otice in%iting #ualified contractors to %isit the offices of the ort *uthority of +amaica to

collect tender documents was placed in The ,leaner and ort *uthority-s website on

aturday May 1/ "01 (See Appendix I). The notice outlined the scope of wor' in%ol%ed

and the eligibility re#uirements of the contractor in accordance with the ,o%ernment

rocurement rocedures. Tenderers were re#uested to deposit their tenders in the tender 

 box located on the ,round 2loor of the offices of The ort *uthority of +amaica 1314

5u'e treet 6ingston +amaica no late t!an 3"## $%&% on F'(a)* +,ne -2* 2#-.%

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ISSUING OF TENDER DOCUMENT

Tender documents were collected by Three (!) companies as listed below7 (See Appendix 

 II).

1. *rel &ngineering Contractors 9imited

". :T; &ngineering 9imited

!. nstruction to Bidders section of the Tender 5ocument bidders

were in%ited to attend a pre3tender meeting on +une " "01. The meeting was used to

 pro%ide the prospecti%e bidders with detail description of scope of wor' including line by

line analysis of the Bill of ?uantity.

The following persons were present7

1. Mr. oel Baugh *rel 9imited". Mr. :innie ;ose :T; &ngineering er%ices 9imited

!. Mr. *ndrew aul nstruction to Bidders section.

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Peon Peent at Ten(e O$en'n1 (See Appendix VI)

Christopher Aamilton ort *uthority of +amaica (&ngineering 5ept.)

5aniel &%ans ort *uthority of +amaica (&ngineering 5ept.)

Charig ,ibson ort *uthority of +amaica (>nternal *udit 5ept.)

Tanigue Aayles ort *uthority of +amaica (2inance 5ept.)

9ois innoc' ort *uthority of +amaica (9egal 5ept.)

;upert +ames ort *uthority of +amaica (BM)

V''to $eent"/

 o %isitor was in attendance

The tenders recei%ed were as follows7

No% Co&$an) 4,ote( A&o,nt 0 USD

1 :T; &ngineering er%icing 9imited 180!//.1

" *rel 9imited 1!8@/."@

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DETERMINATION OF ELIGIBILITY

AREL LIMITED

Ten(e Se5,'t)

*rel 9imited submitted a CB manager-s che#ue in the amount of D5 !000.00 as per 

Clause 1/.1 of the Bidding 5ata (See  Appendix VII). 

Nat'onal Conta5t Co&&''on Re1'tat'on

*rel 9imited submitted proof of ational Contracts Commission ;egistration in the

&lectrical Eor's category at the ,rade 1 9e%el which expires on eptember "! "01/. This

satisfied the re#uirement of the tender document. (See Appendix VIII)

Ta6 Co&$l'an5e Cet'7'5ate

*rel 9imited supplied a %alid Tax Compliance Certificate which expires on o%ember "

"01 (See Appendix IX).

B'( S,8&''on Fo&

*rel 9imited submitted a signed Bid ubmission 2orm. (See Appendix X).

B,'ne Re1'tat'on

*rel 9imited submitted e%idence defining their legal status and place of registration. (See

 Appendix XI).

SUMMARY

The tender submission by *rel &ngineering has satisfied all the re#uirements listed abo%eand as such is a responsi%e bid.

*rithmetic chec's were carried out and errors with the bid amount were found. The Bid

amount was ad$usted in accordance with clause "4.1 of the >nstruction to Bidders. * letter 

was sent to *rel 9imited indicating the error. (See Appendix XII).

=n +uly "1 "01 a response was recei%ed ac'nowledging the error and acceptance of the

corrected Bid um in the amount of D1!8@.!. (See Appendix XIII).

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Y%P% SEATON 9 ASSOCIATES LIMITED

Ten(e Se5,'t)

nsurance Bid ecurity

Bond in the amount of D5 !000.00 as per Clause 1/.1 of the Bidding 5ata (See

 Appendix VII).

Nat'onal Conta5t Co&&''on Re1'tat'on

nstruction to Bidders. * letter 

was sent to

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VTR ENGINEERING LIMITED

Ten(e Se5,'t)

:T; &ngineering 9imited submitted a letter of Aypothecation tender security %alued atD5 !000.00 in satisfying the stipulated "F of the tender sum of D5 180!//.1

( See Appendix VII).

,i%en that this is inconsistent with the 2orms of Tender ecurity established in the Tender 

5ocument the legal department was as'ed to determine whether it was acceptable.

 otwithstanding the Bid from :T; was e%aluated pending a response from the legal

department. >n addition gi%en that :T; is not the lowest ;esponsi%e Bidder it was

determined that it may not be material to the award process.

 

Nat'onal Conta5t Co&&''on Re1'tat'on

:T; &ngineering 9imited submitted proof of a %alid ational Contracts Commission

;egistration in the re#uested category of &lectrical Eor's at the ,rade 1 le%el with an

expiry date of +une 18 "01. This satisfies the category specified in the tender document

(See Appendix VIII). 

Ta6 Co&$l'an5e Cet'7'5ate

:T; &ngineering. 9imited supplied a %alid Tax Compliance Certificate which expires on

=ctober 10 "01 (See Appendix IX).

B'( S,8&''on Fo&

:T; &ngineering 9imited submitted a signed Bid ubmission 2orm. (See Appendix X). 

B,'ne Re1'tat'on

:T; &ngineering 9imited submitted e%idence defining their legal status place of 

registration and principal place of business. (See Appendix XI).

SUMMARY

The tender submission by :T; &ngineering 9imited has satisfied all the re#uirements

listed abo%e and as such is a responsi%e bid.

*rithmetic chec's were carried out and no errors with the bid amount were found.

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SUMMARY : DETERMINATION OF ELIGIBILITY

The submissions by all three (!) bidders satisfied all the re#uirements and are responsi%e.

The following bids will now be examined to ensure that they meet the #ualification criteria.

:T; &ngineering 9imited

*rel 9imited

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4UALIFICATION OF BIDDERS

All B'((e !all 'n5l,(e t!e 7ollo;'n1 'n7o&at'on an( (o5,&ent ;'t! t!e' 8'("

(a) copies of original documents defining the constitution or legal status place of 

registration and principal place of businessG written power of attorney of the signatory

of the bid to commit the bidderG

(b) total monetary %alue of construction wor' performed for each of the last three yearsG

(c) experience in wor's of a similar nature and siHe for each of the last three years and

details of wor' under way or contractually committedG and clients who may be

contacted for further information on those contracts

(d) ?ualification and experience of 'ey site management and technical personnel proposed

for the ContractG

(e) &%idence of ade#uacy of wor'ing capital for this Contract (access to line(s) of credit

and a%ailability of other financial resources)G

(f) >nformation regarding any litigation current or during the last three years in which the

Bidder is in%ol%ed the parties concerned and disputed amount. I N.B. The Procurin 

 !n"i"# reser$es "he rih" no" "o a%ard a con"rac" "o an# par"# %i"h %ho i" is

curren"l# in li"ia"ion or %i"h %ho i" has 'een pre$iousl# in$ol$ed in li"ia"ionJ(g) roposals for subcontracting components of the Eor's amounting to more than 10 per 

cent of the Contract rice.

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>n accordance with Clause @.! of the >nstructions to Bidder of the Tender documentchec's were carried out during the e%aluation to see the degree of compliance and theresult was tabulated as shown in Table 1.

Analysis

Val,e o7 Cont,5t'on Wo

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TABLE 1

Qualification Criteria

Description

Arel

Engineering .! "eaton

#T$

Engineering

4.3

If the Procuring Entity has not undertaken prequalification of potential bidders, all bidders shall include the following information and documentswith their bids in Section 3, unless otherwise statedin the Bidding

(a)

Copies of original documents defining theconstitution or legal status, place of registration, andprinciple place of business; written power ofattorney of the signatory of the bid to commit theBidder;

√ √ √

(b)Total monetary value of construction workperformed for each of the last three years; √ √ √

( c )

!perience in works of a similar nature and si"e foreach of the last three years, and details of workunder way or contractually committed; and clientswho may be contacted for furthur information onthose contracts;

√ √ √

(e)#ualifications and e!perience of key sitemanagement and technical personnel proposed forthe Contract;

√ √ %

(g)vidence of ade$uacy of working capital for thiscontract (access to line(s) of credit and availabilityof other financial resources);

√ & √

(i)

%nformation regarding any litigation current or during

the last three years, in which the Bidder is involved,the parties concerned, and disputed amount& [N.BThe Procuring Enitity reserves the right not toaward a contract to any party with whom it iscurrently in litigation or with whom it has been previously invovled in litigation];

'ot Applica(le & %

(')roposals for subcontracting components of theorks amounting to more than *+ percent of theContract rice&

'one"u()itte*

'one"u()itte*

'one"u()itte*

 

4.5To qualify for award of the ontract, bidders shall pro!ide documentary e!idence that it meet the

following minimum qualifying criteria"

 

(a) nnual volume of construction work of at least theamount specified in the Bidding -ata; √ & √

(b)

!perience as prime contractor in the constructionof at least two works of a nature and comple!itye$uivalent to the orks over the last . years (tocomply with this re$uirement, works cited should beat least /+ percent complete);

√ √ √

(d)  Contract 0anager with three years of e!periencein works of an e$uivalent nature and volume,including no less than one years as 0anager 

√ √ √

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"+A$ - Q+AL/CAT0' 0/ BDDE$"

Bi**ers Qualification Criteria Arel Engineering .! "eaton Associates #T$ Engineering Appen*ices

#alue of Construction2ors in te last 3 years

61 12 3.4,534,+++&++ 611  12 6,6**,+73,448&++ 61  12 .4,.36,8.6&++

9%:

613 12 7*6,6+5,+++&++ 61  12 *,4+.,*/4,6+/&++ 613  12 4.,77/,../&++

614 12 763,*./,+++&++ 613  12 *,854,576,6*7&++ 614  12 */+,8+/,384&++

"i)ilar 7or E%perience

1

1amaica roperty Co& td& 1amaica 1

estmade illows ?ousing-evelopment > 124.0, 1amaica @ 6+*6 1

ACT > eplacement and repair ofthe reefer utlets and ower=upply > 128.0

9%:

:istaprint Centre > lectrical DEenerator %nstallation > 1amaica

enovation ork to ortmore ?T cademy > 126/&70 > 1amaica @ 6+*6

etro1am td& > %nstallation ofpanel boards, >>> , D poweroutlets > 126+0 > 1amaica

3

?illcrest ffice Building > 215.0> 1amaica

3

1= oss eduction > lectrical%nfrastructure > 12*8&*0 > 1amaica > 6+*8

3  

4 4

Coronation 0arket > lectrical%nfrastructure > 1amaica > ug& 6+*.

4  

5   5

enovation of 0ontego Bay ConventionCentre > lectrical %nfrastructure >12/.&/0 > 1amaica > Fov& 6+*. 5  

 

- =treet ighting ro'ect @ lectrical%nfrastructure > 126830 > 1amaica > 1un6+*.  

Qualification E%perience of 9ey"ite anager 

0r& -elroy ewis > 85 Grs upert ?odges > ** Grs :innie ose > 5. Grs9:

2or Capital 12*5+,+++,+++&++ Fone =een

!ropose* "u(contracts an* /ir)sn:ol:e*

Fo =ubcontract Fo =ubcontract Fo =ubcontract>

 A*:ance !ay)ent Fone =tated Fone =tated Fone =tated>

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SUMMARY : DETERMINATION OF RESPONSIVENESS

*ll the bidders included in their submissions details of similar wor's performed within the

last three years pursuant to clause @.! (c) of the >nstruction to Bidders section of the tender 

document.

:T; &ngineering included information on the installation and repairs to reefer plugs

 performed under a contract at the 6ingston Container Terminal o%er the past ! years.

This satisfied the re#uirement of the tender document.

The other bidders included information on contracts performed within the last three

years howe%er none of the contracts included the installation and maintenance of 

reefer plugs. This was anticipated since the local use of reefer plugs is uni#ue to the

operation at the 6ingston and Montego Container Terminals and only contractors

 pre%iously contracted to one of these locations would ha%e been exposed to the

installation of these plugs.

Aowe%er gi%en the nature of the re#uired installation the information on the wor's

 performed in the last three years *rel 9imited and

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PRICE EVALUATION

TABLE 1 – COMPARISION OF VTR’S SUBMISSION WITH THE ENG.’S EST.

'o Description E"TATE #T$ ; #A$  EEang edestal0ount =afety>%nterlocked ower 0odule foreefer& Cat& Fo& 8>56>83+>5+>66=-=C>=>66+4/7 (vailable from = ower =ystems >www&eslpwr&com)

$uipment summary 2

86,477&*52

54,4+*&88(*8&63)

  Distri(ution !anel

6 Hour lectrical anel with Circuit breakers

-istribution anels summary 2

68,3*8&++2

5*,*83&+86.&.

5

'"TALLAT0'  

5%nstallation of varying si"es of lectricalConductors

%nstallation summary 24/,+*7&++

235,346&68

6.&*5

!$EL'A$E"  

8 =upervision, commissioning and certification

reliminaries summary 2*8,+.5&6*

23,*77&./

(8*&4.)

>n the bid submission :T; &ngineering 9td did not included ,CT in the unit prices butadded it as a separate item. *lso a discount of 40.48 was gi%en. 2or ease ofcomparati%e analysis all these were prorated and applied to each item.

The complete table comparing the bids from all three companies is included in Appendix XVII. 

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TABLE 2 – COMPARISION OF AREL’S SUBMISSION WITH THE ENG.’S EST.

'o Description E"TATE A$EL ; #A$

  EEang edestal0ount =afety>%nterlocked ower 0odule foreefer& Cat& Fo& 8>56>83+>5+>66=-=C>=>66+4/7 (vailable from = ower =ystems >www&eslpwr&com)

$uipment summary 2

86,477&*52

56,3+.&57(65&*/)

  Distri(ution !anel

6 Hour lectrical anel with Circuit breakers

-istribution anels summary 2

68,3*8&++2

6.,476&.* 5&.8

  '"TALLAT0'  

5%nstallation of varying si"es of lectricalConductors

%nstallation summary 24/,+*7&++

2/8,3*6&86

**&45

!$EL'A$E"  

8 =upervision, commissioning and certification

reliminaries summary 2*8,+.5&6*

25,.+3&73

(/.&+5)

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TABLE 3 - COMPARING Y.P SEATON’S SUBMISSION WITH THE ENG.’S EST.

'o Description E"TATE  ! "EAT0' ; #A$

  EEang edestal0ount =afety>%nterlocked ower 0odule foreefer& Cat& Fo& 8>56>83+>5+>66=-=C>=>66+4/7 (vailable from = ower =ystems >www&eslpwr&com)

$uipment summary 2

86,477&*52

/.,*75&+6/4&*

+

Distri(ution !anel

6 Hour lectrical anel with Circuit breakers

-istribution anels summary 2

68,3*8&++2

84,77.&*837&5

7

'"TALLAT0'  

5%nstallation of varying si"es of lectricalConductors

%nstallation summary 24/,+*7&++

244,3*+&3*

(+&5*)

  !$EL'A$E"  

8 =upervision, commissioning and certification

reliminaries summary 2*8,+.5&6*

24,8.7&+7

(.8&+8)

T&5&; &:*9D*T>=

The Tender consists primarily of four components namely7 uipment 5istribution aneland reliminary. The following is a re%iew of each component by all three bidders.

. !uipen" :

The price submitted by the bidders ranges from !"80.! to 41!.0".*rel-s submission in the amount of !"80.! is "!.14F below the&ngineer-s &stimate of @"/.1!. The price of 41!.0" submitted by

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*. +is"ri'u"ion Panel:

The 5istribution anel consists of four (@) ma$or components namely73

•

1"00 amp rated panel board with 1000 amp T CB as mainG 13800*3T and 13@00* T ub.

• 800 amp triple pole main generator brea'er.

• 800 amp triple main brea'er "3@00 amp 13" amp s.d. brea'er 

• *1 and *" consisting of @00 amp T main brea'er @31" amp T sub3

 brea'er.

:T; submission in the amount of !11@8.0@ is "."F abo%e the &ng.&st. of "@81@.00. The submission by

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CONCLUSION

>n summary the o%erall submission by