Invitation to tender and ToRs
EUROPEAN COMMISSION DIRECTORATE-GENERAL for TRADE Directorate A Unit A.3 – Information, Communication and Civil Society
CALL FOR TENDERS
No. TRADE 2018/A3/A11
Supply and update of data for the 'requirements' and
'internal taxes' sections of the European Commission's
Trade Helpdesk website and database
TENDER SPECIFICATIONS
Ref. Ares(2018)3685194 - 11/07/2018
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TABLE OF CONTENTS
1. INFORMATION ON TENDERING .......................................................................... 3
1.1. Participation ......................................................................................................... 3
1.2. Contractual conditions.......................................................................................... 3
1.3. Compliance with applicable law .......................................................................... 3
1.4. Joint tenders.......................................................................................................... 3
1.5. Subcontracting ...................................................................................................... 4
1.6. Structure and content of the tender ...................................................................... 4
1.7. Identification of the tenderer ................................................................................ 5
2. TECHNICAL SPECIFICATIONS ............................................................................. 6
2.1. General background ............................................................................................. 6
2.2. Overall objective .................................................................................................. 6
2.3. Specific objectives................................................................................................ 8
3. WORKS TO BE CARRIED OUT .............................................................................. 8
4. FORMAT AND TECHNICAL REQUIREMENTS OF THE DELIVERABLES .. 10
4.1. Format ................................................................................................................ 10
4.2. Technical Requirements ..................................................................................... 14
5. REPORTING REQUIREMENTS ............................................................................ 14
6. OTHER CONDITIONS ............................................................................................ 14
7. TIMING .................................................................................................................... 15
8. BUDGET ................................................................................................................... 15
9. PAYMENT................................................................................................................ 15
10. EVALUATION AND AWARD ............................................................................... 16
10.1. Verification of non-exclusion........................................................................... 16
10.2. Selection criteria ............................................................................................... 17
10.3. Award criteria ................................................................................................... 20
10.4. Ranking of tenders ........................................................................................... 22
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1. INFORMATION ON TENDERING
1.1. Participation
Participation in this procurement procedure is open on equal terms to all natural and legal
persons coming within the scope of the Treaties, as well as to international organisations.
It is also open to all natural and legal persons established in a third country which has a
special agreement with the Union in the field of public procurement on the conditions laid
down in that agreement. Where the plurilateral Agreement on Government Procurement1
concluded within the World Trade Organisation applies, the participation to this procedure is
also open to all natural and legal persons established in the countries that have ratified this
Agreement, on the conditions it lays down.
1.2. Contractual conditions
The tenderer should bear in mind the provisions of the draft contract annexed to the invitation
to tender which specifies the rights and obligations of the contractor, particularly those on
payments, performance of the contract, confidentiality, and checks and audits. By submitting
a tender the tenderer accepts the conditions set out in the draft contract were it to be awarded
the contract.
1.3. Compliance with applicable law
The tender must comply with applicable environmental, social and labour law obligations
established by Union law, national legislation, collective agreements or the international
environmental, social and labour conventions listed in Annex X to Directive 2014/24/EU2.
1.4. Joint tenders
A joint tender is a situation where a tender is submitted by a group of economic operators
(natural or legal persons). Joint tenders may include subcontractors in addition to the
members of the group.
In case of joint tender, all members of the group assume joint and several liability towards the
contracting authority for the performance of the contract as a whole, i.e. both financial and
operational liability. Nevertheless, tenderers must designate one of the economic operators as
a single point of contact (the leader) for the contracting authority for administrative and
financial aspects as well as operational management of the contract.
After the award, the contracting authority will sign the contract either with all members of the
group, or with the leader on behalf of all members of the group, authorised by the other
members via powers of attorney.
1 See http://www.wto.org/english/tratop_E/gproc_e/gp_gpa_e.htm
2 Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public
procurement and repealing Directive 2004/18/EC (OJ L 94, 28.3.2014, p. 65).
http://www.wto.org/english/tratop_E/gproc_e/gp_gpa_e.htm
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1.5. Subcontracting
Subcontracting is permitted but the contractor will retain full liability towards the contracting
authority for performance of the contract as a whole.
Tenderers are required to identify subcontractors whose share of the contract is above 10%
and whose capacity is necessary to fulfil the selection criteria.
During contract performance, the change of any subcontractor identified in the tender or
additional subcontracting will be subject to prior written approval of the contracting authority.
1.6. Structure and content of the tender
The tenders must be presented as follows:
Part A: Identification of the tenderer (see section 1.7)
Part B: Verification of non-exclusion (see section 10.1)
Part C: Selection criteria (see section 10.2)
Part D: Technical offer
The technical offer must cover all aspects and tasks required in the technical specifications
and provide all the information needed to apply the award criteria.
The tender must include:
A description of the general approach to the objectives of the tender and understanding of the tasks and services to be rendered.
A description of the quality of data sources and of the quality of an appropriate network of information sources in the relevant competent authorities of the EU member states.
A description of the data collection, the data analysis, the identification of legislation and its applicability to goods, the identification of possible exemptions, the mapping of specific
requirements with particular classification codes and the quality assurance methodology
(including the guarantee of compliance with the technical requirements), containing the list
of steps and/or checks performed to ensure the data content is complete and technically
correct.
A description of the methodology and approach to update the data, in particular the proposed frequency of checks and delivery of updates (minimum of four per year) and a
list of concrete situations where the identification of applicable legislation triggered the
update of the dataset and hence the identification of the classification codes.
The required sample datasets for Lot 1 and Lot 2 which will serve to demonstrate the tenderer’s knowledge in that area and the compliance with the technical requirements. The
final sample datasets must be included in the technical offer.
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A detailed procedural description of the handling of information requests related to the data supplied. The tenderer must indicate how he intends to follow-up inquiries originating
from users of the Trade Helpdesk portal.
A description of the approach to select topic-related news amongst the important changes in the areas "requirements" and "internal taxes".
A description of how continuity of service can be guaranteed.
Offers deviating from the requirements or not covering all requirements may be rejected on
the basis of non-compliance with the tender specifications and will not be evaluated.
Part E: Financial offer
The annual budget of the contract(s), including all costs is estimated not to exceed EUR
500,000 (five hundred thousand) (EUR 400,000 for lot 1, EUR 100,000 for lot 2) for its total
duration (maximum 3 years). The total budget is estimated not to exceed EUR 1,200,000 for Lot
1 and EUR 300,000 for Lot 2 for the whole period of the three years, 2019, 2020 and 2021.
The price for the tender must be quoted in euro. Tenderers from countries outside the euro
zone have to quote their prices in euro. The price quoted may not be revised in line with
exchange rate movements. It is for the tenderer to bear the risks or the benefits deriving from
any variation.
Prices must be quoted free of all duties, taxes and other charges, including VAT, as the
European Union is exempt from such charges under Articles 3 and 4 of the Protocol on the
privileges and immunities of the European Union. The amount of VAT may be shown
separately.
The quoted price must be a fixed amount which includes all charges (including travel and
subsistence). The offer shall also indicate the prices for unit of time (either in EUR per hour, day
or month) that are fixed and non-revisable amounts. The Commission shall not reimburse
separately travel or subsistence expenses, nor any other costs such as translation costs, database
management or administrative costs necessary to carry out the tasks of the contract (offices,
secretarial assistance, communications, printing costs of documents, dispatch costs, etc.).
Therefore, the tenderer is requested to take into account all these costs when preparing the offer.
The tenderer shall quote separately for each lot he is tendering. He may indicate any price
reduction he is prepared to grant in the event of being awarded a contract for both lots.
1.7. Identification of the tenderer
The tender must include the tender submission form (see annex 2) signed by an authorised
representative presenting the name of the tenderer (including all entities in case of joint
tender) and identified subcontractors if applicable, and the name of the single contact point
(leader) in relation to this procedure.
In case of joint tender, the cover letter must be signed either by an authorised representative
for each member, or by the leader authorised by the other members with powers of attorney.
The signed powers of attorney must be included in the tender as well. Subcontractors that are
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identified in the tender must provide a letter of intent signed by an authorised representative
stating their willingness to provide the services presented in the tender and in line with the
present tender specifications.
The tenderer (and each member of the group in case of a joint tender) must declare whether it
is a Small or Medium Size Enterprise in accordance with Commission Recommendation
2003/361/EC. This information is used for statistical purposes only.
2. TECHNICAL SPECIFICATIONS
2.1. General background
The European Commission’s Directorate-General for Trade (DG Trade) implements the EU’s
trade policy in order to help secure prosperity, solidarity and security in Europe and around
the globe.
DG Trade contributes to shaping a trade environment that is good for European citizens and
European business.
DG Trade is committed to liberalising world trade and fostering sustainable economic, social
and environmental development, thereby boosting competitiveness, jobs and growth.
DG Trade has a full agenda: negotiating bilateral and multilateral trade agreements, ensuring
that the rules we agree with other countries are effectively applied, and working closely with
the WTO and other multilateral institutions. This allows us to promote international trade and
to tackle trade barriers and unfair trade practices, backed up — where needed — by EU
legislation. Our aim is to meet the challenges posed by globalisation and to ensure that as
many people as possible can seize the opportunities it offers.
More information is available at DG TRADE's website:
http://ec.europa.eu/trade/whatwedo/work/index_en.htm.
2.2. Overall objective
The Trade Helpdesk website and database is an important operational tool for the
implementation of bilateral trade agreements and to the EU trade policy in general. It is an
online service that offers companies within the EU and in trade partner countries practical
information on how to import goods to the EU market. This should lead companies to make
better use of the existing trade agreements.
Today the Trade Helpdesk provides the following service online in four languages (English,
French, Spanish, Portuguese).
– A website with narrative content about the European Union and its internal market as well as about its general import conditions for products, a list of specific product
requirements, tariffs, the EU preferential arrangements with their basic descriptions of
rules of origin. The website contains:
http://ec.europa.eu/trade/whatwedo/work/index_en.htm
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o An overview of the EU product requirements (maintaining a list and short descriptions of all requirements and assisting with the update of this overview is
subject of this call for tenders)
o "News" section which provides import related news items. (suggested draft texts for this section are subject of this call for tenders)
o Contact form for direct inquiries (assisting with complex, product-specific inquiries is subject of this call for tenders)
– A searchable database which gives direct access to the following elements of information on a single webpage:
o general import procedures for the EU and for each Member State, including documents for customs clearance (subject of this call for tenders),
o product specific requirements (subject of this call for tenders),
o Member States internal taxes, i.e. VAT and excise duties including their footnotes (subject of this call for tenders),
o Tax- and excise duty related information for the EU and for each Member State (subject of this call for tenders),
o the competent authorities in charge of the implementation of general and product-specific requirements in the EU member states (subject of this call
for tenders),
o ERGA OMNES tariffs and preferential tariffs (NOT subject of this call for tenders),
o rules of origin under the trade agreements and preferential schemes (NOT subject of this call for tenders),
o trade statistics for import and export in value and quantity (NOT subject of this call for tenders).
– The database also includes the product classification tree of the combined nomenclature (CN) which needs to be updated once a year. (subject of this call for
tenders)
– The database also includes the connection (mapping) between product classification codes and EU product specific requirements which needs to be
updated each time the Combined Nomenclature changes and/or the EU product
specific requirements and/or internal taxes are being amended. (subject of this call for
tenders)
The key features of the Trade Helpdesk are the following :
- The database covers trade in goods (not services),
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- The database is based on the research of the product code and provides 'real-life' data with regard to requirements, (preferential) tariffs, rules of origin, Member State taxes
and trade statistics,
- The essential elements of information retrieved upon a product-specific search are provided on a single webpage with direct links to the EU legislation
- A news section with recent import related changes to EU legislation
- Users can send product-specific inquiries via a contact form
- Access to the information is free of charge,
Important Note: During the contractual period the Trade Helpdesk website might undergo
changes with regard to the presentation of the information. These changes are not expected to
have any impact on the content of the data subject to the present call for tenders.
2.3. Specific objectives
The objectives of the current project, which is tendered by DG Trade, are:
a) To procure data on the "general import procedures including documents for customs clearance" for the EU and for each EU Member State, general and product-specific
import requirements and internal taxes” for goods exported from EU trade partner
countries to the European Union,
b) To procure data in an electronic format compatible with the Trade Helpdesk database (http://tradehelpdesk.europa.eu/) and assist with the updating of the parts of the
website which are subject of this tender. See Annex 1A: technical requirements.
c) To keep the data procured updated over the total duration of the contract.
d) To maintain a list of all product requirements for DG Trade to update the overview on EU product requirements in section "requirements" of the Trade Helpdesk website
e) Suggest draft texts and topics for DG Trade to inform the users of the service whenever important details of the EU import requirements and/or internal taxes
change.
f) To assist with the handling of product-specific inquiries.
3. WORKS TO BE CARRIED OUT
The following data updates and services will need to be provided for the year 2019 (and for
the years 2020 and 2021 if the contract(s) is (are) renewed):
A. Lot 1: Supply and update data on import requirements
http://tradehelpdesk.europa.eu/
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“Overview of EU import procedures including the documents for customs clearance”: to be provided by the tenderer in English, French, Spanish and
Portuguese.
"Import procedures and relevant competent authorities for each of the EU Member States: to be provided by the tenderer in English, French, Spanish and
Portuguese
"General requirements applicable to all products”. To be provided by the tenderer in English, French , Spanish and Portuguese
“Product-specific requirements” at EU and Member State level. To be provided by the tenderer in English only.
Include the "titles of requirements" in the dataset of the Trade Helpdesk. To be provided by the tenderer in English, French, Spanish and Portuguese
Produce and maintain updated a list of all "titles of requirements" with short descriptions. To be provided by the tenderer in English, French, Spanish and
Portuguese.
Suggest draft texts for the "News" Section of the website for important changes in the import requirements. To be provided in English, French, Spanish and
Portuguese.
Provide ad-hoc assistance to DG Trade on general or product-specific import requirements, eg. on EU or Member State import restrictions or temporary
import bans upon request. To be provided by the tenderer in English only
B. Lot 2: Supply and update data on internal taxes, i.e. VAT and excise duties
Overview of internal taxation: EU and Member State level. To be provided by the tenderer in English, Spanish, French and Portuguese.
Internal taxes: VAT, excise and other duties applicable to those products subject to these taxes (mineral oil products, tobacco, alcoholic beverages, etc.): Member
State level. To be provided by the tenderer in English, French, Spanish and
Portuguese.
Include footnotes relating to internal taxes into the dataset of the Trade Helpdesk. To be provided by the tenderer in English, French, Spanish and
Portuguese
Suggest draft texts for the "News" Section of the website for important changes in the internal taxes and excise duties. To be provided in English, French,
Spanish and Portuguese.
Provide ad-hoc assistance to DG Trade on questions related to legislation on EU and Member States taxes and excise duties upon request. To be provided by the
tenderer in English only.
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4. FORMAT AND TECHNICAL REQUIREMENTS OF THE DELIVERABLES
4.1. Format
The following current and future information is and should continue to be available on the
Trade Helpdesk website in four languages:
a) The descriptions of the product classification codes according to the Combined Nomenclature
b) Overview of import procedures including the documents for customs clearance: EU and Member States
c) General requirements for all products
d) The titles of all product-specific EU requirements and short descriptions
e) Overview of internal taxation for EU and Member States and footnotes relating to these taxes
f) The suggested draft texts of the news items on the homepage of the Trade Helpdesk portal
It should be noted that whilst the titles of the product-specific EU requirements in the
database as well as the list of requirements titles with short descriptions for the website are
provided in four languages, their explanatory texts are being provided in English only.
Examples of "requirements titles", their short descriptions and of an explanatory text are
given in Annex 1B. DG Trade reserves the option to have this information translated into
other languages, e.g. French, Spanish, Portuguese.
In all cases, data have to contain a reference to the “latest revision date DD/MM/YYYY”
of the data displayed (the latest date until which the contractor has checked the validity of
the data and made the necessary changes). The date of the “Latest revision date” has to be
included in all html files so as to be visible for the users.
The type of information and the structure of the data for both Lot 1 and Lot 2 are those
available in the Trade Helpdesk database. They can be retrieved by launching a product-
specific search via the search form on the homepage and should be used as a model. DG
Trade, being the owner of the data, reserves the right to revise the way the result pages are
being displayed on screen.
Lot 1: EU and Member States’ import requirements
The deliverables for Lot 1 include all information concerning EU and Member States’
import requirements:
a) Overview of import procedures including the documents for customs clearance,
b) General requirements applicable to all products
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c) Specific requirements, explanatory texts and information to link the explanatory texts to both the eight-digit CN codes and the country of origin of the product
(including possible exceptions), relevant competent authorities in the EU Member
States,
d) Produce and maintain updated a list of all "titles of requirements" with short descriptions in English, French, Spanish and Portuguese,
e) Suggested draft texts on important changes to the import and marketing requirements for the "News" section of the Trade Helpdesk website,
f) Assistance with the handling of product-specific requests for information.
For the purpose of these terms of reference, "explanatory text" (for the overview of
import procedures, general requirements for all products, overview of internal taxation,
and specific requirements) means the summary of the subject matter. For example the
"explanatory text" for the Specific Requirement "Health control of products of animal
origin for human consumption" will contain an explanation of the conditions to be
fulfilled for such products to be imported into the EU, including references to sources of
information, applicable legislation, etc. and the contact details of the competent
authorities in each Member State. See Annex 1B presenting this requirement title and its
explanatory text currently published on the Trade Helpdesk Website.
The explanatory texts’ titles have to be delivered in English, French, Spanish,
Portuguese since these document titles appear in the "list of requirements" of the result
page of a product-specific search on the Trade Helpdesk database.
A list of all requirements together with short descriptions has to be produced and
updated in English, French, Spanish and Portuguese for DG Trade to keep the
requirements section of the EU Trade Helpdesk Website complete and updated. See
Annex 1B presenting examples of such short descriptions.
The explanatory texts shall be delivered in English only, in the electronic format
described in the technical requirements described in Annex 1A, and to be kept
continuously updated during 2019 and, provided the contract is prolonged, also during
2020 and 2021.
The “Latest revision date” will have to be included in the files for each update delivery.
a) Overview of import procedures
The overview of import procedures shall contain horizontal information generally
applicable to all goods imported to the EU and its Member States and/or information
which cannot be linked to specific goods or CN codes.
The EU Overview, in particular, should focus on updating and completing the section
"The European Market" of the EU Trade Helpdesk website with its chapters "EU
customs union", "EU import procedures" and "Documents for customs clearance". This
section refers to documents which are needed for all goods, such as commercial
invoices, customs value declarations, freight insurance, and any other documents that
may be required to access the EU market. Models of such documents should be made
available. Certificates of origin establishing the qualification of a product for
preferential tariff treatment shall not be presented in this section. It may be necessary,
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however, to include further information relevant to exporting to the EU, e.g. the
registered exporter system.
The Member States' overviews shall contain information generally applicable to all
goods imported into a specific Member State. This includes inter alia information on
accredited certification bodies and the description of points of entry specialised in the
clearance of specific product groups. In addition, it shall contain any specific
information relating to relevant legislation, which cannot be linked to specific goods or
CN codes as contained in the EU Overview where appropriate. The specific
documentation requirements need to be enumerated in this section, but not further
described as they are dealt with in more detail in the following sections.
b) General Requirements applicable to all products
The General requirements applicable to all products should focus on updating and
completing the chapter "EU legislation for all products" under heading "Requirements"
of the EU Trade Helpdesk Website. Each general requirement, e.g. sanitary and
phytosanitary, technical and environmental requirements, marketing standards and
import restrictions as well as the chapters on "food and feed safety", "animal health",
"plant health", "public health", "product safety", "technical standardisation",
"packaging" etc. shall mention its purpose, indicate whether it is needed for customs
clearance or for putting the goods on the market. Wherever appropriate, the text has to
indicate the responsible authority with address (postal, website and email), telephone
number, the language in which the documents have to be filled in, how to obtain it, the
entity who may apply for it, the costs and duration of issuing the document, if possible,
and any other information considered to be useful for the exporter.
c) EU and Member States’ Specific Requirements
This section contains EU and Member States’ Specific Requirements (product-specific
import conditions and documents) necessary for putting the goods on the EU market:
these concern among others, applicable technical requirements, conformity assessment
procedures, veterinary and phyto-sanitary controls, labelling, etc.). It does not matter
whether such requirements have to be met (and the related documents have to be
produced) for customs clearance or for putting the goods on the market.
The specific requirement (SR) must be analysed at EU and Member States level,
summarising in detail:
the scope/content/definition;
the applicable legislation and related regulations (including links to the regulations);
all import restrictions regarding the origin of a given product;
the English translation/explanation of documents or forms to be used, or if no special document or form is prescribed, the minimum content required, the
language in which it has to be filled in, how to obtain it, the entity who may apply
for it, the costs and duration of issuing the document as well as any further
information considered to be useful for the exporter;
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the competent authority with address (postal, website and email addresses) and telephone number, and
any other information considered to be useful for users, including upcoming changes within the scope of the described requirement.
There will be cases where a specific requirement is not applicable to all goods covered
by the eight digit CN code or applies only to a few of them. In that case, a list of
inclusions ("only required for") or exclusions ("not required for") must be provided. In
some cases these remarks on inclusions or exclusions are mentioned on the result page
of the database.
d) Produce and maintain updated a list of all "titles of requirements" with short
descriptions in English, French, Spanish and Portuguese,
The list of requirements will also be used by DG Trade to update section
"Requirements" on the EU Trade Helpdesk website. The reports submitted together with
each data update shall include the corrections/updates that need to be made in this
section of the website.
Annex 1B presents examples of requirement titles, short descriptions and explanatory
texts.
Lot 2 : EU and Member States' internal taxation
The deliverables for Lot 2 include all information concerning EU and Member States’
internal taxation:
a) Overview of internal taxation including the contact details of the competent authority of each Member State and any other information considered useful for
the users.
This section will contain horizontal information on applicable EU and Member
States' internal taxation, which cannot be linked to specific goods, e.g.
definition/scope of the tax, applicable legislation, taxable amount, taxable
products, etc.. It shall describe general features on the application of the respective
tax regimes, e.g. procedure to obtain a tax refund, and the dutiable basis of the
internal tax to allow the calculation of a “landed cost”.
b) Specific internal taxes applicable in each of the EU Member State for goods imported from trade partner countries as identified by their eight-digit CN code.
These data include
i. VAT rates, and their footnotes with details as to when which VAT rate applies
ii. excise and other duties applicable to products such as, for example tobacco, mineral oil products, alcoholic beverages, etc. and their footnotes
with details as to when which excise duty rate applies.
This section contains all internal taxes applicable in the individual Member States.
Tax rate tables shall be submitted for each Member State and indicate the
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applicable VAT rate and any other duty rate applicable to each product identified
by its eight-digit CN code.
In a number of Member States, the internal tax rate (VAT, excise and other duties)
might not be linked directly to the eight digit CN code. In this case, the
information shall be presented in a clear and user-friendly format.
The information shall be delivered in English, French, Spanish and Portuguese, in
the electronic format described in the technical requirements described in Annex
1A, and to be kept continuously updated during 2019, and provided the contract is
prolonged, also for 2020 and 2021.
The “Latest revision date” will have to be included in the files for each update
delivery
The detailed information provided on internal taxation in general and on specific
internal taxation will also be used by DG Trade to update section "Internal taxes"
on the EU Trade Helpdesk website. The reports submitted together with each data
update shall include the corrections/updates that need to be made in this section of
the website.
c) Suggested texts on important changes in the area of taxation for the "News" section of the Trade Helpdesk website have to be submitted in a separate
document.
4.2. Technical Requirements
The technical requirements are those described in Annex 1A.
Although great care has been given to the definition of the technical requirements, DG
Trade reserves the right to make changes to them during the period of the contract. The
occurrence of such modifications will in no case modify the price.
5. REPORTING REQUIREMENTS
Under the present Terms of Reference, "reporting requirements" are intended as the
regular supply and update of the dataset as per the timetable to be provided by the
contractor. Each update shall be accompanied by an updated list of updates and a report
on the updates delivered. These lists of updates shall mention the due date of the update,
the date it was delivered, when it was approved by DG Trade as well as a list of which
requirements and which taxes have changed in the given period.
6. OTHER CONDITIONS
Please note that the European Commission reserves the right to enlarge the present
contract to include Candidate Countries for EU accession when they effectively accede
to the EU. Equally, the information relating to current EU Member States who have
decided to leave the EU can be removed from the datasets relating to EU Member States
and will be covered as "non-EU countries" or countries that export to the EU. Any such
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amendments would not involve any additional payments by the Commission under this
contract.
7. TIMING
The contract for each lot will start on the date on which it is signed by the last contracting
party. Execution of the tasks, as defined in the model contract (Annex 4), shall start from
the date the contract is signed by the last contracting party and will be ended on
31/12/2019. The contract(s) may be renewed up to two times for a period of 12 months
with the expressed prior written agreement of both parties.
The contractor(s) will deliver and update the data for the year 2019. In order to guarantee
the continuity of the service and to ensure that the data will be available in the Trade
Helpdesk website as from January 2019 the data must be technically adjusted and ready
before 15 January 2019 in order to be validated for the Trade Helpdesk database no later
than 31 January 2019.
Updates need to be provided on a regular basis for the total duration of the service
contract. The proposed methodology for checking the validity of the data and making the
necessary updates is a part of the award criteria. The purpose of the update is to ensure
that the data provide an accurate and an up-to-date view of the import requirements as
well as the internal taxes applicable to products accessing the EU market as well as a set
of updated contact details of competent authorities in the EU Member States with
addresses (postal, website and email addresses) and telephone numbers.
The tenderers should take note that in case of late delivery of the data compared to the
working plan set out in their offer, the Commission may impose liquidated damages
according to the provisions of article II.16 of the contract.
8. BUDGET
The budget is divided into two lots, includes all costs and is estimated not to exceed EUR
1,200,000 for Lot 1 and EUR 300,000 for Lot 2 for the whole period of the three years,
2019, 2020 and 2021. For the year 2019 the budget is estimated not to exceed:
EUR 400,000 for Lot 1
EUR 100,000 for Lot 2
The tenderer should however be aware that the contract award criteria are based on the
most economically advantageous tender.
The price offer of the tender must be complete. The tenderer must not include in the price
offer expenses for items that cannot be itemized and specified as requested (see Annex
3); otherwise, the tender will be rejected.
9. PAYMENT
The payments shall be made in two instalments, on submission to the contracting
authority, by the contractor of duly established invoices.
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1) First payment: 30% of the contracted amount upon acceptance by the Commission of
the initial data delivery
2) Final payment: 70% of the contracted amount upon acceptance by the Commission of
the final update provided at the end of the calendar year and approval of the report giving
a summary of the updates delivered throughout the year.
Payments shall be made in Euro (EUR).
10. EVALUATION AND AWARD
The evaluation is based solely on the information provided in the submitted tender. It involves
the following:
Verification of non-exclusion of tenderers on the basis of the exclusion criteria
Selection of tenderers on the basis of selection criteria
Verification of compliance with the minimum requirements set out in these tender specifications
Evaluation of tenders on the basis of the award criteria
The contracting authority may reject abnormally low tenders, in particular if it established that
the tenderer or a subcontractor does not comply with applicable obligations in the fields of
environmental, social and labour law.
The tenders will be assessed in the order indicated above. Only tenders meeting the
requirements of one step will pass on to the next step.
10.1. Verification of non-exclusion
All tenderers must provide a declaration on honour (see Annex 2), signed and dated by an
authorised representative, stating that they are not in one of the situations of exclusion listed
in that declaration on honour.
In the case of a joint tender, each member of the group must provide a declaration on honour
signed by an authorised representative.
In the case of subcontracting, all subcontractors whose share of the contract is above 10 %
and whose capacity is necessary to fulfil the selection criteria must provide a declaration on
honour signed by an authorised representative.
The contracting authority reserves the right to verify whether the successful tenderer is in one
of the situations of exclusion by requiring the supporting documents listed in the declaration
of honour.
The successful tenderer must provide the documents mentioned as supporting evidence in the
declaration on honour before signature of the contract and within a deadline given by the
contracting authority. This requirement applies to each member of the group in the case of a
17
joint tender and to all subcontractors whose share of the contract is above 10% and whose
capacity is necessary to fulfil the selection criteria.
The obligation to submit supporting evidence does not apply to international organisations.
A tenderer (or a member of the group in the case of a joint tender, or a subcontractor) is not
required to submit the documentary evidence if it has already been submitted for another
procurement procedure and provided the documents were issued not more than one year
before the date of their request by the contracting authority and are still valid at that date. In
such cases, the tenderer must declare on its honour that the documentary evidence has already
been provided in a previous procurement procedure, indicate the reference of the procedure
and confirm that that there has been no change in its situation.
A tenderer (or a member of the group in the case of a joint tender, or a subcontractor) is not
required to submit a specific document if the contracting authority can access the document in
question on a national database free of charge.
10.2. Selection criteria
Tenderers must prove their legal, regulatory, economic, financial, technical and professional
capacity to carry out the work subject to this procurement procedure.
The tenderer may rely on the capacities of other entities, regardless of the legal nature of the
links which it has with them. It must in that case prove to the contracting authority that it will
have at its disposal the resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place those resources at its disposal.
The tender must include the proportion of the contract that the tenderer intends to subcontract.
The tenderer (and each member of the group in the case of a joint tender) must declare
whether it is a Small or Medium Size Enterprise in accordance with Commission
Recommendation 2003/361/EC. This information is used for statistical purposes only.
10.2.1. Declaration and evidence
The tenderers (and each member of the group in the case of a joint tender) and subcontractors
whose capacity is necessary to fulfil the selection criteria must provide the declaration on
honour (see Annex 2), signed and dated by an authorised representative, stating that they fulfil
the selection criteria applicable to them. In the case of a joint tender or subcontracting, the
criteria applicable to the tenderer as a whole will be verified by combining the various
declarations for a consolidated assessment.
This declaration is part of the declaration used for exclusion criteria (see section 4.1) so only
one declaration covering both aspects should be provided by each concerned entity.
The contracting authority will evaluate selection criteria on the basis of the declarations on
honour and evidence in relation to technical and professional capacity. Nevertheless, it
reserves the right to require evidence of the legal and regulatory, financial and economic
capacity of the tenderers at any time during the procurement procedure and contract
performance. In such a case the tenderer must provide the requested evidence without delay.
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2003:124:0036:0041:en:PDFhttp://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2003:124:0036:0041:en:PDF
18
After contract award, the successful tenderer(s) will be required to provide the evidence
mentioned below before signature of the contract and within a deadline given by the
contracting authority. This requirement applies to each member of the group in the case of a
joint tender and to subcontractors whose capacity is necessary to fulfil the selection criteria.
A tenderer (or a member of the group in case of joint tender, or a subcontractor) is not
required to submit the documentary evidence if it has already been submitted for another
procurement procedure and provided the documents were issued not more than one year
before the date of their request by the contracting authority and are still valid at that date. In
such cases, the tenderer must declare on its honour that the documentary evidence has already
been provided in a previous procurement procedure, indicate the reference of the procedure
and confirm that that there has been no change in its situation.
A tenderer (or a member of the group in case of joint tender, or a subcontractor) is not
required to submit a specific document if the contracting authority can access the document in
question on a national database free of charge.
10.2.2. Legal and regulatory capacity
Where requested by the contracting authority, tenderers must prove that they are allowed to
pursue the professional activity necessary to carry out the work subject to this call for tender.
The tenderer (including each member of the group in the case of a joint tender) must provide
the following information if it has not been provided with the Legal Entity Form:
- For legal persons, a legible copy of the notice of appointment of the persons authorised to
represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the
publication of such appointment if the legislation applicable to the legal person requires such
publication. Any delegation of this authorisation to another representative not indicated in the
official appointment must be evidenced.
- For natural persons, if required under applicable law, a proof of registration on a
professional or trade register or any other official document showing the registration number.
10.2.3. Economic and financial capacity criteria
Criteria: The tenderer must have the necessary economic and financial capacity to perform
this contract until its end. In order to prove their capacity, the tenderer must comply with the
following selection criterion:
- Turnover of the last two financial years above EUR 500,000 (five hundred thousand) per
year; this criterion applies to the tenderer as a whole, i.e. the combined capacity of all
members of the group in the case of joint tender..
Evidence: On request from the contracting authority, the tenderer should be able to provide
the following evidence at short notice:
- Copy of the profit and loss accounts and balance sheet for the last two years for which
accounts have been closed from each concerned legal entity;
- Failing that, appropriate statements from banks;
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If, for some exceptional reason which the contracting authority considers justified, a tenderer
is unable to provide one or other of the above documents, it may prove its economic and
financial capacity by any other document which the contracting authority considers
appropriate. In any case, the contracting authority must at least be notified of the exceptional
reason and its justification. The Commission reserves the right to request any other document
enabling it to verify the tenderer's economic and financial capacity.
10.2.4. Technical and professional capacity criteria and evidence
Criteria : for both Lots 1 and 2, the teams must include substantial expertise and professional
experience in the following areas:
Substantial experience and up-to-date expertise in handling data processing and website applications,
Thorough knowledge of non-tariff measures harmonised at EU level and the ability to describe, in a reader-friendly way, EU legislation applying to import procedures
and to specific product groups.
Thorough knowledge in analysing and identifying legislative texts and mapping specific requirements deriving from the legislation with product classification
systems.
Capability to produce written material in English to a very high standard.
Evidence : The following information, concerning the service provider's own position and the
information and formalities necessary for an appraisal of the minimum technical standards
required, should be supplied:
1. Details of educational and professional qualifications of the proposed experts providing the services by including detailed CV´s:
o For Lot 1 : This should indicate at least 5 years expertise in, and their knowledge of (1) trade measures affecting imports into the EU and customs procedures at
EU and Member States’ level, (2) the European Union’s coding system for
classifying products (Combined Nomenclature), including practical experience
with the identification and mapping of legislation with classification systems for
goods.
o For Lot 2 : This should indicate at least 5 years expertise in, and their knowledge of (1) VAT and other internal taxes’ related legislation, (2) the European Union’s
coding system for classifying products (Combined Nomenclature), including
practical experience with the identification and mapping of legislation with
classification systems for goods.
and
2. A list of 3 similar database projects (not necessarily finalised) that were carried out under the applicant’s direct responsibility during the past 3 years proving merit and
experience in:
o For Lot 1: (1) trade measures affecting imports into the EU and other related legislations at EU and Member States’ level, (2) the European Union’s coding
system for classifying products (Combined Nomenclature), including practical
experience with the classification of goods.
20
o For Lot 2: (1) VAT and other internal taxes’ related legislation, (2) the European Union’s coding system for classifying products (Combined Nomenclature),
including practical experience in classification of goods.
Where tenderers wish to sub-contract or otherwise rely on the capacities of other entities, they
must in that case prove that they will have at their disposal the resources necessary for
performance of the contract, for example by producing an undertaking on the part of those
entities to place those resources at their disposal.
Only those proposals which meet all the Selection Criteria will be carried forward for
assessment under the Award Criteria.
10.3. Award criteria
The contract will be awarded to the “most economically advantageous tender”.
Criteria to be applied are:
price (price of the tender measured as a ratio compared to the lowest tender3), (40%) and
quality in terms of technical quality of the offer (60%) assessed on the basis of the following sub-criteria:
3 By using the formula: Price of the lowest tender
* fixed percentage = … % for the criterion ‘price’
Price of the tender
21
No Qualitative award criteria Weighting (maximum points)
1. Data collection methodology: a description of the quality of data sources and of the quality of an appropriate network of
information sources in the relevant competent authorities in the
Member States of the EU.
15
2. Data quality assurance methodology: A description of the data collection, data analysis, the identification of legislation and its
applicability to goods, the identification of possible exemptions,
the mapping of the data with the classification codes and the
processing of the data in compliance with the technical
requirements of this tender including the list of steps and/or
checks performed to ensure the data content is correct,
complete and technically exact and the measures in place to
assure business continuity.
35
3. Methodology of frequency of updates: A description of the methodology and approach to update the data, in particular the
proposed frequency of checks and delivery of updates
(minimum of four per year) and a list of concrete situations
where the identification of applicable legislation triggered the
update of the dataset and hence the identification of the
classification codes.
35
4. A description of the approach to following up information requests originating from users of the Trade Helpdesk portal
related to the data supplied to be assessed on the basis of a
detailed procedural description of the handling of such
inquiries.
10
5. A description of the approach to select topic-related news amongst the important changes in the areas "requirements" and
"internal taxes"
5
Total number of points …./100
The evaluation board will compare the offers based on this score, it being clear that the
Commission cannot be required to accept an offer the quality of which does not reach the
minimum standard of 65%.
A minimum threshold of 50% will also be applied per criterion, meaning that the Commission
will only assess further offers that obtain 50 % or more on a single criterion.
The sum of the price and quality criteria will result in a numerical score (e.g. 75%).
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10.4. Ranking of tenders
The contract will be awarded to the most economically advantageous tender/s, i.e. the tender/s
offering the best price-quality ratio for each lot determined in accordance with the formula
below. A weight of 60/40 is given to quality and price.
score for tender X = cheapest price
price of tender X * 100 *
price weighting (in 40%)
+ total quality score (out of 100)
for all award criteria of tender X *
quality criteria weighting (in 60%)
The tender ranked first after applying the formula will be awarded the contract.
Enclosures of the Terms of reference:
Annex 1A: Technical requirements
Annex 1B: Examples of requirements titles, short descriptions and explanatory texts
Annex 2: Tender submission form including tenderer’s declaration, statement of exclusivity and
availability
Annex 3: Quotation forms for Lot 1 and Lot 2
Annex 4: Model contract, which will be proposed to the selected Contractor.
1
ANNEX 2
FORMS TO BE SUBMITTED
tender submission form
declaration on honour on exclusion and selection criteria
statement of exclusivity and availability
checklist of documents to be submitted
2
(preferably on headed notepaper of the tenderer)
TENDER SUBMISSION FORM (To be completed by the authorised representative of the tenderer)
Contract to […]
Publication reference:
_______________________________________________________________________
1 SUBMITTED by
Tenderer name
*
* In the case of a joint tender, insert the agreed name of the consortium
2 STATEMENT
I, the undersigned, being the authorised representative of the above tenderer (including all
partners, in the case of a joint tender), hereby declare that we have examined and accept
without reserve or restriction the entire contents of the tender dossier for the tender procedure
referred to above.
We offer to provide the services requested in the tender dossier on the basis of the following
documents, which comprise our technical and financial offer,
Declaration on honour on exclusion and selection criteria and all documents as specified
in the tender specifications
Statements of exclusivity and availability signed by each of the key experts
Description of the organisation & methodology
Key experts (comprising a list of the key experts and their CVs)
Unit prices quote, using the model in Annex 3 of the Terms of Reference.
[If applicable: We retain full liability towards the Commission for performance of the
contract as a whole, including for the parts of the services for which we have stated our
intention to sub-contract in the Organisation and Methodology.]
[If applicable: We declare that we are a Small or Medium Size Enterprise in accordance with
Commission Recommendation 2003/361/EC.]
This tender is subject to acceptance within the validity period stipulated in the “Invitation to
tender”.
Signed on behalf of the tenderer; preferably on headed notepaper of the tenderer.
Name
Signature
Date
(preferably on headed notepaper of the tenderer)
3
Declaration on honour on
exclusion criteria and selection criteria
The undersigned [insert name of the signatory of this form], representing:
(only for natural persons)
himself or herself
(only for legal persons) the following legal person:
ID or passport number:
(‘the person’)
Full official name:
Official legal form:
Statutory registration number:
Full official address:
VAT registration number:
(‘the person’)
I – Situation of exclusion concerning the person
declares that the above-mentioned person is in one of the following situations:
YES NO
a) it is bankrupt, subject to insolvency or winding up procedures, its assets are being administered by a liquidator or by a court, it is in an arrangement with
creditors, its business activities are suspended or it is in any analogous situation
arising from a similar procedure provided for under national legislation or
regulations;
b) it has been established by a final judgement or a final administrative decision that the person is in breach of its obligations relating to the payment of taxes or
social security contributions in accordance with the law of the country in which
it is established, with those of the country in which the contracting authority is
located or those of the country of the performance of the contract;
c) it has been established by a final judgement or a final administrative decision that the person is guilty of grave professional misconduct by having violated
applicable laws or regulations or ethical standards of the profession to which
the person belongs, or by having engaged in any wrongful conduct which has
an impact on its professional credibity where such conduct denotes wrongful
intent or gross negligence, including, in particular, any of the following:
(i) fraudulently or negligently misrepresenting information required for the
verification of the absence of grounds for exclusion or the fulfilment of
selection criteria or in the performance of a contract;
(ii) entering into agreement with other persons with the aim of distorting
competition;
(iii) violating intellectual property rights;
(iv) attempting to influence the decision-making process of the contracting
authority during the award procedure;
(v) attempting to obtain confidential information that may confer upon it
undue advantages in the award procedure;
4
d) it has been established by a final judgement that the person is guilty of the following:
(i) fraud, within the meaning of Article 1 of the Convention on the
protection of the European Communities' financial interests, drawn up by
the Council Act of 26 July 1995;
(ii) corruption, as defined in Article 3 of the Convention on the fight against
corruption involving officials of the European Communities or officials of
EU Member States, drawn up by the Council Act of 26 May 1997, and in
Article 2(1) of Council Framework Decision 2003/568/JHA, as well as
corruption as defined in the legal provisions of the country where the
contracting authority is located, the country in which the person is
established or the country of the performance of the contract;
(iii) participation in a criminal organisation, as defined in Article 2 of
Council Framework Decision 2008/841/JHA;
(iv) money laundering or terrorist financing, as defined in Article 1 of
Directive 2005/60/EC of the European Parliament and of the Council;
(v) terrorist-related offences or offences linked to terrorist activities, as
defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA,
respectively, or inciting, aiding, abetting or attempting to commit such
offences, as referred to in Article 4 of that Decision;
(vi) child labour or other forms of trafficking in human beings as defined in
Article 2 of Directive 2011/36/EU of the European Parliament and of the
Council;
e) the person has shown significant deficiencies in complying with the main obligations in the performance of a contract financed by the Union’s budget,
which has led to its early termination or to the application of liquidated
damages or other contractual penalties, or which has been discovered following
checks, audits or investigations by an Authorising Officer, OLAF or the Court
of Auditors;
f) it has been established by a final judgment or final administrative decision that the person has committed an irregularity within the meaning of Article 1(2) of
Council Regulation (EC, Euratom) No 2988/95;
g) for the situations of grave professional misconduct, fraud, corruption, other criminal offences, significant deficiencies in the performance of the contract or
irregularity, the applicant is subject to:
i. facts established in the context of audits or investigations carried out by the Court of Auditors, OLAF or internal audit, or any other check, audit or
control performed under the responsibility of an authorising officer of an
EU institution, of a European office or of an EU agency or body;
ii. non-final administrative decisions which may include disciplinary measures taken by the competent supervisory body responsible for the verification of
the application of standards of professional ethics;
iii. decisions of the ECB, the EIB, the European Investment Fund or international organisations;
iv. decisions of the Commission relating to the infringement of the Union's competition rules or of a national competent authority relating to the
5
infringement of Union or national competition law; or
v. decisions of exclusion by an authorising officer of an EU institution, of a European office or of an EU agency or body.
II – Situations of exclusion concerning natural persons with power of representation,
decision-making or control over the legal person
Not applicable to natural persons, Member States and local authorities
declares that a natural person who is a member of the administrative, management or supervisory body of the above-mentioned legal person,
or who has powers of representation, decision or control with regard to
the above-mentioned legal person (this covers company directors,
members of management or supervisory bodies, and cases where one
natural person holds a majority of shares) is in one of the following
situations:
YES NO N/A
Situation (c) above (grave professional misconduct)
Situation (d) above (fraud, corruption or other criminal offence)
Situation (e) above (significant deficiencies in performance of a contract )
Situation (f) above (irregularity)
III – Situations of exclusion concerning natural or legal persons assuming unlimited
liability for the debts of the legal person
declares that a natural or legal person that assumes unlimited liability for the debts of the above-mentioned legal person is in one of the
following situations:
YES NO N/A
Situation (a) above (bankruptcy)
Situation (b) above (breach in payment of taxes or social security
contributions)
IV – Grounds for rejection from this procedure
declares that the above-mentioned person: YES NO
h) has distorted competition by being previously involved in the preparation of procurement documents for this procurement procedure.
6
V – Remedial measures
If the person declares one of the situations of exclusion listed above, it must indicate measures
it has taken to remedy the exclusion situation, thus demonstrating its reliability. This may
include e.g. technical, organisational and personnel measures to prevent further occurrence,
compensation of damage or payment of fines. The relevant documentary evidence which
illustrates the remedial measures taken must be provided in annex to this declaration. This
does not apply for situations referred in point (d) of this declaration.
VI – Evidence upon request
Upon request and within the time limit set by the contracting authority the person must
provide information on the persons that are members of the administrative, management or
supervisory body. It must also provide the following evidence concerning the person itself
and concerning the natural or legal persons which assume unlimited liability for the debt of
the person:
For situations described in (a), (c), (d) or (f), production of a recent extract from the
judicial record is required or, failing that, an equivalent document recently issued by a
judicial or administrative authority in the country of establishment of the person showing
that those requirements are satisfied.
For the situation described in point (a) or (b), production of recent certificates issued by the
competent authorities of the State concerned are required. These documents must provide
evidence covering all taxes and social security contributions for which the person is liable,
including for example, VAT, income tax (natural persons only), company tax (legal
persons only) and social security contributions. Where any document described above is
not issued in the country concerned, it may be replaced by a sworn statement made before
a judicial authority or notary or, failing that, a solemn statement made before an
administrative authority or a qualified professional body in its country of establishment.
The person is not required to submit the evidence if it has already been submitted for another
procurement procedure. The documents must have been issued no more than one year before
the date of their request by the contracting authority and must still be valid at that date.
The signatory declares that the person has already provided the documentary evidence for a
previous procedure and confirms that there has been no change in its situation:
Document Full reference to previous procedure
Insert as many lines as necessary.
VII – Selection criteria
declares that the above-mentioned person complies with the selection criteria applicable to it individually as provided in the
tender specifications:
YES NO N/A
7
(a) It has the legal and regulatory capacity to pursue the professional activity needed for performing the contract as required in section
10.2.2 of the tender specifications;
(b) It fulfills the applicable economic and financial criteria indicated in section 10.2.3 of the tender specifications;
(c) It fulfills the applicable technical and professional criteria indicated in section 10.2.4 of the tender specifications.
if the above-mentioned person is the sole tenderer or the leader in case of joint tender, declares that:
YES NO N/A
(d) the tenderer, including all members of the group in case of joint tender and including subcontractors if applicable, complies with all
the selection criteria for which a consolidated asseessment will be
made as provided in the tender specifications.
VIII – Evidence for selection
The signatory declares that the above-mentioned person is able to provide the necessary
supporting documents listed in the relevant sections of the tender specifications and which are
not available electronically upon request and without delay.
The person is not required to submit the evidence if it has already been submitted for another
procurement procedure. The documents must have been issued no more than one year before
the date of their request by the contracting authority and must still be valid at that date.
The signatory declares that the person has already provided the documentary evidence for a
previous procedure and confirms that there has been no change in its situation:
Document Full reference to previous procedure
Insert as many lines as necessary.
The above-mentioned person may be subject to rejection from this procedure and to
administrative sanctions (exclusion or financial penalty) if any of the declarations or
information provided as a condition for participating in this procedure prove to be false.
Full name Date Signature
8
STATEMENT OF EXCLUSIVITY AND AVAILABILITY4
I, the undersigned, hereby declare that I agree to participate exclusively with the tenderer <
tenderer name > in the above-mentioned service tender procedure. I further declare that I am
able and willing to work for the position for which my CV has been included in the event that
this tender is successful.
(the expert should select one of the two options underneath and delete the other one)
[I confirm that I am not engaged in another EU-funded project or contract, in a position for which my services are required beyond the expected starting date of my
services under this tender.]
[I confirm that I am engaged in the following EU-funded project(s) or contract(s), in a position for which my services are required beyond the expected starting date of my
services under this tender.
Title + reference of the project(s) + DG concerned (if applicable): …..
Nevertheless, I confirm that this other engagement will not impair my availability to carry
out the tasks for which my CV has been included in this tender.
Furthermore, I declare that there will not, by reason of my involvement in both this
project under tender and the other aforementioned EU project(s), be any double-financing
of time spent or work carried out under any of these projects.
I also confirm that my involvement in other EU-funded projects as well as in the project
currently tendered will present me with no conflict of interest and will not prevent, or tend
to prevent, me from carrying out my tasks under any of the EU-funded contracts with due
impartiality.]
Name
Signature
Date
4
To be completed by all key experts
9
CHECKLIST of documents to be submitted
ORIGINALS to be sent by courier or postal services
Tender report generated by E-submission
Declarations on honour (consortium leader and members)
Declarations on honour (by sub-contractor – only when the capacity is necessary to fulfil the selection criteria )
IN COPY: to be submitted through E-submission:
Tender report
Declarations on honour (by consortium leader and members)
Declarations on honour (by sub-contractor – only when the capacity is necessary to fulfil the selection criteria )
Tender submission form
Power of attorney (consortium)
Letter of intent (subcontractors)
References for similar projects covering the tasks described in point 3 of the tender specifications (see also point 10.2 of the tender specifications) that were carried out under
the direct responsibility of the tenderer in the last three years
CVs of the team responsible to deliver the service. Each CV should indicate the intended function in the delivery of the service.
Statements of exclusivity and availability signed by each of the team members
Technical offer including Organization and Methodology
2 complete sample datasets for each of the lots submitted
Price offers
The checklist of documents to be submitted
Full name Date Signature
1
Annex 3 Quotation form for price
Tenderers are required to quote a rate (PER YEAR) for all of the following
tasks
Lot 1: Contract for data supply and regular update of the general and specific import
requirements within the "requirements section" of the Trade Helpdesk database of DG Trade
Amounts in € Price per year
[applicable for each of the years 2019/
2020/ 2021]
Lot 1
Lot 2: Contract for data supply and regular update of the EU internal taxes, i.e. VAT and
excise duties within the "internal taxes section" of the Trade Helpdesk database of DG Trade.
Amounts in € Price per year
[applicable for each of the years 2019/
2020/ 2021]
Lot 2
