Edition 01, Revision 04 May 2016 Copyright 2015 Edupoint Educational Systems, LLC Document Number: SISTNAG-010101
Synergy SIS® Tennessee State Reporting Guide
Edupoint Educational Systems, LLC 1955 South Val Vista Road, Suite 200
Mesa, AZ 85204 Phone (877) 899-9111
Fax (800) 338-76
Tennessee State Reporting Guide
2 Copyright 2015, Edupoint Educational Systems, LLC
This edition applies to Synergy SIS® software and all subsequent releases and modifications until indicated with new editions or revisions.
The Edupoint Synergy Student Information System (SIS) software and any form of supporting documentation are proprietary and confidential. Unauthorized reproduction or distribution of the software and any form of supporting documentation is strictly prohibited and may result in severe civil and criminal penalties.
Information in this document is provided in connection with Edupoint Educational Systems products. No license to any intellectual property rights is granted by this document.
The screens, procedural steps, and sample reports in this manual may be slightly different from the actual software due to modifications in the software based on state requirements and/or school district customization.
The data in this document may include the names of individuals, schools, school districts, companies, brands, and products. Any similarities to actual names and data are entirely coincidental.
Synergy and Edupoint are registered trademarks of Edupoint Educational Systems, LLC.
* Other names and brands may be claimed as the property of others.
Copyright 2015, Edupoint Educational Systems, LLC. All rights reserved.
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TABLE OF CONTENTS Chapter One Data Setup and Administration ...................................... 13
Setup Introduction ....................................................................................................................................... 14
Getting Started ............................................................................................................................................ 14
Lookup Tables ............................................................................................................................................. 15
Lookup Tables for Tennessee State Reporting .................................................................................... 15
Lookup Table Definition Screen ........................................................................................................... 20
Add a Value to a Lookup Table ............................................................................................................ 21
Assign a State Reporting Code to an Existing Lookup Table Value .................................................... 21
Deactivate a Lookup Table Value......................................................................................................... 21
Sort Lookup Values .............................................................................................................................. 22
Product Owned Lookup Tables ............................................................................................................ 22
Organization ......................................................................................................................................... 23
District Number ..................................................................................................................................... 23
School Number ..................................................................................................................................... 23
Verify District and School Numbers for State Reporting ...................................................................... 24
Exclude a School from State Reporting ............................................................................................... 24
TN District Calendar, Events, and Requirements ................................................................................. 25
District State Requirements Screen ..................................................................................................... 25
Add District Calendar Details ................................................................................................................ 27
Add a District Wide Event ..................................................................................................................... 27
Define Standard Day Minutes by Grade Level ..................................................................................... 29
Specify Email Address for Critical Extract Error Notifications .............................................................. 29
TN School Calendar Data, Events, and Requirements .............................................................................. 29
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School State Requirements Screen ..................................................................................................... 29
Add School Calendar Details ................................................................................................................ 30
Add a School-Specific Event ................................................................................................................ 30
Reporting Periods, School Calendars, and Events ..................................................................................... 31
School Calendars and Reporting Periods ............................................................................................ 31
Events and School Calendars .............................................................................................................. 33
Attendance .................................................................................................................................................. 33
Define Attendance Codes ..................................................................................................................... 34
Include an Attendance Code in State Reporting .................................................................................. 35
Discipline ..................................................................................................................................................... 35
Offenses and Disciplinary Actions ........................................................................................................ 35
Include an Offense Code (Violation) in State Reporting....................................................................... 38
Include a Disciplinary Action Code (Disposition) in State Reporting .................................................... 39
Primary Offense (Violation) by Severity................................................................................................ 41
Courses and Sections ................................................................................................................................. 41
District Course Screen .......................................................................................................................... 42
Section Screen ..................................................................................................................................... 44
Override Instructional Minutes for a Section ........................................................................................ 45
Exclude a District Course from State Reporting ................................................................................... 45
Exclude a School Course (Section) from State Reporting ................................................................... 46
CTE Courses ........................................................................................................................................ 47
Student Classifications ................................................................................................................................ 47
Define a Student Classification ............................................................................................................. 47
Supplemental Education Services (SES) .................................................................................................... 48
Define Supplemental Education Services Codes ................................................................................. 48
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TA Support Services ................................................................................................................................... 49
Define TA Support Services Codes ...................................................................................................... 49
TA Instructional Services ............................................................................................................................ 49
Assign TA Instructional Services Code to District Course.................................................................... 50
Student Programs ....................................................................................................................................... 50
Needs/Programs Definition Screen ...................................................................................................... 51
Define a Student Need/Program .......................................................................................................... 52
Specify Grade Level Participation for School Based Needs/Programs................................................ 53
Specify an Exit Method for Needs/Programs ....................................................................................... 54
Exclude a Need/Program from State Reporting ................................................................................... 55
Student Clubs .............................................................................................................................................. 55
Define Student Clubs ............................................................................................................................ 55
Transportation ............................................................................................................................................. 56
Bus Screen ........................................................................................................................................... 56
Add Bus Information ............................................................................................................................. 57
Staff ............................................................................................................................................................. 57
Track Staff Section Assignments .......................................................................................................... 58
Synchronize Staff History ..................................................................................................................... 59
Exclude a Staff Member from State Reporting ..................................................................................... 59
Student ........................................................................................................................................................ 59
Student State ID Import Process .......................................................................................................... 60
Enable Extended Student Enrollment Fields ........................................................................................ 61
Maintain No Show Records upon Subsequent Enrollment .................................................................. 61
Student Leave Dates ............................................................................................................................ 62
Exclude a Student from Funding Calculations (ADA/ADM/ADT) ......................................................... 63
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Exclude a Student from State Reporting .............................................................................................. 64
Chapter Two : Data Entry ..................................................................... 66
Introduction.................................................................................................................................................. 67
Staff Data .................................................................................................................................................... 67
Staff Screen .......................................................................................................................................... 67
Staff Name, SSN and License Number Changes ................................................................................ 69
Add a School-Specific Staff Assignment .............................................................................................. 69
Add a District-Wide Staff Assignment................................................................................................... 69
Student Data ............................................................................................................................................... 70
Student Screen ..................................................................................................................................... 70
Student Name, SSN, and PIN Changes ............................................................................................... 74
Student Course Quality Points ............................................................................................................. 75
School Choice for Transfer Students.................................................................................................... 76
Student Classifications ................................................................................................................................ 76
Assign a Classification to a Student ..................................................................................................... 76
Homeless Classification ....................................................................................................................... 77
Free and Reduced Lunch Classifications ............................................................................................. 78
Supplemental Education Services (SES) .................................................................................................... 78
TA Support Services ................................................................................................................................... 78
TA Instructional Services ............................................................................................................................ 78
Designate Student as Class Teacher Aide ........................................................................................... 79
Student Programs ....................................................................................................................................... 79
Student Needs and Programs .............................................................................................................. 79
English Language Learners .................................................................................................................. 82
Free and Reduced Meals ..................................................................................................................... 82
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Student Clubs .............................................................................................................................................. 82
Chapter Three : State Reporting Setup ............................................... 84
Introduction.................................................................................................................................................. 85
Critical Extract Error Notification ................................................................................................................. 85
Data Exclusions .......................................................................................................................................... 85
Chapter Four : Tennessee Reports ...................................................... 87
Introduction.................................................................................................................................................. 88
ATD626 – 200 Day Accountability Report .................................................................................................. 90
ATD627 – Director’s Membership and Attendance Report ......................................................................... 93
ATD628 – Director’s Vocational Class FTEADA Report ............................................................................. 97
ATD629 – Director’s Vocational Class FTEADM Report ............................................................................ 99
ATD630 – End of Month Membership Report ........................................................................................... 101
GRD605 – Roster of Graduates ................................................................................................................ 103
GRD606 – Promotions and Retentions Report ......................................................................................... 105
IDS606 – Discipline Report ....................................................................................................................... 107
STU606 – Net Enrollment Report ............................................................................................................. 111
STU607 – Report of 12th Graders ............................................................................................................. 113
STU610 – Dropout Report ........................................................................................................................ 114
STU819 – Electronic Transcript ................................................................................................................ 116
TRN600 – Transportation ADT Report ..................................................................................................... 117
Chapter Five : Tennessee Extracts .................................................... 119
Introduction................................................................................................................................................ 120
Extract Submission ................................................................................................................................... 120
State Submission Screen ................................................................................................................... 120
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Automatic Extract Submission ............................................................................................................ 121
Resending Extract .............................................................................................................................. 122
Submitted Extracts.............................................................................................................................. 124
Errors with Submitted Extracts ........................................................................................................... 125
Extract Data Preview ................................................................................................................................. 126
State Reporting Extracts Screen ........................................................................................................ 127
Creating an Extract For Review .......................................................................................................... 128
Viewing History of Extracts Created For Review ................................................................................ 128
Filter Groups ....................................................................................................................................... 129
TDOE Extract Field Locations in Synergy SIS .......................................................................................... 130
010–200 Day Calendar Extract .......................................................................................................... 130
011–200 Day Calendar Event Extract ................................................................................................ 132
015–District Bus.................................................................................................................................. 133
020–Instructional Program Extract ..................................................................................................... 134
021–Instructional Program Report Period Extract .............................................................................. 135
022–School Days Extract ................................................................................................................... 136
030–Class Section Extract ................................................................................................................. 139
031–Class Section Schedule Extract ................................................................................................. 143
040–Student Extract ........................................................................................................................... 145
041–Student Enrollment Extract ......................................................................................................... 147
042–Student Ineligibility Funding Status ............................................................................................ 149
043–Student Instructional Grade ........................................................................................................ 150
044–Student Classification ................................................................................................................. 151
045–Student Transportation ............................................................................................................... 154
046–Student Disciplinary Action ......................................................................................................... 154
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047–Student Standard Day ................................................................................................................ 156
048–Student Class Assignment ......................................................................................................... 157
049–Student Attendance .................................................................................................................... 158
050–Student Withdraw ....................................................................................................................... 159
051–Student End of Service ............................................................................................................... 160
052–Student Club Membership .......................................................................................................... 163
060–Staff Member Extract .................................................................................................................. 163
062–Staff Member Current Assignment Extract ................................................................................. 165
063–Staff Member Class Assignment ................................................................................................ 167
080–Student Final Grade ................................................................................................................... 170
081–Student TA Instructional Services .............................................................................................. 173
082–Student TA Support Services ..................................................................................................... 175
083–Student Choice Applied .............................................................................................................. 176
Chapter Six : Mapping ........................................................................ 177
Transmit Header Map ............................................................................................................................... 178
200 Day Calendar Map ............................................................................................................................. 179
200 Day Event Calendar Map ................................................................................................................... 181
District Bus Map ........................................................................................................................................ 182
Instructional Program Map ........................................................................................................................ 184
Instructional Program Report Period Map ................................................................................................. 186
School Days Map ...................................................................................................................................... 187
Class Section Map .................................................................................................................................... 188
Class Section Schedule Map .................................................................................................................... 191
Student Map .............................................................................................................................................. 192
Student Enrollment Map ............................................................................................................................ 195
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Student Ineligibility Funding Status Map ................................................................................................... 198
Student Instructional Grade Map .............................................................................................................. 200
Student Classification Map........................................................................................................................ 201
Student Transportation Map...................................................................................................................... 202
Student Disciplinary Action Map ............................................................................................................... 204
Student Standard Day Map ....................................................................................................................... 206
Student Class Assignment Map ................................................................................................................ 208
Student Attendance Map ........................................................................................................................... 210
Student Withdraw Map .............................................................................................................................. 211
Student End of Service Map ..................................................................................................................... 213
Student Club Membership Map ................................................................................................................ 215
Staff Member Map ..................................................................................................................................... 216
Staff Member Current Assignment Map .................................................................................................... 218
Staff Member Class Assignment Map ....................................................................................................... 219
Student Final Grade Map .......................................................................................................................... 220
Student TA Instructional Services Map ..................................................................................................... 222
Student TA Support Services Map ............................................................................................................ 223
Student Choice Applied Map..................................................................................................................... 224
Special Education Option Map .................................................................................................................. 225
Special Education Disabilities Map ........................................................................................................... 226
Transmit Trailer Map ................................................................................................................................. 227
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ABOUT THIS MANUAL Edupoint Educational Systems develops software with multiple release dates for the software and related documentation. The documentation is released in multiple volumes to meet this commitment.
DOCUMENT HISTORY Date Edition Revision Content
September 2014 1 0 Initial document release.
September 2014 1 1 Added field locations for extracts.
March 2015 1 2 Added reports.
August 2015 1 3 Updated to release 9.0.11.0.
May 2016 1 4 Added Mapping information.
TENNESSEE STATE REPORTING INTRODUCTION This guide has been created for Tennessee users as a supplement to the standard Synergy SIS documentation. It describes how data fields and functionality differ from the standard product to accommodate Tennessee Department of Education (TDOE) reporting requirements. It also describes the Synergy SIS processes for reviewing and submitting data to TDOE.
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CONVENTIONS USED IN THIS GUIDE Bold Text Bold Text - Indicates a button or menu or other text on the screen to
click, or text to type.
Tip – Suggests advanced techniques or alternative ways of approaching the subject.
Note – Provides additional information or expands on the topic at hand.
Reference – Refers to another source of information, such as another manual or website
Caution – Warns of potential problems. Take special care when reading these sections.
BEFORE YOU BEGIN Before installing any of the Edupoint family of software products, please be sure to review the system requirements and make sure the district’s computer hardware and software meet the minimum requirements. If there are any questions about the system requirements, please contact an Edupoint representative at (877) 899-9111.
Caution: The Edupoint family of software does not support the use of pop-up blockers or third-party toolbars in the browser used to access SYNERGY SIS. Please disable any pop-up blockers (also known as pop-up ad blockers) and extra toolbars in the browser before logging into any Edupoint product.
At any point, if there are any technical difficulties, please contact the Edupoint technical support team at [email protected] or by phone at 1-877-899-9111 option 1.
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Chapter One DATA SETUP AND ADMINISTRATION
This chapter contains the following information:
► Setup Introduction
► Getting Started
► Lookup Tables
► TN School Calendar Data, Events, and Requirements
► Reporting Periods, School Calendars, and Events
► Attendance
► Discipline
► Courses and Sections
► Student Classifications
► Supplemental Education Services (SES) ► TA Support Services
► TA Instructional Services
► Student Programs
► Student Clubs
► Transportation
► Staff ► Student
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SETUP INTRODUCTION This chapter provides information about setting up Synergy SIS and performing administrative functions to collect and maintain data for TDOE reporting. It is essential to review and perform the required setup prior to entering data as described in the next chapter.
GETTING STARTED Before performing the setup and data entry instructions in this guide, Tennessee users should complete these activities to support a smoother setup process:
• Consult the Tennessee Department of Education (TDOE) to identify valid codes for state reporting. Helpful information can be found at http://www.tn.gov/education/districts/eis.shtml.
• Identify the state-assigned District Number and the state-assigned School Number for each school in the district as defined in the TDOE SDE Directory.
• Identify a Synergy SIS user with login access to district and school data.
• Gather the Synergy SIS administrator and user guides for reference if needed.
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LOOKUP TABLES A lookup table contains a set of values that appear as options in a Synergy SIS drop-down list. Each value includes a description and one or more codes used for state reporting.
This guide addresses lookup table setup for TDOE reporting.
Reference: For more information about setting up lookup tables, see Synergy® SIS System Administrator Guide.
Lookup Tables for Tennessee State Reporting
These lookup tables are used for TDOE reporting and must have code values defined.
Table Group Table Description K12 Diploma Type State-defined Completion Documents. Refer to TDOE for
valid values.
Grade State-defined Instructional Grades for student grade level assignments. Refer to TDOE for valid values.
Note: The State Code field must be the state-defined instructional grade code. The Alt Code 3 field must be a full grade level code. For example, “Fifth Grade Transitional” would have a State Code of “T5” and an Alt Code 3 of “05”.)
Graduation Semester Periods in which students are awarded Completion Documents (for example, early or summer). Refer to TDOE for valid values.
Initial Ninth Grade Year School year in which students are promoted to the ninth grade.
Language State-defined Language Codes for languages spoken by individuals. Refer to TDOE for valid values.
K12.AttendanceInfo Supplemental Funding Cat Funding sources for sections of a course.
Note: The State Code field must be F for a course to be reported as federally funded.
K12.CourseHistoryInfo Course History Type Configures and stores Course History information for printing transcripts.
Note: The State Code field must be N for a course to be excluded from the 080 Extract.
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Table Group Table Description Mark State-defined Student Alpha Grades for letter grade
assignments. Refer to TDOE for valid values. K12.CourseInfo Academic Type Course academic types (for example, standard or honors).
Note: The State Code field must be H for a course to be reported as an Honors course.
Class Indicator Statuses for participation in dual enrollment and dual credit high school courses. Refer to TDOE for valid values.
Course Duration Terms for courses (for example, semester or quarter). Refer to TDOE for valid values.
Department Departments that oversee courses.
Note: The Alt Code 3 field must be the state-defined TA Instructional Services code for the department if students will provide TA instructional assistance for courses in the department. Refer to TDOE for valid values.
Funding Source Funding sources for courses and their sections.
Note: The Alt Code 3 field must be F for a course to be reported as federally funded.
Postsecondary Institution Post-secondary institutions, especially partner institutions that provide dual credit or dual enrollment opportunities to high school students. Refer to TDOE for valid codes.
K12.CourseInfo State Course Code Tennessee SDE course codes.
Note: This table is required only if the checkbox is selected at District Setup Screen > System Tab > Other Options Area > Show State Course Code as Lookup Field.
Technical Provider Provider of a CTE course as it relates to funding.
Note: The State Code field must be F for Funded to indicate the district receives funding for students taking the CTE course. An empty State Code field indicates the district does not receive funding for students taking the course (for example, district students are sent to a different district offering the course).
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Table Group Table Description K12.Demographics Year End Status End of service actions for students at the end of the school
year (for example, promoted or retained). Refer to TDOE for valid values.
Note: The State Code field must be P for Promoted or
R for Retained or D for Demoted.
Summer Withdrawal Code State-defined Withdrawal Codes indicating why a student was withdrawn from a school. Refer to TDOE for valid codes.
K12.Discipline Modifications Modifications to the disposition (disciplinary action) of an incident (offense). Refer to TDOE for valid values.
Note: The State Code field must be 1 for modifications for special education students.
K12.DisciplineInfo Authority Authorities for the disposition (disciplinary action) imposed on a special education student. Refer to TDOE for valid values.
K12.Enrollment Course of Study Courses of study for a student’s enrollment. Refer to TDOE for valid values.
District Districts other than an individual’s primary or home district. For example, a district that provides services to students from another district.
Enter Code State-defined Enrollment Reasons for student attendance at a school. Refer to TDOE for valid values.
Note: The State Code field must be a TDOE code. The Alt Code 3 field must be S for out-of-district concurrent enrollments.
Leave Code State-defined Withdrawal Codes indicating why a student was withdrawn from a school. Refer to TDOE for valid codes.
School Schools other than an individual’s primary or home school. For example, a school that provides services to students from another district.
K12.Enrollment School Choice Status Indicators of choice for student transfers.
Note: The State Code field must be Y for a choice to be reported as a transfer due to student choice.
Tuition Payer Code Indicators of student eligibility for state funding. Refer to TDOE for valid values.
K12.ProgramInfo Ell Program Code State defined English Language Background codes for students. Refer to TDOE for valid values.
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Table Group Table Description Frm Code State-defined Student Classifications for free and reduced
meal participation. Refer to TDOE for valid codes.
Note: It is not necessary to define the code for full price paid lunch. State reporting assumes that students without a free or reduced lunch meal classification are full price paid lunch students.
Nighttime Residence Homeless student residences. Refer to TDOE for valid values.
K12.ScheduleInfo Defined Class Type Structures for classes (for example, traditional or pull-out). Refer to TDOE for valid values.
Staff Responsibility Responsibilities a teacher or staff member contributes to a class.
Note: The State Code field must contain Y for Teacher of Record and N for Not Teacher of Record.
K12.Setup Calendar Type Value to uniquely identify school calendars for the current school year.
Required format is X## where:
• X = T for Traditional or Y for Year Round Calendar
• ## = Unique digits representing a specific Calendar
Number or Instructional Program
Non District School Type Sources of transferred course credit.
Note: The State Code field must be P for Private and
O for Out-of-State. The State Code field can be blank if the source institution is neither private nor out-of-state.
K12.Staff District Support Type State-defined Staff Assignment Positions held by staff members within a district. Refer to TDOE for valid values.
Support Type State-defined Staff Assignment Positions held by staff members within a school. Refer to TDOE for valid values.
Licensure Check Reasons that licensure information cannot be located for staff members (for example, new or university teacher). Refer to TDOE for valid values.
K12.TN Event Duration Amounts of time for a recognized Calendar Event. Refer to TDOE for valid values.
Event Types State-defined Calendar Events that occur during the school year. Refer to TDOE for valid values.
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Table Group Table Description K12.TransportationInfo Fuel Type Types of fuel used by school buses or other vehicles.
Refer to TDOE for valid values.
Vehicle Type Types of school buses or other vehicles. Refer to TDOE for valid values.
Revelation Country Countries of the world.
Note: The State Code field must be the state-assigned country code.
County Counties in U.S. states.
Note: The State Code field must be the state-assigned county code. The Alt Code 3 field must be the two letter postal abbreviation for a state.
Ethnicity Race categories. Refer to TDOE for valid values.
Note: The State Code field must be the state-assigned race code. For the five federally defined race categories, the Alt Code 3 field must be:
• AI – American Indian or Alaska Native
• A – Asian
• B – Black or African American
• N – Native Hawaiian or Other Pacific Islander
• W – White
State States in the United States.
Note: The State Code field must be the state-assigned code for the U.S. state.
SPID The State Person ID generated by the TN-Ed-Fi person identity application.
Date First Enrolled in ESL Date student first enrolled in an ESL program, format CCYYMMDD. Value is all zeroes if never in an ESL program.
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Lookup Table Definition Screen
The Lookup Table Definition screen enables users to define the values available for selection in Synergy SIS drop-down fields along with the associated codes for state reporting.
Figure 1-1 - Lookup Table Definition screen
Field Name TN Description ListOrder Number that determines the sort order of values in both the lookup grid and
associated Synergy drop-down fields. If the column is blank or fields contain the same number, values are sorted by the Code field in ascending alphanumeric order.
Code Unique alphanumeric code (up to five characters) used by the system to link tables in the database. This can be the code used by the state or district. By default this code is used for state reporting unless a code exists in the State Code column, in which case the State Code is used for state reporting.
Description Text that appears for user selection in a drop-down field on a Synergy SIS screen. Other SIS Code defined in a previous student record system for use in the data conversion
process to Synergy SIS. State Code Alphanumeric code used for state reporting. If a code exists in this field, state
reporting uses the State Code rather than the Code field. Alt Code 3 Special value used for data integration with another system or code for state
reporting in specific circumstances. Alt Code SIF Code used by the Schools Interoperability Framework (SIF) schema. Not typically
used for state reporting. Ed-Fi Code Code for Ed-Fi reporting (if applicable).
Status Year Start The school year in which the value becomes available for selection in the system. For example, if the code is valid starting school year 2015-2016, then select 2015. If no start date is selected, the code is available immediately.
Status Year End The final school year in which the value is available for selection in the system. For example, if the code is no longer valid for school year 2015-2016, then select 2014.
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Add a Value to a Lookup Table
1. Consult the list of Lookup Tables for Tennessee State Reporting to identify a table that requires a new value.
2. Navigate to Synergy SIS > System > Setup > Lookup Table Definition.
3. Scroll to find the table group that contains the table and then expand the group.
4. Click the table name to see the Lookup Values grid.
5. In the Lookup Values grid, click Add to add a new lookup value line.
6. Complete the lookup value fields.
7. Click Save.
Assign a State Reporting Code to an Existing Lookup Table Value
1. Consult the list of Lookup Tables for Tennessee State Reporting to identify a table that requires state codes.
2. Navigate to Synergy SIS > System > Setup > Lookup Table Definition.
3. Scroll to find the table group that contains the table and then expand the group.
4. Click the table name to see the Lookup Values grid.
5. On a populated lookup value line in the Code, State Code, or Alt Code 3 field, type a code required for state reporting.
6. Click Save.
Deactivate a Lookup Table Value
This procedure describes how to deactivate a lookup table value containing codes that are no longer valid for state reporting. Deactivated values are no longer available for selection but remain in the system for historical reporting purposes.
Caution: Do not modify or delete lookup table values that contain outdated state reporting codes that are still used for historical reporting purposes. Instead, deactivate the value and then add a new lookup table value that contains the updated state reporting codes.
1. Consult the list of Lookup Tables for Tennessee State Reporting to identify a table that requires state reporting codes.
2. Navigate to Synergy SIS > System > Setup > Lookup Table Definition.
3. Scroll to find the table group that contains the table and then expand the group.
4. Click the table name to see the Lookup Values grid.
5. On the lookup value line in the State Code field, remove the text in the field.
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6. In the Status Year End field, select the school year in which the value should no longer be available for selection in the system.
7. Click Save.
Sort Lookup Values
In the Lookup Values grid, click the up and down arrows in any column heading to temporarily sort the grid in ascending or descending alphanumeric order by column data.
To modify the default display order of the grid, use the ListOrder field as described in Lookup Table Definition Screen.
Product Owned Lookup Tables
Certain Synergy lookup tables are “product owned” meaning that values cannot be added, modified, or deleted. In product-owned tables, codes in the Code, State Code, and Alt Code 3 columns are fixed.
The lookup table for gender (Revelation.Gender) is an example of a product-owned table:
Figure 1-2 - Lookup Table Definition Screen for a Product-Owned Lookup Table
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Organization
This guide addresses organization setup for TDOE reporting.
Reference: For more information about organization setup, see Synergy® SIS System Administrator Guide.
District Number
The Organization Detail screen for districts stores the District Number, which is essential for TDOE reporting. This must be an active District Number in the Tennessee SDE Directory. Verify the District Number is in Synergy.
Figure 1-3 - Organization Detail Screen for Districts – District Tab
School Number
The Organization Detail screen for schools stores the School Number (State CTDS Code), which is essential for TDOE reporting. This must be an active School Number in the Tennessee SDE Directory. Verify the School Number is recorded in Synergy.
Figure 1-4 - Organization Detail Screen for Schools – School Tab
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Verify District and School Numbers for State Reporting
1. Navigate to Synergy SIS > System > Setup > Organization.
2. In the organization tree, click the district name to open the Organization detail screen for districts.
3. On the District tab in the District Number field, verify or type the state-assigned district code.
4. Click Save.
5. In the organization tree beneath the district name, expand a group.
6. Click the school name to open the Organization detail screen for schools.
7. On the School tab in the State CTDS Code field, type or verify the state-assigned school code.
8. Click Save to save changes to district or school numbers.
Exclude a School from State Reporting
The School Setup screen contains an option to exclude a school from TDOE reporting.
Figure 1-5 - School Setup Screen – Basic Info Tab – Other Info Area
1. Change the Focus to the school to be excluded from state reporting.
2. Navigate to Synergy SIS > System > Setup > School Setup.
3. On the Basic Info tab in the Other Info area, select the Exclude from State Reporting checkbox.
Note: Clear the checkbox to include the school in state reporting.
4. Click Save.
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TN District Calendar, Events, and Requirements
In addition to defining the District Calendar, district calendar information on the District State Requirements screen must be completed for TDOE reporting.
Reference: See Synergy® SIS Attendance Administrator Guide for information on defining District Calendars.
District State Requirements Screen
The District State Requirements screen for Tennessee collects information related to the 200 Day Calendar and Calendar Events, which are typically applicable to all schools in the district. (For similar school-specific calendar information, see TN School Calendar Data, Events, and Requirements). This screen also collects other district-related information required for TDOE reporting.
Figure 1-6 - District State Requirements Screen – Options Tab
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DISTRICT CALENDAR OPTIONS AREA Field Name TN Description Calendar Type Unique value identifying the calendar within the district for the current school year.
See lookup table K12.Setup.Calendar Type.
Stockpile Inclement Weather Days
Number of stockpile days designated for inclement weather.
Stockpile Professional Development Days
Number of stockpile days that may be used for professional development.
In Service Days Number of days for discretionary in-service education. Optional In Service Days Number of days for individual choice of professional development activities. Parent Teacher Conference Days
Number of days planned for parents and teachers to meet.
Teacher Vacation Days Number of days for teacher paid vacation. Abbreviated Days Number of instructional days that have been shortened to less than the state
minimum school day of 6.5 hours. Discretionary Teacher Vacation Days
Number of days for discretionary teacher vacation.
Discretionary In Service Days
Number of days for discretionary in-service education.
Discretionary Administrative Days
Number of days for discretionary administrative activities.
Discretionary Instructional Days
Number of days for discretionary instructional days.
Discretionary Other Days Number of days for discretionary non-administrative activities and discretionary non-instructional days.
Instructional Days Number of days for classroom instruction.
DISTRICT WIDE EVENTS GRID District wide events are applicable to, and reported for, all schools in the district. For information about defining school events that differ from district events, see School Specific Events on the School State Requirements Screen. Field Name TN Description Event Date Date of an instructional or non-instructional event at all district schools.
Event Type State-defined Calendar Event for all district schools. See lookup table K12.TN.Event_Types.
Instructional Day Selected checkbox indicates the event is counted as an instructional day. Cleared checkbox indicates the event is not counted as an instructional day.
Event Duration Amount of time recognized for the event at all district schools. See lookup table K12.TN.Event_Duration.
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STUDENT STANDARD DAY GRID Field Name TN Description Grade Student grade level. See lookup table K12.Grade. Minutes Per Day Number of instructional minutes in a standard full-time school day for students in a
specified grade level (sometimes called Standard Day).
• For grades 9-12, this value typically excludes lunch. Per TDOE, lunch minutes do not count as instructional minutes for high school students.
• For grades K-8, this value typically includes lunch. Per TDOE, lunch minutes count as instructional minutes for elementary and middle school students.
This field can be overridden for a specific student on the Student Screen using the Standard Day Minutes field.
Note: This is not the same as Student Minutes Per Day on the School State Requirements Screen.
EXTRACT GENERATION NOTIFICATION Field Name TN Description Email Address for Critical Errors
Email address that receives notification of critical errors resulting from the automated extract submission process.
Add District Calendar Details
1. Navigate to Synergy SIS > TN > Setup > District State Requirements.
2. On the Options tab in the District Calendar Options grid, click Add to open the District Calendar Options screen.
3. Complete the calendar options fields.
4. Click Save.
Add a District Wide Event
1. Navigate to Synergy SIS > TN > Setup > District State Requirements.
2. On the Options tab in the District Calendar Options grid, highlight a calendar type line.
3. Click Show Detail to open the District Calendar Options Detail screen for the calendar type.
4. In the District Wide Events grid, click Add to add a new district event line.
5. Complete the district wide event fields.
6. Click Save.
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Caution: When a district event is added, it is possible that each School Calendar in the district must be updated as well. See Events and School Calendars for more information.
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Define Standard Day Minutes by Grade Level
1. Navigate to Synergy SIS > TN > Setup > District State Requirements.
2. On the Options tab in the Student Standard Day grid, click Add to add a new grid line.
3. Complete the student standard day fields.
4. Click Save.
Specify Email Address for Critical Extract Error Notifications
1. Navigate to Synergy SIS > TN > Setup > District State Requirements.
2. On the Options tab in the Extract Generation Notifications area, type an email address in the Email Address for Critical Errors field.
3. Click Save.
TN SCHOOL CALENDAR DATA, EVENTS, AND REQUIREMENTS In addition to defining the School Calendar, school calendar information on the State Requirements screen must be completed for TDOE reporting.
Reference: See Synergy® SIS Attendance Administrator Guide for information on defining School Calendars.
School State Requirements Screen
The School State Requirements screen Tennessee collects information related to a school calendar and events. (For calendar information applicable to all district schools, see TN District Calendar, Events, and Requirements.)
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Figure 1-7 - State Requirements Screen – Options Tab
SCHOOL CALENDAR OPTIONS AREA Field Name TN Description These fields are specific to the school in Focus.
Student Minutes Per Day Number of minutes in a standard full-time school day, including instructional minutes and lunch, for students at the school (sometimes called Student Day). For example, if high school students receive 390 minutes of instruction plus 30 minutes of lunch, this value is 420.
Note: This is not the same as Standard Day Minutes Per Day on the District State Requirements Screen.
Teacher Minutes Per Day Number of minutes in a standard full-time day, including lunch, for teachers in the instructional program at the school.
Spring Block Begin Date Day spring block begins for a school on block schedule. Stockpile Professional Development Days
Number of stockpile days the school declares for professional development (completed only when the district does not declare stockpiling on the District State Requirements Screen).
Block Schedule Selected checkbox indicates the school uses block schedule. Cleared checkbox indicates the school does not use block schedule.
SCHOOL SPECIFIC EVENTS GRID School specific events are only those that differ from District Wide Events defined on the District State Requirements Screen. District wide events are applicable to, and reported for, all schools in the district and are not repeated in the School Specific Events grid. Field Name TN Description Event Date Date of an instructional or non-instructional event at the school.
Event Type State-defined Calendar Event for the school. See lookup table K12.TN.Event_Types. Instructional Day Selected checkbox indicates the school event is counted as an instructional day.
Cleared checkbox indicates the event is counted as a non-instructional day. Event Duration Amount of time recognized for the school event. See lookup table
K12.TN.Event_Duration.
Add School Calendar Details
1. Change the Focus to a particular school.
2. Navigate to Synergy SIS > TN > Setup > School State Requirements.
3. On the Options tab, complete the school calendar options fields.
4. Click Save.
Add a School-Specific Event
1. Navigate to Synergy SIS > TN > Setup > School State Requirements.
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2. On the Options tab in the School Specific Events grid, click Add to add a new school event line.
3. Complete the school specific events fields.
4. Click Save.
Caution: When a school event is added, it is possible that the School Calendar must be updated as well. See Events and School Calendars for more information.
REPORTING PERIODS, SCHOOL CALENDARS, AND EVENTS This section describes the important relationships between reporting periods, school calendars, and TDOE-defined events.
School Calendars and Reporting Periods
A Tennessee reporting period, sometimes called an accounting period or attendance period, comprises 20 successive instructional days. (For schools that stockpile in accordance with Tennessee state law, the final reporting period might have less than 20 days.)
Caution: For TDOE reports and extracts, reporting periods are calculated for each school from the School Calendar Screen in Attendance Setup. For this reason, it is essential that each School Calendar in the district accurately reflect all instructional and non-instructional days.
Reference: The District Calendar can be used to update all School Calendars. For more information about updating School Calendars, see Synergy® SIS Attendance Administrator Guide.)
In this example, Report Period 01 begins on 7/30 and ends on 8/29. Report Period 02 begins on 9/2 and ends on 9/29. Only instructional days are used to calculate each reporting period, and all non-instructional days are skipped.
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Figure 1-8 - School Calendar Screen – School Calendar Tab
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Events and School Calendars
When events that affect instructional days occur, any change must be recorded in multiple locations including school calendars and Tennessee district-wide or school-specific events.
For example, January 20th is scheduled as an instructional day but schools close that day due to inclement weather. The district does not stockpile via extended school days and must make up the missed day. Although April 3rd had been scheduled as a vacation day, it is designated as the make-up day for January 20th, and students will now attend classes on April 3rd.
1. Revise each School Calendar in the district to reflect the changes. (See School Calendars and Reporting Periods for more information.)
Original School Calendar Revised School Calendar
Figure 1-9 - School Calendar Screen – School Calendar Tab
2. Update the District Wide Events grid to reflect the changes. (If the event had been limited to a single school in the district, update the School Specific Events grid.)
Figure 1-10 - District State Requirements Screen – Options Tab
ATTENDANCE
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The Tennessee Department of Education specifies attendance codes that must be reported to the state. Refer to TDOE for the list of valid attendance codes.
Define Attendance Codes
Reference: This guide addresses attendance code definition for TDOE reporting. For more information about setting up attendance information, see Synergy® SIS Attendance Administrator Guide.
In Synergy SIS, the state-specified attendance codes are associated with attendance reasons defined on the District Attendance Code screen.
Caution: When associating TDOE attendance codes with attendance reasons, the State Code must contain a valid TDOE attendance code to be included in state reporting.
For example:
Figure 1-11 - District Attendance Code Screen – Attendance Reasons Tab
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Include an Attendance Code in State Reporting
The District Attendance Code screen includes an option to include selected attendance codes in state extracts and reports. Districts and schools can define multiple attendance codes, but only designated codes are included in state reporting.
Figure 1-12 - District Attendance Code Screen – Attendance Reasons Tab
1. Navigate to Synergy SIS > Attendance > Setup > District Attendance Code.
2. On the Attendance Reasons tab in the Attendance Reasons grid, select the Report to State checkbox to include a code in state reporting.
Note: Clear the checkbox to exclude the code from state reporting
3. Ensure that the State Code field contains a valid TDOE attendance code.
Note: If this field is empty, the code will not be included in TDOE reporting.
4. Click Save.
DISCIPLINE The Tennessee Department of Education specifies disciplinary information that must be reported to the state. Refer to TDOE for the list of valid disciplinary codes.
Offenses and Disciplinary Actions
This guide addresses discipline definition for TDOE reporting.
Reference: For more comprehensive information about setting up discipline information, see Synergy® SIS Discipline and Conference Administrator Guide.
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Define Offense Codes (Violations)
In Synergy SIS, the state-specified offense codes are defined at the district level as discipline codes on the District Discipline Code Setup screen.
Caution: On the District Discipline Code Setup screen, the State Code fields must match the state-specified offense codes.
For example:
Figure 1-13 - District Discipline Code Setup Screen – Discipline Codes Tab
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Define Disciplinary Action Codes (Dispositions)
In Synergy SIS, the state-specified disciplinary action codes are defined at the district level as disposition codes on the District Disposition Code Setup screen.
Caution: When defining disposition codes on the District Disposition Code Setup screen:
• The State Code fields must match the state-specified disciplinary codes.
• A unique Severity number must be specified for each state code (where “1” represents the highest severity).
Figure 1-14 - District Disposition Code Setup Screen – Disposition Codes Tab
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Include an Offense Code (Violation) in State Reporting
The District Discipline Code Setup screen includes an option to include selected primary, secondary, and tertiary offense codes (violations) in state extracts and reports. Districts and schools can define multiple offense codes, but only designated codes are included in TDOE reporting.
Caution: All state-defined offense codes should be marked for inclusion in state reporting.
Figure 1-15 - District Discipline Code Setup Screen – Discipline Codes Tab
1. Navigate to Synergy SIS > Discipline Incident > Setup > District Discipline Code Setup.
2. Find the discipline code record.
3. On the Discipline Codes tab, select the primary offense Report To State checkbox to include it (along with any designated secondary and tertiary offenses) in state reporting.
Note: Clear the checkbox to exclude the primary offense (and any secondary and tertiary offenses regardless of their own Report To State selections) from state reporting.
4. In the Discipline Codes grid, select the Report To State checkbox to include a secondary offense (along with any tertiary offenses regardless of their own Report To State selections) in state reporting.
Note: Clear the checkbox to exclude a secondary offense and any tertiary offenses (regardless of their own Report To State selections) from state reporting.
5. In the Discipline Codes grid, select a line and then click Show Detail to open the Discipline Detail screen.
6. On the Discipline Detail tab in the Detail 1 Codes grid, select the Report to State checkbox to include the tertiary offense in state reporting.
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Note: Clear the checkbox to exclude a tertiary offense from state reporting.
7. Click Save.
Include a Disciplinary Action Code (Disposition) in State Reporting
The District Disposition Code Setup screen includes an option to include selected disciplinary action codes (dispositions) in state extracts and reports. Districts and schools can define multiple disciplinary action codes, but only designated codes are included in TDOE reporting.
Caution: All state-defined disciplinary action codes should be marked for inclusion in state reporting.
Figure 1-16 - District Disposition Code Setup Screen – Disposition Codes Tab
1. Navigate to Synergy SIS > Discipline Incident > Setup > District Disposition Code Setup.
2. Find the disposition code record.
3. On the Disposition Codes tab, select the primary disciplinary action Report To State checkbox to include it in state reporting.
Note: Clear the checkbox to exclude the primary disciplinary action (and any secondary and tertiary actions regardless of their own Report To State selections) from state reporting.
4. In the Disposition Codes detail screen, select the Report To State checkbox to include a secondary offense (along with any tertiary offenses regardless of their own Report To State selections) in state reporting.
Note: Clear the checkbox to exclude a secondary disciplinary action and any tertiary actions (regardless of their own Report To State selections) from state reporting.
5. In the Disposition Codes grid, select a line and then click Show Detail to open the Disposition Detail screen.
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6. On the Disposition Detail tab in the Detail 1 Codes grid, select the Report to State checkbox to include the tertiary disciplinary action in state reporting.
Note: Clear the checkbox to exclude a tertiary action from state reporting.
7. Click Save.
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Primary Offense (Violation) by Severity
For TDOE reporting, if there are multiple violations associated with a student incident, identify the student’s primary violation. The primary violation (or main reason that dispositions were administered) is identified by assigning severity to violations where “1” represents the highest severity.
Define the violation severity during violation setup or leave blank. The violation severity (if any) can be overridden at the incident level for all involved students and then again at the student level for a specific participant.
Caution: If a student has multiple violations for a single incident, identify only one violation as the primary using severity. In this example where the student has three violations, the violation with a Severity Override of “1” will be reported as the primary reason the student received one or more dispositions for this incident.
Reference: For more information, see Synergy® SIS Discipline and Conference Administrator Guide.
Figure 1-17 - Student Incident Screen – Discipline Tab
COURSES AND SECTIONS The Tennessee Department of Education specifies course related information that must be reported to the state.
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Reference: For more comprehensive information about managing course and section data, see Synergy® SIS Scheduling and Course Guide.
District Course Screen
The District Course screen includes fields that have been customized for TDOE reporting. This section describes data collected by the customized fields.
District Course Screen – Course Tab
Figure 1-18 - District Course Screen – Course Tab
OTHER PROVIDER INFORMATION AREA Field Name TN Description Provider ID SDE District Number and School Number for the location offering the course.
Completed only when the course is offered outside of the current district.
Note: Format must be DDD-SSSS where DDD is the district number and SSSS is a school number. For courses offered by non-public schools and off-campus locations (such as technology centers, universities, or private schools), refer to TDOE for valid district and school values.
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District Course Screen – Description Tab
Figure 1-19 - District Course Screen – Description Tab
STATE COURSE CLASSIFICATION AREA Field Name TN Description State Course Code State-defined course code (which might differ from the Course ID).
Note: This field can appear as text entry or dropdown. If the field is a dropdown, see lookup table K12.CourseInfo.State Course Code.
Class Indicator Dual enrollment or dual credit indication for a high school course. See lookup table K12.CourseInfo.Class Indicator.
PostSecondary Institution
Postsecondary partner institution that provides dual enrollment or dual credit for high school students in the course. See lookup table K12.CourseInfo.Postsecondary Institution.
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Section Screen
The Section screen includes fields that have been customized for TDOE reporting. This section describes data collected by the customized fields.
Figure 1-20 - Section Screen – Current Students Tab
STATE REPORTING AREA Field Name TN Description Defined Class Type Structure of the class (for example, traditional). See lookup table
K12.ScheduleInfo.Defined Class Type. Vocational Outside IEP Selected checkbox indicates a CTE course is above the base 23.5 Special Education
contact hours. Cleared checkbox indicates a CTE course is not above the base 23.5 Special Education contact hours.
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Override Instructional Minutes for a Section
Some classes might need to count toward student scheduled minutes for a different duration than the period in which they occur.
For example, lunch for high school students is scheduled during a 30 minute period, but those 30 minutes are not considered instructional time. By specifying an instructional minutes override of “0”, the lunch class does not count toward a student’s scheduled minutes. In this way, lunch can be reported to TDOE with a duration of 0 minutes.
Figure 1-21 - Section Screen – Current Students Tab
1. Navigate to Synergy SIS > Schedule > Section.
2. Find the section record.
3. In the Instructional Minutes Override field, type a number.
4. Click Save.
Exclude a District Course from State Reporting
The District Course screen contains an option to exclude a selected course (and all sections of the course) from TDOE reporting.
Figure 1-22 - District Course Screen – Course Tab – Other Information Area
1. Navigate to Synergy SIS > Course > District Course.
2. Find the course record.
3. On the Course tab in the Other Information area, select the Exclude From State Reporting checkbox.
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Note: Clear the checkbox to include the course and its sections in state reporting. See also Exclude a School Course (Section) from State Reporting to exclude only specific sections of a course.
4. Click Save.
Exclude a School Course (Section) from State Reporting
The Section screen contains an option to exclude a selected section of a course from TDOE reporting.
Figure 1-23 - Section Screen – Current Students Tab – State Reporting Area
1. Navigate to Synergy SIS > Schedule > Section.
2. Find the section record.
3. On the Current Students tab in the State Reporting area, select Yes in the Exclude From State Reporting field.
Note: If the entire course has been excluded, the Course Excluded From State Reporting checkbox will be selected and the section cannot be included in state reporting (see Exclude a District Course from State Reporting for more information).
4. Click Save.
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CTE Courses
For TDOE reporting, identify CTE courses on the District Course screen.
Figure 1-24 - District Course Screen – Course Tab – Carl Perkins / CTE Programs Area
CARL PERKINS / CTE PROGRAMS AREA Field Name TN Description Program Code State-defined CTE program code for the course (for example: AG, GOV, STEM). All
sections of a course with a CTE Program Code are assumed to be CTE classes.
Technical Provider The provider of the course as it relates to funding. See lookup table K12.CourseInfo.Technical Provider.
STUDENT CLASSIFICATIONS The Tennessee Department of Education specifies student classifications that must be reported to the state. Refer to TDOE for the list of valid student classification codes.
Define a Student Classification
To define the Student Classifications required for TDOE reporting (for example, the Homeless and Title 1 classifications), use the Needs/Programs Definition Screen as described in Define a Student Need/Program.
Caution: On the Needs/Programs Definition screen, the State Code must match the state-specified student classification code.
For example:
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Figure 1-25 - Needs/Programs Definition Screen – Programs Tab
Note: The lunch related classifications must be defined in lookup table K12.ProgramInfo.Frm Code rather than here with other student classifications.
SUPPLEMENTAL EDUCATION SERVICES (SES) The Tennessee Department of Education specifies that supplemental education services (SES) information must be reported to the state.
Define Supplemental Education Services Codes
To define Supplemental Education Services required for TDOE reporting, use the Needs/Programs Definition Screen as described in Define a Student Need/Program.
Caution: When defining Supplemental Educational Services Codes on the Needs/Programs Definition screen:
• The overall State Code must be SES.
• In the Programs grid, the State Code must be SES-A to indicate a student has applied for SES.
• In the Programs grid, the State Code must be SES-R to indicate a student is receiving SES.
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Figure 1-26 - Needs/Programs Definition Screen – Programs Tab
TA SUPPORT SERVICES The Tennessee Department of Education specifies TA Support Services codes that must be reported to the state. Refer to TDOE for a list of valid codes.
Define TA Support Services Codes
To define TA Support Services required for TDOE reporting, use the Needs/Programs Definition Screen as described in Define a Student Need/Program.
Caution: When defining TA Support Services codes on the Needs/Programs Definition screen:
• The overall State Code must be TASA.
• In the Programs grid, the Program Code and State Code fields must match the state-specified TA Support Services codes.
Figure 1-27 - Needs/Programs Definition Screen – Programs Tab
TA INSTRUCTIONAL SERVICES
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The Tennessee Department of Education specifies TA Instructional Services codes that must be reported to the state. Refer to TDOE for a list of valid codes.
Note: Students are identified as providing TA instructional assistance when they are designated as a teacher’s aide in a class where the associated district course is offered by a department with a TA Instructional Services code.
Assign TA Instructional Services Code to District Course
Figure 1-28 - District Course Screen – Course Tab
1. Navigate to Synergy SIS > Course > District Course.
2. On the Course tab in the Course Info area, select a Department for which a TA Instructional Services code has been defined in lookup table K12.CourseInfo.Department.
3. Click Save.
STUDENT PROGRAMS In Student Programs, the Needs/Programs Definition screen is used by districts to define student needs any related programs in which students participate. For TDOE reporting, this screen is used to define information for:
• Student Classifications
• Supplemental Education Services (SES)
• TA Support Services
• TA Instructional Services
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Needs/Programs Definition Screen
Figure 1-29 - Needs/Programs Definition Screen – Programs Tab
Field Name TN Description State Code Code for a need or student classification as it appears in reports and extracts. Description Description of a need or student classification as it appears for assignment to
students.
Ed-Fi Code Reserved for future use. Locale N/A School Based A selected checkbox indicates the need can be added automatically to all students in
specified grade levels. A cleared checkbox indicates that the need cannot be added automatically to all students in specified grade levels. See Specify Grade Level Participation for School Based Needs/Programs for more information.
Reporting School School where programs or services for the specified need or classification are provided.
OPTIONS AREA Field Name TN Description Grades Grade levels for which the need or classification can be assigned. For example, if
only grades K-8 are selected, the need cannot be assigned to a ninth grader. If no grade levels are selected, the need can be assigned to students in any grade.
Note: If the need or classification is School Based, these grade selections do not affect student need assignment.
Do Not Report To State Selected checkbox indicates the need and associated programs are not included in state reporting. Cleared checkbox indicates the need and associated programs are included in state reporting.
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PROGRAMS GRID Field Name TN Description Program Code State code for the program or service associated with the need or student
classification.
Program Description Description of the program or service associated with the need or student classification.
State Code State code for the program or service associated with the need or student classification.
Ed-Fi Code Reserved for future use. Reporting School N/A Year Start School year in which the program or service became valid (if applicable). Year End School year in which the program or service is no longer valid (if applicable).
Define a Student Need/Program
1. Navigate to Synergy SIS > Student Programs > Setup > Needs/Programs Definition.
2. Click Add to open the Needs/Programs Definition Screen.
3. Complete the screen fields and then click Save.
4. In the Programs grid, click Add to add a new line for a program associated with the code.
5. Complete the grid line fields and then click Save.
6. In the Programs grid, click Show Detail to add or edit additional information about the line item.
7. Click Save.
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Specify Grade Level Participation for School Based Needs/Programs
For school based needs/programs, schools can specify the grade levels for which all students participate in the program.
Figure 1-30 - School Need Detail Screen – Program Available Detail Screen
1. Navigate to Synergy SIS > System > Setup > School Setup.
2. On the Basic Info tab in the Needs grid, highlight a need and then click the Show Detail link to open the School Need Detail screen.
Note: Only school based needs appear in the grid.
3. In the Programs Available grid, highlight a program and then click Show Detail to open the School Need Detail screen.
Note: This grid does not appear for needs that do not have programs.
4. In the Program Grade Availability area, select the grade levels for which the need/program is available.
5. Click Save.
6. In the Program Participation Grades grid, select the grades for which a student will be automatically enrolled in the need/program.
7. Click Save to enroll students in the school based need/program.
Note: This need appears on the Student Needs Screen > Needs Transactions tab (unlike manually added needs which appear on the Student Needs Screen > Needs tab).
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Figure 1-31 - Student Needs Screen – Needs Transaction Tab
Specify an Exit Method for Needs/Programs
Districts can specify how need/program enrollment is handled when inactivated students return to school:
• Exit Programs/Services on Student Inactivation – Inactivated students are automatically exited from all assigned needs. If a student returns to school in the same district, his or her previous needs must be manually re-added.
• Auto-Generate Needs Transactions – Inactivated students are automatically exited from all assigned needs. If a student returns to school in the same district, the student is automatically re-enrolled in his or her previously assigned needs
Figure 1-32 - Program Exit Codes Screen
1. Navigate to Synergy SIS > Student Programs > Setup > Program Exit Codes.
2. On the Programs tab in the General Area, select an exit method.
3. Click Save.
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Exclude a Need/Program from State Reporting
The Needs/Programs Definition screen includes an option to exclude a need from state reporting. Ensure that no classifications or services required for TDOE reporting are excluded in this way.
Figure 1-33 - Needs/Programs Definition Screen – Programs Tab – Options Area
1. Navigate to Synergy SIS > Student Programs > Setup > Needs/Programs Definition.
2. Find the need record.
3. On the Programs tab in the Options area, select the Do Not Report To State checkbox.
Note: Clear the checkbox to include the need in state extracts and reports.
4. Click Save.
STUDENT CLUBS The Tennessee Department of Education specifies Student Clubs that must be reported to the state. Refer to TDOE for the list of valid student club IDs.
Define Student Clubs
The state-specified student clubs are defined via Synergy SIS Student Groups.
Reference: For more information about setting up and managing student groups, see Synergy® SIS Student Groups Administrator Guide.
Caution: When defining Student Clubs on the District Groups screen, the group Code must match the state-specified Student Club ID.
For example:
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Figure 1-34 - District Groups Screen – Groups Tab
TRANSPORTATION The Tennessee Department of Education specifies district vehicle information that must be reported to the state.
Bus Screen
The Bus screen contains fields customized for TDOE reporting. This section describes data collected by the customized fields.
Figure 1-35 - Bus Screen – Bus Info Tab
VEHICLE SPECIFICATIONS AREA Field Name TN Description Bus Type Type of bus. See lookup table K12.TransportationInfo.Vehicle Type.
Fuel Type Type of fuel used by the bus. See lookup table K12.TransportationInfo.Fuel Type. Gross Vehicle Weight N/A Seating Capacity N/A
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VEHICLE SPECIFICATIONS AREA Field Name TN Description Occupant Restraints Selected checkbox indicates the bus is equipped with occupant restraints. Cleared
checkbox indicates the bus is not equipped with occupant restraints.
Specially Equipped Selected checkbox indicates the bus is specially equipped. Cleared checkbox indicates the bus is not specially equipped.
Two Way Communication Selected checkbox indicates the bus has two way communication equipment. Cleared checkbox indicates the bus does not have two way communication equipment.
Air Conditioning Selected checkbox indicates the bus has air conditioning. Cleared checkbox indicates the bus does not have air conditioning.
Special Lift Equipment Selected checkbox indicates the bus has a wheelchair lift. Cleared checkbox indicates the bus does not have a wheelchair lift.
Audio Video Surveillance Selected checkbox indicates the bus has audio/video surveillance equipment. Cleared checkbox indicates the bus does not have audio/video surveillance equipment.
GPS System Selected checkbox indicates the bus has a GPS system. Cleared checkbox indicates the bus does not have a GPS system.
OTHER INFORMATION AREA Field Name TN Description Year Began Operation School year when the bus first became operational. Days In Use N/A Number of Accidents Number of accidents involving the bus.
Inspected By State Selected checkbox indicates the bus has a current inspection by the Tennessee Department of Safety. Cleared checkbox indicates the bus does not have a current inspection by the department of safety.
Commercial Advertising Selected checkbox indicates there is commercial advertising on the bus. Cleared checkbox indicates there is no commercial advertising on the bus.
Privately Owned Selected checkbox indicates the bus is privately owned. Cleared checkbox indicates the bus is not privately owned.
Add Bus Information
1. Navigate to Synergy SIS > Transportation > Bus.
2. Click Add to open the Bus screen.
3. Complete the screen fields.
4. Click Save.
STAFF For TDOE reporting, configure Synergy SIS to track changes in the primary teacher assignment for sections.
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Reference: For more information setting up staff data, see Synergy® SIS System Administrator Guide.
Track Staff Section Assignments
Figure 1-36 - District Setup Screen – System Tab – Other Options Area
1. Navigate to Synergy SIS > System > Setup > District Setup.
2. On the System tab in the Other Options Area, select the Enable historical tracking of staff in sections checkbox.
3. Click Save.
4. Run the Synchronize Staff History process.
Note: When staff section assignment tracking is enabled, the Section screen includes a Staff History tab where historical primary teacher assignments for sections can be viewed or deleted.
Reference: See Synergy® SIS Scheduling and Course Guide for more information about staff history for sections.
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Synchronize Staff History
Run the Synchronize Staff History process at the beginning of the school year after scheduling is complete (and typically prior to the first day of class). Also run this process immediately after performing the Track Staff Section Assignments procedure.
1. Change the Focus to a particular school.
Note: Run this process separately for each school in the district.
2. Navigate to Synergy SIS > Schedule > Section.
3. From the Menu, select Synchronize Staff History to open the Synchronize Staff History Options screen.
4. Select the Synchronize all sections across the entire district checkbox.
5. Click Synchronize.
Exclude a Staff Member from State Reporting
The Staff screen includes an option to exclude a staff member from TDOE reporting.
Figure 1-37 - Staff Screen – General Tab – Other Info Area
1. Navigate to Synergy SIS > Staff > Staff. 2. Find the staff record.
3. On the General tab in the Other Info area, select the Exclude From State Reporting checkbox.
Note: Clear the checkbox to include the staff member in state reporting.
4. Click Save.
STUDENT
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Reference: For more information about setting up student data, see Synergy® SIS Student Information Administrator Guide.
Student State ID Import Process
The student state ID import process populates empty Synergy SIS State Student ID fields with student IDs from TDOE. The process also identifies student ID discrepancies between Synergy SIS and TDOE for user review.
Figure 1-38 - Student Screen – Demographics Tab – Student Information Area
Run the Student State ID Import Process
Figure 1-39 - Tennessee State Import Processes Screen
1. Obtain the TDOE student ID file and save it where it can be accessed.
2. Navigate to Synergy SIS > TN > Tennessee State Import Processes.
3. On the State ID Import tab in the Student ID File From The State grid, click Add to open the Upload File screen.
4. Browse to find the TDOE student ID file and then click Upload.
5. Click Process File to run the process.
Note: To override existing Synergy student IDs with TDOE student IDs, select the Allow State IDs to be changed checkbox before clicking Process File. This action cannot be undone.
6. Click the Err Log File icon to open the error log and review import process results.
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Enable Extended Student Enrollment Fields
For TDOE reporting, configure Synergy SIS to collect immigration enrollment information.
Figure 1-40 - District Setup Screen – System Tab – Enrollment Options Area
1. Navigate to Synergy SIS > System > Setup > District Setup.
2. On the System tab in the Enrollment Options area, select the Show Extended Other Enrollment Information checkbox.
3. Click Save.
4. Navigate to Synergy SIS > Student > Student. 5. On the Enrollment tab in the Other Enrollment Information area, verify that the US
School Entry Date is visible (other fields will be visible as well).
Maintain No Show Records upon Subsequent Enrollment
For TDOE reporting, Synergy SIS must be configured to maintain the code and date used to No Show students. This ensures that if a No Show student enrolls later in the school year, the original No Show record is retained.
Figure 1-41 - District Setup Screen – System Tab – Enrollment Options Area
1. Navigate to Synergy SIS > System > Setup > District Setup.
2. On the System tab in the Enrollment Options area, select the Do Not Clear Summer Withdrawal Code and Date checkbox.
3. Click Save.
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Student Leave Dates
The State Leave Date is a view-only field that indicates the first day of non-attendance for a student who is Inactivated or No Showed. The State Leave Date is typically reported in TDOE extracts.
Reference: For more information about withdrawing students, see Synergy® SIS Student Information User Guide).
Leave Date for Inactivated Students
Students are inactivated when they have attended class for any portion of any day in the school year. In Enrollment History, the Leave Date is a student’s last day of attendance. The State Leave Date is the next valid attendance day, which is a student’s first day of non-attendance.
In this example, the student was inactivated with a Leave Date of Friday October 31, indicating the student was still enrolled and in attendance for at least part of the 31st. The State Leave Date appears as Monday November 4, which is the next valid attendance day as well as the student’s first day of non-attendance.
Figure 1-42 - Student Screen – Enrollment History Tab
Leave Date for No Show Students
Students are “no showed” when they do not return in the new school year to attend class for any portion of any day. In Enrollment History, the Summer Withdrawal Date is any date prior to first calendar day. The State Leave Date is the first attendance day of the school year, which is the student’s first day of non-attendance.
Caution: A student must be No Showed to enable another school in the district to enroll that student on the first attendance day of the school year.
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In this example, the student was “no showed” with a Summer Withdrawal Date with a July date prior to the calendar start date. The State Leave Date appears as August 4th, which is the first valid attendance day of the school year as well as the student’s first day of non-attendance.
Figure 1-43 - Student Screen – Enrollment History Tab
Exclude a Student from Funding Calculations (ADA/ADM/ADT)
The Enrollment History screen includes an option to exclude students from Average Daily Attendance (ADA), Average Daily Membership (ADM), and Average Daily Transportation (ADT) in Synergy reports.
For example, students who attend school with Form I-20 are not eligible for funding and can be excluded from generating ADA, ADM, or ADT in Synergy reports.
Caution: This setting only excludes students from Synergy report calculations related to ADA, ADM, and ADT. It does not exclude students from TDOE extracts and does not affect how TDOE calculates student funding.
Figure 1-44 - Enrollment History Screen – Enrollment Tab
1. Navigate to Synergy SIS > Student > Student. 2. Find the student record.
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3. On the Enrollment History tab in the Enrollment History grid, identify the enrollment line that requires modification.
4. In either the Enter Date or Enter Code field, click the link to open the Enrollment History screen.
5. On the Enrollment tab in the School Enrollment grid, identify the line that requires modification.
6. In the ADA/ADM field, select No ADA/ADM.
7. Click Save and then close the Enrollment History screen.
8. On the Enrollment tab in the Enrollment Information area, verify status in the ADA/ADM field.
Exclude a Student from State Reporting
The Enrollment History screen includes an option to exclude students from all state reporting.
Caution: This setting excludes students from all state reporting including Tennessee extracts and reports.
Figure 1-45 - Enrollment History Screen – Enrollment Tab
1. Navigate to Synergy SIS > Student > Student. 2. Find the student record.
3. On the Enrollment History tab in the Enrollment History grid, identify the enrollment line that requires modification.
4. In either the Enter Date or Enter Code field, click the link to open the Enrollment History screen.
5. On the Enrollment tab in the School Enrollment grid, identify the line that requires modification.
6. In the ADA/ADM field, select Exclude from State Reporting.
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7. Click Save and then close the Enrollment History screen.
8. On the Enrollment tab in the Enrollment Information area, verify status in the ADA/ADM field.
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Chapter Two : DATA ENTRY
This chapter contains the following information:
► Introduction
► Staff Data
► Student Data
► Student Classifications
► Supplemental Education Services (SES)
► TA Support Services
► TA Instructional Services
► Student Programs
► Student Clubs
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INTRODUCTION Before performing the data entry activities described in this chapter, consult Chapter One Data Setup for important Synergy SIS setup information.
STAFF DATA The Staff screen collects much of the staff information required for TDOE reporting.
Reference: For more information about managing staff data, see Synergy® SIS System Administrator Guide.
Staff Screen
The Staff screen contains fields customized for TDOE reporting. This section describes data collected by the customized fields.
Staff Screen – General Tab
Figure 2-1 - Staff Screen – General Tab
STAFF INFO AREA Field Name TN Description Previous Social Security Number
Staff member’s Social Security Number as previously reported if different than current Social Security Number. See also Staff Name, SSN and License Number Changes.
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STAFF INFO AREA Field Name TN Description Previous License Number
Staff member’s teacher license number as previously reported if different than current teacher license number. See also Staff Name, SSN and License Number Changes.
Licensure Check Reason the staff member might not be located in an educator licensure search. See lookup table K12.Staff.Licensure_Check.
Staff Screen – Schools Tab
Figure 2-2 - Staff Screen – Schools Tab
ASSIGNMENT DETAILS (STAFF SCHOOL ASSIGNMENTS DETAIL SCREEN) Fields are visible using Show Detail.
Field Name TN Description FTE Employment status of the staff member within a school (expressed in format 0.00).
Note: If blank, the staff member is assumed to be full-time for extract reporting.
DEFAULT SUPPORT TYPE GRID (STAFF SCHOOL ASSIGNMENTS DETAIL SCREEN) Fields are visible using Show Detail. Field Name TN Description Support Type Assignment or position held by staff member within a school. Begin Date First day of staff member’s school level assignment.
End Date Final day of staff member’s school level assignment.
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DISTRICT WIDE SUPPORT TYPE GRID Field Name TN Description Support Type Assignment or position held by staff member within the district. See lookup table
K12.Staff.Support_Type.
Begin Date First day of staff member’s school level assignment. End Date Final day of staff member’s school level assignment.
Staff Name, SSN and License Number Changes
If a staff member’s name, SSN, or teacher license number changes after sending to TDOE, the original information should be recorded in a designated field to ensure that subsequent state reporting accurately identifies the staff member.
Change Staff Name, SSN, or License Numbers
1. Navigate to Synergy SIS > Staff > Staff. 2. On the General tab in the Staff Info area, record the numbers already sent to TDOE in
the Previous Social Security Number and Previous License Number fields.
3. In the same area, record the new numbers in the Social Security Number and Teacher / Administrator License Number fields.
4. On the General tab in the Former Names area, record the names already sent to TDOE.
5. Use Edit Staff Data to change the staff member’s current name.
6. Click Save.
Add a School-Specific Staff Assignment
1. Navigate to Synergy SIS > Staff > Staff. 2. Find the staff record.
3. Click the Schools tab.
4. In the Staff School Assignments grid, highlight an assignment line.
5. Click Show Detail to open the Staff School Assignment Details screen.
6. In the Default Support Type grid, click Add to a new support line.
7. Complete the school support fields.
8. Click Save.
Note: When a staff assignment ends, record an End Date rather than delete the assignment.
Add a District-Wide Staff Assignment
1. Navigate to Synergy SIS > Staff > Staff.
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2. Find the staff record.
3. Click the Schools tab.
4. In the District Wide Support Type grid, click Add to add a new support line.
5. Complete district support fields.
6. Click Save.
Note: When a staff assignment ends, record an End Date rather than delete the assignment.
STUDENT DATA The Student screen collects much of the student information required for TDOE reporting.
Reference: For more information about managing student data, see Synergy® SIS Student Information User Guide.
Student Screen
The Student screen contains fields customized for TDOE reporting. This section describes data collected by the customized fields.
Student Screen – Demographics Tab
Figure 2-3 - Student Screen – Demographics Tab
STUDENT INFORMATION AREA Field Name TN Description Previous Last Name Student’s last name as previously reported if different than current last name. See
also Student Name, SSN, and PIN Changes.
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STUDENT INFORMATION AREA Field Name TN Description Previous First Name Student’s first name as previously reported if different than current first name. See
also Student Name, SSN, and PIN Changes.
Previous Middle Name Student’s middle name as previously reported if different from current middle name. See also Student Name, SSN, and PIN Changes.
Mother’s Maiden Name Original surname of female parent. Birth County Student’s county of birth. Options are based on selection in the Birth State field.
See lookup table Revelation.County.
Student Screen – Other Info Tab
Figure 2-4 - Student Screen – Other Info Tab
OTHER INFORMATION AREA Field Name TN Description Previous SSN Student’s Social Security Number as previously reported if different than current
Social Security Number. See also Student Name, SSN, and PIN Changes.
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OTHER INFORMATION AREA Field Name TN Description PIN Student’s unique identifier provided by the school if the student’s Social Security
Number is not available.
Previous PIN Student’s unique school-assigned identifier as previously reported if different than current PIN. See also Student Name, SSN, and PIN Changes.
TRANSPORTATION AREA Field Name TN Description Estimated Mileage Estimated number of miles the student is transported one way to school or from
school.
PICK UP INFORMATION AREA Field Name TN Description Bus Number Bus number the student rides in the morning (AM bus).
DROP OFF INFORMATION AREA Field Name TN Description Bus Number Bus number the student rides in the evening (PM bus).
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Student Screen – Enrollment Tab
Figure 2-5 - Student Screen – Enrollment Tab
ENROLLMENT ACTIVITY AREA Field Name TN Description Standard Day Minutes Number of instructional minutes per school day for a specific student.
Completed only when the Standard Day Minutes Per Day (or value of instructional minutes per day for all students in a particular grade level) is not applicable for the student (for example, student is part-time).
Course of Study Course of study for the student’s enrollment. See lookup table K12.Enrollment.Course_Of_Study.
OTHER ENROLLMENT INFORMATION AREA Field Name TN Description US School Entry Date Date on which a student who immigrated to the United States first enrolled in a U.S.
school. If this field is not visible, see Enable Extended Student Enrollment Fields.
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Student Name, SSN, and PIN Changes
If a student’s name, SSN, or PIN changes after sending to TDOE, the original information should be recorded in a designated field to ensure that subsequent state reporting accurately identifies the student.
Figure 2-6 - Student Screen – Demographics Tab – Student Information Area
Figure 2-7 - Student Screen – Other Info Tab – Other Information Area
Change Student Name, SSN, or PIN
1. Navigate to Synergy SIS > Student > Student. 2. On the Demographics tab in the Student Information area, record the student name
already sent to TDOE in the Previous Last Name, Previous First Name, or Previous Middle Name fields.
3. Use Edit Student Data to change the student’s current name.
4. On the Other Info tab in the Other Information area, record the student SSN or PIN already sent to TDOE in the Previous Social Security Number or Previous Student PIN field.
5. In the same area, record the new student SSN or PIN in the Social Security Number or Student PIN field.
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6. Click Save.
Student Course Quality Points
The Student Course History screen collects the Quality Point value for a course completed by a student.
Caution: For TDOE reporting on Extract 080-Student Final Grade, the Quality Point value is subtracted from the student Mark. In this example, the Mark of 98 appears on student report cards and transcripts, but extract 080 reports a Quality Point of 3 and a Numeric Grade of 95 (98 – 3).
Figure 2-8 - Student Course History Screen – Course History Tab
Define Quality Points for a Course Completed by Student
1. Navigate to Synergy SIS > Course History > Student Course History.
2. Find the student record.
3. On the Course History tab in the Courses grid, highlight a record.
4. Click Show Detail to open the Courses detail screen.
5. On the Student Course Information tab in the Course Information area, type a numeric value in the Quality Point field.
6. Click Save.
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School Choice for Transfer Students
The Tennessee Department of Education collects information about school choice for student transfers within the public education system.
Indicate School Choice Status for a Transfer Student
Figure 2-9 - Student Screen – Enrollment Tab
1. Navigate to Synergy SIS > Student > Student. 2. Find the student record.
3. On the Enrollment History tab in the Enrollment history grid, click the Enter Date link for an enrollment line to open the Enrollment History screen.
4. On the Options tab in the School Information area, select an option in the School Choice Status field (see lookup table K12.Enrollment.School Choice Status).
5. Click Save.
STUDENT CLASSIFICATIONS The screens in Synergy SIS Student Programs are used to assign students to the state-defined student classifications for TDOE reporting.
Assign a Classification to a Student
To assign a state-defined Student Classification to a student, use the Student Needs Screen as described in Assign a Need/Program to a Student.
Note: Refer to Homeless Classification and Free and Reduced Lunch Classifications to see how their assignment differs from other student classifications.
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Homeless Classification
The Homeless student classification differs slightly from other classifications in that additional student information can be recorded.
Student Needs Screen for the Homeless Student Classification
On the Student Needs Screen, the Needs Detail screen is customized to collect additional information when a student is assigned the homeless classification.
Figure 2-10 - Student Needs Screen – Needs Detail Screen for Homeless Classification
NEEDS DETAIL GRID FOR THE HOMELESS CLASSIFICATION Fields are visible using Show Detail for the Homeless classification. Field Name TN Description Nighttime Residence Residence for the homeless student at time of enrollment or when the student was
identified as homeless. See lookup table K12.ProgramInfo.Nighttime_Residence. Service by McKinney Vento
Selected checkbox indicates the student is or was served by federal McKinney-Vento funds at any time during the school year.
Unaccompanied Youth Selected checkbox indicates the student is not living with a parent or guardian.
Assign Student to Homeless Classification and Nighttime Residence Code
1. Navigate to Synergy > Student Programs > Student Needs.
2. Find the student record.
3. In the Add area in the Needs field, select the Homeless classification.
4. Click Add New Need to add the homeless classification to the Needs grid.
5. In the Needs grid, highlight the homeless classification line.
6. Click Show Detail to open the Student Needs Screen for the Homeless Student Classification.
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7. On the Detail tab, complete the fields.
8. Click Save.
Free and Reduced Lunch Classifications
The lunch related student classifications differ slightly from other classifications in that they are assigned from the Free and Reduced Meals screen in Student Programs.
Figure 2-11 - Student Programs – Free and Reduced Meals Screen
Assign Student to a Free or Reduced Lunch Classification
1. Navigate to Synergy SIS > Student Programs > Free and Reduced Meals.
2. Find the student record.
3. On the FRM tab in the Free and Reduced Meals grid, click Add to add a grid line.
4. Complete the grid line fields and then click Save.
Note: If a student is not assigned a free or reduced lunch classification, then the student is assumed to have the classification for paid (full price) lunch.
SUPPLEMENTAL EDUCATION SERVICES (SES) To assign supplemental education services (SES) to a student, use the Student Needs Screen as described in Assign a Need/Program to a Student.
TA SUPPORT SERVICES To assign TA Support Services to a student, use the Student Needs Screen as described in Assign a Need/Program to a Student.
TA INSTRUCTIONAL SERVICES Students are identified as providing TA instructional assistance when they are designated as a teacher’s aide in a class that was set up with a TA instructional services code.
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Designate Student as Class Teacher Aide
Figure 2-12 - Student Screen – Classes Tab
1. Navigate to Synergy SIS > Student > Student. 2. On the Classes tab in the Class Schedule grid, select the Teacher Aide checkbox for
any class in which the student provides TA assistance.
3. Click Save.
STUDENT PROGRAMS The screens in Synergy SIS Student Programs are used to assign and manage student participation in various programs and services.
Student Needs and Programs
In Student Programs, the Student Needs screen associates students with needs and identifies participation in need-related programs. For TDOE reporting, use this screen to assign students to:
• Student Classifications
• Supplemental Education Services (SES)
• TA Support Services
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Student Needs Screen
Figure 2-13 - Student Needs Screen – Needs Tab – Needs Detail Screen
ADD AREA Field Name TN Description Needs Description of a student need or student classification.
HISTORY GRID (NEEDS DETAIL SCREEN) Fields are visible using Show Detail.
Field Name TN Description Enter Date Date on which student entered the program or service associated with a specified
need or classification. Exit Date Date on which student existed the program or service associated with a specified
need or classification.
Exit Reason Reason for the student’s exit from the program or service association with a specified need or classification.
Receiving Sch CTDS N/A
Assign a Need/Program to a Student
1. Navigate to Synergy SIS > Student Programs > Student Needs.
2. Find the student record.
3. On the Needs tab in the Add area, select a need or classification.
4. Click Add New Need to open the Student Program Add screen.
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5. Complete the screen fields and then click Save Program.
6. In the Needs grid, highlight a need and then click Show Detail to open the Needs Detail Screen.
Note: See also Student Needs Screen for the Homeless Student Classification.
7. Edit or add more information for the highlighted need.
8. Click Save.
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English Language Learners
In Student Programs, the English Language Learners screen is used to associate students with English language background (ELB) codes for TDOE reporting.
Assign ELB Codes to Students
Figure 2-14 - English Languages Learners Screen – ELL Tab
1. Navigate to Synergy SIS > Student Programs > Setup > English Language Learners.
2. Find the student record.
3. On the ELL tab in the ELL Status area, select an option in the Program field. (See lookup table K12.ProgramInfo.Ell_Program_Code.)
4. Click Save.
Free and Reduced Meals
In Student Programs, the Free and Reduced Meals screen is used to assign lunch related classifications to students as described in Assign Student to a Free or Reduced Lunch Classification.
STUDENT CLUBS In Synergy SIS, schools use the Student Groups screens to assign students to state-defined clubs.
Reference: For information about assigning students to clubs and groups, see Synergy® SIS Student Groups User Guide.
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Chapter Three : STATE REPORTING SETUP
This chapter contains the following information:
► Introduction
► Critical Extract Error Notification
► Data Exclusions
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INTRODUCTION This chapter describes information to review prior to running state extracts and reports.
CRITICAL EXTRACT ERROR NOTIFICATION Before submitting TDOE extracts, see how to Specify Email Address for Critical Extract Error Notifications.
DATA EXCLUSIONS Before submitting TDOE extracts or running Tennessee reports, verify that specific types of data have been included or excluded as required for TDOE reporting.
• Exclude a School from State Reporting
Schools are included in state reporting unless marked for exclusion.
• Include an Attendance Code in State Reporting
Attendance codes are not included in state reporting unless marked for inclusion.
• Include an Offense Code (Violation) in State Reporting
Offenses (and their associated disciplinary actions) are not included in state reporting unless marked for inclusion.
• Include a Disciplinary Action Code (Disposition) in State Reporting
Disciplinary actions are not included in state reporting unless marked for inclusion.
• Exclude a District Course from State Reporting
District courses are included in state reporting unless marked for exclusion.
• Exclude a School Course (Section) from State Reporting
Sections are included in state reporting unless marked for exclusion.
• Exclude a Need/Program from State Reporting
Classifications, services, and programs are included in state reporting unless marked for exclusion.
• Exclude a Staff Member from State Reporting
Staff members are included in state reporting unless marked for exclusion.
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• Exclude a Student from Funding Calculations (ADA/ADM/ADT)
Students are included in state reporting unless marked for exclusion.
• Exclude a Student from State Reporting
Students are included in state reporting unless marked for exclusion.
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Chapter Four : TENNESSEE REPORTS
This chapter contains the following information:
► Introduction
► ATD626 – 200 Day Accountability Report ► ATD627 – Director’s Membership and Attendance Report ► ATD628 – Director’s Vocational Class FTEADA Report ► ATD629 – Director’s Vocational Class FTEADM Report ► ATD630 – End of Month Membership Report ► GRD605 – Roster of Graduates
► GRD606 – Promotions and Retentions Report ► IDS606 – Discipline Report ► STU606 – Net Enrollment Report ► STU607 – Report of 12th Graders
► STU610 – Dropout Report ► STU819 – Electronic Transcript ► TRN600 – Transportation ADT Report
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INTRODUCTION This chapter describes the Tennessee-specific reports available in Synergy. It also describes the settings and filters on the Report Interface Options tab.
Reference: For more information about other Report Interface tabs, see Synergy® SIS Query & Reporting Guide.
Tennessee reports are located at Synergy SIS > TN > Reports.
• Focus – When a report is run from School Focus, the report prints for the school. When a report is run from District Focus, the report prints for each school separately and then prints for all schools combined.
• Concurrency – Concurrently enrolled students are counted only in their primary school and not in schools where they receive partial services (unless otherwise noted).
• Ethnicity/Race – Where data is reported by ethnicity and race, students are counted only once (unless otherwise noted). Hispanic students are counted as Hispanic. Non-Hispanic students with a single race designation are counted in their specified race. Non-Hispanic students with more than one race designation are counted as multi-racial.
• Report Periods – For reports that can be filtered by Report Period on the RI, when a report is run from School Focus, period begin and end dates appear based on periods calculated for the school. When a report is run from District Focus, dates do not appear because schools within the district might have different period begin and end dates. For more information about how reporting periods are calculated, see School Calendars and Reporting Periods.
School Focus District Focus
Figure 4-1 - Tennessee Report Interface – Report Period Field
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ATD626 – 200 DAY ACCOUNTABILITY REPORT The 200 Day Accountability Report runs for districts to review district calendar information submitted to TDOE for approval.
ATD626 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-2 - Tennessee 200 Day Accountability Report – Options Tab
Field Name TN Description Calendar Type Filters report by selected calendar. Leave blank to include all calendars (a separate
report prints for each calendar type).
As Of Date Filters report by dates up to and including the specified date.
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ATD626 Report Sample
Figure 4-3 - ATD626 Report Sample
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Figure 4-4 - ATD626 Report Sample
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ATD627 – DIRECTOR’S MEMBERSHIP AND ATTENDANCE REPORT The Director’s Membership and Attendance Report counts enrolled students and calculates Average Daily Attendance (ADA) and Average Daily Membership (ADM).
ATD627 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-5 - Tennessee Membership and Attendance Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range.
Begin Date – End Date Filters report by specified date range (if no Report Period selected). Grades to Include Filters report by selected grade levels. Sort Grades By Sorts grade levels on the report by selected option.
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ATD627 Report Sample
Figure 4-6 - ATD627 Report Sample
Report Field TN Description Grade Student grade level. Net Enrollment to Date Number of students with an enrollment reason of E, E1, or EC who had an active
primary enrollment at any time in the selected reporting range.
End of Month Membership
Number of students with an active primary enrollment on the last day of the selected reporting range.
Average Daily Attendance
Total Average Daily Attendance (ADA) for students with an active enrollment in the selected reporting range. See Troubleshooting ADA/ADM for more information.
Note: A student can achieve a maximum of 1.0 ADA. If a student is calculated to have greater than 1.0 ADA (for example, the student is overscheduled), the student will be reported as 1.0000 in this column.
Average Daily Membership
Total Average Daily Membership (ADM) for students with an active enrollment in the selected reporting range. See Troubleshooting ADA/ADM for more information.
Note: A student can achieve a maximum of 1.0 ADM. If a student is calculated to have greater than 1.0 ADM (for example, the student is overscheduled), the student will be reported as 1.0000 in this column.
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Troubleshooting ADA/ADM
This section provides tips for troubleshooting ADA/ADM.
Audit File Review
• Enrollment Dates: Students must be enrolled each day in the reporting range to achieve 1.0 ADM.
• Standard Day: The student’s standard day must not be greater than his or her scheduled minutes to achieve 1.0 ADM.
• Scheduled Minutes: The student’s scheduled minutes must be equal to or greater than the student’s standard day (meaning the student is fully scheduled) to achieve 1.0 ADM.
• Expulsion: Students must not be expelled for any day in the reporting range to achieve 1.0 ADM.
Data Exclusions
Check that data has not been excluded from state reporting (see Data Exclusions).
TDOE EIS Error Review
Review EIS error logs for errors that might prevent a student from generating ADA/ADM.
In particular when the Synergy ADA/ADM is higher than TDOE ADA/ADM, it is possible that TDOE has not received valid information for a student, staff member, or class. For example, if a course is missing a valid State Course Code or the Defined Class Type for a section is not accurate, students in the class might not generate ADA/ADM.
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ATD628 – DIRECTOR’S VOCATIONAL CLASS FTEADA REPORT The Director’s Vocational Class FTEADM Report calculates the Full Time Equivalent Average Daily Attendance for students in designated CTE courses.
ATD628 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-7 - Tennessee Vocational Class FTEADA Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Begin Date – End Date Filters report by specified date range (if no Report Period selected).
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ATD628 Report Sample
Figure 4-8 - ATD628 Report Sample
Report Field TN Description Columns 1- 4 FTEADA/FTEADM per specified grade level for students with a primary enrollment in
the reporting district.
Note: This includes students in CTE classes taught by the reporting district (funded FTEADA/FTEADM), taught by a Tennessee Technology Center (funded FTEADA/FTEADM), or taught by another district (unfunded FTEADA/FTEADM).
Column5 Total FTEADA/FTEADM for all grade levels (sum of columns 1-4) for students with a primary enrollment in the reporting district.
Column 6 FTEADA/FTEADM that is coming from, and going to, another district.
• FTEADA/FTEADM is added when students from another district take CTE courses in the reporting district.
• FTEADA/FTEADM is subtracted when students from the reporting district take CTE courses in a different district.
Column 7 Net District FTEADA/FTEADM (Column 5 – Column 6 = Net).
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ATD629 – DIRECTOR’S VOCATIONAL CLASS FTEADM REPORT The Director’s Vocational Class FTEADM Report calculates the Full Time Equivalent Average Daily Membership for students in designated CTE courses.
ATD629 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-9 - Tennessee Vocational Class FTEADM Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Begin Date – End Date Filters report by specified date range (if no Report Period selected).
ATD629 Report Sample
Figure 4-10 - ATD629 Report Sample
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Report Field TN Description Columns 1- 4 FTEADA/FTEADM per specified grade level for students with a primary enrollment in
the reporting district.
Note: This includes students in CTE classes taught by the reporting district (funded FTEADA/FTEADM), taught by a Tennessee Technology Center (funded FTEADA/FTEADM), or taught by another district (unfunded FTEADA/FTEADM).
Column5 Total FTEADA/FTEADM for all grade levels (sum of columns 1-4) for students with a primary enrollment in the reporting district.
Column 6 FTEADA/FTEADM that is coming from, and going to, another district.
• FTEADA/FTEADM is added when students from another district take CTE courses in the reporting district.
• FTEADA/FTEADM is subtracted when students from the reporting district take CTE courses in a different district.
Column 7 Net District FTEADA/FTEADM (Column 5 – Column 6 = Net).
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ATD630 – END OF MONTH MEMBERSHIP REPORT The End of Month Membership Report counts the number of students who had an active primary enrollment on the last day of the selected reporting range.
For example, if the report is run for a period that ends on April 21:
• A student whose last day was April 22 is included in membership.
• A student whose last day was April 20 is not included in membership.
• A student who enrolled on April 21 is included in membership.
ATD630 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-11 - Tennessee End of Month Membership Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Report Date Filters report to include only the specified date (if no Report Period selected). Grades to Include Filters report by selected grade levels. Completed By Name of individual printed on the report. Leave blank to print name of current user.
Phone Number Phone number of individual printed on the report. Leave blank to omit phone number.
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ATD630 Report Sample
Figure 4-12 - ATD630 Report Sample
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GRD605 – ROSTER OF GRADUATES The Roster of Graduates Report identifies students who receive a completion document during the school year.
Note: To appear on the report, students must have a Graduation Date, Graduation Semester, and Diploma Type on the Student Screen – Other Info tab.
GRD505 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-13 - Tennessee Roster of Graduates Report Interface – Options Tab
Field Name TN Description Completion Document Filters report by selected completion documents. Completion Period Filters report by selected completion periods.
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GRD505 Report Sample
Figure 4-14 - GRD605 Report Sample
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GRD606 – PROMOTIONS AND RETENTIONS REPORT The Promotions and Retentions Report counts the number of students with a Year End Status of promoted or retained. It also counts students as promoted if they have a Graduation Date, Graduation Semester, and Diploma Type on the Student Screen – Other Info Tab.
GRD606 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-15 - Tennessee Promotions and Retentions Report Interface – Options Tab
Field Name TN Description As Of Date Filters report by dates up to and including the specified date. Include Summer School Enrollments
Filters report to include dates through the end of summer school.
Select Students Filters report by selected students:
• All Students Except CDC Option 7,8,9 • Special Ed Including CDC Option 7,8,9
Grades to Include Filters report by selected grade levels. Sort Grades By Sorts grade levels on the report by selected option.
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GRD606 Report Sample
Figure 4-16 -GRD606 Report Sample
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IDS606 – DISCIPLINE REPORT The Discipline Report counts the number of students with incidents that resulted in TDOE Disciplinary Actions of state code E, R, S, or I.
• Students are counted only once per incident based on the disposition with highest severity. For example, if an incident results in a student’s suspension and expulsion, where the expulsion has a higher severity, the student counts as an expulsion only. However, if a student is involved in two separate incidents that both resulted in a suspension, the student counts twice in suspensions.
• Students are counted only once per incident based on the violation with the highest severity. For example, if a student is suspended for fighting and bullying where fighting has the higher severity, the student will be counted for fighting only.
IDS606 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-17 -Tennessee Discipline Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Print Report by Grade Selected option prints report Section 1 – Incident Counts by Ethnicity/Race and
Grade with a page for each TDOE disposition.
Print Report by Cause Selected option prints report Section 2 – Incident Counts by Cause and Ethnicity/Race with a page for each TDOE disposition.
Print Summary Selected option prints report Section 3 – Incident Counts by Ethnicity/Race with a single page summary of TDOE disposition counts.
Grades to Include Filters report by selected grade levels.
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IDS606 Report Sample
The IDS606 Discipline Report has three sections.
Section 1 – Incident Counts by Ethnicity/Race and Grade
This section of the report has the following headings based on the State Codes used:
• State Code E – Incidents of Expulsion by Grade
• State Code S – Incidents of Suspensions by Grade
• State Code I – In-School Suspensions by Grade
• State Code R – Long Term Changes of Placement by Grade
Figure 4-18 - IDS606 Report, Section 1 Sample
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Section 2 – Incident Counts by Cause and Ethnicity/Race
This section of the report has the following headings based on the State Codes used:
• State Code E – Incidents of Expulsion by Cause
• State Code S – Incidents of Suspensions by Cause
• State Code I – In-School Suspensions by Cause
• State Code R – Long Term Changes of Placement by Cause
Figure 4-19 -IDS606 Report, Section 2 Sample
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Section 3 – Incident Counts by Ethnicity/Race and Disciplinary Action
This section of the report has the following headings based on the State Codes used:
• State Code E – Expelled
• State Code S – Incidents of Suspensions
• State Code I – In-School Suspensions
• State Code R – Long Term Changes of Placement
Figure 4-20 - IDS606 Report, Section 3 Sample
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STU606 – NET ENROLLMENT REPORT The Net Enrollment Report counts the number of students with an enrollment reason of E, E1, or EC who had an active primary enrollment at any time in the selected reporting range. Students with other enrollment reasons do not count in net enrollment.
For example, if the report is run for a period that spans March 24 to April 21:
• An E student who was inactivated on March 24 is included in net enrollment.
• An E1 student who enrolled on April 21 is included in net enrollment.
• A TR student who was enrolled all days from March 24 to April 21 is not included in net enrollment.
Note: Summer withdrawal students are not counted in net enrollment even if they had E, E1, or EC prior to being No Showed.
STU606 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-21 - Tennessee Net Enrollment Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Report Date Filters report by dates up to and including the specified date (if no Report Period
selected).
Grades to Include Filters report by selected grade levels. Completed By Name of individual printed on the report. Leave blank to print name of current user.
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Field Name TN Description Phone Number Phone number of individual printed on the report. Leave blank to omit phone
number.
STU606 Report Sample
Figure 4-22 - STU606 Report Sample
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STU607 – REPORT OF 12TH GRADERS The Report of 12th Graders counts the number of students in grade level 12 by completion document.
STU607 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-23 - Tennessee Report of 12th Graders Report Interface – Options Tab
Field Name TN Description As Of Date Filters report by dates up to and including the specified date. Select Students Filters report by selected students:
• All Students
• Special Ed Students Only
STU607 Report Sample
Figure 4-24 - STU607 Report Sample
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STU610 – DROPOUT REPORT The Dropout Report counts the number of students who left the school with a withdrawal code of 00 (dropout under 18) or 01 (dropout over 18).
STU610 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-25 - Tennessee Dropout Report – Options Tab
Field Name TN Description Report Period Filters report by selected period or range.
Begin Date – End Date Filters report by specified date range (if no Report Period selected). Include Dropouts Under 18
Selected option includes students with TDOE withdrawal code 00.
Include Dropouts 18 and Older
Selected option includes students with TDOE withdrawal code 01.
Grades to Include Filters report by selected grade levels.
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STU610 Report Sample
Figure 4-26 - STU610 Report Sample
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STU819 – ELECTRONIC TRANSCRIPT STU819 Report Interface Options
Report data can be filtered using selections on the Options tab.
Note: Line 1 and 2 of the Grading Summary grid must be defined for the student on the Student Course History screen, GPA tab.
Figure 4-27 -Electronic Transcript Report – Options Tab
Field Name TN Description Transcript Option Filters the type of transcript to print
Perm ID Filters report by specified student permanent ID Grade Filters report by specified grade Counselor Filters report by specified counselor
STU819 Report Sample
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Figure 4-28 -STU819 Electronic Transcript Sample
TRN600 – TRANSPORTATION ADT REPORT The Transportation ADT Report counts the number students designated as bus riders and calculates ADT (Average Daily Transported) for students that quality for transportation funding.
Note: To qualify for transportation funding, students must have an estimated mileage of 1.5 or greater or they must ride a specially equipped bus regardless of mileage.
TRN600 Report Interface Options
Report data can be filtered using selections on the Options tab.
Figure 4-29 -Tennessee Transportation ADT Report Interface – Options Tab
Field Name TN Description Report Period Filters report by selected period or range. Begin Date – End Date Filters report by specified date range (if no Report Period selected).
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TRN600 Report Sample
Figure 4-30 -TRN600 Report Sample
Report Field TN Description Bus Enrollment YTD Count of students assigned to a bus and had an active enrollment for any portion of
the school year. Students who ride an AM or PM bus count as 0.50 in the designated column.
Bus Enrollment Total for Period
Count of students who are assigned to a bus and had an active enrollment for any portion of the selected reporting period. Students who ride an AM or PM bus count as 0.50 in the designated column.
Bus Enrollment 1.5 Miles or Greater for Period
Count of students who qualify for transportation funding and had an active enrollment for any portion of the selected reporting period. Students who ride an AM or PM bus count as 0.50 in the designated column.
Attendance for Transportation
Days present for students who qualify for transportation funding and had an active enrollment for any portion of the selected reporting period. Students who ride an AM or PM bus receive 0.50 in the designated column for each day they are considered present for transportation.
ADT Total Average Daily Transported (ADT) for students who qualify for funding and had an active enrollment in the selected reporting range.
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Chapter Five : TENNESSEE EXTRACTS
This chapter contains the following information:
► Introduction
► Extract Submission
► Extract Data Preview
► TDOE Extract Field Locations in Synergy SIS
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INTRODUCTION This chapter describes how to work with TDOE extracts.
EXTRACT SUBMISSION This section describes how extracts are submitted to TDOE.
State Submission Screen
Use the State Submission screen to monitor TDOE extract submissions.
Figure 5-1 - State Submission Screen – Submission Process Tab
STEP 1: DATA GENERATION AREA Field Name Description Select Which Extract(s) to Generate
Available TDOE extracts and extract groups.
Includes Extracts List of currently selected extracts.
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STEP 1: DATA GENERATION AREA Field Name Description Resend Data Selected checkbox indicates an extract will be created to resend data. See
Resending Extract for more information
STEP 2: REVIEW/SUBMISSION AREA – PENDING SUBMISSIONS GRID Field Name Description Date/Time Generated Date and time the extract file is generated in Synergy. File Name System-assigned name of extract file per TDOE naming convention. Pending File Click icon to open the extract file in a text editor. Submit File Sends extract file to TDOE. See Resending Extract for more information
Mark as Submitted N/A
STEP 2: REVIEW/SUBMISSION AREA – SUBMITTED FILES GRID Field Name Description Submission Date Date the extract submitted to TDOE. File Name Name of extract file submitted to TDOE. Submitted File Click icon to open the extract file in a text editor.
Automatic Extract Submission
Configure Synergy SIS to submit extracts automatically at regular intervals specified by TDOE.
To enable or disable Automatic Submissions:
1. Navigate to Synergy SIS > TN > State Submission.
2. On the Submission Process tab in the Automatic Submission area:
• To enable, click Enable Automatic Submissions
• To disable, click Disable Automatic Submissions
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Figure 5-2 - State Submission screen
3. In the Auto Submission Status field, verify the status.
4. Click Save.
NOTE: The job displays in Synergy SIS > System > Job Queue > Job Q Adm Viewer with the Pending icon in the State column.
Resending Extract
Note: Resent extracts are picked up by TDOE during regularly scheduled extract processing.
Extracts are not typically resent because relevant data changes in Synergy are captured as New, Edit, or Delete records in automated extract submissions. However, if Synergy and TDOE become out-of-sync for any reason, extract records can be resent.
• Before resending data, check TDOE EIS error logs as it is possible that data has been submitted, but errors are preventing records from being stored or approved.
• Generate and submit files to the state one at a time.
NOTE: Each file is generated with the same file name. If more than one file is generated without submitting to the state, the state pulls the record with the most recent time stamp.
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Figure 5-3 - State Submission Screen with Resend Data – Submission Process Tab
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To resend an extract:
1. Navigate to Synergy SIS > TN > State Submission.
2. In the Step 1: Data Generation area, select an extract from the Select Which Extract(s) to Generate drop down.
3. Click Resend Data to open the Filters area.
4. Use Chooser to narrow the extract records by school, student, staff or class.
5. Click Generate Extract(s). 6. In the Step 2: Review / Submission area, review the Pending Submissions grid for
the file to be submitted.
Figure 5-4 - State Submission, Pending Submissions
7. Click Pending File to open the extract in a text editor and verify it has the expected records.
8. Click Submit File to send the extract file to the TDOE FTP server.
Notes:
• The extract file moves to the Submitted Files grid.
• Once a file is submitted the record cannot be deleted.
Submitted Extracts
Extracts created by the automatic submission process or a resend procedure can be viewed after submission.
To view submitted extracts:
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1. Navigate to Synergy SIS > TN > State Submission.
2. Under Step 2: Review / Submission, find an extract in the Submitted Files grid.
3. In the Submitted File column, click the icon to open or save the extract file.
Errors with Submitted Extracts
Clearing Hung Jobs
In the event a server outage occurs, clear any hung Daily Extract jobs from the Job Queue. This applies to both the scheduled Daily submissions and data being resent. Review the Job Queue the morning after any reported server outages and clear any pending jobs.
Figure 5-5 - Extract Error Message
To clear this error:
1. Navigate to Synergy SIS > System > Job Queue > Job Q Adm Viewer. 2. In the Job ID field enter Daily and click Filter. 3. In the Jobs in Queue grid, click the Result icon in the Results column. The progress
window displays:
Figure 5-6 - Job Q Adm Viewer screen
4. Click Abort.
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Figure 5-7 - Job Status screen
5. Click the box in the delete column to delete the job from the Job Queue.
6. Click Save.
7. Navigate to Synergy SIS > TN > State Submission and verify that the Auto Submission Status reads as Enabled.
Figure 5-8 - State Submission screen
NOTE: Once all hung jobs are removed, Daily Submissions run from the State Submission screen without error.
EXTRACT DATA PREVIEW Use the State Reporting Extracts screen to preview or troubleshoot extract data without submitting the extract to TDOE.
For example, a district might preview extract data to look for potential issues that could result in submission errors at TDOE (like missing data elements). Or a district might run an extract
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outside of the submission process to determine which records or data elements are getting included or excluded.
State Reporting Extracts Screen
Figure 5-9 - State Reporting Extracts Screen – Extract Tab
Field Name TN Description Extract Name Available TDOE extracts.
SETTINGS AREA Field Name TN Description Log Type Type of log file that accompanies an extract. Extract File Type Type of extract file generated. Column Header Options Type of header for extract data columns.
FILTER GROUP OPTIONS AREA Field Name TN Description Filter Group User-defined groups of schools, students, staff, or sections that can be used to limit
the data set for an extract created for review. See Filter Groups for more information
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ADDITIONAL FILTERS AREA Organizations Use Chooser to limit the extract to selected schools. Students Use Chooser to limit the extract to selected students. Staff Use Chooser to limit the extract to selected staff. Section Use Chooser to limit the extract to selected classes.
Creating an Extract For Review
This procedure creates the extract for data review but does not submit the extract.
1. Navigate to Synergy SIS > TN > State Reporting Extracts.
2. On the Extract tab in the Extract Name field, select an extract.
3. Complete the screen fields as needed.
4. Click Create.
Note: Depending on selected settings, either the Job Result screen or the extract opens.
5. On the Job Result screen in the Job Results Files grid, click the icon in the Result field to open the extract.
Viewing History of Extracts Created For Review
This procedure enables users to see extracts created for review only.
Note: To view extracts submitted to TDOE, see To view submitted extracts.
1. Navigate to Synergy SIS > TN > State Reporting Extracts.
2. On the History tab in the Extract History grid, find the extract.
3. Click the icon in the Download field to open an extract file for review.
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Filter Groups
Filter groups are selected groups of schools, students, staff, or classes that can be used to limit the data in an extract created for review.
Creating a Pre-Defined Filter Group Definition
1. Navigate to Synergy SIS > TN > Setup > Filter Group Definition.
2. Click Add to open the Add Filter Group Definition screen.
3. Complete the screen fields and then click Save.
4. In the Organizations grid, use Chooser to add selected schools to the filter.
5. In the Students grid, use Chooser to add selected students to the filter.
6. In the Staff grid, use Chooser to add selected staff members to the filter.
7. In the Section grid, use Chooser to add selected classes to the filter.
8. Click Save.
Creating a Filter Group Definition During Extract Review
This procedure occurs while creating an extract for review:
1. In the Organizations grid, use Chooser to add selected schools to the filter.
2. In the Students grid, use Chooser to add selected students to the filter.
3. In the Staff grid, use Chooser to add selected staff members to the filter.
4. In the Section grid, use Chooser to add selected classes to the filter.
5. In the Filter Group Options area, select Create New Filter Group.
6. In the New Filter Group Name field, type a name for the filter.
Note: After the extract is created, the filter is available for future selection.
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TDOE EXTRACT FIELD LOCATIONS IN SYNERGY SIS This section provides the Synergy SIS field locations for data elements in TDOE extracts.
010–200 Day Calendar Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen
> District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School Year Focus Area N/A N/A
Calendar Number CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Instructional Calendar CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Scheduled Days CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Options Tab > District Calendar Options Fields
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncMonday
AND
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncTuesday
AND
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncWednesday
AND
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncThursday
AND
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncFriday
AND
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.IncSaturday
N/A
Stockpile Inclement Weather Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Stockpile Inclement Weather Days Field
K12.Setup.TN.DistrictCalendarOptions.StockpileInclementWeatherDays
N/A
Stockpile Professional Development Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Stockpile Professional Development Days Field
K12.Setup.TN.DistrictCalendarOptions.StockpileProfessionalDevelopmentDays
N/A
In Service Days TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > In Service Days Field
K12.Setup.TN.DistrictCalendarOptions.InServiceDays N/A
Optional In Service Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Optional In Service Days Field
K12.Setup.TN.DistrictCalendarOptions.OptionalInServiceDays N/A
Parent Teacher Conference Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Parent Teacher Conference Days Field
K12.Setup.TN.DistrictCalendarOptions.ParentTeacherConferenceDays
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Teacher Vacation Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Teacher Vacation Days Field
K12.Setup.TN.DistrictCalendarOptions.TeacherVacationDays N/A
Abbreviated Days TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Abbreviated Days Field
K12.Setup.TN.DistrictCalendarOptions.AbbreviatedDays N/A
Discretionary Teacher Vacation Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Discretionary Teacher Vacation Days Field
K12.Setup.TN.DistrictCalendarOptions.DiscretionaryTeacherVacationDays
N/A
Discretionary In Service Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Discretionary In Service Days Field
K12.Setup.TN.DistrictCalendarOptions.DiscretionaryInServiceDays
N/A
Discretionary Administrative Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Discretionary Administrative Days Field
K12.Setup.TN.DistrictCalendarOptions.DiscretionaryAdministrativeDays
N/A
Discretionary Instructional Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Discretionary Instructional Days Field
K12.Setup.TN.DistrictCalendarOptions.DiscretionaryInstructionalDays
N/A
Discretionary Other Days
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Discretionary Other Days Field
K12.Setup.TN.DistrictCalendarOptions.DiscretionaryOtherDays N/A
Instructional Days TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > Instructional Days Field
K12.Setup.TN.DistrictCalendarOptions.InstructionalDays N/A
011–200 Day Calendar Event Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen
> District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School Year Focus Area N/A N/A
Calendar Number CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Event Date TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Date Field
K12.Setup.TN.DistrictEvent.EventDate N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Event Type TN > Setup > District State Requirements Screen > Options
Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Type Field
K12.Setup.TN.DistrictEvent.EventType K12.TN.Event Types
School Day Type TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Instructional Day Field
K12.Setup.TN.DistrictEvent.InstructionalDay N/A
Event Duration TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Duration Field
K12.Setup.TN.DistrictEvent.EventDuration
K12.TN.Event Duration
015–District Bus
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School Year Focus Area N/A N/A
Bus Number Transportation > Bus Screen > Vehicle ID Field K12.TransportationInfo.Bus.VehicleID N/A
Specially Equipped Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Specially Equipped Field
K12.TransportationInfo.Bus.SpeciallyEquipped N/A
Daily Miles CALCULATED FROM:
Transportation > Bus Screen > Bus Info Tab > Mileage Grid > Daily Mileage Field
K12.TransportationInfo.BusMileage.DailyMileage
N/A
Bus Type Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Bus Type Field
K12.TransportationInfo.Bus.BusType K12.TransportationInfo.Vehicle Type
Year Bus Began Operation
Transportation > Bus Screen > Bus Info Tab > Other Information Area > Year Began Operation Field
K12.TransportationInfo.Bus.YearBeganOperation N/A
Inspected by TN Dept of Safety
Transportation > Bus Screen > Bus Info Tab > Other Information Area > Inspected by State Field
K12.TransportationInfo.Bus.InspectedByState N/A
Privately Owned Transportation > Bus Screen > Bus Info Tab > Other Information Area > Privately Owned Field
K12.TransportationInfo.Bus.PrivatelyOwned N/A
Wheel Chair Lifts Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Special Lift Equipment Field
K12.TransportationInfo.Bus.SpecialLiftEquipment N/A
Commercial Advertising
Transportation > Bus Screen > Bus Info Tab > Other Information Area > Commercial Advertising Field
K12.TransportationInfo.Bus.CommercialAdvertising N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Involved Accident Transportation > Bus Screen > Bus Info Tab > Other Information
Area > Number of Accidents Field K12.TransportationInfo.Bus.NumberOfAccidents N/A
Occupant Restraints Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Occupant Restraints Field
K12.TransportationInfo.Bus.OccupantRestraints N/A
Two Way Communication
Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Two Way Communication Field
K12.TransportationInfo.Bus.TwoWayCommunication N/A
Audio/Video Surveillance
Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Audio/Video Surveillance Field
K12.TransportationInfo.Bus.AudioVideoSurveillance N/A
Type of Fuel Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Fuel Type Field
K12.TransportationInfo.Bus.FuelType K12.TransportationInfo.Fuel Type
GPS System Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > GPS System Field
K12.TransportationInfo.Bus.GpsSystem N/A
Air Conditioning Transportation > Bus Screen > Bus Info Tab > Vehicle Specifications Area > Air Conditioning Field
K12.TransportationInfo.Bus.AirConditioning N/A
020–Instructional Program Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Calendar Number CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Instructional Calendar CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Day TN > Setup > State Requirements Screen > Options Tab > Student Minutes Per Day Field
K12.Setup.TN.SchoolSetupOptionsTN.StudentMinutesPerDay N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Teacher Day TN > Setup > State Requirements Screen > Options Tab >
Teacher Minutes Per Day Field K12.Setup.TN.SchoolSetupOptionsTN.TeacherMinutesPerDay N/A
School Stockpile Professional Development Days
TN > Setup > State Requirements Screen > Options Tab > Stockpile Professional Development Days Field
K12.Setup.TN.SchoolSetupOptionsTN.StockpileProfessionalDevelopmentDays
N/A
Block Schedule TN > Setup > State Requirements Screen > Options Tab > Block Schedule Field
K12.Setup.TN.SchoolSetupOptionsTN.BlockSchedule N/A
Spring Block Begin Date
TN > Setup > State Requirements Screen > Options Tab > Spring Block Begin Date Field
K12.Setup.TN.SchoolSetupOptionsTN.SpringBlockBeginDate N/A
021–Instructional Program Report Period Extract
Reporting periods consist of 20 successive instructional days where the first reporting period begins on the first instructional day of the school year. See Reporting Periods.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Report Period Number
CALCULATED FROM:
Attendance > Setup > School Calendar Screen > School Calendar Tab > School Calendar Area
N/A N/A
Report Period Begin Date
CALCULATED FROM:
Attendance > Setup > School Calendar Screen > School Calendar Tab > School Calendar Area
N/A N/A
Report Period End Date
CALCULATED FROM:
Attendance > Setup > School Calendar Screen > School Calendar Tab > School Calendar Area
N/A N/A
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022–School Days Extract
School days are determined by both district wide events and school specific events. If a school specific event exists, a district event will not appear on that day.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Event Date TN > Setup > State Requirements Screen > Options Tab > School Specific Events Grid > Event Date Field
OR
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Date Field
K12.Setup.TN.SchoolEvent.EventDate
OR
K12.Setup.TN.DistrictEvent.EventDate
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Event Type TN > Setup > State Requirements Screen > Options Tab > School
Specific Events Grid > Event Type Field
OR
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Type Field
K12.Setup.TN.SchoolEvent.EventType
OR
K12.Setup.TN.DistrictEvent.EventType
K12.TN.Event Types
K12.TN.Event Types
Event Duration TN > Setup > State Requirements Screen > Options Tab > School Specific Events Grid > Event Duration Field
OR
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Event Duration Field
K12.Setup.TN.SchoolEvent.EventDuration
OR
K12.Setup.TN.DistrictEvent.EventDuration
K12.TN.Event Duration
K12.TN.Event Duration
School Day Type TN > Setup > State Requirements Screen > Options Tab > School Specific Events Grid > Instructional Day Field
OR
TN > Setup > District State Requirements Screen > Options Tab > District Calendar Options Area > District Calendar Options Detail Screen > District Wide Events Grid > Instructional Day Field
K12.Setup.TN.SchoolEvent.InstructionalDay
OR
K12.Setup.TN.DistrictEvent.InstructionalDay
N/A
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030–Class Section Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Course Code Course > District Course Screen > Description Tab > State Course Classification Area > State Course Code Field
K12.CourseInfo.Course.StateCourseCode K12.CourseInfo.StateCourseCode
Local Class Number Schedule > Section Screen > Section ID K12.ScheduleInfo.Section.SectionID N/A
Service District ID CALCULATED FROM:
Course > District Course Screen > Course Tab > Other Provider Information Area > Provider ID Field
OR
System > Setup > Organization Screen > District Detail Screen > District Tab > District Information Area > District Number Field
K12.CourseInfo.Course.OtherProviderID
OR
K12.Setup.DistrictSetup.DistrictNumber
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Service School ID CALCULATED FROM:
Course > District Course Screen > Course Tab > Other Provider Information Area > Provider ID Field
OR
System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.CourseInfo.Course.OtherProviderID
OR
K12.School.StateSchoolCode
N/A
Class Type Schedule > Section Screen > Current Students Tab > State Reporting Area > Defined Class Type Field
K12.ScheduleInfo.Section.DefinedClassType K12.ScheduleInfo.Defined Class Type
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Teaching Method CALCULATED FROM:
Course > District Course Screen > Course Tab > Course InfoArea > Distance Learning Course Field
AND
Course > District Course Screen > Course Tab > Course InfoArea > Online Course Field
AND
Schedule > Section Screen > Current Students Tab > Section Info Area > Distance Learning Field
AND
Schedule > Section Screen > Current Students Tab > Section Info Area > Online Course Override Field
K12.CourseInfo.Course.DistanceLearningCourse
AND
K12.CourseInfo.Course.OnlineCourse
AND
K12.ScheduleInfo.Section.DistanceLearning
AND
K12.ScheduleInfo.Section.OnlineCourseOverride
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Class Begin Date CALCULATED FROM:
Schedule > Section Screen > Current Students Tab > Section Info Area > Term Code Field
AND
System > Setup > School Setup Screen > Basic Info Tab > Term Definition Grid > Term Begin Date Field
K12.ScheduleInfo.Section.TermCode
AND
K12.Setup.SchoolYearTrmDef.BeginDate
N/A
Class End Date CALCULATED FROM:
Course > District Course Screen > Course Tab > Course Info Area > Course Duration Field
AND
Schedule > Section Screen > Current Students Tab > Section Info Area > Term Code Field
AND
System > Setup > School Setup Screen > Basic Info Tab > Term Definition Grid > Term End Date Field
K12.CourseInfo.Course.CourseDuration
AND
K12.ScheduleInfo.Section.TermCode
AND
K12.Setup.SchoolYearTrmDef.EventDate
N/A
Honors Class Indicator
Course > District Course Screen > Course Tab > Course Info Area > Academic Type Field
K12.CourseInfo.Course.AcademicType K12.CourseInfo.AcademicType
State Dual Credit Course > District Course Screen > Description Tab > State Course Classification Area > Class Indicator Field
K12.CourseInfo.Course.ClassIndicator K12.CourseInfo.Class Indicator
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Local Dual Credit Course > District Course Screen > Description Tab > State Course
Classification Area > Class Indicator Field K12.CourseInfo.Course.ClassIndicator K12.CourseInfo.Class Indicator
Dual Enrollment Course > District Course Screen > Description Tab > State Course Classification Area > Class Indicator Field
K12.CourseInfo.Course.ClassIndicator K12.CourseInfo.Class Indicator
Post-Secondary Institution
Course > District Course Screen > Description Tab > State Course Classification Area > PostSecondary Institution Field
K12.CourseInfo.Course.PostSecondaryInstitution K12.CourseInfo.Postsecondary Institution
031–Class Section Schedule Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Local Class Number Schedule > Section Screen > Current Students Tab > Section ID K12.ScheduleInfo.Section.SectionID N/A
Monday Duration CALCULATED* N/A N/A
Monday Assigned Period
CALCULATED* N/A N/A
Tuesday Duration CALCULATED* N/A N/A
Tuesday Assigned Period
CALCULATED* N/A N/A
Wednesday Duration CALCULATED* N/A N/A
Wednesday Assigned Period
CALCULATED* N/A N/A
Thursday Duration CALCULATED* N/A N/A
Thursday Assigned Period
CALCULATED* N/A N/A
Friday Duration CALCULATED* N/A N/A
Friday Assigned Period
CALCULATED* N/A N/A
Saturday Duration CALCULATED* N/A N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Saturday Assigned Period
CALCULATED* N/A N/A
*The Duration (average minutes for a specific day) and Assigned Period are calculated based on variables related to the days and periods during which classes are scheduled. If the class takes place during different periods over multiple weeks, the Assigned Period comes from the first week in the repeating cycle.
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040–Student Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
First Name Student > Student Screen > First Name Field K12.Student.FirstName N/A
Middle Name Student > Student Screen > Middle Name Field K12.Student.MiddleName N/A
Last Name Student > Student Screen > Last Name Field K12.Student.LastName N/A
Suffix Student > Student Screen > Suffix Field K12.Student.Suffix N/A
Date of Birth Student > Student Screen > Demographics Tab > Student Information Area > Birth Date
K12.Student.BirthDate N/A
Student Previous Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Previous Social Security Number Field
K12.Student.PreviousSocialSecurityNumber N/A
Student Previous PIN Student > Student Screen > Other Info Tab > Other Information Area > Previous Student PIN Field
K12.TN.StudentTN.PreviousStudentPin N/A
Previous First Name Student > Student Screen > Demographics Tab > Student Information Area > Previous First Name Field
K12.Student.AKAFirstName N/A
Previous Middle Name
Student > Student Screen > Demographics Tab > Student Information Area > Previous Middle Name Field
K12.Student.AKAMiddleName N/A
Previous Last Name Student > Student Screen > Demographics Tab > Student Information Area > Previous Last Name
K12.Student.AKALastName N/A
Gender Student > Student Screen > Gender K12.Student.Gender Revelation.Gender
Immigrant Student Student > Student Screen > Other Info Tab > Other Information Area > Immigration Date Field
K12.Student.ImmigrationDate N/A
Date First Enrolled in a US School
Student Programs > ELL > ELL History Tab > ELL Grid K12.Student.UsEntryDateSchool N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Year Entered Ninth Grade
Student > Student Screen > Other Info Tab > Graduation Information Area > Ninth Grade Entry Year Field
K12.Student.InitialNinthGradeYear K12.Initial Ninth Grade Year
Native Language Student > Student Screen > Demographics Tab > Student Information Area > Home Language Field
K12.Student.HomeLanguage K12.Language
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
Mother’s Maiden Last Name
Student > Student Screen > Demographics Tab > Student Information Area > Mother’s Maiden Name Field
K12.ParentGuardianInfo.Parent.AKALastName N/A
Student’s City of Birth Student > Student Screen > Other Info Tab > Graduation Information Area > Birth Place Field
K12.Student.BirthPlace N/A
Student’s County of Birth Code
Student > Student Screen > Demographics Tab > Student Information Area > Birth County Field
K12.Student.BirthCounty Revelation.County
Student’s State of Birth Code
Student > Student Screen > Demographics Tab > Student Information Area > Birth State Field
K12.Student.BirthState Revelation.State
Student’s Country of Birth Code
Student > Student Screen > Demographics Tab > Student Information Area > Birth Country Field
K12.Student.BirthCountry Revelation.Country
Hispanic Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Hispanic/Latino Field
K12.Student.HispanicIndicator Revelation.Hispanic Ethnicity
American Indian Alaskan Native
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Asian Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Native Hawaiian or Pacific Islander
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Black or African American
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
White Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
SPID (State Person ID)
Student > Student Screen > Demographics Tab >Student Information Area > EdFi ID
K12.Student.EdfiID Revelation.SPID
Date First Enrolled ESL
Student Programs > English Language Learners > ELL History Tab > ELL History Area > Entry Date
K12.ProgramInfo.ELLHistory.EntryDate Revelation.ESL Date
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041–Student Enrollment Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Instr Service Period Type of Service
CALCULATED FROM:
Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Code Field
K12.EnrollmentInfo.StudentSOREnrollment.EnterCode
K12.Enrollment.EnterCode
Enrollment Date Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Date Field
K12.EnrollmentInfo.StudentEnrollment.EnterDate N/A
Enrollment Reason Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Code Field
K12.EnrollmentInfo.StudentSOREnrollment.EnterCode K12.Enrollment.EnterCode
English Language Background
Student Programs > English Language Learners Screen > ELL Status Area > Program Field
K12.ProgramInfo.ELL.ProgramCode K12.ProgramInfo.ELL Program Code
Course of Study Student > Student Screen > Enrollment Tab > Enrollment Activity Area >Course of Study Field
K12.EnrollmentInfo.StudentSOREnrollment.CourseOfStudy K12.Enrollment.Course of Study
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Primary District ID STUDENT RECEIVES SERVICES IN PRIMARY DISTRICT:
System > Setup > Organization Screen > School Detail Screen > School Tab > District Information Area > District Number Field
OR
STUDENT RECEIVES PARTIAL SERVICES OUTSIDE OF PRIMARY DISTRICT:
Student > Student Screen > Enrollment History Tab > Enrollment History Grid > Enter Date Link > Enrollment History Screen > Enrollment Tab > School Enrollment Grid > School Enrollment Detail Screen > Enrollment Activity Grid > Serving District Field
K12.Setup.DistrictSetup.DistrictNumber
OR
K12.EnrollmentInfo.StudentEnrollmentActivity.ServingDistrict
K12.Enrollment.District
Primary School ID STUDENT RECEIVES SERVICES IN PRIMARY DISTRICT:
System > Setup > Organization Screen > District Detail Screen > District Tab > School Information Area > School Code Field
OR
STUDENT RECEIVES PARTIAL SERVICES OUTSIDE OF PRIMARY DISTRICT:
Student > Student Screen > Enrollment History Tab > Enrollment History Grid > Enter Date Link > Enrollment History Screen > Enrollment Tab > School Enrollment Grid > School Enrollment Detail Screen > Enrollment Activity Grid > Serving School Field
K12.Setup.DistrictSetup.DistrictNumber
OR
K12.EnrollmentInfo.StudentEnrollmentActivity.ServingSchool
K12.Enrollment.School
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table State Assigned ID Student > Student Screen > Demographics Tab > Student
Information Area > State Student ID Field K12.Student.StateStudentNumber N/A
Homeless Primary Night Time Residence
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Homeless Need Line > Needs Detail Screen > Detail Tab > History Grid > Nighttime Residence Field
K12.ProgramInfo.StudentProgramGridDetail.NighttimeResidence
K12.ProgramInfo.Nighttime Residence
Homeless Served by McKinney – Vento
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Homeless Need Line > Needs Detail Screen > Detail Tab > History Grid > Service by McKinney Vento Field
K12.ProgramInfo.StudentProgramGridDetail.ServedMckinney N/A
Homeless Unaccompanied Youth
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Homeless Need Line > Needs Detail Screen > Detail Tab > History Grid > Unaccompanied Youth Field
K12.ProgramInfo.StudentProgramGridDetail.UnaccompaniedYouth
N/A
SES Applied CALCULATED FROM:
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > SES Line > Program Code Field
K12.ProgramInfo.StudentProgramGrid.ProgramCode N/A
SES Receiving CALCULATED FROM:
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > SES Line > Program Code Field
K12.ProgramInfo.StudentProgramGrid.ProgramCode N/A
042–Student Ineligibility Funding Status
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Fund Inelig Status Student > Student Screen > Enrollment Tab > Enrollment Activity Area > Tuition Payer Code Field
K12.EnrollmentInfo.StudentSOREnrollment.TuitionPayerCode K12.Enrollment.Tuition Payer Code
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Fund Inelig Begin Date
Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Date Field
K12.EnrollmentInfo.StudentEnrollment.EnterDate N/A
Fund Inelig End Date CALCULATED FROM:
Student > Student Screen > Enrollment Tab >Enrollment Information Area > Leave Date Field
OR
Student > Student Screen > Enrollment Tab >Enrollment Information Area > Summer Withdrawal Date Field
K12.EnrollmentInfo.StudentSOREnrollment.LeaveDate
OR
K12.EnrollmentInfo.StudentSchoolYear.SummerWithdrawalCode
N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
043–Student Instructional Grade
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Instructional Grade Assignment
Student > Student Screen > Grade K12.EnrollmentInfo.StudentSOREnrollment.Grade K12.Grade
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Instr Grade Assignment Date
Student > Student Screen > Enrollment History Tab > Enrollment History Grid > Enter Date Link > Enrollment History Screen > Enrollment Tab > School Enrollment Grid > School Enrollment Detail Screen > Enrollment Activity Grid > Effective Date Field
OR
Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Date Field
K12.EnrollmentInfo.StudentEnrollmentActivity.EffectiveDate
OR
K12.EnrollmentInfo.StudentEnrollment.EnterDate
N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
044–Student Classification
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Student Classification Type
CALCULATED FROM:
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Student Classification Line > Need Description Field
AND
Student Programs > Free and Reduced Meals Screen > Frm Code Field
K12.ProgramInfo.StudentProgramGrid.Description
AND
K12.ProgramInfo.StudentFRMHistory.FrmCode
K12.ProgramInfo.Frm Code
Student Classify Begin Date
CALCULATED FROM:
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Student Classification Line > Enter Date Field
AND
Student Programs > Free and Reduced Meals Screen > Enter Date Field
K12.ProgramInfo.StudentProgramGrid.EnterDate
AND
K12.ProgramInfo.StudentFRMHistory.EnterDate
N/A
Student Classify End Date
CALCULATED FROM:
Student Programs > Student Needs Screen > Needs Tab > Needs Grid > Student Classification Line > Exit Date Field
AND
Student Programs > Free and Reduced Meals Screen > Exit Date Field
K12.ProgramInfo.StudentProgramGrid.ExitDate
AND
K12.ProgramInfo.StudentFRMHistory.ExitDate
N/A
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Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
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045–Student Transportation
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
AM Bus Number Student > Student Screen > Other Info Tab > Pick Up Information Area > Bus Number Field
K12.EnrollmentInfo.StudentSOREnrollment.PickUpBusNumber
N/A
PM Bus Number Student > Student Screen > Other Info Tab > Drop Off Information Area > Bus Number Field
K12.EnrollmentInfo.StudentSOREnrollment.DropOffBusNumber
N/A
Est Miles Transported Student > Student Screen > Other Info Tab > Transportation Area > Estimated Mileage Field
K12.EnrollmentInfo.StudentSOREnrollment.BusEstimatedMileage
N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
046–Student Disciplinary Action
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Disciplinary Action Type
Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > Disposition Code Field
K12.DisciplineInfo.StudentIncidentDisposition.CodeDispGU
Disciplinary Begin Date
Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > Start Date Field*
K12.DisciplineInfo.StudentIncidentDisposition.DispositionStartDate
N/A
Disciplinary End Date Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > End Date Field
K12.DisciplineInfo.StudentIncidentDisposition.DispositionEndDate
N/A
Disciplinary Primary Reason
CALCULATED FROM:
Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Violation List Field
K12.DisciplineInfo.StudentIncidentGrid.ViolationList
N/A
Disciplinary Offense Date
Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Incident Date Field
K12.DisciplineInfo.StudentIncidentGrid.IncidentDate N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
Zero-Tolerance Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > Detail Field Link > Student Disposition Screen > Information Tab > Zero Tolerance Field
K12.DisciplineInfo.StudentIncidentDisposition.ZeroTolerance N/A
SE Modified Action Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > Detail Field Link > Student Disposition Screen > Information Tab > Modification Field
K12.DisciplineInfo.StudentIncidentDisposition.Modification K12.Discipline.Modifications
SE Disciplinary Action Authority
Discipline Incident > Student Incident Screen > Discipline Tab > Discipline Incidents Grid > Discipline Incidents Detail Screen > Student Incident Detail Tab > Disposition Grid > Detail Field Link > Student Disposition Screen > Information Tab > Disposition Description Area > Authority Code Field
12.DisciplineInfo.StudentIncidentDisposition.AuthorityCode K12.DisciplineInfo.Authority
*If the disposition started in the previous school year and runs through the current school year, then the Disciplinary Begin Date is the first instructional day of the current school year.
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047–Student Standard Day
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Student Standard Day CALCULATED FROM:
Student > Student Screen > Enrollment Tab > Enrollment Activity > Standard Day Minutes Field
OR
TN > Setup > District State Requirements Screen > Options Tab >Student Standard Day Grid > Grade Field
AND
TN > Setup > District State Requirements Screen > Options Tab >Student Standard Day Grid > Minutes Per Day Field
K12.EnrollmentInfo.StudentSOREnrollment.StandardDayMinutes
OR
K12.Setup.TN.StudentStandardDay.Grade
AND
K12.Setup.TN.StudentStandardDay.MinutesPerDay
K12.Grade
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CALCULATED FROM:
Student > Student Screen > Enrollment History Tab > Enrollment History Grid > Enter Date Link > Enrollment History Screen > Enrollment Tab > School Enrollment Grid > School Enrollment Detail Screen > Enrollment Activity Grid > Effective Date Field
OR
Student > Student Screen > Enrollment Tab > Enrollment Information Area > Enter Date Field
K12.EnrollmentInfo.StudentEnrollmentActivity.EffectiveDate
OR
K12.EnrollmentInfo.StudentEnrollment.EnterDate
N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
048–Student Class Assignment
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Local Class Number Student > Student Screen > Classes Tab > Class Schedule Grid >
Section ID Field K12.ScheduleInfo.Section.SectionID N/A
Student Class Begin Date
Student > Student Screen > Classes Tab > Class Schedule Grid > Enter Date Field
K12.ScheduleInfo.StudentClassGrid.EnterDate N/A
Student Class End Date
Student > Student Screen > Classes Tab > Class Schedule Grid > Leave Date Field
OR
Schedule > Section Screen > Current Students Tab > Section Info Area > Term Code Field
AND
Setup > System > School Setup Screen > Basic Info Tab > Term Definition Grid > Term End Date Field
K12.ScheduleInfo.StudentClassGrid.LeaveDate
OR
K12.ScheduleInfo.Section.TermCode
AND
K12.Setup.SchoolYearTrmDef.EventDate
N/A
Vocational Outside IEP
Schedule > Section Screen > Current Students Tab > State Reporting Area > Vocational Outside IEP Field
K12.ScheduleInfo.Section.VocationalOutsideIIEP N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
049–Student Attendance
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Attendance Date Date for a populated All Day Code field for Period Attendance Schools
OR
Date for a populated Attendance Reason 1 field for Daily Attendance Schools
N/A
Attendance Type All Day Code field for Period Attendance Schools
OR
Attendance Reason 1 field for Daily Attendance Schools
AND
Attendance > Setup > District Attendance Code Screen > Attendance Reasons Tab > Attendance Reasons Grid > State Code Field
K12.AttendanceInfo.Setup.DistrictAttendanceReasons.StateCode
N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
050–Student Withdraw
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Withdraw Date Student > Student Screen > Enrollment Tab > Enrollment Information Area > Leave Date Field
OR
Student > Student Screen > Enrollment Tab > Summer Withdrawal Area > Summer Withdrawal Date
K12.EnrollmentInfo.StudentSOREnrollment.LeaveDate
K12.EnrollmentInfo.StudentSOREnrollment.SummerWithdrawlDate
N/A
Withdraw Reason Student > Student Screen > Enrollment Tab > Enrollment Information Area > Leave Code Field
OR
Student > Student Screen > Enrollment Tab > Summer Withdrawal Area > Summer Withdrawal Code Field
K12.EnrollmentInfo.StudentSOREnrollment.LeaveCode
K12.EnrollmentInfo.StudentSOREnrollment.SummerWithdrawlCode
K12.Enrollment.Leave Code
K12.Demographics.Summer Withdrawal Code
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
051–Student End of Service
Students who have withdrawn before the last day of the school are not included in the extract.
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
End Of Service Action Date
GRADUATED STUDENTS:
Student > Student Screen > Other Info Tab > Graduation Information Area > Graduation Date Field
NON-GRADUATED STUDENTS:
Last day of the school year as determined by Attendance > Setup > School Calendar Screen > School Calendar Tab > School Calendar Grid
K12.Student.GraduationDate
N/A
End Of Service Action CALCULATED FROM:
Student > Student Screen > Other Info Tab > Next Year Area > Year End Status Field
AND
Student > Student Screen > Other Info Tab > Graduation Information Area > Graduation Date Field
K12.EnrollmentInfo.StudentSOREnrollment.YearEndStatus
AND
K12.Student.GraduationDate
K12.Demographics.Year End Status
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Completion Document Date
Student > Student Screen > Other Info Tab > Graduation Information Area > Graduation Date Field
K12.Student.GraduationDate N/A
Completion Document Type
Student > Student Screen > Other Info Tab > Graduation Information Area > Diploma Type Field
K12.Student.DiplomaType K12.Diploma Type
Completion Document Period
Student > Student Screen > Other Info Tab > Graduation Information Area > Graduation Semester Field
K12.Student.GraduationSemester K12.Graduation Semester
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
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052–Student Club Membership
This extract includes student who are assigned to a TDOE student club.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Club ID Student > Student Groups Screen > Student Groups Tab > Currently Assigned Groups Field > Club Line > Code Field
K12.StudentGroupsInfo.Setup.SchoolStudentGroups.Code N/A
Club Membership Begin Date
Student > Student Groups Screen > Student Groups Tab > Currently Assigned Groups Grid > Club Line > Enter Date Field
K12.StudentGroupsInfo.StudentGroup.EnterDate N/A
Club Membership End Date
Student > Student Groups Screen > Student Groups Tab > Currently Assigned Groups Grid > Club Line > Leave Date Field
K12.StudentGroupsInfo.StudentGroup.LeaveDate N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
060–Staff Member Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Staff Social Security Number
Staff > Staff Screen > General Tab > Staff Info Area > Social Security Number Field
K12.Staff.SocialSecurityNumber N/A
Teacher License Number
Staff > Staff Screen > General Tab > Staff Info Area > Teacher / Administrator License Number Field
K12.Staff.TeacherAdminLicNumber N/A
Local Staff Key Staff > Staff Screen > General Tab > Staff Info Area > Badge Number Field
K12.Staff.BadgeNum N/A
First Name Staff > Staff Screen > First Name Field K12.Staff.FirstName N/A
Middle Name Staff > Staff Screen > Middle Name Field K12.Staff.MiddleName N/A
Last Name Staff > Staff Screen > Last Name Field K12.Staff.LastName N/A
Suffix Staff > Staff Screen > Suffix Field K12.Staff.Suffix N/A
Date of Birth Staff > Staff Screen > General Tab > Staff Info Area > Birth Date Field
K12.Staff.BirthDate N/A
Staff Previous Social Security Number
Staff > Staff Screen > General Tab > Staff Info Area > Previous Social Security Number Field
K12.Staff.PreviousSocialSecurityNumber N/A
Staff Previous Teacher License Number
Staff > Staff Screen > General Tab > Staff Info Area > Previous Teacher License Number Field
K12.Staff.PreviousLicenseNumber N/A
Previous First Name Staff > Staff Screen > General Tab > Staff Info Area > Former Names Area > First Name Field
K12.Staff.AKAFirstName N/A
Previous Last Name Staff > Staff Screen > General Tab > Staff Info Area > Former Names Area > Last Name Field
K12.Staff.AKALastName N/A
Gender Staff > Staff Screen > Gender Field K12.Staff.Gender Revelation.Gender
Ethnicity Staff > Staff Screen > General Tab > Race and Ethnicity Area > Hispanic / Latino Field
K12.Staff.HispanicIndicator Revelation.HispanicEthnicity
American Indian or Alaskan Native
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Asian Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Native Hawaiian or Pacific Islander
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
Black or African American
Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
White Student > Student Screen > Demographics Tab > Race and Ethnicity Area > Race Fields
RevPersonSecondaryEthnic.EthnicCode Revelation.Ethnicity
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Licensure Check Staff > Staff Screen > General Tab > Staff Info Area > Licensure
Check Field K12.Staff.LicensureCheck K12.Staff.Licensure Check
Waive Request Course
N/A N/A N/A
Staff Status Staff > Staff Screen > Schools Tab > Staff School Assignments Grid > Staff School Assignments Detail Screen > Assignment Details Area > FTE Field
K12.StaffSchoolYear.Fte N/A
062–Staff Member Current Assignment Extract
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Staff Social Security Number
Staff > Staff Screen > General Tab > Staff Info Area > Social Security Number Field
K12.Staff.SocialSecurityNumber N/A
Teacher License Number
Staff > Staff Screen > General Tab > Staff Info Area > Teacher / Administrator License Number Field
K12.Staff.TeacherAdminLicNumber N/A
Local Staff Key Staff > Staff Screen > General Tab > Staff Info Area > Badge Number Field
K12.Staff.BadgeNum N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Current Assignment SCHOOL ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > Staff School Assignments Area > Staff School Assignments Detail Screen > Default Support Type Grid > Support Type Field
AND
DISTRICT ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > District Wide Support Type Grid > Support Type Field
K12.StaffInfo.StaffSchoolYearSupportType.SupportType
AND
K12.StaffInfo.StaffDistrictSupportType.SupportType
K12.Staff.District Support Type
K12.Staff.Support Type
Current Assignment Begin Date
SCHOOL ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > Staff School Assignments Area > Staff School Assignments Detail Screen > Default Support Type Grid > Begin Date Field
AND
DISTRICT ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > District Wide Support Type Grid > Begin Date Field
K12.StaffInfo.StaffSchoolYearSupportType.BeginDate
AND
K12.StaffInfo.StaffDistrictSupportType.BeginDate
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Current Assignment End Date
SCHOOL ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > Staff School Assignments Area > Staff School Assignments Detail Screen > Default Support Type Grid > End Date Field
AND
DISTRICT ASSIGNMENTS:
Staff > Staff Screen > Schools Tab > District Wide Support Type Grid > End Date Field
K12.StaffInfo.StaffSchoolYearSupportType.EndDate
AND
K12.StaffInfo.StaffDistrictSupportType.EndDate
N/A
063–Staff Member Class Assignment
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Staff Social Security Number
Staff > Staff Screen > General Tab > Staff Info Area > Social Security Number Field
K12.Staff.SocialSecurityNumber N/A
Teacher License Number
Staff > Staff Screen > General Tab > Staff Info Area > Teacher / Administrator License Number Field
K12.Staff.TeacherAdminLicNumber N/A
Local Staff Key Staff > Staff Screen > General Tab > Staff Info Area > Badge Number Field
K12.Staff.BadgeNum N/A
Local Class Number Schedule > Section Screen > Section ID Field K12.ScheduleInfo.Section.SectionID N/A
Staff Class Begin Date
Schedule > Section Screen > Staff History Tab > Historical Staff Grid > Effective Date Field
K12.ScheduleInfo.SchoolYearSectionStaffHistory.EffectiveDate
N/A
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Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Staff Class End Date CALCULATED FROM:
Schedule > Section Screen > Current Students Tab > Section Info Area > Term Code Field
AND
System > Setup > School Setup Screen > Basic Info Tab > Term Definition Grid > Term End Date Field
K12.ScheduleInfo.Section.TermCode
AND
K12.Setup.SchoolYearTrmDef.EventDate
N/A
Teacher of Record CALCULATED FROM:
Schedule > Section Screen > Staff Name Field
AND
Schedule > Section Screen > Current Students Tab > Staff Contributions Area > Responsibility Field
K12.ScheduleInfo.Section.StafContr.Respon
K12.ScheduleInfo.Staff Responsibility
Federally Funded Class
Schedule > Section Screen > Current Students Tab > Section Info Area > Supplemental Funding Category Field
OR
Course > District Course Screen > Course Tab > Other Provider Information Area > Funding Source Field
K12.ScheduleInfo.Section.SupplementalFundingCategory
K12.CourseInfo.Course.FundingSource
K12.AttendanceInfo.Supplemental Funding Cat
K12.CourseInfo.Funding Source
Tennessee State Reporting Guide Chapter Five
170 Copyright 2014 Edupoint Educational Systems, LLC
080–Student Final Grade
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Year Class Was Taken
Course History > Student Course History Screen > Course History Tab > Courses Grid > Calendar Year Field
K12.CourseHistoryInfo.StudentCourseHistory.CalendarYear N/A
Term Class Was Taken
Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > Year Information Area > Term Code Field
OR
Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > Year Information Area >Term Code Actual Field
K12.CourseHistoryInfo.StudentCourseHistory.TermCode
K12.CourseHistoryInfo.StudentCourseHistory.TermCodeActual
K12.CourseInfo.Course Duration
Grade Assignment When Class Was Taken
Course History > Student Course History Screen > Course History Tab > Courses Grid > Grade Field
K12.CourseHistoryInfo.StudentCourseHistory.Grade K12.Grade
Chapter Five Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 171
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Private or Out of State Transfer
CALCULATED FROM:
Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > School Information Area > Non-District School Field
AND
System > Setup > Non-District School Screen > Non-District School Tab > School Info Area > School Type Field
K12.CourseHistoryInfo.StudentCourseHistory.SchoolNonDistrictGU
AND
K12.Setup.SchoolNonDistrict.SchoolType
K12.Setup.Non District School Type
Course Code Course History > Student Course History Screen > Course History Tab > Courses Grid > Course ID Field
AND
Course > District Course Screen > Description Tab > State Course Classification Area > State Course Code Field
K12.CourseHistoryInfo.StudentCourseHistory.CourseID
AND
K12.CourseInfo.Course.StateCourseCode
K12.CourseInfo.State Course Code
Local Course Number Course History > Student Course History Screen > Course History Tab > Courses Grid > Course ID Field
AND
Schedule > Section Screen > Section ID
K12.CourseHistoryInfo.StudentCourseHistory.CourseID
AND
K12.ScheduleInfo.Section.SectionID
N/A
Tennessee State Reporting Guide Chapter Five
172 Copyright 2014 Edupoint Educational Systems, LLC
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table Credits Attempted Course History > Student Course History Screen > Course History
Tab > Courses Grid > Credits Att Field K12.CourseHistoryInfo.StudentCourseHistory.CreditAttempted N/A
Credits Earned Course History > Student Course History Screen > Course History Tab > Courses Grid > Credits Cmpltd Field
K12.CourseHistoryInfo.StudentCourseHistory.CreditCompleted
N/A
Alpha Grade Course History > Student Course History Screen > Course History Tab > Courses Grid > Mark Field *
K12.CourseHistoryInfo.StudentCourseHistory.MarkDD K12.CourseHistoryInfo.Mark
Numeric Grade Course History > Student Course History Screen > Course History Tab > Courses Grid > Mark Field*
AND
Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > Course Information Area > Quality Point Field**
K12.CourseHistoryInfo.StudentCourseHistory.Mark
Quality Points Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > Course Information Area > Quality Point Field**
K12.CourseHistoryInfo.StudentCourseHistory.RigorPoint N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
*Because students can receive an alpha or numeric mark but not both, the extract uses information defined at Grading > Setup > Mark Definition Screen to convert values between alpha and numeric marks for extract reporting purposes only.
**See Student Course Quality Points for important information about how Quality Points affect the Numeric Grade.
Chapter Five Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 173
081–Student TA Instructional Services
Students are identified as providing TA instructional assistance when they are designated as a teacher’s aide in a class where the associated district course is offered by a department that has been assigned a TA Instructional Services code.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
TA Instructional Assistance
CALCULATED FROM:
Course > District Course Screen > Course Tab > Course Info Area > Department Field
AND
Student > Student Screen > Classes Tab > Class Schedule Grid > Teacher Aide Field
K12.CourseInfo.Course.Department
AND
K12.ScheduleInfo.StudentClassGrid.TeacherAide
K12.CourseInfo.Department
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
Chapter Five Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 175
082–Student TA Support Services
Students are identified as receiving targeted support assistance if they are assigned a TA Support Services code. For students with more than one code, the extract includes a row for each code assigned to the student. See information about defining TA Support Services codes.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
TA Support Assistance
Student Programs > Student Needs Screen > Needs Tab > Program Code Field
K12.ProgramInfo.StudentProgramGrid.ProgramCode N/A
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
Tennessee State Reporting Guide Chapter Five
176 Copyright 2014 Edupoint Educational Systems, LLC
083–Student Choice Applied
See School Choice for Transfer Students.
Data Element Synergy SIS Location Edupoint BO and Property Lookup Table District ID System > Setup > Organization Screen > District Detail Screen >
District Tab > District Information Area > District Number Field K12.Setup.DistrictSetup.DistrictNumber N/A
School ID System > Setup > Organization Screen > School Detail Screen > School Tab > Other Information Area > State CTDS Code Field
K12.School.StateSchoolCode N/A
School Year Focus Area N/A N/A
Instructional Program Number
CALCULATED FROM:
Attendance > Setup > District Calendar Screen > District Calendar Tab > District Calendar Type Options Area > Calendar Type Field
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
Student Social Security Number
Student > Student Screen > Other Info Tab > Other Information Area > Social Security Number Field
K12.Student.SocialSecurityNumber N/A
Student PIN Student > Student Screen > Other Info Tab > Other Information Area > Student PIN Field
K12.TN.StudentTN.StudentPin N/A
Local Student Key Student > Student Screen > Perm ID Field K12.Student.SisNumber N/A
Student Choice Applied
Student > Student Screen > Enrollment History Tab > Enrollment History Grid > Enter Date Link > Enrollment History Screen > Other Information Tab > School Choice Status Field
K12.EnrollmentInfo.StudentSchoolYear.SchoolChoiceStatus K12.Enrollment.School Choice Status
State Assigned Student ID
Student > Student Screen > Demographics Tab > Student Information Area > State Student ID Field
K12.Student.StateStudentNumber N/A
Chapter Six
Edupoint Proprietary and Confidential
Chapter Six : MAPPING
This chapter contains the following information:
► Transmit Header Map
► 200 Day Calendar Map
► 200 Day Event Calendar Map
► District Bus Map
► Instructional Program Map
► Instructional Program Report Period Map
► School Days Map
► Class Section Map
► Class Section Schedule Map
► Student Map
► Student Enrollment Map
► Student Ineligibility Funding Status Map
► Student Instructional Grade Map
► Student Classification Map
► Student Transportation Map
► Student Disciplinary Action Map
► Student Standard Day Map
► Student Standard Day Map1
► Student Class Assignment Map
► Student Attendance Map
► Student Withdraw Map
► Student End of Service Map
► Student Club Membership Map
► Staff Member Map
► Staff Member Current Assignment Map
► Staff Member Current Assignment Map1
► Staff Member Class Assignment Map
► Student Final Grade Map
► Student TA Instructional Services Map
► Student TA Support Services Map
► Student Choice Applied Map
► Special Education Option Map
► Special Education Disabilities Map
► Transmit Trailer Map
Tennessee State Reporting Guide Chapter Six
178 Copyright 2014 Edupoint Educational Systems, LLC
TRANSMIT HEADER MAP
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Filler 2 99 4 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
5 TH Extract Date 8 9(8) 6 TH File Name 20 X(20) 7 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 179
200 DAY CALENDAR MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School Year 4 9(4) Focus Year N/A 7 Calendar Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.Setup.TN.DistrictCalendarOptions.
CalendarType
K12.Setup.Calendar Type
8 Instructional Calendar 1 X Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.Setup.TN.DistrictCalendarOptions.
CalendarType
K12.Setup.Calendar Type
9 Scheduled Days 1 9 Attendance > Setup > District Calendar > District Calendar Options
Calculated from:
K12.AttendanceInfo.Setup.
AttendanceCalendarOpt.IncSaturday
N/A
10 Stockpile Inclement Weather Days
2 99 System > Setup > District State Requirements > District Calendar Options > Stockpile Inclement Weather Days
K12.Setup.TN.DistrictCalendarOptions. StockpileInclementWeatherDays
N/A
11 Stockpile Professional Development Days
2 99 System > Setup > District State Requirements > District Calendar Options > Stockpile Professional Development Days
K12.Setup.TN.DistrictCalendarOptions.
StockpileProfessionalDevelopmentDays
N/A
12 In Service Days 4 99v99 System > Setup > District State Requirements > District Calendar Options > In Service Days
K12.Setup.TN.DistrictCalendarOptions.InServiceDays
N/A
Tennessee State Reporting Guide Chapter Six
180 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 13 Optional In Service Days 4 99V99 System > Setup > District State
Requirements > District Calendar Options > Optional In Service Days
K12.Setup.TN.DistrictCalendarOptions.
OptionalInServiceDays
N/A
14 Parent Teacher Conference Days
1 9 System > Setup > District State Requirements > District Calendar Options > Parent Teacher Conference Days
K12.Setup.TN.DistrictCalendarOptions.
ParentTeacherConferenceDays
N/A
15 Teacher Vacation Days 2 99 System > Setup > District State Requirements > District Calendar Options > Teacher Vacation Days
K12.Setup.TN.DistrictCalendarOptions.
TeacherVacationDays
N/A
16 Abbreviated Days 1 9 System > Setup > District State Requirements > District Calendar Options > Abbreviated Days
K12.Setup.TN.DistrictCalendarOptions.
AbbreviatedDays
N/A
17 Discretionary Teacher Vacation Days
4 99v99 System > Setup > District State Requirements > District Calendar Options > Discretionary Teacher Vacation Days
K12.Setup.TN.DistrictCalendarOptions.
DiscretionaryTeacherVacationDays
N/A
18 Discretionary In Service Days
4 99v99 System > Setup > District State Requirements > District Calendar Options > Discretionary In Service Days
K12.Setup.TN.DistrictCalendarOptions.
DiscretionaryInServiceDays
N/A
19 Discretionary Administrative Days
4 99v99 System > Setup > District State Requirements > District Calendar Options > Discretionary Administrative Days
K12.Setup.TN.DistrictCalendarOptions.
DiscretionaryAdministrativeDays
N/A
20 Discretionary Instructional Days
4 99v99 System > Setup > District State Requirements > District Calendar Options > Discretionary Instructional Days
K12.Setup.TN.DistrictCalendarOptions.
DiscretionaryInstructionalDays
N/A
21 Discretionary Other Days 4 99v99 System > Setup > District State Requirements > District Calendar Options > Discretionary Other Days
K12.Setup.TN.DistrictCalendarOptions.
DiscretionaryOtherDays
N/A
22 Instructional Days 3 9(3) System > Setup > District State Requirements > District Calendar Options > Instructional Days
K12.Setup.TN.DistrictCalendarOptions.
InstructionalDays
N/A
23 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 181
200 DAY EVENT CALENDAR MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School Year 4 9(4) Focus Year N/A N/A 7 Calendar Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
8 Event Date 8 9(8) System > Setup > District State Requirements > District Calendar Options > District Wide Events > Event Date
K12.Setup.TN.DistrictEvent.EventDate
N/A
9 Event Type 2 XX System > Setup > District State Requirements > District Calendar Options > District Wide Events > Event Type
K12.Setup.TN.DistrictEvent.EventType
K12.TN.Event Types
10 School Day Type 1 X System > Setup > District State Requirements > District Calendar Options > District Wide Events > Instructional Day
K12.Setup.TN.DistrictEvent.
InstructionalDay
11 Event Duration 3 9V99 System > Setup > District State Requirements > District Calendar Options > District Wide Events > Event Duration
K12.Setup.TN.DistrictEvent.
EventDuration
K12.TN.Event Duration
12 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
182 Copyright 2014 Edupoint Educational Systems, LLC
DISTRICT BUS MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School Year 4 9(4) Focus Year N/A N/A 7 Bus Number 6 X(6) Transportation > Bus > Bus Info
> Vehicle ID K12.TransportationInfo.Bus.VehicleID N/A
8 Specially Equipped 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Specially Equipped
K12.TransportationInfo.Bus.
SpeciallyEquipped
N/A
9 Daily Miles 4 9(4) Transportation > Bus > Bus Info > Mileage > Daily Mileage
Calculated from:
K12.TransportationInfo.BusMileage.
DailyMileage
N/A
10 Bus Type 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Vehicle Type
K12.TransportationInfo.Bus.
VehicleType
K12.TransportationInfo.Vehicle Type
11 Year Bus Began Operation
4 9(4) Transportation > Bus > Bus Info > Other Information > Year Began Operation
K12.TransportationInfo.Bus.
YearBeganOperation
N/A
12 Inspected by TN Dept of Safety
1 X Transportation > Bus > Bus Info > Other Information > Inspected by State
K12.TransportationInfo.Bus.
InspectedByState
N/A
13 Privately Owned 1 X Transportation > Bus > Bus Info > Other Information > Privately Owned
K12.TransportationInfo.Bus.
PrivatelyOwned
N/A
14 Wheel Chair Lifts 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Special Lift Equipment
K12.TransportationInfo.Bus.
SpecialLiftEquipment
N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 183
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 15 Commercial Advertising 1 X Transportation > Bus > Bus Info
> Other Information > Commercial Advertising
K12.TransportationInfo.Bus.
CommercialAdvertising
N/A
16 Involved Accident /
Number of Accidents
1 9 Transportation > Bus > Bus Info > Other Information > Number of Accidents
K12.TransportationInfo.Bus.
NumberOfAccidents
N/A
17 Occupant Restraints 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Occupant Restraints
K12.TransportationInfo.Bus.
OccupantRestraints
N/A
18 Two Way Communication 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Two Way Communication
K12.TransportationInfo.Bus.
TwoWayCommunication
N/A
19 Audio/Video Surveillance 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Audio/Video Surveillance
K12.TransportationInfo.Bus.
AudioVideoSurveillance
N/A
20 Type of Fuel 6 X(6) Transportation > Bus > Bus Info > Vehicle Specifications > Fuel Type
K12.TransportationInfo.Bus.FuelType K12.TransportationInfo.Fuel Type
21 GPS System 1 X Transportation > Bus > Bus Info > Vehicle Specifications > GPS System
K12.TransportationInfo.Bus.
GPSSystem
N/A
22 Air Conditioning 1 X Transportation > Bus > Bus Info > Vehicle Specifications > Air Conditioning
K12.TransportationInfo.Bus.
AirConditioning
N/A
23 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
184 Copyright 2014 Edupoint Educational Systems, LLC
INSTRUCTIONAL PROGRAM MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization
> School > Other Information > State CTDS Code
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Calendar Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
10 Instructional Calendar 1 X Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
11 Student Day 3 9(3) System > Setup > State Requirements > Student Minutes per Day
K12.Setup.TN.SchoolSetupOptionsTN.
StudentMinutesPerDay
N/A
12 Teacher Day 3 9(3) System > Setup > State
Requirements > Teacher Minutes per Day
K12.Setup.TN.SchoolSetupOptionsTN.
TeacherMinutesPerDay
N/A
13 School Stockpile
Professional Development Days
2 99 System > Setup > State Requirements > Stockpile Professional Development Days
K12.Setup.TN. SchoolSetupOptionsTN.
StockpileProfessionalDevelopmentDays
N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 185
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 14 Block Schedule 1 X System > Setup > State
Requirements > Block Schedule K12.Setup.TN.SchoolSetupOptionsTN.
BlockSchedule
N/A
15 Spring Block Begin Date 8 9(8) System > Setup > State
Requirements > Spring Block Begin Date
K12.Setup.TN.SchoolSetupOptionsTN.
SpringBlockBeginDate
N/A
16 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
186 Copyright 2014 Edupoint Educational Systems, LLC
INSTRUCTIONAL PROGRAM REPORT PERIOD MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > School > Other Information > State CTDS Code
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Report Period Number 2 99 Calculated from:
Attendance > Setup > School Calendar
Calculated N/A
10 Report Period Begin Date 8 9(8) Calculated from:
Attendance > Setup > School Calendar
Calculated N/A
11 Report Period End Date 8 9(8) Calculated from:
Attendance > Setup > School Calendar
Calculated N/A
12 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 187
SCHOOL DAYS MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization
> School > Other Information > State CTDS Code
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Event Date 8 9(8) Attendance > Setup > School Calendar > State Reporting > Calendar Events > Date
K12.Setup.TN.SchoolEvent.
EventDate
N/A
10 Event Type 2 XX Attendance > Setup > School Calendar > State Reporting > Calendar Events > Event Type
K12. Setup.TN.SchoolEvent.
EventType
K12.TN.Event Types
11 Event Duration 3 9V99 Attendance > Setup > School Calendar > State Reporting > Calendar Events > Duration
K12. Setup.TN.SchoolEvent.
EventDuration
K12.TN.Event Duration
12 School Day Type 1 X Attendance > Setup > School Calendar > State Reporting > Calendar Events >
Instructional Day
K12. Setup.TN.SchoolEvent.
InstructionalDay
K12.TN.InstructionalDay
13 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
188 Copyright 2014 Edupoint Educational Systems, LLC
CLASS SECTION MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > School > Other Information > State CTDS Code
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Course Code 5 9(5) Course > District Course > Description > State Course Code
K12.CourseInfo.Course.
StateCourseCode
N/A
10 Local Class Number 15 X(15) Schedule > Section > Current Students > Section ID
K12.ScheduleInfo.Section.SectionID N/A
11 Filler 2 99 12 Service District ID 3 9(3) Calculated from:
Course > District Course > Other Provide Information > Provider ID
Calculated
N/A
13 Service School ID 4 9(4) Calculated from:
Course > District Course > Other Provide Information > Provider ID
Calculated
N/A
14 Class Type 1 X Schedule > Section > State Reporting > Defined Class Type
K12.ScheduleInfo.Section.DefinedClassType
K12.ScheduleInfo.Defined Class Type
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 189
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 15 Teaching Method 1 X Calculated from:
Schedule > Section > Current Students > Section Info > Distance Learning and Online Course Override
and
Course > District Course > Course > Course Info > Distance Learning Course & Online Course
Calculated from:
K12.CourseInfo.Course.DistanceLearningCourse
K12.CourseInfo.Course.OnlineCourse
K12.ScheduleInfo.Section.DistanceLearning
K12.ScheduleInfo.Section.OnlineCourseOverride
N/A
16 Class Begin Date 8 9(8) Calculated from:
Schedule > Section > Current Students > Section Info > Term Code
and
System > Setup > School Setup > Term Definition > Term Begin Date
Calculated from:
K12.ScheduleInfo.Section.TermCode
and
K12.Setup.SchoolYearTrmDef.BeginDate
N/A
17 Class End Date 8 9(8) Calculated from:
Schedule > Section > Current Students > Section Info > Term Code
And
System > Setup > School Setup > Term Definition > Term End Date
Calculated from:
K12.CourseInfo.Course.CourseDuration
and
K12.ScheduleInfo.Section.TermCode
and
K12.Setup.SchoolYearTrmDef.EventDate
N/A
18 Honors Class Indicator 1 X Course > District Course > Course Info > Academic Type
K12.CourseInfo.Course.AcademicType
K12.CourseInfo.AcademicType
19 State Dual Credit 1 X Course > District Course > Description > State Course Classification > Class Indicator
Calculated
K12.CourseInfo.CLASS_INDICATOR
Tennessee State Reporting Guide Chapter Six
190 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 20 Local Dual Credit 1 X Course > District Course >
Description > State Course Classification > Class Indicator
Calculated
K12.CourseInfo.CLASS_INDICATOR
21 Dual Enrollment 1 X Course > District Course > Description > State Course Classification > Class Indicator
Calculated
K12.CourseInfo.CLASS_INDICATOR
22 Post-Secondary Institution 6 X(06) Course > District Course > Description > State Course Classification > Postsecondary Institution
Calculated K12.CourseInfo.POSTSECONDARY_INSTITUTION
19 Filler 9 X(9)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 191
CLASS SECTION SCHEDULE MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > School > Other Information > State CTDS Code
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Local Class Number 15 X(15) Schedule > Section > Current Students > Section ID
K12.ScheduleInfo.Section.SectionID N/A
10 Monday Duration 3 9(3) Average Duration Calculation N/A 11 Monday Assigned Period 2 99 Assigned Period Calculation N/A 12 Tuesday Duration 3 9(3) Average Duration Calculation N/A 13 Tuesday Assigned Period 2 99 Assigned Period Calculation N/A 14 Wednesday Duration 3 9(3) Average Duration Calculation N/A 15 Wednesday Assigned
Period 2 99 Assigned Period Calculation N/A
16 Thursday Duration 3 9(3) Average Duration Calculation N/A 17 Thursday Assigned
Period 2 99 Assigned Period Calculation N/A
18 Friday Duration 3 9(3) Average Duration Calculation N/A 19 Friday Assigned Period 2 99 Assigned Period Calculation N/A 20 Saturday Duration 3 9(3) Average Duration Calculation N/A 21 Saturday Assigned Period 2 99 Assigned Period Calculation N/A 22 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
192 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 First Name 15 X(15) Student > First Name K12.Student.FirstName N/A 13 Middle Name 15 X(15) Student > Demographics >
Middle Name K12.Student.MiddleName N/A
14 Last Name 25 X(25) Student > Last Name K12.Student.LastName N/A 15 Suffix 3 X(3) Student > Suffix K12.Student.Suffix N/A 16 Date of Birth 8 9(8) Student > Demographics >
Student Information > Birth Date K12.Student.BirthDate N/A
17 Student Previous Social Security Number
9 9(9) Student > Other Info > Previous Social Security Number
K12.TN.Student.PreviousSocialSecurityNumber
N/A
18 Student Previous PIN 9 9(9) Student > Other Info > Previous Student PIN
K12.TN.Student.PreviousStudentPIN N/A
19 Previous First Name 15 X(15) Student > Demographics > Previous First Name
K12.Student.AKAFirstName N/A
20 Previous Middle Name 15 X(15) Student > Demographics > Previous Middle Name
K12.Student.AKAMiddleName N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 193
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 21 Previous Last Name 25 X(25) Student > Demographics >
Previous Last Name K12.Student.AKALastName N/A
22 Gender 1 X Student > Demographics > Gender
K12.Student.Gender Revelation.Gender
23 Filler ! X 24 Filler 4 X(4) 25 Immigrant Student 1 X Student > Other Info > Other
Information > Immigration Date K12.Student.ImmigrationDate N/A
26 Date First Enrolled in a US School
8 9(8) Student > Enrollment > Other Enrollment Information > US School Entry Date
K12.Student.UsEntryDateSchool N/A
27 Year Entered Ninth Grade 4 9(4) Student > Other Info > Graduation Information > Ninth Grade Entry Year
K12.Student.InitialNinthGradeYear K12.INITAL_NINTH_GRADE_YEAR
28 Native Language 3 X(3) Student > Demographics > Student Information > Home Language
K12.Student.HomeLanguage K12.Language
29 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
30 Mother’s Maiden Last Name
25 X(25) Parent > Demographics > Parent Info > Maiden Name
Calculated from:
K12.Student.SrUserText1
or
K12.ParentGuardianInfo.Parent.
AKALastName
N/A
31 Student’s City of Birth 30 X(30) Student > Demographics > Student Information > Birth Place
K12.Student.BirthPlace N/A
32 Student’s County of Birth Code
3 9(3) Student > Demographics > Student Information >
K12.Student.BirthCounty Revelation.County
33 Student’s State of Birth Code
2 X(2) Student > Demographics > Student Information > Birth State
K12.Student.BirthState Revelation.State
34 Student’s Country of Birth Code
2 X(2) Student > Demographics > Student Information > Birth Country
K12.Student.BirthCountry Revelation.Country
35 Hispanic 1 X Student > Demographics > Race and Ethnicity > Hispanic/Latino
K12.Student.HispanicIndicator Revelation.HispanicEthnicity
36 American Indian Alaskan Native
1 X Student > Demographics > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
37 Asian 1 X Student > Demographics > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
38 Native Hawaiian or Pacific Islander
1 X Student > Demographics > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
Tennessee State Reporting Guide Chapter Six
194 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 39 Black or African American 1 X Student > Demographics > Race
and Ethnicity > Race RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
40 White 1 X Student > Demographics > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
41 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 195
STUDENT ENROLLMENT MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN
N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Instr Service Period Type of Service
1 X Student > Enrollment History > School Enrollment
Calculated N/A
13 Enrollment Date 8 9(8) Student > Enrollment History > School Enrollment > Enter Date
Calculated from:
K12.EnrollmentInfo.StudentEnrollment.EnterDate
N/A
Tennessee State Reporting Guide Chapter Six
196 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table or
Schools Calendar Start Date 14 Enrollment Reason 2 XX Student > Demographics >
Reason for Attendance K12.EnrollmentInfo.StudentEnrollment.EnterCode
K12.Enrollment.EnterCode
15 English Language Background
1 X Student Programs > English Language Learners > ELL Status > Program
K12.ProgramInfo.ELL.ProgramCode K12.ProgramInfo.ELL Program Code
16 Course of Study 1 X Student > Enrollment > Enrollment Activity >Course of Study
K12.EnrollmentInfo.StudentSOREnrollment.CourseOfStudy
K12.Enrollment.Course of Study
17 Filler 1 X 18 Filler 2 99 19 Primary District ID 3 9(3) Calculated from:
Student > Enrollment > Enrollment Activity > Serving District
or
System > Setup > Organization > District > District Information
Calculated from:
K12.EnrollmentInfo.StudentSOREnrollment.ServingDistrict
or
K12.Setup.DistrictSetup.
DistrictNumber
K12.Enrollment. District
20 Primary School ID 4 9(4) Calculated from:
Student > Enrollment > Enrollment Activity > Serving School
or
Student > Enrollment / Enrollment History
Calculated from:
K12.EnrollmentInfo.StudentSOREnrollment.ServingSchool
or
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
K12.Enrollment. School
21 State Assigned ID 9 (9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
22 Filler 11 X(11) 23 Homeless Primary Night
Time Residence 2 99 Student Programs > Student
Needs Calculated
24 Homeless Served by McKinney – Vento
1 X Student Programs > Student Needs
Calculated
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 197
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 25 Homeless
Unaccompanied Youth 1 X Student Programs > Student
Needs Calculated
26 SES Applied 1 X Student Programs > Student Needs
Calculated
27 SES Receiving 1 X Student Programs > Student Needs
Calculated
28 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
198 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT INELIGIBILITY FUNDING STATUS MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN
N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Fund Inelig Status 1 9 Student > Enrollment > Enrollment Activity > Tuition Payer Code
Calculated from:
K12.EnrollmentInfo.StudentEnrollmentActivity.TuitionPayerCode
K12.Enrollment.Tuition Payer Code
13 Fund Inelig Begin Date 8 9(8) Student > Enrollment > Enrollment Activity > Effective Date
Calculated from: K12.EnrollmentInfo.StudentEnrollmentActivity.EffectiveDate
N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 199
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 14 Fund Inelig End Date 8 9(8) Calculated From:
Student > Enrollment > Enrollment Activity > Effective Date
or
Student > Enrollment > Leave Date
Calculated From:
K12.EnrollmentInfo.StudentEnrollmentActivity.EffectiveDate
or
K12.EnrollmentInfo.StudentEnrollment.LeaveDate
N/A
15 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
16 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
200 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT INSTRUCTIONAL GRADE MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Instructional Grade Assignment
2 XX Student > Enrollment > Enrollment Activity > Grade
K12.EnrollmentInfo.StudentEnrollmentActivity.Grade
K12.Grade
13 Instr Grade Assignment Date
8 9(8) Student > Enrollment > Enrollment Activity > Effective Date
K12.EnrollmentInfo.StudentEnrollmentActivity.EffectiveDate
N/A
14 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
15 Filler 11 X(11)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 201
STUDENT CLASSIFICATION MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Student Classification Type
1 X Calculated Calculated N/A
13 Student Classify Begin Date
8 9(8) Calculated Calculated N/A
14 Student Classify End Date 8 9(8) Calculated Calculated N/A 15 State Assigned Student
ID 9 9(9) Student > Demographics >
Student Information > State ID K12.Student.StateStudentNumber N/A
16 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
202 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT TRANSPORTATION MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 AM Bus Number 6 X(6) Student > Other Info > Pick Up Information > Bus Number
K12.EnrollmentInfo.StudentSchoolYear.PickUpBusNumber
(New Property)
N/A
13 PM Bus Number 6 X(6) Student > Other Info > Drop Off Information > Bus Number
K12.EnrollmentInfo.StudentSchoolYear.DropOffBusNumber
(New Property)
N/A
14 Est Miles Transported 4 99V99 Student > Other Info > Transportation > Estimated Mileage
K12.EnrollmentInfo.StudentSchoolYear.BusEstimatedMileage
(New Property)
15 Filler 2 99 16 Filler 3 X(3)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 203
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 17 State Assigned Student
ID 9 9(9) Student > Demographics >
Student Information > State ID K12.Student.StateStudentNumber N/A
18 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
204 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT DISCIPLINARY ACTION MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Disciplinary Action Type 1 X Student Disposition > Information > Disposition Description > Disposition Code
Calculated from:
K12.DisciplineInfo.StudentIncidentDisposition.CodeDispGU
N/A
13 Disciplinary Begin Date 8 9(8) Student Disposition > Information > Dates > Start Date
K12.DisciplineInfo.StudentIncidentDispositio.DispositionStartDate
N/A
14 Disciplinary End Date 8 9(8) Student Disposition > Information > Dates > End Date
K12.DisciplineInfo.StudentIncidentDispositio.DispositionEndDate
N/A
15 Disciplinary Primary Reason
2 99 Discipline Incidents > Incidents > Violations > Category
K12.DisciplineInfo.StudentIncidentViolation.CodeDiscGU
District Discipline Code Setup
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 205
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 16 Disciplinary Offense Date 8 9(8) Discipline Incidents > Incidents >
Information > Date K12.DisciplineInfo.SchoolIncident.IncidentDate
N/A
17 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
18 Zero-Tolerance 1 X Student Disposition >Information > Disposition Description > Zero Tolerance
K12.DisciplineInfo.StudentIncidentDisposition.ZeroTolerance
N/A
19 SE Modified Action 1 X Student Disposition > Information > Disposition Description > Modification
K12.DisciplineInfo.StudentIncidentDisposition.Modification
K12.Discipline.Modifications
20 SE Disciplinary Action Authority
1 9 Student Disposition > Information > Disposition Description > Authority Code
K12.DisciplineInfo.StudentIncidentDisposition.AuthorityCode
K12.DisciplineInfo.Authority
18 Filler 8 X(8)
Tennessee State Reporting Guide Chapter Six
206 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT STANDARD DAY MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 207
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 12 Student Standard Day 3 9(3) Calculated from:
Student > Demographics > Grade
and
System > Setup > District State Requirements > Student Standard Day
and
Student > Enrollment > Standard Day Minutes
Calculated N/A
13 Student Std Day Effective Date
8 9(8) Calculated from:
Student > Demographics > Grade
and
System > Setup > District State Requirements
and
Student > Enrollment > Standard Day Minutes
Calculated N/A
14 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
18 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
208 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT CLASS ASSIGNMENT MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Local Class Number 15 X(15) Student > Classes > Class Schedule > Section ID
Calculated from:
K12.ScheduleInfo.StudentClass.SectionGU
and
K12.ScheduleInfo.Section.SectionID
N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 209
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 13 Student Class Begin Date 8 9(8) Student > Classes > Class
Schedule > Enter Date Calculated from:
K12.ScheduleInfo.StudentClass.
SectionGU
and
K12.ScheduleInfo.StudentClass.
EnterDate
N/A
14 Student Class End Date 8 9(8) Calculated Calculated N/A 15 Vocational Outside IEP 1 X Schedule > Section > Current
Students > State Reporting > Vocational Outside IEP
K12.ScheduleInfo.Section.VocationalOutsideIEP
16 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
17 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
210 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT ATTENDANCE MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Attendance Date 8 9(8) Calculated Calculated
13 Attendance Type 1 X Calculated Calculated District Attendance Codes 14 State Assigned Student
ID 9 9(9) Student > Demographics >
Student Information > State ID K12.Student.StateStudentNumber N/A
15 Filler 11 X(11)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 211
STUDENT WITHDRAW MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Withdraw Date 8 9(8) Student > Enrollment History > Leave Date
K12.EnrollmentInfo.StudentEnrollment.LeaveDate
K12.EnrollmentInfo StudentSOREnrollment SummerWithdrawalDate
N/A
13 Withdraw Reason 2 99 Student > Enrollment History > Leave Code
K12.EnrollmentInfo.StudentEnrollment.LeaveCode
K12.EnrollmentInfo StudentSOREnrollment SummerWithdrawlCode
K12.Enrollment.Leave Code
K12.Demographics.SUMMER_WITHDRAWAL_CODE
Tennessee State Reporting Guide Chapter Six
212 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 14 State Assigned Student
ID 9 9(9) Student > Demographics >
Student Information > State ID K12.Student.StateStudentNumber N/A
15 Filler 11 X(11)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 213
STUDENT END OF SERVICE MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 End Of Service Action Date
8 9(8) Calculated Calculated N/A
13 End Of Service Action 1 X Student > Other Info > Next Year > Year End Status
and
Student > Other Info > Graduation Information > Graduation Date
K12.EnrollmentInfo.StudentSOREnrollment.YearEndStatus
and
K12.Student.GraduationDate
K12.Demographics.Year End Status
14 Completion Document Date
8 9(8) Student > Other Info > Graduation Information > Graduation Date
K12.Student.GraduationDate N/A
Tennessee State Reporting Guide Chapter Six
214 Copyright 2014 Edupoint Educational Systems, LLC
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 15 Completion Document
Type 1 9 Student > Other Info >
Graduation Information > Diploma Type
K12.Student.DiplomaType K12.Diploma Type
16 Completion Document Period
2 X(2) Student > Other Info > Graduation Information > Graduation Semester
K12.Student.GraduationSemester K12.GraduationSemester
17 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
18 Filler 11 X(11)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 215
STUDENT CLUB MEMBERSHIP MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Club ID 15 X(15) Calculated Calculated N/A
13 Club Membership Begin Date
8 9(8) Calculated Calculated N/A
14 Club Membership End Date
8 9(8) Calculated Calculated N/A
15 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
16 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
216 Copyright 2014 Edupoint Educational Systems, LLC
STAFF MEMBER MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > District > District Information
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Staff Social Security Number
9 9(9) Staff > Staff > General > Staff Info > Social Security Number
K12.Staff.SocialSecurityNumber N/A
10 Teacher License Number 9 9(9) Staff > Staff > General > Staff Info > Teacher / Administrator License Number
K12.Staff.TeacherAdminLicNumber N/A
11 Local Staff Key 10 9(10) Synergy > Schedule > Section
Synergy> Staff> Staff >General>Badge Number
K12.Staff.Badgenum N/A
12 First Name 15 X(15) Staff > Staff > General > First Name
K12.Staff.FirstName N/A
13 Middle Name 15 X(15) Staff > Staff > General > Middle Name
K12.Staff.MiddleName N/A
14 Last Name 25 X(25) Staff > Staff > General > Last Name
K12.Staff.LastName N/A
15 Suffix 3 X(3) Staff > Staff > General > Suffix K12.Staff.Suffix N/A 16 Date of Birth 8 9(8) Staff > Staff > General > Staff
Info >Birth Date K12.Staff.BirthDate N/A
17 Staff Previous Social Security Number
9 9(9) Staff > Staff > General > Staff Info > Previous Social Security Number
K12.Staff.
PreviousSocialSecurityNumber
N/A
18 Staff Previous Teacher License Number
9 9(9) Staff > Staff > General > Staff Info > Previous Teacher License Number
K12.Staff.
PreviousTeacherLicenseNumber
N/A
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 217
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 19 Previous First Name 15 X(15) Staff > Staff > General > Former
Names > First Name K12.Staff.AKAFirstName N/A
20 Previous Last Name 25 X(25) Staff > Staff > General > Former Names > Last Name
K12.Staff.AKALastName N/A
21 Gender 1 X Staff > Staff > General > Gender K12.Staff.Gender Revelation.Gender 22 Ethnicity 1 X Staff > Staff > General > Race
and Ethnicity > Hispanic / Latino K12.Staff.HispanicIndicator Revelation.HispanicEthnicity
23 American Indian or Alaskan Native
1 X Staff > Staff > General > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
24 Asian 1 X Staff > Staff > General > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
25 Native Hawaiian or Pacific Islander
1 X Staff > Staff > General > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
26 Black or African American 1 X Staff > Staff > General > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
27 White 1 X Staff > Staff > General > Race and Ethnicity > Race
RevPersonSecondaryEthnic.EthnicCode
Revelation.Ethnicity
28 Filler 4 X(4) 29 Licensure Check 1 X Staff > Staff > General > Staff
Info > Licensure Check K12.Staff.LicensureCheck K12.Licensure Check
30 Waive Request Course 4 9(4) N/A N/A N/A 31 Staff Status 1 X Staff > Schools > Staff School
Assignments Detail > FTE K12.StaffSchoolYear.FTE N/A
32 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
218 Copyright 2014 Edupoint Educational Systems, LLC
STAFF MEMBER CURRENT ASSIGNMENT MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > District > District Information
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A 8 Staff Social Security
Number 9 9(9) Staff > Staff > General > Staff
Info > Social Security Number K12.Staff.SocialSecurityNumber N/A
9 Teacher License Number 9 9(9) Staff > Staff > General > Staff Info > Teacher / Administrator License Number
K12.Staff.TeacherAdminLicNumber N/A
10 Local Staff Key 10 9(10) Staff > Staff > General > Staff Info > Badge Number
K12.Staff.Badgenum N/A
11 Current Assignment 2 XX Calculated Calculated K12.Staff.SupportType
K12.Staff.District Support Type 12 Current Assignment Begin
Date 8 9(8) Calculated Calculated
13 Current Assignment End Date
8 9(8) Calculated Calculated
14 Filler 12 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 219
STAFF MEMBER CLASS ASSIGNMENT MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) System > Setup > Organization > District > District Information
K12.School.StateSchoolCode N/A
7 School Year 4 9(4) Focus Year N/A 8 Staff Social Security
Number 9 9(9) Staff > Staff > General > Staff
Info > Social Security Number K12.Staff.SocialSecurityNumber N/A
9 Teacher License Number 9 9(9) Staff > Staff > General > Staff Info > Teacher / Administrator License Number
K12.Staff.TeacherAdminLicNumber N/A
10 Local Staff Key 10 9(10) Staff > Staff > General > Staff Info > Badge Number
K12.Staff.Badgenum N/A
11 Local Class Number 15 X(15) Schedule > Section > Section ID K12.ScheduleInfo.Section.SectionID N/A
12 Staff Class Begin Date 8 9(8) Schedule > Section > Staff History (Tab)
K12.ScheduleInfo.SchoolYearSectionStaffHistory.EffectiveDate
N/A
13 Staff Class End Date 8 9(8) Calculated Calculated N/A 14 Teacher of Record 1 X Calculated Calculated K12.ScheduleInfo.Staff Responsibility 15 Federally Funded Class 1 X Calculated from:
Course > District Course > Course > Other Information > Funding Source
and
Schedule > Section > Section Info > Supplemental Funding Category
Calculated from:
K12.CourseInfo.Course.FundingSource
and
K12.ScheduleInfo.Section.
SupplementalFundingCategory
K12.CourseInfo.Funding Source
K12.AttendanceInfo.Supplemental Funding Cat
16 Filler 18 X(18)
Tennessee State Reporting Guide Chapter Six
220 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT FINAL GRADE MAP Filler
Key Fields Info Needed
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year
N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Year Class Was Taken 4 9(4) Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.CalendarYear
N/A
13 Term Class Was Taken 2 X(2) Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.TermCode
Or
K12.CourseHistoryInfo.StudentCourseHistory.TermCodeActual
K12.CourseInfo.Course Duration
14 Grade Assignment When Class Was Taken
2 X(2) Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.Grade
K12.Grade
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 221
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 15 Private or Out of State
Transfer 1 X Calculated Calculated K12.Setup.Non District School Type
16 Course Code 5 9(5) Course > District Course K12.CourseInfo.Course.StateCourseCode
Or
K12.CourseInfo.Course.StateCourseCodeDD
If option is selected in the District Setup
K12.courseinfo.STATE_COURSE_CODE
17 Local Course Number 15 X(15) Course History > Student
Course History
Or
Course > District Course
K12.CourseHistoryInfo.StudentCourseHistory.CourseID
Or
K12.CourseInfo.Course.CourseID
N/A
18 Credits Attempted 3 9V99 Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.CreditAttempted
N/A
19 Credits Earned 3 9V99 Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.CreditCompleted
N/A
20 Alpha Grade 2 X(2) Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.MarkDD
K12.CourseHistoryInfo.Mark
21 Numeric Grade 3 9(3) Course History > Student Course History
K12.CourseHistoryInfo.StudentCourseHistory.Mark
22 Quality Points 1 9 Course History > Student Course History Screen > Course History Tab > Courses Grid > Courses Detail Screen > Student Course Information Tab > Course Information Area > Quality Point Field
K12.CourseHistoryInfo.StudentCourseHistory.RigorPoint
N/A
23 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
24 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
222 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT TA INSTRUCTIONAL SERVICES MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 TA Instructional Assistance
2 9(2) Calculated Calculated K12.CourseInfo.Department
13 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
14 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 223
STUDENT TA SUPPORT SERVICES MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A
8 Instructional Program Number
2 99 Attendance > Setup > District Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 TA Support Assistance 2 9(2) Student Programs > Student Needs
Calculated TA Support Assistance
13 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
14 Filler 20 X(20)
Tennessee State Reporting Guide Chapter Six
224 Copyright 2014 Edupoint Educational Systems, LLC
STUDENT CHOICE APPLIED MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A 8 Instructional Program
Number 2 99 Attendance > Setup > District
Calendar > District Calendar Type Options > Calendar Type
Calculated from:
K12.AttendanceInfo.Setup.AttendanceCalendarOpt.CalType
K12.Setup.Calendar Type
9 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
10 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN
11 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
12 Student Choice Applied 1 X Student > Enrollment History > Other Information > School Information > School of Choice Status (DD)
K12.Student.StudentSchoolYear.SchoolChoiceStatus
K12.Enrollment.School Choice Status
13 State Assigned Student ID
9 9(9) Synergy> Student> Student
K12.Student.StateStudentNumber N/A
14 Filler 20 X(20)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 225
SPECIAL EDUCATION OPTION MAP Filler
Key Fields Info Needed
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year N/A N/A
8 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
9 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
10 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
11 SE Option Level 1 X 13 SE Option Number 2 99 14 SE Option Begin Date 8 9(8) N/A 15 SE Option End Date 8 9(8) N/A 16 State Assigned Student
ID 9 9(9) Student > Demographics >
Student Information > State ID K12.Student.StateStudentNumber N/A
17 Filler 11 X(11)
Tennessee State Reporting Guide Chapter Six
226 Copyright 2014 Edupoint Educational Systems, LLC
SPECIAL EDUCATION DISABILITIES MAP Filler
Key Fields Info Needed
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Record Type 1 X 4 Filler 2 99 5 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
6 School ID 4 9(4) Student > Enrollment / Enrollment History
K12.EnrollmentInfo.StudentSOREnrollment
K12.School.StateSchoolCode
N/A
7 School Year 4 9(4) Focus Year n/a N/A
8 Student Social Security Number
9 9(9) Student > Other Info > Other Information > Social Security Number
K12.Student.SocialSecurityNumber N/A
9 Student PIN 9 9(9) Student > Other Info > Student PIN
K12.TN.Student.StudentPIN N/A
10 Local Student Key 10 9(10) Student > Demographics > Perm ID
K12.Student.SisNumber N/A
11 SE Disability Level 1 X Student Programs > Special Ed Student Services > Services > Services (Detail View) > Primary Need
N/A
12 SE Disability Code 2 99 Student Programs > Special Ed Student Services > Services > Services > Service Code
Calculated Special Ed Service Definition
13 SE Disability Begin Date 8 9(8) Student Programs > Special Ed Student Services > Services > Services > Enter Date
Calculated N/A
14 SE Disability End Date 8 9(8) Student Programs > Special Ed Student Services > Services > Services > Exit Date
Calculated N/A
15 State Assigned Student ID
9 9(9) Student > Demographics > Student Information > State ID
K12.Student.StateStudentNumber N/A
16 Filler 11 X(11)
Chapter Six Tennessee State Reporting Guide
Edupoint Proprietary and Confidential 227
TRANSMIT TRAILER MAP Filler
Key Fields
Columns Field Max
Length Format Synergy SIS Location Edupoint BO and Property Lookup Table 1 Record ID 3 9(3) 2 Record Version 2 99 3 Filler 2 99 4 District ID 3 9(3) System > Setup > Organization
> District > District Information K12.Setup.DistrictSetup.
DistrictNumber
N/A
5 TT Extract Date 8 9(8) 6 TT File Name 20 X(20) 7 TT Count 010 9 9(9) 8 TT Count 011 9 9(9) 9 TT Count 015 9 9(9)
10 TT Count 020 9 9(9) 11 TT Count 021 9 9(9) 12 TT Count 022 9 9(9) 13 TT Count 030 9 9(9) 14 TT Count 031 9 9(9) 15 TT Count 040 9 9(9) 16 TT Count 041 9 9(9) 17 TT Count 042 9 9(9) 18 TT Count 043 9 9(9) 19 TT Count 044 9 9(9) 20 TT Count 045 9 9(9) 21 TT Count 046 9 9(9) 22 TT Count 047 9 9(9) 23 TT Count 048 9 9(9) 24 TT Count 049 9 9(9) 25 TT Count 050 9 9(9) 26 TT Count 051 9 9(9) 27 TT Count 052 9 9(9) 28 TT Count 060 9 9(9) 29 TT Count 061 9 9(9) 30 TT Count 062 9 9(9) 31 TT Count 063 9 9(9) 32 TT Count 080 9 9(9) 33 TT Count 081 9 9(9) 34 TT Count 082 9 9(9) 35 TT Count 083 9 9(9) 36 TT Count 090 9 9(9) 37 TT Count 091 9 9(9)