TERENA General Assembly meetingRiga, 26 October 2007

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1. Welcome and Apologies (1/2)

Apologies have been received from:› Klaus Ullmann (DFN)› Antoine Barthel (RESTENA)› Kees Neggers (SURFnet)› Jan Weglarz and Stanislav Starzak (PSNC)› Pedro Veiga (FCCN)› Gun Djerf and Hans Wallberg (SUNET) › Jean-Marc Uzé (Juniper)

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1. Welcome and Apologies (2/2)

Proxies:› Petter Kongshaug represents SUNET with proxy› Artur Binczewski represents PSNC with proxy

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2. Approval of Agenda3. Minutes and Action list

› The GA is asked to approve the agenda

› The GA is asked to approve the minutes of the 27th GA meeting (Lyngby, 24 May 2007)

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4a. Admission of new members4b. Changes in membership

› The GA is asked to admit Adva Optical as an associate member of TERENA, effective from receipt of the membership fee for the first year

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4c. Changes in representative

› Klaus Grobe (representative of Adva Optical) and Thomas Schneider (substitute representative of Adva Optical)

-------› Janne Kanner (representative of CSC) and Leif

Laaksonen (substitute representative of CSC)› David Martin (representative of IBM) and Michael

Nelson (substitute representative of IBM)› Erik-Jan Bos (substitute representative of

SURFnet)› Krassimir Simonski (representative of BREN) and

Kiril Boyanov (substitute representative of BREN)

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4d. Outstanding membership fees

organisation ctry debt2005

debt2006

debt2007

total

MARNET MK 1,780 1,780

Cisco 2,723 2,723

total 4,503 4,503

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5. TERENA Technical Programme

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6. Conferences and Workshops

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7. TERENA Activity Plan 2008 (1/4)

Introduction:

› Two main challenges for our community:› Further technical development of research

networking infrastructure and services› Promotion of the use of research networking

infrastructure and services that are available today

› Both challenges require collaboration in the European research and education networking community› Role for TERENA

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7. TERENA Activity Plan 2008 (2/4)

TERENA’s mission and status:

› (strategic vision:) TERENA is first and foremost a collaborative organisation

› Financial status of TERENA satisfactory in recent years

› Medium-term financial prospects matter of concern› In recent years, activity level has grown much more

than income› EU project funding rules are becoming less

favourable› For 2008, a deficit is budgeted› Financial situation in 2009 and beyond uncertain

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7. TERENA Activity Plan 2008 (3/4)

Main developments in 2008:

› Preparation of GN3 project proposal› Continuation of current TERENA work from GN2› Possibly additional roles for TERENA

› Follow-up of the recommendations of the EARNEST foresight study› In a number of areas, EARNEST calls for closer

collaboration between NRENs, campus networkers, end-users› Role for TERENA in facilitating collaboration› See agenda item 10

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7. TERENA Activity Plan 2008 (4/4)

Some new items among the specific plans for 2008:

› Printed TERENA brochure› Disseminate news stories to the press› FEDERICA project (start January 2008)

› New edition of IP Telephony Cookbook› GN2/SA5: European eduroam® confederation

service (start September 2007)

› Workshop(s) on end-to-end issues› NGN workshops on lower-layer issues (start November

2007)

› Workshop(s) on regulatory issues

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8a. Contribution categories of national members

› The GA is asked to decide that

› HEAnet (Ireland) will be in category 5 from 1 January 2008 and, as a phase-in, will pay 5 units as its membership fee in 2008

› AMRES (Serbia) and BREN (Bulgaria) will each pay 0.8 units as their membership fee in 2008

› EENet (Estonia) will be in category 2 from 1 January 2008 and, as a phase-in, will pay 0.75 units as its membership fee in 2008

› MREN (Montenegro) will pay 0.2 units as its membership fee in 2008

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8b. Projected outlook 2007(kEUR) 2006 result 2007 budget 2007 outlook

INCOME

contributions 970 991 994

project income 1350 2052 1922

interest received 65 55 55

other income 4 1 3

TOTAL 2389 3099 2974

DIRECT EXPENDITURE

project costs -1510 -2114 -2000

Technical Programme -32 -58 -54

TOTAL -1542 -2172 -2054

INCOME LESS DIRECT EXPENDITURE 847 927 920

INDIRECT EXPENDITURE

personnel costs -535 -589 -526

other administrative costs -246 -256 -225

TOTAL -781 -845 -751

OPERATING RESULT 66 82 169

financial expenses -25 -22 -20

project results from earlier years -4

INCOME LESS EXPENDITURE 36 60 149

RESERVES AT YEAR START 1111 1147 1147

RESERVES AT YEAR END 1147 1207 1296

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8c. Proposed budget 2008 (1/2)(kEUR) 2007 budget 2007 outlook 2008 proposed budget

INCOME

contributions 991 994 1020

project income 2052 1922 1153

interest received 55 55 55

other income 1 3 1

TOTAL 3099 2974 2229

DIRECT EXPENDITURE

project costs -2114 -2000 -1274

Technical Programme -58 -54 -52

TOTAL -2172 -2054 -1326

INCOME LESS DIRECT EXPENDITURE 927 920 903

INDIRECT EXPENDITURE

personnel costs -589 -526 -735

other administrative costs -256 -225 -306

TOTAL -845 -751 -1041

OPERATING RESULT 82 169 -138

financial expenses -22 -20 -22

project results from earlier years

INCOME LESS EXPENDITURE 60 149 -160

RESERVES AT YEAR START 1147 1147 1296

RESERVES AT YEAR END 1207 1296 1136

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8c. Projected budget 2008 (2/2)

› The GA is asked› to set the membership fee unit for 2008 at 5,027

euro› to adopt the budget for the year 2008 as in

document GA(07)020

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8d. Appointment of auditors for the 2007 accounts

› The GA is asked to re-appoint PricewaterhouseCoopers as the auditors of the TERENA accounts for 2007

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9. Regulatory issues

› National regulators might take a common (unfavourable) position regarding NRENs being public networks. If needed, NRENs to join forces on this.

› The Milne report recommends joint working groups of NREN representatives, organised through TERENA, to clarify good practice in areas like:› Fulfilling telephony obligations for VoIP services› Preventing the spreading of spam› Ensuring network availability› Retaining communication data› Maintaining acceptable use of audiovisual material

› Is there interest in this from NRENs?

› How to organise?

› Proposal: start with a workshop for NRENs about these issues

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10. Possible activities to be organised by TERENA following up on EARNEST study

› The EARNEST reports point to need for closer collaboration between NRENs, campus networkers and end-users on a number of issues. Examples are:› Regulatory issues (see agenda item 9)› Common policies to make end-to-end service provision easier (e.g.

technical coordination, harmonisation of service portfolios, charging principles, SLAs)

› Integrated policies for AAI services› Information exchange about NREN<>campus collaboration› Information exchange and possibly coordination on actions to raise

awareness among users of available services› Information exchange about actions to train campus networkers› Information exchange about actions to train end-users› …..

› Is there interest in these from NRENs?

› How to organise?

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11. Liaisons

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12. Secretariat matters

Karel Vietsch Secretary General

John Dyer Chief Technical Officer

Valentino Cavalli Deputy Chief Technical Officer

Kevin Meynell Project Development Officer

Licia Florio Project Development Officer

Péter Szegedi Project Development Officer from 1 Jan

Dick Visser IT Support Officer 24/39

Christian Gijtenbeek Webmaster

Gijsbert Sliedrecht Webmaster

Bert van Pinxteren Chief Administrative Officer

Laura Durnford Public Relations Officer 36/39

Wilma Overdevest Financial Administrator 28/39

Carol de Groot PR & Conference Officer

Gyöngyi Horváth Conference and Workshop Organiser from 1 Nov

Jim Buddin Workshop Organiser

Hanna Cherigui Secretary

Harriëtte Raaymakers Assistant Bookkeeper 16/39

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13. Next meetings

› GA 29 : 22 May 2008, Bruges

› GA 30: October 2008

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14. Any Other Business and Close