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Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course
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Page 1: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop

Spring 2014• PARCC• SBA Science• Spanish Language Arts• NCSC• NMAPA• ACCESS• NAEP (selected schools)• End of Course

Page 2: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 2

New Mexico Assessment Program

PARCC Grades 3-11 English Language Arts (ELA) and Math

NMSBA Science (grades 4, 7 and 11) Spanish Language Arts

Reading (grades 3 – 8, 10 and 11) Writing (grades (3, 5, and 8)

NCSC (grades 3 – 8 and 11) Reading and Math

Page 3: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

New Mexico Assessment Program (continued)

New Mexico Alternate Performance Assessment (NMAPA) Science (grades 4, 7, 11) Social Studies (grade 11)

ACCESS for ELL students Grades K-12

NAEP (selected schools) Grades 4, 8, 12

End of Course (EoC) exams Grades 4 - 12

Test Administration Workshop 2015 3

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Test Administration Workshop 2015 4

Testing Schedule

Testing Windows PARCC

PBA March 2 – March 27, 2015EOY April 13 – May 8, 2015

SBA Science and Spanish Language Arts (SLA) March 23 – March 27, 2015

NCSC April 6 – May 15, 2015

NMAPATBD

Page 5: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 5

Testing Schedule (continued)

Testing Windows ACCESS

• January 12– February 27, 2014 NAEP (selected schools)

• January 26 – March 6, 2015 END OF COURSE (EoC)

• Grades 9 - 12: April 27 – May 8, 2015• Grades 4 – 8: May 11 – May 22, 20145

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Accommodations

Maintain records of testing accommodations administered.

Coded accommodations are allowed for students Coded accommodations are allowed for students with IEPs, 504 Plans, or current ELL status.with IEPs, 504 Plans, or current ELL status.

Accommodations are intended to remove a barrier Accommodations are intended to remove a barrier so students have equal access to the test.so students have equal access to the test.

Accommodations do NOT change the constructs Accommodations do NOT change the constructs being assessed.being assessed.

Test Administration Workshop 2015 6

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Test Administration Workshop 2015 7

Participation of Students with Disabilities: Three

Ways Participation in standard administration

without accommodations. Participation with allowable accommodations. National Center and State Collaborative

(NCSC) and New Mexico Alternate Performance Assessment (NMAPA): for students with significant cognitive disabilities who are unable to participate in general assessments, even with accommodations.

Page 8: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Accommodations Manuals

1. PED Accommodations Manual SBA EoC

2. PARCC Accommodations and Accessibility Features Manual

3. ACCESS for ELLs Accommodations (on website)

4. NCSC/NMAPA (in Teacher Administration Manuals)

Test Administration Workshop 2015 8

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Test Administration Workshop 2015 9

Participation of English Language Learners

Variety of ways to participate: Depends, in part, on how long the

student has attended school in the United States.

Language of instruction is also an important consideration.

ACCESS classifications: Use most recent W-APT or ACCESS

scores.

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Test Administration Workshop 2015 10

ELL Students:First Year in U.S. Schools

These students have a language exemption in Language Arts.

Language-proficiency test (W-APT) and ACCESS substitutes for participation in Reading.

These students must still take writing, math and other subjects.

This option available to only first year in U.S. students. Scores DO NOT count towards school grades.

Page 11: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 11

ELL Students: First 3 Years in U.S. Schools

Students may participate in: Standard administration of English language test

English language test with accommodations Standard administration of Spanish language test

Spanish language test with accommodations

Student may take assessments in Spanish: PARCC Math SBA Science SBA Spanish Language Arts

Page 12: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 12

ELL Students: 3 or More Years in U.S. Schools

Students must participate in English language versions of assessment, with or without accommodations.

However, a waiver is available for up to two additional years to continue testing a student in his or her home language. (4th & 5th Years in U.S. Schools)

Waiver is only good for one year. Must be resubmitted for a maximum of 2 submissions per student.

Waiver must be submitted to PED by specified date. Kindergarten does not count as one of the 3 years.

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ELL students (continued)

Students in 9th grade who qualify for the Spanish Language Arts test do not have to take PARCC ELA assessment. (SLA is only for 10- 11 graders.)

Students in 9th – 11th grade who speak languages other than Spanish, have to take PARCC ELA assessments with appropriate accommodations.

Test Administration Workshop 2015 13

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PARCC Partnership for Assessment of Readiness for

College and Career

Performance Based Assessment (PBA) 75% into the school year

End of Year (EOY) Assessment 90% into the school year

PBA + EOY = Summative Score(October/November 2015)

Test Administration Workshop 2015 14

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PARCC

Grades 4 – 11 Computer Based (online)

Grade 3 Paper Based

PARCC Principal Binder https://apsassessment.wordpress.com/parcc/

parcc-principal-binder/

Test Administration Workshop 2015 15

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PARCC Accessibility Features and Accommodations

PARCC Accommodations Manual https://apsassessment.files.wordpress.com/2014/09/parcc-accessibility-features-accom

modations-manual-11-14_final.pdf

Personal Needs Profile Field Definitions https://apsassessment.files.wordpress.com/2014/09/parcc_spring_personal_needs_pro

file_field_definitions_v1-1.pdf

Complete Personal Needs Profile (PNP) by February 9, 2015. Submit to Claudine Sanchez, [email protected].

Accessibility Features are available to all students. Accommodations are available to students with

IEPS and/or 504 plans and ELL students.

Test Administration Workshop 2015 16

Page 17: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

SBA – Science(Grades 4, 7, and 11)

Paper Based Testing (PBT) must be administered according to the APS schedule

Students within the same building must take the same session(s) at the same time

Exceptions: Students who are provided accommodations and

need more time Make-up tests

Test Administration Workshop 2015 17

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Spanish Language Arts

Reading Grades 3 – 8, 10 and 11

Writing Grades 3, 5 and 8

Paper Based Testing (PBT) must be administered according to the APS schedule

Students within the same building must take the same session(s) at the same time

EXCEPTIONS: Students who are provided with accommodations

and need more time Make-up tests

Test Administration Workshop 2015 18

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Test Administration Workshop 2015 19

Types of Accommodations

For PBT - Type of accommodation must be documented on the Student Bio-grid.

Students can have more than one accommodation.

Accommodations must be documented on a separate sheet.

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NCSCNational Center and State Collaborative

ELA (including writing) and math (grades 3-8, 11)

Common Core aligned Computer Based only 11th grade test is a graduation assessment Available to students with significant cognitive

disabilities who meet the eligibility criteria established by the New Mexico Public Education Department

Online training begins March 9, 2015

Test Administration Workshop 2015 20

Page 21: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

NMAPANew Mexico Alternate Performance Assessment

New Mexico Alternate Performance Assessment (NMAPA) Science (grades 4, 7, 11) Social Studies (grade 11) Available to students with significant

cognitive disabilities who meet the eligibility criteria established by the New Mexico Public Education Department

Administrators need to attend training every 3 years

Test Administration Workshop 2015 21

Page 22: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

NAEP(Selected Schools only)

Paper and Pencil Assessments Grades 4, 8, and 12 Approximately 90 minutes for students, includes transition time and

instructions Assessment Administrator: NAEP representative

Pilot Technology-Based Assessment Grades 4, 8, and 12 Approximately 120 minutes for students, includes transition time

and instructions Assessment Administrator: NAEP representative

Test Administration Workshop 2015 22

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EoCEnd of Course exams

Students may take an EoC as long as they have completed a course for which the EoC is intended.

High school students take EoCs in reading, writing, math, science, and social studies to meet graduation requirements. EoCs provide an Alternative Demonstration of

Competency (ADC) in the academic content standards required for graduation (6.19.7.7 NMAC).

Most tests are multiple choice. HS: 90 minutes MS and ES: 60 minutes

Test Administration Workshop 2015 23

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Test Administration Workshop 2015 24

Principles of Test Security

Protect the studentProtect your staffProtect the testProtect yourself

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Test Administration Workshop 2015 25

Test Security and Training

Test security is everybody’s responsibility.

Training and test security requirements are

outlined in NM PED regulation 6.10.7 NMAC.

The regulation may be found on the web at: http://sde.state.nm.us/AssessmentAccountability/AssessmentEvaluation/

index.html

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Test Administration Workshop 2015 26

Testing Irregularities

A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the Public Education Department (PED) or a school district raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” [6.10.7.7 NMAC]

Suspected testing irregularities should be reported in accordance with procedures outlined in PED Regulation [6.10.7.13 NMAC].

Page 27: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 27

Assessment Support System

Do not contact the PED!

If you have questions, check the manuals.

If Test Administrator (TA) still has questions, ask the School Test Coordinator (STC).

If STC still has questions, ask the District Test Coordinator (DTC).

Page 28: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Prohibited Practices

• Diminishing the significance or importance of the tests.

• Having a cell phone, smart phone, e-reader, or tablet on person during testing. Staff may use devices for internal

communication.• Stray-mark clean-up is STRICTLY

PROHIBITED.

Test Administration Workshop 2015 28

Page 29: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Security - The Basics

Keep test material, including Student Testing Tickets, printed Seal Codes, Mathematics Reference Sheets, scratch paper, and Test Booklets secure before, during, and after testing.

Keep track of and return every secured test material, used or unused.

Test materials must be stored overnight in a secure area with limited access.

Test material must not be left unattended in an unlocked room.

Test Administration Workshop 2015 29

Page 30: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Security - The Basics (continued)

Each student must be assigned the appropriate test material. Make sure they write their name in the appropriate place on each of the test materials given to them. This includes scratch paper and Math Reference Sheets.

No individuals (including staff members) can review secure tests without approval from the NM PED.

Ensure that no student has exposure to the assessment prior to test administration.

Never photocopy, discuss, or reproduce in any manner items from any secure test.

Report testing irregularities immediately to Director of Testing or Director of Assessment.

(DO NOT INVALIDATE !)Test Administration Workshop 2015 30

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Test Administration Workshop 2015 31

Security of Student Test Materials

Sign in/out all secure materials, including Student Testing Tickets and scratch paper.

Documentation should indicate movement of materials for extended time, make-ups, accommodations, etc.

When collecting materials after testing each day, Test Administrators (TAs) must inventory materials.

Account for all materials DAILY with details check-in and check-out forms.

Page 32: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Security of Student Test Materials (continued)

Staff should not leave test materials in unattended classrooms.

Count each PBT booklet every time it changes location.

If a test material is missing, the TA must immediately contact the STC to report the loss and commence a search for the missing material.

If the test material is not found, this incident must be reported to the DTC.

Test Administration Workshop 2015 32

Page 33: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Specific Test Security

Students must be unable to see another student’s screen and/or work.

• This includes secure materials, i.e. Student Testing Tickets and scratch paper.

Students need enough room at workstation to write on scratch paper.

Adjust computer volume for headphone use (videos and text-to-speech) prior to testing.

Test Administration Workshop 2015 33

Page 34: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 34

Who can administer the tests?

Only trained, certified staff are permitted to administer tests.

The Test Administrator must be a certified staff member who has received training from the DTC/STC.

In the event schools require additional staff to administer the test, other staff members (who have received training) may be used to:- provide one-on-one accommodations to Special Ed or ELL students (i.e., scribing, oral presentation of

directions), or- provide one-on-one administration because of other documented IEP accommodations.

Page 35: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 35

Who can serve as test proctors?

Parents cannot proctor in their own child’s or relative’s classroom.

Proctors can assist, but may not act as test administrators.

Proctors must sign a non-disclosure form.

Page 36: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 36

Responsibilities Before Testing: STC

Verify receipt of sufficient test materials. Notify parents of test administration. Plan for testing students who are eligible for

allowable accommodations. Identify students who have documented

accommodation needs; confer with others if necessary.

Identify students who will require separate settings or who will not be participating in one or more subtests with the larger group.

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Test Administration Workshop 2015 37

Responsibilities Before Testing: TA

TAs must plan for make-ups (scores are not reported for a content area if even one session is missed).

TAs must adhere to ALL directions and instructions in DFA/TAMs.

During testing, TAs must read scripts from DFA/TAMs EXACTLY as written.

Page 38: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 38

Responsibilities During Testing: TA

Post appropriate signs on classroom door: “Do Not Disturb” and “Testing in Progress”.

When you distribute the test materials for the first time, have students write their name on the front of them.

Follow all directions for a standardized administration.

PARCC testing is timed. TA must adhere to the Unit times.

Students who have cell phones in their possession are to turn them off and place them in their own backpacks to be stored at the front of the testing room during the test session.

Ensure adequate lighting, temperature, and quiet atmosphere.

Page 39: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

PARCC – Timed Tests

Test Administration Workshop 2015 39

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Test Administration Workshop 2015 40

Test Security: During Testing

DO: Follow directions and scripts in the test administration

manuals exactly. Have a proctor in the room and test monitors in the

halls to assist with medical emergencies or obtaining additional test materials.

Allow bathroom breaks during sessions if necessary. Students may be allowed to use the restroom as long as they are escorted to and from the facility by a proctor.

Remind students to answer every question before there is a break in a testing session.

Proctor the exam actively.

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Test Administration Workshop 2015 41

Test Security: During Testing

DO NOT: Do not allow students to start a test session who

arrive late and/or who miss the test directions. Schedule a make-up session for these students.

Do not give students breaks that allow them to leave the room or talk/interact with one another in the middle of a test session.

Do not paraphrase test questions or directions. Do not coach or assist student with items before,

during, or after the assessment.

Page 42: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 42

Test Security: During Testing

DO NOT: Do not test students on different subtests

at the same time when they are all in the same room together (except for make-up exams).

Do not read the test to students or a groups of students who don’t qualify for such an accommodation.

Do not coach students before, during, or after testing; or influence, alter, or interfere with students’ responses in any way.

Page 43: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 43

Helpful Hints: TAs

If a student asks, you must repeat oral directions in the script of the administration manual to the whole class.

If students finish early, they may read but not write.

Page 44: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 44

Testing Disruptions

Student IllnessEmergency EvacuationFire Drill, Lock Down, etc.

- Students may be allowed to complete the session at a later time, but may not change response to any test items already answered.

Page 45: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

PARCC Paper Based Test Booklet Demographic Page

Test Administration Workshop 2015 45

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PARCC

Within one week of testing, TA must complete the Test Administrator Survey after each administration.

Test Administration Workshop 2015 46

Page 47: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 47

Completing Biogrids for SBA Science and/or SLA

Pre-ID labels are provided as a convenience for all students who are enrolled in a public school, charter school, state educational institution, or BIE schools.

Use only valid pre-ID labels on answer booklets. A pre-ID label is valid if the following information is up-to-date:

• Student’s last name, first name, and middle initial,

• Student’s date of birth,• Student state identification number

(STARS).

Page 48: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 48

Completing Biogrids for SBA Science and/or SLA

If a Pre-ID label is valid and applied to the answer document:

• boxes A-H of the SBA answer document do not need to be bubbled.

Do no use a pre-ID label if it contains outdated or incorrect student information.

If no valid pre-ID label is available for a student, the biogrid must be completed including every field on the outside, back cover.

Page 49: Test Administration Workshop Spring 2014 PARCC SBA Science Spanish Language Arts NCSC NMAPA ACCESS NAEP (selected schools) End of Course.

Test Administration Workshop 2015 49

Completing BiogridsScience and/or SLA

The second page of the biogrid must be completed for all students, as applicable, by the TA after test completion.

Refer to the SBA TCM sections “Rules for Completing Biogrids in 2015” chart and “Directions for Each Box on the Biogrid”.

Affix pre-coded label and/or complete the Student Biogrid on a blank booklet for students not tested (e.g., no shows, invalid tests).

NOTE: If a student is no longer enrolled in your school, do not affix the pre-coded label to a blank test booklet.

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Test Administration Workshop 2015 50

Student moves to another APS school prior to SBA Science and/or SLA testing

Before the test: If a student officially withdraws before

the testing window and you have their label; DO NOT AFFIX THE LABEL.

If you affix the label and the child is not enrolled in your school it will count against participation and performance since the questions will not be answered.

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Test Administration Workshop 2015 51

Student moves to another APS School during the

SBA Science and/or SLA test window

If a child moves to a different school and has started but not finished the test, the answer booklet needs to go with the child.

You can deliver it with a form that requires your signature and the receiving school’s signature (each school and Testing Services get a copy) OR

Testing Services can deliver it for you.

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Test Administration Workshop 2015 52

Documentation for All Students forSBA Science and/or SLA testing

According to the PED, Foreign Exchange students DO NOT need to be tested. Only put their label on a bio-grid if your school has decided to test them. If a bio-grid is submitted the student

will count for participation.

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Test Administration Workshop 2015 53

Documentation for All Students for

SBA Science and/or SLA testing(continued)

If a student has used large print: TA or STC must transfer all MC answers and

written responses into a regular test booklet. Keep the Large Print book with the regular

booklet.

If a student has used Braille as a response format:

Appropriate school personnel must transcribe this information into regular print booklet.

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Test Administration Workshop 2015 54

Final Check for SBA Science and/or SLA testing

Name on cover of test booklet and Answer document.

Pre-coded label and/or Student Bio-grid are complete/accurate.

Return tests to STC: no tape, staples or rubber bands.

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Test Administration Workshop 2015 55

Prepare Materials for Return

Fill out the appropriate header sheets/group information sheets as directed by Testing Services. (See folder in SBA box 1, and PARCC directions.)

Package materials as directed by Testing Services. Keep the original boxes. Check to be sure that all materials are accounted for, and

that test materials are separated as directed in manuals and/or by Testing Services.

For SBA, do not return manuals, Mathematics Reference Sheets, Spanish glossaries, or rulers. Do not save the manuals for the next administration as directions will change from year to year.

For PARCC, return of materials instructions will be made available before test administration.

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Test Administration Workshop 2015 56

Following Testing: STC

Check paper test booklets:- There must be a test booklet returned for each

registered student, who was assigned a paper booklet, in every grade level and every content area assessed.

- Verify student roster information and/or student data grids are complete and accurate.

- Ensure that the correct bubble is filled in if necessary, for example: Accommodations grid, and the Test Completion Status grid (if other than 0).

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Test Administration Workshop 2015 57

Duplicate Prevention

Materials to be scored: All completed answer booklets including: withdrew

before completion, modifications, reading exemption, medical emergency, parental refusal, non- completion irregularity, absent, and voided.

Materials not to be scored:

Test booklets (except grade 3) and never used answer documents.

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Test Administration Workshop 2015 58

Test pick-up

Pick up begins immediately after your last test. Schedules will be made available before test administration.

All completed tests must be returned at that time. All make up tests are due to testing services

immediately after all are completed and no later than March 27, 2015 (PARCC PBA, SBA Science, and SLA).

You have the option to return materials to testing services. Please let us know ASAP if you choose to use this option.

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Test Administration Workshop 2015 59

PED WEB SITE

www.ped.state.nm.us Go to NMPED Web Directory Go to Assessment and Evaluation

FindProcedure Manual, DFA, Sample Items etc.

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Good Luck

Instructional Accountability 872-6870Rose-Ann McKernan 872-6815 [email protected] Andrews 880-3787 [email protected] Muna872-6832 [email protected] Lesley 848-8751 [email protected] Sanchez 872-6812 [email protected]


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