Test Case, Test Sets and Test Scripts

Voravannee Vinnie TangsirikusolwongJanuary 2016

9.00 AM to 12.00AM

ENTERPRISE RESOURCE PLANNING (ERP) SYSTEMS (1/2)ERP systems focus primarily on intra-company processes—that is, the operations that are performed within an organization—and they integrate functional and cross-functional business processes. Typical ERP systems support Operations (Production), Human Resources, Finance & Accounting, Sales & Distribution, and Procurement.

ENTERPRISE RESOURCE PLANNING (ERP) SYSTEMS (2/2)

Implementation and Operation Process Mapped

Test Case, Test Sets and Test Scripts

Functional Requirement•Any statement that describing a function that expect of the system

Scenarios•Any condition that may or could possible happen in the production or the data from production

Test Case•Input with the pre and post conditions = output

Test Case• A group of test similar test cases that

require the same step to be executed

Test Script• A set of step, manual to executed to a

set of similar test case

Test Case, Test Sets and Test Scripts

Test Case, Test Sets and Test Scripts

Test Case, Test Sets and Test Scripts

ENTERPRISE RESOURCE PLANNING (ERP) SYSTEMS (1/2)ERP systems focus primarily on intra-company processes—that is, the operations that are performed within an organization—and they integrate functional and cross-functional business processes. Typical ERP systems support Operations (Production), Human Resources, Finance & Accounting, Sales & Distribution, and Procurement.

ENTERPRISE RESOURCE PLANNING (ERP) SYSTEMS (2/2)

Example of Test Script

Example of Test Script – Three Way Matching

Test Scripts : Three Way Matching (1/5)Match Voucher to Open Receipt - Using the three-way voucher method, you verify

that a billing amount is correct by matching it to your receipt records. This is also used to process returns to vendor – the purchase order contains a negative quantity – all returns are processed using 3 Way Match, including evaluated receipts vendors. 3 Way Match is when the Purchase Order = Supplier Invoice = Order Receipts The voucher is automatically created in this process. See the journal entry below that is created but is not posted to the general ledger until the manual post or sleeper is run.

Action Steps: Match Voucher to Open Receipt Receipts to Match

Primary Performers: Accounts Payable personnel Initiating Cues: Receipt of INVENTORY product, which is non-auto pay and utilizes a Purchase Order. Completion Indicator: Screen will return blank to the Match Voucher to Open Receipt [Voucher Match] Screen Journal Entry Created (but unposted): Debit: Received Not Vouchered $XX.XX

Credit: Accounts Payable – Trade $XX.XX GO TO SCRIPT “Client X Voucher Processing - Review, Approve & Post” for posting the voucher Document Control Information Modified Date Modifier's Name Modifications made 10/03/YY Client Staff Script Creation 06/07/Y1 Client Staff Per Scott & to Client Xs 06/07/Y1 Client Staff Revisions for A/P processes

Approvers Name Date

Client X Financials > Accounts Payable > Daily Processing > Supplier & Voucher Entry>Voucher Matching> Match Voucher to Open Receipt > Click “ADD” on the Supplier Ledger Inquiry screen 1. Order Number: Enter the purchase order number. OP will default in as

document type, and the company number will default as 00001. 2. Voucher Num: Leave this field blank, the system will assign a number. Make

sure that PV defaults as the document type and the company is 00001. 3. Supplier: Enter the address book number of the supplier. Use the visual

assist if necessary. REQUIRED. 4. Invoice Number: Enter the correct invoice number. There should only be one

invoice per voucher; therefore, it is recommended that multiple invoices get entered as one voucher. This field is required by Client X as a “best practice” policy.

5. Co: Make sure this field defaults to 00001. 6. Branch/Plant: Enter branch/plant “1” 7. Gross Amount: Enter the total amount of the invoice to be paid including the

tax, but not including discounts. REQUIRED. This will default in from the Receipts to Match program and can be overridden if the Invoice Gross Amount is different than the PO Amount

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Test Scripts : Three Way Matching (2/5) 1. Invoice Date: Enter the date of the invoice. REQUIRED. 2. G/L Date: Enter the date the transaction will post to general ledger.

REQUIRED. 3. Tax: Enter the total of the tax liability based on a particular supplier’s tax rate

and tax area. 4. Click inside the grid. 5. Click Receipts To Match in the Form Exit bar. The Select Receipts to Match

screen will activate.

1. Enter an “ * ” in the Branch/Plant field to search receipts for all Branch/Plants 2. Highlight the line or lines you wish to match. Click Select.

1. Click OK in the header row. You will return to the Match Voucher to Open Receipt (Voucher Match) screen.

2. On Match Processing (OP) the system will default to “1”, which is Match Open Amount. This is the most common option. Select “4” to add a new line (for freight, etc.) Select “7” to match and close balance on any remaining dollar amount to the variance account (e.g. we have received 3 items for $3, but the invoice is for $2 [and the 3rd item was “free”] we enter a Match Type “7” with a Qty to Voucher of 3, and an Amt. to Voucher of $2).

3. Enter the Factor/SClient Xial Payee if it is different than the Supplier. 4. Enter the appropriate GL offset code for the business unit responsible fore the

liability. Client X = 1. 5. Click OK in the header row to complete the voucher match. 6. Click Cancel to close the Select Receipts to Match screen. 7. Click Close to close the Supplier Ledger Inquiry screen. NOTES: Always utilize Voucher Match with a “1” type for Inventory Purchase Orders. Otherwise, use “7” type to eliminate open quantity and amount balances if it is known that there will be no other receipts made on the sClient Xific order. Tolerance rules apply. Invoices that are greater than 1% or $25 of the PO amount will create a warning message.

Test Scripts : Three Way Matching (3/5)

To enter a new line (freight or additional charges) to the Voucher/PO:

1. Scroll to the next available detail line in the grid 2. Enter a “4” in the Match Processing field (OP column) 3. Complete the following fields:

Qty to Voucher = 1 Amount to Voucher = amount of charges (e.g $15 for freight) Description 1 = description of charges Expense account = the BU.OBJ code for the debit amount Order Number = PO number being matched GL Class = 1

Click OK to accept the voucher match.

To look up the Freight Handling Code from Voucher Match: 1. On the Voucher Match screen, take the Row Exit “Review Orders”

2. Enter the PO # in the Work with Order Details screen header and click Find

3. Highlight the order line we wish to view and click Header Revisions on the Row

Exit. This will take us to the Order Header screen shown below

Test Scripts : Three Way Matching (4/5)

1. From the Order Header screen take the Additional Info Form Exit menu. This will take you to the Order Header- Additional Info screen shown below. Note the Freight Handling Code to determine how freight is to be handled.

How to look up the GL Account number to determine where freight should be coded: 1. Enter your Voucher Match header information as normal. When you take the

Receipts to Match Form Exit, click Find to display open receipts.

2. To view the details of the receipt, including the GL account number, highlight the row for the PO you are matching and click on Receipt Details as shown above. The following screen will display and give you the GL account number:

Note the GL account number and click Cancel to return to the Receipts to Match screen.  

Test Scripts : Three Way Matching (5/5)

Script ID Description

Configuration

UAT

Performance

Inter-module

Vendor Information          AP1001 Adding a vendor using auto-numbering. X      AP1002 Adding a vendor using manual numbering. X      AP1003 Adding a vendor using manual numbering. X      AP1004 Adding a US vendor using manual numbering. X      AP1005 Adding a vendor and placing on Hold. X      AP1006 To place a vendor on ‘Hold’. X      AP1007 To remove a vendor off ‘Hold’. X      AP1008 To change data for an existing vendor (address). X      AP1009 To change data for an existing vendor (location). X      AP1010 Adding a vendor conversation X      AP1011 Approving a vendor – Denied authority X      AP1012 Approving a vendor X      AP1020 To run the Vendor Detail Listing report X      AP1021 To run the Vendor Summary Listing report X      Voucher Entry          AP1101 Entering and saving a Voucher using auto-numbering. X      AP1102 Entering and saving a Voucher X      AP1103 Entering and saving a Voucher        AP1104 Entering and saving a Canadian Vendor voucher in US$        AP1105 Adding an ‘Express’ voucher        AP1106 Entering and saving a Voucher with taxes        AP1107 Adding an ‘Express’ voucher for vendor on hold.        AP1108 Enter a quick voucher        

Voucher Processing          AP1201 Posting vouchers through Batch Process        Control Groups          AP1301 Adding and saving a Control Group X      AP1302 Adding an ‘Express’ voucher to a Control Group        

Test Scripts :Documentation Tests

AP1303 Adding an ‘Express’ voucher to a Control Group        AP1304 Adding an ‘Express’ voucher to a Control Group        AP1305 Update a Control Group to be Reviewed        AP1306 Verifying and Closing a Control Group        AP1310 To run the Control Group Register report        Managing Vouchers          

AP1401 Entering a voucher that requires a separate payment        AP1402 To put a voucher on ‘Hold’        AP1403 To put a voucher on ‘Hold’        AP1404 Enter an ‘Express’ voucher as a prerequisite for test AP1404        AP1405 To delete a voucher        AP1406 To ‘Close’ a voucher        AP1407 To ‘Unpost’ a voucher        Creating Payments          

AP1501 Adding and saving an Express Cheque        AP1502 Adding and saving an Express Cheque        AP1503 Verify no Express Cheque issued for a vendor on hold.        AP1504 Deleting a voucher payment        AP1505 Posting a Payment        AP1506 To void a voucher payment and reissue        AP1507 To create a pay cycle        AP1508 To process a pay cycle (Payment Selection)        AP1509 Running the Trial Register report        AP1510 To process a pay cycle (Payment Printing)        AP1530 To Process Pay Cycle selection for multiple companies        AP1531 To process a pay cycle – Payment printing for multiple companies.        AP Inquiry and Reports          

AP1601 To run an inquiry on a voucher        AP1602 To inquire on the Detailed Charges of a voucher        AP1603 Inquiring on the Voucher Accounting Entries        AP1604 To run the Voucher Register        AP1605 Running the Posted Voucher Listing report        Voucher Contracts          

AP1701 Adding a recurring contract        AP1702 Edit Vouchers: Initiate through Batch Process        AP1703 Edit Vouchers        AP1704 Running the Recurring Voucher Contracts report        AP1705 Running the Recurring Voucher Detail report        

Script ID Description

Configuration

UAT

Performance

Inter-module

Test Scripts :Documentation Tests

Additional Information

Tools to Design Business Process Reengineer (BPR)

TYPE PRIORITY DATE LAST (days)* * 05/30/2013 30

# ISSUE TYPE PRIORITY OPENED ON OPENED BY CLOSED ON CLOSED BY NOTES

1 Issue #1 Type 2 Medium 02/01/2013 James 02/04/2013 James

2 Issue #2 Type 2 Low 02/01/2013 Kim 02/01/2013 James

3 Issue #3 Type 3 Low 02/04/2013 Lilly 02/04/2013 Lilly

4 Issue #4 Type 1 Medium 02/04/2013 Lilly 02/05/2013 Lilly

5 Issue #5 Type 1 Medium 02/04/2013 James 02/04/2013 Ted

OPEN vs. CLOSED ISSUE TRACKER

1 1 1 1

3 3 34 4 4

67 7 7

8 8

11 11 11 1112 12 12

1314 14 14 14 14

15

2 2 2 23 3 3 3

4 45

7 78

9 910 10

11 11

13 13 13 1314

15 15 15 15 15

Tools to Design Business Process Reengineer (BPR)

Thank You

Voravannee Tangsirikusolwong (MooDang)EVP, Accounting and Operation

Voravanneet@scb.co.thTel: 02 949 1609