TEXAS BOARD OF PARDONS AND PAROLES

Legislative Appropriation RequestFOR THE

83RD LEGISLATURE

FISCAL YEARS 2014 AND 2015

OUTLINE

OperationsOperations(2)(2)

Management Management InformationInformation

(7)(7)

General SupportGeneral Support(1)(1)

Board AnalystsBoard Analysts(3)(3)

InstitutionalInstitutionalOperationsOperations

(3)(3)

Amarillo Board OfficeAmarillo Board OfficeJim LaFavers,Jim LaFavers,Board MemberBoard Member

(7)(7)

Angleton Board OfficeAngleton Board OfficeConrith Davis,Conrith Davis,Board MemberBoard Member

(7)(7)

Gatesville Board OfficeGatesville Board OfficeDavid Gutierrez,David Gutierrez,Board MemberBoard Member

(7)(7)

Huntsville Board OfficeHuntsville Board OfficeThomas Leeper,Thomas Leeper,Board MemberBoard Member

(7)(7)

Palestine Board OfficePalestine Board OfficeMichelle Skyrme,Michelle Skyrme,Board MemberBoard Member

(7)(7)

San Antonio Board OfficeSan Antonio Board OfficeJuanita Gonzalez,Juanita Gonzalez,

Board MemberBoard Member(7)(7)

Board AdministrationBoard Administration(4)(4)

Public InformationPublic Information(8)(8)

General CounselGeneral Counsel(13)(13)

Executive SupportExecutive Support(6)(6)

Board of Pardons & ParolesBoard of Pardons & ParolesRissie Owens, ChairRissie Owens, Chair

(1)(1)

Regional Operation Regional Operation SupervisorsSupervisors

(3)(3)

HOs & Administrative HOs & Administrative AssistantsAssistants

(83)(83)

SchedulingScheduling(10)(10)

Board ActionBoard Action(12)(12)

IPOs & Administrative IPOs & Administrative AssistantsAssistants

(406)(406)

Statistics & Special Statistics & Special ReviewReview

(5)(5)

697 Agency Name: Board of Pardons and Paroles

E Operate Board of Pardons and Paroles

Act. 2011 Est. 2012 Est. 2013 Est. 2014 Est. 2015Output Measures:

E.1.1. Number of Parole Cases Considered. 99,332 99,332 99,332 99,332 99,332E.1.2. Number of Preliminary/Revocation Hearings Conducted. 18,391 18,391 18,391 18,391 18,391

Explanatory/Input Measures:

E.1.1. 60.33% 60.33% 60.33% 60.33% 60.33%

E.1.1. 52.66 52.66 52.66 52.66 52.66

E.1.1. 31.12% 31.12% 31.12% 31.12% 31.12%

E.1.1. 28,557 28,557 28,557 28,557 28,557

E.1.1. Number of Offenders Released on Parole-in-Absentia. 1,929 1,929 1,929 1,929 1,929E.1.1. 89,942 89,942 89,942 89,942 89,942

E.1.1. 1,803 1,803 1,803 1,803 1,803

Outcome MeasuresE.1.2. Percent Technical Violators Disposed of in 40 days. 92.63% 92.63% 92.63% 92.63% 92.63%

Number of Offenders Released/Paroled (Excluding PIA's & Mandatory Supervision).

Number of Parole Reports prepared for the Board of Pardons and Paroles.Number of Parole-in-Absentia reports prepared for the Board of Pardons and Paroles.

Description

Average Percentage of Sentence Served by Inmates Released from Prison.Average Time (Months) Served by Inmates Released from Prison.Percent of Cases for which Favorable Parole-Release Decision is made.

FY2014 - FY2015 Biennium (Base Request)

Program Name

Relevant Strategy

General revenue

Other Funds All Funds GR

Other Funds All Funds

Board of Pardons and Paroles E.1.1 6,892,093$ 622,886$ 7,514,980$ 7,538,172$ -$ 7,538,172$

Clemency E.1.1 651,670$ -$ 651,670$ 653,681$ -$ 653,681$

Institutional Parole Operations E.1.1 28,588,686$ -$ 28,588,686$ 28,676,917$ -$ 28,676,917$

Hearings and Revocations E.1.2 14,667,331$ 1,306$ 14,668,637$ 14,231,010$ 1,306$ 14,232,316$

Total 50,799,779$ 624,192$ 51,423,972$ 51,099,780$ 1,306$ 51,101,086$

FY2012 - FY2013 Biennium

Agency: 697 Agency Name: Board of Pardons and Paroles

Goal: E Operate Board of Pardons and Paroles

Code Exp 2011 Bud 2012 Bud 2013 BL 2014 BL 2015

Objects of Expense1001 20,281,532 20,418,740 20,501,592 20,384,260 20,384,2621002 Other personnel Costs 938,871 1,044,743 1,067,114 1,022,384 1,022,3842001 Professional Fees and Services 1,717,335 1,675,997 1,675,997 1,932,666 1,632,6662003 Consumable supplies 232,024 237,823 237,823 238,709 238,7092004 Utlities 90,391 67,860 67,860 67,964 67,9642005 Travel 495,861 466,477 466,477 462,239 462,2392006 Rent - Building 1,142,580 1,360,435 1,324,109 1,266,597 1,266,5972007 Rent - Machine and other 204,101 125,665 125,665 125,850 125,8502009 Other Operating Expense 774,806 292,954 224,141 199,876 199,8725000 Capital 129,509 42,500 0 0 0

Total, Operating Budget 26,007,010 25,733,194 25,690,777 25,700,544 25,400,542

Method of Financing 1 General Revenue Fund 25,221,185 25,402,421 25,397,358 25,699,891 25,399,889

369 CJD ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803) 785,495 0 0 0 0555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738) 0 330,121 292,766 0 0666 Appropriated Receipts 330 653 653 653 653

Subtotal, MOF (General Revenue Funds) 26,007,010 25,733,194 25,690,777 25,700,544 25,400,542

Method of Financing

Subtotal, MOF (Other Funds) 26,007,010 25,733,194 25,690,777 25,700,544 25,400,542

Full Time Equivalent Positions: 553.6 566.3 582.1 574.1 574.1

Strategy Description and Justification:

E.1.1.

E.1.2.

External/Internal Factors Impacting Strategy:Changes in offender population and court action could impact these functions during the upcoming biennium.

Description

This Strategy consists of the Board of Pardons and Paroles hearings function. The Hearings Section conducts hearings and makes recommendations to the Board of Pardons and Paroles on the revocation process. Prior to revocation of parole or mandatory supervision, releasees are entitled to due process to determine if revocation or other sanctioning procedures are appropriate, including the appointment of attorneys in cases meeting the criteria for appointment.

Salaries and Wages

This Strategy consists of the Board of Pardons and Paroles, Institutional Parole Operations and Executive Clemency. The Board of Pardons and Paroles is responsible for determining inmates to be released on Parole, the conditions of parole and mandatory supervision; the performance of constitutional duties set forth in Article IV, Section 11 of the Texas Constitution; and the determination of revocation of Parole or mandatory supervision (Chapter 508 Texas Government Code).

Agency: 697 Agency Name: Board of Pardons and Paroles

Goal: E Operate Board of Pardons and Paroles and Clemency

Objective: 1 Evaluate Eligible Inmates for Parole or Clemency

Strategy: 1 Board of Pardons and Paroles

Code Description Exp 2011 Bud 2012 Bud 2013 BL 2014 BL 2015

Objects of Expense 1001 15,564,114 15,809,411 15,892,263 15,829,866 15,829,8631002 Other personnel Costs 703,561 754,713 777,082 774,031 774,0312001 Professional Fees and Services 198,338 157,000 157,000 456,384 156,3842003 Consumable supplies 208,492 191,639 191,639 190,886 190,8862004 Utilities 70,209 51,097 51,097 50,896 50,8962005 Travel 244,146 232,003 232,003 231,092 231,0922006 Rent - Building 707,554 863,971 827,645 824,395 824,3952007 Rent - Machine and other 134,431 94,433 94,433 94,063 94,0632009 Other Operating Expense 717,902 202,112 133,298 132,775 132,7755000 Capital 129,509 42,500 0 0 0

Total, Object of Expense 18,678,256 18,398,878 18,356,459 18,584,388 18,284,384

Method of Financing 1 General Revenue Fund 17,892,761 18,068,757 18,063,694 18,584,388 18,284,384

555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738) 0 330,121 292,766 0 0369 ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803) 785,495 0 0 0 0

Subtotal, MOF (General Revenue Funds) 18,678,256 18,398,878 18,356,459 18,584,388 18,284,384

Method of Financing 666 Appropriated Receipts 0 0 0 0 0

Subtotal, MOF (Other Funds) 18,678,256 18,398,878 18,356,459 18,584,388 18,284,384

Full Time Equivalent Positions: 437 440 452 452 452

Strategy Description and Justification:

External/Internal Factors Impacting Strategy:

Changes in offender population and court action could impact these functions during the upcoming biennium.

This Strategy consists of the Board of Pardons and Paroles, Institutional Parole Operations and Executive Clemency. The Board of Pardons and Paroles is responsible for determining inmates to be released on Parole and Mandatory Supervision; the performance of constitutional duties set forth in Article IV, Section 11 of the Texas Constitution; and the determination of revocation of parole or mandatory supervision (Chapter 508 Texas Government Code).

Salaries and Wages

Agency: 697 Agency Name: Board of Pardons and Paroles

Goal: E Preliminary/Revocation Processing

Objective: 1 Evaluate Eligible Inmates for Parole or Clemency

Strategy: 2 Conduct Revocations Hearings as required by law.

Code Description Exp 2011 Bud 2012 Bud 2013 BL 2014 BL 2015

Objects of Expense 1001 4,717,418 4,609,329 4,609,329 4,472,224 4,472,2241002 Other personnel Costs 235,310 290,032 290,032 281,405 281,4052001 Professional Fees and Services 1,518,997 1,518,997 1,518,997 1,473,814 1,473,8142003 Consumable supplies 23,532 46,184 46,184 44,810 44,8102004 Utilities 20,182 16,763 16,763 16,264 16,2642005 Travel 251,715 234,475 234,475 227,500 227,5002006 Rent - Building 435,026 496,464 496,464 481,697 481,6972007 Rent - Machine and other 69,670 31,232 31,232 30,303 30,3032009 Other Operating Expense 56,904 90,843 90,843 88,141 88,1415000 Capital Expenditures 0 0 0 0 0

Total, Object of Expense 7,328,754 7,334,318 7,334,318 7,116,158 7,116,158

Method of Financing1 General Revenue Fund 7,328,424 7,333,665 7,333,665 7,115,505 7,115,505

Subtotal, MOF (General Revenue Funds)

Method of FinancingArt IX 0 0 0 0 0

666 Appropriated Receipts 330 653 653 653 653Subtotal, MOF (Other Funds) 7,328,754 7,334,318 7,334,318 7,116,158 7,116,158

Full Time Equivalent Positions: 116.6 118.3 122.1 122.1 122.1

Strategy Description and Justification:

External/Internal Factors Impacting Strategy:Changes in offender population and court action could impact these functions during the upcoming biennium.

Salaries and Wages

This Stretgy consists of the Board of Pardons and Paroles Hearings function. The Hearings Section conducts hearings and makes recommendations to the Board of Pardons and Parole on the revocation process. Prior to revocation of parole or mandatory supervision, releasees are entitled to due process to determine if revocation or other sanctioning procedures are appropriate, including the appointment of attorneys in cases meeting the criteria for appointment.

1 Appropriation to Update/Upgrade Parole Guidelines. 300,000.00  

                 

  Total           300,000.00  

                 

                 

                 

  Description / Justification:          

  In August 1987, the BPP formally adopted parole guidelines, and in 1999 the BPP, through the state contracting process, contracted with Security Response Technologies, Inc., to develop a revised parole guidelines system, which the Board adopted in January 2001. The Sunset Commission’s review of our agency in 2006 resulted in recommendations leading to the 80th session’s statutory provisions in SB 909. For this reason the Board also sought and received expert consulting services related to adjusting the risk level for DWI offenders based on prior TDCJ commitments and prior DUI convictions. The 81st Legislative Session (SB 909, Sec. 39) provided the Board funding to modify the Parole Guidelines to account for gang related activity, gender and domestic violence. The Sunset Review completed in 2012 identified additional updating to the guidelines to establish parole rates and establishing a peer review process.

                 

  External / Internal Factors:

         

                 

  The expenditure represented by the exceptional item is necessary to carry out the statutory responsibilities of the agency and to pursue modification, updates and improvements to the parole guidelines. As a result of the Sunset Commission’s recommendations legislation now mandates annual parole guideline review and updates by the Board and specifically authorizes the use of outside experts, necessitating the request for funding of this exceptional item.

10% PROPOSED BUDGET REDUCTION

LAR, 2014 - 2015

2014-15 Biennial 10% Reduction

FTE Reductions Total Budget Request

Strategies Name General Revenue FY 14 FY 15 FY 14 FY 15

E.1.1. Board of Pardons and Paroles $ 1,861,605 22 22 18,284,388 18,284,386

E.1.2. Hearings and Revocations $ 678,130 4 4 7,116,158 7,116,158

The LBB and Governor's Office Policy Letter requires the Board of Pardons and Paroles to submit a plan to reduce the budget by 10%. The BPP's plan consists of reducing personnel thereby reducing our ability to provide prompt and adequate services in both parole hearings and parole considerations. The BPP, in analyzing the Budget, determined both strategies are heavily dominated by salary expense. In order to comply with guidelines, the BPP will be forced to reduce personnel which in turn will reduce parole hearings and parole considerations. Continued funding is critical to maintaining current levels of services and to safeguard the citizens of Texas.

E.1.1 Funding Provides BPP with staff necessary to determine which offenders are to be released on parole, preparation of parole case summaries, conditions of parole or mandatory supervision; and executive clemency recommendations to the Governor. A 10% reduction would require the Board to reduce staff by twenty two (22) employee's in fiscal year 2014 and would limit the Boards ability to review cases and could reduce the number of inmates released from TDCJ on parole.

E.1.2. Hearings and Revocation matters address offender violations for law and technical offenses while they are on parole or mandatory supervision. A 10% reduction in this strategy would reduce the number of Hearings Officers and staff by four (4) in fiscal year 2014 and could extend the time offenders remain in county jails. This would exceed statutory limits as established in Texas Government Code 508.282.

INFORMATION TECHNOLOGYBoard of Pardons and Paroles

Personal Computer Replacement Program (PCRP)Information Technology Detail

August 2012Project DescriptionThe Board of Pardons and Paroles (BPP) Personal Computer Replacement Project (PCRP) addresses the need to provide standardized desktop technology throughout the Board, Clemency, Institutional Parole Operations, and Hearings. The BPP strives to maintain current tools that enhance the BPP and facilitates the interaction with the TDCJ’s day-to-day operational activities, commensurate with agency funding objectives, while ensuring replacement of these assets through the most cost-effective means available.

The BPP, using the TDCJ’s Standards Based Architecture, incorporates PCs that are standardized to provide enterprise uniformity. The BPP standard PC eventually will reduce maintenance and support for the various hardware platforms currently in place throughout the BPP. The number of computers replaced is contingent on funding availability and BPP IT priorities. PC replacement objectives will be modified as alternate technology solutions are identified, designed and evaluated in conjunction with the TDCJ.

Project Status:

In 2009, the BPP established a PCRP program with funding provided in the 81st Legislative Session. Currently the BPP is in the fourth year of planning for and providing a standardized desktop solution, as well as evaluating other cost-effective solutions to support established micro-processing objectives, given the available resources and constraints. As directed by the 81st Legislature, the Institutional Parole Operations became part of the BPP organization which added approximately 397 laptop and desktop computers. These computers became part of the BPP PCRP and have been evaluated and are being upgraded to meet acceptable standards.

INFORMATION TECHNOLOGYNeeds-Analysis Summary:

The BPP PCRP was established to develop a uniform and centralized approach to replacing the PC inventories through an established PC life cycle mechanism in conjunction with the TDCJ’s standard.

Project Justification:

The BPP requires adequate PCs and infrastructure to effectively perform day-to-day work activities, enabling it to attain organizational goals and objectives. This project provides cost-effective and current desktop technology throughout the agency. Cost benefits, shown in lower per-unit prices, have been realized through volume purchasing and will continue as the BPP, through the TDCJ, uses its blanket-order purchasing process to take advantage of the volume pricing for out-years. Total Cost of Ownership will continue to drop, assuming adequate funding is appropriated, as costs for outdated equipment maintenance are eliminated and BPP realizes lower maintenance costs for standard platforms. The replacement and removal of outdated equipment also will increase work output and reduce costs involved with training technical and non-technical staff on various operating systems and software.

Outcome Measures:

The planning and acquisition of effective and affordable desktop technology tools for BPP's user community will continue to incorporate appropriate cost-benefit analysis efforts in relation to assessed risk. As the PC inventory is replaced and upgraded and becomes integrated in the BPP platform, measures will be derived to substantiate the expected increases in efficiency and cost savings. These measures will be standardized with the TDCJ’s IT Division model.

Output Measures:

Performance measures are being reviewed as inventories are being replaced. Once outdated inventories have been replaced, it will be possible to identify agency-wide benefits and savings. Measures shown below will be monitored to determine the success of this project:

INFORMATION TECHNOLOGY1. Personal computers replaced each year compared to number of PCs purchased.

2. Comparison of number of standard configuration PCs vs. optional configuration PCs purchased to determine suitability of configuration.

3. Personal computers removed from Maintenance each year to determine cost savings.

4. Average age of PCs.

Acquisition-of-Alternatives Analysis:

The BPP utilizes the TDCJ IT Division and its PC Replacement Program in determining the most advantageous benefit of Purchase, Lease-Purchase and Lease options. Due to the integrated nature of this relationship the BPP agreed with the TDCJ and determined that purchasing option was the most cost-effective acquisition method.

The BPP will continue to work with the TDCJ IT Division when evaluating the various procurement methods to maximize the number of PC assets that can be acquired using the available resources.

Cooperative-Project Area

The BPP is working in a cooperative project environment with the TDCJ and utilizes its expertise and complies with TDCJ’s Standards Based Architecture. PCs are standardized to provide enterprise uniformity to coordinate purchases and to realize cost savings at every opportunity.

Milestones or Timelines:

Timelines for this project will begin each fiscal year and be met when old inventories are replaced. As other micro-processing solutions are explored and substituted, similar replacement schedules will be established and implemented.

CAPITAL BUDGET, HISTORICALLY UNDERUTILIZED BUSINESS

Board of Pardons and Paroles83rd Legislative Session

Capital Budget Schedule: The BPP has no request for capital expenditures. Computer related Capital: 0Vehicles: 0 Historically Underutilized Business Schedule: The BPP purchases all goods and services utilizing the TDCJ Contracts and Procurement Division. The TDCJ Contracts and Procurement Division strive to meet all HUB guidelines and incorporate the BPP purchases within its reporting responses.

FEDERAL FUNDS SCHEDULEAgency: 697 Agency Name: Board of Pardons and Paroles

Goal: E Operate Board of Pardons and Paroles and Clemency

Objective: 1 Evaluate Eligible Inmates for Parole or Clemency

Strategy: 1 Board of Pardons and Parole

Code Description Exp 2011 Bud 2012 Bud 2013 BL 2014 BL 2015

Objects of Expense ARRA Grant CJD Grant CJD Grant1001 0 82,850 165,700 0 01002 Other personnel Costs 0 22,370 44,739 0 02001 Professional Fees and Services 35,226 0 0 0 02003 Consumable supplies 21,907 0 0 0 02004 Utilities 770 0 0 0 02005 Travel 0 0 0 0 02006 Rent - Building 0 88,219 51,893 0 02007 Rent - Machine and other 0 0 0 0 02009 Other Operating Expense 598,083 94,182 30,434 0 05000 Capital 129,509 42,500 0 0 02001 Exceptional Item: Guidelines Update 0 0 0 0 0

Total, Object of Expense 785,495 330,121 292,766 0 0

Method of Financing1 General Revenue Fund 0 0 0 0

555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738) 0 330,121 292,766 0 0369 ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803) 785,495 0 0 0

Subtotal, MOF (General Revenue Funds) 785,495 330,121 292,766 0 0

Method of Financing666 Appropriated Receipts 0 0 0 0

Subtotal, MOF (Other Funds) 785,495 330,121 292,766 0 0

Full Time Equivalent Positions: 0 8 8 0 0

Salaries and Wages

QUESTIONS