Texas Common Application Administrative Overview

June 15, 2006

Background•Legislative Mandate

• SB150 (1997)• US Freshman, US Transfer• All public Universities in Texas•Electronic Version

•Beyond The Mandate•International, Grad, Law• Scholarship, Housing• Fee processing

Advisory Committee

History Developed set of questions

Collected parameters

Wrote instructions

Decided on one system

Contracted with UT Austin to develop

Blessed by THECB in April 1998

Applicant FunctionsThrough ApplyTexas, applicants can:

• Fill out a new application (admissions, scholarship, housing)• Retrieve a saved application • Submit an essay • Resubmit an application to a different university• View degrees offered • View a printable version of your submitted application

Advantages

• Easy for applicants to do research, obtain applications

• Easy for applicants to resubmit application to additional universities

• Built in data audits for completeness, format of some answers

• “One stop shopping” for applicants• Online fee processing verifies CC

payments in real time

Apply Texas App Cycle

• Each application cycle starts with Summer and ends with Spring.

• We currently have open the Summer 2006 through Spring 2007 cycle

• We plan to open the Summer 2007 through Spring 2008 cycle at the beginning of Fall 2006

Institutional Parameters

• Contact information• Available terms/semesters• Acceptable majors/programs• Fee options specific to the chosen institution• University Wide Dynamic Questions• Major specific Dynamic Questions• Undergraduate Standard Essays• Graduate Dynamic Essays• University Special Instructions Page• Gateway Page

University Responsibilities

• Update TEST database, keep in synch with PROD

• Making Official Requests (use form)

• Keep Contact Info current in PROD

• Training incoming administrators of ApplyTexas Admin. procedures

Administrative Functions

Administrators’ site•Entry screen used for Admissions, Scholarship, Housing, and Law•Link to FAQ, Changes, and Transmission infoFor each type•View apps for your dest•Link to Executive Functions menu•Link to Payment menu•Link to counts

Passwords• Administrative- can be shared with anyone

needing to search • Executive- “all powerful”• Payment- only Financial folks• Security

– Official contacts– Not sent via email

Administrative Site

https://www.applytexas.org/admin/(yourID)

2007-2008 Cycle• Cycle is Summer through Spring

• Data will be copied from PROD of the previous term to TEST of the new term

• Early Fall, 2006 for 2007-2008 cycle (in Test)

Setting Up a New Term

• Major Listing (review and copy to PROD)

• Fee/Deadline/Messages (review and copy to PROD)

• Signing off the semester

• Special Instructions Page (review)

• University and Major Specific Dynamic Questions (review)

• Test, Test, Test!!!

Major Considerations

• College Level Codes

• Adding New Majors

• Phasing Out Obsolete Majors

• Ordering Majors

Special Instructions Page

• Sam Houston State University

• Baylor University

• University of Texas-Brownsville