This post was published to OM SAP at 8:32:41 AM 10/27/2010

SAP FI Certification Material

1.1 Organizational Units

1. Cliento At highest level in ERP systemo Data entered at client level used for all organizational unitso Each client has its own set of master data

2. Important organizational units in FI Company code:

o Independent legal entityo For external purpose

Business Areao For internal purposeo Can be used across company codeso Can have financial statement for each Business Area

3. Create company code steps Copy co. code Copies :

o Definition (company name)o Global parameters (COA, Fiscal year, Co code default)o Tableso G/L a/c’so Account determination

Now edit this datao Addresso Company code currency: This is company code / local currency. All other currencies

are foreign currencies. o Language Keyo Country key: This is home country. All other countries are foreign countries

1.2 Exercise: Organizational Units

4. Copy company code Tcode: EC01 Data : MR03

Change company code definition Tcode: SPRO – ES- Def. – FA- Edit, copy, Del- Check co. code- Edit company code data Data:

Co. code MR03Country USCurrency USDLanguage EN

5. Enter company code Global ParametersCompany code MR03Company 1000COA INTFiscal Year Variant 33Field status variant 1000Posting Period Variant MR05

1.3 Variant Principle

1. Variant Principle: A 3 step method to assign properties to one / more objects2. Steps:

o Define variant ( K4 Fiscal year variant)o Determine values for the variant defined: Variant propertieso Assign variant to objects : Assign variant K4 to object company code

1.4 Fiscal Year

1. Fiscal Year Variant: o Define a fiscal year with posting periodso Fiscal year contain posting periods + Special posting periodso Maximum periods = 16o System derive period for a document from the posting dateo Special posting period: o Used for yearend closing transactions. Posting date falls in last period, can post in

special posting periodo E.g.: FY with PP = 12 and special period = 4. Transaction date falls in 12th posting period

can post in 4th special (16th) period.

2. Year Independent Fiscal Year Variant: FYV uses same number of periods each year Posting period start and ends on the same date every year

Can be Calendar Year .Here PP = 12 months of the year Can be non calendar year

o Here PP # 12 months of the year. PP can be from 1 to 16. o Need to assign end date for each posting periodo Need to assign indicator -/+ as requiredo e.g Apr to Mar. For Jan, Feb & Mar year shift of -1 as belongs to old fiscal year

1.5 Exercise: Fiscal Year

1. When is the year specific fiscal year variant used? One fiscal year has fewer posting periods than others Start and End dates of posting periods differ from year to year

2. Maintain a Fiscal Year Variant Tcode: OB29 Data: FYV : 33

3. Assign Fiscal Year Variant (33) to company code MR03 Tcode: OB37

4. Create a FYV (Non calendar year FYV) Tcode: OB29 Data:

FYV 64Description 4 periodsNumber of posting periods 4 ( Each period has 4 months)Number of special periods 1Provide necessary year shift

5. Define base currency: Tcode: SAP Net weaver – General settings – Currencies – Check Exchange Rate Type

2 Master Data:

2.1 General Ledger Accounts

1. Chart of Accounts: A variant that contain basic of GL a/c Has a 4 character ID Define properties of GL a/c like language, Length of GL accounts

COA assigned to a company code

2. Definition of Chart of Accounts Tcode: OB13 Define:

o COA keyo Descriptiono Maintenance languageo Length of GL a/co Manual / Automatic creation of cost elementso Group chart of accounto Blocked / unblocked. If COA blocked, no GL a/c can be created for this COA

3. Directory of GL a/c in COA: Tcode: SE38 – RFSKPL00

4. One COA can be assigned to one / more company codes (variant principle)

5. COA contain information about GL in Company code segment and COA segment Co. code Segment:

o To use one of the GL account from COA need to create a company code segment

o Control datao Bank / Interesto Information

Chart of Account Segment: o Type / Descriptiono Key word in COAo Information in COA

6. Balance sheet a/c Balance C/F to the same a/c

7. P/L a/c: Balance carried forward to retained earnings a/c and balance set to zero A key is assigned to RE a/c which is the entered in the P/L statement a/c type

8. Account Group for GL a/c Grouping of similar types of accounts. E.g. cash a/c, liquid funds a/c, fixed assets a/c,

Expense a/c Account group has a number range. For G/L accounts it’s always internal number

assignment Account group controls the display of fields (Field status: Display/ Change ...) in the GL

master (FS00)

9. Field Status Field status enable control and display of GL a/c’ master data fields Field status ranking:

Status Field Status RankHide Not used 1Display Field display only 2Required Field required value 3Optional 4

10. Reconciliation account This is a vendor / customer GL a/c in COA. Its corresponding account exist in vendor /

customer sub ledger All postings to sub ledger posted to reconciliation GL a/c in GL Reconciliation a/c type: D: Customers, K: Vendors, Assets Cannot post directly to reconciliation a/c Details of customer / vendor reconciliation a/c: SE38 – RFDKVZ00

11. Line Item Display Show each transaction as a line in a GL a/c display Line Item display not possible in following cases: Reconciliation a/c (Line item display in sub ledger) Revenue a/c (Sales) Material Stock a/c Tax a/c (Tax amount per line item checked when document displayed)

12. Open Item Management: These a/c have line item display activated Open Item display mandatory for a/c with offsetting entries OI management used for following a/c types:

o Bank clearing a/co GRIR a/co Salary clearing a/c

13. Account Currency Can select company code currency / Local currency as Account currency Can also select foreign currency as account currency Where LC = A/C currency, can post in any currency Where FC = A/C currency can post in only the FC to this GL a/c.

14. Only balance in Local currency: If selected transaction figures to this a/c posted in local currency only To be selected for clearing a/c like GRIR to avoid difference due to exchange rates

fluctuation You would set this indicator for accounts in which you do not want the system to update

transaction figures separately by currency.

15. GL account creation

FS00 One step centrallyFSP0 COA SegmentFSS0 Co. Code segmentOBY2 Copy co. code segment from another company codeOBY7 Copy COA Segment from another COA

2.2 Customer / Vendor Accounts

1. Customer / Vendor Master Data have 3 segments General data:

o At client level Company code data:

o Any company code that wishes to do business with customer / vendor has to have a company code segment

Customer:

o Sales area segment Vendor:

o Purchasing org. Segment

2. SE38 – RFBIDE10 / RFBIKR10: To transfer customer / vendor master data from Source Company code to another

company code

3. Can activate automatic duplication check

4. Account Group for customer / Vendor: Once a customer / vendor created cannot change its a/c group in FI Controls field status of customer / vendor master records Controls customer / vendor number range

5. Number Range: Can be internal / external Each number range can be assigned to one / more account group

6. Special Customer / Vendor master record These are one time customer / vendor No information about customer / vendor entered in the master record Customer / Vendor information entered at the time of document posting Special customer / vendor master record cam be used for more than one Customer /

vendor

7. Dual Control Principle Can define certain customer / vendor fields in SPRO as sensitive. For e.g. vendor bank

address Now if these fields are changed customer /vendor is blocked for payment Block removed when a second person with authorization confirms / reject such change

2.3 Exercise General Ledger, Customer, Vendor

1. Copy GL Account group Tcode: OBD4 Data:

Copy from Copy ToSAKO CD05ERG AE05

2. Create a GL a/c in GL a/c group AE05 Tcode: FS00 Data: 176499 (Expense a/c)

3. Display COA: Tcode: SAP Easy – FA – GL – Info System – GL Reports – Master Data – GL a/c list

4. Reconciliation a/c (Vendor / Customer) contain total of sub ledger transaction figures

5. Create a/c group for customer Tcode: SPRO – FA – AR/AP – CA – MD – Preparation for creating CMD – Define a/c group

with screen layout Data: Copy from KUNA to D05

6. Assign number range to a/c group (D05) Tcode: SPRO – FA – AR/AP – CA – MD – Preparation for creating CMD

7. Create customer A/C in the account group D05 Tcode: FD01 / Sap Easy

8. Search term field in Vendor master record Controlled by field status group Search term A: Required entry so appear

Search Term B: Suppressed entry so not appear

9. Define sensitive fields for dual control Tcode: SPRO – FA – AR/AP – Vendor a/c – Master data – Preparation for creating vendor

master - Define sensitive fields for dual control

10. Confirm customer / vendor master changes (Dual control) Customer: FD09 Vendor: FK09

11. Number Assignment GL a/c: Only external number assignment Customer / Vendor master Record: Can have either external / internal number

assignment

12. Create a Vendor a/c group Tcode: SPRO- FA- AR/AP – MD – Preparation for creating vendor master record – Define

screen layout

13. Assign number range to vendor a/c group

14. Create Vendor a/c: Tcode: FK01

2.4 Bank Accounts

1. Bank master Record Bank master record table: BNKA Change to bank master record / Display of bank changes: SE38 – RFBKABL0

2. House Bank House bank contain bank master data Bank account information for electronic payment GL a/c for each bank account in the HB

3. Bank Type: In customer / vendor master record field bank type is used to distinguish different banks While processing vendor invoice (MIRO/FB60) user can chose the bank to which

payment will be made by APP by selecting bank type in partner bank field

4. Create Bank master record: FI01

5. Define HB: FI12

6. Create a saving a/c: FI12

3 Document Control

3.1 Document Structure

1. Document Principle: A document is saved for every posting Every document is identified by:

o Document numbero Company codeo Fiscal Year (Tcode: FB03)

2. Document Segment Document Header Document Line Items (2- 999 line items)

3. Document Type Tcode : OBA7 Document Type defined at client level & applicable for all company codes Document Types : AB (Post all GL ac), DG ( Customer and GL), RV (Customer Invoice), RE

( MM billing document)

Document Type Controls:o Properties:

Number Range Reverse Document Type Authorization group

o A/C Types Allowed: Asset Customer Vendor Material GL

o Control data: Negative Postings permitted Intercompany posting Net document Type: system automatically deduct cash discounts from

vendor invoices that are posted with this document typeo Required during document Entry:

Reference Number Document Header text

4. Document Number Range: Can be internal / external Up to a Future Fiscal Year : Beginning of next fiscal year system uses number following

the last number of the current fiscal year For Each Fiscal Year: System starts with a new number each fiscal year A document number range can be assigned to (02) multiple document types

5. Posting Key PK defined at client level & so valid for all company codes PK Control:

o D/C indicatoro Account type that can be posted ( Customer / Vendor / GL/ Asset / Material)o Other Attributes

Whether line item connected with payment ( select where incoming / outgoing payment transactions)

Indicator whether PK used for entering special GL transactionso Maintain field status: (Field status : Suppress, Required, Optional)

General Data (Assignment number, Text, Invoice reference) Additional a/c assignments (Cost center, PC, Sales Order)

Payment transactions (Due date, Value date, Payment terms, Reason code)

6. Field Status Variant FSV is a Group of Field status groups ( G001, G003, G004, G005) Field status group: Is a group of similar features. E.g FSG G001: general characteristic, G003:

Material consumption a/c general data, additional a/c assignment etc master fields, G004 : Cost Account general data, payment transactions, additional a/c assignments etc

FSG assigned to GL a/c in tcode FS00 to decide field status of these GL a/c during transactions

FSV is assigned to a company code

3.2 Posting Periods

1. Posting Period PP is defined in Fiscal Year Variant Usually current PP is open and all other PP close to prevent posting to incorrect PP Can have as many PP open as required

2. Posting Period Variant Several company codes can use the same PPV

3. Posting period check PP for a document is determined by the posting date PPV must contain the a/c type + Other a/c types are for further control of accounts D/K/S/M. Account type + must always be open if posting to be made to any other a/c type

4. Year End Closing During year end 2 periods are open. Special PP for the last fiscal year and normal PP for the

current fiscal year E.g. FY: Apr to Mar. In Apr Special PP 13 and normal PP 1 are open

3.3 Posting Authorizations

1. Tolerance Group Tcode: SPRO-FA-FAGS – Document – Line Item – Define tolerance group per employee Specify Upper limit for following:

o Amount per document: Maximum permitted posting amount per document for this user group.

o Amount per Open Item: Maximum posting amount permitted per customer or vendor item for this user group

o Cash discount per Line Item: Maximum cash discount percentage rate which may be assigned by an employee of the user group. The percentage rate is checked during the entry, change and clearing of open items

2. Can create any number of tolerance group

3. Tolerance group “_____” blank applies to all user not assigned to any specific tolerance group

3.4 Exercises:

1. Simple document posting

GL a/c posting FB50

Vendor Invoice FB60

Vendor Credit Memo FB65

Customer Invoice FB70

Customer Credit Memo FB75

Define/ Display / Copy document number range

FBN1

Display customer line item FBL1N

2. Button Tree: Access screen variants, A/C assignments, Held documents

3. Make the text field mandatory for GL a/c

At client level: GL a/c posting document type: AB. For document type AB in tcode OBA7 make the text field as required entry

At company code level: Find out FSV for the company code in OBY6. For this FSV in field status group G001 (General) make the text field as required. Now assign this FSG to the GL a/c in FS00

4. Define variant for open PP Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting period

5. Define which periods are open for a posting period variant Tcode: OB52

6. Assign PPV to a company code Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting period

7. Create a tolerance group SUPV Tcode: SPRO-FA-FAGS – Document – Line Item – Define tolerance group per employee

8. Assign tolerance group SUPV to your ID SAPUSER Tcode: SPRO-FA-FAGS – Document – Line Item – Define tolerance group per employee

4 Posting Control

4.1 Default Values

1. Using editing option config screen for different views Document entry: Fields hidden (for specified user) if not relevant Document display: Use list viewer for different display options Open Items:

2. When user log in his ID has following properties: Language Date format Decimal notation

3. Can control: Whether fiscal year is proposed when document displayed / changed CPU date proposed as value date

4. Maximum exchange rate difference between exchange rate in document header and exchange rate in table TCURR. If it exceed warning display can be set

4.2 Change Control

1. Document Change Document header: Only text and reference fields can be changed Line Item: No change can be made to amount, account and PK

2. When a document is changed following information is logged Fields that was changed New and Old values User who made changes Time and date of change3. Display changed documents Tcode : SE38 – RFBABL00

4.3 Document Reversal

1. Can reverse GL, Customer, and vendor document

2. Document can be reversed by: Normal reversal posting Negative posting

3. Reversal Reasons: The reason for the reverse posting is noted in the reversed document. The field is therefore

used as information as to why a reversal was necessary. The reason for reversal also determines:o Whether the reverse document is allowed to have an alternative posting date

o Whether the reverse document is to be created from negative postings

4. Documents with cleared items cannot be reversed. Reset the cleared items in FBRA

4.4 Payment Terms and Cash Discounts

1. Terms of payment Enable the system to calculate cash discount and Invoice due date. To calculate Invoice due date

and cash discount system needs following information: Base Line Date: Date from which Invoice due date is calculated Cash discount % and Cash discount Terms

2. Terms of payment can be specified in customer / vendor master record in: Company code segment Sales Area segment Purchase Org. segment

3. Terms of Payment defaulted: FI Invoice: Entered in company code segment Sales Order: Entered in Sales Area Segment Purchase Order: Entered in Purchase Org. Segment

4. Credit Memos Credit Memos related to Invoices:

o Enter Invoice number in Invoice reference field under payment Tab during credit memo entry.

o Invoice Terms of Payment copied to the credit memoo Invoice and credit memo due on the same date

Credit Memo not related to the Invoiceo For credit memo terms of payment to be valid enter V in invoice reference under

payment Tab

4.5 Cross Company code Transactions

5. Cross company code transactions Transactions involve 2/ more company codes. E.g.:

o 1 company code purchase for multiple company codeso 1 company code pays for multiple company codeso 1 company code sells for multiple company codes

6. One document can be posted in one company code so in cross company code transaction system post document in both company codes

The documents are linked by a clearing a/c There are two or more documents linked with a common reference :

o 1st company code + 1st company code document number + Fiscal Year

7. Tax posting in cross company code transactions Whole amount of tax posted to the company code of 1st line If tax is to be distributed use report: SE38 – RFBUST10

4.6 Exercise

1. Ensure document assignment field is not changed in tcode FB02( Restriction at company code level)

o Tcode : SPRO – FA – FAGS – Document – Line Item – Document change ruleso Ne w entries – Field name assignment (BSEG-ZUNOR) – Applicable for what a/c type

(S/K/D/A) – Company code2. Ensure document assignment field is not changed in tcode FB02( Restriction at client level)

o Tcode : OBA73. Prerequisite for negative reversal:

o Company code allow negative posting (OBY6)o Reversal reason code allow negative posting ( SPRO- FA- GL – BT – Adjustment posting –

Define reason for reversal)4. FI Document reversal : FB085. Reset cleared items: FBRA

6. Create a new terms of Payment

o Tcode : SPRO – FA – AR/AP- BT – Incoming invoices / Credit Memos – Maintain terms of payment – New entries

Terms of payment AC03Customer Blank BlankVendor SelectDefault base line date Posting date% %%No. of days Blank% 2%No. of days 14No. of days 30

Explanation area of payment terms automatically defaulted

7. Assign terms of payments to vendorso Tcode: Easy – accounts – FA – AP – MR – Change – Company code data – Payment

transactions

8. Baseline Dateo Date system uses to calculate vendor/ customer invoice due date and cash discount

amount9. Taxes steps:

o Create a new tax code (FTXP)o Assign a GL A/C to tax code to enable automatic postings (FTXP)o Define the tax code to be used in enjoy transaction ( OBZT, SPRO – FA – FAGS – AR/AP –

BT – Outgoing invoice – Define tax code per transaction)o Post a customer / vendor invoice to show automatic posting

10. Create a new tax codeo Tcode : FTXP

Country GBTax code 03Account Type Output taxAcct Key MWSTax Percent 20%COA INTTax a/c 175000

11. Configure automatic postings for cross company code transactions

o Tcode: OBYA

12. Display cross company code documentso Tcode: Easy – Accounts- FA – AP – Document – Cross company code transactionso Tcode : FBU2 / FBU3 / FBU8

5 Clearing

5.1 Clearing

1. Two ways to clear OIo Account clearing (F-32)o Post with clearing

2. Documents with OI cannot be achieved

3. Post a customer Invoiceo Tcode: FB70

Customer a/c Dr 5000

To sales a/c 5000

4. Post a customer credit memoo Tcode: FB75

Sales a/c Dr 5000

To Customer a/c 5000

5. Posting with Clearing Invoice is posted to customer

Customer pays invoice and payment assigned to the Open Item Invoice cleared with above payment & balance is zero

6. Clearing transaction creates a clearing document Clearing document no line items as no account posting

7. Clearing Tcode: Automatic: F.13 Manual: F-03

8. Automatic Clearing Program Program groups items in a GL a/c where they have same entries in the following fields:

o GL a/c numbero Currencyo Special GL indicatoro Five definition criteria ( Assignment field)

If balance is Zero in Local currency, program clears the items Account to be cleared defined in SPRO

Automatic Program does not clear following items:o Noted Items (Only information)o Statistical posting ( Same a/c both D/C posting)o Down Payments o Items with withholding tax entries

Assignment Field: Value comes from sort fields in FS00

5.2 Tolerances:

1. Tolerances: Rules that define acceptable differences during posting

2. Types of Tolerances: Employee Tolerance Group:

o Upper limit for posting transactiono Permitted payment differences

GL a/c Toleranceso Permitted payment differences (Clearing a/c, GRIR)

Customer / Vendor Tolerance Group provides foro Permitted payment differenceso Posting residual item for payment differences

3. Tolerance Group defined in 2 steps: Group Definition: Tolerance group defined by:

o Group key o Company codeo Currency code

The Key “___” blank is required as minimum tolerance group

4. Tolerance Group Assignment: Employee Tolerance Group: Assigned to employees GL a/c Tolerance Group: Assigned to GL a/c in FS00 Customer / Vendor Tolerance Group: Assigned to customer / vendor in customer/ vendor

master records If no tolerance group assigned then blank tolerance group applies

5. Automatic clearing of Payment differences Payment differences should be with in both tolerance (amount & %) to be cleared automatically Entries in tolerance group always cleared in Local currency / company code currency

6. Manual Processing of Payment Differences High payment differences can be manually processed as follows:

o Partial Payment: Post as partial payment. Document remains openo Residual Item: Post payment differences as residual item. Original document and

payments are cleared. A new document is created for the residual itemo Write off: The difference is w/off to an a/c. Manual a/c assignment for w/off

5.3 Reason Codes:

1. Reason codes used to analyze and post payment differences2. To assign more than one reason code to a payment difference click distribute differences3. Reason code functions:

o Control type of payment notice sent to the customero Control account to which residual item postedo Exclusion of residual item from credit limit check

5.4 Exchange Rate Differences

1. When clearing open items against payment received exchange rate difference may occur due to exchange rate fluctuation. This is posted to exchange rate difference realized account

2. Exchange rate difference also occurs when valuating foreign currency open items for financial statements. These are posted to separate Exchange rate difference account and reverse in next period.

1. Create a Reason Code goods damaged in transit (Z03) to w/off difference to GL a/c mapped to this reason code

o Tcode: SPRO – FA – AR/AP – BT – Incoming payments – Incoming payments Global settings – Overpayment / Underpayment – Define Reason codes

o Data:

Reason code Z03Text Damaged in TransitC Charge of difference via a separate a/cType of correspondence with customer

2. Map GL a/c to Reason code Tcode: OBXL Data: 881000

6 Cash Journal

6.1 Cash Journal

1. Cash Journal: A tool for managing cash. Supports posting cash receipt and payments

2. Features:o Create separate cash journal for each currencyo Post to customer / vendor / GL account (D/K/S)o Run several cash journal for a company code

3. Steps in creating a new cash Journal: Specify followingo Company code in which cash journal will be createdo GL a/c’s to which CJ entries will be postedo Currency in which CJ runs

7 Special GL Transactions

1. Types of Special GL transactionso Down Payments:

Down Payment Request Down Payment

o Bill of Exchange BOE Request BOE

o Other Transactions Individual value Adjustments (PBDD) Guarantee Interest

2. Down payment Requesto Noted Items, Not included in GLo Only 1 line

o Reminderso Payment Program and Dunning Program can access noted itemso FBL5N : Noted Itemso DP Request – Down payment received – DP request considered – Customer Invoice

received – DP cleared against customer Invoice

3. Down Paymento Part of Financial statement. Create a proper posting in GL a/co FBL5N – Special GL items

4. Guaranteeo Automatic offsetting entrieso Displayed in Notes to accounts

Customer alternative Reconciliation a/c DrTo Guarantee Clearing a/cGuarantee Clearing a/c DrTo Customer alternative reconciliation a/c

5. Configuration of Special GL Transactions: FBKP

Customer Reconciliation a/c (FD03) Alternative Reconciliation (FBKP)

Spl. Transaction Type

21003 140000 196100 G

A/C Type (D/K/S/A/M)

Spl GL Indicator

Description Reconciliation a/c Alternative Reconciliation a/c

D F Down Payment Request 140000 196000D A Down Payment 140000 170000D E Reserve for Bad Debt 140000 142000D G Guarantee 140000 196100

7.1 Exercises

7.1.1 Enter a Guarantee:

o Tcode: F-38o Tcode: easy – A/C – FA – AR – Document Entry – Other – Statistical Postingo Data:

Document Type DAPK 09Customer 100196Due on After 3 months

2. Display Guaranteeo Tcode: FBL5N (Select special GL transaction)

3. Reverse Statistical Posting / Guaranteeo Tcode: F-19o Tcode: easy – A/C – FA – AR – Document – Special GL Transaction – Reverse statistical

posting

7.1.1.1 Create a Down Payment Request:

o Tcode: F-37o Data:

Special GL indicator: A

4. Display Down Payment Request of Customer o Tcode: FBL5No Select Noted Items

5. Create a Down payment against the DP request created earliero Tcode: F-29

6. Post a Customer Invoiceo Tcode: FB70

7. Clear Customer Invoice against down paymento Tcode: F-39

Customer 100196Click process DPDouble click Transfer PostingSave

7.1.1.2 Individual Adjustments (PBDD)

o Use Special GL transaction E to make an individual value adjustment of 6000o Tcode: F-21o Tcode: Easy – A/C – FA – AR – DE – Other – Transfer w/o clearingo Data:

Posting date Last day of current month

PK 19

Customer 100196

Special GL Indicator E

PK 40

GL a/c ( Bad Debt / Uncollectible) 210100

A/C Entry

Bad Debt / Uncollectible Expense a/c (210100) Dr

6000

To Allowance for Bad debt (PBDD: 142000 alternative reconciliation a/c for

6000

customer 100196) B/S account

8. Reverse Individual Value Adjustment / PBDDo Tcode: FB08

8 Held / Park Documents

1. 2 ways of saving FI documents w/o fully completing it:

2. Held document:o Document is incompleteo No document number is assignedo No a/c balance are updatedo Not considered for reportso Document can be found under only user ID

3. Park Document:o Document number is assignedo Considered for reportso Document can be found with any user IDo Can be used as part of principle of dual control