The 16th Annual HiNZ Conference - c.ymcdn.comc.ymcdn.com/sites/ · PDF fileThe 16th annual...

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1-3 November 2017Energy Events Centre, Rotorua

The 16th Annual HiNZ Conference

incorporating the 3rd Annual NZ Nursing Informatics Conference

Sponsorship & Exhibition Opportunities

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Health Informatics New Zealand

(HiNZ) is the event organiser. We

are a not-for-profit organisation

that supports the field of health

informatics and links a diverse

group of professionals in the health

and IT sectors.

HiNZ members include clinicians, IT professionals,

health sector managers, government, industry,

academics, students, and other NGOs. HiNZ

builds and strengthens connections between

these groups and encourages the sharing of ideas

across the sector.

The organisation was founded in 2000 and is an

incorporated society with a volunteer elected

board and a paid management team. HiNZ has

run the annual HiNZ Conference for the past 15

years. It is the premier networking event in New

Zealand for professionals interested in health IT.

HiNZ supports professional development within

the digital health field with a wide range of

services including the HiNZ webcast library which

has over 300 slide/video presentations from

digital health experts.

For more information about HiNZ go to

www.hinz.org.nz

HiNZGovernment

Health Managers

NGOs

IT Experts

Academia

IndustryClinicians Researchers

Planning & Funding

Nurses

Students

Allied Health

Doctors

WHO IS HINZ?

TWO CONFERENCESHiNZ Conference

(HiNZ 2017)

The 16th annual HiNZ Conference is the premier

health IT event in New Zealand. It provides an

efficient way to reach senior decision makers and

influencers across the NZ health sector.

New Zealand Nursing Informatics Conference

(NZNI 2017)

Convened by Nurse Executives New Zealand,

NZNI focuses on integrating information

technology into nursing education and practice. It

attracts delegates from clinical practice in public

and private health care, and nursing education

professionals.

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VENUEThe Energy Events Centre is one of the best

conference venues in New Zealand with spacious,

easy-to-access facilities. Positioned at the edge

of Lake Rotorua, this venue has extensive free

car parking and is within easy walking distance of

hotels, restaurants, cafes, shops and spa facilities.

PROGRAMMEThe HiNZ Conference will take place on

Wednesday to Friday, 1-3 November. The NZ

Nursing Informatics Conference will run for one

day on Thursday 2 November. Optional workshops

will be scheduled for Tuesday 31 October.

KEY DATESPack in: 2pm to 6pm, Tuesday 31 October

Exhibition open: 7.30am, Wednesday 1 November

Welcome function: 5.30pm to 7.30pm,

Wednesday 1 November in the exhibition hall

Networking event: 6pm to 11pm, Thursday

2 November at the SKYLINE entertainment

complex. (Buses depart for event at 5.30pm)

Pack out: 3.30pm to 4.30pm, Friday 3 November

Event Information

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▲ Corner booths have two walls and two

fascia signs. With corner booths you have

the option to add an extra fascia sign ($65)

▲ Standard booths are 3m wide x 3m deep

and have one free fascia sign

LOCATIONThe exhibition hall is in the Unison Arena in the

centre of all the action. The two large conference

session rooms are on the same level, immediately

adjacent to the exhibition hall. Five breakout

rooms are on the mezzanine level, which looks

down onto the exhibition hall.

BOOTH DIMENSIONS• Booths are 3m wide x 3m deep

• Booths are built in white octanorm shell

scheme panels for a clean, professional look

• The octanorm panels are 2.48m high

• Panel signage can be custom printed for

you by Peek Exhibition (optional) or you can

attach your own artwork using velcro dots or

blu tak.

• Power supply consists of 1 x 10amp with 4-pin

multi-box

• Lighting with 2 x 150w spotlights per booth

• One fascia strip with your company name

is included in the booth price. It is optional

and can be removed if you prefer. For corner

booths, you may request a second fascia sign

($65) from Peek. They can also provide quotes

for customised signs with your logo.

BOOTH DESIGNYour booth includes no furniture but items can

easily be ordered from our contracted exhibition

supplier Peek Exhibition. They will provide you

with additional information about furniture,

signage and custom designs prior to the event.

Exhibition Hall

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STANDARD BOOTHNZ$4,900+GST Each package includes

• ONE trade exhibition booth (3m x 3m)

• EXHIBITOR LISTING in conference app

• LEADS GENERATION app access, which

enables you to collect delegate contact details

• OPPORTUNITY to insert your marketing

materials into the delegate bags at no

additional cost

• TWO free tickets to the Thursday evening

networking event, which includes drinks,

dinner & activities (Luge, Zipline, Skyswing)

• TWO free delegate passes with access to all

sessions across the two conferences

CHARGING TOWER EXCLUSIVE NZ$4,900+GSTThis package includes

• YOUR BRAND printed on four sides of

charging tower (specs provided on request)

• HIGH PROFILE location within exhibition hall



enables you to collect delegate contact details

• YOUR marketing material in the delegate bag

• TWO free tickets to the Thursday evening



• TWO free delegate registration passes with

access to all sessions across the two conferences

Exhibition PackagesPrices stated in New Zealand dollars

HURRY!Booth space sold out at the past three conferences and the best spots go quickly. Book early!

Request a copy of the floorplan today and reserve your booth. Email Kim at [email protected]

PLUS DISCOUNTED TICKETSExhibitors are eligible to purchase extra delegate passes for their booth staff at the discounted rate of $395

ex. gst. Extra tickets to the Thursday night networking event are available for $129 ex. gst.

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EXTRA LARGE BOOTHNZ$14,700+GST Each package includes

• ONE extra large booth (6m x 6m) at front

entrance to exhibition hall

• GET four booths worth of space for the price

of three



enables you to collect delegate contact

details

• OPPORTUNITY to insert your marketing

materials into the delegate bags at no

additional cost

• FOUR free tickets to the Thursday evening



• FOUR free delegate passes with access to all

sessions across the two conferences

The Platinum and Gold sponsors have first option

on these extra large booths.

Exhibition PackagesPrices stated in New Zealand dollars

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Sponsorship Packages

Last year’s sponsors have first right of renewal.

(This right expires on 24 February 2017).

To find out if a sponsorship has become

available or to register your company as first-

in-line for a specific sponsorship, please email

Kim at [email protected]

SPONSORS WITH FIRST RIGHT OF RENEWAL

2016 SPONSORS

Platinum IBM

Welcome function Orion Health

Conference dinner Microsoft

Networking zones Elsevier, Computer Concepts

Conference app Mobile-Mentor

Webcast library CSC

Delegate bags Celo

Delegate notepads Revera

Delegate lanyards Dimension Data

Charging tower HCI Group

Silver MedTech, Sound Business Systems, Sysmex, Datacom, Alcidion, Tunstall

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STANDARD SPONSORSHIP BENEFITSAll sponsorship packages include:

• Your logo projected on screen with every session

• Your logo on HiNZ eNewsletters before conference

• Your logo on HiNZ conference website before and

during conference

• Your company and personnel profiled on your

sponsor listing page within the conference app

• Use of leads generation app, enabling you to

collect delegate contact details

• Opportunity to put your promotional materials in

the delegate bags at no extra cost

• Opportunity to book high profile exhibition booths

reserved for sponsors (subject to availability)

PLUS DISCOUNTED TICKETSSponsors are eligible to purchase extra delegate passes

for their employees at the discounted rate of $395 ex.

gst. Extra tickets to the Thursday night networking

event are available for $129 ex. gst.

Sponsorship Packages

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Sponsorship RatesPrices stated in New Zealand dollars

PLATINUM SPONSOR EXCLUSIVE NZ$20,000+GSTStandard sponsorship benefits (see page 7) PLUS

• 30 minute keynote speaker opportunity on day one of conference (speaker and topic subject to approval by HiNZ)

• Exclusive right to display your logo in physical form on the plenary stage

• The most prominent sponsor logo on all conference materials & signage

• Exclusive right to have your logo on the cover of the printed conference programme

• Verbal acknowledgement during introductory plenary session by MC

• Six free delegate registrations (in addition to any exhibition booth entitlements)

• First option on booking the extra-large (6m x 6m) booth spaces inside front entrance of exhibition hall

Price excludes cost of any exhibition booth(s)

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Gold SponsorshipsPrices stated in New Zealand dollars

CONFERENCE DINNER (GOLD) EXCLUSIVE

NZ$15,000+GSTStandard sponsorship benefits (see page 8) PLUS

• 30 minute speaker opportunity on day two, prior to the conference dinner (speaker and topic subject to approval by HiNZ)

• Right to prominently display your logo in the food & beverage areas of conference dinner venue. Branding opportunities include LED screens at gondola bottom station, your logo on the information card given to delegates on arrival, pull up banners at gondola top station, sign at stratosphere restaurant entrance, table centre pieces inside and outside restaurant. The outside activities area at Skyline (Luge, Zipline, Skyswing) will be branded by the ‘Skyline Activities’ sponsor

• Your logo in the larger GOLD position on 2.5m signs throughout venue

• Two free delegate registrations (in addition to any exhibition booth entitlements)

• Two free tickets to Skyline networking event (in addition to any exhibition booth entitlements)


SKYLINE ACTIVITIES (GOLD) EXCLUSIVE

NZ$9,000+GSTStandard sponsorship benefits (see page 8) PLUS

• 15 minute speaker opportunity on day two of conference, prior to conference dinner (speaker and topic subject to approval by HiNZ)

• Right to prominently display your logo in the outside activity areas of Skyline near the Luge, Zipline and Skyswing. Branding opportunities include signs at the top and bottom stations of Luge and Zipline. Signs beside Skyswing. Your logo on the activities information card given to all delegates on arrival.



• Two free tickets to Skyline networking event (in addition to any exhibition booth entitlements)


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WELCOME FUNCTION (GOLD)

EXCLUSIVE NZ$9,000+GSTStandard sponsorship benefits (see page 8) PLUS

• 15 minute speaking opportunity on day one of conference, prior to welcome function (speaker and topic subject to approval by HiNZ)


• Two free delegate registrations (in addition to any booth entitlements)


BARISTA ZONE (GOLD)


• Exclusive right to brand the barista zone. Branding opportunities include the coffee cups, the front of the coffee carts, centre pieces or adhesive signs on the cafe tables.

• Barista zone includes a 15m wall behind the barista that you can put your brand signage on



Free barista coffee will be provided to all delegates

during 1-3 November. The cost of coffee consumables,

barista fees and cafe furniture hire (round tables and

chairs) will be paid for by HiNZ.

Sponsorship fee excludes the cost of printing your

brand on the back wall, or on coffee cups, front of

coffee cart, top of coffee tables (print quotes provided

on request).

The barista zone space does not include an exhibition

booth and this must be booked separately if

required. The barista zone sponsor has first option on

booth 12.

Gold SponsorshipsPrices stated in New Zealand dollars

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SILVER SPONSOR NZ$3,500+GSTStandard sponsorship benefits (see page 7) PLUS

• Your logo in the SILVER position on 2.5m signs throughout venue.

• One free delegate registration (in addition to any exhibition booth entitlements)


NETWORKING ZONE EXCLUSIVE NZ$7,900+GSTStandard sponsorship benefits (see page 8) PLUS

• Exclusive right to brand the networking zone in the exhibition hall. Branding opportunities include the walls behind the seating and the top of the coffee tables (adhesive table covers or table centre pieces)

• Networking zone includes a 12m wall behind the seating that you can put your brand signage on

• Your logo in the SILVER position on 2.5m signs throughout venue


This space does not include an exhibition booth

This area will be furnished with white coffee tables and

red square ottoman seats. The furniture hire fee will be

paid for by HiNZ.

Sponsorship fee excludes the cost of printing your

brand on the back wall or on top of coffee tables (print

quotes provided on request)

The networking zone does not include an exhibition

booth and this must be booked separately if required.

The networking zone sponsor has first option on

booking booth 23.

Silver SponsorshipsPrices stated in New Zealand dollars

APP SPONSOR


• Your logo exclusively displayed on the loading screen of the conference app (iOS & Android)

• Your logo on conference app information page in printed conference programme

• Your logo displayed on banners on the app website home page


One free delegate registration (in addition to any exhibition booth entitlements)

WEBCAST SPONSOR


• Your logo exclusively displayed within the HiNZ Webcast Library catalogue page during the conference and for one year afterwards

• Your logo displayed on banners on the app website home page



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DELEGATE BAGS


• Your logo prominently displayed on the delegate bags



Delegate bags printed and paid for by HiNZ

DELEGATE LANYARDS

EXCLUSIVE NZ$5,900+GST Standard sponsorship benefits (see page 8) PLUS

• Your logo displayed on every delegate lanyard



Lanyards printed and paid for by HiNZ

DELEGATE NOTEPADS EXCLUSIVE NZ$4,900+GSTStandard sponsorship benefits (see page 8) PLUS

• Your logo displayed with the HiNZ logo on every page of the A5 delegate notepad

• Each delegate bag will include a notepad plus spares will be available from the registration desk throughout the conference



Notepads printed and paid for by HiNZ

Silver SponsorshipsPrices stated in New Zealand dollars

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BOOKED SESSIONSNZ$500+GST (PER SESSION)This option includes

• Room hire fee

• Your session(s) listed on meetings page within printed programme

• Your session(s) listed in conference app

• Your speaker photo and bio listed in conference app

• Your company profile and logo listed in conference app

• Use of leads generation app, enabling you to collect delegate contact details

• Opportunity to put marketing materials in the

delegates bags at no extra cost

Audience capacity size and seating layout dependent

on room availability. AV and catering can be arranged if

required (costs provided on request).

This option is not a sponsorship and does not include

any of the sponsor benefits listed on page 8, with the

exception of those stated above.

BAG INSERT

NZ$500+GST (PER INSERT)• Book a bag insert to get your marketing

materials inserted into the delegate bags

This service is free for booked exhibitors and sponsors.

(Fee only applies if you have not booked a booth or

sponsorship). This option is not a sponsorship and does

not include any of the sponsor benefits listed on page 8.

QUESTIONS? Contact Kim at [email protected]

Other Promotion OptionsPrices stated in New Zealand dollars

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